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HomeMy WebLinkAbout2016 10_CIP Projects_2016.07.05CITY OF OWASSO, OKLAHOMA RESOLUTION 2016 -10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AMENDING THE PRIORITY DETERMINATION OF CAPITAL IMPROVEMENT PROJECTS ELIGIBLE FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND, WHEREAS, on the 141h day of October, 2003, the citizens of the City of Owasso, Oklahoma, approved Ordinance 763, providing for the extension of the third penny sales tax and further, restricting the use of said sales fax generated by such third penny extension to capital projects reviewed by the Capital Improvements Committee and approved by the City Council by resolution; and, WHEREAS, the City Council by previous Resolutions designated the following Capital Improvement projects as eligible for funding from the Capital Improvement Fund: E 76 St N Widening (Hwy 169 to N 129 E Ave) E 86 St N Widening (Main to Memorial) Garnett Road Widening IF 96 St N to E 106 St N) Garnett Road Widening (E 106 St N to E 116 St N) E 96 St N and N 145 E Ave Intersection Improvements E 106 St N and N Garnett Road Intersection Improvements E 106 St N and N 145 E Ave Intersection Improvements E 116 St N and N 129 E Ave Intersection Improvements Highway 20 and N 140 E Ave Intersection Traffic Signal Improvements East and West Service Roads (E 66 St N to E 126 St N) Annual Street Rehabilitation Program Sports Park Elm Creek Park Improvements Vehicle Maintenance Facility Main Police Station /City Hall Radio System Upgrade WHEREAS, the City Council, after receiving a recommendation from the Capital Improvements Committee and properly notifying the public as required by Resolution 2003 -14, held a Public Hearing on Tuesday, June 21, 2016, to consider projects to be included on the Capital Projects list. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that, to -wit: The Capital Improvement Projects list heretofore designated as priority be amended by providing that the following be included as capital projects for funding from the Capital Improvements Fund: Brookfield Crossing Subdivision Stormwater Improvements Central Park /Lakeridge Subdivision Stormwater Improvements South Sports Park Regional Detention Pond Project Elm Creek Tributary 5A and Rayola Park Stormwater Improvements E 76 St N and Main St Intersection Improvements Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements ATTEST: Sherry Clerk APPROVED AS TO FORM: ~ OFFICIAL 0 SEAL k7AHOMN'ill� Juli Lombardi, City Attorney DATED thi�,6y day of July, 201 Dunn The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Teresa Willson Information Technology Director SUBJECT: Capital Improvements Project Determination Resolution 2016 -10 DATE: July 1, 2016 BACKGROUND: Af�p" pV�� By coU NC�� JUl © 2p16 In 1983, the citizens of Owasso passed a one cent sales tax increase. In 1988, the voters restricted the use of that sales tax to fund capital projects, often referred to as the third penny of sales tax. Revenue from this sales fax has been used to fund a variety of capital projects, changing with the needs resulting from the growth of Owasso. The third penny sales tax has been instrumental in providing the funds necessary to develop or update much of the City's infrastructure. In addition to infrastructure, other capital improvement needs have been addressed, such as facility improvements, and large scale equipment upgrades for the City's Police, Fire, Public Works, and Golf operations. The fund made it possible to upgrade radio systems and to address computerization needs as a result of Y2K. In 2003, the third penny was made permanent by a vote of the citizens of Owasso, and continues to be the major source of funding to provide for the City's capital needs. Adopted by the City Council in September 2003, Resolution 2003 -14 defines the process to amend the Priority Determination of projects eligible to receive funding from the Capital Improvements Fund, also known as the permanent third -penny sales tax. Simply stated, this process amends the current list of Capital Improvement projects. The Capital Improvements Committee conducted a public meeting on May 19, 2016, to consider a proposed amendment to the list of projects to be funded by the third -penny sales tax. Six improvement projects are being proposed at this time to be placed on the list of projects eligible for Capital Improvement Funding. • Brookfield Crossing Subdivision Stormwater Improvements • Central Park /Lakeridge Subdivision Stormwater Improvements • South Sports Park Regional Detention Pond Project • Elm Creek Tributary 5A and Rayola Park Stormwater Improvements • E 76 St N and Main St Intersection Improvements • Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements Each of the projects was identified as infrastructure projects needing upgraded, corrected, or completed to address specific areas of need. At the conclusion of the meeting, the Capital Improvements Committee voted unanimously to submit a recommendation to the Owasso City Council amending the project list to include the proposed projects. The City Council conducted a public hearing on June 21, 2016, in accordance with Resolution 2003 -14, to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. Any action taken by the City Council to amend the current list of projects must be made