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Home My WebLink About2016.06.21_OPGA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE 'IN 10166 OWASSO PUBLIC GOLF AUTHORITY Cii�Cte -- Clerk's Offlc„ Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, June 21, 2016 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roil Cali 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • June 7, 2016, Regular Meeting • June 14, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action approving Resolution 2016-02, adopting the FY 2016-2017 OPGA budget Linda Jones Staff recommends approval of Resolution 2016-02. 6. Report from OPGA Manager 7. Report from OPGA Attorney 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 6/11/16 • Monthly Budget Status Report - May 2016 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall bulletin board at 6:00 pm on Friday, June 17, 2016. f i&X Sherry Bishop, rify Clerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 7, 2016 The Owasso Public Golf Authority met in regular session on Tuesday, June 7, 2016 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, June 3, 2016. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:42 pm. 2. Roll Call Present Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi Absent Vice -Chair - Chris Kelley Trustee - Bill Bush 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • May 17, 2016, Regular Meeting B. Approve claims Ms. Moberly moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $35,109.43. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried: 3-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 5/14/16 o Pay Period Ending Date 5/28/ 16 OPGA June 7, 2016 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bonebrake moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried 3-0 and the meeting adjourned at 7:43 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, June 14, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, June 14, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, June 10, 2016. 1. Call to Order Mayor/Chair Lyndell Dunn called the meeting to order at 6:04 pm. Present Mayor/Chair - Lyndell Dunn Vice-Mayor/Vice-Chair- Chris Kelley Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Jeri Moberly (leaves at 7 A quorum was declared present. Absent Councilor/Trustee - Bill Bush 12 pm) 2. Discussion relating to Community Development items A. Rezoning - OZ-16-04 (13707 E 96 St N) B. GO Plan, a Bicycle/Pedestrian Master Plan Bronce Stephenson presented each item and discussion was held. It was explained that each request would be on the June 21, 2016 Council agenda for consideration and action. 3. Discussion relating to Capital Improvement Committee project recommendation Warren Lehr and Roger Stevens presented the item and discussion was held. It was explained that the required public hearing to seek citizen input on the Capital Improvement Committee's recommendation would be held during the June 21, 2016 Council meeting. 4. Discussion relating to street drainage improvement projects - Goldie's/169 Service Road and Ator Heights Roger Stevens presented the item and discussion was held. It was explained that staff is preparing bid documents for both projects and a request for Council consideration and action for a supplemental appropriation and to award a construction bid would occur in July or August 2016. Ms. Moberly exited the meeting at 7:12 pm. 5. Discussion relating to FY 2016-2017 annual operating budgets Warren Lehr presented the item and discussion was held. It was explained that Resolutions would be on the June 21, 2016 Council/OPWA/OPGA agendas for consideration and action. 6. Discussion relating to Board and Committee Appointments Mayor Dunn presented the item and discussion was held. Mayor Dunn requested Council recommendations for appointments to fill vacancies on the various board and committees. 7. Discussion relating to City Manager items • Ratification of FOP Contract • Monthly sales tax report • City Manager report Owasso City Council, OPWA & OPGA June 14, 2016 Page 2 Warren Lehr advised that an item would be presented to Council during the June 21, 2016 meeting seeking ratification of the second year of the previously approved two-year FOP contract and discussion was held. Linda Jones provided the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr announced that the city's contract with the Department of Corrections for the prisoner work program will expire on June 30, 2016 and will not be renewed; and advised that the City has been served in litigation styled Cody Robert Mathews v. City of Owasso, et al. 8. City Council/Trustee comments and inquiries Councilor Bonebrake and Mayor Dunn commended staff. 