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HomeMy WebLinkAbout1981.07.21_OPWA MinutesOn Tuesday, July 21, 1981, the Owasso Public Works Authority met in regular ses- sion in the Council Chambers at City Hall, per the Notice of Public Meeting and Agenda posted on City Hall bulletin board at 4:15 PM on July 17, 1981, and by reference is made a part hereof. ITEM 1 - CALL TO ORDER. The meeting was called to order at 8:35 PM with Chairman Spencer presiding. 10 ITEM 2 - ROLL CALL. Present: Boyd Spencer, Chairman Dennis Burke, Vice Chairman Al Lambert, Trustee Steven Clark, Trustee Phyllis Gross, Trustee Harold Charney, City Attorney Kenneth Thompson, City Manager Wauhilleau Webb, Recording Secretary Absent: None ITEM 3 - APPROVE MINUTES OF JULY 7, 1981 REGULAR MEETING. Motion was made by Al Lambert, seconded by Dennis Burke, to approve Minutes of July 7, 1981 regular meeting, and by reference made a part hereof. Ayes - Messrs. Spencer, Lambert, Burke, Clark and Mrs. Gross Nays - None Motion carried. ITEM 4 - REVIEW BIDS FOR A NEW RESIDENTIAL REFUSE TRUCK. Bids were received on four units and Mr. Thompson commented we need a first -line unit and use our present unit as a backup. The problem of being locked in with Load -All was discussed. Mr. Talley with B.F.I. was present and said they could assist us when our trucks are down. Motion was made by Dennis Burke, seconded by Phyllis Gross, to not make a de- cision on letting the bid for a new residential refuse truck and instruct the City Manager to attend the refuse show in Salt Lake City and report back to the Board on September 15th the alternatives we may have after seeing different equipment demonstrated. Ayes - Messrs. Spencer, Lambert, Burke, Clark and Mrs. Gross Nays - None Motion carried. ITEM 5 - REVIEW BIDS FOR A USED COMMERCIAL REFUSE TRUCK Motion was made by Steve Clark, seconded by Phyllis Gross, to pass the bids we have to Mr. Williams and Mr. Thompson to make a final choice for one vehicle, contingent upon Board's approval. Owasso Public Works Authority Page Two July 21, 1981 Ayes - Mrs. Gross and Dr. Clark Nays - Messrs. Lambert and Spencer Abstain - Mr. Burke Motion did not carry. Motion was made by Boyd Spencer to explore the cost of the sleeves on our con- tainers and discuss it at the September 15 meeting and have Mr. Thompson get in touch with Mr. Talley of B.F.I. for when we need another truck, to use at that time only, until we get back in operation. Motion died for the lack of a second. Motion was made by Dennis Burke, seconded by Phyllis Gross, to approve bid for the unit from Johnson, Inc. from Tucson, F.O.B. Owasso, in the amount of $27,000.00, and by reference made a part hereof. Ayes - Messrs. Burke and Clark and Mrs. Gross Nays - Messrs. Lambert and Spencer Motion carried. ITEM 6 - REVIEW PROPOSALS FOR ENGINEERING SERVICES TO PREPARE THE APPLICATION AND PERFORM THE ENGINEERING WORK FOR STEP I OF SEWER FACILITY PLANNING. Proposals were given to the Board from Wilson & Company, Young and Associates and Mansur-Daubert-Williams. There was some discussion if a fourth proposal should be accepted. Motion was made by Phyllis Gross, seconded by Steve Clark, to accept only the three proposals aforementioned, with the City Manager's recommendation. Ayes - Messrs. Spencer, Lambert, Burke, Clark and Mrs. Gross Nays - None Motion carried. Board allowed fifteen minutes to each engineering firm for their presentation. Al Young and Associates: Mr. Young said the Board needs to pass several reso- lutions tonight to get the application submitted in time, that being selecting an engineer to do the application and authorizing a representative to sign all necessary papers. Mr. Young said he was reared in Oklahoma and attended OSU. He was in business in Miami before coming to Tulsa and has been here for four years with 26 employees. He said 100% of their work is for cities, counties, state and federal agencies. He said he would like to do the job and can do it effectively and competitively. Owasso