Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2016.06.21_City Council Agenda_Addendum
RIECEIVED PUBLIC NOTICE OF AN ADDENDUM TO JUN 2 01016-4) THE MEETING OF THE City Clerk's Otl,e OWASSO CITY COUNCIL The Owasso City Council will meet in regular session on Tuesday, June 21, 2016 at 6:30 pm at Old Central, 109 N Birch, Owasso, Oklahoma. Notice of addendum filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 pm on Monday, June 20, 2016. A41, Sherry BishqV City Clerk ADDENDUM The following is submitted as an addendum to the Owasso City Council Agenda filed on Friday, June 17, 2016. Items numbered shall remain the same. Item number 6I1 shall be added: 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) Authorization to discharge fireworks and approval of a public fireworks display to be conducted on July 2, 2016, sponsored by Stone Canyon Community Lake Association in celebration of Independence Day PUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO CITY COUNCIL JUN 1 Y 1016 Council Chambers, Old Central Building City ClerWsOffice 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, June 21, 2016 - 6:30 pm 1. Call to Order Mayor Lyndell Dunn 2. Invocation Pastor Bill Ascol of Bethel Baptist Church 3. Flag Salute 4. Roll Call 5. Presentation of Proclamation Mayor Dunn The Mayor will present a proclamation declaring Tuesday, June 21, 2016, as Owasso High School Lady Rams Golf Day in the City of Owasso. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • June 7, 2016, Regular Meeting • June 14, 2016, Regular Meeting B. Approve claims C. Accept the cash donations and approve a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures by $375 in the Community Center department D. Approve discharge of fireworks and approve a public fireworks display to be conducted on July 4, 2016, free of charge to the public and sponsored by City of Owasso in celebration of Independence Day E. Accept infrastructure improvements at Braum's - 11415 E 96 St N F. Accept infrastructure improvements at Clinch Martial Arts - 1 1693 N Garnett Rd G. Accept infrastructure improvements at Hickory Creek Phase II - N 129 E Ave and E 66 St N H. Accept Infrastructure Improvements at Starbucks (Garrett Creek) - 13506 E 1 16 St N 7. Consideration and appropriate action relating to items removed from the Consent Agenda Owasso City Council June 21, 2016 Page 2 PUBLIC HEARING 8. The City Council will conduct a public hearing for the purpose of receiving citizen input relating to a recommendation from the Capital Improvements Committee relating to the following proposed projects: • Brookfield Crossing Subdivision Stormwater Improvements • Central Park /Lakeridge Subdivision Stormwater Improvements • South Sports Park Regional Detention Pond Project • Elm Creek Tributary 5A and Rayola Park Stormwater Improvements • E 76 St N and Main Intersection Improvements • Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements Teresa Willson 9. Consideration and appropriate action relating to Ordinance 1081, rezoning application for property located at 13707 E 96 St N (OZ- 16 -04) Bronce Stephenson Staff recommends approval of Ordinance 1081, rezoning the subject property from AG (Agricultural) to RS -3 (Residential Single Family). 10. Consideration and appropriate action relating to Resolution 2016 -07, adopting the GO Plan, a Bicycle /Pedestrian Master Plan for the eleven cities in the Tulsa Metropolitan Area Bronce Stephenson Staff recommends approval of Resolution 2016 -07. 11. Consideration and appropriate action relating to the purchase of monitor /defibrillators Chris Garrett Staff recommends approval of the purchase and payment for eight (8) "X Series" monitor /defibrillators, and all necessary accessories and supporting equipment from Zoll Medical Corporation for $179,999.94. 12. Consideration and appropriate action relating to a contract for audit services Linda Jones Staff recommends approval of a contract with RSM, LLP as auditors for fiscal year ending June 30, 2016. 13. Consideration and appropriate action relating to supplemental appropriations for FY 2016 Linda Jones Staff recommends approval of a budget amendment in the General Fund increasing the estimated revenues and increasing the appropriation for expenditures by $814,606 for sales tax transfers 14. Consideration and appropriate action relating to Resolution 2016 -08, providing for the adoption of an annual budget for Fiscal Year 2016 -2017 for the general fund and other funds as established by the Owasso City Council; establishing levels of expenditures by department and establishing budget amendment authority as provided by statute; and establishing an effective date Linda Jones Staff recommends approval of Resolution 2016 -08. Owasso City Council June 21, 2016 Page 3 15. Consideration and appropriate action relating to the Fraternal Order of Police (FOP) Fiscal Year 2016 -2017 Contract Michele Dempster Staff recommends ratification of the FY 2016 -17 contract between the City of Owasso and the Fraternal Order of Police (FOP) Lodge # 149 and authorization for the Mayor to execute the contract. 16. Consideration and appropriate action relating to an employment contract with the City Attorney, Julie Lombardi Michele Dempster 17. Consideration and appropriate action relating to an employment contract with the City Manager, Warren Lehr Michele Dempster 18. Consideration and appropriate action relating Resolution 2016 -09, retaining legal services to defend the City of Owasso, and providing a legal defense for Officer Andrew Eubanks, in the litigation styled Cody Robert Mathews v. City of Owasso, et al., Tulsa County District Court, CJ- 2016 -02196 Julie Lombardi Staff recommends approval of Resolution 2016 -09, retaining Keith Wilkes of Newton, O'Connor, Turner & Ketchum to defend the City of Owasso in the litigation styled Cody Robert Mathews v. City of Owasso, et of., District Court of Tulsa County, CJ- 2016 - 02196, and also.providing legal defense in this matter for Officer Andrew Eubanks in both his official and individual capacities. 19. Consideration and appropriate action relating to various board and committee appointments Mayor Dunn 20. Report from City Manager 21. Report from City Attorney 22. Report from City Councilors 23. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 6/11/2016 • Health Care Self- Insurance Claims -dated as of 6/16/16 • Monthly Budget Status Report - May 2016 24. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 25. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall bulletin board at 6:00 pm on Friday, June 17, 2016. Sherry Bish , City Clerk WHEREAS, The City of Owasso is proud to recognise the achievements of the 2016 Owasso Lady Rams Golf Team and coaching staff who have created a positive reputation and image for the City of Owasso; and, WHEREAS, For the first time in the program's history and under coach, Ron Ramos, the Lady Rams Golf Team received the distingulshed honorofbeing named the 2016 OSSAA Class 6A Girls Golf State Champions as they were announced the winners of the state tournament played at The Club at Indian Springs in Broken Arrow, Oklahoma on May 5, 2016; and, WHEREAS, the Lady Rams clinched the Chalmpionshlp title by 17 strokes over Norman, in addition to unseating the 5 -time defending champions Union Redskins; and WHEREAS, These students have represented the City of Owasso displaying a high standard of excellence and positive character, achieving success forthelrschool, theirfamilles, theircommunity, and themselves. NOW, THEREFORE, 1, Lyndell Dunn, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim Tuesday, June 21, 2016, as in the City of Owasso, and do further encourage all Owasso residents to express their congratulations to the team, coaching staff, and families who have supported these young women through all of the many practices and tournaments. IN W rNESS THEREOF, l have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 21st day of June, 2016. LyndeD Dunn, Mayor OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, June 7, 2016 The Owasso City Council met in regular session on Tuesday, June 7, 2016 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, June 3, 2016. 1. Call to Order Mayor Lyndell Dunn called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Brent Kellogg of HillSpring Church. 3. Flag Salute Councilor Moberly led the flag salute. 4. Roll Call Present Mayor - Lyndell Dunn Councilor - Doug Bonebroke Councilor - Jeri Moberly A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi Absent Vice -Mayor - Chris Kelley Councilor - Bill Bush 5. Presentation of the Character Trait of Endurance Warren Lehr, City Manager & Character Council Member, presented the Character Trait of Endurance for the month of June. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • May 17, 2016, Regular Meeting B, Approve claims C. Accept the donation from the Friends of Owasso Police Department and approve a budget amendment in the Police Department, Half -Penny Sales Tax Fund, increasing the estimated revenue and increasing the appropriation for expenditures in the Police Services budget by $8,400 D. Accept the donation from the Cherokee Nation and approve a budget amendment in the Police Department, Half -Penny Sales Tax Fund, increasing the estimated revenue and increasing the appropriation for expenditures in the Police Services budget by $5,200 E. Approve the Owasso 76th Street North and Main Improvements Project, Capital Improvement Agreement between the Board of County Commissioners of Tulsa County and the City of Owasso relating to the Vision Authority Resolution for the disbursement of Excess Sales Tax and authorize the Mayor to execute the agreement Owasso City Council June 7, 2016 Page 2 Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $631,425.43. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried: 3 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda None 8. Presentation relating to the GO Plan, a Bicycle/ Pedestrian Master Plan for the 11 cities in the Tulsa Metropolitan Area Karl Fritschen introduced James Wagner, INCOG Transportation Programs Coordinator. Mr. Wagner presented the GO Plan. There were no comments or questions from the audience. PUBLIC HEARING 9. The City Council will conduct a public hearing for the purpose of receiving citizen input relating to the proposed FY 2016 -2017 annual operating budget Warren Lehr presented the item. The Mayor opened the Public Hearing for comment. There were no comments or questions from the audience. 10. Consideration and appropriate action relating to a right -of -way acquisition for the Garnett Rd Improvements Project (E 96th St N to E 106th St N) Roger Stevens presented the item recommending approval to purchase right -of -way, easement and compensation for damages in the amount of $67,950 to Michael and Karen Giles, and authorization for payment. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the purchase of right -of way and authorize payment in the amount of $67,950, as recommended. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried: 3 -0 11. Consideration and appropriate action relating to the purchase of a bucket truck Tim Doyle presented the item recommending approval to purchase a 2017 Dodge 19,500# crew cab chassis with utility service body and aerial lift device truck in the amount of $143,039 from Altec Industries, Inc., of Birmingham, Alabama. Mr. Doyle noted that two of the three bids received did not meet the required specifications. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve the purchase of a 2017 Dodge 19,500# crew cab chassis with utility service body and aerial lift device truck, as recommended. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried: 3 -0 12. Consideration and appropriate action relating to acceptance of the 2015 -2016 Bridge Cleaning Project and authorization for final payment Earl Farris presented the item recommending acceptance of the contract work and authorization for final payment to Barnes Construction Solutions, Inc, in the amount of $87,438.75. Owasso City Council June 7, 2016 Page 3 There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to accept the project and authorize final payment, as recommended. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried: 3 -0 13. Report from City Manager Roger Stevens presented the Monthly Public Works Project Status Report. Mr, Lehr announced the move to the new City Hall, located at 200 S Main, is scheduled for July 8 -10, 2016. 14. Report from City Attorney None 15. Report from City Councilors Councilors acknowledged efforts of staff. 16. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: • Pay Period Ending Date 5/14/16 • Pay Period Ending Date 5/28/16 • Health Care Self- Insurance Claims - dated as of 6/2/16 • DEQ Permit No. WL000072160211 for the construction of 1,800 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the City of Owasso, Tulsa County, Oklahoma 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 18. Adjournment Mr. Bonebrake moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried 3 -0 and the meeting adjourned at 7:39 pm. Lyndell Dunn, Mayor Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, June 14, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, June 14, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, June 10, 2016. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:04 pm. Present Absent Mayor /Chair - Lyndell Dunn Councilor /Trustee - Bill Bush Vice- Mayor /Vice- Chair -Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Jeri Moberly (leaves at 7:12 pm) A quorum was declared present. 2. Discussion relating to Community Development items A. Rezoning - OZ -16 -04 (13707 E 96 St N) B. GO Plan, a Bicycle/ Pedestrian Master Plan Bronce Stephenson presented each item and discussion was held. It was explained that each request would be on the June 21, 2016 Council agenda for consideration and action. 3. Discussion relating to Capital Improvement Committee project recommendation Warren Lehr and Roger Stevens presented the item and discussion was held. It was explained that the required public hearing to seek citizen input on the Capital Improvement Committee's recommendation would be held during the June 21, 2016 Council meeting. 4. Discussion relating to street drainage improvement projects - Goldie's /169 Service Road and Ator Heights Roger Stevens presented the item and discussion was held. It was explained that staff is preparing bid documents for both projects and a request for Council consideration and action for a supplemental appropriation and to award a construction bid would occur in July or August 2016. Ms. Moberly exited the meeting at 7:12 pm S. Discussion relating to FY 2016 -2017 annual operating budgets Warren Lehr presented the item and discussion was held. it was explained that Resolutions would be on the June 21, 2016 Council /OPWA /OPGA agendas for consideration and action. 6. Discussion relating to Board and Committee Appointments Mayor Dunn presented the item and discussion was held. Mayor Dunn requested Council recommendations for appointments to fill vacancies on the various board and committees. 7. Discussion relating to City Manager items • Ratification of FOP Contract • Monthly sales tax report • City Manager report Owasso City Council, OPWA & OPGA June 14, 2016 Page 2 Warren Lehr advised that an item would be presented to Council during the June 21, 2016 meeting seeking ratification of the second year of the previously approved two -year FOP contract and discussion was held. Linda Jones provided the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr announced that the city's contract with the Department of Corrections for the prisoner work program will expire on June 30, 2016 and will not be renewed; and advised that the City has been served in litigation styled Cody Robert Mathews v. City of Owasso, of al. 8. City Council /Trustee comments and inquiries Councilor Bonebrake and Mayor Dunn commended staff. 9. Adjournment The meeting adjourned at 7:48 pm. Lyndell Dunn, Mayor/ Chair Juliann M. Stevens, Minute Clerk Claims List 6/21/2016 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL JAEPIPSO ISTREET LIGHTS 7.05 TOTAL GENERAL 7.05 MUNICIPAL COURT JJPMORGAN CHASE BANK IPIKE PASS FEES 2.80 TOTAL MUNICIPAL COURT 2.80 MANAGERIAL FLEETCOR TECHNOLOGIES FUELMAN EXP - MAY, 2016 23.27 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 13.59 CITY GARAGE LABOR/OVERHEAD - JUNE, 20 44.75 TOTAL MANAGERIAL 81.61 FINANCE CITY GARAGE LABOR/OVERHEAD - JUNE, 20 44.75 FLEETCOR TECHNOLOGIES FUELMAN EXP - MAY, 2016 42.50 JPMORGAN CHASE BANK OFFICE EVERYTHING -TONER 172.10 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 30.89 TOTAL FINANCE 290.24 HUMAN RESOURCES JPMORGAN CHASE BANK CHARACTER WORKBOOKS 68.50 TULSA EMERGENCY MEDICAL CENTER PRE EMPLOYMENT 456.00 TULSA EMERGENCY MEDICAL CENTER RANDOM DRUG /ALCOHOL 230.00 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 248.00 AMERICANCHECKED, INCATTN: BILLING PRE - EMPLOYMENT BACKGROUND 337.70 TULSA WORLD ADVERTISING 559.00 TOTAL HUMAN RESOURCES 1,899.20 HR - CHARACTER INITIATIVE JPMORGAN CHASE BANK SAV OI, CHARACTER BANNERS 160.00 JPMORGAN CHASE BANK SAV ON- CHARATER BANNERS 220.00 TOTAL HR. CHARACTER INITIATIVE 380.00 GENERAL GOVERNMENT JPMORGAN CHASE BANK ADMIRAL EXPRESS- SUPPLIES 28.99 AEP /PSO ELECTRIC USE 5,798.80 JPMORGAN CHASE BANK AMERICAN WASTE - REFUSE 144.93 AT &T LONG DISTANCE SERVICE 27.33 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 372,94 CITY OF OWASSO GENERAL LIABILITY SELF -IN 100,000.00 CINTAS CORPORATION CARPET CLEANING SERVICES 71.22 BH MEDIA HOLDING GROUPS, INC LEGAL PUBLICATIONS 115.20 TULSA COUNTY CLERK FILING FEES 144.00 RICOH USA, INC COPIER SERVICES 289.46 DRAKE SYSTEMS INC COPIER SERVICES 218.28 NEWTON, O'CONNOR, TURNER & KETCHUM GENE E GILPIN, EEOC CHARG 127.50 NEWTON, O'CONNOR, TURNER & KETCHUM IMIKE DENTON 280.50 Page 1 Claims List 6/21/2016 Budget Unit Title Vendor Name Payable Description IPayment Amount GENERAL GOVERNMENT... JAT&T 1CONSOLIDATED PHONE BILL 777777728.08 TOTAL GENERAL GOVERNMENT 108,147.23 COMMUNITY DEVELOPMENT CITY GARAGE LABOR /OVERHEAD - JUNE, 20 467.00 FLEETCOR TECHNOLOGIES FUELMAN EXP - MAY, 2016 303.89 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 15.11 JPMORGAN CHASE BANK PIKE PASS FEES 2.50 JPMORGAN CHASE BANK MEETING EXPENSE 52.39 JPMORGAN CHASE BANK MEETING EXPENSE 58.77 CITY GARAGE VEH PARTS PURCH -MAY, 20 938.60 VERIZON WIRELESS WIRELESS CONNECTION 155.56 TOTAL COMMUNITY DEVELOPMENT 1,993.82 ENGINEERING VERIZON WIRELESS WIRELESS CONNECTION 29.65 UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.56 UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.56 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 56.58 JPMORGAN CHASE BANK DEQ- LICENSE RENEWAL 184.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 18.88 JPMORGAN CHASE BANK AMAZON - KEYBOARD 105.85 JPMORGAN CHASE BANK AMAZON -PC TABLET CASE 69.95 JPMORGAN CHASE BANK AMAZON- TABLET PC 1,186.99 SHI INTERNATIONAL CORP TABLET PC SOFTWARE 476.00 FLEETCOR TECHNOLOGIES FUELMAN EXP - MAY, 2016 50.63 CITY GARAGE LABOR /OVERHEAD - JUNE, 20 341.41 TOTAL ENGINEERING 2,559.06 INFORMATION TECHNOLOGY CITY GARAGE LABOR/OVERHEAD- JUNE, 20 81.86 JPMORGAN CHASE BANK PROVANTAGE- CAMERA 404.54 JPMORGAN CHASE BANK AMAZON -HARD DRIVE 152.95 JPMORGAN CHASE BANK AMAZON -HARD DRIVE 303.79 JPMORGAN CHASE BANK AMAZON -HARD DRIVE 54.00 JPMORGAN CHASE BANK NEWEGG - NETWORK SWITCHES 378.00 JPMORGAN CHASE BANK DELL- SERVER 8,520.05 JPMORGAN CHASE BANK DELL- SERVER LICENSE 3,960.60 JPMORGAN CHASE BANK DELL - SERVER RACKS 2,599.53 JPMORGAN CHASE BANK CDW GOVT- EQUIPMENT 675.37 JPMORGAN CHASE BANK CDW GOVT- EQUIPMENT 1,194.88 JPMORGAN CHASE BANK DELL - NETWORK SWITCHES 15,755.94 JPMORGAN CHASE BANK AMAZON -HARD DRIVE 135.49 JPMORGAN CHASE BANK AMAZON -HARD DRIVE 119.00 JPMORGAN CHASE BANK AMAZON -HARD DRIVE 79.99 VERIZON WIRELESS IWIRELESS CONNECTION 149.68 Page 2 Claims List 6/21/2016 Budget Unit Title I Vendor Name Payable Description IPayment Amount TOTAL INFORMATION TECHNOLOGY 34,565.67 SUPPORT SERVICES JPMORGAN CHASE BANK LOT A- PARKING FEE 7.