9. Adjournment The meeting adjourned at 7:48 pm. Lyndell Dunn, Mayor/ Chair Juliann M. Stevens, Minute Clerk Claims List 6/21/2016 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA BGR DAILY ACCT. REIMB GOLF PETTY CASH 1,244,95 BGR DAILY ACCT. REIMB GOLF PETTY CASH 2,231.75 JPMORGAN CHASE BANK SAMS CLUB -FOOD 95.19 JPMORGAN CHASE BANK EXECUTIVE COFFEE -COFFEE 80.89 JPMORGAN CHASE BANK SAMS CLUB -FOOD 21.88 JPMORGAN CHASE BANK GREAT PLAINS -BEVERAGES 318.50 JPMORGAN CHASE BANK GREAT PLAINS -BEVERAGES 472.20 JPMORGAN CHASE BANK GREAT PLAINS -BEVERAGES 189.00 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 1,064.96 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 848.75 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 155.20 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 104.33 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 176.26 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 322.79 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 63.83 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 434.60 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 168.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 154.39 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 147.20 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 524.34 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 639.84 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 28.50 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 127.56 JPMORGAN CHASE BANK SYSCO-FOOD 554.64 JPMORGAN CHASE BANK SAMS CLUB -FOOD 96.84 JPMORGAN CHASE BANK SAMS CLUB -FOOD 610.60 JPMORGAN CHASE BANK CLUB GLOVE -MERCHANDISE 584.99 JPMORGAN CHASE BANK SAMS CLUB -FOOD 96.19 JPMORGAN CHASE BANK PUKKA -MERCHANDISE 504.00 TOTAL OPGA 12,062.17 GOLF SHOP JPMORGAN CHASE BANK ACUSHNET-GOLF BALLS 237.00 JPMORGAN CHASE BANK USPS_POSTAGE 23.80 JPMORGAN CHASE BANK GHOST TAPE -TAPE 122.77 OKLAHOMA GOLF ASSOCIATION HANDICAP SERVICES 460.00 TOTAL GOLF SHOP 843.57 CART OPERATIONS TIMMONS OIL COMPANY FUEL 1,037.34 TIMMONS OIL COMPANY FUEL 954A1 JPMORGAN CHASE BANK WALMART-TIRE CLEANER 7.14 JPMORGAN CHASE BANK LOWESSPRAY NOZZLES 11.92 TOTAL CART OPERATIONS 2,010.51 Page 1 Claims List 6/21/2016 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT TIMMONS OIL COMPANY FUEL 1,916.49 JPMORGAN CHASE BANK KIMBALL MIDWEST-WASHERS 55.29 JR SIMPLOT COMPANY FERTILIZER 360.00 HARRELL'S, LLC FERTILIZER 533.80 HARRELUS, LLC INSECTICIDE 159.53 R & R PRODUCTS INC EDGE TRIMMER 190.01 BOARDTRONICS, INC. IRRIGATION SUPPLIES 179.73 BOARDTRONICS, INC. IRRIGATION SUPPLIES 89.58 BOARDTRONICS, INC. IRRIGATION SUPPLIES 1,095.92 BOARDTRONICS, INC. IRRIGATION SUPPLIES 244.58 BWI COMPANIES, INC WETTINGAGENTS 2,710.41 BWI COMPANIES, INC FERTILIZER 3,972.00 MARK ALLEN STOW SHOP DOOR REPAIR 1,250.00 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP SHOP TOWELS 11A9 UNIFIRST HOLDINGS LP SHOP TOWELS 11.19 UNIFIRST HOLDINGS LP SHOP TOWELS 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.39 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.39 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.39 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENT 550.00 HOLLIDAY SAND & GRAVEL CO SAND ` 265.92 AT&T LONG DISTANCE SERVICE 0,84 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 39.66 JPMORGAN CHASE BANK LOWES-SUPPLIES 22.66 JPMORGAN CHASE BANK PROF TURF -PULLEY 51.30 AEP/PSO ELECTRIC USE 871.73 JPMORGAN CHASE BANK IBT INC-BEARINGS 32.56 JPMORGAN CHASE BANK OFFICE DEPOT-PAPERANK 110.07 JPMORGAN CHASE BANK NORTHERN TOOL -BLOWER 315.14 JPMORGAN CHASE BANK SITE ONE -PLANTS 73,00 JPMORGAN CHASE BANK LOWES-SUPPLIES 9.44 JPMORGAN CHASE BANK LOWES-RAKE/SHOVEL 52.17 VERIZON WIRELESS WIRELESS CONNECTION 40.01 AT&T CONSOLIDATED PHONE BILL 78.85 CITY GARAGE LABOR/OVERHEAD - JUNE, 20 65.33 JPMORGAN CHASE BANK OREILLY-HOSE MENDER 3.20 JPMORGAN CHASE BANK OREILLY-SOCKET SET 39.99 JPMORGAN CHASE BANK OREILLY-BELT/BATTERIES 18.30 JPMORGAN CHASE BANK PROF TURF -PARTS 816.41 JPMORGAN CHASE BANK P&K EQUIP -REPAIR PARTS 270.71 JPMORGAN CHASE BANK LOWES-PAPER CUPS 125.04 Page 2 Claims List 6/21/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount COURSE MAINT... JJPMORGAN CHASE BANK LOWES-SUPPLIES 35.98 TOTAL COURSE MAINT 16,731.39 FOOD & BEV JPMORGAN CHASE BANK SADDORIS-LINEN RENTAL 184.80 JPMORGAN CHASE BANK SAMS CLUB -SUPPLIES 46.15 JPMORGAN CHASE BANK SAMS CLUB -SUPPLIES 81.35 TOTAL FOOD & BEV 312.30 GOLF ADMIN JPMORGAN CHASE BANK MURPHY SANITARY -SUPPLIES 483.96 JPMORGAN CHASE BANK DUNBAR SIGN -SIGNS 1,192.50 JPMORGAN CHASE BANK LOWES-LIGHT BULBS 26.91 JPMORGAN CHASE BANK LOWES-SUPPLIES 35.88 JPMORGAN CHASE BANK WASTE MGMT-REFUSE SERVICE 284.43 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 300.00 AT&T LONG DISTANCE LONG DISTANCE PHONE BILL 35.34 AT&T CONSOLIDATED PHONE BILL 86.03 AEP/PSO ELECTRIC USE 1,250.