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HomeMy WebLinkAbout2007.04.10_City Council Agenda_SpecialPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: DATE: TIME: PLACE: Special April 10, 2007 6:00 p.m. Old Central Building 109 N. Birch Notice and agenda filed in the office of the at 5:00 PM on Friday, April 6, 2007. , 1 2. 3 al Clerk and posted pn the Cixy Hall bulletin board Jujipfi Stevens, Deputy City Clerk AGENDA Call to Order Mayor Stephen Cataudella Discussion relating to Administrative Items Mr. Rooney Attachment #2 A. Assistance to Fire Fighters Grant Application B. Appointments to Various Boards and Commissions Discussion relating to Community Development Department Items Mr. Rooney Attachment #3 A. Final Plat Request (1) B. Rezoning Request (1) C. Public Hearing relating to CDBG grants Discussion relating to Public Works Department Items Mr. Rooney Attachment #4 A. Review of bids received for the purchase of a Dump Truck B. Proposed extension to the Engineering Services Agreement between the City of Owasso and Meshek & Associates Owasso City Council April 9, 2007 Page 2 5. Discussion relating to Police Department Items Mr. Rooney Attachment #5 A. Proposed Ordinance relating to Embezzlement B. Proposed Ordinance relating to Obtaining Money by False Pretense 6. Presentation of the proposed Parks Masterplan for the City of Owasso Mr. Wiles Attachment #6 7. Discussion relating to City Manager Items Mr. Ray Attachment #7 A. Rate and Fee Review (attachment) B. Presentation of the Capital Improvements Plan and CIP Committee recommendations C. Summary of the FY 2007 -2008 Budget Preparations D. City Manager Report 8. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing personnel matters relating to the office of the City Manager, such executive session provided for in O.S. 25, Section 307(B)(1). Mayor Cataudella 9. Adjournment SAAgendas \Council Work Session\ 2007 \0409.doc MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: BRADD IC CLARK FIRE CHIEF SUBJECT: DEPARTMENT OF HOMELAND SECURITY ASSISTANCE TO FIREFIGHTERS GRANT DATE: Apri16, 2007 BACKGROUND: The Fire Department seeks to apply for Department of Homeland Security Assistance to Firefighters Grant Program (AFG). The proposed application is in two broad areas, training and equipment. In the training application, the grant application includes training classes for all fire department employees and Firefighter Level II training for twenty employees. In the equipment application, firefighting gear and equipment not issued to sixteen employees and a myriad of safety equipment will be requested. The grant application is for $223,727.50, 90% of which will be federally funded. ASSISTANCE TO FIRE FIGHTERS GRANT PROCESS: Fire departments are able to request grant monies under two broad categories in the Assistance to Firefighters Grant (AFG) program: apparatus or operations /safety equipment. In the equipment category, operational, educational, and support equipment is grant eligible in the application. Following an analysis of current vulnerabilities and inabilities, the Owasso Fire Department has chosen to request a training and equipment program that would allow for the fire department to become better trained and equipped at combating fires in the wildland areas, structure fires, and areas where residential structures are built in the wildland /urban interface. The choice to pursue these programs came as a result of an internal needs analysis within the Owasso Fire Department. COMMENTS: One of the central goals of AFG is to better prepare fire departments in responding to emergencies. The Owasso Fire Department's grant application, if awarded, will train and equip Owasso fire fighters to safely and effectively protect the citizens in and around Owasso from the occurrence of fire. This is an information -only item. However, if the City of Owasso is a recipient of the grant, an action item seeking Council acceptance and approval of such will then be placed on the City Council agenda. MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL FROM: JULIANN STEVENS ADMINISTRATIVE ASSISTANT SUBJECT: APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS DATE: April 5, 2007 BACKGROUND: Pursuant to authority contained in Article 2, Section 2 -4, subsection (e) of the Charter of the City of Owasso, the City Council has established rules and procedures that provide, generally, for the Mayor to appoint members to various boards, commissions, trusts, and committees; such appointments subject to confirmation by the City Council. In order to continue citizen participation and city staff involvement on these committees, discussion regarding the reappointment of current members and/or the appointment of new members is needed. The purpose of this memorandum is to provide you with background information of the various Boards and Commissions and begin a discussion relating to the annual appointment process. The term of office for the following appointments will expire as of June 30, 2007: • ANNEXATION COMMITTEE (One Year Term) Mayor Steve Cataudella Councilor Brent Colgan Kevin Vanover (Planning Commission term also expires) Dan Draper (Planning Commission) Tammy Laakso (Citizen) Bradd Clark, Fire Dan Yancey, Police Tim Rooney, Assistant City Manager Eric Wiles, Community Development Rickey Hayes, Economic Development Ana Stagg, Public Works Julie Lombardi, City Attorney • AUDIT COMMITTEE Dennis Phillips (Three Year Term) Councilor Susan Kimball (One Year Term) April 5, 2007 Appointments to Various Boards and Committees Page 2 of 3 • BOARD OF ADJUSTMENT (Three Year Term) Ken Foster David Hall CAPITAL IMPROVEMENTS COMMITTEE (One Year Term) Wayne Guevara (City Council) Brent Colgan (City Council) Duane Coppick (Planning Commission term also expires) Tom Kimball (OEDA Representative) Frank Enzbrenner (Banking Representative) Trish Hauser (Chamber Representative) Mike Ames (Citizen) Jim Hunter (Citizen) Bryan Stovall (Citizen) Rob Haskins (Citizen) Sherry Bishop, Finance Bradd Clark, Fire Eric Wiles, Community Development Tim Rooney, Assistant City Manager Rodney Ray, City Manager Rickey Hayes, Economic Development Ana Stagg, Public Works Dan Yancey, Police • INCOG LEGISLATIVE CONSORTIUM (One Year Term) Julie Lombardi Rodney Ray (Alternate) • INCOG ENVIRONMENTAL POLICY COMMITTEE (One Year Term) Ana Stagg • OWASSO ECONOMIC DEVELOPMENT AUTHORITY Ray Thomas (Five Year Term) Gary Akin (Chamber Representative, One Year Term) Mayor Steve Cataudella (Council Representative, One Year Term) • PERSONNEL BOARD (Three Year Term) Mary Ann Alexander • PLANNING COMMISSION (Three Year Term) Duane Coppick Kevin Vanover April 5, 2007 Appointments to Various Boards and Committees Page 3 of 3 • REGIONAL METROPOLITAN UTILITY AUTHORITY (One Year Term) Sherry Bishop Ana Stagg • TRANSPORTATION POLICY COMMITTEE (One Year Term) Councilor Susan Kimball Ana Stagg (Alternate) • TRANSPORTATION TECHINCAL COMMITTEE (One Year Term) Ana Stagg Joe Nurre (Alternate) Attached for your review are the Talent Bank applications (in alphabetical order) received to date from individuals who have expressed an interest in serving on Owasso Boards and Commissions. Further discussion regarding these appointments remains with the Council. It should be noted, that staff anticipates placing this item on the May 8, 2007 and June 12, 2007 worksession agendas to allow for further discussion after reviewing the attached information. ATTACHMENTS: 1. Brief outline of various Boards and Committees 2. Summary of submitted Talent Bank Applications ANNEXATION COMMITTEE FACT SHEET WHO: This committee is comprised of citizens, representatives from other boards and commissions, Owasso Public Schools, and city staff. Appointments are for one year terms. WHAT: This committee reviews annexation requests and recommends action to the Planning Commission and City Council based on the City's annexation criteria. WHEN: Meets as needed. Meetings are typically held on Wednesday evenings at 5:00 PM. WHERE: Meetings are typically conducted in the Main Conference Room at City Hall, 111 N. Main. LENGTH OF MEETING: Meetings typically last less than one hour. STAFF SUPPORT: Community Development Director, City Planner, Assistant City Planner AUDIT COMMITTEE FACT SHEET WHO: Consists of five voting members appointed by the City Council and two non - voting ex- officio members the city manager and the director of finance. Appointments are for three year periods except for the city councilor who will be appointed for a one year term. WHAT: The purpose of the audit committee is to help oversee the audit of financial statements, ensure the auditor is independent of management and address control and compliance weaknesses. WHEN: Meets at least twice annually at a time and place as called by the chairman. WHERE: Meetings are typically conducted in the City Hall Finance conference room. LENGTH OF MEETING: Meetings typically last from 1 to 2 hours. STAFF SUPPORT: Finance Director, Accountant BOARD OF ADJUSTMENT FACT SHEET WHO: Contains five citizen members appointed by the City Council. Appointments are for three -year periods. WHAT: This is a quasi-judicial body whose function is to hear and decide cases relating to zoning variances and special exceptions, as well as appeals of the Building Inspector's interpretation of the building codes. Because this board is not a recommending body, appeals of decisions made by this board must be taken to District Court. WHEN: Meets on the fourth Tuesday of every month at 6:00 PM. WHERE: Meetings are typically conducted at Old Central, 109 N. Birch. LENGTH OF MEETING: Meetings typically last less than 2 hours. STAFF SUPPORT: Community Development Director, City Planner, Assistant City Planner CAPITAL IMPROVEMENTS COMMITTEE FACT SHEET WHO: This committee is comprised of citizens, representatives from other boards and commissions, a Chamber of Commerce representative, a representative of the banking industry, and city staff. Appointments are for one year terms. 