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Home My WebLink About2016.07.05_OPWA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE JUL 01 29% p � OWASSO PUBLIC WORKS AUTHORITY City Cleric's Ofhce Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, July 5, 2016 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • June 21, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the OPWA Series 2006 Promissory Note and the Lease Purchase Agreement with the Owasso Public Schools Linda Jones Staff recommends approval of the final payment on the Series 2006 Promissory Note for the Afar school property in an amount not to exceed $625,000 and approval of a budget amendment for the Owasso Public Works Authority, increasing the estimated revenues and the appropriation for expenditures by $428,400 for the payoff of the 2006 Promissory Note. 6. Report from OPWA Manager 7. Report from OPWA Attorney B. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 6/25 /16 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 11 1 N Main, bulletin board at 6:00 pm on Friday, July 1, 2016, Sherry Bisho , City Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 21, 2016 The Owasso Public Works Authority met in regular session on Tuesday, June 21, 2016 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, June 17, 2016. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 8:09 pm. 2. Roll Call Present Absent Chair- Lyndell Dunn Vice- Chair- Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • June 7, 2016, Regular Meeting • June 14, 2016, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $508,237.54. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to Resolution 2016 -02, adopting the FY 2016 -2017 OPWA budget Linda Jones presented the item recommending approval of Resolution 2016 -02. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve Resolution 2016 -02, as recommended. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 6. Report from OPWA Manager None OPWA June 21, 2016 Page 2 7. Report from OPWA Attorney None 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 6/11/16 • Monthly Budget Status Report - May 2016 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 10. Adjournment Mr. Bush moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried 4 -0 and the meeting adjourned at 8:11 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk Claims List 7/5/2016 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 170.57 TOTAL OPWA 170.57 OPWAADMINISTRATION JPMORGAN CHASE BANK OFFICE DEPOT - RETURN -24.96 JPMORGAN CHASE BANK WINDOR SUPPLY -DOOR 193.05 JPMORGAN CHASE BANK LOWES -DOOR 187.44 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 48.66 JPMORGAN CHASE BANK WALMART- SUPPLIES 9.96 JPMORGAN CHASE BANK SAMS CLUB- SUPPLIES 174.17 UNIFIRST HOLDINGS LP UNIFORM CLEANING 59.37 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE AGREEM 383.68 JPMORGAN CHASE BANK SHOE CARNIVAL -BOOTS 79.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING 29.87 CINTAS CORPORATION IREPLENISH FIRST AID KITS 139.63 TOTAL OPWA ADMINISTRATION 1,280.85 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC SERVICES 1,601.61 TYRONE EUGENE DINKINS METER READER 234.45 TYRONE EUGENE DINKINS JBILLING METER READER 100.35 TODD C. KIMBALL METER READER 53730 TOTAL UTILITY BILLING 2,473.71 WATER SPOK, INC. PAGER USE 89.40 LARRY R KORNEGAY DIRT FOR DRESS UPS 30.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.47 JPMORGAN CHASE BANK HARBOR FREIGHT -TOOLS 99.96 JPMORGAN CHASE BANK BROWN FARMS-SOD 95.00 JPMORGAN CHASE BANK BROWN FARMS-SOD 57.50 JPMORGAN CHASE BANK - HD SUPPLY - VALVES /FITTINGS 4,555.83 JPMORGAN CHASE BANK HO SUPPLY -FIRE HYDRANTS 4,727.70 OWASSO TOP SOIL LOAD YARD DIRT 65.00 UNIFIRST HOLDINGS LP JUNIFORM CLEANING 50.47 TOTAL WATER 9,821.33 SPORTSPARK WATER LINE E JPMORGAN CHASE BANK GREENHILL- SCREENINGS 128.44 TOTAL SPORTSPARK WATERLINE EXT 128.44 WASTEWATER TREATMENT SCHUERMANN ENTERPRISES, INC LIFT STATION FLOW REWRITE 5,625.00 SCHUERMANN ENTERPRISES, INC BELT PRESS REPAIR 442.97 SCHUERMANN ENTERPRISES, INC BLOWERS & GBT REPAIR 493.59 SCHUERMANN ENTERPRISES, INC MAINTENANCE 532.40 JPMORGAN CHASE BANK HACH- TESTING SUPPLIES 111.35 Page 1 Claims List 7/5/2016 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER TREATMENT... JPMORGAN CHASE BANK WSG & SOLUTIONS - DIFFUSERS 138.00 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 1,257.35 JPMORGAN CHASE BANK BERTREM PRODUCTS - VALVES 156.38 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.27 JPMORGAN CHASE BANK DEQ- LICENSE RENEWAL 506.00 JPMORGAN CHASE BANK DEQ- LICENSE RENEWAL 230.