HomeMy WebLinkAbout2016.06.14_Worksession AgendaThis meeting is a worksession for Council /Trustee discussion only.
There is no opportunity for public comments at worksession
PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL, OPWA & OPGA
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055
Regular Meeting
Tuesday, June 14, 2016 - 6:00 pm
1. Cali to Order
Mayor /Chair Lyndell Dunn
2. Discussion relating to Community Development items
Bronce Stephenson
A. Rezoning - OZ -16 -04 (13707 E 96 St N)
B. GO Plan, a Bicycle /Pedestrian Master Plan
RECEIVED
JUN 1 0 7010A,,
CRY Clerk's office
3. Discussion relating to Capital Improvement Committee project recommendation
Teresa Willson
4. Discussion relating to street drainage improvement projects - Goldie's /169 Service Road and
Afar Heights
Roger Stevens
5. Discussion relating to FY 2016 -2017 annual operating budgets
Warren Lehr
6. Discussion relating to Board and Committee Appointments
Mayor Dunn
7. Discussion relating to City Manager items
Warren Lehr
• Ratification of FOP Contract
• Monthly sales tax report
• City Manager report
S. City Council/Trustee comments and inquiries
9. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall
bulletin board at 6:00 pm on Friday, June 10, 2016.
0A,ClitvWit out Limits.
TO:
The Honorable Mayor and City Council
Use
City of Owasso
FROM:
Bronce L. Stephenson
RE (Residential
Director of Community Development
SUBJECT:
Rezoning (OZ- 16 -04) - 13707 E 96th St N
DATE:
June 10, 2016
BACKGROUND:
The City of Owasso received a rezoning application for a property located at 13707 E 961h St N,
one lot west of Christ's Church of Owasso. The property is 2.85 acres in size, and the applicant
requests zoning to be changed from AG (Agriculture) to RS -3 (Residential Single - Family).
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
RE (Residential
Undeveloped
Residential
City of
Number of Reserve Areas
Estate
Within PUD?
N/A
Owasso
N/A
RS -2
City of Owasso
Applicable Paybacks
Storm siren fee of $35 /acre
Potential Elm Creek Sanitary
Sewer 1,580.00 /Acre
South
(Residential
Single Family Homes
Residential
City of
Single-Family)
Owasso
East
AG
Single - Family
Residential
City of
(Agriculture)
A riculture /Residential
Owasso
West
AG
Single - Family
Residential
City of
A riculture
Agriculture/
Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
2.85 acres
Current Zoning
AG Agriculture)
Proposed Use
Residential
Lots /Blocks'?
N/A
Land Use Plan
Residential
Number of Reserve Areas
N/A
Within PUD?
N/A
Within Overlay District?
N/A
Water Provider
City of Owasso
Applicable Paybacks
Storm siren fee of $35 /acre
Potential Elm Creek Sanitary
Sewer 1,580.00 /Acre
Streets (public or private)
N/A
ANALYSIS:
The applicant for this property has requested the zoning of RS -3 (Residential Single - Family) zoning
be applied to the property which can be done if the proposed zoning conforms to the Owasso
2030 Land Use Master Plan. In this case, the Land Use Master Plan calls for residential uses in this
location so applying RS -3 zoning to the property would be appropriate.
After reviewing the surrounding area, this proposed residential zoning fits with the area's
predominant residential development. Although there are more intense uses in the surrounding
area and approved higher density residential development to the east of the subject property,
staff believes this type of development will fit well with the residential character of the area.
Any development that occurs on the subject property must adhere to all subdivision, zoning,
and engineering requirements including, but not limited to, paved streets, landscaping, and
sidewalks. The City of Owasso will provide sanitary sewer and water to the property.
PLANNING COMMISSION:
The Owasso Planning Commission is considering this item at their meeting on June 13, 2016.
ATTACHMENTS:
Area Map
Aerial Map
Zoning Map
Land Use Plan
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TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Karl Fritschen RLA, AICP
Chief Urban and Long Range Planner
SUBJECT:
GO Plan
DATE:
June 10, 2016
BACKGROUND:
The City of Owasso has worked with the Indian Nation Council of Governments (INCOG) for the
last few years to assist with the development of a regional bicycle, trails and public
transportation plan called the GO Plan. The GO Plan offers solutions for the needs that each
community has and is a document that offers the various communities a guide for how to
achieve these non - vehicular transportation goals. Thus, as part of the GO Plan, Owasso
received an individual plan specific to our area and needs. Similar to the Land Use Master Plan
or the Transportation Master Plan, this document is envisioned as a guiding policy document,
and can be used to formulate changes to the zoning code, subdivision regulations, or design
criteria.