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 10.36 JPMORGAN CHASE BANK RED BUD SERV- FILTERS 31.12 JPMORGAN CHASE BANK LOWES- SEALER 39.12 JPMORGAN CHASE BANK LOWES -DRAIN LINE 10.00 OKLAHOMA DEPT OF CORRECTIONS TULSA DOC WORKER PROGRAM - MAY 870.00 JPMORGAN CHASE BANK PIKE PASS FEES 2.80 JPMORGAN CHASE BANK EBAY -EBAY FEES 14.35 VERIZON WIRELESS WIRELESS CONNECTION 29.65 CITY GARAGE LABOR/OVERHEAD - JUNE, 20 795.83 UNITED FORD SOUTH, LLC 2016 FORD F150 TRUCK 32,933.00 AT &T CONSOLIDATED PHONE BILL 20.31 FLEETCOR TECHNOLOGIES FUELMAN EXP - MAY, 2016 114.24 BLUE ENERGY FUELS, LLC iCNG FUEL PURCH - MAY, 201 31.01 TOTAL SUPPORT SERVICES 34,908.79 CEMETERY FLEETCOR TECHNOLOGIES FUELMAN EXP - MAY, 2016 123.58 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 41.79 AEP IPSO ELECTRIC USE 27.74 UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.96 UNIFIRST HOLDINGS LP UNIFORM CLEANING 11.96 JOHN OR BELINDA FLETCHER PORTA JOHN RENTAL 90.00 OWASSO TOP SOIL DIRT 65.00 TOTAL CEMETERY 372.03 POLICE COMMUNICATIONS JPMORGAN CHASE BANK AMAZON- REPAIR SUPPLIES 74.22 JPMORGAN CHASE BANK QUEENSBORO-UNI FORMS 81.20 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 58.50 JPMORGAN CHASE BANK WALMART - PRISONER BOARD 124.56 AEP /PSO ELECTRIC USE 245.50 M & M MICRO SYSTEMS INC ANNUAL SOMS SUPPORT 5,000.00 TOTAL POLICE COMMUNICATIONS 5,583.98 ANIMAL CONTROL AT &T LONG DISTANCE SERVICE 0.83 AEP /PSO ELECTRIC USE 142.88 JPMORGAN CHASE BANK SERENITY PET - CREMATION 195.00 CITY GARAGE VEH PARTS PURCH - MAY, 20 14.87 JPMORGAN CHASE BANK FLAGS UNLIMITED -FLAGS 104.35 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES 12.18 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 58.80 JPMORGAN CHASE BANK PETSMART- SUPPLIES 29.09 Page 3 Unit Title ANIMAL CONTROL Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK FLEETCOR TECHNOLOGIES BLUE ENERGY FUELS, LLC ?ON WIRELESS GARAGE EMERGENCY PREPAREDNESS STORMWATER Claims List 6/21/2016 WIRELESS \N CHASE BANK IS VALLEY ELECTRIC COOP IS VALLEY ELECTRIC COOP IS VALLEY ELECTRIC COOP JPMORGAN CHASE BANK 'ITY GARAGE D & K EQUIPMENT, INC SPIRIT LANDSCAPE MANAGEMENT LLC SPIRIT LANDSCAPE MANAGEMENT LLC UNIFIRST HOLDINGS LP UNIFIRST HOLDINGS LP JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK FLEETCOR TECHNOLOGIES BLUE ENERGY FUELS, LLC VERIZON WIRELESS CITY GARAGE GARAGE IWIRELESS )R TECHNOLOGIES INC OKLAHOMA NATURAL GAS AN CHASE BANK AN CHASE BANK PETSMART - SUPPLIES HOME DEPOT - SUPPLIES FUELMAN EXP - MAY, 2016 CNG FUEL PURCH - MAY, 201 CONSOLIDATED PHONE BILL WIRELESS CONNECTION LABORIOVERHEAD - JUNE, 20 CONSOLIDATED PHONE BILL WIRELESS CONNECTION OFFICE DEPOT - RETURN ELECTRIC BILL -STORM SIREN ELECTRIC BILL -STORM SIREN ELECTRIC BILL -STORM SIREN ELECTRIC USE Page 4 P &K EQUIP -MIX OIL VEH PARTS PURCH - MAY, 20 JOHN DEERE 920 MOWER BELT MONTHLY LANDSCAPE MAINT MONTHLY LANDSCAPE MAINT UNIFORM CLEANING UNIFORM CLEANING EQUIPMENT ONE - BLADES EQUIP - BLADES /BELT EQUIP- TRIMMER HEADS .MAN EXP - MAY, 2016 FUEL PURCH - MAY, 201 :LESS CONNECTION )R /OVERHEAD - JUNE, 20 LABOR /OVERHEAD - JUNE, 20 CONSOLIDATED PHONE BILL WIRELESS CONNECTION FUELMAN EXP - MAY, 2016 NATURAL GAS USAGE LOWES - SEALER /FILLER Amount 29.99 19.48 40.32 92.41 35.29 24.79 80.02 184.75'. 1,065.05 - 195.99 31.70 27.25 31.70 124.41 62.76 25.80 183.06 3.77 216.25 410.00 20.31 20.31 2, 21.51' 29.65 567.07 21 21 Claims List 6/21/2016 Budget Unit Title Vendor Name Payable Description Payment Amount PARKS... CITY GARAGE VEH PARTS PURCH - MAY, 20 23.94 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MAY, 201 59.62 AEP IPSO ELECTRIC USE 2,064.33 UNIFIRST HOLDINGS LP PARKS UNIFORMS 21.55 UNIFIRST HOLDINGS LP PARKS UNIFORMS 21.55 UNIFIRST HOLDINGS LP PARKS UNIFORMS 21.55 UNIFIRST HOLDINGS LP PARKS UNIFORMS 21.55 UNIFIRST HOLDINGS LP PARKS UNIFORMS 21.55 AT &T LONG DISTANCE SERVICE 1.90 FREDRICK COSTIN JR MAY MOWING -SKATE PARK 180.00 FREDRICK COSTIN JR MAY MOWING- RAYOLA PARK 516.00 FREDRICK COSTIN JR MAY MOWING- VETERANS PARK 165.00 FREDRICK COSTIN JR MAY MOWING -ATOR PARK 180.00 OLEN MASINGALE MAY MOWING 1,720.00 VERDIGRIS VALLEY ELECTRIC COOP JELECTRIC BILL 64.79 TOTAL PARKS 6,750.93 CULTURE AND RECREATION IJPMORGAN CHASE BANK IHOBBY LOBBY -TAPE 2.99 TOTAL CULTURE AND RECREATION 2.99 COMMUNITY CENTER JPMORGAN CHASE BANK MYSENIORCENTER -FEES 125.00 JPMORGAN CHASE BANK WESTLAKE -LED LIGHT BULB 17.99 JPMORGAN CHASE BANK LOWES -SIGN 4.98 JPMORGAN CHASE BANK TUCKER -BIG FOLD TOWEL 60.95 KMBAV A/V LABOR 290.00 AT &T LONG DISTANCE SERVICE 0.78 GRAND GATEWAY ECO. DEV. ASSC. APRIL SENIOR FARES 299.00 GRAND GATEWAY ECO. DEV. ASSC. MAY SENIOR FARES 252,00 JPMORGAN CHASE BANK WESTLAKE -AA/ EQUIP 110.91 JPMORGAN CHASE BANK LOWES -A/V EQUIP 25.93 AEP IPSO ELECTRIC USE 1,090.40 AT &T CONSOLIDATED PHONE BILL 38.83 ONEOK, INC OKLAHOMA NATURAL GAS INATURAL GAS USAGE 113.23 TOTAL COMMUNITY CENTER 2,430.00 HISTORICAL MUSEUM AT &T CONSOLIDATED PHONE BILL 14.04 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 38.95 AEP /PSO ELECTRIC USE 129.05 AT &T LONG DISTANCE SERVICE 0.04 TOTAL HISTORICAL MUSEUM 182.08 ECONOMIC DEV JPMORGAN CHASE BANK TRAVEL EXPENSE 2.50 IJPMORGAN CHASE BANK TRAVEL EXPENSE 30.00 Page 5 Claims List 6/21/2016 Budget Unit Title Vendor Name Payable Description Payment Amount ECONOMIC DEV... JPMORGAN CHASE BANK TRAVELEXPENSE 18.62 JPMORGAN CHASE BANK THE ECONOMIST- SUBSCRIPTIO 190.00 JPMORGAN CHASE BANK TRAVELEXPENSE 22.25 JPMORGAN CHASE BANK IEDC- TRAINING MANUALS 560.00 JPMORGAN CHASE BANK LODGING EXPENSE 200.48 JPMORGAN CHASE BANK TRAVELEXPENSE 28.84 JPMORGAN CHASE BANK TRAVELEXPENSE 21.96 JPMORGAN CHASE BANK TRAVELEXPENSE 29.08 JPMORGAN CHASE BANK TRAVELEXPENSE 13.15 JPMORGAN CHASE BANK TRAVELEXPENSE 29.83 JPMORGAN CHASE BANK LODGING EXPENSE 448.48 CITY GARAGE LABOR/OVERHEAD - JUNE, 20 74.66 VERIZON WIRELESS IWIRELESS CONNECTION 29.65 TOTAL ECONOMIC DEV 1,699.50 207,429.6 FUND GRAND TOTAL AMBULANCE SERVICE NOVITAS SOLUTIONS AMBULANCE REFUND 316.25 OMAHA INSURANCE COMPANY AMBULANCE REFUND 80.68 ANGELA KINCAIDE AMBULANCE REFUND 500.00 TOTAL AMBULANCE SERVICE 896.93 AMBULANCE JPMORGAN CHASE BANK SAFE KIDS - RECERTIFICATION 5700 JPMORGAN CHASE BANK SAFE KIDS - RECERTIFICATION 50.00 CITY GARAGE VEH PARTS PURCH - MAY, 20 208.32 JPMORGAN CHASE BANK SUMMIT TRUCK- REPAIR PARTS 122.88 JPMORGAN CHASE BANK FULLERTON- SUPPLIES 43.50 JPMORGAN CHASE BANK SUMMIT TRUCK - REPAIR PARTS 194.86 JPMORGAN CHASE BANK GREEN CO -WASTE DISPOSAL 195.00 JPMORGAN CHASE BANK FIRE SERVICE -AHA CARDS 50.00 JPMORGAN CHASE BANK TRAVELEXPENSE 9.96 JPMORGAN CHASE BANK TRAVELEXPENSE 6.84 JPMORGAN CHASE BANK TRAVELEXPENSE 6.35 JPMORGAN CHASE BANK LODGING EXPENSE 1,056.00 JPMORGAN CHASE BANK LODGING EXPENSE 888.00 JPMORGAN CHASE BANK HENRY SCHEIN - SUPPLIES 790.03 JPMORGAN CHASE BANK KEN KOOL -HVAC REPAIRS 215.11 JPMORGAN CHASE BANK TRAVELEXPENSE 11.88 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 297.89 NORTHERN SAFETY COMPANY, INC. TOOLS AND EQUIPMENT 1,090.00 JPMORGAN CHASE BANK SAFELITE AUTO - WINDSHIELD 376.98 VERIZON WIRELESS WIRELESS CONNECTION 238.65 CITY GARAGE LABOR /OVERHEAD - JUNE, 20 761.08 Page 6 Claims List 6/21/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount AMBULANCE... IFLEETCOR TECHNOLOGIES IFUELMAN EXP- MAY, 2016 1,674.10 TOTAL AMBULANCE 8,337.43 9,234.3 FUND GRAND TOTAL E911 COMMUNICATIONS AT &T CONSOLIDATED PHONE BILL 628.49 AT &T E911 MAPPING FEES - JUNE 355.35 TOTAL E911 COMMUNICATIONS 983.84 983.8 FUND GRAND TOTAL HOTEL TAX JPMORGAN CHASE BANK DOC- NEIGHBORHOOD SIGNS 213.50 TOTAL HOTEL TAX 213.50 HOTEL TAX -ECON DEV JPMORGAN CHASE BANK TRAVEL EXPENSE 30.00 JPMORGAN CHASE BANK AMERICAN -AIR FARE 587.70 JPMORGAN CHASE BANK TRAVEL EXPENSE 7.54 JPMORGAN CHASE BANK MARTA - TRANSPORTATION 6.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 43.33 JPMORGAN CHASE BANK TRAVEL EXPENSE 5.62 AEP /PSO ELECTRIC USE 55.05 TOTAL HOTEL TAX - ECON DEV 735.24 STRONG NEIGHBORHOODS JPMORGAN CHASE BANK PIKE PASS FEES 7.80 JPMORGAN CHASE BANK DOC- NEIGHBORHOOD SIGNS 42.70 JPMORGAN CHASE BANK SAV ON- DECALS 75.00 FLEETCOR TECHNOLOGIES FUELMAN EXP - MAY, 2016 28.47 CITY GARAGE LABOR/OVERHEAD - JUNE, 20 67.16 TOTAL STRONG NEIGHBORHOODS 221.13 1,169.8 FUND GRAND TOTAL STORMWATER - STORMWATE VERIZON WIRELESS WIRELESS CONNECTION 40.01 DEWBERRY WATER WORKS, LLC REMOVE /REPLACE FOUNTAIN 14,535.00 PRECISION LAWN CARE OF TULSA, LLC COMMERCIAL MAINTENANCE 1,450.00 MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES 3,005.00 DEPARTMENT OF ENVIRONMENTAL QUALITY ANNUAL STORMWATER PERMIT 748.11 TWIN CITIES READY MIX, INC CONCRETE 312.00 AEP /PSO ELECTRIC USE 300.15 JPMORGAN CHASE BANK LOWES -FORM BOARDS 86.31 JPMORGAN CHASE BANK LOWES -FORM BOARDS 78.06 PRECISION LAWN CARE OF TULSA, LLC MOWING 7,547.30 Page 7 Claims List 6/21/2016 Budget Unit Title Vendor Name Payable Description Payment Amount STORMWATER - STORMWATE JPMORGAN CHASE BANK BROWN FARMS -SOD 61.50 JPMORGAN CHASE BANK LOWES- RETURN -77.40 TWIN CITIES READY MIX, INC CONCRETE 480.00 OWASSO TOP SOIL DIRT 65.00 ANCHOR STONE COMPANY STONE 83.33 ANCHOR STONE COMPANY STONE 84.10 TOTAL STORMWATER- STORMWATER 28,798.47 LAKERIDGE /CNTRL DRAIN IM MESHEK & ASSOCIATES, P.L.C. JENGINEERING SERVICES 5,735.00 TOTAL LAKERIDGE(CNTRL DRAIN IMP 5,735.00 34,533.4 FUND GRAND TOTAL AMBULANCE CAPITAL FD SHI INTERNATIONAL CORP FD - EMS DOCTOR LAPTOP 226.00 TOTAL AMBULANCE CAPITAL FD 226.00 226.0 FUND GRAND TOTAL 76TH /MAIN INTERSECT IMP MCCLELLAND CONSULTING ENGINEERS INC JENGINEERING SERVICES 3,900.00 TOTAL 76TH /MAIN INTERSECT IMP 3,900.00 RAYOLA SPLASH PAD EXPAN PDG, INC. IRAYOLA SPLASH PAD EXPANSI 1,650.00 TOTAL RAYOLA SPLASH PAD EXPANS 1,650.00 FEATURE SPLASH PAD JPDG, INC. IFEATURE SPLASH PAD 2,900.00 TOTAL FEATURE SPLASH PAD 2,900.00 8,450.0 FUND GRAND TOTAL SALES TAX FUND -FIRE NORTHERN SAFETY COMPANY, INC. TOOLS AND EQUIPMENT 426.19 MYDER, LLC ANNUAL PUMP TESTING 1,525.00 AEP /PSO ELECTRIC USE 3,446.73 JPMORGAN CHASE BANK PIKE PASS FEES 21.90 JPMORGAN CHASE BANK WALMART- SUPPLIES 56.31 JPMORGAN CHASE BANK COAXSHER -PROT CLOTHING 219.80 JPMORGAN CHASE BANK OREILLY- SUPPLIES 88.90 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 32.14 JPMORGAN CHASE BANK CASCOINDUST- UNIFORM 312.00 JPMORGAN CHASE BANK SUPPLYWORKS- SUPPLIES 1,926.12 JPMORGAN CHASE BANK FIRE PROTECTION- MANUALS 222.00 JPMORGAN CHASE BANK ATWOOD- SUPPLIES 17.97 Page 8 Claims List 6/21/2016 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND - FIRE... JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 14.98 AT &T LONG DISTANCE SERVICE 4.47 JPMORGAN CHASE BANK PAYPAL -TIE DOWN STRAPS 173.41 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 26.04 JPMORGAN CHASE BANK DALE & LEES -HVAC REPAIR 132.00 JPMORGAN CHASE BANK ADVANCE AUTO - SUPPLIES 291.21 JPMORGAN CHASE BANK OREILLY- SUPPLIES 7.99 JPMORGAN CHASE BANK DYNAMIC DOOR -GLASS DOORS 2,446.00 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 41.28 JPMORGAN CHASE BANK SAMS CLUB- SUPPLIES 773.84 JPMORGAN CHASE BANK NW RIVER SUPPLY -PPE 179.85 JPMORGAN CHASE BANK AMAZON - LEADERSHIP BOOK 17.83 JPMORGAN CHASE BANK SUPPLYWORKS- SUPPLIES 29.94 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 473.55 JPMORGAN CHASE BANK WALMART- SUPPLIES 104.21 JPMORGAN CHASE BANK CONRAD FIRE -PARTS 18.30 JPMORGAN CHASE BANK BIG POPPYS- UNIFORMS 286.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MAY, 201 15.67 JPMORGAN CHASE BANK AMAZON - SUPPLIES 8.70 JPMORGAN CHASE BANK AMAZON - PARKING LOT SIGN 15.07 JPMORGAN CHASE BANK TRAVEL EXPENSE 224.14 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 10.47 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 427.87 FLEETCOR TECHNOLOGIES FUELMAN EXP- MAY, 2016 1,763.72 WILLIAMS, SPURGEON, KUHL & PROFESSIONAL SERVICES 6,827.84 AT &T CONSOLIDATED PHONE BILL 169.01 VERIZON WIRELESS WIRELESS CONNECTION 708.47 CITY GARAGE ILABORIOVERHEAD -JUNE, 20 1 3,264.16 TOTAL SALES TAX FUND -FIRE 26,751.08 26,751.0 FUND GRAND TOTAL SALES TAX FUND - POLICE JPMORGAN CHASE BANK FLEET - VEHICLES 42,376.14 JPMORGAN CHASE BANK TINT SHOP - WINDOW TINTING 150.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 67.81 AT &T CONSOLIDATED PHONE BILL 520.56 JPMORGAN CHASE BANK OWASSO FITNESS- EQUIPMENT 900.00 JPMORGAN CHASE BANK OWASSO FITNESS - EQUIPMENT 1,850.00 CITY GARAGE LABOR/OVERHEAD - JUNE, 20 9,694.41 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 117.62 FLEETCOR TECHNOLOGIES FUELMAN EXP - MAY, 2016 7,238.10 JPMORGAN CHASE BANK TRAVEL EXPENSE 70.44 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 155.53 JPMORGAN CHASE BANK ITRAVEL EXPENSE 23.74 Page 9 Claims List 6/21/2016 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND - POLICE... JPMORGAN CHASE BANK TRAVEL EXPENSE 74.78 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 1,497.10 JPMORGAN CHASE BANK LOWES- SUPPLIES 19.98 JPMORGAN CHASE BANK TRAVEL EXPENSE 39.58 JPMORGAN CHASE BANK LOWES -K9 SUPPLIES 76.40 JPMORGAN CHASE BANK TRAVEL EXPENSE 21.07 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 64.54 JPMORGAN CHASE BANK TRAVEL EXPENSE 27.47 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 44.24 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 17.03 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MAY, 201 5.81 CITY GARAGE VEH PARTS PURCH - MAY, 20 2,262.50 JPMORGAN CHASE BANK TRAVEL EXPENSE 6.69 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.80 JPMORGAN CHASE BANK TRAVEL EXPENSE 11.22 JPMORGAN CHASE BANK TRAVELEXPENSE 2.16 JPMORGAN CHASE BANK SOUTHERN AG -K9 SUPPLIES 67.66 JPMORGAN CHASE BANK SOUTHERN AG -K9 SUPPLIES 63.99 JPMORGAN CHASE BANK TRAVEL EXPENSE 72.36 JPMORGAN CHASE BANK NRA LAW ENFORCE - TRAINING 595.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 32.01 JPMORGAN CHASE BANK SAMS CLUB- SUPPLIES 25.45 JPMORGAN CHASE BANK WALMART- SUPPLIES 54.30 AT &T LONG DISTANCE SERVICE 27.11 VERIZON WIRELESS WIRELESS CONNECTION 707.69 LENOX WRECKER SERVICE INC TOWING 65.00 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY16 185.50 AEP /PSO ELECTRIC USE 2,594.42 JPMORGAN CHASE BANK JEBAY -EBAY FEES 61.10 TOTAL SALES TAX FUND- POLICE 71,900.31 71,900.31 FUND GRAND TOTAL SALES TAX FUND - STREETS JPMORGAN CHASE BANK PMSI- SAFETY CONES 1,443.00 AEP /PSO ELECTRIC USE 1,653.49 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 9.99 JPMORGAN CHASE BANK HOME DEPOT -FORM BOARDS 30.20 JPMORGAN CHASE BANK DUNHAMS- ASPHALT 91.20 JPMORGAN CHASE BANK EBAY -EBAY FEES 73.50 JPMORGAN CHASE BANK MAXWELL SUPPLY -REBAR 174.74 JPMORGAN CHASE BANK AMAZON -HARD DRIVE 85.85 JPMORGAN CHASE BANK DELL - LAPTOP 1,404.54 ANCHOR STONE COMPANY STONE 150.48 JPMORGAN CHASE BANK FULLERTON - WELDING SUPPLIE 25.50 Page 10 Claims List 6/21/2016 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND - STREETS.., VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT 7.52 VERDIGRIS VALLEY ELECTRIC COOP CHAMPIONS STREET LIGHTING 39.16 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 CITY GARAGE VEH PARTS PURCH -MAY, 20 336.41 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MAY, 201 287.50 AEP IPSO STREET LIGHTS 5,658.87 JPMORGAN CHASE BANK OFFICE DEPOT -CABLE 15.99 JPMORGAN CHASE BANK WELSCO- REPAIR WELDER 210.00 JPMORGAN CHASE BANK WALMART -USB DRIVE 39.94 JPMORGAN CHASE BANK OREILLYS -PARTS 7.87 JPMORGAN CHASE BANK LOWES- FORMING MATERIALS 353.28 JPMORGAN CHASE BANK TRANSCO -PPE 76.60 JPMORGAN CHASE BANK LOCKE SUPPLY- REPAIR PARTS 26.76 OZARK LASER SYSTEMS PLUG RENTAL 225.00 JPMORGAN CHASE BANK CASE CO- REPAIRS 6,260.42 TULSA ASPHALT, LLC POTHOLE REPAIR 109.65 APAC- OKLAHOMA, INC. TYPE I REPAIRS AT 87 ST N 102.57 ANCHOR STONE COMPANY BOX FOR TYPE I REPAIR 181.19 TULSA COUNTY BOCC SIGNS 432.40 TULSA ASPHALT, LLC ASPHALT 86.70 TWIN CITIES READY MIX, INC TYPE I REPAIR AT 87 PL N 336.00 TWIN CITIES READY MIX, INC DRIVEWAY APPROACH 336.00 SIGNALTEK INC TRAFFIC SIGNAL MAINTENANC 1,541.89 TWIN CITIES READY MIX, INC CONCRETE 2,256.00 TULSA ASPHALT, LLC ASPHALT 101.15 TWIN CITIES READY MIX, INC CONCRETE 446.85 UNIFIRST HOLDINGS LP UNIFORM CLEANING 53.99 UNIFIRST HOLDINGS LP UNIFORM CLEANING 53.99 FLEETCOR TECHNOLOGIES FUELMAN EXP - MAY, 2016 380.09 VERIZON WIRELESS WIRELESS CONNECTION 80.02 CITY GARAGE LABOR /OVERHEAD -JUNE, 20 2,534.66 TOTAL SALES TAX FUNDSTREETS 29,233.96 FUND GRAND TOTAL 29,233.9 CI - FBO BUILDING INABHOLZ CONSTRUCTION CORPORATION NEW CITY HALL RENOVATION 101,334.94 TOTAL CI-FBO BUILDING 101,334.94 STREET REHAB FY16 IJPMORGAN CHASE BANK ISAV ON- STREET SIGNAGE 60.00 TOTAL STREET REHAB FY16 60.00 GARNETT RD WIDE 106TH -11 MCCLELLAND CONSULTING ENGINEERS INC ENGINEERING SERVICES 64,370.00 Page 11 Claims List 6/21/2016 Budget Unit Title I Vendor Name Payable Description jPayment Amount TOTAL GARNETT RD WIDE 106TH -116 64,370.00 165,764.9 FUND GRAND TOTAL CITY GARAGE ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 121.05 GIL SAURER DBA PHOENIX RECYCLING USED OIL RECYCLING FEE 55.00 AT &T CONSOLIDATED PHONE BILL 24.79 JPMORGAN CHASE BANK LOWES- SUPPLIES 21.12 AEPIPSO ELECTRIC USE 398.78 AT &T LONG DISTANCE SERVICE 5.79 JPMORGAN CHASE BANK HESSELBEIN -TIRES 115.22 JPMORGAN CHASE BANK AR SPEEDOMETER- REPAIRS 138.00 JPMORGAN CHASE BANK ICLASSIC CHEV- DISTRIBUTOR 308.17 TOTAL CITY GARAGE 1,187.92 1,187.9 FUND GRAND TOTAL WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 18,621.29 UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS 1,658.33 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 1,543.62 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 5,256.67 TOTAL WORKERS' COMP SELF -INS 27,079.91 27,079.91 FUND GRAND TOTAL CITY GRAND TOTAL $583,945.29 Page 12 nTify Wit ouf Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Joshua Quigley Community Center Manager SUBJECT: Cash Donations DATE: June 17, 2016 BACKGROUND: From January 16, 2016, through June 30, 2016, staff anticipates receiving donations for a total up to $375 in cash from various citizens and community organizations. RECOMMENDATION: Staff recommends acceptance of the cash donations and approval of a budget amendment for the Community Center Department in the General Fund, increasing the estimated revenues and the appropriation for expenditures by $375 for the Community Center. The Cidy! I out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Larry Langford Director of Recreation and Culture SUBJECT: Request for Authorization to Discharge Fireworks DATE: June 17, 2016 BACKGROUND: A City of Owasso sponsored fireworks display is planned to be conducted on the evening of Monday, July 4, 2016. City Code requires approval from the City Council for any public display of fireworks within the city celebrating Independence Day. A copy of that section of the City Code as it relates to fireworks displays is attached for your information and review. Representatives of both the Fire and Police Departments have been consulted in order to coordinate the event and ensure public safety issues are being adequately addressed. The City sponsored celebration will be limited to the fireworks show. Hance Pyrotechnics will present the fireworks display. The display will be open to the public and will discharge from the Greens of Owasso Golf Course. Display will begin at approximately 9:00 PM. RECOMMENDATION: Staff recommends City Council authorization to discharge fireworks and approval of a public fireworks display to be conducted on July 4, 2016 free of charge to the public and sponsored by the City of Owasso in celebration of Independence Day. ATTACHMENTS: A. City of Owasso Code of Ordinances Relating to Fireworks B. Hance Pyrotechnics Certificate of Liability Insurance CITY OF OWASSO CODE OF ORDINANCES RELATING TO FIREWORKS ORDINANCE SECTION 10 -304 FIREWORKS PROHIBITED A. Except as provided in Subsection B of this section, the sale, use, display, firing, igniting, lighting or discharge of fireworks within the city is unlawful and an offense. B. The following are exceptions to the prohibitions in Subsection A: The firing, igniting or lighting of the following are exempt from the prohibition contained in Subsection A of this section: sparklers, fountains, pinwheels and all such types of fireworks that are not explosive or noise making in character and are stationary. Not included in this exception are Roman candles, bottle rockets and sky rockets; 2. The city council may, for the common good, approve and sponsor a public display of fireworks within the city celebrating Independence Day. The public display of fireworks must meet each of the following requirements: a. The group organizing the event and igniting the fireworks must obtain the city council's specific approval for the event; b. The event must be open to the public, free of charge; C. The use, display, firing, ignition, lighting and discharge of the fireworks must be done in the presence of an authorized representative of the city fire department; and d. The group(s) organizing the event and igniting the fireworks must indemnify and hold the city harmless for any damage caused by the event and provide an insurance policy, with the city named as an insured, covering and protecting the city from liability to the extent it is not immune by state law. CERTIFICATE OF LIABILITY INSURANCE � a »E:Q °°°YY�I THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON fiHE CERWICATS HOLDER, 7HN3 CCRTSCATE DOES HOT AFFIRMATAfELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORCEO BY THE PO[,ICIFS BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE- A CONTRACT BETWEEN THE ISSUIR43 INSURER(S), AUTHORIZED R.EPRc'.SENTAWE OR PRODUCFdt, AND THE CFAT1FICATE HOtl7ER, IMPORTANT. If the c6111110xte Wdar is an ADDITIONAL INSURED, the pacy(i ) must be ondomed. 