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 193.26 AT&T ILONG DISTANCE SERVICE 11.85 TOTAL GOLF ADMIN 3,890.16 35,850.1 FUND GRAND TOTAL OPGA GRAND TOTAL $35,850.10 Page 3 TY-C,tYAW, t lout Limits. TO: The Honorable Chair and Trustees Owasso Public Golf Authority FROM: Linda Jones Finance Director SUBJECT: Resolution 2016-02 FY 2016-2017 Annual Operating Budget DATE: June 17, 2016 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, OPGA Fund and other funds has been developed and was transmitted for City Council review on May 10, 2016. The proposed budget was discussed during the May and June Council work sessions. Printed copies of the proposed budget have been available for public viewing at City Hall, the Owasso Library, and on the City's website. On June 1, 2016, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 7, 2016. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. Resolution 2016-02 provides for the adoption of a fiscal year budget for the Owasso Public Golf Authority. RECOMMENDATION: Staff recommends approval of Resolution 2016-02 adopting a Fiscal Year 2016-2017 budget for the OPGA Fund. ATTACHMENT: OPGA Resolution 2016-02 OWASSO PUBLIC GOLF AUTHORITY OWASSO, OKLAHOMA OPGA RESOLUTION 2016-02 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2016-17 FOR THE OWASSO PUBLIC GOLF AUTHORITY. WHEREAS, The Owasso Public Golf Authority was created as a Title 60 Public Trust; and WHEREAS, The Authority Manager has prepared a budget for the fiscal year ending June 30, 2017 (FY 2016-2017); and WHEREAS, the budget has been formally presented to the Trustees; and WHEREAS, certain budget filing requirements are mandated by State Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY, THAT: Resources available in the amount of $1,238,269 are hereby appropriated as follows: Golf Shop $137,069 Golf Cart Operation $115,564 Golf Course Maintenance $627,659 Food and Beverage $137,365 General and Administrative $220,612 THAT: The effective date of this Resolution shall be July 1, 2016. PASSED, ADOPTED AND APPROVED This 21 th Day of June, 2016, by the Trustees of the Owasso Public Golf Authority. Lyndell Dunn, Chair ATTEST: Sherry Bishop, Authority Secretary APPROVED AS TO FORM: Julie Lombardi, Authority Attorney OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/11/16 Department Payroll Expenses Total Expenses Golf Shop Operations 3,594.16 5,195.77 Cart Operations 3,351.38 3,762.92 Golf Course Operations 14,456.88 20,351.12 Food & Beverage 4,067.98 5,712.53 General & Administration 3,282.51 4,952.39 FUND TOTAL 28,752.91 39,974.73 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of May 31, 2016 May 31, 2016 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES Golf shop fees 46,084 410,923 $ 572,300 71.80% Merchandise sales 13,190 112,900 140,000 80.64% COS -- merchandise (9,622) (85,999) (100,000) 86.00% Cart Rental 11,855 104,808 125,000 83.85% Food & beverage 15,607 134,617 189,300 71.11% COS -- food & beverage (6,635) (60,813) (86,000) 70.71 % Other Revenue 80 662 700 94.62% TOTAL OPERATING REVENUES $ 70,559 $ 617,097 $ 841,300 73.35% OPERATING EXPENSES: Golf Shop $ (14,269) $ (116,650) $ (133,227) 87.56% Cart Operations (12,651) (102,205) (102,792) 99.43% Golf Course Maintenance (61,978) (574,274) (583,959) 98.34% Food & Beverage (15,454) (112,498) (126,559) 88.89% Golf Administration (22,034) (193,383) (224,364) 86.19% TOTAL OPERATING EXPENSES $ (126,387) $ (1,099,010) $ (1,170,901) 93.86% OPERATING INCOME (LOSS) $ (55,828) $ (481,913) $ (329,601) Transfer from General $ $ 250,000 $ 350,000 71.43% TOTAL OTHER REVENUES $ $ 250,000 $ 350,000 71.43% NET INCOME (LOSS) $ (55,828) $ (231,913) $ 20,399 ENCUMBRANCES OUTSTANDING $ (10,649) FUND BALANCE (Budgetary Basis) Beginning Balance (3,512,420) (3,512,420) Ending Balance $ (3,754,981) $ (3,492,021)