James Wagner, Transportation Programs Coordinator for INCOG, provided an overview of the
GO Plan to the City Council at the July 7, 2016 meeting. The GO Plan will essentially become a
part of the Land Use Master Plan and will serve as a policy document that guides the planning,
design, and ultimate implementation of a bicycle and pedestrian transportation network for the
City. The Plan will assist in preserving trail corridors and complement the Complete Streets Policy
by building streets that provide safe, attentive transportation choices.
Due to the size of the document, staff requests that the Council visit the website
(tulsotrc.orq /goplan /) to review the policy documents.
Staff plans to bring forth a resolution for consideration adopting the GO Plan as a component of
the Land Use Master Plan at the June 21 st meeting.
ATTACHMENT:
GO Plan, Owasso
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Owasso
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Chapter 6: Owasso Community Plan 164
T Wit ot Limits.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Teresa Willson
Information Technology Director
SUBJECT:
Capital Improvements Project Determination
DATE:
June 10, 2015
BACKGROUND:
The purpose of this memorandum is to introduce projects recommended to be included in the
Capital Improvement project listing. Resolution 2003 -14 was adopted by the City Council in
September 2003, and establishes the procedure for amending the list of capital improvement
projects eligible to receive funding from the Capital Improvements Fund, also known as the
permanent third -penny sales tax. This procedure includes a recommendation from the Owasso
Capital Improvements Committee, followed by a public hearing before the Council may adopt
a resolution amending the project listing.
The Capital Improvements Committee conducted a public meeting on May 19, 2015, to
consider a proposed amendment to the list of projects proposed to be funded by the third -
penny sales tax.
The City Council conducts a public hearing to receive and consider citizen input relevant to the
recommendation made by the Capital Improvements Committee. Notice of the public hearing
must be made no less than five days prior to the public hearing. At the conclusion of the public
hearing, the City Council must continue the matter for at least two weeks before taking any
action to amend the listing of projects. Any action taken by the City Council to amend the
current list of projects must be made by adopting a resolution.
CURRENT PROJECT PRIORITIES:
Adopted October 6, 2015, Resolution 2015 -17 designated the following list of projects as eligible
for funding from the Capital Improvements Fund:
• East 86 Street North Widening Project (Main to Memorial)
• East 106 Street North and North Garnett Road Intersection Improvements
• East and West Service Roads (E. 661 Street North to E. 126 Street North)
• East 76 Street North Widening Project (Hwy 169 to N. 129 East Avenue)
• Sports park
• Vehicle Maintenance Facility
• Main Police Station /City Hall
• East 96 Street North & North 129 East Avenue Infrastructure Improvements
• Annual Street Rehabilitation Program
• Garnett Road Widening Project (E. 96 Street North to E. 106 Street North)
• Elm Creek Park Improvements
• Transportation Master Plan
• East 116 Street North and North 129 East Avenue Intersection Improvements
• Intersection Traffic Signal Improvements Highway 20 and North 140 East Avenue
• Replacement Fire Engine
• Radio System Upgrade
• Garnett Road Widening (E 106 St N to E 116 St N)
• E 106 St N and N 145 E Ave Intersection Improvements
• E 96 St N and N 145 E Ave Intersection Improvements
STORMWATER, INTERSECTION AND SANITARY SEWER IMPROVEMENTS:
Six improvement projects are being proposed at this time to be placed on the list of projects
eligible for Capital Improvement Funding.
• Brookfield Crossing Subdivision Stormwater Improvements
• Central Park /Lakeridge Subdivision Stormwater Improvements
• South Sports Park Regional Detention Pond Project
• Elm Creek Tributary 5A and Rayola Park Stormwater Improvements
• East 76 Street North and Main Street Intersection Improvements
• Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements
These projects have been identified by staff as vital to the continued development and
maintenance of the City.
