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HomeMy WebLinkAbout1980.02.25_OPWA Minutes_SpecialOn Monday, February 25, 1980, the Owasso Public Works Authority met in a Special Session, in Council Chambers at City Hall, for the purpose of approving and accepting fiscal 1978-1979 audit, per the Notice of Public Meeting and Agenda, posted on City Hall Bulletin Board at 11:30 AM on February 20, 1980, and by refer- ence made a part hereof. This Special Meeting wad. called by Chairman Spencer at the February 19, 1980 regular meeting. Present: Boyd Spencer, Chairman ® Robbie Fickle, Vice Chairman Don Thompson, Trustee Al Lambert, Trustee Kenneth Thompson, City Manager Wauhilleau Webb, Recording Secretary Absent: Harold Charney, City Attorney The meeting was called to order at 7:25 PM with Chairman Spencer presiding. Mr. Jay commented to the Trustees that there is a potential_ prob- lem in the Water Department as the system is now. He said quite frankly someone could walk off with the whole thing. He said it can be corrected and control will come with the computer. He said in the meantime we can add up all the accounts to have a control. Mr. Jay said we also need to establish an inventory control on major items. He said he would really like to see us have a strong encumbrance system to know what we have outstanding. He said this could not be accomplished until the purchasing area is tightened up. Mr. Spencer asked Mr. Jay how he felt about us running after items every few days for the garage. Mr. Jay said we could work up a service fund that would accomplish two things: 1) it would require us to project quantity needs and 2) it would require us to show where the items were used. Motion was made by Don Thompson, seconded by Al Lambert, to ap- prove and accept Lowrey and Jay 1978-1979 audit for the Owasso Public Works Authority, and by reference made a part hereof. Ayes - Messrs. Spencer, Thompson, Lambert, Mrs. Fickle AVW Nays - None Motion carried. Motion was made by Don Thompson, seconded by Robbie Fickle, to accept auditors recommendations for improvements in accounting system, to be initiated by staff. Owasso Public Works Authority February 25, 1980 Page Two Ayes - Messrs. Spencer, Thompson, Lambert, Mrs. Fickle Nays - None Motion carried. Chair adjourned Owasso Public Works Authority at 8:04 PM. j- CH.AI N RECORDING SECRETARY