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 47.15 JPMORGAN CHASE BANK DALE & LEES -FREON 210.00 JPMORGAN CHASE BANK KOMLINE -PUMP SEALS 464.08 SPOK, INC. PAGER USE 17.78 JPMORGAN CHASE BANK GRAINGER -MULTI METER 330.18 JPMORGAN CHASE BANK NCL OF WISC -TEST SUPPLIES 593.14 JPMORGAN CHASE BANK NCL OF WISC -TEST SUPPLIES 70.98 UNIFIRST HOLDINGS LP JUNIFORM CLEANING 51.08 TOTAL WASTEWATER TREATMENT 11,282.70 WASTEWATER COLLECTION: UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.30 JPMORGAN CHASE BANK CAR WASH HYD -PARTS 41.16 JPMORGAN CHASE BANK ATWOODS -FANS 199.98 JPMORGAN CHASE BANK LOWES -KEYS 9.85 JPMORGAN CHASE BANK QUALITY TIRE -TIRE 290.50 JPMORGAN CHASE BANK ATWOODS -POSTS 102.96 SPOK, INC. PAGER USE 53.84 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.30 JPMORGAN CHASE BANK HD SUPPLY - MANHOLE REPAIR 44.59 JPMORGAN CHASE BANK HO SUPPLY- MANHOLE REPAIR 152.00 JPMORGAN CHASE BANK DEQ- LICENSE RENEWAL 460.00 DALE & LEES SERVICE, INC AIR CONDITIONING MAINTENA 952.12 TOTAL WASTEWATER COLLECTIONS 2,389.60 REFUSE COLLECTIONS COVANTA LANCASTER, INC REFUSE TIPPING FEES 6,003.72 UNITED ENGINES, LLC REPAIRS 2,488.44 JPMORGAN CHASE BANK OREILLY- SPLICE 6.98 JPMORGAN CHASE BANK OREILLY -WIRE 16.97 JPMORGAN CHASE BANK OREILLY -TOOLS 1838 JPMORGAN CHASE BANK FASTENAL -BOLTS 9.00 JPMORGAN CHASE BANK KIMS INT'L -HYD HOSES 210.82 UNITED ENGINES, LLC BRAKE VALVE REPAIR 519.40 JPMORGAN CHASE BANK ADMIRAL EXPRESS- SUPPLIES 131.98 SPOK, INC. PAGER USE 62.23 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.61 UNIFIRST HOLDINGS LP JUNIFORM CLEANING 33.61 Page 2 Claims List 7/5/2016 Budget Unit Title I Vendor Name Payable Description IPayment Amount TOTAL REFUSE COLLECTIONS 9,535.54 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM CLEANING 67 UNIFIRST HOLDINGS LP UNIFORM CLEANING 6.50 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 841.98 ORI RECOVERY, INC USED OIL COLLECTION FEE 125.00 TOTAL RECYCLE CENTER 979.98 OPWA DEBT SERVICE BANCFIRST ORF -13- 0005 -CW /RANCH CR 25,377.32 BANCFIRST ORF- 10- 0014 -CW /SANTA FE 14,375.74 BANCFIRST ORF -99- 0008 -U99B 3,618.14 BANCFIRST ORF -01- 0002 -L /01 B 11,939.78 BANCFIRST FAP- 01- 0003 -UOIC 6,463.43 BANCFIRST 874317019106 NOTE 24,700.00 BANCFIRST ORF -09- 0003- CW /09B 55,960.40 BANCFIRST ORF -09- 0007- CW109C 23,361.34 BANCFIRST FAP - 10-0002 -L /10 7,208.19 BANCFIRST 874320013/13 -06DW 28,795.97 TOTAL OPWA DEBT SERVICE 201,800.31 239,863.0 FUND GRAND TOTAL OPWA STF DEBT SERVICE JBANCFIRST 87440500412008 99,880.83 TOTAL OPWA STF DEBT SERVICE 99,880.83 99,880.8 FUND GRAND TOTAL OPWA GRAND TOTAL $339,743.86 Page 3 nTity Wif out Limirs. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Linda Jones Finance Director SUBJECT: Ater Debt - Final Payment DATE: July 1, 2016 BACKGROUND: On December 14, 2006, The Owasso Public Works Authority established a Promissory Note, Series 2006, to fund a lease purchase for the Independent School District No, 9, Owasso Public Schools, for the purchase of the Ator school property. Since issuance of the debt in 2006, the school district annually remits to the City an amount equal to the principal, interest, and fees on the 2006 note prior to City disbursement. The 2006 debt was originally scheduled to mature September 1, 2018. However, Independent School District No. 9 has informed the City of intent to exercise their right under the lease agreement to pay the full balance due for the remainder of the lease of approximately $625,000. To comply with the terms of the lease agreement for advance payment of the balance due, the Authority needs both authorization to make the final payment to the trustee bank and amendment of the FY 2016 -17 Budget for the additional principal payments which were originally scheduled for payment on September 1, 2017 and 2018. RECOMMENDATION: Staff recommends approval of the final payment on the Series 2006 Promissory Note for the Ater school property in an amount not to exceed $625,000 and approval of a budget amendment increasing the estimated revenues and the appropriation for expenditures by $428,400 for the payoff of the 2006 Promissory Note. O_ WASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/25/16 Department Payroll Expenses Total Expenses OPWA Administration 10,106.90 15,065.72 Utility Billing 5,529.60 10,620.86 Water 13,518.00 23,458.25 Wastewater 11,791.78 20,272.22 Wastewater Collection 8,251.43 13,649.72 Refuse 11,774.73 18,997.10 Recycle Center 984.00 1,574.52 FUND TOTAL 61,956.44 103,638.39