CAPITAL IMPROVEMENTS COMMITTEE RECOMMENDATION:
On May 19, 2016, the Capital Improvements Committee held a Special Meeting in accordance
with the Oklahoma Open Meeting Act and City Council Resolution 2003 -14. The purpose of the
meeting was to consider a recommendation to the City Council to amend the current list of
projects funded through the Capital Improvements Fund. Committee members discussed the
proposed road and intersection improvements. At the conclusion of the meeting, the Capital
Improvements Committee voted unanimously to submit a recommendation to the Owasso City
Council amending the project list to include:
• Brookfield Crossing Subdivision Stormwater Improvements
• Central Park /Lakeridge Subdivision Stormwater Improvements
• South Sports Park Regional Detention Pond Project
• Elm Creek Tributary 5A and Rayola Park Stormwater Improvements
• East 76 Street North and Main Street Intersection Improvements
• Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements
PUBLIC HEARING:
In accordance with the procedure for amending the capital improvement projects list, the City
Council must conduct a public hearing to receive and consider citizen input relevant to the
recommendation made by the Capital Improvements Committee. Notice of the public hearing
will be published in the Owasso Reporter, as required by Resolution 2003 -14, as well as posted to
the Public Notices section of the City website. The public hearing is scheduled to be conducted
on June 21, 2016.
ATTACHMENTS:
Memoranda dated May 13, 2016, to Owasso Capital Improvements Committee for:
Brookfield Crossing Subdivision Stormwater Improvements
Central Park /Lakeridge Subdivision Stormwater Improvements
South Sports Park Regional Detention Pond Project
East 76 Street North and Main Street Intersection Improvements
Elm Creek Tributary 5A and Rayola Park Stormwater Improvements
Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements
TO:
Capital Improvements Committee
City of Owasso
FROM:
Roger Stevens
Public Works Director
SUBJECT:
Brookfield Crossing - Stormwater Improvements
DATE:
May 13, 2016
BACKGROUND:
The Brookfield Crossing subdivision is located N)W of E 116 St N and Garnett Road Intersection.
This residential subdivision was developed in 2001 -2002 with City infrastructure being accepted
by City Council in January 2003.
Prior to acceptance, Public Works identified several issues with the stormwater conveyance
system and detention pond. However, miscommunication between the former Infrastructure
Inspector and City Engineer led to the stormwater infrastructure being accepted prematurely. In
January 2004, Public Works met with the developer concerning the stormwater issues within
Brookfield. At that time, all parties were able to view the certified as -built plans and come to
agreement that the stormwater system has faults in the design and the system was not installed
as shown in the designed plans.
Shortly thereafter, the developer hired a new engineering consultant (Kellogg Engineering) to
analyze, identify, and provide solutions relating to the stormwater deficiencies. The results
indicate the stormwater detention facility outfoll structure was installed at the incorrect elevation
consequently detention capacity isn't adequate for a 100 -year storm event. In addition,
stormwater piping is inadequate in size and doesn't have proper slope is some areas of the
conveyance system causing street and yard flooding on the north and east end of the
subdivision during a 2 -3 inch rain event.
Since Kellogg Engineering provided a conceptual design in February 2004, the developer has
not made any attempt to address these drainage issues within Brookfield Crossing. In addition,
the developer has recently informed the City staff that he does not have the funding available
to assist with costs related to the identified stormwater deficiencies.
SCOPE OF WORK:
The proposed stormwater improvements would include raising the outfall structure within the
detention pond and internal and external stormwater piping upgrade and offsiie channel
improvements. The estimated construction cost is $700,000.
FUNDING:
Engineering and design is being funded from the Stormwater Fund. Funding for construction is
being proposed through the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval to submit a recommendation to the Owasso City Council
amending the priority determination to include stormwaier improvements within the Brookfield
Crossing subdivision.
ATTACHMENTS:
A. location Map
The Cit#YW - out Limits.
TO: Capital Improvements Committee
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: Central Park /Lakeridge Stormwater Improvements
DATE: May 13, 2016
BACKGROUND:
The Central Park drainage channel is located between East 86th Street North and Owasso Mid -
High School. The channel commences northwest of the East 861h Street North /North 123rd East
Ave Intersection at the bridge and traverses northwesterly between the commercial property
housing State Farm Insurance and Lake Ridge Subdivision. The channel continues toward the
new SAHO building and enters the property owned by residents in Central Park 11. Lastly, the
channel turns into the Owasso Public School property and connects with the Central Park
detention pond outlet.
This project was listed as a priority project in the 2005 Master Drainage Plan (MDP). Funds from
the stormwater fund were budgeted to provide the initial design survey and engineering design
for the project.