by adopting a resolution. CURRENT PROJECT PRIORITIES: Adopted October 6, 2015, Resolution 2015 -17 designated the following list of projects as eligible for funding from the Capital Improvements Fund: • E 86 St N Widening Project (Main to Memorial) • E 106 St N and N Garnett Road Intersection Improvements • East and West Service Roads (E 66t St N to E 126 St N) • E 76 St N Widening Project (Hwy 169 to N 129 E Avenue) • Sports park • Vehicle Maintenance Facility • Main Police Station /City Hall • Annual St Rehabilitation Program • Garnett Road Widening Project (E 96 St N to E 106 St N) • Elm Creek Park Improvements • Transportation Master Plan • E 116 St N and N 129 E Avenue Intersection Improvements • Intersection Traffic Signal Improvements Highway 20 and N 140 E Avenue • Replacement Fire Engine • Radio System Upgrade • Garnett Road Widening (E 106 St N to E 116 St N) • E 106 St N and N 145 E Ave Intersection Improvements • E 96 St N and N 145 E Ave Intersection Improvements Two projects have been completed, the transportation master plan and the replacement fire engine. Those projects are not included on the project list within the proposed resolution. STORMWATER, INTERSECTION AND SANITARY SEWER IMPROVEMENTS: Six improvement projects are being proposed at this time to be placed on the list of projects eligible for Capital Improvement Funding. • Brookfield Crossing Subdivision Stormwater Improvements • Central Park /Lakeridge Subdivision Stormwater Improvements • South Sports Park Regional Detention Pond Project • Elm Creek Tributary 5A and Rayola Park Stormwater Improvements • E 76 St N and Main St Intersection Improvements • Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements These projects have been identified by staff as vital to the continued development and maintenance of the City. RECOMMENDATION: Staff recommends adoption of Resolution 2016 -10 amending the Capital Improvement Project list to include: • Brookfield Crossing Subdivision Stormwater Improvements • Central Park /Lakeridge Subdivision Stormwater Improvements • South Sports Park Regional Detention Pond Project • Elm Creek Tributary 5A and Rayola Park Stormwater Improvements • E 76 St N and Main St Intersection Improvements • Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements ATTACHMENTS: Resolution 2016 -10 Memoranda dated May 16, 2016, to Owasso Capital Improvement Committee (6) nTity Wit out Limits. TO: Capital Improvements Committee City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Brookfield Crossing - Stormwater Improvements DATE: May 13, 2016 BACKGROUND: The Brookfield Crossing subdivision is located N/W of E 1 i 6 St N and Garnett Road Intersection, This residential subdivision was developed in 2001 -2002 with City infrastructure being accepted by City Council in January 2003. Prior to acceptance, Public Works identified several issues with the stormwater conveyance system and detention pond. However, miscommunication between the former Infrastructure Inspector and City Engineer led to the stormwater infrastructure being accepted prematurely. In January 2004, Public Works met with the developer concerning the stormwater issues within Brookfield. At that time, all parties were able to view the certified as -built plans and come to agreement that the stormwater system has faults in the design and the system was not installed as shown in the designed plans. Shortly thereafter, the developer hired a new engineering consultant (Kellogg Engineering) to analyze, identify, and provide solutions relating to the stormwater deficiencies. The results indicate the stormwater detention facility outfall structure was installed at the incorrect elevation consequently detention capacity isn't adequate for a 100 -year storm event. In addition, stormwater piping is inadequate in size and doesn't have proper slope is some areas of the conveyance system causing street and yard flooding on the north and east end of the subdivision during a 2 -3 inch rain event. Since Kellogg Engineering provided a conceptual design in February 2004, the developer has not made any attempt to address these drainage issues within Brookfield Crossing. In addition, the developer has recently informed the City staff that he does not have the funding available to assist with costs related to the identified stormwater deficiencies. SCOPE OF WORK: The proposed stormwater improvements would include raising the outfall structure within the detention pond and internal and external stormwater piping upgrade and offsite channel improvements. The estimated construction cost is $700.000. FUNDING: Engineering and design is being funded from the Stormwater Fund. Funding for construction is being proposed through the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council amending the priority determination to include stormwater improvements within the Brookfield Crossing subdivision. ATTACHMENTS: A. Location Map The City Wit out Limits. TO: Capital Improvements Committee City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Central Park /Lakeridge Stormwater Improvements DATE: May 13, 2016 BACKGROUND: The Central Park drainage channel is located between East 86th Street North and Owasso Mid - High School. The channel commences northwest of the East 86th Street North /North 123M East Ave Intersection at the bridge and traverses