0, &V W This committee reviews Capital Improvement requests and recommends action to the City Council. The committee also adopts a revised Capital Improvements Plan each year for recommendation to the City Council. WHEN-- Generally meets during a three to four month time frame in late - winter and early spring. WHERE: Meetings are typically conducted in the Police Department training room at City Hall, 111 N. Main. STAFF SUPPORT: Community Development Director OWASSO ECONOMIC DEVELOPMENT AUTHORITY FACTSHEET WHO! This committee is comprised of citizens, a representative of the Chamber of Commerce, and a City Councilor. Appointments are for five year terms. WHAT: The duties of this authority are to plan, implement, and promote projects and programs that will directly benefit the economic well being of the community. MA7:T"k Meets the second Thursday of each month at 10:00 AM. WHERE: Meetings are conducted in the Main Conference Room at City Hall, 111 N. Main. LENGTH OF MEETING: Meetings typically last two hours. STAFF SUPPORT: Economic Development Director OWASSO PERSONNEL BOARD FACT SHEET WHO: Contains three citizen members appointed by the City Council. Appointments are for three -year periods. WHAT: This board meets when there is business to be addressed relating to appeals of personnel decisions made by the City Manager. WHEN Meetings are called by the Chairperson when a petition from a City employee is received in the Office of the City Clerk per the Personnel Policy Manual. WHERE: Meetings are typically conducted in the Main Conference Room at City Hall, 111 N. Main. LENGTH OF MEETING: Meetings typically last less than 2 hours. STAFF SUPPORT: Human Resources Director PLANNING COMMISSION FACTSHEET WHO: Contains five citizen members appointed by the City Council. Appointments are for three -year periods. WHAT: This is a quasi- legislative commission whose function is to review and recommend to the City Council actions relating to zoning, platting, subdivision construction, annexation, commercial site plans, and other related planning functions. WHEN-- Meets on the Monday following the first Tuesday of each month at 7:00 PM. WHERE: Meetings are typically conducted in Old Central, 109 N. Birch. LENGTH OF MEETING: Meetings typically last from 2 to 3 hours. STAFF SUPPORT: Community Development Director, City Planner, Assistant City Planner MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: CHIP MCCULLEY CITY PLANNER SUBJECT: FINAL PLAT ( Tyann Plaza VII) DATE: April 3, 2007 BACKGROUND: Kellogg Engineering has submitted an application to the Planning Commission for approval of a final plat for Tyann Plaza VII. The subject property is proposing 2 commercial lots on approximately 9.25 acres of property zoned CS (Commercial Shopping District), located southeast of East 96"' Street North and the Owasso Expressway, just south of the Tyann Plaza Shopping Center. A general area map is attached. EXISTING LAND USE: Existing property is undeveloped. SURROUNDING LAND USE: North: Tyann Plaza South: Smith Elementary School East: Undeveloped West: Commercial Shopping PRESENT ZONING: CS (Commercial Shopping District) DEVELOPMENT PROCESS: The four primary steps in the development annexation, zoning, platting, and site planning. of commercial property in Owasso include The third step in the development of property is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right -of -way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. ANAL .VCiC- The applicant is requesting this review in order to facilitate 2 commercial lots, on approximately 9.25 acres of property zoned to CS (Commercial Shopping). The Preliminary Plat meets all Owasso Zoning Code Bulk and Area requirements. The lot and block specifications established in the plat layout are adequate for commercial development. Off site stormwater detention has been provided for this development to the south in the storm water detention center currently under construction. The site is within the City of Owasso' s utility service district. It will be provided water and sewer services by the City of Owasso. The proposed final plat satisfactorily meets the requirements established in the Owasso Zoning Code. Necessary utility easements have been established along the parameters of the proposed plat to accommodate essential utility placement and access. PLANNING COMMISSION The Owasso Planning Commission will consider the application at a public hearing on April 9, 2007. RECOMMENDATION: Staff intends to recommend approval of the Tyann Plaza VII Final Plat. ATTACHMENTS: 1. Case Map 2. Final Plat y0 - O l arm V o� �o Owasso Community Development Department 111 N. Main St. Owasso, OK 74055 918.376.1500 918.376.1597 w ww.cityofowasso.com .0P 55 �Q Steak Logans 'N Shake Subject Property Final Plat E. 96th ST. N Tyann Plaza VII Q 11J N Horne Depot t Z L'I ARM FAINI, eFt.3 s; 4 b riI !4 143�pap X7 np 4 ! $ g4g1lg' i i e 9f¢i,de �° y Fig S �Ilggd! Y tiMejdg j 4 Y i ll "''✓�i � ,, � �y �� eatll t ��q` � � � TMI d 11 I ��3y1N3� . •2y t �[iy7 Z ��� � �� � ie 3 O / x • `\ �� \��'� / / "'�' -,y, �; /�< �, Vii. 9d$3 aS9eF? �, ai_d;a � O V - = J . •y�e j � 06Ye'� � Yne'x9y d 4!7 ME Z aio m W � a •. _� '� mm U Z C4 C-4 f _ 3nu3nv :sNr3?,5t: � . 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A general area map has been attached for your review. EXISTING LAND USE Large Lot Residential SURROUNDING LAND USE North: Large Lot Residential South: Developing as Nottingham Hills East: Large Lot Residential West: Developing as Nottingham Hills PRESENT ZONING AG (Agriculture) DEVELOPMENT PROCESS: The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the City limits is made a part of the City. Property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police and fire protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. Specific development concerns, such as drainage, traffic, water /wastewater services, and stormwater detention are not able to be considered at the zoning stage of the development process. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. After the preliminary plat has been reviewed by the City and various utility companies, construction plans for the development's infrastructure are typically submitted. These plans include specifications and drawings for stormwater drainage, streets and grading and erosion control, waterlines, stormwater detention, and wastewater lines. Often, approval is required of other agencies, such as the Department of Environmental Quality for wastewater collection and the US Army Corps of Engineers for properties that may be development sensitive. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right -of -way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. ANALYSIS The applicant is requesting to rezone approximately 1.0 acre from AG (Agriculture) to RS -2 (Residential Single Family), located on the south side of East 96th Street North, 1/4 west of North 145th East Avenue. During the review of the Preliminary Plat for Nottingham Hills, it was noticed that a very small portion of the plat was located outside the city limits of the City of Owasso. The small 1.0 acre tract was annexed into the City of Owasso in March 2007 and if the rezoning request is approved, this one acre tract will need to go though the final platting process and meet the Owasso Subdivision Regulations and any appropriate site engineering standards as prescribed by Public Works. This will be the final step for the proposed residential development proposing 58 lots in a gated residential community, on approximately 28 acres. The request is consistent with the Owasso Land Use Master Plan as it calls for residential development in the area. Letters were mailed to surrounding property owners and the legal advertisement was published in the Owasso Reporter. To date, the staff has not received any comments from citizens concerning this rezoning request. PLANNING COMMISSION The Owasso Planning Commission will consider the application at a public hearing on April 9, 2007. RECOMMENDATION Staff intends to recommend approval of OZ 07 -02. ATTACHMENTS: 1. General Area Map E. 90th ST. N - • Property W W 7FT U U z z W 00 M No- E 9 STN W Of M Z 9 E 93 CIR N W 2 E 92 ST N 9 E 92 CIR F91 STN Owasso Community N Development Department 1 I a N. Main Ord 07_0 Owasso, OK 7400 !-� 55 W E 918.376.1500 918.376.1597 www.cityofowasso.com S MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: CDBG '05 CLOSE -OUT HEARING AND CDBG '07 PROJECT HEARING DATE: April 5, 2007 BACKGROUND: By virtue of its size, the City of Owasso receives Community Development Block Grant (CDBG) funds each year, contingent upon the approval of the grant application that the City must make yearly. The Oklahoma Department of Commerce (ODOC) administers these funds as part of its "Small Cities set -aside program ". So far, the City has used this money to improve sidewalks in the downtown area, construct a restroom at the skate park, and to help fund the street improvements in Three Lakes Village. The City of Owasso has begun the process of applying to ODOC for funding under the State's FY- 07 CDBG program. The amount of funding is expected to be $58,696. In order to receive this funding, the City has already submitted a letter of intent to ODOC announcing that the City is proceeding with efforts to secure grant funds for 2007. Additionally, the City of Owasso is starting the close -out process for the CDBG '05 project. This grant helped to supplement the funding for the street improvements in Three Lakes Village, accounting for more than 10% of the total project cost. REQUEST: Both of these projects are now at a stage where a public hearing needs to be conducted before the staff can proceed to take further steps in the grant administration process. For the CDBG '07 project, the City is to conduct a hearing to solicit citizen comments about how this year's funds should be utilized. In its preliminary evaluation, the staff evaluated three potential projects: 1. the continuance of the sidewalk improvements project, of which five years remain to complete the downtown sidewalks plan, 2. the renovation of Old Central, bringing all of the upstairs portion of the facility into compliance with the building code to accommodate future users for that building, and 3. the construction of a public ADA restroom facility at Rayola Park in conjunction with the Splash Pad that will be constructed this year. The staff intends to recommend that the CDBG '07 funds be spent to construct a restroom at Rayola Park. The total amount of the grant will be $58,696, and this will be matched with an equal amount from the City's general fund. In the coming weeks, additional steps in the grant process will require the city to make an application for the grant funds to ODOC. In order to complete this application process, the city council must take the following two actions: 1. Approve a resolution requesting assistance from ODOC and authorizing the Mayor to sign the application documents for a FY 2007 request in the amount of $58,696 for the Small Cities Program. 