11 WEIROOATI tS Ylt.?fED,sab)arAtq UIO_tUma and conddiolie of the pok'Y, cart0in FoUdAe may mqu rc on ondom mOnt. A utWOMOhr on Uds Carti(icaitt doper n6t confer rlahla to tho FRODUCER ldor Rosacwtr U-, Cue & Huston QAGO by H0 & Oompa rand Kam. IV t grand Islan 8$d02 taaurdo Nail Hance OBA Har= Pyrol cImicg 201 Rianlin�J ton Place 'Tahlectuali K 744C4 COVERAGES CEr'2TEfICATIa NUd16EFt::kf134971776 REV1516N NUiAP.ER: __ THIS 13 70 CEk'RF'/ TfU #? Tii'c PO 7 E S OF ttaSUF{ttiCE ti$TED il. 041' Hh'J@ NE€ti g$lyEii TO ThtE Iti5Ura°r� OW.tEO t.R[YVw F THE ICY PERIOD INSICATEO, ttpTYdtHSYAN- -DIKi ANY RECUtRINIENT, TERM OR COWMOH OF AHY CONIRAcT OR OTHER DUCUMIENT Wilt REWLCT TO'AUICH THUS C ERTINCATE MAY DE ISSUED OR W.AY PFRTAN, THE 61SURANGe AFFLIRDED BY THE POLICES DESCRIBED HEREIN 18 F.VdJECT TO ALL 7T1# TEFWS, EXCLuS!0N'$ AND CONDITIONS OF SLC^H POLICIES. LIMITS SHUAN MAY MVE; BEEN RFOt7CE0 HY Pfi io CV04S. n T'fYC Oi'(riiD neNta ( SUR rxxr ., YitL'M6 _ �YDW. YI MaOU'GY 6}'� 17rSr! .— °.•.- -�..,_ ""`�i Otft KA iA4UUM CPS228^002 A!t3 +ts arTft"tbt5 W EqA AH,NIOZ "0yu.0 u f'#`� s_tti WcrN..xci,7.Y i D 3 02150 z1° hi"°.ia9..- saAGR -- .- :1wK�xC#iHCEut`uIDR'. u � et . aEilL.4GG„EiaA'rf,LL'9r' pcoci' Apoopk.Eak: , P I toc riwmcrS.COtl1'XIf FOr} 32 co earn ,ArkiOn(St1LC L629LI'rY � �•�.•,.•• �•�•••_ Eaar��w t :� XlY hI.RO DO£iLY INtLUtY l4wpue.YQ 5 ,.....1 l %TL0O5 rarl'coOus NmA ITOS AUTOS vt4 O CILV Iti,3tKtY lr vdsSM7 7 S A tv&wmtAuAq X E#tePtr LRU d`•'vxirv� 1 CLf1ri� K#OE CY•"sOAC6Ga5 an a20t$ FtiBiatE r _ }F+1[.'++OCCkIFfii}:Cf S!,<7.4�^.4Dd �� g o i �� CF$a1SCitrr CCt &rfY!@tsTkek !J D Ft1F:OTC G UADP•n1 AmY: ,Vffl1ETMVAATMM1TXCe{rrrd�. YiN C,YttCERUVfN °f0. EYG`lL'OEG'Y El Yfa Y wC"at WC.w {',,,R!D1K'N 9YP- R4AOf3 Uekw i j 2 i t I A4 TATLC $ Ci. EL ErOetfSgD0.A ^s 3 ' it L �"yl$SH . EA EMiLCYc j i DC1CternDw qr OP2+d.1T14N51 t.00A3iC.V6 7ti'HifICLlR GV4sth ACORO W s, kafxtnal rts°u<•an 3caW1lsY, n H�ansium k eeyv W ni ' Iirt5E4 Atiditurnttl Inszr"^C.; aPp1F5s to the enl:ries listed below per attachad form GLS- 1503 when required by written Veement. City of (3WHSSO, Greens Golr Course am addi6onalty I2„ od in respects to the FIrewoeka Ois0ay On JUIy 4a 201$ (RUJUy 5)0 Gmons Golf CL«se 85h and 128th E Are Owasso, OK CO of oArasso PO8cx160 Owasso OK 740 65 flHOULO ANY OF TAE Aa0W OCSCRlOE'J P0Lrr!8S 62 CAHCE.LEO UEFGn THE EXPIRATION FATE WERCOF, NOTICE WLL HE DOLYORCD IN ACCO"ANOk UITH TM FWCY 1`90117$10$13. All ACORD 25 (W WDS) Tho ACORD name and logo are roglatered r uks of ACORD 0A,C,tyWii._ Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Braum's DATE: June 17, 2016 BACKGROUND: The subject development is located at 11415 E 96th St N. Public infrastructure improvements include a new concrete approach, sidewalk and a potable water tap. FINAL INSPECTIONS: Final inspections for the infrastructure components were completed in June 2016 by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of infrastructure improvements at Braum's. ATTACHMENTS: Location Map City Attorney bond approval letter & copy of bonds BRAUMS 1" = 188 ft LOCATION MAP 06/01/2016 s This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. please contact Owasso Public staff for the most up -to -date information. Farris, Earl From: Lombardi, Julie Sent: Monday, June 06, 2016 1:44 PM To: Eaton, Steven Subject: RE: Braums (96th) Steven, I have reviewed the Braum's Tapping Sleeve for Fire Line maintenance bond at your request. The Attorney -in -Fact signature is authorized, the surety is licensed to do business in Oklahoma and the amount of the bond is well within the surety's $121,498,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi Julie Trout Lombardi City Attorney 111 North Main Owasso, Oklahoma 74055 918.376- 1511(o) 918.376 -1599 (f) From: Eaton, Steven Sent:: Monday, June 06, 2016 10:25 AM To: Lombardi, Julie Subject: Braums (96th) Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seaton@citvofowasso.com Phone 918- 272 -4959 Cell 918- 693 -3979 E Q Employers Mutual Casualty Compafiy Bond No. S429288 MAINTENANCE BOND KNOW ALL MEN BY THESE PRESENTS: That Cross -Bo Construction, LLC of 601 Lowry Rd, Claremore, Ok 74017 as Principal, and EMPLOYERS MUTUAL CASUALTY COMPANY of Des Moines, Iowa as Surety, are firmly bound unto City of Owasso Public Works, Owasso, OK , (hereinafter called Obligee) In the Penal Sum of One Thousand Dollars ($ 1,000.00 ) Dollars lawful money of the United States of America, for the payment of which, Well and truly to be made, the Principal and Surely bind themselves, their and each of their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. Whereas, the said Principal has completed a certain contract, B" x 6" Tapping Sleeve for Fire Line at '11415 E 96th Street North Owasso Ok 74055 In conformity with certain specifications; and submits said contract for acceptance by the Obligee, Whereas, a further condition of said contract Is that the said principal should furnish a bond of Indemnity, guaranteeing to remedy any detects in workmanship or materials that may develop in said work within a period of Two (2) years from the date of acceptance of the work under said contract; and Whereas, the said EMPLOYERS MUTUAL CASUALTY COMPANY of Des Moines, Iowa for a valuable consideration, has agreed to Join with said principal In such bond or guarantee; Indemnifying said Obligee, as aforesaid; Now, therefore, the Condition of This Obligation is such, that If the said Principal does and shall, at his own cost and expense, remedy any and all defects that may develop In said work, within the period of Two (2) years from the date of acceptance of the work under said contract, by reason of bad workmanship or poor material used In the construction of said work, then this obligation to be null and vold; otherwise to be and remain in full force and virtue in law. Date of Formal Acceptance of Contract: Bond Approved: 7231 (03109) Signed and delivered this 2nd Day of 20 June 20 16 Cross -Bo Construction, LLC 20 _ rincipai By: EMPLOYERS MUTUAL CASUALTY COMPANY Surer} By:G v �d �JASL� •. LKnda Freeman Altorneyin -fact e tT - .aov'e -�a „ ", �...w..La v'• -X,r add 41.. 6.zP?1k-nruni ,-',ro 3 ezY4 H 5 �3 •% b 2. INSURANCE • l: Des Moines, IA 60306-0712 ' B23089 CERTIFICATE OF AUTHORITY INDIVIDUAL. ATTORNEY- IN•FACT KNOW ALL MEN 13Y THESE PRESENTS, that: 1. Employers Mutual Casualty Company, all Iowa corporation 6. Dakota Fire Insurance Company, a North Dalro(a Corporation 2, EMCASCO Insurance Company, aii Iowa Corporation S. EMC Property & Casualty Company, an Iowa Corporation 3. Union Insurance company of Providence, an Iowa Corporation 7. Hamilton Mutual Insuranco Conpany, an Iowa Corporation 4. Illinois EMCASCO insurance Company, an Iowa Corporation hereinafter referred to severally as "Company' and colloctivoly as °Companies', each does, by these presents, make, conslitule and appoint: GLENN R. DAY, MICHELLE RAKES, CHRISTINE A. SHASTEEN, LINDA A. FREEMAN. D. SCOTT GARRISON its true and lawful ationtoy -in -fact, with full power and amiloril conferred to sign, seal, and execute Its lawful bonds, undenakings, and other obligatory 1witiments of a similar nature as follows: In an amount not exceeding Two Million Dollars .......................................... ........... ....$2,000,000.00 and to bind each Company thereby as fully and to the same extent as if such Instruments were signed by the duly authorized officers of each such Company, and all of the acts of said altorney pursuant to the aulhority hereby given are hereby ratified and confirmed. The autholily hereby granted shall expire APRIL 1.2olG unless sooner revoked AUTHORITY FOR POWER OF ATTORNEY This Power- of- Allorney is made and executed pursuant to and by the authority of the following resolution of the Boards of Directors of each of the Companies at a regularly scheduled meeting of each company duly called and held in 1 Bog: RESOLVED: The President and Chief Executive Officer, any Vice President, the Treasurer and the Secretary of Employers Mutual Casually Company shall have power and oulhority to (t) appoint attorneys -In -fact and authorizo them (o. execute on behalf of each Company and attach the seal of the Company (hereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory In the nature thereof; and (2)16, remove any such aftotney -in -fact at any time and revoke (he power and authority given to him or her. Altornoys -lin -fact shall have, power end authdnly, sub*l to the terms and limilations of the power- of- ailorneyissued to them, to execute and deliver on behalf of the Company, and to allach the seal of the Company Iherelo, bonds and underakfngs, mcognlzances, contracts of Indemnity and other wdMgs obligatory in the nature thereof, and any such instrument executed by any such 611omg4ti-(act shalt be fully and in ell respects binding upon the Company. Codification as to the validity of any power-of-attorney autho ized herein made by an officer of Employers Mutual Casualty Company shall be fully and In all respects binding upon this Company. The facsimile or mechanically reproduced signature of euCli offfer, whether made heretofore or hereafter, wherever appearing upon a codified copy of any power- of- atorney of (he Company, shall be valid and binding upon the Company wilh the same force and effect as though manually affixed. IN WITNESS THEREOF, the Companies have caused these presents to be signed for each by (heir officers as shorn, and the Corporate seals to be hereto affixed this 181h day of NOVEMP Seals ............ �C,�,OP1011 r i� y� Op1Og1i� O L p9W `aNPILUr L 4 a SEAL;usS 1853 <o ?'. °- 531863 EYE. Town ,'y in upVp •4 Nn�e TP,.� y #Wlp *1. y6UMNeq on �F ,L `,4S �e1 41iC hn�PieR1 `�,' ,` Q14 `0; ryy1 eSy ' Viyp //�� s'� 3 SEAL SEAL ? ti SEAL p* I�;P,'�C 1, �e'081IppY41P` 'S�IIOI:M1S.\�P`,0 }} O4 y �tfTUq sP a 14 twiny LYNN LOVERIDOE ®l® m Commission Number 780768 My Commission o�rNES,1PO s October 10, 2016 CERTIFICATE I, James D. Clough, Vice President of die Companies, do hereby certify @at ilia foregolnc and this Power ofAttomey Issued pursuant (hereto on NOVEMBER-18. GLENN R. DAY, MICHELLE RAKES, CHRISTINE A. SNASTEEN, LINDA A. FREEMAN, D. SCOTT G, Bruceyy, hairma, of Companies 2, 3, 4, -5 8 B; President of Colin any 1; Vrce Chairman and CEOcf Company7 4;[ Michael Fre_ Assistant Vice President ere true and correct and are slill in full force and effect. in Testimony Wnereot I have subscribe =name aPaed the facsimile 6 a �of�, each Companylhls,�daycf_[. ., nn �>u�� iota Publici and foriheSlaleofiowa resolution of the Boards of Directors by each of the Companies, 2013 on behalf of: President Farris, Earl From: Lombardi, Julie Sent: Thursday, June 02, 2016 2:26 PM To: Eaton, Steven Subject: RE: Braum's Store 92, Owasso OK - Driveway Maintenance Bond Steven, I have reviewed the Braum's maintenance bond at your request. I note that the bond has not been signed by Braum's, and any approval of this bond will be contingent upon obtaining the necessary signatures from Braum's, The Attorney -n -Fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $211,466,000 underwriting limitation. Therefore, contingent upon obtaining the needed signatures from Braum's, the bond is approved. Julie Lombardi Julie Trout Lombardi City Attorney 111 North Plain Owasso, Oklahoma 74055 918.376- 1511(o) 918.376 -1599 (f) From: Eaton, Steven Sent: Thursday, June 02, 2016 7:14 AM To: Lombardi, Julie Subject: Braum's Store 92, Owasso OK - Driveway Maintenance Bond Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seaton@citvofowasso.com Phone 918- 272 -4959 Cell 918- 693 -3979 TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA Surety's Name MAINTENANCE BOND Bond No. 106473636 KNOW ALL MEN BY THESE PRESENT, That we, BRAUM'S INC Principal's Name 3000 N.E. 63rd Street, Oklahoma City, OK, 73121 , hereinafter called Principal, and AMERICA RS CASUALTY ANBdu`11NR�f�I \NY OF One Tower Square, Hanford, CT, 06183 Surety's Name Surelys Address hereinafter called Surety, are held and firmly bound unto CITY OF OWASSO Obligee's Name 301 W. 2nd Ave., Owasso, OK, 74055 hereinafter called Obligee, In Obligee's Address the full and just sum of Fifteen Thousand and 001100 _ Dollars _), lawful money of the United States, for the payment of which we bind ourselves, our executors, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, said Obligee has entered Into a certain agreement with CITY OF OWASSO Owner's Name a portion of which requires a Two 2 year(s) maintenance bond covering workmanship and materials for the List of Improvements covered, hereinafter called Improvements, at Storefront Construction at Braum's Store #92 11415 E. 96th Street, Owasso, OK Project Name Protect Address , which Improvements have been or are about to be completed and accepted. NOW, THEREFORE, if said Improvements shall be free from defects of workmanship and materials, general wear and tear excepted, for a period of Two (2) year(s) from the date of acceptance of said improvements, then this obligation shall be null and void: otherwise to remain In full force and effect. Signed, sealed and dated this 31 st day of May , 2016 Witndss as to Principal Melodie Green l n l�tlyi f�ii. ,,!.1. t(Yr Witrtes as to SU ire y M'ylsha Jefferson v BRAUM'S INC. Principal's Name By: MarIc Godwin TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA ,,--Surety's Name By: Nancy Thomas , Attorney in Fact t- POWER OF ATTORNEY TR" QQy v EL6 RS J Farmington Casualty Company St. Paul Mercury Insurance Company Fidelity and Guaranty Insurance Company Travelers Casualty and Surety Company Fidelity and Guaranty Insurance Underwriters, Inc. Travelers Casualty and Surety Company of America St. Paul Fire and Marble Insurance Company United States Fidelity and Guaranty Company St. Pau[ Guardian Insurance Company Attorney -In Fact No. 230387 Certificate No. 006622690 KNOW ALL MEN BY THESE PRESENTS: That Farmington Casualty Company, St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, l}avelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company are corporations duly organized under the laws of the State of Connecticut, that Fidelity and Guaranty Insurance Company is a corporation duly organized under the Imes of the State of Iowa, and that Fidelity and Guaranty Insurance Underwriters, tile., is a corporation duly organized under the laws of the State of Wisconsin (herein collectively called the "Companies "), and that the Companies do hereby make, constitute and appoint Michael J. Heaod, Wendy W. Stuckey, Lisa A. Ward, Donna L. Williams, Anoop Chavvla Adlakha, Lupo Tyler, Nancy Thomas, Vanessa Dominguez, and Myisha Jefferson of the City of Houston , State of Texas , their true and lawful Attorney(s) -in -Fact, each in their sepaa[e capacity if more than one is named above, to sign, execute, seal and acknowledge any and all bonds, recognizanecs, conditional undertakings and other writings obligatory in the nature thereof on behalf of the Companies in their business of guaranteeing (he fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by lase. IN WITNESS WHEREOF, the Companies have caused this instrument to be signed and their corporate seats to be hereto affixed, this day of January 2016 21st Farmington Casualty Company St. Paul Mercury Insurance Company Fidelity and Guaranty Frua runce'Company 1Yavelers Casually and Surety Company Fidelity and Guaranty Insurance Underwriters, Ire. 'providers Casualty and Surety Company of America St. Paul Fire and Marine Insurance Company United States Fidelity and Guaranty Company St, Paul Guardian Insurance Company Ty =,Gy�mA6Ur1rA p9as. �rini y'Y Qi.�!4 q l`o °q °nuv nxo `w u`m, ��prY'ab yY n n 187 HeaaMnra PP0411Ptfi P %OPV°R41t]P1^ J p 1962 0 l )r Y°'A nc y 1951 'a a Seno' w,arawlno. .Jn S, wan' Slate of Connecticut City of Hartford as. By: - RobertL.Raney, eaior Viceprcsidcnl On this the 2 alas[ _ day of _ January 11 2016 , before me personally appeared Robert L. Raney, who acknowledged himself to bathe Senior Vice President of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., St. Paul Fie and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company,Travelers Casualty and Surely Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company, and that he, as such, being authorized so to do, executed the foregoing instmment for the proposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer. Inn Witness Whereof, I hereunto set my hand and official seal. ATM _ � &Akh My Commission expires the 30th day of June, 2016. p11811� 4r Marie C. Tctrcault, Notary Public 58440 -8 -12 Printed In U.S.A. This Power ofAttonney is granted under and by the authority of the following resolutions adopted by the Boards of Directors of Nannington Casualty Company, Fidelity and Guuramly insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., St, Paul Fire and Marine Insurance Company, St. Patti Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casually and Surety Company, Travelers Casualty mid Surety Company of America, aril United States Fidelity And Guaranty Company, which resolutions mellow in full force and effect, reading as follows: RESOLVED, that the Chairman, the President, any Vice Chairman, ally Executive Vice President, ally Senior Vice President, any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretory or tiny Assistant Secretary may appoint AltomcyS -in -Fact and Agents to act for and on behalf of the Company and may give Such appointee such authority as his or her certificate of nuthorfly may prescribe to still' with (lie Company's name and seal will, the Company's seal bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of n bond, rcccgaizamcc, or conditional undertaking, and any of said officers Or the Board of Directors at any time may remove Ary such appointee and revoke the power given him or her; mid it is h1JRTHER RESOLVED, that the Chah Mal), the President, any Vice Chairman, Any Dxccutivc Vice Ptesidem, any Senior Vice President or nny Vice President may delegate all m' any part of file foregoing authority to one or mom officers Or employees of this Company, provided that each Such delegation is in writing and a copy thereof is filed in the office of the Secre(aty; and it is FURTHER RESOLVED, that any hand, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or condilh n d undertaking shall he valid and binding upon the Company when (a) signed by (lie President, any Vice Chairman, ally Executive Vice President, any Senior Vice. President or any vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or nny Assistant Secretary and duly Attested and settled with the Company's seal by a Secretary or Animan(Sccrelary; or (b) duly executed (under seal, if required) by one or mom Attorneys -bi -Fact and Agents pursuant to the power prescribed in his or her certificate or their certificules of authority or by one of room Company officers pursuant to A written delegation of Authority; and it is FURTHER RESOLVED, that the Signature of each of the following officers: Pmsidem, any Executive Vice Presider, airy Senior Vice President, any Vice Presideal, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any Power of Altomcy or to any certificate relining thereto Appoining Resident Vice Presidents, Resident Assistant Secretaries or Attorneys -in -Pact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and Bay such Power of Attorney or certificate bearing such facsimile signal m or facsimile seal shall be valid and binding upon the Company And any such power so executed and certified by such facsimile signature and facsimile seal shill he valid and binding on the Company in the futm'c with respect to any bond or understanding to which it is attached. I, Kevin E. Hughes, the im larmigned,Assismnt Secretary, of Farmington Casualty Company, Fidelity And Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, ilia., St. Pad Piro and Marine insurance Company, St. Paul Guardian Insurance Company, St. Paul Mmcmy Insurance Company, Travelers Casualty And Surely Company, Travelers Casualty and Surely Company of America, and United States Fidelity and Guaranty Company do hereby certify that the above and foregoing is a true and center copy of the Prover of Arorncy executed by said Companies, which is in full force and efe2ectt and has not been nwoolked. IN TESTIMONY 6VIIEREOF, I have hereunto set my hand and affixed the seals of said Companies this s! ` tiny of f ' t!T 20 ! V1 AK.,lHughe ist"a Sac, uuy escvr yy1rY75y,^^�., 'r1961� n s 7c�hcti '197 wt1m9a5wu1 a Pjgt Ar ,,5M , r i +r'"<k ,�." r i 4r , tic , �' a¢) 1cj �NIS NL ro rFt finS1 +r�/a Ry' � P � $ ¢vf \/p�aS-a y° 8� w�h.oi no 7 E q.r7! < '' ° d Sr .F ry1 n�rr k utroio+fiy. ce S (E-1) � SU `S i Mu -fi4taMY9µ6 dn � P `� AINbd To verify the aahenticity of this Power of Abomey, call 1 -800- 421 -3880 or winner us At www.uavelersbond.com. Please refer to the Adorney -ln -Fact number, the above -named individuals Ind the details of the bond to which the power is attached. 