northwesterly between the commercial property housing State Form Insurance and Lake Ridge Subdivision. The channel continues toward the new SAHO building and enters the property owned by residents in Central Park II. Lastly, the channel turns into the Owasso Public School property and connects with the Central Park detention pond outlet. This project was listed as a priority project in the 2005 Master Drainage Plan (MDP). Funds from the stormwater fund were budgeted to provide the initial design survey and engineering design for the project. SCOPE OF WORK: The proposed stormwater improvements would include realigning the channel into the existing drainage easement with the use of an articulated concrete structure. The estimated construction cost is $1.3 million. FUNDING: Engineering and design is being funded from the Stormwater Fund. Construction cost is proposed to be funded through the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council amending the priority determination to include stormwater improvements within the Central Park /Lake Ridge subdivision. ATTACHMENTS: Location Map CT2h'MC'1' Wit out Limits. TO: Capital Improvements Committee City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: East 761h Street North /Main Street Intersection Improvements DATE: May 13, 2016 BACKGROUND: The E 761h St North is a heavily used secondary arterial in the Owasso city limits that conveys residential and commercial traffic through the area, as well as commuter traffic to and from Tulsa. The intersection with Main Street is extremely busy during the business hours and important to the businesses and consumers in the area. Main Street has and will continue to be focus area in Owasso. The original First Bank of Owasso is located at the southwest corner of the intersection. With the building being converted to the New City Hall, this area will become even busier. The southeastern corner of the intersection has recently been purchased by a developer with new building construction on the horizon. The Gathering on Main, which is a monthly one - evening festival held for the citizens of Owasso, is celebrating its second birthday. The event is held on Main Street, North of 76th Street North from spring through fall. The Farmers Market, which will also be funded by Vision 2025 and be constructed on Main Street, will increase traffic demand in the area. SCOPE OF WORK: The proposed intersection improvements would include stamped brick crosswalks and landscaping, an additional lane to allow for a center -turn lane, relocating water lines under 761h Street North, updating the storm sewer under the intersection and repaving the entire intersection. The estimated project cost is $1.5 million which includes private utility relocation and construction. FUNDING: Funding in the amount of $1.0 million is included in the Vision 2025 Funds. The remaining balance of approximately $500,000 is being proposed to be funded through the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council amending the priority determination to include intersection improvements at East 70h Street North and Main Street. ATTACHMENTS: Location Map The Gily Wit out Limits. TO: Capital Improvements Committee City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: South Sports Park Regional Detention Pond DATE: May 13, 2016 BACKGROUND: The South Sports Park is an area that has developed as the North Sports Park has reached playing capacity. It currently houses a few baseball fields, unimproved parking areas and a restroom facility. In addition, the park has a master plan that calls for additional lighted ball fields, paved parking, a splash pad, walking trail and additional soccer fields. Lastly, the park property is also the location for a planned regional detention pond. Two (2) creeks used to converge on the property near E 1061h St N and cause flooding during heavy rain. Both streams are shown to be "blue - lines" on a U.S.G.S. Topography map for the area, which indicates a United States Army Corps of Engineers ( USACE) regulated streams. The northern stream drainage comes from Hole Acres Subdivision and the southern stream from Meadowcrest Subdivision. (See exhibit) However, in the last few years, staff realigned the northern stream, with USACE permission, to flow along the eastern edge of the park and converge with the southern stream on the eastern boundary. As a result, this modification opened up a large area for future growth within the southern section of the sports park. In 2014, with the Vision 2025 funds becoming available to provide additional amenities to the southern section of the Sports Park and concurrent development of Abbott Farms Subdivision immediately west of the South Sports Park, staff felt a public /private partnership should be attempted to help fund the regional detention pond. With Abbott Farms directly adjacent to the proposed regional detention pond, the developer would have the opportunity to use the regional detention pond. Therefore on -site detention would not be necessary. in return, the developer would provide the cost savings to the City for the engineering and construction of the on -site detention, With this proposal in mind, staff approached the developer of Abbott Farms and has made a tentative agreement to the terms mentioned above. SCOPE OF WORK: The proposed dry