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Home My WebLink About2016.08.02_OPWA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE JUL 2 9 2016 OWASSO PUBLIC WORKS AUTHORITY City Clews Office Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, August 2, 2016 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (AIL matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • July 19, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the purchase of a refuse collection vehicle Tim Doyle Staff recommends approval to purchase a 2017 Crane /Heil 28 -yard DPF Python, CNG refuse collection vehicle in the amount of $336,000 from United Engines of Oklahoma City, Oklahoma per Oklahoma State Bid Contract SW 197. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 7/23/16 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, July 29, 2016. ay& Sherry Bishop!City Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 19, 2016 The Owasso Public Works Authority met in regular session on Tuesday, July 19, 2016 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, July 15, 2016. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:45 pm. 2. Roll Call Present Absent Chair- Lyndell Dunn None vice- Chair- Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • July 5, 2016, Regular Meeting • July 12, 2016, Regular Meeting B. Approve claims Ms. Moberly moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $402,400.11, YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None OPWA July 19, 2016 Page 2 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 7/9/16 • Monthly Budget Status Report - June 2016 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bonebrake moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 7:46 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk Claims List 8/2/2016 Budget Unit Title Vendor Name Payable Description jPayment Amount OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 25.83 TOTAL OPWA 25.83 OPWA ADMINISTRATION TREASURER PETTY CASH VEHICLE TAG 37.50 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE AGREEM 199.59 UNIFIRST HOLDINGS LP UNIFORM CLEANING 31.87 JPMORGAN CHASE BANK PUBLIC RELATION -WATER 577.00 JPMORGAN CHASE BANK OWASSO CHAMBER - LUNCHEON 15.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 17.96 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 15,416.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 13.97 AEP /PSO ELECTRIC USE 1,312.86 UNIFIRST HOLDINGS LP UNIFORM CLEANING 31.87 UNIFIRST HOLDINGS LP JUNIFORM CLEANING 29.87 TOTAL OPWA ADMINISTRATION 17,683.49 UTILITY BILLING JPMORGAN CHASE BANK DEPOT- SUPPLIES 8.22 TYRONE EUGENE DINKINS READER 102.15 JPMORGAN CHASE BANK 7MIFEFTIIEERR DEPOT - SUPPLIES 54.55 TECHNICAL PROGRAMMING SE SERVICES 1,611.89 TYRONE EUGENE DINKINS READER 222.30 TOTAL UTILITY BILLING 1,99 9.11 WATER TWIN CITIES READY MIX, INC CONCRETE 212.00 JPMORGAN CHASE BANK LOWES -PUMP 169.06 JPMORGAN CHASE BANK SHOE CARNIVAL -BOOTS 129.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.47 JPMORGAN CHASE BANK HD SUPPLY - FITTINGS 284.55 JPMORGAN CHASE BANK HD SUPPLY -PIPE 395.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.47 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.47 SPOK, INC. PAGER USE 96.73 AEP IPSO ELECTRIC USE 471.19 JPMORGAN CHASE BANK I LOWES -ROCK 15.52 TOTAL WATER 1,925.44 WASTEWATER TREATMENT SPOK, INC. PAGER USE 17.78 JPMORGAN CHASE BANK GRAINGER -BELT PRESS /GREAS 286.56 JPMORGAN CHASE BANK GRAINGER -BELT PRESS /GREAS 143.28 JPMORGAN CHASE BANK GREEN CO TEST -FECAL TEST 100.00 JPMORGAN CHASE BANK AMER SPRTWRKS -AIR FILTER 103.22 JPMORGAN CHASE BANK DEQ- DISCHARGE PERMIT 6,917.41 UNIFIRST HOLDINGS LP UNIFORM CLEANING 51.08 Page 1 Claims List 8/2/2016 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER TREATMENT... JPMORGAN CHASE BANK LOWES- FAN/EXT CORD 203.27 UNIFIRST HOLDINGS LP UNIFORM CLEANING 49.80 JPMORGAN CHASE BANK OREILLY -MOTOR OIL 17.97 JPMORGAN CHASE BANK HACH -PH AMMONIATESTING 392.22 JPMORGAN CHASE BANK HACH- TESTING PROBES 745.67 JPMORGAN CHASE BANK HACH - AMMONIA TESTING 170.57 JPMORGAN CHASE BANK ALLMAX - SOFTWARE MAINT 880.00 JPMORGAN CHASE BANK GRAINGER-NITRILE GLOVES 171.60 JPMORGAN CHASE BANK HUTHER & ASSOC- MONITORING 925.00 SCHREIBER, LLC TIMERS 168.