2. Approve a Citizen Participation Plan for the FY 2007 CDBG Program. For the CDBG '05 project, the purpose of the public hearing is to solicit citizen comments related to the replacement of the streets within Three Lakes Village. That project resulted in new concrete streets for the subdivision, and the CDBG provided grant and matching funds totaling $132,900 towards the effort. RECOMMENDATION: The staff intends to recommend that the Council hold a public hearing to gather public input on community development needs for the FY 2007 Small Cities CDBG program application, and to gather public input regarding the Three Lakes Village Street Improvement Project. ATTACHMENT: Notice of Public Hearing 111 North Main PO Box 180 Owasso, OK 74055 City of Owasso NOTICE OF CDBG PUBLIC HEARING (918) 376 -1500 FAX (918) 376 -1599 www.cityofowasso.com A Public Hearing has been set for April 17, 2007, at 6:30 p.m. at the City Council Meeting Room in Old Central, 109 North Birch, in the City of Owasso, Oklahoma, to receive recommendations on community development needs within the City of Owasso. These recommendations will be considered by the Owasso City Council in developing and approving an application to be submitted the Oklahoma Department of Commerce (ODOC) for funding consideration under the FY -07 Community Development Block Grant (CDBG) Program. The City of Owasso is expected to receive an allocation of $58,696 under the State's Small Cities Set - aside. Citizens are requested to participate in the Hearing and express their views on community development needs. Comments will also be received on the FY 05 CDBG construction project which involved the reconstruction and replacement of Curb /Gutter and Asphalt on existing City Streets in Three Lakes Village Subdivision. Citizens are requested to express their views on the performance of the City in regard to the completion of this community development prof ect. The Owasso City Council will incorporate any comments or proposals, where feasible, in the FY 07 CDBG Application to be submitted to the Oklahoma Department of Commerce by July 10, 2007. Posted: Date By: Community Development Director MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIM DOYLE PUBLIC WORKS GENERAL SERVICES SUPERINTENDENT SUBJECT: FY 2006 -2007 STREETS DIVISION BUDGET DUMP TRUCK BID AWARD DATE: April 5, 2007 BACKGROUND: The FY 06 -07 Public Works Department Street Division budget includes funds for the purchase of a new vehicle to complement its existing fleet and replace a 1974 Ford tandem axle dump truck. Such vehicle has reached the end of its useful life and is in need of replacement because of poor structural and mechanical condition. Specifications for the vehicle purchase were prepared by joint consensus of personnel from Public Works and Vehicle Maintenance Departments. Documents were developed to encourage the submittal of bids from multiple vendors. BID ANALYSIS: On February 8, 2007, bid documents were mailed to six prospective bidders. Three bids were received and publicly opened on February 22, 2007. Summary of the bids are listed below: Base Bid Alt. #1 - Bed Vibe Alt. #2 - 6 Switches Alt. #3 - Auto Drain Tanks Alt. #4 - Aluminum Fuel Tank Alt. #5 - Spare Tire Alt. #6 - Folding Ladder Alt. #7 - Interior Bed Steps Alt. #8 - Metal Sideboards Alt. #9 - Tool Box Alt. #10 - Concealed Strobes Alt. #10a - Front Strobes Alt. #11 - Engine Warranty (8/15 OK) Frontier Frontier International International Ox Model SW Model Mack Tulsa $92,842.29 $98,084.29 $117,614.01 $750.00 $1,011.00 $947.00 $650.00 Std $150.00 $121.00 $121.00 $200.00 $291.00 $291.00 $127.00 $523.00 $523.00 $1,222.00 $300.00 $400.00 $410.00 $100.00 $175.00 $86.00 $150.00 $100.00 $130.00 $285.00 $474.00 $348.00 No Bid $2,689.00 $466.00 No Bid Incld. In #10 $2,135.00 $2,520.00 $2,520.00 $3,606.00 Base Bid Alt. #11 a - Trans. Warranty (5/150K) Alt. #1 lb - Chassis Warranty (5/150K) Alt. #12 - Tarp Wind Deflector Alt. #13 - Tarp 7000GL Alt. #13a - Tarp 7000GL Wind Deflector Alt. #14 - Aluminum Wheels FY 2006 -2007 Streets Division Budget Truck Bid Award Page 2 of 3 Frontier Frontier International International Ox Model SW Model Mack Tulsa $92,842.29 $98,084.29 $117,614.01 $1,600.00 No Bid No Bid No Bid No Bid $1,622.00 $1,600.00 No Bid $200.00 No Bid No Bid $1,622.00 $825.00 $1,500.00 $65.00 $516.00 $65.00 $1,420.00 Following review of the submittals, staff has found the Frontier International/SW Model bid to be substantially compliant to the Specifications. Minor deviations noted in the submittal are not critical for proper equipment performance. No State Bid could be identified for direct comparison. FUNDING SOURCE: Funds for the purchase of the vehicle were included in the FY 2006 -2007 Capital Outlay budget for the Street Division, line item number 01- 300 -54500 ($86,500). Staff is also recommending that several of the bid alternatives be awarded in addition to the base bid, bringing the total cost of the recommended purchase to $102,580,29. The funding deficit of $16,080.29 can be addressed through line item transfers within the Street Department budget. No supplemental appropriation is necessary. RECOMMENDATION: Staff intends to recommend City Council award the bid for a tandem axle dump truck (in accordance with attached Bid proposal) to Frontier International of Tulsa, Oklahoma in the amount of $102,580.29 (Base Bid plus Alternates # 1, 3, 6, 7, 8, 10, and 10a). ATTACHMENTS: A. Bid Proposal ATTACHMENT A CONTRACT DOCUMENTS AND BID SPECIFICATIONS 7 FOR A DUAL TANDEM AXLE, 6 X 49 GVW 56,000# DUMP TRUCK W/HYDRAULICS FOR PLOW AND SPREADER FEBRUARY 2007 CITY OF OWASS09 OKLAHOMA CONTRACT DOCUMENTS AND BID SPECIFICATIONS FOR A DUAL TANDEM AXLE, 6 x 4 GVW 56,000# DUMP TRUCK W /HYDRAULICS FOR PLOW AND SPREADER CITY OF OWASSO, OKLAHOMA Table of Contents Notice to Bidders Specifications Bid Form Bid Affidavit Notice of Award Contract for Equipment & Services Invoice Affidavit NOTICE TO BIDDERS Sealed Bids will be received by the City of Owasso at the Owasso City Hall, 111 North Main, PO Box 180, Owasso, Oklahoma 74055 until 2:00 p.m. on the 22 °d day of February 2007, at which time and place said bid will be publicly opened and read aloud. This will be for the furnishing of the following items: One (1) Dual Tandem Axle, 6 x 4, 2 -Door Conventional Chassis, GVW 56,000# Dump Truck for the Street Department, per Specifications. Further information and specification packets can be obtained by contacting Marcia Boutwell, Contract Administrator, at the Owasso Historical Museum (918- 272 -4966) or Tim Doyle, Public Works Programs General Services Manager at the Public Works 1 Building (918- 272 -4959) during regular working hours. Envelopes containing bids must be sealed and marked to identify the items being bid. No electronically transmitted bids will be accepted. The City of Owasso expressly reserves the right to reject any or all bids. All bids will be considered irrevocable offers under conditions specified in the bid for a period of thirty (30) calendar days from and after the date herein for the opening of bids. Marci Boutwell, Contract Administrator TECHNICAL SPECIFICATIONS FOR THE PURCHASE OF ONE (1) DUAL TANDEM AXLE, GVW 56,000# DUMP TRUCK FOR THE STREET DEPARTMENT GENERAL DESCRIPTION The following is comprehensive list of specifications for one dump truck to be purchased for the Owasso Street Department. In general, the vehicle proposed is described as a new current model Dual Tandem Axle, 6 x 4, 2 -door convention chassis, GVW 56,000# dump truck with snow plow and spreader application packages. All components of this vehicle shall be new and of original manufacture. GENERAL PROVISIONS 1. TAX EXEMPTION — Purchaser is exempt from payment of all federal, state and local taxes in connection with the purchase. Said taxes must not be included in bid prices. The City of Owasso will provide necessary tax exemption certificates upon request. 2. PRICING — The price submitted in any proposal shall include all items of labor, materials, tools, and other costs necessary to fully prepare the vehicles for delivery. Any items of labor omitted from the specifications, which are clearly necessary for the proper delivery of the vehicle, shall be considered a portion of such specifications although not directly specified or called for in these specifications. Price quoted shall remain effective for a period of thirty (30) days after opening of bids. j 3. WARRANTY — A manufacturer's and/or dealer's warranty shall be supplied to cover J replacement parts and labor costs. The manufacturer agrees to promptly replace any part or parts which by reason of defective materials or workmanship, or installation, fail under j normal use. Such replacement must be free of charge to the owner. Warranty will be for a J period of three (3) years, or 300,000 miles, or 10,800 hours whichever comes first from the date of delivery. The City of Owasso shall expect the dealer and /or manufacturer to have J adequate stock of replacement parts available to service the vehicles within a reasonable J time. Tires are exempt from this warranty, but must be covered by the tire manufacturer's standard warranty and serviced by the local authorized dealer of the tire manufacturer. 4. BIDS — The purchaser reserves the right to reject any or all bids and to waive any or all technicalities, informalities, or other minor deviations from the bid document. Bid Proposal Page 1 5. INSPECTION — An acceptance inspection shall be conducted between the supplier and the City before delivery will be accepted. The inspection date shall be at the City's convenience. All discrepancies noted during the inspection shall be remedied at the supplier's expense, prior to payment for this vehicle. 6. PAYMENT — As with all municipalities in Oklahoma, payment must be approved and signed on a claims list by the proper city authority. Payment shall be made only after complete and acceptable delivery of the vehicle, in accordance with these specifications. The Owasso City Council meets regularly on the first and third Tuesday of every month. 7. DELIVERY - Bidder shall provide delivery of the equipment to the City of Owasso within 120 days from the Notice of Award. PRIME CONTRACTOR RESPONSIBILITY — If final delivery of the equipment includes the use of services of another company, the City of Owasso will hold the bidder responsible for those outside services. 9. PROPOSAL EXPENSES — Expenses for developing the proposal are entirely the responsibility of the vendor and shall not be chargeable to the City of Owasso. 