0_ThP-C'1AYW-,'-ut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Concrete and Stormwater Infrastructure Improvements at Clinch Martial Arts DATE: June 17, 2016 BACKGROUND: The subject commercial development is located at 11693 N Garnett Rd. Public infrastructure includes construction of a concrete approach, stormwater and sidewalk improvements. FINAL INSPECTIONS: Final inspections for the infrastructure component were completed in May 2016 by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bond and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of a concrete approach, sidewalk and stormwater infrastructure improvements at Clinch Martial Arts Academy. ATTACHMENTS: Location Map City Attorney bond approval letter & copy of bonds Clinch Martial Arts 1" = 376 ft Location Map 01/05/2015 This map represents a visual display of related geographic Information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso staff for the most up -to -date informatlon. Farris, Earl From: Lombardi, Julie Sent: Tuesday, May 31, 2016 10:20 AM To: Hancock, Brandon; Farris, Earl Subject: FW: Clinch Bond and Rider for Concrete and Storm Gentlemen, Please allow me to make several corrections to my earlier approval of the Clinch Martial Arts Storm Sewer Entrance Grading maintenance bond. First, I reviewed the bond and rider at your request. The amount of the bond, $9,250, is well within the surety's $143,041,000 underwriting limitation. Therefore, the bond and rider are both approved. Julie Lombardi Julie Trout Lombardi City Attorney 111 North Main Owasso, Oklahoma 74055 918.376- 1511(o) 918.376 -1599 (f) From: Lombardi, Julie Sent: Friday, May 27, 2016 2:36 PM To: Hancock, Brandon; Farris, Earl Subject: RE: Clinch Bond and Rider for Concrete and Storm Brandon, I have reviewed the Clinch Martial Arts Storm Sewer Entrance Grading maintenance bond at your request. The Attorney -in -Fact signature is authorized, the surety is licensed to do business in Oklahoma and the amount of the bond is well within the surety's $9,250 underwriting limitation. Therefore, the bond is approved. Julie Lombardi Julie Trout Lombardi City Attorney 111 North Main Owasso, Oklahoma 74055 918.376- 1511(o) 918.376 -1599 (f) From: Hancock, Brandon Sent: Friday, May 27, 2016 1:20 PM To: Lombardi, Julie; Farris, Earl (efarris(@CityOfOwasso.com) Subject: Clinch Bond and Rider for Concrete and Storm Julie- Could you please review the attached bond and rider correcting address. Please reply all to this email with your findings. Mnintenmice Bohn PI..VATL' LV IIONANCED PUBLIC IMPROVE, MENTS Bond Not 870003886 IC1\101V ALL MEN By TRESS PRESENI'S, Titat we .BARNES CONSTRUCTION SOLUTIONS INC, as. Prhieipnl (IJaYeloper nxl Cpn ➢nctotj, and Tfi6 OfiIO CAS�JALI1' INSURANCE COjvJI >pNy ns Surety, are lield ntitl firi»ly boulld ruifo tLa RJ q}'Qt -Iri' Oldp01.1- ns Obljgee, In the pgi}al sinit of NINE TFIOUSAND TWp 1 o 40 bjlla IijpT]" DOLT AR5 (g9250.00�'to ivhigll j> yn etit t'v111 and irnly to be utade, i4a do bind aurselves, anti enph of ow• hairs, oXCOirtors, nduiltilstrajoi's, suecossors, nit<t assigns fohilly and sevemJly, fititly by these ln'osatits, WHEREAS, tite Priuoipnl will fimtislt n boyll c ndjtiared to guarantee, for the parIo�i of TWO YBAR after final approvill ot'Mo CLIKOE,, MARTIAL ARTS STOM SEWER LNTR,ANCE GRADING (7768 l\, ONVASSO; 'XPl; 016IASS0,,OR 740$5} nprlvalaly flyanced ptiUlic lnrprovemeirj, silcl nseaptaue�}olt vY tlJe..City Coniroll of thb City of OW*Q, Olclahonia, ngeins(nil defcc {s 10 iY6'rj' uaitshjp alyd blot, wlrleh may becoure npliatrouL Ju su It privately fittmtced blic itirj rovetiierit during said period, N01V, TIiE(ZEFgRE, I`HE ONDITION OF I'1715.0)3I IGATION 15, 8UG}I fhat.lhe C.. Pfilroipal and/or Surety shall Inaethnll'y'tile Obliged for all joss that the Ob)I$ee piny sustaln by reason of Nry dofeotive w p len ijjlvatoly fiyaucetpublic improvcinont M toll may, becoine apprent durhg the said porioi, SIGNED, SEALED, AND DATED: MARCH 26, 201$ BARNES CONSTRUCTION SOLUTIONS INC,, Piinajpal BY; T17E 01110 /CASUALTY INS/U�RANCB COMPANY, Stircty BY: 4% , Attatioy- firpnct TH13 PpWBI¢ Or ATTgR1�E`/ t3 NOT YgL)b UN� -EBS ()':(g p(NTGp ON t2Lp l3Ab( {G12bl1ND.. Thlq howorolAlfentey Ilndls pw nets of thoso hall Irorotu, nni Ihoy Imvv lib eu Imilty to hOril Iho C.ompaii}� nxtopt Iq Ihoplanngrnud,IC (Ito o %lop(horalp s {vlad, ' CmdPegta Nm t000w� AUiodcpn pUo apif Casbahy'Compmiy llbo[!ylAPlllal ln9tirmlw Company � ' 71io0hloCns4pllylnsuraticpCompany WootMladconwStiranwCompany POWF)2OFATTORN�y' ,KNgyMAtl pFi&4N5 pyTNESp P(; C9FNiS?'( hglMlavfpnhm4CgsY�lfyran> pnnyondj 'I(oold$Cnsoallylnsuroflco Cmlpanygro fWpotp99 ,nsdtifyamonlzodundorlho ldtrtol •, °I�o 9( dtoDlN9Ytflantbshlln .IhotIl6mWAtuWnl lniniarimt• 6enohb,v;,� v .L,x..,...,.....'r.. ..:_ . :� 1906 Wi=t 6s, subsgldaJby ortaulhwlioJ ofac�rgt46klal.ol lhp GOnlphalv�6nJ lhID capgalosdopbtUlo Con>pallo havahnon oHttttl i \nrs .. An!o4c @n Tfrdm dcasuetly camp�oy t ppoQhloCatda�lyi rtsprnncnGp�ipany .' . 1 1 91 L@g41AUT0alliisu,'ra(mO0*pauy' {i r Wost iarlcpg,IDSfiiancoCdinpauy. flyi. ?' • paNd il,Cmo, sslsladiaoaulnry ' {, 414tlznUQII- .pyupanldfaus'c¢i7sgIof I6 Companys poaid ofhhccfols, M cmpahy ;OPop�pehg;yfiole7otOpyaerMp Upannc0r11tad.p9py dlpny{wwarolrijtomuy Issued Eylhe �; tilO Semafv(ppnnd vlfodPS.Ihouphlnanuspyplpxotl .::• _ tUroporyW RdvonporL tho ugdolatp�8d, /sslsleNSorrdla701(unuikenl'lro end Cgsug 1Yosd(N7o11Fnp lnsurogop CompanyJo herebytopl(}tUlpl the oiylpsl hbryol pfp4grnayol 1906 :�$ 1919: � 1914 •� � � 1991 3. LUS_t207a_I2 2Uta , Dyl odcop,slyPolpony,Tho 01110 sualylal lonp kitB tU.PTwoPows: . . PompenY�puiLodws paNd M.Qgf0ylt£slslwl$eadferyla ojryw!nl suy�folforneypin•, F'.r :lid de4ygrga ;uraty "nny6nd all jqq Hnq ;'; hands, ipc9pnllal�epsq�dAeravrply: , „; il4thAltapsNlNOdtmocb@ nlv$ lyjdpraQuW9tbne ta.�gotAnymililsnlscuoWryufUfo ', (Mfln,'gpnnoddonMdlagraiytwpds aM1ellbo Yodd and hhad'Jill ipvA U�o \Company vdN ': pang TAO 0lflo Cususpylmurdaw�Cgaiyany ❑bt7ly hW(ual lnewonsO COmpany,ppd .. ho (ot9polnp le dfdl,dNo ehd wrrad copyof diol!g1'rerofAllainey B %ecuted ki. !d, pis 2nd diypf. April BYi Apaa... u Orepvry' OnGoppoU,Awhlenl8oto ILn�r a The Ohio Casualty Insurance Company '' I�/1tunf ax,�TN suftm STIPULATION To beat Izetted to end form pmt of Boad No. 87CO03886 Issucd by The Ohio Casualty Insurance Connpany Banes Construction Solutions. Tnc b), behelfof htfavoroP City ffowasso, Ofyabltnta ,(a tire ontbuntof' Nlae'fha)sand 7Wo Hundred riftv Dollars out Zero Collis (S 9,250,00 ) Dollms, and dated .Match 26 2015 WHEREAS, it Is the desire of all parties than Ihis bond be onerded as hereli aller prpvided, NOW, THURFOBE, IT IS l MUM STIPULATPD AND AOR8.131) that said bond bercinbetb a described is hereby amended as follorvs: Amdddins bond description to rend; 2yftviniuteinutcoBDnd Doty. CINcU Marlinl Aris $loan Sower Pnbmrce Grndhtg -11693 N: Cornett kbnd, CollinsyMe, OIC ]T IS PURTHER STIPULATED AND AGREED thot nothing hercfn contained shall vary, niter or modify, any of the conditions of said bond except as herobt oxpresslymodiflod. SIGNED, SEALED and DATED: Mach 26 2015 s -t ff I2 13114 Stipultition (Not to be used to change, mnount of bond) Barnes Construction Solutions, Tile. Pehloipal Tay, Tile 01110 Casualttyy.�Insormlcc Company By: r��; Terry Ck p, Attorney- !a•Fnet By: Agreed to and ncceined by: City 6rowasso, Oklahoma TMIS POWCR.O.r ATTORNEY IS NOT VALID UNLUS IT IS PRINTED ON RED BACKGROUND. 7his Votes ofAltoniby limits Ilia acts of filose ,allied Ilmain,and tl,Qyliavo no gailloillytollinal 1110 conitimlyoxcollilli Ilia huniluirand toullamiloill Innoln shared, colinficole tlo• 600000i kleff6iin Fire and Casualty Company Liberty Itititual Insuranco Company The 0111,01. Casualty Iniulfanor, Company WostAnnorknin Insurance ColupAily WREOT, fill$ Power 61ARarlia, Ila ,.y 0 b'00ft SUIOC111had by oll'outlicalmd 94hof or ofirclad a Ih 1010 colarnmes, -and the 01119MV) soots of lin, qqmpppIqs hAvo be 911 affixed iiyo 14_ American Fird and Casualty Company The Ohio Liberty Muldid ihwMm66'd0hIpaiy late 195 95 D 9 A, I% j. ONTGPMERY a acknowledged. Idaltelf (a be the Asstsbuil fniowtant ..!Y'vilp And. QRV',O M..COAnY'yA? flick .40.4 of American Fire and q • rl--a.-- f—,l I)- I'VIV1191 I—) cis] wiliditillwi,yujilow wimiliallul mo aofporapons UyliiReell lea Oulymilhafizitilarli COT. IN4YITNESS WHEREOF, Ihayo hateunto a libscab .. —indill nine and affixed my riodallad sold at plymmult, Mgoling,Pennsylvania,onlhgdpy and yqnifffit Above WrIllen. sh UUNIMM113 Urn ON-91111SYLVANIA r 9 IiMQldtfadhsopsl � BTMSQ �, lPobtD y: OP ptymqulh'rwp,h MY qDwhs!" axjdwt�lw;a� d0,20 17 ry PenRsYYarylASiotlaUOgol Wlnpaa 0 at Insot mica M" MiduOl IMMMIN 094i(JY, Paid VVIOSIANedclin InsuriRclic'mixafty V411CIT rinsfiftifolis arbinow In III force mulpfia0t*j4vOfh*)4 as4qlt0s; ly ARTIOLC IV - OFFICERS —troctioti 12, Ponyipt of Alto — Audio IIII-VOI10i; by the Mationtmor the PfosIdonf, andeubject' C 19.0tip * h limit ' avo, a . c . fill - behalf of Ilia Q%jimid6n to appoint Ovistsafillhanniq. s6gilsia1dit j�ly�f to bind (lie by Q elf signature ImI 6�6�qjjcr of.,my so filagveorattoraq pads - r elynhineso li—ExemilqAtf Cap , 6RTIPI CIA 1whillarOC aq III h* p?nY milmizell for lint pinixo3ii 1 PC opfaff imch as may be oaconiely I"CI to hohplfol Said as solely pay and A ObV061hins. stick Cabled (a l6jladlallons set finiWid hiah, rq I p active . palavars or ARCO% . nay Chat . I I Wo hill pmvcif to Orid itiampaII9 3, tecognizaircoll and other sund�, d ** ' . q . - * whonso Ok VPa *d6l 0 by Ill4anildoid kal atilisled by ilia - 7913C, Pididd ... 09 !ail as may by nocpsSPry tonal on I At such Al'inq . Oys� . I eqqd d oi p1hfarma iimly any 00.01 undartaldliIs, hauls, raoadrtlz caAqAqol avimi "!All h Company caliqnIs that WAWA orrilechimicallyropred q ulcmildlinaltif . a Dlpny A ;tIsimdpocm laryoddI6. any lq tonneclloA with Iw Alybo A A. V Of Gregory W. QuenjIml, Hui tiodersidpholl, Assistant SocAQ . tary, OfAmadon Fite W Casualty Nest ANedcgn P§IiI - - Conipant Tito 9419 00sycadl)l IftsillaRcO.961m][141Y, UbmiVitlululd Inswimp C.O.Alliany, and P66Y that the paid affIrAmInfilics not beer, rawkqd. y N.7•.lITIMONYWHIREOF, I havit jniromh, Aot rpy hand pmd, Afflimil the 46 2 n d -day of. April ,20 15 CIID"140 'aPl ot 1912 By: UM90ty K UBVenp*M,A!ArsWrOi3GcI0tafy A a of 60 0 Ti City wit soul Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Hickory Creek Phase II DATE: June 17, 2016 BACKGROUND: The subject residential development is located at the intersection of N 129 E Ave and E 66 St N. Public infrastructure includes streets, sanitary sewer, and stormwater drainage improvements. FINAL INSPECTIONS: Final inspections for the infrastructure components were completed in June 2016 by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of infrastructure improvements at Hickory Creek Phase II. ATTACHMENTS: Location Map City Attorney bond approval letter & copy of bonds Rogers County RWD 3 Water approval letter Hickory Creek Phase II All 1" = 188 ft Location Map 05/31/2016 W { L 5 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. please contact Owasso Public staff for the most up -to -date Information. Farris, Earl From: Lombardi, Julie Sent: Monday, May 23, 2016 3:49 PM To: Eaton, Steven Subject: RE: Hickory Creek ph. 2 Steven, I have reviewed the Hickory Creek II paving & storm drainage system bond and the sanitary sewer bond at your request. The Attorney -in -Fact signature on both bonds is authorized, the surety is licensed to do business in Oklahoma, and the amount of both bonds is well within the surety's $1,852,000 underwriting limitation. Therefore, both bonds are approved. Julie Lombardi Julie Trout Lombardi City Attorney 111 North Main Owasso, Oklahoma 74055 918.376- 1511(o) 918.376 -1599 (f) From: Eaton, Steven Sent: Monday, May 23, 2016 3:16 PM To: Lombardi, Julie Subject: Hickory Creek ph. 2 Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seaton@citvofowasso.com Phone 918- 272 -4959 Cell 918-693-3979 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: GR34946 KNOW ALL MEN BY THESE PRESENTS, That we IRA M. GREEN CONSTRUCTION COMPANY as Principal (Developer and Contractor), and GRANITE RE, INC, as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of FORTY -FOUR THOUSAND, TWO HUNDRED THIRTY DOLLARS & 24!100 * * * ** ($44,230.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the HICKORY CREEK II — SANITARY SEWER SYSTEM, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety sliall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: MAY 20, 2016 IRA. M. GREEN CONSTRUCTION COMPANY, Principal GRANITE RE, INC., Surety BY:) Attorney -in -Fact Am"am rt GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; JANE HENDON; CARLA CARTER; AMY LAMBERT; PAM SLATON;.AUDREY MCCRAW; NANCY M. HANSEN its true and lawful Attorney- in- Fact(s) for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; JANE HENDON; CARLA CARTER; AMY LAMBERT; PAM SLATON; AUDREY MCCRAW;.NANCY M. HANSEN may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the - signatures of its President and Secretary/Treasurer, this 17 °' day of June, 2015. Kenneth D. Whittingron, President STATE OF OKLAHOMA / ,'�7` SS: q.. 4 /"rG7/v COUNTY OF OKLAI -IOMA) - Kyle . McDonald, Treasurer - - On this 17ih day of June, 2015, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth.D. Whittington and Kyle P, McDonald were respectively the President and the Secretary/Treasurer of - GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company. - My Commission Expires - August 8 2017 � - Nota k Public - - - - Commission #: 01013257 aK., GRANITE RE, INC. - - - Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc, and that said Power of Attorney has not been revoked and is now in full force and effect. - - "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety - jbonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided; however, that the seal shall not be necessary to the validity of any such instrument or undertaking." - - IIxWLN affixed NESS WH O , the undersigned ias subscribed this Certificate and axed the corporate seal of the Corporation this ot(jY"' day of ,20 e / 5°...w..L .__ Kyle P P. McDonald, Secretary/Treasurer GRO800 -1 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: GR34945 KNOW ALL MEN BY THESE PRESENTS, That we IRA M. GREEN CONSTRUCTION COMPANY as Principal (Developer and Contractor), and GRANITE RE, INC. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of TWO HUNDRED SEVENTY THOUSAND, SEVEN HUNDRED FIFTY -EIGHT DOLLARS & 24/100 * * * ** ($270,758.24) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assignsjointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the HICKORY CREEK II — PAVING & STORM DRAINAGE SYSTEM, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: MAY 20, 2016 IRA M. GREEN CONSTRUCTION COMPANY, Principal BY: ry�y- GRANITE RE, INC., Surety BY: %ani , Attorney -in -Fact AmD GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE, RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City:of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: - - BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; JANE HENDON; CARIA CARTER; AMY LAMBERT; PAM SLATON; AUDREY- MCCRAW; NANCY M. HANSEN its true and lawful Attorney -in- Facts) for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: BARRY L. HERRING;. SHANNON NICHOLAS; VICKY JARVIS; JANE HENDON; CARLA CARTER; AMY. LAMBERT; PAM SLATON; AUDREY MCCRAW; NANCY M. HANSEN may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be scaled with its corporate seal, duly attested by the, signatttres.of its President and Secretary/Treasurer, this 17" day of June, 2015. Kenneth D. Whittingfon, President STATE OF OKLAHOMA ) s e�a.t ,/ / �./ SS: G, //"/l-7�-V COUNTY OF OKLAHOMA) Kyle k. McDonald, Treasurer _ On this 17" day of June, 2015, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretaryfrreasurer of GRANITE RE, INC.; the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed . to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company. 4 My Commission Expires. August 8, 2017 O� _ Nota Public - - Commission #: 01013257 .o,a. - _ GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the.following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite - Re, Inc. and that said Power of Attorney . has not been revoked and is now in full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile, On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." IN-�V_ II NESS WHE F, the undersigned as subscribed this Certificate and affixed the corporate seat of the Corporation this - (iUl May of __� 20 5 G d L Kyle P. McDonald, Secretary/Treasurer GROBnO.1 DATE: 5/17/2016 RE: HICKORY CREEK Phase II The undersigned certifies that he has inspected the water distribution system constructed, reference the above, and further certifies that said system was built in accordance with the standard requirements of the District, and said distribution system has been constructed within the boundaries of the proper easement. The undersigned further recommends the District accept the water distribution system. Steve Newcomb RWD #3, Rogers Co., District Inspector The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Starbucks (Garrett Creek) DATE: June 17, 2016 BACKGROUND: The subject development is located at 13506 E 116 St N. Public infrastructure improvements include new sidewalk along E 116 St N. FINAL INSPECTIONS: Final inspection for the infrastructure component was completed in June 2016 by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bond and required as -built drawings. RECOMMENDATION Staff recommends acceptance of infrastructure improvements at Starbucks. ATTACHMENTS: Location Map City Attorney bond approval letter & copy of bonds STARBUCKS �. o v ♦ AYIf E, �� ?� �' ��v4 a �, P ° � �' ` l 116TH STREET NORTHr 13.1 EILLY AUTO PARTS ITACO BUEENO!i ir..�.. ! f f f7 °f�G' It :.. ; 11 I-A HIGHWAY 1 AN Tel r� t.St ..36 0'R 6 e 2ti 1" = 188 ft LOCATION MAP 06/01/2016 S This map represents a visual display of related geographic information. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso Public staff for the most up-to -date information. Farris, Earl From: Lombardi, Julie Sent: Thursday, May 05, 2.016 3:47 PM To: Eaton, Steven Cc: Farris, Earl Subject: RE: Starbucks Steven, I have reviewed the maintenance bond for the sidewalk along the north property line of Starbucks at your request. The Attorney -in -Fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $143,041,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi Julie Trout Lombardi City Attorney 111 North Main Owasso, Oklahoma 74055 918.376- 1511(o) 918.376 -1599 (f) From: Eaton, Steven Sent. Thursday, May 05, 2016 1:59 PM To: Lombardi, Julie Cc: Farris, Earl Subject: Starbucks Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seaton(@citvofowasso.com Phone 918 - 272 -4959 Cell 918-693-3979 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: 870000925 KNOW ALL MEN BY THESE PRESENTS, Thatwe CARL S. WHITE CONSTRUCTION CO as Principal (Developer and Contractor), and OHIO CASUALTY INSURANCE COMPANY as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Four Thousand Five Hundred Dollars ($4500.