HomeMy WebLinkAbout2016.06.07_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED
OWASSO CITY COUNCIL JUN 0 3 2016 ,, Gld
Council Chambers, Old Central Building ' -- -_Gity G1erkls -Of60e
109 N Birch, Owasso, OK 74055
Regular Meeting
Tuesday, June 7, 2016 - 6:30 pm
1. Call to Order
Mayor Lyndell Dunn
2. Invocation
Pastor Brent Kellogg of HillSpring Church
3. Flag Salute
4. Roll Call
5. Presentation of the Character Trait of Endurance
Warren Lehr, City Manager & Character Council Member
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• May 17, 2016, Regular Meeting
B. Approve claims
C. Accept the donation from the Friends of Owasso Police Department and approve a
budget amendment in the Police Department, Half -Penny Sales Tax Fund, increasing
the estimated revenue and increasing the appropriation for expenditures in the
Police Services budget by $8,400
D. Accept the donation from the Cherokee Nation and approve a budget amendment
in the Police Department, Half -Penny Sales Tax Fund, increasing the estimated
revenue and increasing the appropriation for expenditures in the Police Services
budget by $5,200
E. Approve the Owasso 76th Street North and Main Improvements Project, Capital
Improvement Agreement between the Board of County Commissioners of Tulsa
County and the City of Owasso relating to the Vision Authority Resolution for the
disbursement of Excess Sales Tax and authorize the Mayor to execute the agreement
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. Presentation relating to the GO Plan, a Bicycle /Pedestrian Master Plan for the 11 cities in the
Tulsa Metropolitan Area
James Wagner, INCOG Transportation Programs Coordinator
PUBLIC HEARING
9. The City Council will conduct a public hearing for the purpose of receiving citizen input
relating to the proposed FY 2016 -2017 annual operating budget
Warren Lehr
Owasso City Council
June 7, 2016
Page 2
10. Consideration and appropriate action relating to a right -of -way acquisition for the Garnett Rd
Improvements Project (E 96th St N to E 106th St N)
Roger Stevens
Staff recommends approval to purchase right -of -way, easement and compensation for
damages in the amount of $67,950 to Michael and Karen Giles, and authorization for
payment.
11. Consideration and appropriate action relating to the purchase of a bucket truck
Tim Doyle
Staff recommends approval to purchase a 2017 Dodge 19,500# crew cab chassis with utility
service body and aerial lift device truck in the amount of $143,039 from Altec Industries, Inc.,
of Birmingham, Alabama.
12. Consideration and appropriate action relating to acceptance of the 2015 -2016 Bridge
Cleaning Project and authorization for final payment
Earl Farris
Staff recommends acceptance of the contract work and authorization for final payment to
Barnes Construction Solutions, Inc. in the amount of $87,438.75.
13. Report from City Manager
• Monthly Public Works Project Status Report
14. Report from City Attorney
15. Report from City Councilors
16. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
Payroll Payment Reports:
• Pay Period Ending Date 5/14/16
• Pay Period Ending Date 5/28/16
Health Care Self- Insurance Claims - dated as of 6/2/16
DEQ Permit No. WL000072160211 for the construction of 1,800 linear feet of
eight (8) inch PVC potable water line and all appurtenances to serve the City
of Owasso, Tulsa County, Oklahoma
17. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
18. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall
bulletin board at 6:00 pm on Friday, June 3, 2016.
Sherry Bishoiff City Clerk +_
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, May 17, 2016
The Owasso City Council met in regular session on Tuesday, May 17, 2016 in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm
on Friday, May 13, 2016.
1. Call to Order
Mayor Lyndell Dunn called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Student Pastor Rueben Herrin of Friendship Baptist Church.
3. Flag Salute
Councilor Bush led the flag salute.
4. Roll Call
Present Absent
Mayor- Lyndell Dunn None
Vice- Mayor - Chris Kelley
Councilor- Doug Bonebrake
Councilor - Bill Bush
Councilor - Jeri Moberly
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
Mayor Dunn recognized Boy Scout Troop #840 and Pack #840 of Owasso.
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• May 3, 2016, Regular Meeting
• May 10, 2016, Regular Meeting
B. Approve claims
C. Approve Ordinance 1077, annexing property located on the north side of E 76th St N
approximately ' /< miles west of N 161st E Ave (OA- 16 -02)
D. Declare a 1977 Chevrolet C30 1 -Ton Flat Bed as surplus to the needs of the City of
Owasso and approve its disposal via online auction
E. Accept the following tracts of land from the Larkin Bailey Foundation
• A tract of land located at the NE corner of E 961h St N & N Mingo Rd
• A tract of land located to the east of McCarty Park
• A tract of land to the SE of McCarty Park, extending to E 761h St N
Ms. Moberly moved, seconded by Mr. Bonebrake to approve the Consent Agenda with
claims totaling $380,163.54 and addendum total of $76.15.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
Owasso City Council
May 17, 2016
Page 2
6. Consideration and appropriate action relating to items removed from the Consent Agenda
None
7. Consideration and appropriate action relating to Ordinance 1078, annexing property
located at 7347 N 1151h E Ave (OA- 16 -03)
Bronce Stephenson presented the item recommending approval of Ordinance 1078,
annexing property located at 7347 N 115th E Ave and applying the current county zoning of
IL (Industrial Light) and RE (Residential Estate).
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Mr. Bonebrake to approve Ordinance 1078, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
8. Consideration and appropriate action relating to Ordinance 1079, annexing property
located at 7400 N Mingo Valley Expressway (OA- 16 -04)
Bronce Stephenson presented the item recommending approval of Ordinance 1079,
annexing property located at 7400 N Mingo Valley Expressway and applying the current
county zoning of IL (Industrial Light).
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bonebrake to approve Ordinance 1079, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
9. Consideration and appropriate action relating to Specific Use Permit (SUP- 16 -01), Charity
Auto Sales located at 11595 E 116th St N
Bronce Stephenson presented the item recommending approval of the Specific Use Permit
with the following conditions:
• An 8 -foot tall opaque screening fence be required adjacent to the residential
properties abutting the subject property on the north and east boundaries. The
fence shall be double- sided;
• The only allowable signage shall be a 4 -foot tall monument sign or signage on the
face of the building;
• Additional mature landscaping be required abutting the residential properties;
• Full brick fagode be required on the southern and western building elevations;
• No additional signage, flags, balloons;
• Hours of operation be restricted to 7:00 am to 8:00 pm;
• Non - essential lot lighting be turned off from 8:00 pm to 7:00 am;
• At least four planters be required along the building frontage; and
• Awnings required above each of the doorways facing south.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Dr. Kelley to approve SUP -16 -01 with conditions, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
Owasso City Council
May 17, 2016
Page 3
10. Consideration and appropriate action relating to Change Order No. 5 - 106th & Garnett Rd
Intersection Improvements
Dwayne Henderson presented the item recommending approval of Change Order No. 5 for
ODOT Project #STP -172A (462) IG in the amount of $52,358.67.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Mr. Bonebrake to approve Change Order No. 5 in the amount of $52,358.67, as
recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to an agreement for land acquisition services
for the 76th St N Improvements Project right -of -way
Dwayne Henderson presented the item recommending approval of a Right -of -Way
Consultant Agreement with Meshek and Associates for the 76th St N (US Hwy 169 to N 129th E
Ave) project in the amount of $208,350 ($166,680 is the responsibility of ODOT and $41,670 is
the responsibility of the City of Owasso) and authorization of the Mayor to execute the
agreement.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to approve the agreement in the amount of $208,350 with Meshek
and Associates, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
12. Consideration and appropriate action relating to the International Association of Firefighters
(IAFF) contract
Michele Dempster presented the item recommending approval of the 2016 -2017 contract
between the City of Owasso and the International Association of Firefighters Local #2789,
and authorization for the Mayor to execute the contract.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to approve the contract, and authorize the Mayor to execute the
contract, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
13. Consideration and appropriate action relating to Ordinance 1080, changing the use tax rate
levied to a rate equal to the sales tax
Sherry Bishop presented the item recommending approval of Ordinance 1080.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Dr. Kelley to approve Ordinance 1080, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
Owasso City Council
May 17, 2016
Page 4
14. Consideration and appropriate action relating to Resolution 2016 -06, designating the
Citizens' Sales Tax Watchdog Committee to provide oversight for the Vision for Owasso sales
tox funds
Sherry Bishop presented the item recommending approval of Resolution 2016 -06.
There were no comments from the audience. After discussion, Dr. Kelley moved, seconded
by Mr. Bonebrake to approve Resolution 2016 -06, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
15. Presentation of a the proposed FY 2016 -2017 annual operating budget
Warren Lehr presented the proposed FY 2016 -2017 annual operating budget.
There were no comments from the audience. After discussion, it was explained that an item
will be on the June 7, 2016 Council meeting for a Public Hearing, an item will be on the June
14, 2016 Worksession, and an item will be on the June 21, 2016 Council meeting for adoption
of the budget.
16. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing the annual employment evaluation and personnel matters of the City
Attorney, such executive session provided for in Title 25, O.S. Section § 307(B)(1)
The City Council will meet in executive session to discuss an employment contract with the
City Attorney.
17. Consideration and appropriate action relating to a a request for an executive session for the
purpose of discussing the annual employment evaluation and personnel matters of the City
Manager, such executive session provided for in Title 25, O.S. Section § 307(B)(1)
The City Council will meet in executive session to discuss an employment contract with the
City Manager.
18. Consideration and appropriate action relating to a request for an executive session for
purposes of discussing confidential communications between the City Council and the City
Attorney concerning potential litigation as provided for in Title 25, O.S. Section § 307(8)(4)
Mayor Dunn presented Items 16, 17, and 18 to be voted together, Mr. Bonebrake moved,
seconded by Mr. Bush to enter into executive session.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
At 7:40 pm, the Council, along with Warren Lehr entered into executive session.
At 8:25 pm, Warren Lehr exited executive session.
At 8:36 pm, Julie Lombardi entered into executive session.
At 8:54 pm, began consideration of Item 17, entered into executive session.
At 9:08 pm, began consideration of Item 18, along Warren Lehr, Julie Lombardi, and Roger
Steven entered into executive session.
At 9:32 pm, the Council returned to open session.
Owasso City Council
May 17, 2016
Page 5
19. Consideration and appropriate action relating to Resolution 2016 -05, resolving the necessity
of instituting and prosecuting condemnation procedures to obtain permanent right -of -way
and temporary and permanent easements for the N Garnett Rd Widening Project (961h St N to
106th St N)
Julie Lombardi presented the item recommending approval of Resolution 2016 -05.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Ms. Moberly to approve Resolution 2016 -05, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
20. Report from City Manager
Mr. Lehr acknowledged recent city events.
21. Report from City Attorney
None
22. Report from City Councilors
Councilors acknowledged efforts of staff.
23. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 4/30/2016
• Health Care Self- Insurance Claims - dated as of 5/12/16
• Monthly Budget Status Report - April 2016
24. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
25. Adjournment
Mr. Bonebrake moved, seconded by Ms. Moberly to adjourn the meeting.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried 5 -0 and the meeting adjourned at 9:37 pm.
Lyndell Dunn, Mayor
Juliann M. Stevens, Minute Clerk
Claims List
6/7/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GENERAL
TREASURER PETTY CASH
REFUND PARK USER FEE
35.00
TREASURER PETTY CASH
CC REFUND /ANDREWS
50.00
TREASURER PETTY CASH
CC REFUND /ALL MCCLARY
50.00
TREASURER PETTY CASH
CC REFUND /DAY
50.00
TREASURER PETTY CASH
CC REFUND /PETE
50.00
TREASURER PETTY CASH
CC REFUNDISPAULDING
50.00
TREASURER PETTY CASH
CC REFUNDIWILLIAMSON
50.00
TREASURER PETTY CASH
REFUND SOLICITOR LIC FEE
210.00
TREASURER PETTY CASH
CC REFUND /RAIRDON
50.00
TREASURER PETTY CASH
CC REFUND /PENDERGRAFT
50.00
TREASURER PETTY CASH
CC REFUND /COURTNEY
50.00
TREASURER PETTY CASH
CC REFUNDISEXTON
50.00
TREASURER PETTY CASH
CC REFUND /CRUCE
50.00
TREASURER PETTY CASH
REFUND PARK USER FEE
45.00
TREASURER PETTY CASH
CC REFUNDIROBINSON
100.00
TREASURER PETTY CASH
CC REFUND /LOWE
50.00
TREASURER PETTY CASH JOC
REFUND /OCR
250.00
TOTAL GENERAL 1,240.00
MUNICIPAL COURT
JPMORGAN CHASE BANK
TRAVEL EXPENSE
6.49
JPMORGAN CHASE BANK
TRAVEL EXPENSE
13.14
JPMORGAN CHASE BANK
OMCCA- CONFERENCE FEE
185.12
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
4.88
TOTAL MUNICIPAL COURT 209.63
MANAGERIAL
JPMORGAN CHASE BANK
MEETING EXPENSE
40.31
JPMORGAN CHASE BANK
MEETING EXPENSE
26.87
JPMORGAN CHASE BANK
OK MUN LEAGUE - PUBLICATION
150.00
JPMORGAN CHASE BANK
CLAREMORE CHAMBER -FEE
90.00
JPMORGAN CHASE BANK
MEETING EXPENSE
18.53
JPMORGAN CHASE BANK
EMPLOYEE RECOGNITION
22.29
JPMORGAN CHASE BANK
TULSA CHAMBER - LUNCHEON
20.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
3.73
JPMORGAN CHASE BANK
OWASSO CHAMBER - LUNCHEON
15.00
JOHN FEARY
MILEAGE REIMB / FEARY
285.52
TREASURER PETTY CASH
MILEAGE REIMB /FEARY
285.52
JPMORGAN CHASE BANK
OWASSO CHAMBER - LUNCHEON
20.00
JPMORGAN CHASE BANK
OWASSO CHAMBER -REG FEE
15.00
JPMORGAN CHASE BANK
JOWASSO CHAMBER -REG FEE
40.00
TOTAL MANAGERIAL 1,032.77
FINANCE
JPMORGAN CHASE BANK
DLX BUSINESS - CHECKS
214.23
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
118
Page 1
Claims List
6/7/2016
Budget Unit Title
Vendor Name
Payable Description jPayment
Amount
FINANCE...
JPMORGAN CHASE BANK
OFFICE DEPOT - BINDERS
29.99
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
36.44
LINDA J. JONES
REIMBURSEMENT /JONES
395.66
TOTAL FINANCE 679.50
HUMAN RESOURCES
JPMORGAN CHASE BANK
USPS - POSTAGE
6.80
JPMORGAN CHASE BANK
MEETING EXPENSE
39.97
JPMORGAN CHASE BANK
AMAZON -ID PRINTER
1,596.54
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
12.74
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
34.81
JPMORGAN CHASE BANK
HOBBY LOBBY- SUPPLIES
5.99
JPMORGAN CHASE BANK
PIKE PASS -FEES
2.35
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
248.00
AMERICANCHECKED, INC ATTN: BILLING
PRE - EMPLOYMENT BACKGROUND
273.40
JPMORGAN CHASE BANK
OWASSO CHAMBER - LUNCHEON
15.00
JPMORGAN CHASE BANK
CHARACTER BULLETINS
648.00
ASHLEY HICKMAN
ITUITION REIMBURSEMENT
1,144.20
TOTAL HUMAN RESOURCES 4,027.80
HR - CHARACTER INITIATIVE JPMORGAN CHASE BANK JADMIRAL EXPRESS - SUPPLIES 201.30
TOTAL HR- CHARACTER INITIATIVE 201.30
GENERAL GOVERNMENT
JPMORGAN CHASE BANK
ADMIRAL EXPRESS - SUPPLIES
86.97
CINTAS CORPORATION
CARPET CLEANING SERVICES
69.07
CINTAS CORPORATION
CARPET CLEANING SERVICES
72.26
TULSA COFFEE SERVICE INC
CITY HALL COFFEE SERVICE
104.76
SH MEDIA HOLDING GROUPS, INC
LEGAL PUBLICATIONS
764.84
RICOH USA, INC.