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 61.75 JPMORGAN CHASE BANK GRAINGER -FUSES 9.80 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 3,039.91 JPMORGAN CHASE BANK NCL -PROBE 630.84 AEP /PSO ELECTRIC USE 23,698.49 JPMORGAN CHASE BANK IFORT BEND -GBT POLYMER 4,212.00 TOTAL WASTEWATER TREATMENT 42,996.22 WASTEWATER COLLECTION: JPMORGAN CHASE BANK BUMP2BUMP -FUEL FILTER 3145 JPMORGAN CHASE BANK BUMP2BUMP- HYDRAULIC FLUID 31.00 JPMORGAN CHASE BANK BUMP2BUMP -FUEL FILTER 68.51 AEP /PSO ELECTRIC USE 5,205.67 JPMORGAN CHASE BANK GELLCO -BOOTS 170.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.05 JPMORGAN CHASE BANK BUMP28UMP- RETURN -18.06 JPMORGAN CHASE BANK GRAINGER -CRANE 3,572.55 JPMORGAN CHASE BANK NORTHERN SAFETY - FILTERS 56.25 JPMORGAN CHASE BANK NORTHERN SAFETY -GAS 442.62 SPOK, INC. PAGER USE 53.84 UNIFIRST HOLDINGS LP UNIFORM CLEANING 66.05 JPMORGAN CHASE BANK CAVENDERS -BOOTS 305.98 JPMORGAN CHASE BANK CAVENDERS -BOOTS 152.99 JPMORGAN CHASE BANK CAVENDERS -BOOTS 101.99 JPMORGAN CHASE BANK CAVENDERS -BOOTS 161.49 JACQUELYN BROOKE KONONCHUK CONSULTING SERVICES 5,015.00 JPMORGAN CHASE BANK SAV ON- BROCHURES 180.00 JPMORGAN CHASE BANK FASTENAL -PARTS 4.19 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 115.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.30 JPMORGAN CHASE BANK GELLCO -BOOTS 170.00 TOTAL WASTEWATER COLLECTIONS 15,970.87 REFUSE COLLECTIONS SPOK, INC. PAGER USE 62.23 THE METROPOLITAN ENVIRONMENTAL TRUS MET MEMBERSHIP DUES 7,259.14 Page 2 Claims List 8/2/2016 Budget Unit Title Vendor Name Payable Description Payment Amount REFUSE COLLECTIONS... UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.61 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.61 JPMORGAN CHASE BANK KIMS INT'L -HOSES 167.82 JPMORGAN CHASE BANK STEVE'S -AIR COMPRESSOR 133.85 LENOX WRECKER SERVICE INC TOWING 235.00 LENOX WRECKER SERVICE INC TOWING 275.00 COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,887.93 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.61 JPMORGAN CHASE BANK STREETLAMPS- MAILBOX 108.00 TOTAL REFUSE COLLECTIONS 14,229.80 RECYCLE CENTER JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEE 1,206.14 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 1,115.10 AEP /PSO ELECTRIC USE 156.02 UNIFIRST HOLDINGS LP UNIFORM CLEANING 6.50 UNIFIRST HOLDINGS LP UNIFORM CLEANING 6.50 UNIFIRST HOLDINGS LP UNIFORM CLEANING 6.50 TOTAL RECYCLE CENTER 2,496.76 OPWA DEBT SERVICE BANCFIRST FAP -01 -0003 -UO1C 6,463.42 BANCFIRST ORF -10- 0014 -CW /SANTA FE 14,375.72 BANCFIRST ORF -13- 0005 -CW /RANCH CR 25,377.32 BANCFIRST 874317019/06 NOTE 24,638.56 BANCFIRST FAP -10 -0002 -L /10 7,208.19 BANCFIRST ORF -01- 0002 -L /01 B 11,939.78 BANCFIRST ORF -09- 0007- CW /09C 23,361.34 BANCFIRST ORF -09- 0003- CW /09B 55,960.40 BANCFIRST 874320013113 -06DW 28,795.97 BANCFIRST ORF -99- 0008 -U99B 3,618.12 OKLAHOMA WATER RESOURCES BOARD ORF -99- 0008- CW11999A 24,189.34 OKLAHOMA WATER RESOURCES BOARD ORF -01- 0002- CW /2001A 26,388.98 OKLAHOMA WATER RESOURCES BOARD ORF -02- 0017- CW /2002A 22,888.66 TOTAL OPWA DEBT SERVICE 275,205.80 372,533.3 FUND GRAND TOTAL OPWASTF DEBT SERVICE BANCFIRST 87440500412008 99,880.83 TOTAL OPWA STF DEBT SERVICE 99,880.83 99,880.8 FUND GRAND TOTAL OPWA ST SUB -DEBT SERV SF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT 60,060.45 Page 3 Claims List t3eipzfyry, Budget Unit Title I Vendor Name Payable Description IPayment Amount TOTAL OPWASTSUB -DEBT SERV 60,060.45 FUND GRAND TOTAL 60,060.4 OPWA GRAND TOTAL $532,474.60 Page 4 0—T'C—'tYW-t out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Tim Doyle General Services Superintendent SUBJECT: Purchase of a Refuse Truck DATE: July 29, 2016 BACKGROUND: Included in the FY 2017 Refuse Division budget is funding for the procurement of a new, automated, CNG refuse collection vehicle. The typical fulitime life cycle for an automated refuse collection vehicle is 7 years. The division currently has two 2009 automated collection vehicles in full time operation. Maintenance costs have risen on these vehicles in the last few years to an average of over $22,650 annually. This purchase will allow staff to move one of the full time 2009 vehicles to a backup operation. VEHICLE DESCRIPTION: Staff proposes to purchase a new, automated, CNG refuse collection vehicle through the Oklahoma State Bid process. The proposed vehicle will be a Crane Carrier chassis with a 28 -yard Heil Python automated