10. PRIOR INFORMATION —Any information which may have been released either orally or in writing prior to the issuance of this bid request shall be deemed preliminary in nature and bind neither the City of Owasso nor the vendor. 11. VENDOR CONTRACT — Any proposal accepted should be incorporated into the contract, which the City of Owasso will enter into with the vendor. 12. PROPOSED COST — It is not the policy of the City of Owasso to negotiate the price after the vendor is selected. The supplied bid form shall include one price for the basic specified vehicle of all equipment and options. All bids delivered to the City shall be sealed and visibly marked SEALED BID - DUMP TRUCK. 13. CONTACT PERSON — Questions and clarification concerning this bid shall be directed to Tim Doyle by calling (918) 272 -4959 Monday through Friday 8:00 a.m. to 5:00 p.m. Bid Proposal Page 2 ' SPECIFIC REQUIREMENTS Please note that these specifications establish minimum criteria and the bidder may exceed the 1 J noted specifications. The specifications identify the characteristics desired by the City such that it is the intent to receive bids for a dump truck for the Street Department, which are similar to the specifications. Exceptions to these specific requirements must be clearly noted. Compliance Or Exception l 1. CAB: J a. 2 -door, conventional chassis steel cab with rear air suspension. COMPLY b. Drivers Seat: air ride, air lumbar support with adjustable back, .� mid or high -back type with cloth inserts. COMPLY C. Passenger Seat: mid or high -back type with cloth inserts. COMPLY d. Sun Visor: LH and RH side. COMPLY e. Interior dome light with door activated switch and courtesy switch. COMPLY f. Windshield Wipers: Electric, two speed, intermittent with dual washers. COMPLY g. Exterior Mirrors: LH & RH, west coast style, breakaway type, heated, bright finish, with 8 -inch bolt on convex mirrors, stainless steel arms and brackets. Heated & Motorized COMPLY -- EXCEEDS h. Look down mirror or lower door window on passenger side. specify COMPLY - -LOOK DOWN i. Factory installed through dash type HVAC and defroster, blend air type w/ fresh air filter, A/C malfunction indicator. COMPLY j. Full in -dash mounted lighted gauge package with visual and audible alert if condition is met. Gauges include: electronic speedometer w/ trip odometer, tachometer, hour meter, voltmeter, fuel level, air pressure, oil pressure, coolant temperature, transmission temperature. Indicators include: high beam, park brake -on, turn signals, hazard flashers, air cleaner restriction. Warnings include: low fuel, low oil pressure, low battery voltage, low air pressure, high engine coolant, high transmission temperature, air cleaner restriction. COMPLY j k. Full headliner with overhead storage console w/ safety nets. COMPLY 1. Full rubber floor mat. COMPLY m. Factory installed AM/FM radio. COMPLY m. Tinted safety glass, all windows. COMPLY n. Seat Belts: lap & shoulder w /retractor, driver & passenger. COMPLY o. Steering Column: adjustable with tilt steering. COMPLY p. Premium sound insulation. COMPLY q. Mobile 2 -way radio accommodation package including wiring. COMPLY r. Ash tray. COMPLY S. Cigar lighter. COMPLY t. Grab Handles: stainless steel, LH & RH, behind door. COMPLY U. Doors: galvanized steel w /visibility glass and side pockets. COMPLY V. Headlamps: halogen. COMPLY w. Daytime Running Lights. COMPLY Bid Proposal Page 3 Compliance Or Exception X. Horns: two • 2 1 -air type and one electric type. ()� Yp YP COMPLY y. Backup Alarm: 102 dba COMPLY Z. Identification and clearance lamps, side markers and reflectors meeting current Federal and State of Oklahoma requirements. COMPLY aa. Entry: 2 step frame mounted w/ non -slip grips, powder coated. COMPLY ab. Screened exterior vents. COMPLY ac. Arm Rests: (1) Driver and (1) Passenger. COMPLY l ad. LED type backlighting on all switches. COMPLY I ae. Cup holders shall be provided. COMPLY af. Coat hook on rear cab wall. COMPLY Jag. 5 lb. fire extinguisher mounted LH side. COMPLY 2. ENGINE a. Diesel engine- wet sleeve type, electronic controlled, min. 300 HP, International -DT570 1 mim torque 950 @ 1400. List: brand, cylinders, liters, torque rating. 6CPL -9.3L -950 LBS -Fr b. Oil cooler. COMPLY 1 C. Air cleaner: dry type, dual replaceable elements. COMPLY l d. Oil filter: full flow, spin -on type. COMPLY e. Fuel filter: in line, spin -on type. COMPLY f. In -dash mounted engine hour meter. COMPLY g. Air restriction indicator. COMPLY h. Block heater; 110 -volt /1250 watt. COMPLY i. Front Engine Power Takeoff, for hydraulic pump(s) on plow and Spreader operations, not to pass through modified hole in radiator system (preferred). COMPLY UNDER RADIAT( j. Electronic engine over -speed protection for PTO. COMPLY 3. TRANSMISSION a. Automatic transmission (Allison MD3000 series, or equal). COMPLY b. Shift Control: T -bar lever type. COMPLY C. Include fluid cooler (Manufacturer's Standard). COMPLY l d. J Transmission temperature gauge. COMPLY 4. COOLING SYSTEM a. Radiator: Largest capacity available from Manufacturer. COMPLY b. Include coolant recovery system. COMPLY C. Above rail mounted radiator (preferred). COMPLY - -ABOVE RAILS 5. ELECTRICAL SYSTEM a. 12 -volt system, standard equipment COMPLY Batteries: Three (3), 12 -volt, maintenance free w /stud terminals; total 2100 CCA. COMPLY- -1950 _1 Bid Proposal Page 4 Compliance Or Exception b. Battery box w /external jump start terminal. COMPLY C. Alternator: Largest amperage capacity available by manufacturer, minimum 130 amp. Specify Brand and Rating. LEECE NEVILLE 160 AMP— BRUSHLESS d. Starter: 12 volt w /thermal over -crank protection Specify Brand. COMPLY- -DELCO REMY e. Circuit breakers w/ manual reset shall be provided for all circuits above 5 amps. COMPLY f. Cab roof, stop lights, tail lights, marker lights shall be LED type. COMPLY g. Windshield wiper system shall provide high/low speed settings w /wash and intermittent features. COMPLY h. Cab dome light shall be provided. COMPLY i. Electronic junction box for additional wiring of body attachments. COMPLY j. Trailer wiring: 7 -pin trailer connector. COMPLY k. Daytime running lights. COMPLY 1. Two -way radio accommodation package. COMPLY m. Plow lighting accommodation package. COMPLY n. One (1) 56" mounted warning light bar w /traffic advisor. Light assembly will include four (4) 360 remote strobe heads. Two (2) double V- mirrors, two (2) 2 -head strobe packs, two (2) rear directional halogen flood lights, two (2) lower stop /turn/tail lights, one (1) lower directional arrow assembly w/ colored lenses. Star Interceptor Bar #8511 S, or equal. Mounting must be in such a way as to be STAR INTERCEPTOR completely visible above the Cab cover. Speck Brand and Model #. 85115 o. Include all lights and reflectors to comply with all Federal and Oklahoma State laws for 24 -hour Highway operation. COMPLY p. Automatic engine shut -down, with warning light and buzzer for low engine oil pressure, high coolant temperature and low coolant level; include automatic override. COMPLY 6. BRAKE SYSTEM a. Service Brakes: full air brake system all axles. COMPLY b. Front brakes: heavy -duty, s -cam style, 16.5" x 5" w /extended life shoes, automatic slack adjusters, dust shields, long stroke chambers. COMPLY C. Rear brakes: heavy -duty, s -cam style, 16.5" x 7" w /extended life shoes, automatic slack adjusters, dust shields, long stroke chambers. COMPLY d. Paver option: Rear drive axles have brake chambers located inside rear tire envelope. COMPLY e. ABS controlled system. COMPLY f. Parking Brakes: spring type w /release valve on both rear axles. COMPLY g. Air Compressor: minimum 13 CFM w /warning indicator and audible alarm. Specify Brand, Model and CFM. 13.2 BENDIX h. Air Dryer: heated. Specify Brand and model. BENDI% AD -9 i. Air Tank shall be equipped w /manual drain valves and lanyards. COMPLY Bid Proposal Page 5 Compliance Or Exception 7. STEERING a. Power steering: heavy duty integral. DUAL STEERING GEARS COMPLY -- EXCEEDED b. Adjustable steering column. TELESCOPING & TILTIN C. Steering wheel mounted; electric horn, air horn, PTO controls. COMPLY 8. SUSPENSION a. Front axle: 16,000 LBS. COMPLY b. Front springs: 16,000 LBS, w/ rubber auxiliary springs. COMPLY C. Front suspension: Multi -leaf type. COMPLY d. Heavy duty shock absorbers. COMPLY e. Wheel Seals: oil type w /sight glass. COMPLY f. Rear axle: 46,000 LBS, walking beam type w /transverse torque rods, Hendrickson HN- 462 -54 or equal. Specify Brand and Model. COMPLY -EM- 460 -54 g. Rear Springs: 46,000 LBS, w /rubber auxiliary springs. COMPLY - -NO AUXILIARY h. Rear Axle Speed: single COMPLY i. Rear Axle Ratio: Governed to 65MPH. COMPLY 9. FRAME a. Frame mounted; two (2) front tow hooks or one (1) tow Loop specify. Tow LOOP b. Section Modulus; specify 29.84 C. Yield Strength 120,000 PSI. COMPLY d. RBM per rail 3,000,000 Lb -In. specify. COMPLY e. Integral front frame 20 "extension; RBM same as above spec. COMPLY -- 3,806,400 f. Huck bolt type fasteners. COMPLY 10. WHEELBASE and CAB TO AXLE DIMENSIONS a. To be compatible with equipment being bid specify. COMPLY 11. TIRES a. Front size: 12822.5, 14 ply. COMPLY b. Front tread design: Radial highway tread (Goodyear G287 or equal). COMPLY C. Rear size: 12R22.5, 14 ply. COMPLY d. Rear tread design: Radial mud and snow (Goodyear G177 or equal). COMPLY 12. WHEELS a. Front and Rear size: 22.5 x 8.25. COMPLY b. Front and Rear type: Bud hub piloted, painted steel, 10 -hole. COMPLY 13. FUEL TANK a. Steel, 50 US gal. LH mounted w /cab entry steps. COMPLY - -70 GALLON b. Engine mounted fuel filter w /250 micron rating. COMPLY c. Fuel -Water separator. COMPLY Bid Proposal Page 6 14. EXHAUST a. Single, horizontal muffler, RH frame mounted w /vertical exhaust pipe and 90 degree elbow at top. 15. BUMPERS a. Front bumper 3/16" swept back steel, painted. Compliance Or Exception COMPLY 16. HOOD a. Fiberglass, forward tilting w/ stationary metal grille. COMPLY b. Splash aprons. COMPLY J17. PAINT a. Cab, Hood, Fenders; manufacturer's standard gloss white. COMPLY b. Chassis, manufactures standard urethane black. COMPLY C. Minimum 3 layer process; primer, base coat, finish coat. COMPLY 18. DUMP BED a. Capacity: 11 yard sides and 14 yard ends. COMPLY b. Length: 15 feet. 15 FEET C. Width: 87 inches. 84" INSIDE d. Head Height: minimum 42 inches. Specify 53" e. Tail Gate Height: 42 inches. 53" j f. Side Height: 34 ", 4 bend (boxed top rail), continuous steel w/ dirt J shedding top. 43" g. Steel Thickness: 7 gauge floor, 10 gauge side and ends. Certified l 50,000# psi yield, 65,000# tensile high strength steel throughout. 