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will fw•nish a Bond conditioned to guarantee, for the period of TWO YEARS after final approval of the Sidewalk alone North Property Line of the Starbucks @ 13506 E/ 116 °i Street North, Owasso, OIZ 74055, a privately financed public improvements, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period, NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall hrdemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: &i cy day 4 2016 CARL S. WHITE CONSTRUCTION CO, Principal BY: Ohio Casu ty Compa , Surety BY:,:--. �� Attomey -in -fact THIS POWER OF ATTORNEY IS NOT VALID UNLESS IT IS PRINTED ON RED BACKGROUND, This Power of Altorney tit 116Ins acts of those named horehn, and they havens, authority to bind the Company oxcopt in the maonor and to the exte @t heroin stn led. Certificate No. 7190927 American Fire and Casualty Company Liberty Mulual Insurance Company The Ohio Casually Insurance Company WestAmorlean Insurance Company POWER OF ATTORNEY KNOWNAU, PERSONS BY THESE PRESENTS: ThatAmodcan File&Casualty Company and The Ohio Casually lnsoanco Company are corporations duly organized under (he lawsof 010 State or New Hampshire, that Uberty Mutual Insurance Company is a corporation duly organized under (he laws of the Stale of Massachusetts, and WostAmerican Insurance Conyiarly Is acorporaflonduiyorganized under the laws of the State of Indiana (hereto coliecliyolygniled Ill 'C mine pursuant to and by annually herein set faith, do ash ereby name, constitute and appolnl, Carol Gilmore; Cfiuck'Lewis: Connie Thuesorr Gtiy M: handes III• Kdston-AzeVedo;�LOlils O:�Dlosch; >.TOnv Lenn " allofthecityof TULSA state cj: ;OK each IndlAchiailyif mere be mars, than ono named its true and lawful ailomey, Iii;Iacl to oaks,, execute, seal, acknowledge and deliver, for and at its behalf as srralyahilus its aat:pnd deed,* any.and all undertakings, goods; fecoenliarices and oilier surely obligations ;1.4 pursuence of these presents and shall be as binding uponthe Companies nail ihayhavobaen:dulysigned byuje president and buy of ilia Companies In their owq pruperpersons. IN WITNESS WHEREOF, this Power of Allam J has been subscribed by an.aulhodzed offcer or ofhaal of fife:Companles and the corporals seals of the Companies have been affixed thereto tlirs Atli day of December 2015 " - P,sn c u� Y INSb auuk" mwR ` Ameilcari Fire and Casualty Company 4 jJnrvW,'o G yJoernap�R9,A^, JyJ, P^`�V Oh•� �,°w�IiF The Ohio Casualty Insurance Company' 190& o 0 1910 > ° Liberty Mutual Insurance Company 7912 1991 West meilea t Insurance Company ViLy °H.AUn••. t�l a`H'��i,t'sa}` -AD `Di)v' InN'.tN F2' y� °ro4vn * y /� ' By: K v fir STATE OF PENNSYLVANIA as David M. Care ; Assistant Secretary of COUNTY OF MONTGOMERY,' mrn On this h dayof December 2015 before me personally appeared David M. Carey, who acknowledged himself to be the Asslslant Steremry of American Fire and w Casually Company, Liberty Mutual Insurance Company, The Ohio Casualty insurance Company, and West American Insurance Company, and that he, assueh, being authorized so to do, Oro a) execute the foregaing Instrument for the purposes therein contained by signing on behalf of [be corporations by himself as a dulyauthorizedofficer- v IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my nolarlal seal Of Plymouth Mosting, Pennsylvania, on the day and year first abovew6fien. COMMONWEALTH OF PENNSYLVANIA a� j 8 •0) y .. emeq.a,m aRyNivoarl ollhla laa A, l eSNSSOOOtaell ary li on of BY; d) Plymouth b w.' Aoni ome rY CacO i N ro swa P"as"_ e' l la, 'Not0 a. ry Pphlq h1Y COmiss!on @xPUs March 26, 2 . O Wades ;' c This PowerofAttonoyis made and exoc dad pursut to rilyaflite ' following By -laws andArdhorizations OfAmerican Fire and Casualty Company, The Ohio Casually,fnsurancii 0,; Company, Liberty Mutual Insurance Company, and West American Insurance Company which resolutions are nowin full force and effect reading as follows: ` se W ARTfCLEiV— OFFICERS — Section 12. Power ofAillomey.Anyoffloar mother official of the Corporation authorized forlhatpurpose blvaifing bythe Chairman or'llio President, and stkbjaa' to such limitation as the Chairman or the Prasldanl may prescribe, shall appoint such attorneys -In -fact, as may be necessary to act In behalf of the Corporation lo.make, execute, seal,' OS acknowledge and deliver as surety anyand all undertakings, bonds, recognizancos and olhersuretyobligallons . Such attorneys -in -f act, subject to the limitations set forth In theirrespeeiive.' E a- powers of attorney, shall have full power to bind ilia Corporation by their signature and execution of any such Instruments and to attach thereto the seal of.fhe Corporation., When so `p oxeculod, such Instruments shall be as binding as if signed by the President and attest ed to by the Secretary. Any poweror migraitygramed to any representative or attorney-In-fact under the provisions of this article may be revoked at any lime by the Board: the Chairman, the President or by the officer or officers granting such power or sullici ty, c ARTICLE XIII— Execution of Contracts— SECTION 5. Surety Bonds and Undertakings. Any officer of the Company authorized for that purpose in twiling'by the chairman or the president,: and subject to such limitations as the chairman or the president may prescribe, shall appoint such allomeys -ln -f act, as may be necessary to act to behallof the Company to make , execute, O seal, acknowledge and deliver as surety any and all undertakings, bonds, tecognizances and other surely obligations. Such altomeysln -fact subject to the limitations set forth In their. �O respective powers of attorney, shall have fall power to bind the Company by their signature end execution of any such Instruments and to attachlhoreio the seal ortho Company Arlan so executed such instruments shall be os binding as if signed py.tho president and Abated,bytho secretary._, .: Certificate of Designation —The Prosidebi of the Company acting pursuant to the Bylaws orlho Company aiilhorlzes Oawd M. Carey A ;slstan1. welary to appoint such attorneys -in , . fact as may be necessary to act on belldf(.pf the Company tdiinako, ezi cute, seal, ackno'wleif e:'ond dellver,as surety app and ail tin ded` Oki bpS; bonds, recognizanweand othersurely, Obligations, ',.. Authorization —By unanimous consent of Iho Compan�6 Board bf�b'irecjare, the Company csrmer s ihat'iacslmile or mechapicallyreproduced sl undore of any assistant secretary of the Company, wherever appearing upon aceNged' papy of pngpowerof alloinay issued by ilia Comp any in connection via surely bonds shall bevalfd:and binding upon the Companyw1m. the Same force and effect as though manually.etfixed. -...); I,GregoryW. Davenport, the undersigned, Assisfapi Secretary, ofAdferiean¢ ire and Cosner! Out any, 1116: Olilo Casually Insurance Company city Mutual Insurance Company, and West American Insurance Company do hereby cer11(Y.Ihat the 11 In poiyer.of a t i o t _ n e y \ Q t y y t i ! c h the f o r e , n js n full, true; and ooCrecEtppy 6 1 1 he Power ofAllofaoy oxecu)ed by said.:. Companies, is in full force and effect and has not bit eli revoked. IN TESTIMONY WHEREOF, I have hereunto sal my hand and affixed the seals of said Companies this day of -M4!1 C,,lc SUPNNSWrq VSr urSUgVV ,�J r ➢I.p .e1R •Its x` .,➢erue,.� 7912 1491 By: m'�h : +rh orb, yzr 4$� Grepery W. Davenport, Assistant 5ocretaty li� 4.p1A F 1 rt b � rt 14 .. .4 of 50 :. rMS 1207) 122019 The CifAXW, lout Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Teresa Willson Information Technology Director SUBJECT: Capital Improvements Project Determination Public Hearing DATE: June 17, 2016 BACKGROUND The City Council adopted Resolution 2003 -14 in September 2003, establishing the procedure for amending the list of projects eligible to receive funding from the Capital Improvements Fund, also known as the permanent third penny sales tax. The procedure consists of a recommendation from the Owasso Capital Improvement Committee, followed by a public hearing before the Council, and finally a resolution amending the project listing. The Capital Improvements Committee conducted a public meeting on May 19, 2016, to consider projects proposed to be funded by the Capital Improvement Fund. The next step in the process is for the City Council to conduct a public hearing to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. Notice of the public hearing must be made no less than five days prior to the public hearing. At the conclusion of the public hearing, the City Council must continue the matter for at least two weeks before taking action to amend the listing of projects. Any action taken by the City Council to amend the current list of projects must be made by adopting a resolution. CURRENT PROJECT PRIORITIES: Adopted October 6, 2015, Resolution 2015 -17 designated the following list of projects as eligible for funding from the Capital Improvements Fund: • East 86 Street North Widening Project (Main to Memorial) • East 106 Street North and North Garnett Road Intersection Improvements • East and West Service Roads (E. 661 Street North to E. 126 Street North) • East 76 Street North Widening Project (Hwy 169 to N. 129 East Avenue) • Sports park • Vehicle Maintenance Facility • Main Police Station /City Hall • East 96 Street North & North 129 East Avenue Infrastructure Improvements • Annual Street Rehabilitation Program • Garnett Road Widening Project (E. 96 Street North to E. 106 Street North) • Elm Creek Park Improvements • Transportation Master Plan • East 116 Street North and North 129 East Avenue Intersection Improvements • Intersection Traffic Signal Improvements Highway 20 and North 140 East Avenue • Replacement Fire Engine • Radio System Upgrade • Garnett Road Widening (E 106 St N to E 116 St N) • E 106 St N and N 145 E Ave Intersection Improvements E 96 St N and N 145 E Ave Intersection Improvements STORMWATER, INTERSECTION AND SANITARY SEWER IMPROVEMENTS: Six improvement projects are being proposed at this time to be placed on the list of projects eligible for Capital Improvement Funding. • Brookfield Crossing Subdivision Stormwater Improvements • Central Park /Lakeridge Subdivision Stormwater Improvements • South Sports Park Regional Detention Pond Project • Elm Creek Tributary 5A and Rayola Park Stormwater Improvements • East 76 Street North and Main Street Intersection Improvements • Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements These projects have been identified by staff as vital to the continued development and maintenance of the City. CAPITAL IMPROVEMENTS COMMITTEE RECOMMENDATION: On May 19, 2016, the Capital Improvements Committee held a Special Meeting in accordance with the Oklahoma Open Meeting Act and City Council Resolution 2003 -14. The purpose of the meeting was to consider a recommendation to the City Council to amend the current list of projects funded through the Capital Improvements Fund. Committee members discussed the proposed road and intersection improvements. At the conclusion of the meeting, the Capital Improvements Committee voted unanimously to submit a recommendation to the Owasso City Council amending the project list to include: • Brookfield Crossing Subdivision Stormwater Improvements • Central Park /Lakeridge Subdivision Stormwater Improvements • South Sports Park Regional Detention Pond Project • Elm Creek Tributary 5A and Rayola Park Stormwater Improvements • East 76 Street North and Main Street Intersection Improvements • Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements PUBLIC HEARING: In accordance with the procedure for amending the capital improvement projects list, the City Council must conduct a public hearing to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. Notice of the public hearing was published in the Owasso Reporter June 15, 2016 as required by Resolution 2003 -14, as well as posted to the Public Notices section of the City website. The public hearing is scheduled to be conducted on June 21, 2016. ATTACHMENTS: Memoranda dated May 13, 2016, to Owasso Capital Improvements Committee for: Brookfield Crossing Subdivision Stormwater Improvements Central Park /Lakeridge Subdivision Stormwater Improvements South Sports Park Regional Detention Pond Project East 76 Street North and Main Street Intersection Improvements Elm Creek Tributary 5A and Rayola Park Stormwater Improvements Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements TO: Capital Improvements Committee City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Brookfield Crossing - Stormwater Improvements DATE: May 13, 2016 BACKGROUND: The Brookfield Crossing subdivision is located N)W of E 116 St N and Garnett Road Intersection. This residential subdivision was developed in 2001 -2002 with City infrastructure being accepted by City Council in January 2003. Prior to acceptance, Public Works identified several issues with the stormwater conveyance system and detention pond. However, miscommunication between the former Infrastructure Inspector and City Engineer led to the stormwater infrastructure being accepted prematurely. In January 2004, Public Works met with the developer concerning the stormwater issues within Brookfield. At that time, all parties were able to view the certified as -built plans and come to agreement that the stormwater system has faults in the design and the system was not installed as shown in the designed plans. Shortly thereafter, the developer hired a new engineering consultant (Kellogg Engineering) to analyze, identify, and provide solutions relating to the stormwater deficiencies. The results indicate the stornwater detention facility outfoll structure was installed at the incorrect elevation consequently detention capacity isn't adequate for a 100 -year storm event. In addition, stormwater piping is inadequate in size and doesn't have proper slope is some areas of the conveyance system causing street and yard flooding on the north and east end of the subdivision during a 2 -3 inch rain event. Since Kellogg Engineering provided a conceptual design in February 2004, the developer has not made any attempt to address these drainage issues within Brookfield Crossing. In addition, the developer has recently informed the City staff that he does not have the funding available to assist with costs related to the identified stormwater deficiencies. SCOPE OF WORK: The proposed stormwater improvements would include raising the outtall structure within the detention pond and internal and external stormwater piping upgrade and offsite channel improvements. The estimated construction cost is $700,000. FUNDING: Engineering and design is being funded from the Stormwater Fund. Funding for construction is being proposed through the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council amending the priority determination to include stormwater improvements within the Brookfield Crossing subdivision. ATTACHMENT' A. Location Map Te City Wit out Limits. TO: Capital Improvements Committee City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Central Park /Lakeridge Stormwater Improvements DATE: May 13, 2016 BACKGROUND: The Central Park drainage channel is located between East 86th Street North and Owasso Mid - High School. The channel commences northwest of the East 861h Street North /North 123rd East Ave Intersection at the bridge and traverses northwesterly between the commercial property housing State Farm Insurance and Lake Ridge Subdivision. The channel continues toward the new SAHO building and enters the property owned by residents in Central Park II. Lastly, the channel turns into the Owasso Public School property and connects with the Central Park detention pond outlet. This project was listed as a priority project in the 2005 Master Drainage Plan (MDP). Funds from the stormwater fund were budgeted to provide the initial design survey and engineering design for the project. SCOPE OF WORK: The proposed stormwater improvements would include realigning the channel into the existing drainage easement with the use of an articulated concrete structure. The estimated construction cost is $1.3 million. FUNDING: Engineering and design is being funded from the Stormwater Fund. Construction cost is proposed to be funded through the Capital Improvements Fund, RECOMMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council amending the priority determination to include stormwater improvements within the Central Park /Lake Ridge subdivision. ATTACHMENTS: Location Map The Ci,y Wit out Limits. TO: Capital Improvements Committee City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: East 761h Street North /Main Street Intersection Improvements DATE: May 13, 2016 BACKGROUND: The E 76th St North is a heavily used secondary arterial in the Owasso city limits that conveys residential and commercial traffic through the area, as well as commuter traffic to and from Tulsa. The intersection with Main Street is extremely busy during the business hours and important to the businesses and consumers in the area. Main Street has and will continue to be focus area in Owasso. The original First Bank of Owasso is located at the southwest corner of the intersection. With the building being converted to the New City Hall, this area will become even busier. The southeastern corner of the intersection has recently been purchased by a developer with new building construction on the horizon, The Gathering on Main, which is a monthly one - evening festival held for the citizens of Owasso, is celebrating its second birthday. The event is held on Main Street, North of 761h Street North from spring through fall. The Farmers Market, which will also be funded by Vision 2025 and be constructed on Main Street, will increase traffic demand in the area. SCOPE OF WORK: The proposed intersection improvements would include stamped brick crosswalks and landscaping, an additional lane to allow for a center -turn lane, relocating water lines under 76 +h Street North, updating the storm sewer under the intersection and repaving the entire intersection. The estimated project cost is $1.5 million which includes private utility relocation and construction. FUNDING: Funding in the amount of $1.0 million is included in the Vision 2025 Funds. The remaining balance of approximately $500,000 is being proposed to be funded through the Capital Improvements Fund. RECOMMENDATION Staff recommends approval to submit a recommendation to the Owasso City Council amending the priority determination to include intersection improvements at East 761h Street North and Main Street. ATTACHMENTS: Location Map CONCEPT 2 PLAN FlIfIrN RI, Wom,'I TMpeo1 Limits. The City Wit ouf Limits. TO: Capital Improvements Committee City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: South Sports Park Regional Detention Pond DATE: May 13, 2016 BACKGROUND: The South Sports Park is an area that has developed as the North Sports Park has reached playing capacity. It currently houses a few baseball fields, unimproved parking areas and a restroom facility. In addition, the park has a master plan that calls for additional lighted ball fields, paved parking, a splash pad, walking trail and additional soccer fields. Lastly, the park property is also the location for a planned regional detention pond. Two (2) creeks used to converge on the property near E 1061h St N and cause flooding during heavy rain. Both streams are shown to be "blue- lines" on a U.S.G.S. Topography map for the area, which indicates a United States Army Corps of Engineers ( USACE) regulated streams. The northern stream drainage comes from Hale Acres Subdivision and the southern stream from Meadowcrest Subdivision. (See exhibit) However, in the last few years, staff realigned the northern stream, with USACE permission, to flow along the eastern edge of the park and converge with the southern stream on the eastern boundary. As a result, this modification opened up a large area for future growth within the southern section of the sports park. In 2014, with the Vision 2025 funds becoming available to provide additional amenities to the southern section of the Sports Park and concurrent development of Abbott Farms Subdivision immediately west of the South Sports Park, staff felt a public /private partnership should be attempted to help fund the regional detention pond. With Abbott Farms directly adjacent to the proposed regional detention pond, the developer would have the opportunity to use the regional detention pond. Therefore on -site detention would not be necessary. In return, the developer would provide the cost savings to the City for the engineering and construction of the on -site detention, With this proposal in mind, staff approached the developer of Abbott Farms and has made a tentative agreement to the terms mentioned above. SCOPE OF WORK The proposed dry detention facility will provide stormwater capacity up to a 100 -year rain event for Meadowcrest, German Corner, Hale Acreas, South Sports Park and Abbott Forms. As mentioned, the detention facility is designed to be dry majority of the time. Therefore, soccer fields will be proposed within the facility providing a multi - purpose function, FUNDING: Engineering and design is being funded from the Stormwater Fund. Construction cost proposed to be funded through the Capital Improvements Fund and by the private sector. RECCOMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council