SCOPE OF WORK:
The proposed stormwater improvements would include realigning the channel into the existing
drainage easement with the use of an articulated concrete structure. The estimated
construction cost is $1.3 million.
FUNDING:
Engineering and design is being funded from the Stormwater Fund. Construction cost is
proposed to be funded through the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval to submit a recommendation to the Owasso City Council
amending the priority determination to include stormwater improvements within the Central
Park /Lake Ridge subdivision.
ATTACHMENTS:
Location Map
0 The City Wit out limits.
TO: Capital Improvements Committee
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: East 761h Street North /Main Street Intersection Improvements
DATE: May 13, 2016
BACKGROUND:
The E 761h St North is a heavily used secondary arterial in the Owasso city limits that conveys
residential and commercial traffic through the area, as well as commuter traffic to and from
Tulsa. The intersection with Main Street is extremely busy during the business hours and important
to the businesses and consumers in the area.
Main Street has and will continue to be focus area in Owasso. The original First Bank of Owasso is
located at the southwest corner of the intersection. With the building being converted to the
New City Hall, this area will become even busier. The southeastern corner of the intersection has
recently been purchased by a developer with new building construction on the horizon.
The Gathering on Main, which is a monthly one - evening festival held for the citizens of Owasso, is
celebrating its second birthday. The event is held on Main Street, North of 761h Street North from
spring through fall. The Farmers Market, which will also be funded by Vision 2025 and be
constructed on Main Street, will increase traffic demand in the area.
SCOPE OF WORK:
The proposed intersection improvements would include stamped brick crosswalks and
landscaping, an additional lane to allow for a center -turn lane, relocating water lines under 76th
Street North, updating the storm sewer under the intersection and repaving the entire
intersection. The estimated project cost is $1.5 million which includes private utility relocation and
construction.
FUNDING:
Funding in the amount of $1.0 million is included in the Vision 2025 Funds. The remaining balance
of approximately $500,000 is being proposed to be funded through the Capital Improvements
Fund.
RECOMMENDATION:
Staff recommends approval to submit a recommendation to the Owasso City Council
amending the priority determination to include intersection improvements at East 76th Street
North and Main Street.
ATTACHMENTS:
Location Map
C?46,City Wit - Limits.
TO: Capital Improvements Committee
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: South Sports Park Regional Detention Pond
DATE: May 13, 2016
BACKGROUND:
The South Sports Park is an area that has developed as the North Sports Park has reached
playing capacity. It currently houses a few baseball fields, unimproved parking areas and a
restroom facility. In addition, the park has a master plan that calls for additional lighted ball
fields, paved parking, a splash pad, walking trail and additional soccer fields. Lastly, the park
property is also the location for a planned regional detention pond.
Two (2) creeks used to converge on the property near E 106th St N and cause flooding during
heavy rain. Both streams are shown to be "blue - lines" on a U.S.G.S. Topography map for the
area, which indicates a United States Army Corps of Engineers ( USACE) regulated streams. The
northern stream drainage comes from Hate Acres Subdivision and the southern stream from
Meadowcrest Subdivision. (See exhibit)
However, in the last few years, staff realigned the northern stream, with USACE permission, to
flow along the eastern edge of the park and converge with the southern stream on the eastern
boundary. As a result, this modification opened up a large area for future growth within the
southern section of the sports park.
In 2014, with the Vision 2025 funds becoming available to provide additional amenities to the
southern section of the Sports Park and concurrent development of Abbott Farms Subdivision
immediately west of the South Sports Park, staff felt a public /private partnership should be
attempted to help fund the regional detention pond. With Abbott Farms directly adjacent to the
proposed regional detention pond, the developer would have the opportunity to use the
regional detention pond. Therefore on -site detention would not be necessary. In return, the
developer would provide the cost savings to the City for the engineering and construction of the
on -site detention, With this proposal in mind, staff approached the developer of Abbott Farms
and has made a tentative agreement to the terms mentioned above.
SCOPE OF WORK
The proposed dry detention facility will provide stormwater capacity up to a 100 -year rain event
for Meadowcrest, German Corner, Hale Acreas, South Sports Park and Abbott Farms. As
mentioned, the detention facility is designed to be dry majority of the time. Therefore, soccer
fields will be proposed within the facility providing a multi- purpose function.
FUNDING:
Engineering and design is being funded from the Stormwater Fund. Construction cost
proposed to be funded through the Capital Improvements Fund and by the private sector.