COPYING SERVICES
114.73
DRAKE SYSTEMS INC
COPIER SERVICES
1,239.50
DRAKE SYSTEMS INC
COPIER SERVICES
301.76
DAVID L. WEATHERFORD
GENERAL MATTERS
1,350.00
JPMORGAN CHASE BANK
MAILFINANCE -LEASE
1,140.00
MAILROOM FINANCE INC
POSTAGE
1,000.00
AEP /PSO
ELECTRIC USE
3,808.65
JPMORGAN CHASE BANK
ADMIRAL EXPRESS - SUPPLIES
57.98
AT &T
LONG DISTANCE PHONE BILL
63.79
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
14.82
JPMORGAN CHASE BANK
JADMIRAL EXPRESS - SUPPLIES
57.98
TOTAL GENERAL GOVERNMENT 10,247.11
COMMUNITY DEVELOPMENT
FRED STEPHEN CORLEY
CODE ENFORCEMENT MOWING
300.00
FRED STEPHEN CORLEY
CODE ENFORCEMENT MOWING
250.00
MIDTOWN TREE SERVICE
CODE ENFORCEMENT MOWING
1,500.00
Page 2
Claims List
6/7/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
COMMUNITY DEVELOPMENT.
OKLAHOMA MUNICIPAL LEAGUE
PLANNING CONFERENCE
660.00
FRED STEPHEN CORLEY
CODE ENFORCEMENT MOWING
150.00
FRED STEPHEN CORLEY
CODE ENFORCEMENT MOWING
150.00
OWASSO LAWN CARE
CODE ENFORCEMENT MOWING
250.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
150.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
150.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
39.53
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
19.86
JPMORGAN CHASE BANK
PIKE PASS -FEES
6.85
JPMORGAN CHASE BANK IMEETING
EXPENSE
67.00
TOTAL COMMUNITY DEVELOPMENT 3,693.24
ENGINEERING
JPMORGAN CHASE BANK
ADMIRAL EXPRESS - SUPPLIES
115.96
JPMORGAN CHASE BANK
JAMAR TECH - SUPPLIES
106.52
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.56
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
56.58
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
17.42
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
8.34
JPMORGAN CHASE BANK
1OFFICE DEPOT - SUPPLIES
10.73
TOTAL ENGINEERING 374.23
SUPPORT SERVICES
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
JPMORGAN CHASE BANK
AED SUPERSTORE- CREDIT
-35.95
JPMORGAN CHASE BANK
VISIONAIR- CONDENSING UNIT
1,950.00
JPMORGAN CHASE BANK
LOWES -DRILL BITS
23.73
JPMORGAN CHASE BANK
LOWES -FLAG PARTS
8.50
JPMORGAN CHASE BANK
LOWES - SEALANT
17.72
JPMORGAN CHASE BANK
LIBERTY FLAGS -FLAGS
57.60
JPMORGAN CHASE BANK
AED SUPERSTORE - BATTERIES
38.94
JPMORGAN CHASE BANK
SCHINDLER ELEVATOR - REPAIR
750.00
JPMORGAN CHASE BANK
SCHINDLER ELEVATOR -KEYS
150.00
JPMORGAN CHASE BANK
LOWES -PAINT
10.56
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
18.15
SPRINT SOLUTIONS, INC.
SPRINT CARDS
79.98
SPOK, INC.
PAGER USE
8.89
JPMORGAN CHASE BANK
VISION AIR -A /C UNIT
7,380.00
JPMORGAN CHASE BANK
FASTSIGNS - LETTERING
25.00
JPMORGAN CHASE BANK
LOCKE SUPPLY -LIGHT BULBS
69.42
JPMORGAN CHASE BANK
SAMS CLUB- SUPPLIES
18.71
JPMORGAN CHASE BANK
SAMS CLUB- SUPPLIES
285.26
JPMORGAN CHASE BANK
FEDEX - SHIPPING
11.75
Page 3
Claims List
6/7/2016
Budget Unit Title
Vendor Name Payable Description IPayment
Amount
TOTAL SUPPORT SERVICES 10,904.56
CEMETERY
SPOK, INC.
PAGER USE
8.89
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
11.96
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
11.96
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
11.96
AEP /PSO
ELECTRIC USE
27.74
JPMORGAN CHASE BANK
BROWN FARMS-SOD
58.00
JPMORGAN CHASE BANK
BROWN FARMS-SOD
95.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
222.97
TOTAL CEMETERY 448,48
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
EB OKLAHOMA- TRAINING
260.00
JPMORGAN CHASE BANK
OREILLY MEDIA - TRAINING
549.95
JPMORGAN CHASE BANK
ADMIRAL EXPRESS - SUPPLIES
115.96
JPMORGAN CHASE BANK
APCO- TRAINING
1,168.00
JPMORGAN CHASE BANK
APCO - TRAINING
120.00
JPMORGAN CHASE BANK
APCO INT'L- TRAINING
30.00
JPMORGAN CHASE BANK
APCO INT'L- TRAINING
30.00
TULSA EMERGENCY MEDICAL CENTER
VACCINATIONS
96.00
JPMORGAN CHASE BANK
ADOBE - SOFTWARE
599.88
AEP /PSO
ELECTRIC USE
185.35
LANGUAGE LINE SERVICES
TRANSLATION SERVICES
11.25
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
19.99
JPMORGAN CHASE BANK
INT'L CPR -CPR TRAINING
221.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
25.79
JPMORGAN CHASE BANK
APCO -COMM TRAINING
90.00
JPMORGAN CHASE BANK
APCO -COMM TRAINING
30.00
TOTAL POLICE COMMUNICATIONS 3,553.17
ANIMAL CONTROL
JPMORGAN CHASE BANK
OREILLY- VEHICLE MAINT
33.41
JPMORGAN CHASE BANK
FAMILY ANIMAL -MED SERVICE
415.00
JPMORGAN CHASE BANK
STROBES -VEH MAINT PARTS
182.81
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
1.46
JPMORGAN CHASE BANK
HOME DEPOT- SUPPLIES
194.97
AT &T
LONG DISTANCE PHONE BILL
0.64
AEP IPSO
ELECTRIC USE
113.89
JPMORGAN CHASE BANK
PETSMART- SUPPLIES
56.44
JPMORGAN CHASE BANK
MEDVET - SUPPLIES
110.52
JPMORGAN CHASE BANK
SOUTHERN AG- SUPPLIES
19.99
JPMORGAN CHASE BANK
WALMART- SUPPLIES
154.22
JPMORGAN CHASE BANK
MIDWEST VET - SUPPLIES
70.50
Page 4
Claims List
6/7/2016
Budget Unit Title
Vendor Name
Payable Description jPayment
Amount
TOTAL ANIMAL CONTROL 1,353.85
FIRE SERVICES
GA
JPMORN CHASE BANK
UPS STORE - SHIPPING
30.16
JPMORGAN CHASE BAN K
TRAVEL EXPENSE
18.36
TOTAL FIRE SERVICES 48.52
EMERGENCY PREPAREDNES
AEP /PSO
ELECTRIC USE
124.41
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
11.73
JPMORGAN CHASE BANK
OFFICE DEPOT -DESK CHAIR
195.99
JPMORGAN CHASE BANK
SAMS CLUB - SUPPLIES
55.12
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
10.88
TOTAL EMERGENCY PREPAREDNESS 398.13
STORMWATER
JPMORGAN CHASE BANK
P & K EQUIP -MOWER BELT
99.94
JPMORGAN CHASE BANK
P & K EQUIP - EDGING EQUIP
3,958.20
JPMORGAN CHASE BANK
P & K EQUIP- OILAND LINE
424.97
JPMORGAN CHASE BANK
OREILLY -AIR GAUGE
26.52
JPMORGAN CHASE BANK
ATWOOD -TRASH BAGS
29.98
JPMORGAN CHASE BANK
GRAINGER -PPE
27.39
JPMORGAN CHASE BANK
LOWES- SUPPLIES
174.35
JPMORGAN CHASE BANK
OREILLY -SPARK PLUGS
7.98
JPMORGAN CHASE BANK
OREILLY- BATTERY CABLE
7.49
JPMORGAN CHASE BANK
BROWN FARMS-SOD
90.00
JPMORGAN CHASE BANK
BROWN FARMS-SOD
190.00
JPMORGAN CHASE BANK
OREILLY- CREDIT
-8.16
JPMORGAN CHASE BANK
FASTENAL- SUPPLIES
3.00
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
20.31
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
20.31
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
20.31
SPOK, INC.
PAGER USE
26.67
JPMORGAN CHASE BANK
YELLOWHOUSE -PARTS
609.69
TOTAL STORMWATER 5,728.95
PARKS
JPMORGAN CHASE BANK
BERTREM- REPLACEMENT PART
400.10
AEP /PSO
ELECTRIC USE
1,661.27
ROGERS COUNTY RURAL WATER DISTRICT
WATER SERVICE
157.03
ANDREA SMITH
JANITORIAL SERVICES
1,175.00
WASHINGTON CO RURAL WATER DISTRICT
WATER SERVICE @ MCCARTY
36.34
PROTECTION ONE ALARM MONITORING INC
ALARM SYSTEM
34.99
SHAWNEE LIGHTING SYSTEMS INC
LIGHTING REPAIR
427.50
AT &T
LONG DISTANCE PHONE BILL
1.02
JPMORGAN CHASE BANK
CORNERSTONE -WEED SPRAY
29.99
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
1 87.93
Page 5
Claims List
6/7/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
PARKS...
JPMORGAN CHASE BANK
TUCKER JANT'L- SUPPLIES
123.00
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
17.99
JPMORGAN CHASE BANK
CORNERSTONE -MIX OIL
52.86
JPMORGAN CHASE BANK
CORNERSTONE- TRIMMER LINE
69.94
JPMORGAN CHASE BANK
SAMS CLUB - SUPPLIES
9.35
JPMORGAN CHASE BANK
STD SPLY - WEEDEATER PARTS
18.95
JPMORGAN CHASE BANK
CORNERSTONE- SUPPLIES
8.49
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
56.98
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
31.96
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
1.49
JPMORGAN CHASE BANK
ATWOOD- GLOVES
12.99
TOTAL PARKS 4,415.17
CULTURE AND RECREATION JJPMOMAN CHASE BANK IHOBBY LOBBY -FRAME 9.99
TOTAL CULTURE AND RECREATION 9.99
COMMUNITY CENTER
JPMORGAN CHASE BANK
WALMART- SUPPLIES
37.13
JPMORGAN CHASE BANK
WALMART -LIGHT BULBS /CABLE
101.80
DRAKE SYSTEMS INC
MAY PRINTER CHARGES
222.14
AEP /PSO
ELECTRIC USE
738.51
AT &T
LONG DISTANCE PHONE BILL
2.22
JPMORGAN CHASE BANK
QUIT BUGGIN ME -PEST CONTR
95.00
JPMORGAN CHASE BANK
TUCKER - SUPPLIES
82.35
TOTAL COMMUNITY CENTER 1,279.15
HISTORICAL MUSEUM AEP /PSO JELECTR17 USE 85.00
TOTAL HISTORICAL MUSEUM 85.00
ECONOMIC DEV
JPMORGAN CHASE BANK
SOUTHWEST - AIRFARE
401.96
JPMORGAN CHASE BANK
TRAVELEXPENSE
31.27
JPMORGAN CHASE BANK
TRAVELEXPENSE
17.14
JPMORGAN CHASE BANK
ICSC- REGISTRATION FEE
570.00
JPMORGAN CHASE BANK
AMERICAN - BAGGAGE FEE
25.00
JPMORGAN CHASE BANK
TRAVELEXPENSE
21.80
JPMORGAN CHASE BANK
TRAVELEXPENSE
33.22
JPMORGAN CHASE BANK
TRAVELEXPENSE
12.48
JPMORGAN CHASE BANK
LODGING EXPENSE
550.04
-
JPMORGAN CHASE BANK
MEETING EXPENSE
47.58
JPMORGAN CHASE BANK
AMERICAN - BAGGAGE FEES
25.00
JPMORGAN CHASE BANK
LODGING EXPENSE
200.48
JPMORGAN CHASE BANK
AMERICAN - AIRFARE
325.20
TREASURER PETTY CASH
IMILEAGE REIMB /LEVO
136.86
Page 6
Claims List
6/7/2016
Budget Unit Title
Vendor Name
Payable Description IPayment
Amount
TOTAL ECONOMIC DEV 2,398.03
52,328.5
FUND GRAND TOTAL
AMBULANCE SERVICE
TREASURER PETTY CASH
ISRAMB DISCOUNT - VAUGHN
20.40
AMERICAN MUNICIPAL SERVICES CORP.
COLLECTION SERVICES
117.11
TOTAL AMBULANCE SERVICE 137.51
AMBULANCE
JPMORGAN CHASE BANK
FIRE SERVICE -CERT CARDS
235.00
JPMORGAN CHASE BANK
SAFE KIDS - RECERTIFICATION
50.00
JPMORGAN CHASE BANK
TRAVELEXPENSE
5.68
JPMORGAN CHASE BANK
BEST BUY -USB DRIVE
27.99
JPMORGAN CHASE BANK
LAERDAL MED- TRAINING SUPP
257.90
JPMORGAN CHASE BANK
EXCELLANCE- REPAIR PARTS
29.09
JPMORGAN CHASE BANK
TRAVELEXPENSE
29.05
JPMORGAN CHASE BANK
TRAVELEXPENSE
9.45
JPMORGAN CHASE BANK
TRAVELEXPENSE
12.30
JPMORGAN CHASE BANK
ARROW INT'L- SUPPLIES
1,658.68
JPMORGAN CHASE BANK
HENRY SCHEIN - SUPPLIES
548.72
JPMORGAN CHASE BANK
KEN KOOL- REPAIR PARTS
1,913.25
MEDICLAIMS INC
BILLING SERVICES
12,674.53
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
25.50
JPMORGAN CHASE BANK
QUADMED- SUPPLIES
1,574.00
JPMORGAN CHASE BANK
TRAVELEXPENSE
17.28
JPMORGAN CHASE BANK
JIM GLOVER -AMB REPAIR
662.98
JPMORGAN CHASE BANK
JIM GLOVER -AMB REPAIR
2,050.10
JPMORGAN CHASE BANK
HENRY SCHEIN - SUPPLIES
1,393.92
JPMORGAN CHASE BANK
SAFE KIDS - RECERTIFICATION
50.00
JPMORGAN CHASE BANK
SAFE KIDS- RECERTIFICATION
50.00
JPMORGAN CHASE BANK
SAFE KIDS -CAR SEAT RECERT
50.00
JPMORGAN CHASE BANK
EXCELLANCE- VEHICLE PARTS
378.07
TOTAL AMBULANCE 23,703.49
23,841.0
FUND GRAND TOTAL
E911 COMMUNICATIONS JINCOG.E911 E911 ADMIN SVC FEES 7,619.10
TOTAL E911 COMMUNICATIONS 7,619.10
7,619.1
FUND GRAND TOTAL
CEMETERY - CEMETERY JPMORGAN CHASE BANK LOWES -FENCE MATERIALS 47.27
JPMORGAN CHASE BANK SNUG COTTAGE- HARDWARE 79.80
Page 7
Claims List
6/7/2016
Budget Unit Title I
Vendor Name
Payable Description IPaymentAmount
TOTAL CEMETERY - CEMETERY 127.07
127.0
FUND GRAND TOTAL
HOTEL TAX - ECON DEV
JPMORGAN CHASE BANK
SOUTHWEST- AIRFARE
423.97
JPMORGAN CHASE BANK
IEDC- TRAINING MANUALS
545.00
AEP /PSO
ELECTRIC USE
55.79
TOTAL HOTEL TAX - ECON DEV 1,024.76
STRONG NEIGHBORHOODS
CHASE BANK
AFFORDABLE- BUCKETS
106.67
JJPMORGAN
JPMORGAN CHASE BANK
ACADEMY -RADAR EQUIPMENT
129.99
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
70.78
TOTAL STRONG NEIGHBORHOODS 307.44
1,332.2
FUND GRAND TOTAL
STORMWATER- STORMWATE
AEP IPSO
ELECTRIC USE
219.53
JPMORGAN CHASE BANK
SITE ONE LAND - CHEMICALS
89.50
TOTAL STORMWATER - STORMWATER 309.03
309.0
FUND GRAND TOTAL
AMBULANCE CAPITAL ITREASURER PETTY CASH ISRAMB DISCOUNT - VAUGHN 3.60
TOTAL AMBULANCE CAPITAL 3.60
3.6
FUND GRAND TOTAL
RAYOLA SPLASH PAD EXPAN RJR ENTERPRISES, INC IRAYOLA SPLASH PAD EXPANSI 97,344.40
TOTAL RAYOLA SPLASH PAD EXPANS 97,344.40
RANCH CREEK TRAIL IWALI E ENGINEERING STRUCTURAL JRANC77REEK TRAIL 3,975.00
TOTAL RANCH CREEK TRAIL 3,975.00
101,319.4
FUND GRAND TOTAL
SALES TAX FUND -FIRE
JPMORGAN CHASE BANK
LOCKE SUPPLY - SUPPLIES
12.83
JPMORGAN CHASE BANK
TRAVEL EXPENSE
22.35
JPMORGAN CHASE BANK
MEETING EXPENSE
12.97
JPMORGAN CHASE BANK
LOCKE SUPPLY-SUPPLIES
22.56
JPMORGAN CHASE BANK
CORNERSTONE- SUPPLIES
5.00
Page 8
Claims List
6/7/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SALES TAX FUND - FIRE...
