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HomeMy WebLinkAbout2016.07.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY }3.F_CZA4&9-- Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 JUL 1 5 2016 Regular Meeting Cj1Y ' Clerk's office Tuesday, July 19, 2016 - 6:30 pm 1. Cali to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • July 5, 2016, Regular Meeting • July 12, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 7/9/16 • Monthly Budget Status Report - June 2016 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main (west entrance), Owasso, OK bulletin board at 6:00 pm on Friday, July 15, 2016, q1 &an'nM_ Stevens, D puty City Clerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 5, 2016 The Owasso Public Golf Authority met in regular session on Tuesday, July 5, 2016 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, July 1, 2016, 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:52 pm. 2. Roil Call Present Absent Chair - Lyndell Dunn Trustee -Jeri Moberly Vice -Chair - Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • June 21, 2016, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded, by Dr. Kelley to approve the Consent Agenda with claims totaling $7,373,27. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 6/25/16 OPGA July 5, 2016 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried 4-0 and the meeting adjourned at 7:54 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, July 12, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, July 12, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, July 8, 2016. 1. Call to Order Vice Mayor/Vice Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Vice-Mayor/Vice-Chair - Chris Kelley Mayor/Chair- LyndellDunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush Councilor/Trustee - Jeri Moberly A quorum was declared present. 2. Discussion relating to Community Development items A. Planned Unit Development - PUD-16-03 (OZ-16-06), Tyann Villa (immediately east of Smith Elementary School) B. Planned Unit Development - PUD-16-04, Owasso 140 (north side of E 76 St N approximately 3/ mile west of N 161 E Ave) C. Specific Use Permit - SUP-1 6-02, IQ Car Wash (8702 N Garnett Rd) D. Zoning Code and Land Use Updates Bronce Stephenson presented each item and discussion was held. It was explained that items 2A, 2B, and 2C would be on the July 19, 2016 Council agenda for consideration and action. 3. Discussion relating to Public Works items Roger Stevens A. Bid Award - CDBG Sidewalk Project B. Bid Award- Bailey Golf Course Dam Repair Project C. FY 2016 Street Rehabilitation Project Update Dwayne Henderson presented each item and discussion was held. It was explained that items 3A and 3B would be on the July 19, 2016 Council agenda for consideration and action. 4. Discussion relating to proposed utility rate increases Linda Jones presented the item and discussion was held. Roger Stevens discussed increased operation costs. It was explained that the proposed Ordinance and Resolutions would be presented to the Council/OPWA in August for consideration and action. 5. Discussion relating to Council Orientation and Review Julie Lombardi presented the item and discussion was held. 6. Discussion relating to City Manager items • Center for Economic Development Law (CEDL) contract • Mission, Vision, Values • Monthly sales tax report • City Manager report Warren Lehr and Julie Lombardi presented a proposed contract for legal services and discussion was held. It was explained that an item would be presented to Council during the July 19, 2016 meeting for consideration and action. Mr. Lehr presented a tri-fold brochure detailing the City's management and work philosophy and discussion was held. Linda Jones Owasso City Council, OPWA & OPGA July 12, 2016 Page 2 provided the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr announced that the city hall location at 200 S Main is open for business; and that the Keep Owasso Clean program had a successful event on Saturday, July 9. 