RECCOMENDATION:
Staff recommends approval to submit a recommendation to the Owosso City Council
amending the priority determination to include South Sports Park Regional Detention Pond
Project.
ATTACHMENTS:
Location Map
The City Wit out Limits.
TO: Capital Improvements Committee
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: Elm Creek Tributary 5A and Rayola Park Stormwater Improvements
DATE: May 13, 2016
BACKGROUND:
Elm Creek Tributary 5A
The Elm Creek Tributary 5A provides stormwater conveyance for Tyann Plaza, Lakeridge and
Three Lakes subdivision, Original Town and Forest Creek Business Park.
In February 2016, Oklahoma Water Resources Board (OWRB) performed an audit to ensure.
residential and commercial developments are following the guidelines set forth by the National
Flood Insurance Program. The audit outlined needed channel improvements just north of the
Forest Creek Business Park to the southern property line in order to convey a 100 -year rain event,
In addition, OWRB representative requested construction commence within the next two years.
Ravola Park Regional Stormwater Detention Facilit
This project was identified as a priority in the 2005 Stormwater Master Plan. The proposed site is
located northwest of the YMCA property. Stormwater detention is recommended in order to
offset increase in flow rates because of past development occurring upstream.
SCOPE OF WORK:
Elm Creek Tributary 5A
The proposed stormwater channel improvements would include enlarging the channel to
increase capacity along with construction of an articulated concrete wall and floor. The
estimated construction cost is $500,000.
Ravola Park Regional Stormwater Detention Facility
The proposed stormwater improvements would provide adequate conveyance and detention
for the eastern portion of Afar Heights subdivision and commercial along E 86 St N from HWY 169
to just west of Main Street. The dry detention facility would be a multi- function facility. As with
another proposed detention pond, this facility would have the ability to provide sporting
activities, as weather permits. The estimated construction cost is $3.0 million.
FUNDING:
Engineering and design is being funded from the Stormwater Fund. Construction cost is
proposed to be funded through the Capitol Improvements Fund.
RECOMMENDATION:
Staff recommends approval to submit a recommendation to the Owasso City Council
amending the priority determination to include stormwater improvements located within Elm
Creek Tributary 5A and Rayola Park.
ATTACHMENTS:
Location Map
BACKGROUND:
The Garrett Creek lift station and force main was constructed in 2004. The lift station is currently
operating of approximately 80% of its rated capacity and provides sewer service to Garrett
Creek Residential and Commercial, Rejoice School, Rejoice Church, Walgreens, McDonalds,
Taco Bell, Discount Tire, Village and Ace Hardware.
With the development of Morrow Place and other potential development within the area, City
of Owasso and Owasso Land Trust have been working on a solution for several years in order to
accommodate the sanitary sewer needs for existing and future development from E 106 St N to
E 126 St N and HWY 169 to N 129 E Ave. In 2011, Owasso Land Trust took the initiative and hired
Kellogg Engineering to begin the study of the basin and determined a new lift station, force
main and gravity line is in need in order to accommodate the existing sanitary sewer flows from
the Gareit Creek lift station and future estimated sanitary sewer flow within the basin.
The design is near completion and Owasso Land Trust has requested funding assistance for the
future capacity of properties not owned by the Owasso Land Trust. The construction of the
sanitary sewer improvements is being proposed to be funded through a public /private
partnership. In order for the City of Owasso to receive a return on the investment, City Council
approved the "Garrett Creek - Morrow Place Sanitary Sewer Assessment Area ". Once
construction is complete and final invoices have been received, a per -acre assessment fee will
be determined and recommended to City Council for review and approval.
X1901 iIM11hT[93 114
The proposed new lift station, gravity sewer and force main improvements would provide
sanitary sewer capacity for 760 acres of existing and non - development property. The estimated
cost for engineering and construction is $1.6 million.
FUNDING:
Funding for the improvements would be through the Capital Improvements Fund and private
sector.
RECOMMENDATION:
Staff recommends approval to submit a recommendation to the Owasso City Council
amending the priority determination to include sanitary sewer improvements with the Garrett
Creek /Morrow Place Sewer Assessment Area.
ATTACHMENTS:
Site Map
out Limits.