8 GADGE HI- TENSILE J h. Floor: minimum 2" radius floor to sidewall for easy cleanout. COMPLY i. Cross Members: channel steel 4" grade 50 structural channel on 12" centers interlaced w /gusseted and welded to the outside rubrail and J longbeams. COMPLY j. Longitudinals: 7 gauge A 10 11 channel steel interlaced w /crossmembers Ion the same plane. COMPLY k. Corner Posts Rear: 2 each, 12 3/4 ", full depth w/ extra braces, dirt shedding top. COMPLY 1. Corner Posts Front: 2 each, full depth, 8" wide w /4" radius, dirt shedding top. COMPLY m. Spreader Chains: 2 each. COMPLY n. Grab Handles: 2, one on each side of gate. COMPLY o. Rub Rails: full length sloping. NON- SLOPING p. Tail Gate: double acting w /fully welded box -type 6 panel bracing and offset bracing, lift eye inside at center just below top rail for removal and mounting purposes. COMPLY q. Air Tailgate: air operated tailgate release w/ in -cab controls. COMPLY Bid Proposal Page 7 19. HYDRAULIC HOIST PUMP & CONTROL VALVES: a. Pump: front engine, live type,w/ built in relief valve, roller bearings. b. Control Valve: 3- position (raise, hold, 19wer). C. Controls: locking lever pedestal control-w /body up audio and visual alarm, pto switch and light incorporated into pedestal, locking device to lock controls in neutral position, connect lever and valve w/ 1/4" sealed cable, valves to handle plow, spreader, and dump bed operations. Bid Proposal Page 8 COMPLY COMPLY BODY UP VISUAL ONLY COMPLY *� ELE TRT OVER_. __..__.HYDRAULIC CONTROL Compliance Or Exception r. Clearance Lights: FMVSS 108 lights plus stop /turn lights flush mounted in rear corner pillars, shock resistant rubber mounted. Wiring joints soldered and shrink wrapped w/ loom covering. All lights LED type. COMPLY S. Reflectors: 6, 2 each side, 2 rear mounted on 3" dia. end gate, ICC approved, housed type w /screw or bolt mounting, stick -on type not acceptable. COMPLY t. Banjo Eyes: 4, 2 each side, 3/8" steel. COMPLY U. Side Board Braces: 5" Box Type. COMPLY —CAST V. Side Board Gussets: 4 each, 6" high, 3 "wide. COMPLY w. Side Board Extensions: install 2" x 8" oak boards tapered from front to rear of bed in place of 10 ga. "C" channel. Boards to be tapered so that the area from the front of the bed to the tailgate is completely filled in w/ a center support for the boards. All channel iron used to mount the extensions must be assembled so the flanges are turned to the inside of the bed. This is to eliminate edges that may collect 2" X lo" materials on the outside of the bed. NON - TAPERED X. Mud Flaps: 2, one on each side, 24" x 30" non -sail type. COMPLY y. Tail Gate Hardware: upper offset tailgate hinges of plate steel, lower tail gate pins 1 1/4" dia. minimum, lower body hardware shall be overhead type hooks and retain 1 '/4" pins in supports on each side of the hook, when the tailgate is hinged from the bottom it must not have CAST IN LIEU a gap where material can fall out. OF STEEL PLATE Z. Cab Cover: 1/2 over cab, mounted on front of dump bed, full width. COMPLY aa. Safety Strut: 2, 1 each side to hold bed in "Up" position for repairs. COMPLY A Tarp Tie Down Rails: full length both sides, 5/8" reinforcing bar 3" high from extreme outer edge of rub rail. COMPLY ac. Mounting Height: Not to exceed 12 3/8" from top of truck frame to floor of body. COMPLY ad. Tarp Kit: install Donovan 2000 SR or equal electric tarp system. Must have automatic spring rewind and roller system operational from ground. Tarp material shall be compatible w/ hot asphalt. A 3/16" removable plate shall be installed over the top of the tarp roll up mechanism for damage protection. COMPLY ae. Extension Pan: 12 ", welded to the rear of the body under the tailgate. 8" EXTENSION PAN af. Paint: dump body shall be sprayed or dipped with protective metal primer, paint color shall be black. COMPLY 19. HYDRAULIC HOIST PUMP & CONTROL VALVES: a. Pump: front engine, live type,w/ built in relief valve, roller bearings. b. Control Valve: 3- position (raise, hold, 19wer). C. Controls: locking lever pedestal control-w /body up audio and visual alarm, pto switch and light incorporated into pedestal, locking device to lock controls in neutral position, connect lever and valve w/ 1/4" sealed cable, valves to handle plow, spreader, and dump bed operations. Bid Proposal Page 8 COMPLY COMPLY BODY UP VISUAL ONLY COMPLY *� ELE TRT OVER_. __..__.HYDRAULIC CONTROL 1 d. Lift Cylinder: single acting self adjusting V -type packing, interior guide bushing, chrome plated cylinder. Specify sleeve sizes & base tube size and stroke length. e. Hoist Capacity: 37 tons. f. Dump Angle: 50 degrees maximum. g. Auto Bleed System: internal, spring assisted device to automatically remove air from cylinder and hydraulic lines when cylinder is extended or retracted. Must use hydraulic fluid to push air out of cylinder and back to tank. Must not bleed air directly into atmosphere. h. Oil Reservoir: to meet or exceed required total system capacity. Include shut off valve on suction port, sight level gauge, magnetic drain plug, located on outside of frame, left side. Specify capacity. i. Rear Pivot Hinges: double shear type w/ 2 hinge pins 1 3/4" x 8 ". j. Hydraulic lines shall be metal tubing wherever possible. Rear plumbing for spreader operation shall be run for quick connect mounting to the side and not the rear of the body. k. Rear quick connects: size I" male and 1 '/4" female, shall be mounted on rear side of the body approximately 8 " -10" from the rear of the body for spreader operations. Mounting shall be so as to not interfere with the dumping of the bed or pintle hitch and towing. All fittings are to have a protective cover or cap. Connector quantity shall be such as to provide for complete spreader hook -up and operations. 1. Pump should be electronic activation w /emergency stop button in cab (see 20a). 20. POWER TAKE OFF a. Front engine type, center mounted, sized to operate snow plow, slide -in type spreader, and dump bed operations. To include hydraulic bank valve w /multiple sections, appropriate hydraulic reservoir, pressure compensated flow controls for spreader, continuous duty live type hydraulic pump, electrically operated controls. 21. TRAILER TOWING PACKAGE a. Reinforced trailer hitch mounted on a minimum %" plate, gusseted and rated at a minimum of 30 tons. b. 30 ton pintle hook. C. Two (2) D- rings, weldless. d. 7 wire electrical socket at rear frame w/6 -7 way adapter. 22. MISCELLANEOUS a. Tail Lights: mounted outside truck frame, include protective bracket to prevent knock off, lens protected w /expanded metal. b. Front Clearance Lights: mounted under front lower corner. Bid Proposal Page 9 Compliance Or Exception 1. 3" BASE 6" 2. 4" STROKE 12.3 3 5" COMPLY COMPLY NOT AVAILABLE 25 -28 GALLON COMPLY HIGH PRESSURE STEEL BANDED R41BBER ROSE COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY N/A MOUNTED IN BOTTOM RAI Compliance Or Exception C. Electrical Wiring: installed in loom, secured to frame to prevent sagging. All connections, splices, and wiring protected by all weather insulation, insulation material sufficient to insure 5 year life period. COMPLY 23. MANUALS a. Vendor shall furnish 2 complete sets of repair, parts, and operations manuals for the truck, engine, dump bed, and pto. 24. WARRANTY a. Shall be industry standard for truck and bed. ALTERNATES TO BASE BID Please specify costs associated with optional items. 1. Dump Bed Vibrator 2. Six (6) switches: panel or dash mounted w /easy driver access to accommodate body and accessory connections. 3. Automatic air tank drain system. 4. Aluminum 50 gal fuel tank instead of steel. 5. Spare tire and wheel, mounted. 6. Folding Ladder: 1/4" x 2" flat steel 12" wide x 4' overall length (2' on body/ 2' folding) installed in right outside front portion of the body w/ a positive latch mechanism able to be operated from the ground. 7. Step: 1, 20" step, 2 rung, 4" wide expanded metal located lower right front corner of the body. 8. Side boards: 10 ga. "C" Channel reinforced every 3', bolted in place. 9. Tool Box: frame mounted, Rawson Koenig H361818 or equal. 10. Concealed Strobe System: Consisting of power supply, cab mounted controls, two (2) recessed inside post top rear mounted LED type strobe light assemblies consisting of three (3) square type 7" x 3" lights (amber, red, clear) (Whelen -7D, or equal). Bid Proposal Page 10 COMPLY COMPLY Extra Cost $1,011.00 STANDARD $121.00 $291.00 80 GALLON $523.00 $400.00 $175.00 $100.00 $474.00 $2,689.00 Extra Cost 10a. Add two (2) front lightheads, bed or mirror mounted specify, consisting of 2 1 /2 "x 12 "x 15 ", 4 lamp LED type strobe lights. (Whelen- Micro Edge INCLUDED IN LFL Liberty, or equal) wired to cab controls. 110 11. Extended Warranty: Engine and electronics 8 years or 150,000 miles. $2,520.00 11 a. Extended Warranty: Transmission, 5 years or 150,000 miles. $1,600.00 11 b. Extended Warranty: Chassis Electronics 5 years or 150,000 miles. 12. Donavan 2000SR wind deflector option. 13. Donavan 7000GL electric tarp system. 13a. Donavan 7000 GL wind deflector option. 14. Aluminum Wheels. 1 Bid Proposal Page 11 HERO MODEL + $200.00 NOT AVAILABLE NOT AVAILABLE $1,622.00 BID PROPOSAL - SUBMITTAL PAGE ONE (1) DUAL TANDEM AXLE, GVW 56,000# DUMP TRUCK FOR THE STREET DEPARTMENT VEHICLE SUMMARY MAKE: INTERNATIONAL MODEL: 7400 6X4 TOTAL BASE BID ON SERVICE TRUCK ALTERNATE #1 BID: $ 1.011.00 ALTERNATE #2 BID: $ STANDARD ALTERNATE #3 BID: $ 121.00 ALTERNATE #4 BID: $ 291.00 80 GALLON ALTERNATE #5 BID: $ 523.00 ALTERNATE #6 BID: $ 400.00 ALTERNATE #7 BID: $ 175.00 ALTERNATE #8 BID: $ 100.00 ALTERNATE #9 BID: $ 474.00 ALTERNATE #10 BID: $ 2,689.00 ALTERNATE #10a BID: $ INCLUDED IN 110 ALTERNATE #11 BID: $ 2,520.00 ALTERNATE #11a BID: $ 1,600.00 ALTERNATE #11b BID: $ ALTERNATE #12 BID: $ AERO MODEL + $200.00 ALTERNATE #13 BID: $ NOT AVAILABLE ALTERNATE #13a BID: $ NOT AVAILABLE ALTERNATE #14 BID: $ 1,622.00 Bid Proposal Page 12 S 98,084.29 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. FRO I ER INTERNATIONAL TRUCKS, INC. a t Printeq lame I{i^ Signature FLEET & GOVERNMENT SALES Title 1023 North Garnett Road Address Tulsa, Oklahoma 74116 BID OPENING: FEBRUARY 22, 2007 @2:00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID. 1 Bid Proposal Page 13 NON - COLLUSION BID AFFIDAVIT STATE OF OKLAHOMA ) SS COUNTY OF TULSA KENNY SMITH , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from biding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Subscribed and sworn before me this 21 My Commission Expires: 11 -03 -2008 Name: KENNY SMITH Signat day of FEBRUARY , 2007. �_ � g / _FJ Notary Public Commission # 00016803 1 J NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL NOTICE OF AWARD ICe] Project Description: ONE (1) DUAL TANDEM AXLE, GVW 56,000# DUMP TRUCK FOR THE STREET DEPARTMENT The OWNER has considered the BID submitted by you for the above described item in response to its invitation to bid. You are hereby notified that you BID has been accepted for the item in the amount of You are required to return an acknowledged copy of this NOTICE OF AWARD to the Contract Administrator. Dated this day of , 2007. an CITY OF OWASSO, OKLAHOMA Contract Administrator ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by this day of , 2007. By: _ Title: CONTRACT FOR EQUIPMENT AND SERVICES THIS AGREEMENT, made this day of , 2007, between the City of Owasso, Oklahoma (CITY), and FRONTIER INTERNATIONAL TRUCKS, INCkCONTRACTOR). WITNESSETH: 1. That for and in consideration of the sum of , CONTRACTOR will furnish to CITY 56,000# dual tandem axle dump j truck as indicated in the specifications. I 2 The CONTRACTOR will furnish all of the labor and other services necessary to deliver the vehicle as required in the Contract Documents and Bid Specifications. 