JPMORGAN CHASE BANK
ASSOC PARTS -A /C MOTOR
114.54
JPMORGAN CHASE BANK
CLASSIC CHEVY -TIRES
357.85
JPMORGAN CHASE BANK
DALE & LEE'S -HVAC REPAIR
258.12
JPMORGAN CHASE BANK
LOCKE SUPPLY- REPAIR
10.54
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
114.95
JPMORGAN CHASE BANK
CUMMINS - REPAIR PARTS
958.38
JPMORGAN CHASE BANK
USPS- POSTAGE
6.45
JPMORGAN CHASE BANK
DRY CLN STATION - CLEANING
90.58
JPMORGAN CHASE BANK
IMAGENET- COPIER RENTAL
440.17
JPMORGAN CHASE BANK
ASSOC PARTS- SUPPLIES
18.63
JPMORGAN CHASE BANK
SUMMIT TRUCK -VEH SUPPLIES
72.11
JPMORGAN CHASE BANK
TRAVELEXPENSE
14.28
JPMORGAN CHASE BANK
BIG POPPYS- UNIFORMS
358.00
JPMORGAN CHASE BANK
GCR TIRE CENTER -TIRES
1,520.49
AT &T
LONG DISTANCE PHONE BILL
16.24
LENOX WRECKER SERVICE INC
TOWING
235.00
MARK STUCKEY
TUITION REIMBURSEMENT
75176
DAVID WOODS
TUITION REIMBURSEMENT
845.73
GARRETT HASTINGS
TUITION REIMBURSEMENT
375.88
JPMORGAN CHASE BANK
PIKE PASS -FEES
35.95
JPMORGAN CHASE BANK
AMAZON - DUCTTUBE
145.95
JPMORGAN CHASE BANK
TRAVELEXPENSE
23.41
JPMORGAN CHASE BANK
TRAVELEXPENSE
10.42
AEP /PSO
ELECTRIC USE
2,532.33
JPMORGAN CHASE BANK
TRAVELEXPENSE
13.66
JPMORGAN CHASE BANK
TRAVELEXPENSE
8.95
JPMORGAN CHASE BANK
TRAVELEXPENSE
5.46
JPMORGAN CHASE BANK
WALMART- SUPPLIES
58.16
JPMORGAN CHASE BANK
WALMART- SUPPLIES
57.49
JPMORGAN CHASE BANK
LOWES- SUPPLIES
21.24
JPMORGAN CHASE BANK
TRAVELEXPENSE
8.10
JPMORGAN CHASE BANK
TRAVELEXPENSE
8.66
JPMORGAN CHASE BANK
TRAVELEXPENSE
9.10
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
8.24
TOTAL SALES TAX FUND -FIRE 9,582.53
9,582.5
FUND GRAND TOTAL
SALES TAX FUND - POLICE
JPMORGAN CHASE BANK
AMAZON- UNIFORM ITEMS
51.99
JPMORGAN CHASE BANK
TATJACKET- SUPPLIES
23.70
JPMORGAN CHASE BANK
ADMIRAL EXPRESS - SUPPLIES
115.96
JPMORGAN CHASE BANK
LS INSTRUMENTS - REPAIRS
150.00
JPMORGAN CHASE BANK
SAMS CLUB - SUPPLIES
53.44
JPMORGAN CHASE BANK
WALMART- SUPPLIES
20.78
Page 9
Claims List
6/7/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SALES TAX FUND - POLICE...
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
26.52
JPMORGAN CHASE BANK
SOUTHERN AG -K9 SUPPLIES
95.98
JPMORGAN CHASE BANK
HOBBY LOBBY- SUPPLIES
4.49
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
68.29
JPMORGAN CHASE BANK
AMAZON - UNIFORM ITEMS
139.95
JPMORGAN CHASE BANK
FAMILYANIMAL -K9 MEDICAL
290.09
JPMORGAN CHASE BANK
BOB MOORE- MAINTENANCE
863.43
JPMORGAN CHASE BANK
FAMILY ANIMAL -K9 MEDICAL
18.00
JPMORGAN CHASE BANK
AMAZON - UNIFORM ITEMS
119.99
JPMORGAN CHASE BANK
USPS- MAILING COST
15.35
JPMORGAN CHASE BANK
3Si SECURITY- TRACKING SRV
204.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
34.52
JPMORGAN CHASE BANK
THOMSON WEST -CLEAR ACCESS
289.81
JPMORGAN CHASE BANK
VIEVU- STRAIGHT SHOOTER
250.00
JPMORGAN CHASE BANK
MEEKS- VEHICLE STRIPING
1,500.00
AEP IPSO
ELECTRIC USE
1,911.07
THOMAS ALAN HOFFMANN
MMPI EVALUATION
100.00
DRAKE SYSTEMS INC
COPIER LEASE
459.26
BOARD OF TESTS FOR ALCOHOL & DRUG
ENROLLMENT - MUNSON
62.00
DONALD L. TAYLOR
KEYS
28.00
LEILA RAU
TUITION REIMBURSEMENT
1,144.20
AT &T
LONG DISTANCE PHONE BILL
63.51
JPMORGAN CHASE BANK
STI CO - REPAIR & MAINT
452.33
JPMORGAN CHASE BANK
TRAVEL EXPENSE
17.91
JPMORGAN CHASE BANK
TRAVEL EXPENSE
15.79
JPMORGAN CHASE BANK
HALLMARK - SUPPLIES
3.49
JPMORGAN CHASE BANK
TRAVEL EXPENSE
29.81
JPMORGAN CHASE BANK
TRAVEL EXPENSE
23.41
JPMORGAN CHASE BANK
LODGING EXPENSE
432.60
JPMORGAN CHASE BANK
LODGING EXPENSE
432.60
JPMORGAN CHASE BANK
WALMART- SUPPLIES
77.85
JPMORGAN CHASE BANK
SPECIAL OPS- SUPPLIES
299.75
JPMORGAN CHASE BANK
TRAVEL EXPENSE
8.63
JPMORGAN CHASE BANK
TRAVEL EXPENSE
9.17
JPMORGAN CHASE BANK
PETSMART -K9 SUPPLIES
152.04
JPMORGAN CHASE BANK
LA POLICE GEAR -SWAT VESTS
2,970.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
14.93
JPMORGAN CHASE BANK
TRAVEL EXPENSE
24.34
JPMORGAN CHASE BANK
TRAVEL EXPENSE
38.55
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM ITEMS
228.00
JPMORGAN CHASE BANK
SAMS CLUB - SUPPLIES
50.93
JPMORGAN CHASE BANK
SOUTHERN AG -K9 SUPPLIES
53.98
JPMORGAN CHASE BANK
TRAVEL EXPENSE
8.27
JPMORGAN CHASE BANK
ITRAVELEXPENSE
9.68
Page 10
Claims List
6/7/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SALES TAX FUND - POLICE...
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
11.99
JPMORGAN CHASE BANK
ELITE K- 9- SUPPLIES
118.27
JPMORGAN CHASE BANK
TRAVEL EXPENSE
10.01
JPMORGAN CHASE BANK
TRAVEL EXPENSE
13.82
JPMORGAN CHASE BANK
GREEN CNTRY- BIOHAZARD REM
130.00
JPMORGAN CHASE BANK
AT YOUR SERVICE - RENTAL
80.00
SPOK, INC.
PAGER USE
35.56
JPMORGAN CHASE BANK
SPORTMANS GUIDE - CAMERA
600.98
JPMORGAN CHASE BANK
TINT SHOP- WINDOW TINTING
1,050.00
JPMORGAN CHASE BANK
MEEKS- VEHICLE STRIPING
3,000.00
TREASURER PETTY CASH
UNIFORM ALTERATIONS
10.00
TREASURER PETTY CASH
HEADLIGHT
9.77
TREASURER PETTY CASH
BATTERIES
18.50
TOTAL SALES TAX FUND - POLICE 18,547.29
18,547.2
FUND GRAND TOTAL
SALES TAX FUND - STREETS
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
53.99
JPMORGAN CHASE BANK
BROWN FARMS-SOD
57.50
JPMORGAN CHASE BANK
BROWN FARMS-SOD
47.50
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
53.99
PINKLEY SALES
SIGNAL LIGHTS
2,553.92
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
53.99
JPMORGAN CHASE BANK
LOWES -WIRE MESH
126.45
SPOK, INC.
PAGER USE
242.06
JPMORGAN CHASE BANK
HD SUPPLY -PIPE FITTING
259.34
JPMORGAN CHASE BANK
GNC CONCRETE -PIPE
1,196.80
JPMORGAN CHASE BANK
MICHAEL TODD -CURB SHOES
1,005.11
JPMORGAN CHASE BANK
DUNHAMS - ASPHALT
72.00
JPMORGAN CHASE BANK
ATWOODS- SAFETY BOOTS
135.00
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
271.30
JPMORGAN CHASE BANK
LOWES- FORMING SUPPLIES
131.10
AEP /PSO
ELECTRIC USE
1,618.22
JPMORGAN CHASE BANK
PIKE PASS -FEES
8.25
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
56.93
JPMORGAN CHASE BANK
GRAINGER -PPE
27.39
JPMORGAN CHASE BANK
OREILLY -AIR PLUG /GAUGE
17.53
TOTAL SALES TAX FUND-STREETS 71988.37
7,988.3
FUND GRAND TOTAL
CI - FBO BUILDING
JPMORGAN CHASE BANK
TERMINIX -PEST CONTROL
3,960.00
NABHOLZ CONSTRUCTION CORPORATION
NEW CITY HALL RENOVATION
326,926.83
Page 11
Claims List
6/7/2016
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
CI - FBO BUILDING...
JPMORGAN CHASE BANK
METRO - APPLIANCES
4,576.69
TOTAL CI - FBO BUILDING 335,463.52
CI -GARN WID 96TH -106TH JPMORGAN CHASE BANK TULSA COUNTY - FILING FEES 190.66
TOTAL CI - GARN WID 96TH -106TH 190.66
335,654.1
FUND GRAND TOTAL
CITY GARAGE
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
9.38
JPMORGAN CHASE BANK
OREILLY -PARTS RESALE
1,192.59
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
JPMORGAN CHASE BANK
LOWES -AIR FILTER
5.97
JPMORGAN CHASE BANK
SPEEDTECH LIGHT -LIGHT BAR
810.96
JPMORGAN CHASE BANK
HESSELBEIN TIRE -TIRES
199.84
JPMORGAN CHASE BANK
BUMP2BUMP -PARTS RESALE
60.50
JPMORGAN CHASE BANK
BUMP2BUMP -PARTS RESALE
99.00
JPMORGAN CHASE BANK
BUMP26UMP -PARTS RESALE
116.39
AT &T MOBILITY
WIRELESS SERVICE
57.54
AEP /PSO
ELECTRIC USE
311.09
AT &T
LONG DISTANCE PHONE BILL
1.18
JPMORGAN CHASE BANK
SAV ON- VEHICLE DECALS
250.00
JPMORGAN CHASE BANK
GOODYEAR -TIRES
958.28
JPMORGAN CHASE BANK
BUMP2BUMP -PARTS RESALE
24.48
JPMORGAN CHASE BANK
BUMP26UMP -PARTS RESALE
56.10
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
JPMORGAN CHASE BANK
GOODYEAR -RECAP TIRES
3,000.60
TOTAL CITY GARAGE 71250.02
7,250.0
FUND GRAND TOTAL
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
43,357.89
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
7,913.50
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
8,176.61
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
4,875.06
TOTAL WORKERS' COMP SELF -INS 64,323.06
64,323.0
FUND GRAND TOTAL
GEN LIAB -PROP SELF INS JJPMORGAN CHASE BANK IBAXTER STONE -TORT CLAIM 1,200.00
TOTAL GEN LIAB -PROP SELF INS 1,200.00
Page 12
Claims List
6/7/2016
Budget Unit Title I Vendor Name Payable Description IPayment Amount
FUND GRAND TOTAL 1,200.0
CITY GRAND TOTAL $631,425.43
Page 13
The City Wif out Limifs.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Scott Chambless
Chief of Police
SUBJECT:
Supplemental Appropriation - Friends of the Owasso Police Donation
DATE:
June 03, 2016
BACKGROUND
In May of 2016, the foundation "Friends of the Owasso Police Department" notified police staff
that it was donating $8,400 to the police department. These funds will be utilized for the
purchase of TASERs. The procurement of new TASERs will result in the majority of patrol officers
and all school resource officers being equipped with this important tool.
To date, Friends of the Owasso Police has donated over $31,0001 The funding has purchased two
police dogs, load bearing vests for officers, investigative equipment, and now TASERs. The
opportunities that these donations have created have been invaluable.
RECOMMENDATION
Staff recommends acceptance of the donation from the Friends of the Owasso Police
Department and approval of a budget amendment in the Police Department, Half -Penny Sales
Tax Fund, increasing the estimated revenue and the appropriation for expenditures in the Police
Services budget by $8,400.
The City Wit out limits.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Scott Chambless
Chief of Police
SUBJECT:
Supplemental Appropriation - Cherokee Nation Donation
DATE:
June 03, 2016
BACKGROUND:
Pursuant to Cherokee Nation Legislative Act 4 -03, up to twenty percent (20 %) but not less than
five percent (5 %) of funds generated by fees collected for the Cherokee Nation Motor Vehicle
tags are to be made available to county and municipal law enforcement agencies within the
Cherokee Nation jurisdiction.
In April of 2016, the Cherokee Nation donated $2,200 to the police department. In May of 2016,
the Cherokee Nation donated an additional $3,000 to the police department for combined
total of $5,200. The funding will be utilized to purchase TASERS for patrol officers.