collection body. This vehicle is essentially the same vehicle as the division has been using since the transition to automated collection. This will allow staff to maintain operator familiarization, continuity and efficiency, also proficiency of service, and repair. FUNDING: The FY 2017 Refuse Division Budget includes funding for the purchase of a new automated refuse collection vehicle. RECOMMENDATION: Staff recommends approval to purchase a new CNG refuse collection vehicle in the amount of $336,000.00 from United Engines of Oklahoma City, Oklahoma for a 2017 Crane /Heil 28 -yard DPF Python, per Oklahoma State Bid Contract SW 197. ATTACHMENT: A. Bid Proposal - United Engines Uni'ted Engines .lime 30, 2016 Mr, Tim Doyle City of Owasso I 11 North Main Street Owasso Oklahoma 74055 We are pleased to present the following State of Oklahoma Refuse Contract SW 597 bid quotation for one 2017 CCC LET 2 11-leil DPP Python 28 yard refuse compactor body. Standard equipment features included in body bid price include: 5.2 cubic yard hopper 108 inch lift reach Python lift -2 year limited shuchu•al warranty 1250 lb. lift capacity Street side access door Under hopper liquid sump with 2 clean out doors and steel rake Tailgate service props Fully automatic shur -loc tailgate latches Operate -in- gear -at -idle front mount tandem vane pump system Cushioned up and down, chrome plated rods Chassis mounted oil tank. with level /temperature gauge and oil suction shut of valve 3 micron return line filter with maguetie trap In cab filter by pass monitor 100 micron suction line strainer Fabric guard hose protection on all high pressure hoses ]n cab packing controls, electric /air Air /electric operated in -cab lift controls joy slick style In -cab hoist controls, electric over air In-cab function and indicator lights Air operated in -cab tailgate controls Cortex controller with insight diagnostics Select -o -pack Auto lift Arm rest Lift reach warning Back up alarm Center mounted brake light Duplicate high and low mount LED stop, turn, and tail lights Mid -body LED signals ICC reflective tape 6565 W. Reno a Oklahoma City, Oklahoma 73127 a Ph: (405) 947 -3321 a Fax: (405) 604 -2670 -•Y` :'n w -Enna United Rear anti sail /anti splash mud flaps Rear camera bracket and hood lights - reverse activated Body undercoating Cavity coat and,joint sealer Standard one year (2000 hours) warranty Remote packer lube kit Safety triangle Optional equipment included in body bid price: Pull factory mount Third Lye three camera system Peterson safety strobe light system Tri cuff belt grabber Dual halogen hopper and lift lights Hopper hood Hopper cover Remote lift controls Service hoist 20 lb. fire extinguisher 3/16" AR 400 hopper and body floor over lay Severe duty wear bar in hopper Steel mud guards in front of rear tires Broom and shovel kit Rear bumper tool box Sump chutes Body side fender extensions Rear "Caution" decal Infinity Series 5 year warranty, packer cylinders 90 DGE roof mount tanics Front bumper fill and kill cap Past fill option Def iel option 2017 CCC LET 2 CNG chassis per attached spec. Standard tandem rear axle FOB Owasso Oklahoma STATE OIL OKLAHOMA REFUSE CONTRACT IBID PRIG $ 336,000.00 Price includes delivery and training on equipment. 5555 VV. Deno o Oklahoma City, Oklahoma 73127 o Ph: (405) 947 -3329 o Fax: (405) 604 -2870 Engines United Please allow 140 -160 days for delivery. All sales are subject to United Engines Terms and Conditions of sale which can be found at MIR : I�iiteden�les .com /UEStandard`l'C.� and which are incorporated by reference into this document as if fully set forth herein. Accepted Resp fully subm e� lip ave haPC, pel United Engines 5555 West Reno Oklahoma City, OK 73127 405- 625 -2044 dchaoel iUUniteden!aines.eom 5555 W. Deno n Oklahoma City, Okahoma 73127 a Ph: (405) 947 -3321 o Pax: (405) 604 -2870 ERAME rARRUER EUMPANY Tf 4 uzewl Tn f-CA 1951 Reiser Avenue SE � Now Philadelphia, OH 44663 4 918.536,1651 . www.cranecarfier.com OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07123/16 Department Payroll Expenses Total Expenses OPWA Administration 10,447.55 12,463.32 Utility Billing 5,603.42 6,676.80 Water 13,764.40 16,370.55 Wastewater 11,015.72 13,119.53 Wastewater Collection 8,398.32 9,975.64 Refuse 12,575.16 14,838.36 Recycle Center 998.40 1,192.92 FUND TOTAL 62,802.97 74,637.12