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Home My WebLink About2016.07.19_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO PUBLIC WORKS AUTHORITY JUL i 5 2016 ),kJ Council Chambers, Old Central Building City Clerk's Office 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, July 19, 2016 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • July 5, 2016, Regular Meeting • July 12, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 7/9/16 • Monthly Budget Status Report - June 2016 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main (west entrance), Owasso, OK bulletin board at 6:00 pm on Friday, July 15, 2016. M. StevenV Deputy City Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 5, 2016 The Owasso Public Works Authority met in regular session on Tuesday, July 5, 2016 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, July 1, 2016. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:48 pm. 2. Roll Call Present Chair - Lyndell Dunn Vice- Chair- Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi Absent Trustee -Jeri Moberly 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • June 21, 2016, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $339,743.86. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to the OPWA Series 2006 Promissory Note and the Lease Purchase Agreement with the Owasso Public Schools Linda Jones presented the item recommending approval of the final payment on the Series 2006 Promissory Note for the Ator school property in an amount not to exceed $625,000 and approval of a budget amendment for the Owasso Public Works Authority, increasing the estimated revenues and the appropriation for expenditures by $428,400 for the payoff of the 2006 Promissory Note. OPWA July 5, 2016 Page 2 There were no comments from the audience. Mr. Bush moved, seconded by Mr. Bonebrake to authorize final payment and approve a budget amendment as recommended. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 6. Report from OPWA Manager None 7. Report from OPWA Attorney None 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 6/25/16 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 10. Adjournment Dr. Kelley moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrdke, Bush, Kelley, Dunn NAY: None Motion carried 4 -0 and the meeting adjourned at 7:52 pm. Lyndeil Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, July 12, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, July 12, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and the Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, July 8, 2016. 1. Call to Order Vice Mayor /Vice Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Vice - Mayor /Vice- Chair- Chris Kelley Mayor /Chair- Lyndell Dunn Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee - Jeri Moberly A quorum was declared present. 2. Discussion relating to Community Development items A. Planned Unit Development- PUD -16 -03 (OZ- 16 -06), Tyann Villa (immediately east of Smith Elementary School) B. Planned Unit Development - PUD- 16 -04, Owasso 140 (north side of E 76 St N approximately' /< mile west of N 161 E Ave) C. Specific Use Permit - SUP- 16 -02, IQ Car Wash (8702 N Garnett Rd) D. Zoning Code and Land Use Updates Bronce Stephenson presented each item and discussion was held. It was explained that items 2A, 2B, and 2C would be on the July 19, 2016 Council agenda for consideration and action. 3. Discussion relating to Public Works items Roger Stevens A. Bid Award - CDBG Sidewalk Project B. Bid Award - Bailey Golf Course Dam Repair Project C. FY 2016 Street Rehabilitation Project Update Dwayne Henderson presented each item and discussion was held. It was explained that items 3A and 3B would be on the July 19, 2016 Council agenda for consideration and action. 4. Discussion relating to proposed utility rate increases Linda Jones presented the item and discussion was held. Roger Stevens discussed increased operation costs. It was explained that the proposed Ordinance and Resolutions would be presented to the Council /OPWA in August for consideration and action. 