The City Wit
TO:
Capital Improvements Committee
City of Owasso
FROM:
Roger Stevens
Public Works Director
SUBJECT:
Garrett Creek - Morrow Place Sanitary Sewer Improvements
DATE:
May 13, 2016
BACKGROUND:
The Garrett Creek lift station and force main was constructed in 2004. The lift station is currently
operating of approximately 80% of its rated capacity and provides sewer service to Garrett
Creek Residential and Commercial, Rejoice School, Rejoice Church, Walgreens, McDonalds,
Taco Bell, Discount Tire, Village and Ace Hardware.
With the development of Morrow Place and other potential development within the area, City
of Owasso and Owasso Land Trust have been working on a solution for several years in order to
accommodate the sanitary sewer needs for existing and future development from E 106 St N to
E 126 St N and HWY 169 to N 129 E Ave. In 2011, Owasso Land Trust took the initiative and hired
Kellogg Engineering to begin the study of the basin and determined a new lift station, force
main and gravity line is in need in order to accommodate the existing sanitary sewer flows from
the Gareit Creek lift station and future estimated sanitary sewer flow within the basin.
The design is near completion and Owasso Land Trust has requested funding assistance for the
future capacity of properties not owned by the Owasso Land Trust. The construction of the
sanitary sewer improvements is being proposed to be funded through a public /private
partnership. In order for the City of Owasso to receive a return on the investment, City Council
approved the "Garrett Creek - Morrow Place Sanitary Sewer Assessment Area ". Once
construction is complete and final invoices have been received, a per -acre assessment fee will
be determined and recommended to City Council for review and approval.
X1901 iIM11hT[93 114
The proposed new lift station, gravity sewer and force main improvements would provide
sanitary sewer capacity for 760 acres of existing and non - development property. The estimated
cost for engineering and construction is $1.6 million.
FUNDING:
Funding for the improvements would be through the Capital Improvements Fund and private
sector.
RECOMMENDATION:
Staff recommends approval to submit a recommendation to the Owasso City Council
amending the priority determination to include sanitary sewer improvements with the Garrett
Creek /Morrow Place Sewer Assessment Area.
ATTACHMENTS:
Site Map
The Gi ty Wit out limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: Goldie's Channel and Ator Heights Street Drainage Improvements
DATE: June 10, 2016
BACKGROUND:
In the spring of 2016, the owner of Goldie's Hamburgers requested Public Works to look at the
driveway that crosses over the upper end of Three Lakes Channel. The channel runs between
the restaurant and the US 169 Service Road. Three (3) 60" corrugated metal culverts, which drain
water from the 861h Street North /US 169 Interchange, have major defects. As a result, the asphalt
access point into the restaurant has lowered in elevation approximately 8" to 12." Thus, a full
pipe replacement is needed as soon as possible.
Staff has been assessing a drainage improvement project in Ator Heights III, Extended, due north
of the Post Office. This line is just upstream of the property that may be developed with a new
hotel on Garnett across from First Bank of Owasso. Video inspection of the line revealed major
defects with the concrete line and storm inlet boxes. Because the line is under a concrete
roadway in Ator Heights, this particular pipe needs immediate replacement. Due to the risk of a
street collapse, staff entered into an agreement with Kellogg Engineering to fast -track design
improvements.
ENGINEERING AND DESIGN:
Kellogg Engineering proposed improvements for the two projects. For the Goldie's stormwater
drainage access improvements, the engineers used the City of Owasso hydraulic model to size
the new conduits, which were determined to be two - 10' x 5' reinforced concrete boxes. These
boxes would allow the channel to be extended to both sides without the need for future
replacement. Engineering estimate for material, construction and labor is $270,000.
The Afar Heights 111, Extended project is a little more complicated. A concrete junction box in the
pavement on North Elm Street started sinking due to water undermining the area in two places.
The proposal would replace the pipe and construct a trench drain upstream from the box to
catch the runoff and pipe it away from the area. Engineering estimate for material, construction
and labor is $60,000.
FUNDING:
Funding is not available in the current FY 2016 Stormwater department or Stormwater Fund
Budget. The project cost also exceeds the total funding available for stormwater capital projects
in the FY 2017 proposed budget. Thus, a recommendation will be proposed for a supplemental
appropriation from the General Fund.
PROPOSED ACTION:
An item has been included on the June 14 Council Work Session agenda in order to discuss
these projects and the supplemental appropriation. Unless Council expresses concern, staff will
seek bids for these projects and will propose approval of a supplemental appropriation in the
amount of $330,000.