amending the priority determination to include South Sports Park Regional Detention Pond Project. ATTACHMENTS: Location Map r TO: Capital Improvements Committee City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Elm Creek Tributary 5A and Rayola Park Stormwater Improvements DATE: May 13, 2016 BACKGROUND: Elm Creek Tributary 5A The Elm Creek Tributary 5A provides stormwater conveyance for Tyann Plaza, Lakeridge and Three Lakes subdivision, Original Town and Forest Creek Business Park. In February 2016, Oklahoma Water Resources Board (OWRB) performed an audit to ensure. residential and commercial developments are following the guidelines set forth by the National Flood Insurance Program. The audit outlined needed channel improvements just north of the Forest Creek Business Park to the southern property line in order to convey a 100 -year rain event. In addition, OWRB representative requested construction commence within the next two years. Rayola Park Regional Stormwater Detention Facilit This project was identified as a priority in the 2005 Stormwater Master Plan. The proposed site is located northwest of the YMCA property. Stormwater detention is recommended in order to offset increase in flow rates because of past development occurring upstream. SCOPE OF WORK: Elm Creek Tributary 5A The proposed stormwater channel improvements would include enlarging the channel to increase capacity along with construction of an articulated concrete wall and floor. The estimated construction cost is $500,000. Rayola Park Regional Stormwater Detention Facility The proposed stormwater improvements would provide adequate conveyance and detention for the eastern portion of Afar Heights subdivision and commercial along E 86 St N from HWY 169 to just west of Main Street. The dry detention facility would be a multi - function facility. As with another proposed detention pond, this facility would have the ability to provide sporting activities, as weather permits. The estimated construction cost is $3.0 million. FUNDING: Engineering and design is being funded from the Stormwater Fund. Construction cost is proposed to be funded through the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval to submit a recommendation to the Owosso City Council amending the priority determination to include Stormwater improvements located within Elm Creek Tributary SA and Rayolo Park. ATTACHMENTS: Location Map T Wit out Limits. TO: Capital Improvements Committee City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Garrett Creek - Morrow Place Sanitary Sewer Improvements DATE: May 13, 2016 BACKGROUND: The Garrett Creek lift station and force main was constructed in 2004. The lift station is currently operating at approximately 80% of its rated capacity and provides sewer service to Garrett Creek Residential and Commercial, Rejoice School, Rejoice Church, Walgreens, McDonalds, Taco Belt, Discount Tire, Village and Ace Hardware. With the development of Morrow Place and other potential development within the area, City of Owasso and Owasso Land Trust have been working on a solution for several years in order to accommodate the sanitary sewer needs for existing and future development from E 106 St N to E 126 St N and HWY 169 to N 129 E Ave. In 2011, Owasso Land Trust took the initiative and hired Kellogg Engineering to begin the study of the basin and determined a new lift station, force main and gravity line is in need in order to accommodate the existing sanitary sewer flows from the Gareit Creek lift station and future estimated sanitary sewer flow within the basin. The design is near completion and Owasso Land Trust has requested funding assistance for the future capacity of properties not owned by the Owasso Land Trust. The construction of the sanitary sewer improvements is being proposed to be funded through a public /private partnership. In order for the City of Owasso to receive a return on the investment, City Council approved the "Garrett Creek - Morrow Place Sanitary Sewer Assessment Area ". Once construction is complete and final invoices have been received, a per -acre assessment fee will be determined and recommended to City Council for review and approval. SCOPE OF WORK: The proposed new lift station, gravity sewer and force main improvements would provide sanitary sewer capacity for 760 acres of existing and non - development property. The estimated cost for engineering and construction is $1.6 million. FUNDING: Funding for the improvements would be through the Capital Improvements Fund and private sector. RECOMMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council amending the priority determination to include sanitary sewer improvements with the Garrett Creek /Morrow Place Sewer Assessment Area, ATTACHMENTS: Site Map The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Ordinance 1081, Rezoning (OZ- 16 -04) - 13707 E 96th St N DATE: June 17, 2016 BACKGROUND: The City of Owasso received a rezoning application for a property located at 13707 E 96th St N, one lot west of Christ's Church of Owasso. The property is 2.85 acres in size, and the applicant requests zoning to be changed from AG (Agriculture) to RS -3 (Residential Single - Family). SURROUNDING ZONING: Direction Zoning Use Land Use Plan Jurisdiction:' North RE (Residential Undeveloped Residential City of Number of Reserve Areas Estate Within PUD? N/A Owasso N/A RS -2 City of Owasso Applicable'Paybacks Storm siren fee of $35 /acre Potential Elm Creek Sanitary Sewer $1,580.00 /Acre South (Residential Single Family Homes Residential City of Single-Family) Owasso East AG Single - Family Residential City of [Agriculture) A riculture /Residential Owasso West AG Single - Family Residential City of (Agriculture) Agriculture/ Owasso SUBJECT PROPERTY /PROJECT DATA: Property Size 2.85 acres Current Zoning AG (Agriculture) Proposed Use Residential Lots/Blocks N/A Land Use Plan Residential Number of Reserve Areas N/A Within PUD? N/A Within Overlay District? N/A Water Provider City of Owasso Applicable'Paybacks Storm siren fee of $35 /acre Potential Elm Creek Sanitary Sewer $1,580.00 /Acre Streets (public or private) `' N/A ANALYSIS: The applicant for this property has requested the zoning of RS -3 (Residential Single - Family) zoning be applied to the property which can be done if the proposed zoning conforms to the Owasso 2030 Land Use Master Plan. In this case, the Land Use Master Plan calls for residential uses in this location so applying RS -3 zoning to the property would be appropriate. After reviewing the surrounding area, this proposed residential zoning fits with the area's predominant residential development. Although there are more intense uses in the surrounding area and approved higher density residential development to the east of the subject property, staff believes this type of development will fit well with the residential character of the area. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including, but not limited to, paved streets, landscaping, and sidewalks. The City of Owasso will provide sanitary sewer and water to the property. PLANNING COMMISSION: The Owasso Planning Commission considered this item at their meeting on June 13, 2016 and voted unanimously to recommend approval of the rezoning. RECOMMENDATION: Staff recommends approval of Ordinance 1081, rezoning the subject property from AG to RS -3. ATTACHMENTS: Ordinance 1081 Area Map Aerial Map Zoning Map Land Use Plan CITY OF OWASSO, OKLAHOMA ORDINANCE 1081 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -16 -04 CHANGING THE ZONING OF PROPERTY LOCATED IN THE WEST HALF OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER (W /2 SW /4 SW /4 SE /4) OF SECTION FIVE (16), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THE PROPERTY DESCRIBED HEREIN SHALL BE REZONED TO RS -3, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the rezoning of the property referenced in OZ- 16 -04. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: The West Half of the Southwest Quarter of the Southwest Quarter of the Southeast Quarter (W /2 SW /4 SW /4 SE /4) of Section Sixteen (16), Township Twenty -one (2 1) North, Range Fourteen (14) East of the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the U.S. Government Survey thereof, LESS the East One Hundred Thirty -two (132) feet thereof and LESS the South Thirty -three (33) feet thereof. be, and the some is hereby zoned from AG (AGRICULTURAL) TO RS -3 (Residential Single - Family) District Section 1. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 2. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 3. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 4. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map. PASSED AND APPROVED this 21 st day of June, 2016. Lyndell Dunn, Mayor Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney OZ 16 -04 I I 1 I : I o' 4 � � yc� t 1 I I i I I M i w I 1 - - l = -\ ui \ \I i III 1 I I 1 I 1 , j? t - 'J lc \l/ / _ _ I 4 � 1" = 752 ft Properties 05/06/2016 L � 5 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual held conditions. To be sure of complete accuracy. please contact Owasso staff for the most up -to -date information. OZ 16.04 1" = 752 ft Smalygo 05/06/2016 W r Properties This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracv. please contact Owasso staff for the most up -to -date Information. on RD AG c 3 w OAS /I? (At CG !PUJRWO',m CS I RS -2 AG I OfA I a AG cS cG. Gm , !Owl n,o LEGEND Lana Use Catsgorl» ® CpnvlfClWl - Md .heeAa sl E,,W"M ueplbadWShouN UA lIgM�ce, CPmnerUMApd.),ARxF[A 1,A) g, SF Mbusae,Apanmems Amr relab) PMkaRe dc, - PuDWInsMUembllDUUi Public R ckl (Siyle fs bly nemaeA Holm) IMTransnoiW (A25sTeebwNiq.OuPkxn , oR 1 //. USt69WMry rTSma —G AurAftbwSpeciai DisVit M-, O iw DVMWmenl Diunct ® 10DIFIeWO.. Plnmed Trcb On est EikoweJ _ Co n.u, Sheet 6bO, trail A Fue s1Y.wn DubcJ, PuWS .l _ RsuM Public Sfioel -r Qv+ AkuViu ® Fulum Pm%. Anitr mnsit$uw © e ip of Q Public Pant v Gotl Cause ttt Cemetery The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Resolution Adopting GO Plan DATE: June 17, 2016 BACKGROUND: The City of Owasso has worked with the Indian Nation Council of Governments (INCOG) for the last few years to assist with the development of a regional bicycle, trails and public transportation plan called the GO Plan. The GO Plan offers solutions for the needs that each community has and is a document that offers the various communities a guide for how to achieve these non - vehicular transportation goals. Thus, as part of the GO Plan, Owasso received an individual plan specific to our area and needs. Similar to the Land Use Master Plan or the Transportation Master Plan, this document is envisioned as a guiding policy document, and can be used to formulate changes to the zoning code, subdivision regulations, or design criteria. James Wagner, Transportation Programs Coordinator for INCOG, provided an overview of the GO Plan to the City Council at the July 7, 2016 meeting. The GO Plan will be adopted as a part of the GrOwasso 2030 Land Use Master Plan and will serve as a policy document that guides the planning, design, and ultimate implementation of a bicycle and pedestrian transportation network for the City. The Plan will assist in preserving trail corridors and complement the Complete Streets Policy by building streets that provide safe, attentive transportation choices. Due to the size of the document, staff requests that the Council visit the website (tulsotrc.orq /goolan /) to review the policy documents. RECOMMENDATION: Staff recommends approval of Resolution 2016 -07, adopting the GO Plan. ATTACHMENT: Resolution 2016 -07, Adopting the GO Plan CITY OF OWASSO, OKLAHOMA RESOLUTION 2016 -07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, ADOPTING THE GO PLAN, THE TULSA REGIONAL BICYCLE AND PEDESTRIAN MASTER PLAN AS PART OF THE GROWASSO 2030 LAND USE MASTER PLAN WHEREAS, the City of Owasso has participated with the Indian Nation Council of Governments (INCOG) in the development of a long -range planning document for implementing pedestrian and bicycle transportation facilities knowns as the GO Plan; and WHEREAS, The City of Owasso embraces the transportation needs for all citizens and understands the need for equity among alternative modes of transportation; and WHEREAS, The City of Owasso desires a safe pedestrian and bicycle transportation system throughout the City that can also connect to the regional network; and WHEREAS, the GO Plan forms the basis for implementing a bicycle and pedestrian network in the City of Owasso; and WHEREAS, the GO plan supports the Complete Streets Policy and the Transportation Master Plan; and WHEREAS, the GO Plan will become a component of the GrOwasso Land Use Master Plan and will serve to preserve and secure pedestrian and bicycle transportation corridors throughout the community when evaluating land development proposals; and WHEREAS, a transportation system conducive to walking and bicycling, for all ages and abilities, reduces traffic congestion, improves public health, decreases air pollution, enhances economic vitality, provides a more livable community and improves the overall quality of life for Owasso residents. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA THAT: The City of Owasso shall adopt the GO Plan as a part of the GrOwasso 2030 Land Use Master Plan. APPROVED AND ADOPTED this 21st day of June, 2016 by the City Council of the City of Owasso, Oklahoma. Lyndell Dunn, Mayor ATTEST Sherry Bishop, City Clerk Approved as to Form: Julie Trout Lombardi, City Attorney n—Tity Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Christopher A. Garrett Fire Chief SUBJECT: Monitor /Defibrillator Purchase DATE: June 17, 2016 BACKGROUND: As a paramedic -level ambulance service, the fire department uses advanced medical technology as a part of its service delivery system; of which, monitor /defibrillators are the core component. The fire department has an inventory of eight (8) monitor /defibrillators in service on the ambulances and pumpers. Four (4) of these units are due for replacement, while the remaining four (4) were purchased in 2011, and are approximately one -half way through their expected 10 -year service life. The monitor /defibrillators must be capable of more than just monitoring patients' cardiac rhythms and delivering a shock of electricity to patients suffering a cardiac arrest. Among many other capabilities, these devices must be able to perform 12 -Lead ECGs, treat life- threatening arrhythmias using non - invasive cardiac pacing, and constantly monitor vital signs, respiratory quality, and the impact and effectiveness of the body's oxygen /carbon dioxide exchange. With the exception of the monitor /defibrillators, all of the department's cardiac resuscitation equipment is manufactured by Zoll Medical Corporation. Having the desire to standardize the resuscitation equipment, and recognizing the potential problems associated with having two distinctly different defibrillators in use, staff researched the cost of switching the entire inventory from the Physio- Control LifePak monitor /defibrillators currently in use to the "X Series" monitor /defibrillators produced by Zoll. To ensure the Zoll product would meet our needs, approximately one year was spent vetting the "X Series" through formal and informal processes, gathering input from end users, the EMS Committee, and our Medical Director, Dr. Audrey Stanton. The Zoll "X Series" monitor /defibrillator was determined to meet all of our clinical needs, and the unit's lighter weight was desirable from the end users' perspective. COST: The State of Oklahoma participates in the National Association of State Procurement Officials (NASPO) contract with Zoll (contract number SW300). The NASPO contract was a competitively bid contract awarded in 2011, and subsequently renewed in April, 2016. As Zoll is the sole manufacturer and source for the "X Series" monitor /defibrillators, the account executive was contacted to negotiate additional cost savings relating to the purchase of the eight (8) units. TABLE OF COSTS: Items Quantity List Price NASPO Contract Price Total Price Zoll "X Series" Monitor /Defibrillator (601- 2241011-01 ) 8 $ 42,375.00 $ 34,747.50 $ 277,980.00 Accessories 8 $ 1,352.50 $ 805.65 $ 6,445.20 Batteries 16 $ 495.00 $ 405.90 $ 6,494.40 Battery Charging System 3 $ 2,583.00 $ 2,118.06 $ 6,354.18 Total Cost $ 297,273.78 Trade -in for Current Inventory of Physic - Control LifePak Monitor /Defibrillators 8 $ 117,273.84 Final Cost Total Cost less Trade -in $ 179,999.94 The contract cost of the Zoll "X Series" monitor /defibrillator is $34,747.50 per unit, which is $7,627.50 less that the list price of the unit on the open market. This contract would generate a total savings of $61,020 for the eight (8) units. Additionally, pricing of the accessories, batteries, and battery charging systems results in a savings of $7,195.22. Further savings are available through Zoll's trade -in offer of $117,273.84 for the eight (8) Physio- Control LifePak monitor /defibrillators currently in use. FUNDING: The FY2016 Ambulance Capital Budget included $185,000 for monitor /defibrillator replacement. RECOMMENDATION: Staff recommends City Council approve the purchase of and payment for eight (8) "X Series" monitor /defibrillators, and all necessary accessories and supporting equipment from Zoll Medical Corporation for $179,999.94. O—T Citdxw! out limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Linda Jones, Finance Director SUBJECT: Contract for Auditing Services DATE: June 17, 2016 BACKGROUND: City charter and state statutes require that an independent accountant perform an audit of the City's finances annually. In April 2006, the city accepted proposals for auditing services from public accounting firms. The proposal from Cole and Reed, P.C. was selected, and the City has contracted with them to perform auditing services until 2014. December 1, 2014, Cole and Reed, P.C. merged with McGladrey, LLP (which last year changed their name to RSM, LLP) a large, national accounting firm with governmental expertise and nearly 8,000 professional staff. Because the Partner -in- Charge, Manager, and Senior accountant for the City of Owasso audit engagement, all transitioned to RSM, LLP, the Audit Committee and City staff supported continuing the contract with RSM, LLP as negotiated with Cole and Reed, P.C. contingent upon rotation of the Partner -in- Charge. The Owasso Audit Committee met on February 16, 2016, and discussed the performance of RSM, LLP. After considering auditor expertise, contract expense, and staff time, the Audit Committee recommended the Council enter in to a one -year extension of the contract for auditing services with RSM, LLP. The Fiscal Year 2016 fee of $46,000 for RSM, LLP auditing services related to the City and its trust authorities is $1,000 higher than the FY15 base contract due to additional auditing services pertaining to the preparation of the City's first Comprehensive Annual Financial Report. Federal grant audits as required under the Single Audit Act would be billed at $3,000 each which is the same rate as was previously billed by RSM, LLC. RECOMMENDATION: Staff recommends approval of a contract with RSM, LLP as auditors for fiscal year ending June 30, 2016. ATTACHMENTS: RSM, LLP Audit Arrangement letter Summary of Annual Auditing Fees June 10, 2016 Audit Committee Mr. Warren Lehr, City Manager Ms. Sherry Bishop, Assistant City Manager Ms. Linda Jones, Finance Director City of Owasso 111 North Main Owasso, Oklahoma 74055 Attention: Audit Committee RSM US LLP i The Objective and Scope of the Audit of the Financial Statements You have requested that we audit the financial statements of the City of Owasso (the City), which comprise governmental activities, business -type activities, the discretely presented component unit, each major fund and aggregate remaining fund information as of and for the year -ended June 30, 2016 which collectively comprise the basic financial statements. We are pleased to confirm our acceptance and our understanding of this audit engagement by means of this letter. Our audit will be conducted with the objective of our expressing an opinion on the financial statements. We will also perform the audit of the City as of June 30, 2016, so as to satisfy the audit requirements imposed by the Single Audit Act and Subpart F of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The Responsibilities of the Auditor We will conduct our audit in accordance with auditing standards generally accepted in the United States of America (GAAS); Government Auditing Standards issued by the Comptroller General of the United States; the provisions of the Single Audit Act, Subpart F of Title 2 U.S. CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and OMB's Compliance Supplement. Those standards, regulations, and supplements require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk that some material misstatements may not be detected exists, even though the audit is properly planned and performed in accordance with GAAS. Also, an audit is not designed to detect errors or fraud that are immaterial to the financial statements. The determination of abuse is subjective; therefore, Government Auditing Standards does not expect us to provide reasonable assurance of detecting abuse. 