5. Discussion relating to Council Orientation and Review Julie Lombardi presented the item and discussion was held. 6. Discussion relating to City Manager items • Center for Economic Development Law (CEDL) contract • Mission, Vision, Values • Monthly sales tax report • City Manager report Warren Lehr and Julie Lombardi presented a proposed contract for legal services and discussion was held. It was explained that an item would be presented to Council during the July 19, 2016 meeting for consideration and action. Mr. Lehr presented a tri -fold brochure detailing the City's management and work philosophy and discussion was held. Linda Jones Owasso City Council, OPWA & OPGA July 12, 2016 Page 2 provided the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr announced that the city hall location at 200 S Main is open for business; and that the Keep Owasso Clean program had a successful event on Saturday, July 9. 7. City Council /Trustee comments and inquiries None 8. Adjournment The meeting adjourned at 9:15 pm. Chris Kelley, Vice Mayor/ ViceChair Juliann M. Stevens, Minute Clerk Claims List 7/19/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount OPWA ADMINISTRATION AT &T CONSOLIDATED PHONE BILL 149.51 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 15,424.00 JPMORGAN CHASE BANK QUIK SERVICES- SUPPLIES 36.00 AT &T LONG DISTANCE PHONE BILL 6.76 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 41.88 JPMORGAN CHASE BANK MEETING EXPENSE 36.22 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 96.84 UNIFIRST HOLDINGS LP UNIFORM CLEANING 31.97 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 56.58 JPMORGAN CHASE BANK WALMART- SUPPLIES 13.56 JPMORGAN CHASE BANK WALMART- SUPPLIES 17.92 JPMORGAN CHASE BANK MEETING EXPENSE 196.00 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 48.40 JPMORGAN CHASE BANK PROD LAMP SOURCE -LAMP 195.17 BLUE ENERGY FUELS, LLC CNG FUEL PORCH -JUNE 2016 60.50 CITY GARAGE LABOR/OVERHEAD - JULY, 20 170.33 TOTAL OPWA ADMINISTRATION 16,581.64 UTILITY BILLING TODD C. KIMBALL METER READER 857.70 JPMORGAN CHASE BANK AMAZON -BOOKS 30.58 JPMORGAN CHASE BANK WALMART -CASH BOXES 112.59 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,280.55 TODD C. KIMBALL METER READER 584.55 TYRONE EUGENE DINKINS METER READER 276.45 JPMORGAN CHASE BANK AMAZON - BATTERY BACKUPS 177.80 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,359.14 TOTAL UTILITY BILLING 5,679.36 WATER JPMORGAN CHASE BANK CREDIT REFUND - 1,665.35 HD SUPPLY WATERWORKS, LTD. WATER METERS 15,669.75 JPMORGAN CHASE BANK QUIK SVC- EXPANDED METAL 40.00 JPMORGAN CHASE BANK ANCHOR -PAINT 57.07 CITY OF TULSA UTILITIES WATER 111,235.55 CITY OF TULSA UTILITIES WATER 185,464.02 JPMORGAN CHASE BANK HD SUPPLY -METER CANS /LIDS 582.00 JPMORGAN CHASE BANK ATWOOD -PAINT 27.87 JPMORGAN CHASE BANK FASTENAL -BOLTS 12.00 CITY OF TULSA DEPT OF FINANCE LAB SERVICES JUN 2016 500.00 HD SUPPLY WATERWORKS, LTD. WATER METERS 4,836.00 UNIFRST HOLDINGS LP UNIFORM CLEANING 50.47 CITY GARAGE LABOR/OVERHEAD - JULY, 20 1,986.41 FLEETCOR TECHNOLOGIES FUELMAN EXP -JUNE 2016 1,032.80 CITY GARAGE GARAGE PARTS /JUNE2016 468.15 VERDIGRIS VALLEY ELECTRIC COOP IWATER CONTROL ELECTRIC 31.00 Page 1 Claims List 7/19/2016 Budget Unit Title Vendor Name Payable Description Payment Amount WATER... JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 12.50 TOMMY E. KITCHEN WATER MODEL UPDATE 2,219.36 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -JUNE 2016 43.51 TOTAL WATER 322,603.11 WASTEWATER TREATMENT FLEETCOR TECHNOLOGIES FUELMAN EXP -JUNE 2016 462.41 JAMES A. OZBUN MOTOR REPAIR 1,896.00 JPMORGAN CHASE BANK HACH - AMMONIA TESTING 214.03 JPMORGAN CHASE BANK HAYNES EQUIP -SEALS 150.00 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 12.50 JPMORGAN CHASE BANK PMSI- UNIFORM 19.90 CITY GARAGE GARAGE PARTSIJUNE2016 325.00 CITY GARAGE LABOR /OVERHEAD - JULY, 20 907.66 UNIFIRST HOLDINGS LP UNIFORM CLEANING 66.48 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 11.88 JPMORGAN CHASE BANK BA ELECTRIC - BREAKER 1,117.42 JPMORGAN CHASE BANK IRBY- ELECTRIC BREAKER 3,237.92 JPMORGAN CHASE BANK LISPS- SHIPPING 7.62 JPMORGAN CHASE BANK NCL OF WIC -TEST SUPPLIES 135.75 JPMORGAN CHASE BANK WASTE MGMT - SLUDGE REMOVE 2,858.41 JPMORGAN CHASE BANK NCL -UV GLASSES 47.38 JPMORGAN CHASE BANK DEQ -WATER LICENSE 62.00 JPMORGAN CHASE BANK DEQ- ANNUAL