RECOMMENDATION:
Staff recommends acceptance of the donations from the Cherokee Nation and approval of a
budget amendment in the Police Department, Half -Penny Sales Tax Fund, increasing the
estimated revenue and the appropriation for expenditures in the Police Services budget by
$5,200.
T it out limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: John W. Feary
Government Affairs & Special Projects
SUBJECT: Capital Improvements Agreement with Tulsa County for
761h & Main Intersection Improvement Project
DATE: June 3, 2016
BACKGROUND:
A capital improvements agreement with Tulsa County will be required for each project funded
by the Vision 2025 excess funding package for which the City of Owasso gained approval
through the Vision Authority. There are three propositions under which the monies may be spent
and they are subject to previously approved ballot language and project approvals.
The attached agreement pertains to the East 761h Street North and Main Street intersection
improvements which is eligible for funding under Proposition 4, Capital Improvements for
Community Enrichment.
The subject agreement of this memo must be executed in order to receive the funds from the
Vision Authority.
At the November 10, 2015 Council meeting, City Manager, Warren Lehr, advised the Council
that each Capital Improvements Agreement would be placed on the consent agenda upon
receipt from the Board of County Commissioners.
RECOMMENDATION:
Staff recommends approval of the Owasso 76th Street North and Main Improvements Project,
Capital Improvement Agreement between the Board of County Commissioners of Tulsa County
and the City of Owasso relating to the Vision Authority Resolution for the disbursement of Excess
Sales Tax and authorization for the Mayor to execute the agreement.
ATTACHMENT:
Capital Improvements Agreement
OWASSO 76 TH STREET NORTH AND MAIN
MPROVEMENTS PROJECT
AGREEMENT
E
between
BOARD OF COUNTY COMMISSIONERS OF
TULSA COUNTY, OKLAHOMA
m
CITY OF OWASSO, OKLAHOMA
Dated , 2016
TABLE OF CONTENTS
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13.
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1.8.
"Biddin�T)u�no�:o1�'...-...,... ...................
3
1.4.
--. .................. ..........................
"Builder's Risk Insurance ........
1.10.
........ ........... --- ...^~.--..'-..---.-,~.^^~-~
"Certificate of Couoletiou ......... .............................................
-
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1.12.
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"Construction Advance"
1.14.
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3
1.17.
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1.20.
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1.21.
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1.22.
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1,74.
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1.27.
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1.28.
"Land »........................................................
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' Advance .... .~................ .................. . ...........................
4
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1.33.
"Payment and Performance Bonds »
1.34.
............ ................... '-.................... .-.`'-...5
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5
1.36.
"Project ................ .......
137,
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1.40.1. Breach .~~^-^^~~`-~-~^—^-`-^-^^~^~.
6
1.40.2. Representations and Warranties . ........... ............. .................... .......... ..........
—6
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%. OBLIGATION OF BOARD TO MAKE ADVANCES .,^-....-.'~^,^~.-^^~-^'^.°^'~~...^6
3, CONDITIONS PRECEDENT TO THE BOARD'S OBLIGATION TO MAKE THE
INITIAL ADVANCE ,_,'',','`~,~``_~,`,_,_`,_,_,'',,_,,,,,~_,_,^_``_.
6
4. CONDITIONS PRECEDENT TO BOARD'S OBLIGATION TO MAKE
CONSTRUCTION ADVANCES ^`^7
5. CONDITIONS PRECEDENT TO BOARD'S OBLIGATION TO MAIM NON-
CONSTRUCTION ADVANCES .~^....~.--.^..^.'.°^---'..~^-...--^',....�'°°......`.°~..^�8
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6.4 . Disbursements.
8.5. Maximum Amount ofAdvapueo.. .............................................................. ........... _!0
6.6. Date after which Advances Cease . ............ ............. ........ ^.-,~^_.. ....... ......... .......
}8
OI Advances Solely from Excess Sales Tax . .................................. ~.^-.-',.~`^-~'\0
6.8, Advances Subject t0Annual Appropriation ........ ............................................... .........
l0
6.9. Subordination of Obligation to Make Advances ................ ...................... ....................
l0
6]0. C0oCbnctiooRakaiougc .......... ............................... ...................... ......... ...................
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7, REPRESENTATIONS AND WARRANTIES {)F CONTRACTING PARTY . ...........
11
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73 � No -Violations . .......... ^^............................. ~^~~^^^-~~^'~~-~~^-`~~^-,.~-.-�l?
7.4. Disclosuxe .......................
7.5. Continuing Nature of Representations . .......................... .. ............... - .... ...................
l2
V, REPRESENTATIONS AND WARRAN71ES OF BOARD ...........................................
l2
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82. Disclosure...-
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11. INSURANCE
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12 . CEL&NGE ORDERS
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15^ GOVERNMENT REQUIREMENTS AND PUBLIC COMPETITIVE BIDDING
ACT . ................................................................................................................... .................
16. CONSTRUCTION CONTRACTS
13
....................................................................................
I7 ' VISION 2025 SIGNIAGE
l3
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l8, PAYMENT OFTHE COSTS OF BONDS OR NOTES . ................................................
l3
19 ^ GENERAL CONDITIONS
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193.
Establishment of Facts ...................................................................
.............................14
19.4.
Relationship of Parties ........................................ ...............................
.................... .....14
19.5.
Conditions for Exclusive Benefit of the Board . ................
............. ....14
19.6.
Notices ...........................................................................................
.............................14
19.7.
Amendment; Waiver ......................................................................
..... ........................15
19.8.
Rights and Remedies .....................................................................
.............................15
19.9.
Governing Law.....,... ........... --- .................. ........ .......... ..............................
........... 15
19.10.
Third Parry Beneficiary. . .............. .............. -- ....... ....... ....................
......................15
19.1 l .
Prohibition Against Assignment— ........ .......... ....................................................
..... 16
19.12.
Entire Agreement ................ ..........................................................
.............................16
19.13.
Captions and Paragraph Headings .................................................
.............................16
19.14.
Time of Essence .............................................................................
.............................16
19.15.
Binding Effect ................................................................................
.............................16
19.16.
Severability ....................................................................................
.............................16
19.17.
Invalidity of Provisions .................................................................
.............................16
LIST OF EMBITS
Exhibit "A' Description of Improvements
Exhibit `B" Description of Land
Exhibit "C" Authorization and Certificate of Program Manager
Exhibit "D" Authorization and Certificate of Project Manager
Exhibit "E" Construction Advance Request
Exhibit "T" Non - Construction Advance Request
iii
CAPITAL IMPROVEMENTS AGREEMENT
This CAPITAL IMPROVEMENTS AGREEIDIENT (the "Agreement ") made and entered
into this day of 2016, between the BOARD OF COUNTY
COMMISSIONERS OF TULSA COUNTY, OKLAHOMA (the `Board ") and the CITY OF
OWASSO, OKLAHOMA., a municipal corporation (the "Contracting Party"),
RECITALS
A. On July 7, 2003, the Board adopted a Resolution (the "Resolution") calling for a
special election to levy and collect a sales tax for the purpose of funding capital improvements
for community enrichment within Tulsa County, Oklahoma
B. On September 9, 2003, the duly qualified electors of Tulsa County, Oklahoma, did
approve the levy and collection of such sales tax for the purposes set forth above.
C. The Resolution provides that if the Board determines the projects listed within the
Resolution will be completed with existing and projected funds and that excess funds generated
from such sales tax (the "Excess Sales Tax ") will be available for additional projects, such
Excess Sales Tax may be expended for capital improvements for community enrichment within
Tulsa County, Oklahoma, and the Board, within its meeting on October 27, 2014, made such
determination.
D. Pursuant to and in accordance with the terms of the Resolution, Tulsa County
Vision Authority, an Oklahoma public trust (the "Vision Authority") was created for the
purpose, among others, to determine which additional projects shall be funded with the Excess
Sales Tax.
E. On May 6, 2015: the Vision Authority, pursuant to the Resolution, adopted a
resolution (the "Vision Authority Resolution "), wherein it approved the funding from Excess
Sales Tax of Three Million Nine Hundred Twenty -nine Thousand Three Hundred Eighty -five
and no /100ths Dollars ($3,929,385.00) for the construction of, among other capital
improvements, the capital improvements described within Exhibit "A" attached hereto (the
"Improvements ") on land described within Exhibit "B" attached hereto (the "Land "). (The
Improvements and the Land being hereinafter collectively referred to as the "Project ").
F. The Contracting Party has requested the Board to make, pursuant to the
Resolution and the Vision Authority Resolution, disbursements of Excess Sales Tax to the
Contracting Party for the purpose of funding the costs of the construction of the Project (the
"Advances").
In consideration of the foregoing and of the mutual covenants, conditions, and promises
set forth herein and other good and valuable considerations, the receipt, sufficiency and validity
of which are hereby acknowledged, the parties hereto agree to the following terms and
conditions.
AGREEMENT
1. DEFINITIONS. The following terms for all purposes of this Agreement have the
following meanings. Unless the context otherwise indicates, words importing the singular shall
include the plural and vice versa and the use of the neuter, masculine or feminine gender is for
convenience only and shall be deemed to mean and include the neuter, masculine and feminine
gender.
1.1. "Advance" shall mean any Construction Advances or Non - Construction
Advances.
12. "Application and Certificate for Payment" means an application for payment in
the form of American Institute of Architects Document G702, Application and Certificate for
Payment, and American Institute of Architects Document G703, Continuation Sheets,
showing by trade the cost of work on the Project and the cost of materials incorporated into
the Improvements or stored on the Land, all to be stated in the Application and Certificate for
Payment, which Application and Certificate for Payment shall be signed by the Contracting
Party, the appropriate Contractor under the Construction Contracts and the Architect,
Engineer or Project Manager and shall show the percentage of completion of each
construction line item on the Approved Budget.
13. "Approved Budget' means a budget or cost schedule prepared by the Contracting
Party in form and content satisfactory to the Board and specifying: (i) that portion, if any, of
the cost of the Project to be paid by the Contracting Party with funds other than proceeds of
the Excess Sales Tax, and (ii) the cost by item of all Costs of Construction in accordance
with the Plans and all Government Requirements and estimating the dates on which the
Contracting Parry contemplates requiring Advances from the Board hereunder, as amended
from time to time by the Contracting Party with the consent of the Board.
1.4. "Architect" means the architect(s) who execute the Architect/Engineer
Agreement.
1.5. "ArchitectfEneineer Agreement " means the agreement between the Contracting
Party and the Architect or Engineer regarding the Improvements.
1.6. "Authorization and Certificate of Program Manager' means the Authorization and
Certificate of Program Manager signed by the Program Manager in the form and content set
forth on Exhibit "C" hereto.
1.7. "Authorization and Certificate of Project Manager" means the Authorization and
Certificate of Project Manager signed by the Architect, Engineer or Project Manager, as
determined by the Board, in the form and content set forth on Exhibit "D" hereto.
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1.8. "Bidding Documents" means the bid notices, instruction to bidders, plans and
specifications, bidding forms, bidding instructions, general conditions, special conditions and
all other written instruments prepared by or on behalf of the Contracting Party for use for
prospective bidders on public construction contracts regarding the Improvements.
1.9. `Builder's Risk Insurance" means extended coverage insurance against loss or
damage by fire, lightning, wind storm, hail, explosion, riot, vandalism, malicious mischief,
riot attending a strike, civil commotion, aircraft, vehicles, smoke and other risks from time to
time included under "extended coverage' policies, in an amount equal to 100% of the full
replacement value of the Improvements.
1.10. "Certificate of Completion" means certificates satisfactory to the Board signed by
the Contracting Parry and the Architect, Engineer or Project Manager certifying that the
construction, equipping and furnishing of the Improvements have been completed in
accordance with the Plans and setting forth the date of such completion.
1.11_ "Chance Orders" mean changes or modifications to any Construction Contract or
any other contract with labor or material suppliers.
1.12. "Completion Date" means the date of completion of the acquisition, construction,
equipping and furnishing of the Project, as that date shall be certified to the Board by the
Contracting Party within the Certificate of Completion.
1.13 "Construction Advance" means any Advance for Costs of Construction which are
properly payable to appropriate Contractors pursuant to the Construction Contracts.
1.14. "Construction Advance Ree uest' means a written request from the Contracting
Party to the Board specifying the requested Construction Advance amount and the
disbursement date and making certifications to the Board, all as more specifically set forth in
the Construction Advance Request form, a copy of which is attached hereto as Exhibit "E."
1.15. "Construction Contracts" means the agreements betw=een the Contracting Party
and the Contractors providing for the construction, equipping and furnishing of the Project.
1.16. "Construction Schedule" means a schedule of the construction, equipping and
furnishing of the Improvements from the commencement date of construction to the
Completion Date, in form and content satisfactory to the Board, as amended from time to
time by the Contracting Party with consent of the Board.
1.17. "Contracting Party" means the City of Owasso, Oklahoma.
1.18. "Contractors" means the contractors who execute Construction Contracts.
1.19. "Cost of Construction" means all costs of designing, acquiring, constructing,
equipping and furnishing the Project, including, but not limited to, the cost of land or any
3
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interest in land, obligations incurred for labor and materials and to architects, project
managers, contractors, builders and materialmen; the restoration or relocation of property
damaged or destroyed in connection with the construction; and the cost of machinery,
equipment or supplies purchased by the Contracting Parry, for inclusion as part of the Project.
1.20. "Coon means Tulsa County, Oklahoma.
1.21. "Denositon" means BOKF, NA, Tulsa, Oklahoma, a national banking
association, organized and existing under the laws of the United States of America, and its
successors and any corporation resulting from or surviving any consolidation or merger to
which it or its successors may be a party.
1.22. "Engineer' means the engineer(s) who execute the ArchitecUEngineer
Agreement
1.23. "Excess Sales Tax" has the meaning set forth Mthin Paragraph C of the Recitals
hereof.
1.24. "Governmental Approvals" means authorizations required by Governmental
Authorities for the construction and operation of the Improvements contemplated by the
Plans, including, without limitation, a copy of the building permit and zoning clearance
issued by the city which has jurisdiction over the contemplated project.
1.25. "Governmental Authority' means the United States, the state, the County, the city
or any other political subdivision in which the Land is located, and any other political
subdivision, agency or instrumentality exercising jurisdiction over the Contracting Party or
all or any portion of the Land.
126. "Government Requirements" means all laws, orders, decrees, ordinances, rules
and regulations of any Governmental Authority.
1.27. "improvements" means the Improvements described within Exhibit "A" attached
hereto.
1.28. "Land" has the meaning set forth in Paragraph E of the Recitals hereof.
1.29. "Maximum Amount of.Advances" means $1,500,000.00.
130. "Non- Construction Advance Request" means a written request from the
Contracting Party to the Board specifying the requested Non - Construction Advance amount
and the disbursement date and making certain certifications to the Board, all as more
specifically set forth in the Non - Construction Advance Request form, a copy of which is
attached hereto as Exhibit "F."
El
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1.31. `Non - Construction Advance" means any Advance for the payment of Costs of
Construction other than the costs and fees which are properly payable to the appropriate
Contractors pursuant to the Construction Contracts.
132. "Opinion of Contracting Party's Counsel" means an opinion from the Contracting
Parry's counsel addressed to the Board, which opinion shall be in form and content
satisfactory to the Board and shall include, but not be limited to, the following (i) the
Contracting Party has the authority and capacity to enter into this Agreement; (ii) this
Agreement is a legal, valid and binding obligation against the Contracting Party, fully
enforceable in accordance with its terms under applicable laws, except.as the enforceability
thereof may be limited by applicable bankruptcy, insolvency or other similar laws affecting
the enforcement of creditors' rights generally and by general principles of equity; (iii) the
Costs of Construction may be lawfully funded with the Excess Sales Tax-, (iv) there are, to
the Contracting Party's counsePs knowledge, no actions or proceedings pending or
threatened in any court or governmental department or agency which would affect the
validity of this Agreement or any of the instruments, documents or agreements delivered by
the Contracting Party under the terms of this Agreement; (v) the Contracting Party has
obtained all federal, state and local governmental approvals, licenses and permits necessary
as of the date of the opinion to comply with any and all Governmental Requirements relating
to the Land, the construction of the Improvements thereon and the occupancy thereof; (vi)
such delivery and compliance by the Contracting Party with the terms of this Agreement do
not_ to the Contracting Party's counsel's best knowledge, conflict with or violate any
agreement to which the Contracting Party is a parry or is bound; and (vii) the Contracting
Party is a duly organized and validly existing municipal corporation under the laws of the
State of Oklahoma.