3. The CITY shall pay the CONTRACTOR upon acceptance of delivery of the vehicle and following the submission of an invoice. 4. This Contract shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 5. This instrument, supplemented by the Contract Documents, contains the entire agreement between the parties, and no statement, promise or inducement made by either party, or the agent of either party, that is not contained in this written Contract shall be valid or binding. 6. This Contract shall not be enlarged, modified or altered except in writing, signed by the parties and endorsed hereon. 7. This Contract shall be governed by the laws of the State of Oklahoma both as to interpretation and performance. ATTEST: Sherry Bishop, City Clerk City of Owasso, Oklahoma By Stephen Cataudella, Mayor APPROVED AS TO FORM & CONTENT Julie Trout Lombardi, City Attorney CONTRACTOR Title NON - COLLUSION INVOICE AFFIDAVIT STATE OF OKLAHOMA ss COUNTY OF TULSA The undersigned person, of lawful age, being first duly sworn, on oath says that this invoice is true and correct and that (s)he is authorized to submit the invoice pursuant to a contract or purchase order. Affiant further states that the (work, services or materials) as shown by this invoice have been (completed or supplied) in accordance with the plans, specifications, order, requests or contract furnished or executed by the afiant. Affiant further states that (s)he has made no payment directly or indirectly to any elected official, officer or employee of the municipality /authority or money or any other thing of value to obtain payment of the invoice or procure the contract or purchase order pursuant to which an invoice is submitted. Subscribed and sworn before me this My Commission Expires: 11 -03 -2008 FRONTIER INTERNATIONAL TRUCKS, INC. Print or Type Name of Contractor or Vendor J/k S gnature MICHAEL L. OWENS- -SALES MANAGER Print or Type Name and Title 21 day of FEBRUARY Notary P Commission # 00016803 NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH INVOICE. s 2007. MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ANA STAGG, P.E. PUBLIC WORKS DIRECTOR SUBJECT: MESHEK AND ASSOCIATES ENGINEERING SERVICES AGREEMENT DATE: April 5, 2007 BACKGROUND: On August 15, 2006, City Council approved an extension to the Engineering Services Agreement between City of Owasso and Meshek & Associates to provide continuity to the review process and ensure compliance with community's design standards. The initial agreement was originally executed on July 2005, for miscellaneous engineering reviews of development projects or areas with drainage problems, and analysis and conceptual design of drainage improvements, as directed by the City. The request provided for review activities during fiscal year 2006 -2007 and included compensation for a fee amount not to exceed $60,000.00. AMENDMENT: The Agreement was not structured as a "lump -sum" contract; rather it was based on a fee for "hours worked" and pre - agreed hourly rates. A summary of activities – submitted in March 2007 for review and approval – detailed the following expenditures: — Development Stormwater "Reviews ": $ 26,328.20 — Stormwater "Special Projects ": $ 36,221.96 Total $ 62,550.16 A detailed listing of activities performed is included in Attachment A. For the purpose of invoicing, "Reviews" are defined as the work necessary to confirm compliance of proposed development activity with the City's Stormwater Design and Construction Standards. "Special Projects" included additional work requested to be performed by Meshek and Associates staff – whether related or not to a proposed development – which falls under the responsibility of the City of Owasso. Example of such work includes revisions to the Elm Creek model (due to recent development) for submittal to FEMA, feasibility study of a regional detention facility at Metro Heights (to resolve an existing problem and accommodate future growth), modeling of floodplain to facilitate the development of North Garnett Road retail corridor, and design services to facilitate the construction of a new creek crossing. The recommended funding amount of $60,000 was selected based on the previous -year expenditures. Based on year -to -date expenditures, this amount has proven to be inadequate to fund services for FY Meshek And Associates FY 2006 -2007 Engineering Services Agreement Page 2 of 2 2006 -2007. The deficiency is caused by an increase in number and complexity of projects as well as a need to update the City's Stormwater Master Plan to comply with a request from FEMA. To ensure the continuation of the review process by Meshek and Associates, it is recommended that additional funding — remaining from savings received in other projects — be allocated to supplement this Agreement. Specifically, it is recommended that funding in the amount of $20,000 be transferred from the Three Lakes Dam project to address the projected shortfall. The engineering design contract for the Three Lakes Dam (also with Meshek and Associates) was completed under budget resulting in a surplus of $20,000. FUNDING SOURCE: Funding for the Engineering Services in the amount of $20,000 is provided under the Stormwater Management Fund No. 27- 370 -5300. RECOMMENDATIONS: Staff intends to recommend Council approval of the amendment to the Engineering Agreement for Miscellaneous Drainage Engineering Reviews and Analysis with Meshek and Associates for engineering fee not to exceed $20,000.00. MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JULIE TROUT LOMBARDI CITY ATTORNEY SUBJECT: ORDINANCES RELATING TO OBTAINING MONEY BY TRICK OR DECEPTION AND EMBEZZLEMENT DATE: APRIL 10, 2007 BACKGROUND The Chief of Police and several police officers have recommended that the City adopt ordinances covering the obtaining of money by trick or deception and embezzlement. These requests have been made 1) in an effort to align our local code of ordinances with statutory state law, 2) to enable and authorize prosecution of selected offenses within the City of Owasso's Municipal Court System rather than by referral to the District Attorney for prosecution in the District Court of Tulsa County, and 3) to better enable the Owasso Police Department in its efforts to provide law enforcement services. Officers within the department have noted areas of law enforcement in which the Owasso Code of Ordinances is either silent or insufficiently comprehensive. In an effort to resolve these omissions and disparities within our Code, enactment of the ordinances discussed below is recommended. Adoption of the proposed ordinances would allow offenders to be prosecuted within our Municipal Court rather than requiring that the matter be forwarded to the Tulsa County District Attorney. While the police department has authority to issue citations or make arrests for violations of state statutes, including those discussed below, the matter cannot be prosecuted, absent an ordinance, within Owasso's Municipal Court System. This issue is of importance because the District Attorney has declined to prosecute various offenses in a number of instances, thereby leaving the Owasso Police Department without an alternative avenue of prosecution. The Department has been hampered in its efforts to prevent certain types of conduct because the Owasso Code of Ordinances does not directly address or prohibit the conduct, and the District Attorney is reluctant to prosecute these types of matters due to time, personnel and money constraints, as well as overcrowded dockets within the State court system. As a result, officers within our department are unable to effectively enforce the law. In addition to these concerns, officers are at times unable to issue valid and justifiable citations because the Owasso Code of Ordinances does not contain an on -point ordinance. In that instance, the department is faced with the choice of either declining to issue a citation, or citing the offender for an offense which is "close to" the offending conduct but which does not precisely prohibit the offender's actions. Prosecution under a "close to" offense consistently is 1 subject to dismissal within the court system and thereby inhibits and obstructs the department's efforts to provide effective law enforcement services. DISCUSSION OF ORDINANCES A. Section 10 -423 Obtaining Money by Trick or Deception, False Representation or Pretense. The language within this proposed ordinance is taken almost verbatim from the corresponding state statute, and would allow the City to prosecute offenses of this type wherein the merchandise obtained by the offender has a value of less than $500. This ordinance is specifically designed to curtail certain forms of theft within Owasso's larger stores. Specifically, crimes where an offender enters a store, procures merchandise from the shelves and then attempts to "exchange" the merchandise at the returns desk for a store credit would be prohibited by this ordinance. With an ordinance, an arresting officer would retain the option to charge the offender under the state statute but would additionally be able to charge the individual under the City's Code of Ordinances and have the matter handled within the