7. City Council/Trustee comments and inquiries None 8. Adjournment The meeting adjourned at 9:15 pm. Chris Kelley, Vice Mayor/ ViceChair Juliann M. Stevens, Minute Clerk Claims List 7/19/2016 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK SAMS CLUB -FOOD 50.04 JPMORGAN CHASE BANK SAMS CLUB -FOOD 882.29 JPMORGAN CHASE BANK SAMS CLUB -FOOD 278.55 JPMORGAN CHASE BANK SAMS CLUB -FOOD 253.85 JPMORGAN CHASE BANK SAMS CLUB -FOOD 335.59 JPMORGAN CHASE BANK SYSCO-FOOD 512.25 JPMORGAN CHASE BANK SYSCO-FOOD 791.16 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGES 355.00 JPMORGAN CHASE BANK GREAT PLAINS -BEVERAGES 268.50 JPMORGAN CHASE BANK GREAT PLAINS -BEVERAGES 143.50 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 258.91 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,541.76 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 29.80 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 193.66 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 447.90 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 39.43 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 47.33 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 44.19 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 127.49 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 70.97 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 254.48 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 336.40 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 178.82 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 122.30 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 1,106.56 JPMORGAN CHASE BANK SAMS CLUB -FOOD 84.78 JPMORGAN CHASE BANK REASORS-FOOD 19.95 JPMORGAN CHASE BANK REASORS-FOOD 7.18 JPMORGAN CHASE BANK REASORS-BEER 252.89 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 278.98 JPMORGAN CHASE BANK PING -MERCHANDISE 811.00 JPMORGAN CHASE BANK PING -MERCHANDISE 642.48 JPMORGAN CHASE BANK PING -MERCHANDISE 345.03 BGR DAILY ACCT. REIMB GOLF PETTY CASH 615.05 BGR DAILY ACCT. REIMB GOLF PETTY CASH 535.50 JPMORGAN CHASE BANK CUTTER & BUCK -MERCHANDISE 402.40 JPMORGAN CHASE BANK ICUTTER & BUCK -MERCHANDISE 427.18 TOTAL OPGA 13,093.15 GOLF SHOP JPMORGAN CHASE BANK USPS-SHIPPING 13.55 TOTAL GOLF SHOP 13.55 CART OPERATIONS YAMAHA GOLF CAR COMPANY REPAIR SERVICES 95.73 YAMAHA GOLF CAR COMPANY REPAIR SERVICES 434.91 Page 1 Claims List 7/1912016 Budget Unit Title Vendor Name Payable Description PaymentAmount CART OPERATIONS... IYAMAHA MOTOR CORPORATION, USA IGOLF CART LEASE 1 1,595.49 TOTAL CART OPERATIONS 4,126.13 COURSE MAINT AT&T LONG DISTANCE PHONE BILL 0.76 P & K EQUIPMENT AERWAY TINES 1,219.20 P & K EQUIPMENT CAP 4.00 BOARDTRONICS, INC. IRRIGATION FACEPLATE 329.05 UNIFIRST HOLDINGS LP AIR FRESHENER 4.00 UNIFIRST HOLDINGS LP SHOP TOWELS 22.38 UNIFIRST HOLDINGS LP UNIFORM SERVICE 44.53 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.39 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 39.88 JPMORGAN CHASE BANK EQUIPMENT ONE -RETURN -40.00 JPMORGAN CHASE BANK P&K EQUIP-RETURN -125.69 CITY GARAGE LABORIOVERHEAD - JULY, 20 71.83 JPMORGAN CHASE BANK BROWN FARMS -SOD 85.00 JPMORGAN CHASE BANK ROBERTSON TIRE -TIRES 148.00 JPMORGAN CHASE BANK EQUIPMENT ONE -RENTAL 95.00 JPMORGAN CHASE BANK P&K EQUIP -REPAIR PARTS 261.22 BWI COMPANIES, INC WETTING AGENT PELLETS 252.05 BWI COMPANIES, INC