133. "Payment and Performance Bonds" means separate performance and labor and
material payment bonds with respect to the Construction Contracts and in the full amount of
Construction Contracts.
1.34. "Plans" means all detailed plans and specifications for the construction of the
Improvements prepared by the Architect or Engineer, as amended from time to time by the
Contracting Party with consent of the Board.
1.35. "Program Manager" means Program Management Group, L.L.C.
1.36. "Proic " means the Improvements and the Land.
1.37. " Proiect Manager" means the project manager or construction manager who
executes the Project Manager Agreement.
13A. "Project Manager Agreement" means the agreement between the Contracting
Party and the Project Manager regarding the Improvements.
1.39 "Resolution" means the Resolution of the Board described within Paragraph A of
the Recitals hereof.
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1.40. "Termination Event" shall mean the occurrence of any of the following:
1.40.1. Breach of Covenants. Failure by the Contracting Party in the punctual
performance or observation of any covenant or agreement on its part in this Agreement, and
such default shall have continued for a period of thirty (30) days after written notice thereof,
specifying such default and requiring the same to be remedied; shall have been given to the
Contracting Parry by the Board.
1.40.2. Representations and Warranties. Any representation, statement,
certificate, schedule or report made or furnished to the Board by the Contracting Party proves
to be false or materially misleading at the time of the making thereof; or any warranty ceases
to be complied with in any material respect, and Contracting Party fails to take or cause to be
taken corrective measures satisfactory to the Board within thirty (30) business days after
receipt of written notice from the Board relating to the particular Termination Event.
1.40.3. Insolvencv. The Contracting Party shall (i) apply for or consent to the
appointment of a receiver, trustee or a liquidator of the Contracting Party or its properties; (ii)
admit in writing the inability to pay its debts a they mature; (iii) make a general assignment
for the benefit of creditors; (iv) commence any proceeding relating to the bankruptcy,
reorganization, liquidation, receivership, conservatorship, insolvency; readjustment of debt,
dissolution or liquidation of the Contracting Party; or (v) becomes insolvent.
1.41. "Vision Authority' means Tulsa Vision Authority, an Oklahoma public trust.
1.42. "Vision Authority Resolution" has the meaning set forth within paragraph E of
the Recitals hereof.
2. OBLIGATION OF BOARD TO MAKE ADVANCES. The Board shall cause its
Depository to make Advances for the use and benefit of the Contracting Parry for a portion of the
costs of the design, acquisition, construction, equipping and furnishing of the Improvements
described within Exhibit "A" hereto, subject to and in accordance with the terms and provisions
of this Agreement provided, however, the total amount of Advances shall not exceed the
Maximum Amount of Advances. In the event the Contracting Party expends funds other than
Advances hereunder in the acquisition, construction, equipping and furnishing of the Project,
such expenditures shall not reduce the Contracting Party Amount or the aggregate amount of
Advances available to the Contracting Party hereunder.
3. CONDITIONS PRECEDENT TO THE BOARD'S OBLIGATION TO MAKE THE
II\TITIAL ADVA E. It is expressly agreed that the Board shall not be obligated to make the
initial Advance hereunder until the following conditions have been satisfied, unless waived by
the Board at its sole discretion. In the event the Board elects to waive any requirements or
conditions contemplated herein with regard to the initial Advance, such waiver shall not preclude
the Board from thereafter requiring full and complete performance of all terms, conditions and
requirements with regard to any subsequent Advance.
M
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3.1. The Board has received the following documents:
3.1.1. Approved Budget;
3.1.2. Written detailed description of the Project;
3.1.3. Construction Schedule;,
3.1.4. Opinion of Contracting Party's Counsel;
3.1.5. Copy of Project Manager Agreement, if any;
3.1.6. Copies of all other then - existing agreements executed by the Contracting
Party in connection with the acquisition, construction, equipping and furnishing of the
Project;
3.1.7. Such other documents, certificates and instruments in connection with the
Project, in form and substance satisfactory to the Board or its Program Manager as the
Board or its Program Manager may reasonably request.
3.2. The representations and warranties set forth within Section 7 hereof shall be true
and correct on and as of the date of the initial Advance with the effect as if made on such date.
3.3. No Termination Event exists under this Agreement
4, CONDITIONS PRECEDENT TO BOARD'S OBLIGATION TO MAKE
CONSTRUCTION ADVANCES. It is expressly agreed that the Board's obligation to make any
Construction Advance shall be subject to satisfaction of the following conditions, unless waived
by the Board at its sole discretion. In the event the Board elects to waive any requirements or
conditions contemplated herein with regard to any such Construction Advance, such waiver shall
not preclude the Board from thereafter requiring full and complete performance of all terms,
conditions and requirements with regard to any subsequent Advance.
4.1 All conditions for all previous Advances must be satisfied or expressly waived in
writing by the Board as of the date of the pending Construction Advance.
4.2 The Board has received the following documents:
4.2.1. Copy of Architect/Engineer Agreement, if any;
4.2.2. Plans;
4.2.3. Copy of all Construction Contracts;
4.2.4. Copy of all Governmental Approvals;
Q:ITCIA\Vision 025 SLRtPLUSO,,a o \76thStr t N€ Maidmprovcmcum\ CiryofCw '=w76ihSti'&Maidmprovcm�tm RMNMURSEMj,7 AGRdm
4.2.5. All amendments to documents previously delivered to the Board by the
Contracting Party hereunder; and
4.2.6. Copy of all insurance policies required by Section I I hereof or certificates
that such insurance is in full force and effect;
4.2.7 Copy of Payment and Performance Bonds;
4.2.8. Copy of all Bidding Documents;
4.2.9. Copies of all then - existing agreements executed by the Contracting Party
in connection with the acquisition, construction, equipping and furnishing of the Project,
not previous]), submitted to the Board;
4.210. Such other documents, certificates and instruments in connection I3ith the
Project, in form and substance satisfactory to the Board or its Program Manager as the
Board or its Program Manager may reasonably request.
Budget. 43. The Construction Advance complies and is in accordance with the Approved
4.4 The representations and warranties set forth within Section 7 hereof shall be true
and correct on and as of the date of the pending Construction Advance with the effect as if made
on such date.
4.5 No Termination Event exists under this Agreement.
5. CONDITIONS PRECEDENT TO BOARD'S OBLIGATION TO MAKE NON -
CONSTRUCTION ADVANCES. It is expressly agreed that the Board's obligation to make any
Non- Construction Advance shall be subject to satisfaction of the following conditions, unless
waived by the Board at its sole discretion. In the event the Board elects to waive any
requirements or conditions contemplated herein with regard to any such Non - Construction
Advance, such waiver shall not preclude the Board from thereafter requiring full and complete
performance of all terms, conditions and requirements with regard to any subsequent Advance.
5.1. All conditions for all previous Advances must be satisfied or expressly waived in
writing by the Board as of the date of the pending Non - Construction Advance.
5.2. The Board has received the following documents.
521. All amendments to documents previously delivered to the Board by the
Contracting Party hereunder; and
QATC1ANision2025 SURPLUS\ O,, W,ol 76thSU 'CUN"n7mprovememslCimofo'a '76'bStN&Mainimprovrments REDISU tSr"1,1�— �*r,AGPAa
5.2.2. Such other documents, certificates and instruments in connection with the
Project, in form and substance satisfactory to the Board or its Program Manager as the
Board or its Program Manager may reasonably request.
Budget. 5.3. The Non - Construction Advance complies and is in accordance with the Approved
5.4. The representations and warranties set forth within Section 7 hereof shall be true
and correct on and as of the date of the pending Non - Construction Advance with the effect as if
made on such date.
5.5. No Termination Event exists under this Agreement.
6. DISBURSEMENT PROCEDURE. Subject to compliance by the Contracting Party with
all the terms, provisions and conditions of this Agreement, including, but not limited to, the
conditions precedent set forth within Sections 3, 4 and 5 hereof, the Board will cause its
Depository to disburse sums to the Contracting Party, or to the appropriate payee, for the purpose
of paying Costs of Construction items specified in the Approved Budget, in accordance with the
following procedures:
6.1. Request for Construction Advance. Not less than fifteen (15) business days before
the date on which the Contracting Party desires a Construction Advance, but not more
frequently than monthly, the Contracting Party shall submit to the Board a Construction
Advance Request, which shall be accompanied by the following:
6.1.1. Application and Certificate for Payment dated as of the date of the
Request for Advance;
6.1-2. Billing statements, vouchers and invoices, in form and content satisfactory
to the Board, with regard to items that are the subject of the Construction Advance
Request;
6.1.3. If the Construction Advance is for the purpose of reimbursing the
Contracting Party for Costs of Construction previously paid by the Contracting Party,
evidence satisfactory to the Board of such prior payment;
6.1.4. If requested by the Board, appropriate waivers of lien rights, in form and
content satisfactory to the Board and its legal counsel, executed and acknowledged by all
Contractors, sub - contractors, laborers and materialmen who have furnished labor or
materials relating to the Improvements;
6.1.5. Authorization and Certification of Project Manager,
6:2. Request for Non - Construction Advance, Not less than fifteen (15) business days
before the date on which the Contracting Party desires a Non - Construction Advance, but not
QATCIAWisioo2025 SURPLUSIOwasso\ 76tuStrc. WiTSniNmptovcmeuts\ CicyoSU�asw76ehSWd :A7ainlmprovemenrs ItEpv1$UgS =7vL�'T .SGRnoc
more frequently than monthly, the Contracting Parry shall submit to the Board a Non -
Construction Advance Request, which shall be accompanied by the following:
6.2.1. Billing statements, vouchers and invoices, in form and content satisfactory
to. the Board, with regard to items that are subject of the Non - Construction Advance
Rquest,
6.2.2. If the Non - Construction Advance is for the purpose of reirnbursing the
Contracting Parry for Costs of Construction previously paid by the Contracting Party,
evidence satisfactory to the Board of such prior payment.
6.3. Board's Inspection. If, for any reason, the Board or its Program Manager deems it
necessary to cause the Project to be examined by the Program Manager prior to making any
Advance, it shall have a reasonable time within which to do so. The Board and its Program
Manager shall have the right, upon reasonable prior notice, to enter the Project at all
reasonable times for the purpose of examining and inspecting the Project. The Board and its
Program Manager shall also have the right at all reasonable times to examine the books and
records of the Contracting Party regarding the Project.
6.4. Disbursements. Upon receipt by the Board of the items required by Sections 3, 4,
5, 6.1 and 6.2 hereof, or as soon thereafter as all conditions precedent to the requested
Advance have been satisfactorily met, including delivery to the Board of an Authorization
and Certificate of Program Manager, the Board shall cause its Depository to disburse to the
Contracting Party, or to the appropriate payee, for Costs of Construction the amount of the
requested Advance.
6.5. Maximum Amount of Advances. The total amount of all Advances under this
Agreement shall not exceed the Maximum Amount of Advances.
6.6. Date after which Advances Cease. Notwithstanding anything herein to the
contrary, the Board shall have no duty to make or cause the making of Advances hereunder to
the Contracting Parry after June 1, 2017.
6.7. Advances Solely from Excess Sales Tax. All Advances hereunder shall be made
by the Board solely from Excess Sales Tax proceeds.
6.8. Advances Subject to Annual Appropriation. It is hereby acknowledged that under
applicable Oklahoma law, the Board may not become obligated beyond its fiscal year (July 1
through June 30), and therefore, the covenants made herein by the Board shall be on a year -to-
year basis. The Board's obligation to make Advances is subject to the availability of funds and
annual appropriations thereof by the Board.
6.9. Subordination of Obligation to Make Advances. The Board's obligation to make
Advances is fully subordinate to the Board's obligation to make payments of the sales tax
proceeds pursuant to projects agreements between the Board and the Tulsa County Industrial
Authority securing the payment of bonds issued by such Authority.
10
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6.10. Construction Retainaee. An amount equal to five percent (5%) of the Maximum
Amount of Advances shall be retained by the Board. Such Retainage shall be disbursed upon
completion of the construction, equipping and furnishing of the Improvements, provided:
6.10.1. A Construction Advance Request shall have been submitted to the Board
with respect to such retainage;
6.10.2. A Certificate of Completion shall have been submitted to the Board,
accompanied by a certificate of occupancy for the Improvements and such other written
evidence reasonably required by the Board of the approval of the municipality where the
Improvements are located, reflecting that the Improvements in their entirety are available
for permanent occupancy;
6.103 The written consent of the sureties named within the Payment and
Performance Bonds shall have been submitted to the Board.
6.10.4. The Board has received appropriate waivers of lien rights, in form and
content satisfactory to the Board and its legal counsel, executed and acknowledged by all
Contractors, sub - contractors, laborers and materialmen who have furnished labor or
materials relating to the Improvements;
6.10.5. The Contracting Party has complied with all the terms, provisions and
conditions of this Agreement; including, but not limited to the conditions precedent and
procedures set forth within Sections 3, 4, 5 and 6 hereof;
6.10.6. The representations and warranties set forth within Sections 5, 7 and 8
hereof shall be true and correct on the date of disbursement of such retainage; and
6.10.7. No Termination Event exists under the Agreement.
7. REPRESENTATIONS AND WARRANTIES OF CONTRACTING PARTY. The
Contracting Party represents and warrants to, and covenants with the Board as follows:
7.1. Existence and Qualification. The Contracting Parry is an Oklahoma municipality,
validly existing and in good standing under the laws of the State of Oklahoma, and the
Contracting Party has all requisite power and authority to own, operate and lease its
properties and to carry on its business as presently conducted.
7.2. Authority Approval and Enforceability. The Contracting Parry has all requisite
power and authority to execute and deliver this Agreement and to perform its obligations
under this Agreement This Agreement has been duly executed and delivered on behalf of
the Contracting Party and constitutes the legal, valid and binding obligation of the
Contracting Party.
11
QATCLMVision2025 SUR. nLU$ IOvasso\ 761hSVC°. L�BMainjmprovemea8\ Cityo( Ua�sso76tn$LNBlvfyoimp,nvcmcnts RER MURSDv4NC ArKdm
73. No Violations. Based upon a reasonable investigation, there exist no violations of
any statutes, rules, orders, ordinances, regulations or requirements of any Governmental
Authorities with respect to the Land, and the anticipated use thereof complies with all applicable
statutes, rules, ordinances, regulations or requirements (including, without limitation, zoning,
environmental, ecological, landmark and all other applicable categories) affecting the Land.
7.4. Disclosure. The representations and warranties made to the Board by the
Contracting Party contain no untrue statements of material facts, and the Contracting Party has
not intentionally omitted to disclose any material fact.
7.5. Continuing Nature of Representations. Each of the representations and warranties
set forth herein will be true on the date of each Advance hereunder, and the acceptance of any
Advance hereunder by the Contracting Party shall be deemed to be a reaffirmation of each and
every one of said representations and warranties.
8. REPRESENTATIONS AND WARRANTIES OF BOARD. The Board hereby represents
and warrants to, and covenants with the Contracting Parry as follows:
8.1. Authoritv, Approval and Enforceability. The Board has all requisite power and
authority to execute and deliver this Agreement and to perform its obligations under this
Agreement. This Agreement has been executed and delivered on behalf of the Board and
constitutes a legal and binding obligation of the Board, enforceable against the Board in
accordance with its terms.