Owasso Municipal Court System. This option has two significant advantages. First, even if the Tulsa County District Attorney's Office declines to prosecute the matter due to the nature of the crime or the value of merchandise taken, the offender does not wholly escape prosecution. Having an alternate venue for prosecution of offenses the District Attorney declines to file is positive for officer morale and the reputation of the Police Department, and allows police officers to enforce the law and deter other potential offenders. Second, prosecuting these types of offenses with the Municipal Court eliminates the need to transport the offender to the Tulsa County jail and thereby results in a saving of both time and money on behalf of the Police Department. B. Section 10 -424 Embezzlement The language within this ordinance is taken from the state statute defining embezzlement and declaring it to be unlawful. The ordinance has been shortened to eliminate inapplicable provisions, and clarified to succinctly state the conduct that is unlawful and prohibited. As noted within the body of the ordinance, fraudulent concealment, appropriation, conversion or use of the property all constitute embezzlement and are subject to prosecution. RECOMMENDATION The staff intends to recommend City Council approval of the attached ordinances. ATTACHMENTS 1. Proposed Ordinance enacting Section 10 -423, Obtaining Money by Trick or Deception, False Representation or Pretense 2. Proposed Ordinance enacting Section 10 -424, Embezzlement 2 CITY OF OWASSO, OKLAHOMA PROPOSED ORDINANCE AN ORDINANCE RELATING TO PART 10, OFFENSES & CRIMES, CHAPTER 4, OFFENSES AGAINST THE HEALTH, WELFARE AND MORALS, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING SAME BY PROHIBITING THE OBTAINING OF MONEY, PROPERTY OR ANY VALUABLE THING BY TRICK, DECEPTION, FALSE REPRESENTATION OR PRETENSE. THIS ORDINANCE AMENDS PART 10, CHAPTER 4, OF THE CITY OF OWASSO CODE OF ORDINANCES BY ADDING A NEW SECTION TO BE CODIFIED AS SECTION 10- 423, OBTAINING MONEY BY TRICK OR DECEPTION, FALSE REPRESENTATION OR PRETENSE. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: SECTION ONE (1): Part Ten, Offenses & Crimes, Chapter Four, Offenses Against the Health, Welfare and Morals, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended by providing and codifying as follows: SECTION 10 -423 OBTAINING MONEY BY TRICK OR DECEPTION, FALSE REPRESENTATION OR PRETENSE SECTION TWO (2): Every person who, with intent to cheat and defraud, shall obtain or attempt to obtain from any person, firm or corporation any money, property or valuable thing, of a value less than Five Hundred Dollars ($500.00), by means or by use of any trick or deception, or false or fraudulent representation or statement or pretense, or by any other means or instruments or device commonly called the "confidence game," or by means or use of any false or bogus checks, or by any other written or printed or engraved instrument or spurious coin, shall be guilty of a misdemeanor. (State Law Reference: Obtaining Property by Trick or Deception- Attempt -False Representation or Pretense - Confidence Game - Penalty 21 O.S. §1541.1) SECTION THREE (3): REPEALER A. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION FOUR (4): SEVERABILITY B. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION FIVE (5): DECLARING AN EFFECTIVE DATE C. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION SIX (6): CODIFICATION D. The City of Owasso Code of Ordinances is hereby amended by adding a new ordinance to be codified in Part 10, Chapter 4, as section 10 -423. PASSED by the City Council of the City of Owasso, Oklahoma on the day of .2007. Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED as to form and legality this day of 52007. Julie Lombardi City Attorney 2 CITY OF OWASSO, OKLAHOMA PROPOSED ORDINANCE AN ORDINANCE RELATING TO PART 10, OFFENSES & CRIMES, CHAPTER 4, OFFENSES AGAINST THE HEALTH, WELFARE AND MORALS, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING SAME BY PROHIBITING THE EMBEZZLEMENT OF MONEY OR PROPERTY FROM ANY PERSON OR LEGAL ENTITY. THIS ORDINANCE AMENDS PART 10, CHAPTER 4, OF THE CITY OF OWASSO CODE OF ORDINANCES BY ADDING A NEW SECTION TO BE CODIFIED AS SECTION 10- 424, EMBEZZLEMENT. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: SECTION ONE (1): Part Ten, Offenses & Crimes, Chapter Four, Offenses Against the Health, Welfare and Morals, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended by providing and codifying as follows: SECTION 10 -424 SECTION TWO (2): EMBEZZLEMENT A. It shall be unlawful for any person to knowingly embezzle money, property or anything of value from any other person, corporation or legal entity. B. Embezzlement is defined as the fraudulent appropriation of money or property, with a value of less than Five Hundred Dollars ($500.00), owned by any person, corporation or legal entity for any use or purpose not intended or authorized by its owner, or the concealment of the property with the fraudulent intent to appropriate it to such use or purpose. Embezzlement does not require a distinct act of taking, but only a fraudulent concealment, appropriation, conversion or use of the property. (State Law Reference: Definition of Embezzlement 21 0. S. § 1451(A)) SECTION THREE (3): REPEALER A. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION FOUR (4): SEVERABILITY B. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION FIVE (5): DECLARING AN EFFECTIVE DATE C. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION SIX (6): CODIFICATION D. The City of Owasso Code of Ordinances is hereby amended by adding a new ordinance to be codified in Part 10, Chapter 4, as section 10 -424. PASSED by the City Council of the City of Owasso, Oklahoma on the day of .2007. Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED as to form and legality this day of , 2007. Julie Lombardi City Attorney 2 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: OWASSO PARKS MASTER PLAN DATE: April 4, 2007 BACKGROUND: As part of the ongoing efforts to ensure an enhanced quality of life for residents of Owasso through comprehensive planning activities, the staff has drafted and is proposing a Parks Master Plan for the City of Owasso. In order for the City to receive input on the plan from a citizen perspective, a master plan committee was created that was comprised of five citizen members and five staff support members. I List of Members of the Committee I Citizen Members Staff Members Clay Carter Kenna Cataudella Mark Haggerton Casey Stelzer Dr. Dirk Thomas Chip McCulley Shawn Reiss Timothy Rooney David Warren Eric Wiles At the direction of the City Manager, the committee has drafted the plan to guide the placement and improvement of parks in Owasso. The plan focuses on six key issues: COMMUNITY AND NEIGHBORHOOD PARKS — This category of issues focuses on balancing the City's efforts to develop large community parks to serve the entire city with the need to also provide smaller neighborhood parks that serve a "walk able" area. 2. ENHANCING EXISTING PARKS — This category of issues outlines future enhancements that should be implemented in order to improve the City's current parks facilities. 3. NEW TYPES OF PARKS — This category of issues lists and explains the types of parks that the City should pursue so that the parks system can provide the variety of amenities that would maximize their use by a higher percentage of the public. 4. PARKS LOCATION — This category of issues not only targets certain parts of the community for future parks, but it also provides guidelines for how the City should choose locations for the future parks. 5. PARK THEMES — This category of issues provides instruction for what themes should be used to enhance existing parks, such as Rayola Park and Elm Creek Park. 6. SPORTSPARK — This category of issues lists objectives for the completion, expansion, and enhancement of the Owasso Sportspark. FORMAT OF PARKS MASTER PLAN: Similar to the format of the Owasso Land Use Master Plan, the Parks Master Plan will be a document with a map of the community on one side that shows the locations of existing and proposed parks. The other side of the plan will show the text of the plan, stating the plan's purposes, listing the plans objectives, and outlining the existing and proposed improvements to existing parks facilities. PROCESS USED: At its inaugural meeting in August, 2006, the Parks Plan steering committee was charged with preparing a plan for the development of future and existing parks within Owasso, and to recommend objectives within the plan in order to further such development. The development of the plan began by examining the existing types of parks throughout the community. During this examination, the committee discussed the existing Owasso parks and what steps should be taken for further improvement. The types, examples, and situations of the different parks were inventoried. The committee then considered various issues that could potentially affect parks development throughout Owasso. These issues include growth patterns, parks development trends, existing and future community needs, and current policies governing the development of parks in Owasso. Goals were then formulated for inclusion in the plan concerning topics such as locations for new parks, types of new parks, and enhancements for existing parks. Following the development of the goals and objectives, the parks master plan map was created. Development objectives were then drafted to be a part of the text of the plan. After drafting, the committee reviewed and revised both the plan map and objectives. IMPLEMENTATION AND UPDATES TO THE PARKS MASTER PLAN: In order to implement the Parks Master Plan, the staff is in the process of identifying potential funding sources with which to achieve the specific objectives within the plan. So far, three major sources of funding have presented themselves. One is the parks development fund, which is derived from building permit fees charged when a permit is issued. The capital improvements program, using the third penny sales tax, would be an appropriate source of funding for parks objectives that fit the definition of capital improvements. Finally, grants such as the CDBG set -aside program will be used to fund projects such as the Rayola Park splash pad, restroom facilities, and other parks improvements. So that the plan will continue to serve as a dynamic and usable tool for the development of the City's parks, the master plan will be updated by the staff every two to three years. Additionally, site development plans will be developed for each individual park, and these plans will lay out specific and concrete improvements that will be based upon the guidelines and objectives set forth in the master plan. RECOMMENDATION: The staff intends to recommend that the City Council approve the Owasso Parks Master Plan. ATTACHMENTS: 1. Owasso Parks Master Plan goals and objectives 2. Print -out of the PowerPoint presentation of the master plan OWASSO PARKS MASTER PLAN Purposes of the Parks Master Plan: To set forth the guidelines for future parks development, facility development and use policies, leisure service delivery and the operation and management of the parks and recreation system. 