1'HE POWER OF BEING UNDERSTOOD f;UDIVi rt?_x!CONISUDING ?.lii .,�_ t .h Ir1L ..,, w. .��. i :.. .ia ..... Mr. Warren Lehr, City Manager City of Owasso June 10, 2016 Page 2 In making our risk assessments, we consider internal control relevant to the City's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. However, we will communicate to you in writing concerning any significant deficiencies or material weaknesses in internal control relevant to the audit of the financial statements that we have identified during the audit. We will also communicate to the audit committee (a) any fraud involving senior management and fraud (whether caused by senior management or other employees) that causes a material misstatement of the financial statements that becomes known to us during the audit, and (b) any instances of noncompliance with laws and regulations that we become aware of during the audit (unless they are clearly inconsequential). The funds that you have told us are maintained by the City and that are to be included as part of our audit are listed here: 1. General Fund -1 2. Special Revenue Funds -6 3. Debt Service Funds -1 4. Capital Projects Funds -5 5. Enterprise Funds -2 6. Internal Service Funds -4 7. Component Unit -1 The component unit whose financial statements you have told us are to be included as part of the City of Owasso's financial statements is the Owasso Economic Development Authority. There are no component units whose financial statements you have told us will be omitted from the basic financial statements. Our report(s) on internal control will include any significant deficiencies and material weaknesses in controls of which we become aware as a result of obtaining an understanding of internal control and performing tests of internal control consistent with requirements of the standards and circulars identified above. Our report(s) on compliance matters will address material errors, fraud, abuse, violations of compliance obligations, and other responsibilities imposed by state and federal statutes and regulations or assumed by contracts, and any state or federal grant, entitlement, or loan program questioned costs of which we become aware, consistent with requirements of the standards and circulars identified above. Mr. Warren Lehr, City Manager City of Owasso June 10, 2016 Page 3 The Responsibilities of Management and Identification of the Applicable Financial Reporting Framework Our audit will be conducted on the basis that management acknowledge and understand that they have responsibility: a. For the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America; b. To evaluate subsequent events through the date the financial statements are issued or available to be issued, and to disclose the date through which subsequent events were evaluated in the financial statements. Management also agrees that it will not evaluate subsequent events earlier than the date of the management representation letter referred to below c. For the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error; d. For establishing and maintaining effective internal control over financial reporting and for informing us of all significant deficiencies and material weaknesses in the design or operation of such controls of which it has knowledge; e. For (a) making us aware of significant vendor relationships where the vendor is responsible for program compliance, (b) following up and taking corrective action on audit findings, including the preparation of a summary schedule of prior audit findings, and a corrective action plan, and (c) report distribution including submitting the reporting package(s);and f. To provide us with: (1) Access to all information of which management is aware that is relevant to the preparation and fair presentation of the financial statements such as records, documentation, and other matters; (2) Additional information that we may request from management for the purpose of the audit; (3) Unrestricted access to persons within the entity from whom we determine it necessary to obtain audit evidence; (4) When applicable, a summary schedule of prior audit findings for inclusion in the single audit reporting package; and (5) If applicable, responses to any findings reported on the schedule of findings and questioned costs. As part of our audit process, we will request from management and when appropriate, those charged with governance, written confirmation concerning representations made to us in connection with the audit including among other items: a. That management has fulfilled its responsibilities as set out in the terms of this letter; and b. That it believes the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. Mr. Warren Lehr, City Manager City of Owasso June 10, 2016 Page 4 Management is responsible for identifying and ensuring that the City complies with the laws and regulations applicable to its activities, and for informing us about all known material violations of such laws or regulations. In addition, management is responsible for the design and implementation of programs and controls to prevent and detect fraud or abuse, and for informing us about all known or suspected fraud or abuse affecting the entity involving management, employees who have significant roles in internal control, and others where the fraud or abuse could have a material effect on the financial statements or compliance. Management is also responsible for informing us of its knowledge of any allegations of fraud or abuse or suspected fraud or abuse affecting the entity received in communications from employees, former employees, analysts, regulators, short sellers, or others. Management is responsible for the preparation of the required supplementary information (RSI) and supplementary information presented in relation to the financial statements as a whole in accordance with accounting principles generally accepted in the United States of America. Management agrees to include the auditor's report on the RSI and supplementary information in any document that contains the supplementary information and that indicates that the auditor has reported on such RSI and supplementary information. Management also agrees to present the supplementary information with the audited financial statements or, if the supplementary information will not be presented with audited financial statements, to make the audited financial statements readily available to the intended users of the supplementary information no later than the date of issuance of the supplementary information and the auditor's report thereon. The Audit Committee is responsible for informing us of its views about the risks of fraud or abuse within the entity, and its knowledge of any fraud or abuse or suspected fraud or abuse affecting the entity. The City agrees that it will not associate us with any public or private securities offering without first obtaining our consent. Therefore, the City agrees to contact us before it includes our reports, or otherwise makes reference to us, in any public or private securities offering. Our association with an official statement is a matter for which separate arrangements will be necessary. The City agrees to provide us with printer's proofs or masters of such offering documents for our review and approval before printing, and with a copy of the final reproduced material for our approval before it is distributed. In the event our auditor /client relationship has been terminated when the City seeks such consent, we will be under no obligation to grant such consent or approval. Because RSM US LLP will rely on the City of Owasso and its management and audit committee to discharge the foregoing responsibilities, the City of Owasso holds harmless and releases RSM US LLP, its partners, and employees from all claims, liabilities, losses, and costs arising in circumstances where there has been a knowing misrepresentation by a member of the City of Owasso's management which has caused, in any respect, RSM US LLP's breach of contract or negligence. This provision shall survive the termination of this arrangement for services. City of Owasso's Records and Assistance If circumstances arise relating to the condition of the City's records, the availability of appropriate audit evidence, or indications of a significant risk of material misstatement of the financial statements because of error, fraudulent financial reporting, or misappropriation of assets, which in our professional judgment, prevent us from completing the audit or forming an opinion, we retain the unilateral right to take any course of action permitted by professional standards, including declining to express an opinion, issue a report, or withdraw from the engagement. Mr. Warren Lehr, City Manager City of Owasso June 10, 2016 Page 6 During the course of our engagement, we may accumulate records containing data that should be reflected in the City's books and records. The City will determine that all such data, if necessary, will be so reflected. Accordingly, the City will not expect us to maintain copies of such records in our possession. The assistance to be supplied by City of Owasso personnel, including the preparation of schedules and analyses of accounts, has been and will be discussed and coordinated with Linda Jones, Finance Director. The timely and accurate completion of this work is an essential condition to our completion of the audit and issuance of our audit report. Other Relevant Information RSM US, LLP may mention the City's name and provide a general description of the engagement in RSM US, LLP's client lists and marketing materials. From time to time and depending upon the circumstances, we may use third -party service providers to assist us in providing professional services to you. In such circumstances, it may be necessary for us to disclose confidential client information to them. We enter into confidentiality agreements with all third - party service providers and we are satisfied that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In addition, we may utilize financial information you have provided to us in connection with this engagement for purposes of creating benchmarking data to be used in RSM US LLP professionals and other clients. This benchmarking data is aggregated with data from a minimum of five other entities so that users of the data are unable to associate the data with any single entity in the database. In accordance with Government Auditing Standards, a copy of our most recent peer review report is enclosed, for your information. Fees, Costs, and Access to Workpapers Our fees for the audit and accounting services described above are based upon the value of the services performed and the time required by the individuals assigned to the engagement, plus direct expenses. Our fee estimate and completion of our work is based upon the following criteria: a. Anticipated cooperation from City personnel b. Timely responses to our inquiries c. Timely completion and delivery of client assistance requests d. Timely communication of all significant accounting and financial reporting matters e. The assumption that unexpected circumstances will not be encountered during the engagement If any of the aforementioned criteria are not met, then fees may increase. Interim billings will be submitted as work progresses and as expenses are incurred. Billings are due upon submission. Our fee for services described in this letter will be as follows: • Audit of financial statements 4-Q.= • Uniform Grant Guidance audit requirements, only if required: $ 3,000 per major Federal program Mr. Warren Lehr, City Manager City of Owasso June 10, 2016 Page 6 Note that the fees related to the Uniform Grant Guidance audit requirements are only billed on an "if performed /if required" basis. Our professional standards require that we perform certain additional procedures, on current and previous years' engagements, whenever a partner or professional employee leaves the firm and is subsequently employed by or associated with a client in a key position. Accordingly, the City agrees it will compensate RSM US LLP for any additional costs incurred as a result of the City's employment of a partner or professional employee of RSM US LLP. In the event we are requested or authorized by the City or are required by government regulation, subpoena, or other legal process to produce our documents or our personnel as witnesses with respect to our engagement for the City, the City will, so long as we are not a party to the proceeding in which the information is sought, reimburse us for our professional time and expenses, as well as the fees and expenses of our counsel, incurred in responding to such requests. The documentation for this engagement is the property of RSM US, LLP. However, you acknowledge and grant your assent that representatives of the cognizant or oversight agency or their designee, other government audit staffs, and the U.S. Government Accountability Office shall have access to the audit documentation upon their request and that we shall maintain the audit documentation for a period of at least three years after the date of the report, or for a longer period if we are requested to do so by the cognizant or oversight agency. Access to requested documentation will be provided under the supervision of RSM US, LLP audit personnel and at a location designated by our Firm. Claim Resolution The City of Owasso and RSM US, LLP agree that no claim arising out of services rendered pursuant to this agreement shall be filed more than two years after the date of the audit report issued by RSM US, LLP or the date of this arrangement letter if no report has been issued. The City waives any claim for punitive damages. RSM US, LLP's liability for all claims, damages and costs of the City arising from this engagement is limited to the amount of fees paid by the City to RSM US, LLP for the services rendered under this arrangement letter. If any term or provision of this agreement is determined to be invalid or unenforceable, such term or provision will be deemed stricken and all other terms and provisions will remain in full force and effect. Reporting We will issue a written report upon completion of our audit the City's financial statements. Our report will be addressed to the Owasso City Council. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion, add an emphasis -of- matter or other - matter paragraph(s), or withdraw from the engagement. In addition to our report on the City's financial statements, we will also issue the following types of reports: • A report on the fairness of the presentation of the City's schedule of expenditures of federal awards for the year ending June 30, 2016. • Reports on internal control related to the financial statements, and major programs. These reports will describe the scope of testing of internal control and the results of our tests of internal controls. • Reports on compliance with laws, regulations, and the provisions of contracts or grant agreements. We will report on any noncompliance which could have a material effect on the financial statements and any noncompliance which could have a material effect, as defined by Uniform Grant Guidance, on each major program. Mr. Warren Lehr, City Manager City of Owasso June 10, 2016 Page 7 • A schedule of findings and questioned costs. This letter constitutes the complete and exclusive statement of agreement between RSM US, LLP and the City of Owasso, superseding all proposals, oral or written, and all other communications, with respect to the terms of the engagement between the parties. Please sign and return this letter to indicate your acknowledgment of, and agreement with, the arrangements for our audit of the financial statements including our respective responsibilities. RSM US, LLP Ron Conner. Partner Confirmed on behalf of the City of Owasso: City Manager Assistant City Manager Finance Director Date Date Date Cole & Reed/ McGladrey /RSM Basic audit of City and trusts A -133 grant audits Total audit costs Summary of Annual Auditing Fees FY'09 FY110 FY'11 FY'12 FY'13 FY'14 FY'15 FY'16 $ 40,500 $ 41,500 $ 41,500 $ 42,750 $ 44,000 $ 44,000 $ 45,000 $ 46,000 4,000 2,000 2,000 4,000 3,000 3,000 3,000 - $ 44,500 $ 43,500 $ 43,500 $ 46,750 $ 47,000 $ 47,000 $ 48,000 $ 46,000 PC. Wit lout Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Linda Jones Finance Director SUBJECT: Supplemental Appropriations Fiscal Year End DATE: June 17, 2016 BACKGROUND: The City of Owasso operates under the provisions of the Municipal Budget Act. In accordance with the Budget Act, all funds of the City with revenues and expenditures are required to have annual budgets. Expenditures may not legally exceed the appropriation or budget within a department or a fund. The City Manager has the authority to transfer appropriations between line items within a department or to transfer appropriations between departments within the some fund. An increase in total appropriations in a fund requires City Council approval. The trust authorities (OPWA and OPGA) are required to prepare an annual budget and submit a copy to the City as beneficiary of the trust. However, there are no further requirements such as a legal restriction on spending. Staff is requesting City Council consideration of a budget amendment in the General Fund. General Fund Sales Tax Revenue and Transfer Under the pledged revenue requirements of the OPWA bond indentures, the City transfers three cents of its sales tax collections to the OPWA Sales Tax Fund. The OPWA then transfers two cents of the sales tax, less payback agreements, back to the General Fund and transfers one cent of the sales tax, less debt service and the CIP payback, to the Capital Improvements Fund. The sales tax collections for the year total $24,314,606 which is more than the budgeted revenue. Due to the excess sales tax revenue in the General Fund, the sales tax transfers to and from the OPWA Sales Tax Fund will exceed budget. Budget amendments in the amount of $814,606 are requested to allow for the transfer of those unexpected revenues and to ensure compliance with the voter - approved sales tax ordinance. RECOMMENDATION: Staff recommends City Council approval of a budget amendment in the General Fund increasing the estimated revenue and the appropriation for expenditures by $814,606. nTity PW, out Limifs. TO: The Honorable Mayor and City Council City of Owasso FROM: Linda Jones Finance Director SUBJECT: FY 2016 -2017 Annual Operating Budget DATE: June 17, 2016 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, OPGA Fund and other funds has been developed and was transmitted for City Council review on May 10, 2016. The proposed budget was discussed during the May and June Council work sessions. Printed copies of the proposed budget have been available for public viewing at City Hall, the Owasso Library, and on the City's website. On June 1, 2016, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 7, 2016. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. Resolution 2016 -08 provides for the adoption of a fiscal year budget for the City of Owasso, Oklahoma. RECOMMENDATION: Staff recommends approval of Resolution 2016 -08, adopting a Fiscal Year 2016 -2017 budget for the General Fund and Other Funds as established by the Owasso City Council, ATTACHMENT: Resolution 2016 -08 CITY OF OWASSO, OKLAHOMA RESOLUTION 2016 -08 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2016 -2017 FOR THE GENERAL FUND AND OTHER FUNDS AS ESTABLISHED BY THE OWASSO CITY COUNCIL; ESTABLISHING LEVELS OF EXPENDITURES BY DEPARTMENT AND ESTABLISHING BUDGET AMENDMENT AUTHORITY AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, The City of Owasso has adopted the provisions of the Oklahoma Municipal Budget Act (the Act); and WHEREAS, The City Manager has prepared a budget for the fiscal year ending June 30, 2017 (FY 2016 -2017) consistent with the Act: and WHEREAS, The Act provides for the City manager, or designee, to transfer any unexpended and unencumbered appropriation from one department to another within the same fund; and WHEREAS, The budget has been formally presented to the Owasso City Council at least 30 days prior to the start of the fiscal year in compliance with the Act; and WHEREAS, The Owasso City Council published notice of a Public Hearing, and conducted the Public Hearing on June 7, 2016, in compliance with the Act. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: The City Council of the City of Owasso does hereby adopt the FY 2016- 2017 Budget with total resources available in the amount of $68,184,599 and total fund /departmental appropriations in the amount of $68,153,958; legal appropriation are hereby established as shown on "Attachment A" for each fund and department; and THAT: The June 30, 2016, encumbrances and unexpended appropriation balances for capital projects in the Half -Penny Sales Tax Fund, the Capital Improvements Fund, the Ambulance Capital Fund, the Park Development Fund, the Stormwater Management Fund, and the Capital Improvement Grants Fund be hereby reappropriated to the some funds, accounts and for the same purposes for Fiscal Year 2016- 2017 unless the project or purpose is designated or declared closed or completed, provided that fund balances in each respective fund is equal to or greater than the amounts to be reappropriated; and THAT: The Sinking Fund Schedules for June 30, 2016 and Sinking Fund Estimate of Needs for Fiscal Year Ending June 30, 2017 are hereby approved to be Filed with the County Excise Board; and THAT: The effective date of this Resolution shall be July 1, 2016 PASSED, ADOPTED AND APPROVED this 21 st day of June, 2016, by the City Council of the City of Owasso, Oklahoma. ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney 2 Lyndell Dunn, Mayor Attachment A Res. 2013 -10 Attachment A City Resolution 2016 -08 Budget Summary - Fiscal Year 2016.2017 Aporopriation_by Fund & Department General Fund Municipal Court $269,770 General Fund Managerial 900,619 General Fund Finance 701,443 General Fund Human Resources 481,062 General Fund General Government 448,000 General Fund Information Technology 910,132 General Fund Support Services 481,319 General Fund Community Development 730,166 General Fund Police Services 5,291,345 Half -Penny Sales Tax Fund Police Services 1,423,274 General Fund Police Communications 943,108 General Fund Animal Control 192,967 General Fund Fire Services 4,854,313 Half -Penny Sales Tax Fund Fire Services 1,159,135 General Fund Emergency Preparedness 97,211 General Fund Engineering 727,674 General Fund Streets 929,515 Half -Penny Sales Tax Fund Streets 1,361,568 General Fund Stormwater 638,065 General Fund Cemetery 150,241 General Fund Parks 740,972 General Fund Culture & Recreation 254,590 General Fund Community Center 289,336 General Fund Historical Museum 32,036 General Fund Economic Development 137,998 General Fund Interfund Transfers Out 25,654,967 Ambulance Service Fund Ambulance Operations 1,715,384 Public Safety Capital Fund Fire Services - E -911 Fund Police Communications 231,302 Cemetery Care Fund Cemetery - Emergency Siren Fund Emergency Preparedness 30,000 Juvenile Court Fund Juvenile Court 10,000 Hotel Tax Fund Economic Development 69,250 Hotel Tax Fund Strong Neighborhoods 166,383 Stormwater Management Fund Stormwater 556,436 Stormwater Management Fund Interfund Transfers Out 254,080 Vision Tax Fund Vision Streets Projects 1,515,818 Park Development Fund Capital Projects 100,000 Capital Improvement Grants Fund Capital Projects 168,736 Capital Improvements Fund Capital Projects 6,679,322 City Garage Fund Vehicle Maintenance 524,070 Self- Insurance Fund General Government 6,061,000 Sinking Fund General Government 101,352 Total Appropriations $68,153,958 Y X TO: Honorable Mayor and City Council City of Owasso FROM: Michele Dempster Human Resources Director SUBJECT: Fraternal Order of Police (FOP) Fiscal Year 2016 -2017 Contract DATE: July 17, 2016 BACKGROUND: As a part of the fiscal year 2015 -16 contract negotiated last year with the Fraternal Order of Police, the City Council approved language agreeing to ratify the contract for a second year. The second year of the contract includes a 2% across - the -board increase effective July 1, 2016. All other language remains unchanged. The increase in compensation costs for this change and continuing all other contract language for fiscal year 2016 -2017 is $163,000. RECOMMENDATION: Staff recommends ratification of the 2016 -2017 contract between the City of Owasso and the Fraternal Order of Police Lodge # 149 and authorization for the Mayor to execute the contract. The City Wit out Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Michele Dempster Human Resources Director SUBJECT: City Attorney Employment Contract DATE: June 17, 2016 BACKGROUND: Subsequent to an Executive Session for the purpose of discussing the annual employment evaluation and personnel matters of the City Attorney, Julie Lombard, a proposed contract was developed. The proposed contract is effective July 1, 2016 and contains language that continues the contract into Fiscal Year 2017 -2018 with Council approval of funding through the budget process for the second year. The only change between the proposed contract and the current contract is compensation. The proposed contract increases compensation from $110,000 to $120,000 annually. RECOMMENDATION: Presented for your consideration is a contract between the City and City Attorney, Julie Lombardi. Outside attorney Keith Wilkes has reviewed the proposed contract. Attachment: Contract between City of Owasso and City Attorney, Julie Lombardi EMPLOYMENT AGREEMENT This EMPLOYMENT AGREEMENT ( "Agreement ") is hereby made and entered into this 21" day of June, 2016, by and between the City of Owasso, Oklahoma, a municipal corporation, acting by and through its duly elected City Council ( "Owasso "), and Julie Lombardi ( "Lombardi ") (collectively "Parties "). WHEREAS, Owasso desires to employ the services of Julie Lombardi as City Attorney of and for Owasso, and the City Council desires, on behalf of Owasso, to provide certain benefits, establish certain conditions of employment, and to set working conditions for Lombardi; WHEREAS, Owasso wishes to secure and retain the professional services of Lombardi and to provide an inducement for Lombardi to remain in such employment; WHEREAS, it is the desire of Owasso to make possible frill work productivity and the exercise of professional judgment by assuring Lombardi's morale and peace of mind with respect to future security; and, WHEREAS, Lombardi desires to accept employment as City Attorney of the City of Owasso, Oklahoma, subject to the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as follows: 1. DUTIES. Owasso under the terms and conditions hereof, hereby employs Lombardi, and Lombardi hereby accepts employment as City Attorney of Owasso, to perform the functions and duties specified in the Charter and Ordinances of Owasso, and to perform other proper legal tasks, duties and functions as Owasso, by and through its City Council, shall assign from time to time. 2. TERM. A. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the City Council to terminate the services of Lombardi at any time as provided in Section 2 -104 of the Code of Ordinances of Owasso, Oklahoma, as well as Section Four (4) of this Agreement. B. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Lombardi to voluntarily terminate her employment with Owasso at any time, subject only to the provisions contained in Section Six (6) of this Agreement. C. The Term of this Agreement shall be from July 1, 2016, until June 30, 2018. It is specifically understood that the Parties will take such actions as are necessary to comply with the Oklahoma constitutional debt limitations applicable to municipalities in the State of Oklahoma. Accordingly, any provisions of this Agreement requiring the appropriation of monies by the municipality for Fiscal Year 2017 -2018, or any other succeeding fiscal year, shall be subject to the express approval of the City Council. 1 3. COMPENSATION. A. Base Salary. Owasso agrees to pay Lombardi an annualized base salary of One Hundred Twenty Thousand Dollars ($120,000). B. Benefits. Owasso shall provide Lombardi with the same benefits of employment provided to general employees of Owasso, unless specifically modified herein, subject to the requirements of any such benefit plan or policy. Such benefits include, but are not limited to, group health, dental, and life insurance benefits, and OMRF retirement programs. C. Dues. Owasso shall budget for and pay professional dues, continued legal education expenses and costs, and subscriptions necessary for Lombardi to maintain and continue full admission and participation in national, regional, state and local associations, including, but not limited to, the Oklahoma Bar Association, the Tulsa County Bar Association, the Oklahoma Association of Municipal Attorneys, and any other such professional organization necessary and desirable for Lombardi's continued professional licensing and admissions, participation, growth, and advancement for the good of Owasso. D. Paid Leave. Owasso agrees to provide Lombardi all forms of paid leave extended to other general employees of Owasso, including but not limited to paid holidays, vacation and sick leave. Accrued vacation leave shall be paid to Lombardi upon termination of employment, whether voluntary or involuntary, as provided for under Oklahoma law. 4. TERMINATION. A. By Owasso. Owasso may terminate the employment of Lombardi, with or without cause, by providing Lombardi with a minimum twenty (20) day written notice of said action hand delivery, certified or registered mail, return receipt requested. Subject only to the restrictions stated in Sub- Section ii, below, in the event of involuntary tennination by Owasso while Lombardi is ready, willing and able to perform the duties of City Attorney, Owasso shall pay Lombardi six (6) months of severance pay in equal monthly installments, plus one additional month per fiscal year of completed employment by Lombardi with Owasso, not to exceed a combined twelve (12) months. The monthly severance payment will be an amount equal to Lombardi's regular salary and benefits at the time of the termination, less any applicable and required payroll withholdings. i. In the event of Lombardi's death at any time during the severance period, the balance of the severance payments shall be paid to Lombardi's designated beneficiary. In the event of Lombardi's death during her regular employment, severance pay shall not be due or owing. ii. The Parties expressly agree no severance payment shall be paid if Lombardi is terminated "for cause" during the term of this Agreement. "For cause" includes, but is not limited to, gross neglect of duty, malfeasance, misfeasance or the conviction or plea of guilty for or to any felony or crime of moral turpitude. iii. The Parties acknowledge and agree certain circumstances may arise where, to avoid adverse publicity to Owasso, its City Council and /or Lombardi, Lombardi may tender her resignation from employment conditioned upon the receipt of severance pay as described in Section 4(A), above. Should the City Council accept the 2 conditional resignation, then upon submission of a properly executed claim in the amount of such severance pay, the Council shall approve the claim for payment. B. By Employee. Lombardi may voluntarily terminate her employment with Owasso by directing at least sixty (60) days written notice of termination to the Mayor of Owasso, via hand - delivery, certified or registered mail, return receipt requested. In event of the voluntary termination by Lombardi, no severance pay shall be due and owing to Lombardi. Nothing in this Sub - Section shall interfere or conflict with Lombardi's rights or Owasso's obligations under Section 4(A)(iii), above. 5. CONSTRUCTION. Parties acknowledge the temis of this Agreement have been equally bargained and negotiated for, and further agree the legal presumption of construing any ambiguity in the Agreement against the drafter shall not apply. 6. SEVERABILITY. The Parties agree that if any section, sub - section, or part of this Agreement is deemed to be void or voidable by a court of competent jurisdiction, the remaining section, sub - sections and terms and conditions of this Agreement shall survive. 7. VENUE. If a legal dispute arises between the Parties, Owasso and Lombardi agree any and all litigation arising out of such dispute, if any, shall rest only in Tulsa County District Court for the State of Oklahoma. IN WITNESS WHEREOF, the Parties have executed this Agreement on the day and year written above. ATTEST: Sherry Bishop, City Clerk CITY OF OWASSO Lyndell Dunn, Mayor LOMBARDI Julie Lombardi Approved as to form and legality on the day of 2016. Keith Wilkes, Attorney 3 The city Wit out Limifs. TO: Honorable Mayor and City Council City of Owasso FROM: Michele Dempster Human Resources Director SUBJECT: City Manager Employment Contract DATE: June 17, 2016 BACKGROUND: Last June the City Council approved a two -year contract with City Manager, Warren Lehr. Fiscal year 2016 -2017 is the second year of the two -year contract. An annual performance review process was initiated in April for Mr. Lehr. The evaluation process included an online evaluation completed by department directors and individual interviews with department directors and City Council, all conducted by an independent third party. An overview of the evaluation was presented to the City Council on May 171h. A proposed First Amendment to the contract has been prepared increasing base compensation from $135,766 to $145,000. RECOMMENDATION: Presented for your consideration is a First Amendment to the contract between the City and City Manager, Warren Lehr. The City Attorney has reviewed and approved the proposed amendment. ATTACHMENT: First Amendment to Employment Agreement FIRST AMENDMENT TO EMPLOYMENT AGREEMENT This AMENDMENT TO EMPLOYMENT AGREEMENT is made and entered into on this 21St day of June, 2016, by and between the City of Owasso, Oklahoma, a municipal corporation, hereinafter called "City," and Carl "Warren" Lehr, hereinafter called "Manager." Whereas, the Employment Agreement was originally executed by the parties on June 16, 2015, and both City and Manager hereby desire on this date to amend Section 3 -A of the Agreement to read as follows: 3 (A). Salary Beginning July 1, 2016, the City agrees to pay the Manager an annual base salary of One Hundred Forty -Five Thousand Dollars ($145,000). IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year first written above. ATTEST Sherry Bishop, City Clerk CITY OF OWASSO, OKLAHOMA Lyndell Dunn, Mayor MANAGER Warren Lehr Approved as to form and legality on the day of 2016. Julie Trout Lombardi, City Attorney 0 Tl City wit,. Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Julie Trout Lombardi City Attorney SUBJECT: Resolution 2016 -09 retaining legal services to defend the City of Owasso, and providing a legal defense for Officer Andrew Eubanks, in the litigation styled Cody Robert Mathews v. City of Owasso, et ai., Tulsa County District Court, CJ -2016- 02196 DATE: June 17, 2016 BACKGROUND: On June 13, 2016, a lawsuit was filed against the City of Owasso, Officer Andrew Eubanks and former Lt. Michael Denton by Cody Robert Mathews. Mr. Mathews' action arises out of a pursuit and his eventual arrest in Nowata County on or about June 14, 2015. The lawsuit alleges federal civil rights violations and asserts claims under the Oklahoma Government Tort Claims Act. PROPOSED ACTION: Approval of proposed Resolution 2016 -09. RECOMMENDATION: Staff recommends the City Council approve Resolution 2016 -09 retaining Keith Wilkes of Newton, O'Connor, Turner & Ketchum to defend the City of Owasso in the litigation styled Cody Robert Mathews v. City of Owasso, et al., District Court of Tulsa County, C-1-2016-02196, and also providing legal defense in this matter for Officer Andrew Eubanks in both his official and individual capacities. ATTACHMENT: Proposed Resolution 2016 -09 CITY OF OWASSO, OKLAHOMA RESOLUTION 2016 -09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA RETAINING LEGAL SERVICES TO DEFEND THE CITY OF OWASSO AND PROVIDING A DEFENSE FOR OFFICER ANDREW EUBANKS IN LITIGATION STYLED CODY ROBERT MATHEWS v. CITY OF OWASSO, ET AL., DISTRICT COURT OF TULSA COUNTY, CJ -2016- 02196. WHEREAS, The City of Owasso, Officer Andrew Eubanks and a former employee of the Owasso Police Department, Michael Denton, have been named as defendants in litigation styled Cody Robert Mathews v. City of Owasso, et al., District Court of Tulsa county, CJ -2016- 02196, by means of a petition filed on June 13, 2016, alleging federal civil rights violations and claims under the Oklahoma Government Tort Claim Act; WHEREAS, the City is required to respond to and defend this lawsuit, and it is additionally appropriate to provide a defense in this matter for Officer Andrew Eubanks, in both his individual and official capacities, because the allegations arise from actions taken by Eubanks which were within the scope of his duties as an officer with the Owasso Police Department; WHEREAS, approval of this resolution is in the best interest of the residents of the City of Owasso. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Owasso, Oklahoma, as follows: Keith Wilkes of the firm of Newton, O'Conner, Turner & Ketchum is retained by the City to represent the City of Owasso and Officer Andrew Eubanks in the litigation styled Cody Robert Mathews v, City of Owasso, et al., District Court of Tulsa County, CJ -2016- 02196. ATTEST: Sherry Bishop, City Clerk Approved as to Form: Julie Lombardi, City Attorney Dated this 21s' day of June, 2016, Lyndell Dunn, Mayor CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 06/11116 Department Payroll Expenses Total Expenses Municipal Court 5,599.34 8,127.27 Managerial 21,601.92 30,587.34 Finance 15,500.57 23,837.75 Human Resources 8,450.35 13,860.43 Community Development 15,782.46 25,029.32 Engineering 16,973.20 25,381.11 Information Systems 13,742.53 20,948.06 Support Services 8,407.96 12,624.25 Cemetery 1,170.14 1,795.24 Police Grant Overtime 2,200.18 2,229.22 Central Dispatch 20,016.95 34,138.19 Animal Control 3,439.63 5,210.64 Emergency Preparedness 1,757.93 2,494.55 Stormwater /ROW Maint. 8,415.41 11,803.87 Park Maintenance 8,252.25 12,480.10 Culture /Recreation 4,995.88 8,179.42 Community- Senior Center 3,648.57 5,260.21 Historical Museum 588.96 661.29 Economic Development 3,367.09 4,405.50 General Fund Total 163,911.32 249,053.76 Garage Fund Total 4,897.60 7,940.99 Ambulance Fund Total 553.85 621.86 Fire Fund 37 Total 150,516.47 229,140.99 Police Fund 38 Total 134,052.76 207,685.77 Streets Fund 39 Total 10,960.62 17,745.00 Stormwater Fund 27 Total Worker's Compensation Total 8,217.65 9,810.83 Strong Neighborhoods Total 3,738.24 5,474.02 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 6/16/16 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP VISION MEDICAL SERVICES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 354.54 41,909.31 32,448.78 72,778.39 13,023.70 47,101.05 207,615.77 5,065.24 6,581.00 11,646.24 1,565.65 1,565.65 220,827.66 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2015 -2016 Budgetary Basis Statement of Revenues & Expenditures As of May 31, 2016 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTAL REVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay TOTAL EXPENDITURES REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): Transfers in - Sales Tax Transfers in - RAN Financing Transfers out TOTAL TRANSFERS NET CHANGE IN FUND BALANCE ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 2,648,470 $ 28,284,288 $ 29,586,666 95.60% 19,063 217,972 257,800 84.55% 71,313 737,339 820,272 89.89% 57,289 631,196 660,755 95.53% 80,235 674,937 744,985 90.60% 15,717 133,546 114,702 116.43% 32,185,181 95.32% $ 2,892,088 $ 30,679,277 $ $ (2,087,628) $ (15,463,228) $ (17,590,054) 87.91% (54,890) (793,868) (1,141,128) 69.57% (112,163) (1,550,993) (2,018,971) 76.82% (65,951) (1,102,793) (3,149,872) 35.01% (23,900,025) 79.12% $ (2,320,632) $ (18,910,883) $ 8,285,156 $ 571,456 $ 11,768,394 $ $ 1,201,630 $ 14,287,074 $ 15,251,007 93.68% - 330,000 330,000 100.00% (2,041,458) (22,555,634) (23,850,000) 94.57% $ (839,828) $ (7,938,560) $ (8,268,993) 96.00% 16,163 $ (268,372) $ $ 3,829,834 $ (493,950) 3,092,827 3,092,827 $ 6,428,711 $ 3,108,990