82. Disclosure. The representations and warranties made to the Contracting Party by
the Board contain no untrue statement of material fact and the Board has not intentionally
omitted to disclose any material fact.
9. REMEDIES. Upon the occurrence of a Termination Event the Board may, at its option:
9.1. Termination of Advances. Terminate the making of Advances.
9.2. Waiver of Termination Event.
The Board may, at its option, by an instrument in
writing signed by the Board, waive any Termination Event which shall have occurred and
any consequences of such Termination Event and, in such event, the Contracting Party and
the Board shall be restored to their former respective rights and obligations hereunder. Any
Termination Event so waived shall, for purposes of this Agreement; be deemed to have been
cured and not to be continuing; but no such waiver shall extend to any subsequent or other
Termination Event or impair any consequence of such subsequent or other Termination
Event or any of the Board's rights relating thereto.
9.3. Cumulative Remedies. The remedies herein provided shall be in addition to and
not in substitution for the rights and remedies which would otherwise be vested in the Board
in law or equity, all of which rights and remedies are specifically reserved by the Board The
remedies herein provided or otherwise available to the Board shall be cumulative and may be
exercised concurrently. The failure to exercise any of the remedies herein provided shall not
12
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constitute a waiver thereof, nor shall use of any of the remedies hereby provided prevent the
subsequent or concurrent resort to any other remedy or remedies which by this Agreement or
by law or equity shall be vested in the Board. As a condition to any Advance after a
Termination Event, the Board may require the completion of the Project by methods and in a
manner satisfactory to the Board.
10. COMPLETION TT OF THE PROJECT. The Contracting Party shall complete the
construction, equipping and furnishing of the Improvements in accordance with the Plans and
submit to the Board a Certificate of Completion on or before June I, 2017.
11. INSURANCE. The Contracting Parry shall, at all times during the construction of the
Improvements, maintain or cause the Contractors to maintain in full force and effect Builder's
Risk Insurance. In addition, the Contracting Party shall cause. the Contractors at all times during
the construction of the Project to maintain general liability insurance in an amount reasonably
required by the Board and shall cause the Contractors to maintain worker's compensation
insurance as required by law.
12. CKANGE ORDERS, The Contracting Party shall deliver to the Board copies of all
Change Orders within five (5) business days after the respective dates thereof.
13. AUDIT. The Board shall have the right at all reasonable times during regular business
hours to audit or cause the audit of the books and records of the Contracting Party pertaining to
the acquisition, construction, equipping and furnishing of the Project and to audit or cause the
audit of the administration of the acquisition; construction, equipping and furnishing of the
Project.
14. COPIES OF FILED LIENS. The Contracting Party shall deliver to the Board copies of
all mechanics', materialmen's or laborers' liens filed against the Improvements or the Land,
within five (5) days after the Contracting Party's knowledge thereof.
15. GOVER2\TMENT REOUIREMMTTTS AND PUBLIC COMPETITIVE BIDDING ACT.
The Contracting Party shall construct the Improvements in accordance with all applicable
Government Requirements and shall, in connection therewith, comply with the Oklahoma Public
Competitive Bidding Act of 1974 and any amendments thereto.
16. CONSTRUCTION CONTRACTS. The Contracting Party shall at all times comply with
the terms and provisions of the Construction Contracts.
17. VISION 2025 SIGNAGE. The Board shall, at all times prior to July 1, 2017, have the
right to place a sign or signs upon the Project identifying the Project as a Project funded by
Vision 2025 Sales Tax. Such sign or signs and the location thereof shall be subject to the
approval of the Contracting Party, which approval shall not be unreasonably withheld or delayed.
18. PAYMENT OF THE COSTS OF BONDS OR NOTES. Pursuant to the Resolution and
other resolutions of the Board dated July 7, 2003, the Board has determined that excess funds
generated from sales tax totaling $45,500,000.00 (the "Total Excess Sales Tax ") will be available
13
QATC1A\VIM0015 SURPLUS\ovrSoV6thSvWtN&MajaMpMo CnU%CirvofO"u 76thStN&M.ainImpmvemenn REBABURSIIN9.`T AGRdm
for the funding of additional projects (including the Project). In the event the Tulsa County
Industrial Authority (the "Authority") issues bonds or notes payable from the Total Excess Sales
Tax for the purpose of funding any such additional projects, the Contracting Party shall pay to
the Authority its proportionate share (330 %) of (i) the costs of the issuance of such bonds or
notes and (ii) the interest accruing on such bonds or notes. The proportionate share of such costs
of issuance shall be payable by the Contracting Party on the date of the issuance of such bonds or
notes, and the proportionate share of the interest accruing on such bonds or notes shall be
payable by the Contracting Parry on the dates interest is due thereon. It is hereby acknowledged
that under applicable Oklahoma law, the Contracting Party may not become obligated beyond its
fiscal year (July 1 through June 30), and therefore, such payment obligations of the Contracting
Party shall be on a year -to -year basis. The Contracting Party's obligation to make such payments
is subject to the availability of funds and annual appropriations thereof by the Contracting Party.
19. GENERAL CONDITIONS. The following conditions shall be applicable throughout the
term of this Agreement. `
19.1. Nonwaiver. No Advance hereunder shall constitute a waiver of any of the
conditions of the Board's obligation to make further Advances, nor, in the event the
Contracting Party is unable to satisfy any such condition, shall any such waiver have the
effect of precluding the Board from thereafter declaring such inability to be a Termination
Event as hereinabove provided.
19.2. The Board's Satisfaction. All proceedings taken in connection with the
transactions provided for herein and all documents required or contemplated by this
Agreement must be reasonably satisfactory to the Board.
193. Establishment of Facts. If any condition of this Agreement requires the
submission of evidence of the existence or nonexistence of a specified fact or facts or implies
as a condition the existence or nonexistence, as the case may be, of such fact or facts, the
Board shall, at all times, be free to independently establish to its satisfaction and in its
absolute discretion such existence or nonexistence.
19.4. Relationship of Parties. The Board is neither a partner nor joint venturer with the
Contracting Party or any other party in connection with the Project. The Board shall not in
any way be liable or responsible by reason of the provisions hereof, or otherwise, for the
payment of any claims growing out of the construction of the Improvements or the Land,
19.5. Conditions for Exclusive Benefit of the Board. All conditions of the obligations of
the Board to make Advances hereunder are imposed solely and exclusively for the benefit of
the Board and its assigns, and no other person shall have standing to require satisfaction of
such conditions in accordance with their terms and no other person shall, under any
circumstances, be deemed to be beneficiary of such conditions.
19.6. Notices. Any notice, request, complaint, demand, communication or other paper
shall be sufficiently given and shall be deemed given when delivered or mailed by registered
or certified mail; postage prepaid or sent by telegram, addressed as follows:
14
QITCIA1Vision 025 SURPLUSIOlnWN76tbSV tN&Maeda,PMVMMne Cirof0uan076thSthM&Maintmprov M=m RERIMUMM aiiNT AGRAd
Tulsa County:
Board of County Commissioners
500 South Denver
Tulsa OK 74103
Attn: Chairman
Contracting Party:
City of Owasso, Oklahoma
111 N. Main Street
Owasso OK 74055
Attn: City Manager
The parties hereto may designate any ftrrtber or different addresses to which subsequent
notices, certificates or other communications shall be sent. The above addresses may be
changed at any time upon written notice of such change sent by United States mail,
postage prepaid to the other parties by the parry effecting the change.
19.7. Amendment; Waiver. This Agreement may not be amended, modified, waived,
discharged or terminated in any way, except by an instrument in writing executed by all
parties hereto; PROVIDED, HOWEVER, the Board may, in writing: (i) extend the time for
performance of any of the obligations of the Contracting Party; (ii) waive any Termination
Event by the Contracting Party; and (iii) waive the satisfaction of any condition that is
precedent to the performance of the Board's obligations under this Agreement. In the event
of a waiver of a Termination Event by the Board, such specific Termination Event shall be
deemed to have been cured and not continuing, but no such waiver shall extend to any
subsequent or other Termination Event or impair any consequence of such subsequent or
other Termination Event.
19.8. Rights and Remedies. In the event of a breach of any of the covenants or
agreements hereof by a party hereto, the other parties hereto shall be entitled to enforce and
exercise all options, rights and remedies, jointly or in the alternative, provided by the
Agreement, law or equity.
19.9. Governing Law. This Agreement shall be deemed to be a contract made under the
laws of the State of Oklahoma and shall be construed by and governed in accordance Aith the
laws of the State of Oklahoma.
19.10. Third Party Beneficiary. Nothing in this Agreement, express or implied, is
intended to confer upon any person other than the parties hereto, and their respective
successors and assigns, any rights or remedies under or by reason of this Agreement.
15
QATCL4 \yision20Z SURPLL'S\O,zs % 76rhSaeetN &Mninimprovemm¢\CirYOFOu' t 76thSA4&Mainlmpmvamenls RE➢vMMSENEW AG2do:
19.11. Prohibition Against Assignment. The Contracting Party shall not assign or
transfer voluntarily or by operation of law or otherwise dispose of this Agreement or any
rights hereunder, or any monies, property or funds deposited with the Board. An assignment
or transfer in violation of this provision shall be invalid, and an assignment or transfer by
operation of law shall be deemed to be an invalid transfer.
19.12. Entire Agreement. This Agreement constitutes the entire agreement between the
parties hereto, with any and all prior agreements and understandings being merged herein.
19.13. Captions and Paragraph Headings. The captions and paragraph beadings
contained herein are included for convenience only and shall not be construed or considered
a part hereof nor affect in any manner the construction or interpretation hereof
19.14. Time of Essence. Time is of the essence of this Agreement.
19.15. Binding Effect. This Agreement shall be binding upon and shall inure to the
benefit of the parties hereto and their respective successors and assigns.
19.16. Severability. Should any clause or provision of this Agreement be invalid or void
for any reason, such invalid or void clause shall not adversely affect the remainder of this
Agreement, and such remainder shall remain in full force and effect.
19.17. Invalidity of Provisions. If any term or provision of this Agreement or the
application thereof to any person or circumstance shall be held invalid or unenforceable, such
invalidity or unenforeeability shall not affect any other provisions hereof. If any provision of
this Agreement is held invalid or unenforceable because the fulfillment of such provision
would involve exceeding the limit of validity prescribed by law, then upon the occurrence of
such circumstances, the obligation to be fulfilled shall be reduced to the limit of validity
prescribed by law. If the provision of this Agreement which is found to be invalid or
unenforceable cannot be modified so as to be enforceable under existing laws, this
Agreement shall be construed and enforced as if such provision had not been included herein.
(The remainder of this page intentionally left blank
Signatures appear on next page)
V
QATCIA %VisioOO25 Si7RPLU51ouy�o\ �6thsuce tl.' 6Mainlmprovemeyu\ CityoCJaxsw '/6�,S'NiMainImprov:mco¢ RED.MURsElJ.r3' TAGRtio:
IN WITNESS WHEREOF, the parties hereto have executed and delivered this
Agreement as of the day and year first above written.
"Contracting Party"
THE CITY OF O'WASSO,
OKLAHOMA, a municipal corporation
Date: Bv:
Name:
Title:
ATTEST:
City Clerk
APPROVED:
City Attorney
"Board"
BOARD OF COUNTY COMMISSIONERS OF
TULSA COUNTY
By—
Name
Title Chairman
17
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EX MIT 4'A"
DESCRIPTION OF IMPROVEMENTS
Reconstruction of the intersection at 76th Street North and Main in downtown Owasso,
Oklahoma.
I :11C C
DESCRIPTION OF LAND
The intersection of the 76`b St. North and Main in downtown Owasso; Oklahoma.
EXHIBIT "C"
AUTHORIZATION AND CERTIFICATE OF PROGRAM MANAGER
With a reference to the attached Advance Request in connection with the Owasso 76h
Street North and Main Improvements Project (the "Project "), I, the designated Program Manager
in respect to the Project hereby find, certify and state with respect to the attached Advance
Request, as follows:
(a) The person, firm, corporation, partnership, or otherwise, to which payment is due
has been properly entered in this form and to my knowledge constitutes an accurate
identification of the creditor; and
(b) the payment is a bona fide Cost of Construction as such term is defined in the
Agreement; and
(c) the amount to be paid is correct and accurate in accordance with the invoice
and/or statement submitted by the Contracting Party; and
(d) the obligation in the stated amount has been incurred by the Contracting Party, and
that each item thereof is a proper charge, and that payment of such obligation has not
theretofore been made: and
(e) that, to the best of my knowledge, after investigation and due inquiry, insofar as
any such obligation was incurred for work, materials, equipment or supplies, such work
was actually performed, or such materials, equipment or supplies were actually installed
in furtherance of the construction of the Project or delivered at the site of the Project for
that purpose, or delivered for storage or fabrication at a place or places approved by the
Contracting Party and same is under control of the Contracting Party, or is a progress
payment due on equipment being fabricated to order.
(f) that certain Capital Improvements Agreement dated , 2016 by and
between the Contracting Party and the Board of County Commissioners of Tulsa County,
Oklahoma relating to the Project (the "Agreement ") is in full force and effect; that to the
best of our knowledge after due inquiry and investigation, no event of default has
occurred or is continuing under the terms of the Agreement; all conditions precedent to
payment of the requisition set forth in the Agreement have been met; and payment of the
requisition is proper pursuant to the terms of such Agreement.
Date: PROGRAM MANAGER
Authorized Representative
AUTHORIZATION AND CERTIFICATE OF PROJECT MANAGER
Vdith reference to the attached Construction Advance Request the undersigned,
as the designated construction
architect, engineer or project manager for the City of Owasso, Oklahoma (the
"Contracting Party ") in connection with the Owasso 76th Street North and Main
Improvements Project (the "Project') hereby finds, certifies and states with respect to the
attached Construction Advance Request as follows:
(a) all construction of the Improvements, as defined in the Capital Improvements
Agreement dated , 2016, by and between the Contracting Party and the
Board of County Commissioners of Tulsa County, Oklahoma, relating to the Project (the
"Agreement "), has been done in accordance with the Plans (as defined in the Agreement);
and
(b) the Improvements can be completed in accordance with the Approved Budget (as
defined in the Agreement); and
(e) the persons, firms, corporations, partnerships, or otherwise, to which payment is
due has been properly entered in the attached Application and Certificate for Payment
and to my knowledge constitutes an accurate identification of the creditors; and
(d) the payment is a bona fide Cost of Construction as such term is defined in the
Agreement; and
(e) the amount to be paid is correct and accurate in accordance with the invoices
and/or statements submitted by the creditor; and
(f) the obligation in the stated amount has been incurred by the Contracting Party and
payment of such obligation has not yet heretofore been made: and
(g) to the best of my knowledge, after investieation and due inquiry, insofar as any
such obligation was incurred for work; materials, equipment or supplies, such work was
actually performed, or such materials, equipment or supplies were actually installed in
furtherance of the construction of the Project or delivered at the site of the Project for that
purpose, or delivered for storage or fabrication at a place or places approved by the
Contracting Party and same is under control of the Contracting Party, or is a progress
payment due on equipment being fabricated to order.
Dated:
By: Authorized Officer of the [Architect]
[Engineer] [Project Manager]
EX` IIBIT "E"
CONSTRUCTION ADVANCE REQUEST
TO: Board of County Commissioners of Tulsa County, Oklahoma
c/o Program Manager
FROM: City of Owasso, Oklahoma
Owasso, Oklahoma
(the Contracting Party)
Pursuant to the Capital Improvements Agreement dated , 2016 (the
"Agreement'), by and among the Board of County Commissioners of Tulsa County, Oklahoma
(the `Board "), and the City of Owasso, Oklahoma (the "Contracting Party "), the Contracting
Party hereby requests the Board to cause its Depository to disburse the amount set forth in the
attached Application and Certificate for Payment to the parties set forth therein for the account of
the Contracting Party.