CHEMICALS 65.88 HARRELLS, LLC HERBICIDE 442.06 HARRELLS, LLC FUNGICIDE 1,301.76 BWI COMPANIES, INC INSECTICIDE 256.39 JPMORGAN CHASE BANK OREILLY-RETURN -47.96 JPMORGAN CHASE BANK OREILLY-OIL FILTER 7.46 JPMORGAN CHASE BANK OREILLY-MOTOR OIL/FILTER 81.73 JPMORGAN CHASE BANK OREILLY-MOTOR OIL 71.96 JPMORGAN CHASE BANK KUBOTA-REPAIR PARTS 45.04 JPMORGAN CHASE BANK WALMART-COFFEE 8.48 JPMORGAN CHASE BANK WALMART-BATTERIES 5.67 JPMORGAN CHASE BANK HARRELLS-PESTICIDES 1,806.32 JPMORGAN CHASE BANK HARRELLS-FERTILIZER 368.73 JPMORGAN CHASE BANK PRECISION -CUP DISPENSERS 94.93 JPMORGAN CHASE BANK LUBER BROS-FILTERS/SPRING 171.39 JPMORGAN CHASE BANK P&K EQUIP -FUEL LINE/CABLE 65.07 JPMORGAN CHASE BANK P&K EQUIP -REPAIR PART 4.30 JPMORGAN CHASE BANK LUBER BROS-WHEEL ASSEMBLY 239.89 JPMORGAN CHASE BANK LUBER BROS-FILTERS 145.29 VERIZON WIRELESS WIRELESS CONNECTION 40.01 AT&T 1CONSOLIDATED PHONE BILL 180.25 Page 2 Claims List 7/19/2016 Budget Unit Title Vendor Name Payable Description jPayrnent Amount TOTAL COURSE MAINT 7,694.44 FOOD & BEV JPMORGAN CHASE BANK SYSCO-SUPPLIES 103.03 JPMORGAN CHASE BANK MURPHY SANITARY -SUPPLIES 141.49 JPMORGAN CHASE BANK SAMS CLUB -SUPPLIES 39.85 JPMORGAN CHASE BANK SAMS CLUB -SUPPLIES 74.94 JPMORGAN CHASE BANK SAMS CLUB -SUPPLIES 161.90 JPMORGAN CHASE BANK SAMS CLUB -SUPPLIES 49.68 JPMORGAN CHASE BANK SAMS CLUB -SUPPLIES 46.60 JPMORGAN CHASE BANK SAMS CLUB -SUPPLIES 19.88 TOTAL FOOD & BEV 637.37 GOLFADMIN JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 300.00 JPMORGAN CHASE BANK MURPHY SANITARY -SUPPLIES 225.44 JPMORGAN CHASE BANK USPS-SHIPPING 94.00 JPMORGAN CHASE BANK OFFICE DEPOT -PAPER 29.99 JPMORGAN CHASE BANK PGA-PGADUES 484.00 JPMORGAN CHASE BANK COMMUNITY MATTERS -MAPS 300.00 JPMORGAN CHASE BANK COX -CABLE 75.43 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 211.18 XEROX CORPORATION COPIES 69.53 JPMORGAN CHASE BANK MURPHY SANITARY -SUPPLIES 177.64 AT&T CONSOLIDATED PHONE BILL 87.55 GPS TECHNOLOGIES, INC CART GPS LEASE 840.00 JPMORGAN CHASE BANK XEROX-COPIER SERVICE 53.15 JPMORGAN CHASE BANK MURPHY SANITARY -SUPPLIES 282.54 AT&T LONG DISTANCE PHONE BILL 3.02 FELKINS ENTERPRISES, LLC IMEMBER FEE RACK CARDS 175.00 TOTAL GOLF ADMIN 3,408.47 28,973.11 FUND GRAND TOTAL OPGA GRAND TOTAL $28,973.11 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07/09/16 Department Payroll Expenses Total Expenses Golf Shop Operations 3,388.06 4,965.77 Cart Operations 2,525.88 2,836.07 Golf Course Operations 13,567.13 19,265.27 Food & Beverage 3,457.83 5,031.49 General & Administration 3,325.75 5,008.07 FUND TOTAL 26,264.65 37,106.67 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of June 30, 2016 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage Other Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer from General TOTAL OTHER REVENUES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING Month To -Date June 30, 2016 Year To -Date Percent Budget of Budget $ 66,330 $ 477,253 $ 572,300 83.39% 19,505 132,405 140,000 94.57% (16,837) (102,836) (100,000) 102.84% 13,805 118,612 125,000 94.89% 17,672 152,289 189,300 80.45% (7,432) (68,245) (86,000) 79.35% 187 849 700 121.30% $ 93,230 $ 710,327 $ 841,300 84.43% $ (7,210) $ (123,860) $ (133,227) 92.97% (11,457) (113,662) (102,792) 110.57% (60,020) (634,294) (583,959) 108.62% (8,703) (121,201) (126,559) 95.77% (14,191) (207,574) (224,364) 92.52% $ (101,581) $ (1,200,591) $ (1,170,901) 102.54% $ (8,351) $ (490,264) $ (329,601) $ 300,000 $ 550,000 $ 350,000 157.14% $ 300,000 $ 550,000 $ 350,000 157.14% $ 291,649 $ 59,736 $ 20,399 $ (5,535) FUND BALANCE (Budgetary Basis) Beginning Balance (3,512,420) (3,512,420) Ending Balance $ (3,458,219) $ (3,492,021)