detention facility will provide stormwater capacity up to a 100 -year rain event for Meadowcrest, German Corner, Hale Acreas, South Sports Park and Abbott Farms. As mentioned, the detention facility is designed to be dry majority of the time. Therefore, soccer fields will be proposed within the facility providing a multi - purpose function, FUNDING: Engineering and design is being funded from the Stormwater Fund. Construction cost is proposed to be funded through the Capital Improvements Fund and by the private sector. RECCOMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council amending the priority determination to include South Sports Park Regional Detention Pond Project. ATTACHMENTS: Location Map The City Wit out Limits. TO: Capital Improvements Committee City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Elm Creek Tributary 5A and Rayola Park Stormwater Improvements DATE: May 13, 2016 BACKGROUND: Elm Creek Tributary 5A The Elm Creek Tributary 5A provides stormwater conveyance for Tyonn Plaza, Lakeridge and Three Lakes subdivision, Original Town and Forest Creek Business Park, In February 2016, Oklahoma Water Resources Board (OWRB) performed an audit to ensure. residential and commercial developments are following the guidelines set forth by the National Flood Insurance Program. The audit outlined needed channel improvements just north of the Forest Creek Business Park to the southern property line in order to convey a 100 -year rain event. In addition. OW RB representative requested construction commence within the next two years. Ravola Park Regional Stormwater Detention Facilit This project was identified as a priority in the 2005 Stormwater Master Plan. The proposed site is located northwest of the YMCA property. Stormwater detention is recommended in order to offset increase in flow rates because of past development occurring upstream. SCOPE OF WORK: Elm_ _Creek Tributary 5A The proposed stormwater channel improvements would include enlarging the channel to increase capacity along with construction of an articulated concrete wall and floor. The estimated construction cost is $500,000. Ravola Park Regional Stormwater Detention Facilitv The proposed stormwater improvements would provide adequate conveyance and detention for the eastern portion of Ator Heights subdivision and commercial along E 86 St N from HWY 169 to just west of Main Street. The dry detention facility would be a multi- function facility. As with another proposed detention pond, this facility would have the ability to provide sporting activities, as weather permits. The estimated construction cost is $3.0 million. FUNDING: Engineering and design is being funded from the Stormwater Fund. Construction cost is Proposed to be funded through the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council amending the priority determination to include stormwafer improvements located within Elm Creek Tributary 5A and Rayola Park. ATTACHMENTS: Location Map OT .0c, t Wi(2, t Limits. TO: Capital Improvements Committee City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Garrett Creek - Morrow Place Sanitary Sewer Improvements DATE: May 13, 2016 BACKGROUND: The Garrett Creek lift station and force main was constructed in 2004. The lift station is currently operating at approximately 80% of its rated capacity and provides sewer service to Garrett Creek Residential and Commercial, Rejoice School, Rejoice Church, Walgreens, McDonalds, Taco Bell, Discount Tire, Village and Ace Hardware. With the development of Morrow Place and other potential development within the area, City of Owasso and Owasso Land Trust have been working on a solution for several years in order to accommodate the sanitary sewer needs for existing and future development from E 106 St N to E 126 St N and HWY 169 to N 129 E Ave. In 2011, Owasso Land Trust took the initiative and hired Kellogg Engineering to begin the study of the basin and determined a new lift station, force main and gravity line is in need in order to accommodate the existing sanitary sewer flows from the Garett Creek lift station and future estimated sanitary sewer flow within the basin. The design is near completion and Owasso Land Trust has requested funding assistance for the future capacity of properties not owned by the Owasso Land Trust. The construction of the sanitary sewer improvements is being proposed to be funded through a public /private partnership. In order for the City of Owasso to receive a return on the investment, City Council approved the "Garrett Creek - Morrow Place Sanitary Sewer Assessment Area ". Once construction is complete and final invoices have been received, a per -acre assessment fee will be determined and recommended to City Council for review and approval. SCOPE OF WORK: The proposed new lift station, gravity sewer and force main improvements would provide sanitary sewer capacity for 760 acres of existing and non - development property. The estimated cost for engineering and construction is $1.6 million. FUNDING: Funding for the improvements would be through the Capital Improvements Fund and private sector. RECOMMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council amending the priority determination to include sanitary sewer improvements with the Garrett Creek /Morrow Place Sewer Assessment Area. ATTACHMENTS: Site Map