ATTACHMENTS:
Site Map - Goldie's
Site Map - Afar Heights
Stormwater Improvements
Stormwater Improvements
1" = 188 ft Ator Heights 06/09/2016
This map represents a visual display of related geographic Information. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy.
please contact Owasso Public staff forthe most up-to -date information.
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
Jul
City of Owasso FY 2015 -2016
Monthly 3% Sales Tax Comparisons
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
tActual - - -a -- Budget f Last Year
Year -to -Date 3% Sales Tax Totals
$30.000,000
$25,000, 000
$20,000, 000 -
$15,000, ooa
$10,000,
$5,000,
$-
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
�— Actual Budget — A— Last Year
"
Doo
"
005
City of Owasso
Monthly 3% Sales Tax Revenues
Last Five Fiscal Years
2015 -2016 2014 -2015 2013 -2014 2012 -2013 2011 -2012 2010 -2011
Jul
$
2,073,553
$
1,865,194 $
1,704,985
$
1,630,957
$
1,521,672
$
1,485,553
Aug
$
1,973,796
$
1,820,788 $
1,678,483
$
1,521,846
$
1,485,586
$
1,409,806
Sep
$
1,978,203
$
1,832,861 $
1,617,952
$
1,518,488
$
1,485,892
$
1,433,236
Oct
$
2,011,595
$
1,896,451 $
1,677,145
$
1,560,824
$
1,517,701
$
1,467,321
Nov
$
1,851,194
$
1,808,171 $
1,612,339
$
1,447,596
$
1,420,987
$
1,362,551
Dec
$
2,166,025
$
1,862,936 $
1,748,989
$
1,605,740
$
1,488,693
$
1,423,011
Jan
$
2,228,743
$
2,125,525 $
2,073,564
$
1,792,034
$
1,655,569
$
1,640,741
Feb
$
2,246,904
$
2,004,466 $
1,990,104
$
1,817,864
$
1,748,280
$
1,675,132
Mar
$
1,762,488
$
1,780,454 $
1,544,058
$
1,500,014
$
1,405,821
$
1,327,303
Apr
$
2,044,284
$
1,781,713 $
1,696,815
$
1,499,708
$
1,454,787
$
1,310,850
May
$
2,041,458
$
1,950,586 $
1,813,883
$
1,629,482
$
1,610,103
$
1,506,256
Jun
$
1,936,831
$
1,998,314 $
1,864,533
$
1,643,878
$
1,547,919
$
1,487,182
$
24,315,075
$
22,727,460
$ 21,022,850
$
19,168,431
$
18,343,008
$
17,528,943
Estimated collection on 3% sales tax. Actual breakdown for half -penny collections for current month not yet available
City of Owasso
3% Sales Tax Report
Budget to Actual Comparison
June 7. 2016
Estimated collection on 3% sales tax. Actual breakdown for half -penny collections for current month not yet available
2015 -2016
2015 -2016
Actual Collections
Budget Projections
Over (Under) Projection
Amount
Percent
Amount
Percent
Amount
Percent
Jul
$ 2,073,553
8.8%
$ 1,975,926
8.4%
$ 97,627
4.9%
Aug
1,973,796
8.4%
1,908,383
8.1%
65,413
3.4%
Sep
1,978,203
8.4%
1,890,263
8.0%
87,940
4.7%
Oct
2,011,595
8.6%
1,951,445
8.3%
60,150
3.1%
Nov
1,851,194
7.9%
1,853,197
7.9%
(2,003)
-01%
Dec
2,166,025
9.2%
1,944,197
8.3%
221,828
11.4%
Jan
2,228,743
9.5%
2,193,291
9.3%
35,452
1.6%
Feb
2,246,904
9.6%
2,187,060
9.3%
59,844
2.7%
Mar
1,762,488
7.5%
1,772,101
7.5%
(9,612)
-0.5%
Apr
2,044,284
8.7%
1,817,678
7.7%
226,606
12.5%
May
2,041,458
8.7%
1,999,008
8.5%
42,450
2.1%
Jun
1,936,831
8.2%
_ 2,007,451
8.5%
(70,619)
-3.5%
Totals
$ 24,315,075
103.5%
100.0%
3.5%
$ 815,075
$ 23,500,000
Estimated collection on 3% sales tax. Actual breakdown for half -penny collections for current month not yet available
City of Owasso
3% Sales Tax Report
Two Year Comparison
June 7, 2016
Note: Fiscal Year 2016 Sales Tax Budget is $23.5 million; FY'15 actual was $22.7 million.