Public Works Authority Page Three July 21, 1981 Cline Mansur: Mr. Mansur said he has performed this Step I service for Vian, Claremore, Spavinaw, Inola, Commerce and Tulsa. He said he didn't feel anyone could give a good figure for doing the work as no one yet knows what the work will be and that the engineer should not be selected on the dollar figure alone. Wilson & Company: This is a fifty year old firm with 250 people and five offices. He said Step One could be done in a five month period and can start on the work immediately and make the application deadline. He strongly recom- mended all engineers' references be checked. Mr. Thompson's comments were Mansur has the advantage of knowing the community but he got negative comments from Claremore; Al Young is local with less exper- ience and less experienced personnel; Wilson & Company's strongest point is their qualified people in their firm but they are not local but in mass they have done more work in this field than the other firms. Mr. Thompson said stacking them up Wilson & Company would come up the strongest then Mansur and then Al Young. Motion was made by Al Lambert, seconded by Phyllis Gross, directing City Manager to contract with Mansur-Daubert-Williams to make application for Step I Sewer Facility Planning. Ayes - Messrs. Lambert, Burke, Clark and Mrs. Gross Nays - None Abstain - Mr. Spencer Mr. Spencer said he abstained as he was accussed of pulling for Al Young. ITEM 7 - PRESENTATION OF FINAL WATER SYSTEM ANALYSIS REPORT FROM AL YOUNG AND AggnrTATF9_ Mr. Young said their study was based upon our jurisdictional service area. Mr. James May made a presentation on their recommendation. Mr. May said he looked at the system on what we have now and where we plan to go in the future as far as population changes. The existing system will not handle future growth as it is now. He said an immediate change that needs to be made is coming off the new Tulsa 24" waterline main and going on the West side of Main up to 86th and tying into that line and should also go up to the next section line and go across to tie into a 12" line and needs 1,000 feet of 12" line to complete the loop around the City. The existing water tank virtually serves no purpose, it is not high enough, it is at the wrong elevation, and the only purpose it might serve is as water storage for the pump station. It is not big enough for fire protection or for pressure stabilization. He recommended three possible site locations for a new water tower. Site 1 is where the proposed Highway 169 and 96th join with elevation of 718, Site 2 is on existing Highwat 169 by the dairyfarm with an elevation of 702 and Site 3 is about 1200 feet below 116th Street North and Highway 169 with an elevation of Owasso Public Works Authority Page Four July 21, 1981 716. He said his choice was Site 2 as it provides better overall protection at a lower cost. He said the tank size should be one and a half million gallons. Another recommendation was that on Ranch Creek to the West of town we should require sewer jurisdiction and water surface jurisdiction all the way to our drainage boundary. ITEM 8 - APPROVE WATER PURCHASE CONTRACT WITH CITY OF TULSA FOR THE PERIOD OF JULY 1, 1981 TO JUNE 30. 1982. Motion was made by Boyd Spencer, seconded by Al Lambert, to approve water pur- chase contract with City of Tulsa for period of July 1, 1981 through June 30, 1982, and by reference is made a part hereof. Ayes - Messrs. Spencer, Lambert, Burke, Clark and Mrs. Gross Nays - None Motion carried. ITEM 9 - FINANCIAL REPORTS FOR JUNE 1981. Chairman asked that the minutes reflect receipt of June 1981 financial state- ments and by reference are made a part hereof. ITEM 10 - APPROVE WARRANTS FOR PAYMENT. Bob Fugate explained the lack of a warrant list is due to the computer being down. ITEM 11 - NEW BUSINESS. Being no new business before the Owasso Public Works Authority, Chair adjourned at 10:45 PM. I-".- A� - Boyd It. Spencer, Chairman c Wauhilleau Webb, Recording Secretary