The Contracting Party does hereby certify to the Board that as of the date hereof, (i) the
representations and warranties of the Contracting Party in the Agreement are hereby ratified and
confirmed; (ii) the requested disbursement is for the payment of Costs of Construction as defined
in the Agreement; (iii) each obligation described in the attached Application and Certificate for
Payment has been properly incurred and is now due and unpaid and that insofar as such
obligation was incurred for work, materials, equipment or supplies, such work was actually
performed, and such materials, equipment or supplies were actually installed or delivered to or
for the Project (as defined in the Agreement); (iv) there has not been filed with or served upon
the Contracting Party notice of any lien, right to lien or attachment upon, or claim affecting the
right to receive payment of, any of the monies payable to any of the persons, firms or
corporations named in the attached Application and Certificate for Payment, which has not been
released or will not be released simultaneously with the payment of such obligation; (v) the
Agreement is in full force and effect; (vi) no event of default has occurred or is continuing under
the terms of the Agreement; and (vii) all conditions precedent to payment of the requested
Construction Advance herein have been met and payment of such obligations is proper pursuant
to the terms of the Agreement.
Date:
APPROVED:
BOARD OF COUNTY COMMISSIONERS
OF TULSA COUNTY, OKLAHOMA
By:
Chairman
CITY OF OWASSO, OKLAHOMA
By: Authorized Officer of the Contracting Party
E)amrr "F"
NON - CONSTRUCTION ADVANCE REQUEST
TO: Board of County Commissioners of Tulsa County, Oklahoma
FROM: City of Owasso, Oklahoma
Owasso, Oklahoma
(the Contracting Party)
Pursuant to the Capital Improvements Agreement dated 2016, (the
.Agreement'), by and among the Board of County Commissioners of Tulsa County, Oklahoma
(the `Board "), and the City of Owasso, Oklahoma (the `Contracting Party "), the Contracting
Part' hereby requests the Board to cause its Depository to disburse the amount of
$ to the parties set forth below for the following purposes:
Payees
Purposes
The Contracting Party does hereby certify to the Board that, as of the date hereof, (i) the
representations and warranties of the Contracting Party in the Agreement are hereby ratified and
confirmed: (ii) the requested disbursement is for the payment of Costs of Construction as defined
in the Agreement; (iii) each obligation described above has been properly incurred; (iv) the
Agreement is in full force and effect; (v) no event of default has occurred or is continuing under
the terms of the Agreement; and (vi) all conditions precedent to the payment of the requested
Non - Construction Advance herein have been met and payment of such obligations is proper
pursuant to the terms of the Agreement.
Date:
APPROVED:
BOARD OF COUNTY COMMISSIONERS
OF TULSA COUNTY, OKLAHOMA
By: Authorized Officer of the Contracting Party
n—Tity Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Bronce L. Stephenson, MPA
Director of Community Development
SUBJECT: GO Plan
DATE: June 3, 2016
BACKGROUND:
The City of Owasso has worked with the Indian Nation Council of Governments (INCOG) for the
last few years to assist with the development of a regional bicycle, trails and public
transportation plan called the GO Plan. The GO Plan offers solutions for the needs that each
community has and is a document that offers the various communities a guide for how to
achieve these non - vehicular transportation goals. Similar to the Land Use Master Plan or the
Transportation Master Plan, this document can be used as a guiding policy document.
James Wagner, Transportation Programs Coordinator for INCOG, will present the GO Plan to the
Council. After this presentation, staff will bring this item to the June 14th worksession for discussion
and the June 21st meeting for adoption of the GO Plan by Resolution.
Due to the size of the document, staff requests that the Council visit the website
(tuisatrc.orq /goolan /) to review the policy documents.
T Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Linda Jones, Finance Director
SUBJECT: FY 2016 -17 Budget Public Hearing
DATE: June 3, 2016
BACKGROUND:
The proposed FY 2016 -17 budget was initially presented to the Council on May 10, 2016. Copies
of the proposed budget have been available for public viewing on the city's website, at various
city facilities, and at the Owasso Library. It was further discussed by Council at the May 17, 2016,
meeting, and the audio recording of the meeting has been posted to the City's website.
The Municipal Budget Act establishes definitions and other requirements for budgetary
accounting. Among the requirements is a public hearing by the governing body on the
proposed budget. The hearing is required to be conducted no later than fifteen days before
the end of the fiscal year. Notice of the hearing with the proposed Budget Summary must be
published five days before the hearing. The attached notice was published in the Owasso
Reporter on Wednesday, June 1, 2016.
The public hearing provides an opportunity for comments or questions about the proposed
budget from the public and the City Council. The Council will have another opportunity to
discuss the proposed budget during the June 14, 2016, Work Session. A resolution approving the
FY 2016 -17 budget will be on the June 21, 2016, agenda.
ATTACHMENT:
Notice of Public Hearing
Notice of Public Hearing
Owasso City Council will hold a public hearing on the proposed FY 2017 budget during the City Councit meeting at 6:30 on June 7, 2016
in the
Council Chambers at Old Central, 109 N. Birch. The proposed budget is available for inspection at City Hall, the Owasso Library
and
www.cityofowasso.com
City of Owasso - Proposed Budget
Summary
Fiscal Year 2016 -2017
Revenue by Fund
is Source
Expenditure by Fund & Depadmeni
General Fund --
General Fund -
Taxes
27,402,050
Municipal Court
269,770
Licenses & Permits
255,700
Managerial
900,619
Intergovernmental
756,900
Finance
701,443
Charges & Fees
689.165
Human Resources
481,062
Fines & Forfeitures
695.750
General Government
448,000
Other
97.350
Information Technology
910,132
Interfund Transfers In
15.725,000
Support Services
481,319
Haif -Penny Sales Tax Fund --
Community Development
730.166
Taxes
4.172,500
Police Services
5,291,345
Other
8.972
Police Communications
943,108
Ambulance Service Fund --
Animal Control
192.967
Charges & Fees
1,547,575
Fire Services
4,854,313
Other
3.388
Emergency Preparedness
97,211
Ambulance Capital Fund --
Engineering
727,674
Charges & Fees
278,400
Streets
929,515
Other
600
Stormwater
638,065
E -911 Fund --
Cemetery
150,241
Charges & Fees
202,300
Parks
740.972
Other
500
Recreation and Culture
254,590
Cemetery Care Fund --
Community Center
289,336
Charges & Fees
800
Historical Museum
32,036
Other
14
Economic Development
137,998
Emergency Siren Fund --
Half-Penny Sales Tax Fund- -
Licenses & Permits
5,000
Police Services
1,423,274
Other
50
Fire Services
1.159.135
Juvenile Court Fund --
Streets
1,361,568
Fines & Forfeitures
9.900
Ambulance Service Fund --
1,715,384
Other
80
Ambulance Capital Fund-
170,000
Hotel Tax Fund-
E -911 Fund-
231,302
Taxes
408,333
Cemetery Care Fund-
-
Other
1,900
Emergency Siren Fund --
30,000
Stormwater Management Fund --
Juvenile Court Fund --
10,000
Charges & Fees
830,901
Hotel Tax Fund -
Other
2,500
Economic Development
69,250
vision lax Fund-
Strong Neighborhood
166.383
Taxes
1,514,618
Stormwaler Management Fund-
556,436
Other
1,200
Vision Tax Fund-
1,515,818
Interfund Transfers In
-
Park Development Fund
100.000
Park Development Fund --
Capital Improvements Grants Fund-
168,736
Licenses & Permits
80,000
Capital Improvements Fund --
6,679,322
Other
750
City Garage Fund-
524.070
Capital Improvement Grants Fund—
Self- Insurance Fund -
Intergovernmental
168.736
Workers' Camp
531,000
Capital Improvements Fund --
Gen Prop Liab
340,000
Interfund Transfers In
6,304,378
Healthcare
5.190,000
City Garage Fund --
Sinking Fund --
101,352
Charges & Fees
553,552
Subtotal Expenditures
42.244,911
Self - Insurance Fund- -
Charges & Fees
6,259,486
Interfund Transfers Out- -
Other
3,547
General Fund Transfer to OPWA
25,035,000
Interfund Transfers In
101,352
General Fund Transfer to OPGA
450,000
Sinking Fund --
Hall -Penny trousier to GPWA
169,967
Taxes
101,352
Stormwater Transfer to OPWA
254.080
Total Revenues
$ 68.184.599
Total Expenditures and Transfers % 68.153.958
T Wo'. Limifs.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: Right of Way Acquisition for the Garnett Road Improvements from East 96th Street
North to East 1061h Street North
DATE: June 3, 2016
BACKGROUND:
City staff is currently involved in the acquisition of rights of way and easements for the Garnett
Road Improvements from East 96th Street North to East 106th Street North. As a part of those
acquisitions, negotiations for the purchase of land from Michael and Karen Giles, for 16,124.8
square feet of right of way, have been successfully completed.
DESCRIPTION /PURCHASE PRICE:
Michael and Karen Giles - The appraised value of the right of way is $4.00 per square foot, for a
purchase price of $64,499. Compensation for damages and permanent easement in the
amount of $3,451 was included in addition to the right of way cost, for a total offer of $67,950.
(See Attachment.)
Funding for this purchase is available from the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval to purchase right of way, easement and compensation for
damages in the amount of $67,950 to Michael and Karen Giles, and authorization for payment.
ATTACHMENTS:
Signed Agreement - Michael and Karen Giles
Site Map
April 10, 2016
MICHAEL W, AND KAREN M. GILES
6125 E 490 RD
CLAREMORE OK 74019
RE: City of Owasso Road Widening Project
Job No. 30742(04)
North Garnett Road - Parcel 18
Dear Mr. & Mrs. Giles:
Terra Acquisition Services is working under Contract with City of Owasso to acquire the
right of way and easements for improving the roadway and drainage in the area.
The.appraisal and review have been completed on your tract and a copy of the review
appraisal is enclosed. I also enclosed the copy of the documents that will be needed,
I have included an offer letter from the City of Owasso. This offer letter is based on the
appraisal for a total of 67 950.00. The temporary easements needed are for the tie -it to
the new driveway approaches to be constructed with project. The temporary easements are
not filed of record and state that they are only for a limited time. Additionally the City will
need a partial release from your lender so I will need to obtain contact information. We
will deal with obtaining the partial release.
If this offer meets with your approval, I would request that you acknowledge with your
signature below. I will need to obtain this signed letter and the enclosed W -9 so the check
can be processed. It will take about three weeks in order to obtain the check.
If you have any questions please feel free to contact me at the number listed above to
discuss this project.
Sincerely,
VxA z_
Mike R. Craddock
Terra Acquisition Services
Cc Roger Stevens, Public Works Director
Agreed to:
/,I1 =d,�... 'G+ --/`�_,_12 +.-' 3_-/'7-/6
MICHAEL W. GILES Date
KAREN M. GILES Date
mikee a,frrst- commercial com ^ 918.605.1436 • 8301 East 74' Place, Tulsa, OK 74133
Land 4quisition - Garnett Road Widening Project
wrn�
Michael and
1" = 752 ft 05/31 /2016
Karen Giles
This map represents a visual display of related geographic information. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy.
please contact Owasso Public staff forthe most up-to -date information.
O—T City Wit lout Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Tim Doyle
Public Works - General Services Superintendent
SUBJECT: Purchase of Streets Division Vehicle
DATE: June 3, 2016
BACKGROUND:
The Streets division budget contains funding for the procurement of a bucket truck. This vehicle
will be utilized for traffic signal and street luminaire maintenance. Staff also foresees use in
parking lot lighting maintenance and other miscellaneous tasks requiring man -lift capabilities.
With this vehicle staff will be able to perform many of the basic traffic signal maintenance
functions such as bulb replacement, signal head repairs, camera lens cleaning and most arm
sign maintenance. This will reduce the cost of contract services for traffic signal maintenance.
SOLICITATION OF BIDS:
City staff prepared a bid specification and a notice to bidders was published in the Tulsa World
on Friday, April 22, 2016, and Friday, April 29, 2016, to solicit bids for the bucket truck. In addition,
three vendors were also notified of the bid opportunity. The bid opening occurred on May 12,
2016 with three vendors submitting bids. A summary of the bids is included. (See Attachment Bid
Tabulation.)
BID ANALYSIS:
City staff completed their bid evaluation and determined that only one bidder fully met all of
the bid specification requirements.
The lowest bid from Equipment Technology, LLC, took exception to the two -man, 600 pound
bucket specification. They bid a one -man, 350 pound bucket. Staff believes that this will be
insufficient for some applications.
The second lowest bid from Caseco Truck and Body, LLC, took exception to the specification of
an emergency controlled descent valve for the upper boom. They bid an emergency stop. Staff
believes that providing a controlled descent is an essential safety feature during emergency
one -man operations. Staff has also experienced mixed service results from Caseco in the past.
The Altec Industries, Inc. bid, fully met all of the bid specification requirements. Altec Industries is
the world's leading manufacturer of aerial devices, thus providing a very proven commodity.
The Altec bid also included an 84" cab to axle chassis, which provides an additional 24" of
compartment space on each side of the vehicle. Also included as a standard feature are
outriggers, which will supply an additional level of stability to the vehicle. The Altec aerial lift
working height is 4' higher that the other bidders units. Staff believes the Altec Industries, Inc. bid
to be the best, competent, qualified, responsible bidder. In addition, staff determined that the
base vehicle and all of the alternate options are within the approved budget.
PROPOSED ACTION:
Staff proposes to purchase a 2017 Dodge 19,500# crew cab chassis with an Altec utility body
and AT41 P aerial device. Options will include: extended engine warranty, power windows and
locks, rearview camera system, winch, hydraulic tool circuit, isolation boom, remote control work
lights, electric inverter, LED compartment lighting, LED traffic advisor, and a safety harness and
lanyard. The purchase of a second remote controlled LED work light (alternate bid #9) is
recommended for an additional cost of $495.00. Including the second remote, the total cost for
the vehicle is $143,039.00.
FUNDING:
The Public Works, FY2016 Streets Division Budget includes $150,000.00 for the procurement of a
bucket truck.
RECOMMENDATION:
Staff recommends City Council approval to purchase one (1), 2017 Dodge 19,500 #, crew cab
chassis with utility service body and AT41 P aerial lift device in the amount of $143,039.00 from
Altec Industries Inc. of Birmingham, Alabama.
ATTACHMENTS:
A. Bid tabulation
B. Altec Industries, Inc. Bid Document
ATTACHMENT A
CITY OF OWASSO
PUBLIC WORKS - STREETS DIVISION
1112017 GVW 19,500# TRUCK CHASSIS wAi SERVICE BODY & AERIAL DEVICE
Verde,
Base Bitl
Ana,rite#1
Alle.ale 42
Altcvnale#3
Altenmte#4
Altemale#5
Allemate#e
Allemete #]
Alienate #8
Allernale#9
Alternate #10
Alternate #N
o#13
Fiber LOwer
TOTAL
POwerPkq
Ca.era5st.
EAWarrant
CNG
Duai Batteries
Winch
Tool CiKUiI
Iso BOO.
LEOWedi Lihl
Inverter
C.Ti Lights
s,ten.
Soo.lnsetl
Alter Industries, Inc.
5128,54500
5890.00
$750.00
$2,940.00
No Bid
Jose In Rose
S3.699.00
Incl. In Base
5936.00
$495.00
52,280.00
$908.00
$396.00
$142,544.00
12,00016
$815 bebw ml.
Caseco Truck Body, LLC.