Fiscal 2015 -2016
Fiscal 2014 -2015
Increase or (Decrease)
Percen-F
Percent
Amount
of Budget
Amount
of Actual
Amount
Percent
Jul
$ 2,073,553
8.8%
$ 1,865,194
8.2%
$ 208,359
11.2%
Aug
1,973,796
8.4%
1,820,788
8.0%
153,008
8.4%
Sep
1,978,203
8.4%
1,832,861
8.1%
145,342
7.9%
Oct
2,011,595
8.6%
1,896,451
8.3%
115,145
6.1%
Nov
1,851,194
7.9%
1,808,171
8.0%
43,024
2.4%
Dec
2,166,025
9.2%
1,862,936
8.2%
303,089
16.3%
Jan
2,228,743
9.5%
2,125,525
9.4%
103,218
4.9%
Feb
2,246,904
9.6%
2,004,466
8.8%
242,438
12.1%
Mar
1,762,488
7.5%
1,780,454
7.8%
(17,966)
-1.0%
Apr
2,044,284
8.7%
1,781,713
7.8%
262,570
14.7%
May
2,041,458
8.7%
1,950,586
8.6%
90,872
4.7%
Jun
1,936,831
8.2%
1,998,314
8.8%
(61,483)
-3.1%
Totals
$ 24,315,075
103.5%
100.0%
7.0%
$ 1,587,615
$ 22,727,460
Note: Fiscal Year 2016 Sales Tax Budget is $23.5 million; FY'15 actual was $22.7 million.
City of Owasso
Half -Penny Sales Tax Report
Budget to Actual Comparison
June 7, 2016
Estimated collection on Half -Penny sales tax. Actual breakdown for half -penny collections for current month not yet available.
2015 -2016
2015 -2016
Actual Collections
Budget Projections
Over (Under) Projection
Amount
Percent
Amount
Percent
Amount
Percent
Jul
$ 338,066
8.6%
$ 329,321
8.4%
$ 8,745
2.7%
Aug
328,009
8.4%
318,064
8.1%
9,945
3.1%
Sep
329,752
8.4%
315,044
8.0%
14,708
4.7%
Oct
335,243
8.6%
325,241
8.3%
10,002
3.1%
Nov
308,793
7.9%
308,866
7.9%
(73)
0.0%
Dec
359,726
9.2%
324,033
83%
35,693
11.0%
Jan
369,618
9.4%
365,549
9.3%
4,070
1.1%
Feb
373,104
9.5%
364,510
9.3%
8,594
2.4%
Mar
291,493
7.4%
295,350
7.5%
(3,857)
-1.3%
Apr
338,834
8.7%
302,946
7.7%
35,888
11.8%
May
339,614
8.7%
333,168
8.5%
6,446
1.9%
Jun
322,805
8.2%
334,575
8.5%
(11,770)
-3.5%
Totals
$ 4,035,058
103.0%
$ 3,916,667
100.0%
3.0%
$ 118,391
Estimated collection on Half -Penny sales tax. Actual breakdown for half -penny collections for current month not yet available.
City of Owasso
Monthly Use Tax Revenues
Last Five Fiscal Years
2015 -2016 2014 -2015 2013 -2014 2012 -2013 2011 -2012 2010 -2011
Jul
$ 72,360 $
50,298 $
78,705 $
33,565 $
41,491 $ 42,547
Aug
96,428
56,646
105,903
33,983
52,650
34,593
Sep
122,962
61,204
69,079
47,609
53,051
42,905
Oct
106,846
86,146
103,683
59,327
48,435
48,534
Nov
91,876
89,434
64,434
50,722
43,504
42,276
Dec
113,941
89,482
86,424
48,320
52,052
40,466
Jan
86,358
65,206
57,183
60,594
47,738
52,886
Feb
102,681
110,645
75,454
78,302
55,671
54,868
Mar
61,748
87,044.
50,121
57,199
44,140
39,201
Apr
78,834
56,776
55,507
30,577
29,497
45,287
May
92,867
75,895
63,674
51,094
55,835
44,616
Jun*
96,434
98,093
42,884
75,139
41,989
33,512
$ 1,123,336 $
926,869 $
853,050 $
626,431 $
566,050
$ 521,690
Increase in sales tax rate from 3% to 3.5% June 2015