PERMIT FEE 8,663.93 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 51.02 JPMORGAN CHASE BANK FASTENAL -NUTS & BOLTS 5.00 JPMORGAN CHASE BANK CINTAS- MEDICAL SUPPLIES 66.68 JPMORGAN CHASE BANK HD SUPPLY- REPAIR SUPPLIES 64.80 JPMORGAN CHASE BANK HD SUPPLY - REPAIR SUPPLIES 820 AT &T LONG DISTANCE PHONE BILL 2.10 JPMORGAN CHASE BANK HOME DEPOT -PARTS 26.53 AT &T CONSOLIDATED PHONE BILL 65.67 VERIZON WIRELESS IWIRELESS CONNECTION 80.02 TOTAL WASTEWATER TREATMENT 20,566.31 WASTEWATER COLLECTION: VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 12.50 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 450.30 JPMORGAN CHASE BANK HD SUPPLY - MANHOLE REPAIR 571.30 JPMORGAN CHASE BANK HO SUPPLY- REPAIR SUPPLIES 84.00 JPMORGAN CHASE BANK LOWES -TOOLS 11.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.30 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 180.42 JPMORGAN CHASE BANK GRAINGER -CHAIN HOIST 2,637.55 JPMORGAN CHASE BANK GRAINGER -HOIST TROLLEY 398.01 Page 2 Claims List 7/19/2016 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER COLLECTION; CITY GARAGE LABOR/OVERHEAD - JULY, 20 1,250.25 CITY GARAGE GARAGE PARTSMUNE2016 217.42 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 145.50 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 29017 JPMORGAN CHASE BANK HD SUPPLY -TOOLS 32,91 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -JUNE 2016 217.19 FLEETCOR TECHNOLOGIES FUELMAN EXP -JUNE 2016 382.29 TOTAL WASTEWATER COLLECTIONS 7,003.21 REFUSE COLLECTIONS FLEETCOR TECHNOLOGIES FUELMAN EXP -JUNE 2016 2,813.77 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -JUNE 2016 1,671.29 COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,582.59 CITY GARAGE LABOR/OVERHEAD- JULY, 20 4,179.08 CITY GARAGE GARAGE PARTSIJUNE2016 7,275.07 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.61 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 51.47 JPMORGAN CHASE BANK MACS HYDRAULIC- CYLINDER 282.75 FLEET SERVICE OF TULSA, INC REFUSE TRUCK REPAIRS 5,936.73 JPMORGAN CHASE BANK APW -CONF REGISTRATION 799.00 JPMORGAN CHASE BANK SUMMIT TRUCK -DRAIN REPAIR 268.25 JPMORGAN CHASE BANK BUMP2BUMP -OIL DRY 137.25 JPMORGAN CHASE BANK BUMP2BUMP -OIL DRY 137.25 AT &T CONSOLIDATED PHONE BILL 10.94 AT &T CONSOLIDATED PHONE BILL 10.94 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 12.50 VERIZON WIRELESS IWIRELESS CONNECTION 29.65 TOTAL REFUSE COLLECTIONS 29,232.14 RECYCLE CENTER JPMORGAN CHASE BANK TERMINIX- TREATMENT PLAN 305.00 AT &T LONG DISTANCE PHONE BILL 0.17 UNIFIRST HOLDINGS LP UNIFORM CLEANING 6.50 CITY GARAGE LABOR/OVERHEAD - JULY, 20 351.50 CITY GARAGE GARAGE PARTS /JUNE2016 71.17 TOTAL RECYCLE CENTER 734.34 402,400.11 FUND GRAND TOTAL OPWA GRAND TOTAL $402,400.11 Page 3 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07109/16 Payroll Expenses Total Expenses 10, 528.05 5,612.81 13,681.52 11,173.48 8,262.94 13,109.18 998.40 15, 562.71 10,714.99 23,630.80 19, 548.73 13,665.09 20,567.90 1,595.71 FUND TOTAL 63,366.38 105,285.93 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2015 -2016 Budgetary Basis Statement of Revenues & Expenses As of June 30, 2016 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 458,493 $ 5,472,778 $ 5,337,700 102.53% 334,035 3,960,177 3,807,310 104.02% 179,026 1,885,433 2,027,670 92.99% 19,223 243,383 276,325 88.08% 990,777 11,561,771 11,449,005 100.98% (257,481) (3,423,039) (3,459,800) $ (53,429) $ (817,758) $ (820,218) 99.70% (34,355) (414,563) (417,831) 99.22% (335,609) (4,262,426) (4,406,864) 96.72% (163525) (1,862,561) (1,745,910) 106.68% (141,681) (1,562,605) (1,855,113) 84.23% (257,481) (3,423,039) (3,459,800) 98.94% (986,082) (12,342,953) (12,705,736) 97.14% 4,696 (781,182) (1,256,731) $ - $ 8,618 $ 20,000 43.09% 2,673 21,392 12,275 174.27% 2,501 259,902 265,735 97.80% 300,000 - (400,000) 0.00% 305,174 289,911 (101,990) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ $ 528,960 $ 529,260 Expenditures of long -term debt (528,960) (529,260) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES - - - NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL - Beginning Balance WORKING CAPITAL- Ending Balance $ 309,870 $ (491,271) $ (1,358,721) $ (20,667) 1,867,540 1,867,540 $ 1,355,602 $ 508,819