$122.515.00
Incur. In Base
$550.00
$2.895.00No
Bid
Intl, In Base
53,200.00
565000
51,825.00
$76000
$146500
$1,520.00
31500
M
5136,54500
$800 No doer sw
Equipment Technology, LLC.
$97,198.67
$825.00
$629.11
$5.155-00
54,031.00
$183.13
$2,61309
$1,79607
No Bid
$550.9]
$2,88].]9
5921.93
34].9]
$1481.98
$119,7237
Bid Opening: May 12,2016 10:00 a.m.
ATTACHMENT B
BID PROPOSAL - SUBMITTAL PAGE
ONE (D NEW 2017
GVW 19,500# Truck Chassis 'w/Utility Service Body & Aerial Device
BASE BID AS SPECIFIED 05.00 ' 0 0
ALTERNATE BID #1 AS SPECIFIED
ALTERNATE BID 92 AS SPECIFIED
ALTERNATE BID #3 AS SPECIFIED
ALTERNATE BID #4 AS SPECIFIED
ALTERNATE BID #S AS SPECIFIED
ALTERNATE BID #G AS SPECIFIED
ALTERNATE BID 47 AS SPECIFIED
ALTERNATE BID #S AS SPECIFIED
ALTERNATE BID #9 AS SPECIFIED
ALTERNATE BID #10 AS SPECIFIED
ALTERNATE BID #11 AS SPECIFIED
ALTERNATE BID 412 AS SPECIFIED
ALTERNATE BID #13 AS SPECIFIED
TIME OF DELIVERY: an .2C calendar days from date of award.
I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the
Bid Proposal - Submittal Pages.
Signature
Title
Company
I51155b C 1101 (ktl�
Address t
- tn),ot)Y W) a157�
COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID.
THIS PAGE INTENTIONALLY LEA EI T BLANK
ALTERNATES TO BASE BID:
1) POWER ELECTRIC WINDOWS AND LOCKS $ �t�(U e
—�
2) REARVIEW CAMERA SYSTEM: $
Provide Spec Sheet.
'YY .
3) ENGINE WARRANTY UPGRADE: 100 )< N 1eS $ 2 L40
a) Extended Warranty Coverage to five years. loo CIeiiva-
Provide Nrm•ranty Details.
4) ENGINE UPGRADE:
a) CNO Engine
Provide Spec Sheet & Wcn rarxiy Details.
5) DUAL BATTERIES:
a) 12V, Maintenance free, to operate accessories and inverter $ 1nL LV[e"
6) WINCH: 12 V, 110
a) 8000 lb., I2v dc, electric, self-recovery winch w/ hand controls and brush kuard, 80 ft. of
5/16" wire rope, mounted on font bumper
7) HYDRAULIC TOOL CIRCUIT: i
,S IrelniC�e<:4 $ I%�.;J. �IcxrJ ho {at-tt7s�
a) Provided at the end ofthe bucket boom and at the rear of the truck. Quick disconnect
couplings at boom tip
8) ISOLATION OF BOOM: Atkcc
7.�o- t3cx�rri $ 1 ao -
a) A filament wound, rectangular fiberglass structure, bolted and glued to the end of a
shortened steel lower boom, providing an isolation gap with a retracted upper boom. Must
comply with OSIIA's minimum approach distance for Category C units.
9) LED WORK LIGHT: $ L4q J" Or 16
a) Stryker LED 30004 — white (or equal), permanent mounted / remote control work light,
mounted on tophear of service body. Provide Spec Sheet (if equal quoted).
Price quoted as each with the City of Owasso selecting to replace one or two standard
work lights listed in the specification.
r�
t, ca
10) ELECTRIC INVERTER: $ 2-1 Z00 irY.ikkl�M
a) 2400 watt/120 v with appropriate sized battery, Inverter mormted on shelf of rear most
curb side compartment in the upper most portion, 120 VAC, weatherproof duplex outlet,
flush mounted in rear upper section of same compartment. Lighted switch installed in cab
to turn inverter on and off and to indicate when inverter is energized. Unit to operate off
second battery if supplied in chassis
11) LED COMPARTMENT LIGHTING $ 91�,f 60
a) LED lighting in each compartment, separately wired to power source w/ master switch
cab using dash mounted factory switch panel, Lights shall turn on when door is opened and
turn off when door is closed. 421, eti
12) LED ARROWSTICK TRAFFIC ADVISOR $ 1 —7 Q
a) LED arrow stick traffic advisor, single, mounted below the tailgate w/ cab controls. A steel
treadplate structure is to be mounted above the arrow stick to protect it
13) ADDITIONAL SAFETY FARNESS AND LANYARD
a) Safety harness and hinyard, Must meet all DOT, OSHA and ANSI current standards. DBI
Sala 41111580 (or equal), Delta Vest - hi -vis type 2 reflective orange work vest harness w/
back D ring and D13I Sala 41244306 (or equal, must meet ANSI Z359), Shockwave2, 611,
shock absorbing lanyard. Provide detailed specifications if equals are selected
The Cify Wif lout Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of 2015 -2016 Bridge Cleaning Project and Authorization for Final
Payment
DATE: June 3, 2016
BACKGROUND:
Included in the FY 2015 -2016 Budget, the Stormwater Fund allowed for the expenditure of funds
to perform maintenance on bridges; specifically for siltation removal and erosion issues. These
maintenance issues were identified as part of an Oklahoma Department of Transportation
(ODOT) Bridge Inspection Program performed in 2013.
In January 2016, City Council approved a construction contract with Barnes Construction
Solutions in the amount of $92,438.75 to perform siltation removal and address erosion issues.
During the project no contingency funds were utilized, thereby reducing the amount of the
contract to $87,438.75. Seven bridges were cleaned as part of this project.
In May 2016, Barnes Construction completed all necessary work identified within the construction
contract and Public Works staff has inspected the cleaning project and is in agreement.
FUNDING:
Funding for this project is included in the FY 2016 Stormwater Fund.
RECOMMENDATION:
Staff recommends acceptance of the contract work and authorization for final payment to
Barnes Construction Solutions, Inc. in the amount of $87,438.75.
ATTACHMENTS:
Location Map
Final Pay Application
EXHIBIT "A"
FY 2015 -2016 BRIDGE CLEANING PROJECT - CITY OF OWASSO
PAY ESTIMATE NO. Final
PERIOD:
CONTRACTOR
BID AMOUNT OF ORIGINAL CONTRACT:
CONTRACT ADJUSTMENTS:
ADJUSTED BID AMOUNT:
TOTAL COMPLETE WORK:
MATERIALS STORED (per attached tabulation):
LESS 10 %RETAINAGE:
TOTAL EARNED LESS 100/, _ TAINAGE:
PERCENTAGE OF PROJECT COMPLETION: 100%
LESS PREVIOUS PAYMENTS:
AMOUNT DUE THIS ESTIMATE:
$92,438.75
$92,438.75
$87,438.75
$0
$87,438.75
$0
$87,438.75
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Payment
Estimate has been completed in accordance with contract documents, that all amounts have been paid by the Contractor for Work which previous
Payment Estimates were issued and payments received from the Owner, and that current payment shown herein is nmvdue.
CONTRACTORNAME: '&yneS t: ,S AAC-F7oh 561t.�6nf
BY:
Project Manager
State of QL41'tPlnnLt
County of: '+
Subscribed & sworn to before me, this 116ay ofAJ" .20II(L
Reconunended for Payment b'.
City of Oihasso
Approved for Payment by:
City of Owasso
Date:_ q WJJ _
(Ao �t.v
Notary Public
My Commission Expires: m f 1 t_7_01 e
Date v
Date
1115 00300 -Page 7 of 13
ni Q� rn CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on -site observations and the date
comprising the above application, the Contractor certifies to the Owner
that to the best of the Contractor knowledge, information
and belief, tile. Work has progressed as indicated, the quality of the Work is in accordance with
the Contract Documents, and the Contractor is entitled to payment of the amount certified.
AMOUNT CERTIFIED $ 87 438.75
(Attach explanation if amount certified differs from the amount applied for.)
Barnes Construction Solutions, Inc.
By: _ JLY_ aO • Date: 6ho' w
This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor
named herein. Issuance, payment and acceptance of payment is without prejudice to any rights
of the Owner or Contractor tinder this Contract.
1115 00300 - Page 8 of 13
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA )
COUNTY OF'j"U �5a )SS )
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first duly sworn, on oath says that this (Invoice, Claim or Contact) is true and correct,
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests fiirnished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain payment or the award of this contract.
'!t1.--_�� �Livn r�Cflo.. J`�o�t�ilav+.F
Contractor
Subscribed and sworn to before me this 1%1�' day of MALI 2zlb .
Notary Public
Commission # KMu? —I 3
My Commission Expires: S 11+4pr ¢, _
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
Notary Public
Commission A
My Commission Expires:
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
1115 00300 -Page 10 of 13
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 05114/16
Department Payroll Expenses Total Expenses
Municipal Court
5,577.30
7,285.30
Managerial
21,446.92
30,414.46
Finance
15,629.43
24,010.06
Human Resources
8,279.81
13,668.94
Community Development
15,830.47
25,121.66
Engineering
15,983.04
24,195.35
Information Systems
13,828.82
21,069.28
Support Services
8,225.86
12,429.77
Cemetery
1,390.26
2,050.31
Police Grant Overtime
3,839.96
3,890.92
Central Dispatch
19,622.22
33,753.09
Animal Control
3,434.00
5,204.33
Emergency Preparedness
1,757.93
2,512.13
Stormwater /ROW Maint.
6,295.26
9,401.66
Park Maintenance
8,196.54
12,417.56
Culture /Recreation
4,995.88
8,179.42
Community- Senior Center
3,717.69
6,412.99
Historical Museum
654.40
734.75
Economic Development
3,367.09
4,405.50
General Fund Total
162,072.88
247,157.48
Garage Fund Total 4,687.61 7,709.57
Ambulance Fund Total 553.85 621.86
Fire Fund 37 Total 146,150.87 224,676.88
Police Fund 38 Total 133,400.68 207,205.32
Streets Fund 39 Total 10,350.84 17,013.43
Stormwater Fund 27 Total
Worker's Compensation Total 8,931.52 10,636.48
Strong Neighborhoods Total 3,738.24 5,474.02
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 05/28116
Department Payroll Expenses Total Expenses
Municipal Court
4,772.56
7,159.62
Managerial
21,356.92
30,317.56
Finance
15,916.57
24,323.11
Human Resources
8,321.06
13,709.86
Community Development
15,830.46
25,103.24
Engineering
15,965.04
24,167.11
Information Systems
13,646.59
20,844.80
Support Services
8,233.77
12,434.67
Cemetery
1,141.60
1,761.93
Police Grant Overtime
2,607.66
2,643.15
Central Dispatch
25,912.89
40,556.22
Animal Control
3,394.00
5,160.87
Emergency Preparedness
1,737.93
2,473.22
Stormwater /ROW Maint.
7,860.37
11,131.54
Park Maintenance
8,212.48
12,438.24
Culture /Recreation
4,945.72
8,123.99
Community- Senior Center
3,383.57
4,972.85
Historical Museum
654.40
734.75
Economic Development
3,317.09
4,351.68
General Fund Total
167,210.68
252,408.41
Garage Fund Total 4,687.59 7,699.16
Ambulance Fund Total 553.85 621.86
Fire Fund 37 Total 142,791.30 220,663.39
Police Fund 38 Total 204,213.12 279,772.61
Streets Fund 39 Total 10,318.55 16,978.25
Stormwater Fund 27 Total
Worker's Compensation Total 11,368.89 13,525.84
Strong Neighborhoods Total 3,747.39 5,485.46
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF6/2116
VENDOR
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
STOP LOSS FEES
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL DEPT TOTAL
VSP ADMIN FEES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
38,738.01
29,874.34
50,666.39
41,200.96
13,023.70
47,101.05
220,604.45
5,871.00
4,103.03
9,974.03
1,022.67
1,022.67
231,601.15
0 K t A H 0 hi A
DERAUMENI 01 FNVIRONMWId10UAN1Y
Executive Directtor or
SCOTT A. THO OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
April 7, 2016
Mr. Roger Stevens, Director of Public Works
City of Owasso
301 West 2nd Avenue
Owasso, Oklahoma 74055
Re: Permit No. WL000072160211
City of Owasso Water Line Loop
Facility No, 3002718
Dear Mr. Stevens:
MARY FALLIN
Governor
Enclosed is Permit No. WL000072160211 for the construction of 1,800 linear feet of eight (8) inch PVC
potable water line and all appurtenances to serve the City of Owasso, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on April 07, 2016. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files,
Respectfully,
VV3
Qusay R. Kabariti, P.E.
Construction Permit Section
Water Quality Division
QRK/RC
Enclosure
c: Rick Austin, Regional Manager, DEQ
REGIONAL OFFICE AT TULSA
H. Dwayne Henderson, P.E., City of Owasso
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
printed on loaded P.Pe, tirlh soy ink
Qvn
0 K t A H 0 M A
OE]ARTIMI Of ENVIROMe(IIIA1 WAIIIY
SCOTT A.THOtor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY MARY Governr
Executive Director Governor
PERMIT No. WL000072160211
WATER LINES
FACILITY No. 3002718
PERMIT TO CONSTRUCT
April 7, 2016
Pursuant to O.S, 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 1,800
linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the City of Owasso,
located in Section 7, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved
April 7, 2016.
By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with
the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws,
Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the
requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) This water line provides adequate fire flow in accordance with the 2009 International Fire Code
through the approved hydraulic analysis. The fire flow provided is 1,000 gpm.
2) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
2) That construction of all phases of the project will be started within one year of the date of
approval or the phases not under construction will be resubmitted for approval as a new project.
3) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
4) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
5) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with Public Water Supply Construction Standards [OAC
252:626- 19 -21.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
printed on recycled paper with soy ink
0
h
O K L A H O M A
oEPnuRann m EUVROWIEVIA! QUA TY MARY FALLIN
SCOTT A. THOMr OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
Executive Director Governor
PERMIT No. WL000072160211
WATER LINES
FACILITY No. 3002718
PERMIT TO CONSTRUCT
6) That before placing this facility into service, at least two samples of the water, taken on different
days, shall be tested for bacteria to show that it is safe for drinking purposes.
7) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the
construction of this project.
8) That the recipient of the permit is responsible for the continued operation and maintenance of
these facilities in accordance with rules and regulations adopted by the Environmental Quality
Board, and that this Department will be notified in writing of any sale or transfer of ownership of
these facilities.
9) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
10) That the permittee is required to inform the developer /builder that a DEQ Storm Water
Construction Permit is required for a construction site that will disturb one (1) acre or more in
accordance with OPDES, 27A O.S. Section 2 -6 -201 et seq. For information or a copy of the
GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION
ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on
preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality
Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100.
11) That any notations or changes recorded on the official set of plans and specifications in the
Oklahoma Department of Environmental Quality files shall be part of the plans as approved.
12) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and
absorption fields, or other sewage treatment and disposal systems.
13) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the
National Sanitation Foundation and meet the appropriate commercial standards.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
printed on recycled paper with soy ink
den e>
�v
0 K I. A H 0 M A
SCOTT tive
pRAR4kNi or ENwFONMENTAt ausplt MARY EALLIN
Execu e DirodTHOMPSON or OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
Governor
PERMIT No. WL000072160211
MATER LINES
FACILITY No. 3002718
PERMIT TO CONSTRUCT
14) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in
Public Water Supply Construction Standards OAC 252:626- 19- 2(h)(1) and OAC 252:626-19 -
2(h)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall
be pressure tested to the highest pressure obtainable under the most severe head conditions of
the collection system prior to backfilling.
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will
constitute acceptance of the permit and all conditions and provisions.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA QTY, OKLAHOMA 73101 -1677
prinlp on recycled paper with soy Ink
OD
C.