2. To be an overall policy guide for short and long -term physical and program development of the public recreation and open space areas of the city. It will provide a foundation for decision - making by the City of Owasso. To outline specific goals and objectives for community recreation services in light of the general pattern of existing and future development of land uses and community character. The plan will inventory and set direction for parks and open space decision - making in light of the current status of the city in the following areas: land use, environmental resources, recreational transportation, and cultural resources. 4. To advance measures and provide recreational and open space facilities that encourage a healthy lifestyle and an appreciation of the beauty of the natural resources of Owasso. Obiectives of the Parks Master Plan: Community and Neighborhood Parks - $200.000 1. Focus efforts on developing large community parks 2. Create standards for parks installation and construction 3. Encourage developers to create neighborhood parks 4. Develop a park geared towards young adults a. Outdoor amphitheater b. Local musical artists/bands routinely featured at parks C. An outdoor patio bar and/or grill type place d. Could be similar to River Parks area in Tulsa 5. Pursue the development of the downtown waterfront project Enhancing Existing Parks — $500.000 1. Install a rock climbing facility at one of the parks 2. Develop Frisbee golf at Centennial Park 3. Provide Ferry/carriage rides in parks at certain times of the year 4. Stocked fishing ponds at Elm Creek, Centennial, and Sportspark 5. Construct a splash pad at Rayola Park 6. Build another gazebo in one of the parks, similar to the Rayola gazebo 7. Encourage the use of parks for block parties, cookouts, etc. 8. Explore possible wireless internet access to all parks 9. Build more outdoor basketball courts in existing parks 10. Update existing playground equipment in all parks 11. Install playground equipment in parks that do not have it 12. Provide public restrooms at all parks that have parking lots 13. Cover pedestrian bridges located within parks 14. Provide for Geo caching within the parks New Types of Parks - $3,400,000 1. Construct a miniature golf course in Owasso 2. Construct a trails system throughout Owasso 3. Provide a mountain bike park 4. Provide a dog park in Owasso 5. Construct a large water park in Owasso 6. Provide a rock climbing facility in an Owasso park 7. Construct a kids' park for ages 6 - under 8. Secure a football field for public use Park Location - $1,100,000 1. Develop additional parks in the northeast part of the community 2. Buy park land while it remains available for parks development 3. Seek donated land from developers before developments are complete 4. Locate meditation center near the hospitals 5. Develop parks around existing schools, prior to development of the area 6. Survey utility customers to find out where citizens would like to place different kinds of parks Park Themes 1. Develop a western heritage theme at Rayola Park 2 Install information plaques within Owasso parks 4. Develop themed naming systems for street signs within parks, such as Native American names or character- oriented names 5. Revisit the "Name the field or site" program for fund- raising 6. Create different themes for different parks 7. Develop a "Haunted Trail' at Centennial Park 8. Promote an annual parent/child fishing day /festival at Elm Creek Park 9. Prepare development plans for individual parks 10. Install trail signage in all Owasso parks 11. Create a unified signage theme throughout the Owasso parks Sportspark - $6,000,000 Construct a permanent lighted entrance sign for the Sportspark 2. Continue to strengthen the multi -use aspect of the Sportspark 3. Develop a trails system around the Sportspark 4. Construct a splash pad near Funtastic Island 5. Increase the concession and restroom facilities at the Sportspark 6. Re- number the ball fields at the Sportspark 7. Develop a uniform system of signage for the Sportspark 9. Install irrigation systems in the Sportspark 10. Enhance the ADA accessibility within the Sportspark 11. Construct additional shelters near Funtastic Island 12. Pave the parking areas within the Sportspark 13. Install benches and trees along trails within the Sportspark 14. Install additional fenced -in playground equipment at Funtastic Island 15. Install shielded spotlights around the Sportspark restrooms 16. Install additional drinking fountains at the Sportspark 17. Install Grills with picnic tables throughout the Sportspark 18. Complete the construction of the Veterans Park, including substantial landscaping enhancements 19. Increase the amount of Sportspark landscaping, especially in the north 20. Install signs that map out Sportspark trails 21. Fence and screen the electric box at Funtastic Island 22. Update existing Sportspark equipment and facilities Park Facilities: Ator Park 1. Picnic Tables 2. Playground equipment Centennial Park 1. Annual harvest festival 2. Picnic shelter 3. Playground equipment 4. Restroom 5. Three fishing ponds 6. Three -mile walking and jogging trail 7. Future rock climbing facility 8. Future Frisbee golf course 9. Future carriage rides for holiday events 10. Future gazebo 11. Future basketball courts 12. Future dog park 13. Future "Haunted Trail" Elm Creek Park 1. Half -mile walking and jogging trail 2. Restrooms 3. Three picnic shelters 4. Tennis courts 5. Playground equipment 6. Fishing pond 7. Annual fishing derby event 8. Future basketball courts 9. Future landscaping enhancement project Friendship Park 1. Gazebo 2. Annual "Art in the Park" concert series 3. Annual "Lights On" event McCarty Park 1. Baseball fields 2. Soccer fields 3. Restrooms 4. Concessions 5. Rodeo grounds 6. Future dog park Rayola Park 1. Baseball fields 2. 3/4 mile walking and jogging trail 3. Playground equipment 4. Picnic shelter 5. Volleyball facility 6. Basketball court 7. Annual winter wonderland event 8. Future splash pad 9. Future restrooms Skatepark 1. Eleven skateboard features 2. Restroom 3. Future outdoor lighting Sportspark 1. Annual Burning of the Greens event 2. Baseball fourplex 3. Cross - country training facility 4. Flag football field 5. Funtastic Island playground 6. Future fishing pond 7. Multi -use fourplex 8. Parks office and maintenance facility 9. Restroom facilities 10. Softball fourplex 11. Thirteen soccer fields 12. Veterans memorial 13. "Walk in the Park" program Veterans Park 1. Picnic table 2. Future "Name that Park" promotion 3. Future uplighting to enhance the appearance of the mature trees in the park 4. Future landscaping enhancement project 5. Future water feature Parks Master Plan Committee March 22, 2007 Committee Members • Kenna Cataudella, citizen • Clay Carter, citizen • Mark Haggerton, citizen • Casey Stelzer, citizen • Dirk Thomas,citizen • Chip McCulley, staff • Shawn Reiss, staff • Tim Rooney, staff • David Warren, staff • Eric Wiles, staff Process Used to develop Plan ■ The Committee's charge — To prepare a plan for the development of future and existing parks within Owasso, and to recommend objectives within the plan in order to further such development Process Used to develop Plan Examined and discussed existing Owasso parks and what steps should be taken for further improvement Inventoried types, examples, and situations of the different parks Process Used to develop Plan Considered various issues that could potentially affect parks development throughout Owasso: ■ Growth • Parks development trends • Existing and future needs • Current policies for parks Process Used to develop Plan Formulated goals and objectives to be included in the plan: ■ Locations for new parks • Types of new parks • Enhancements to existing parks 2 Process Used to develop Plan • Drafted map for proposed master plan • Drafted goals and objectives to be included with master plan • Evaluated and revised both the map and the objectives Plan Features • Map, showing locations of existing parks as well as areas for proposed future parks • Text, stating the purposes of the plan, objectives included in the plan, and existing and proposed parks facilities Master Plan Map i i Six Categories of Objectives - estimated cost: $6.1 million • Community and Neighborhood Parks - $200,000 • Enhancing Existing Parks - $454,000 • New Types of Parks - $3,370,000 • Park Location - $1,100,000 • Park Themes - $15,000 • Sportspark - $1,006,500 Potential Parks Funding Sources • Parks development fund derived from building permit fees • Capital Improvements Program —third penny sales tax • Grants such as CDBG set -aside program Future Mountain Bike Park ■ Planned location: the east side of Mingo Road, % mile south of E. 76th St. N. ■ 20 acres ■ Construction of bike paths to be donated by Mountain Bike Association V Future Downtown Waterfront Project ■ Planned location: between E. 76th St. N. and E. 86th St. N., west of the current railroad tracks ■ 100 acre lake ■ Multiple surrounding land uses including parks, camping, commercial, and residential Future Meditation Centers • Planned locations: in the vicinity of Bailey Medical Center and St. John Owasso • Passive parks designed for reflection and relaxation Existing Facilities: Ator Park Location -303 W. 18-St. N • Total Acres - 3.78 �-- — -- - Facilities: Picnic Tables Playground Egoiprnern • Events: • Block Party No future additions planned E Centennial Park at Preston Lake • % Mile Miking/Jogging Trail • Location -114 mile east of N. - 145- E. Ave. on E. 86"' St. • 3 Picnic Shelve 3 N. _ Total Acres -46.00 Playground • Facilities: Fishing pond • Over 3 miles of • Events: Walking/Jogging Trails a 4 Playgrounds -- Events: 1 Picnic Shelter " 3 fishing ponds - •Harvest Festival Restroom Centennial Park at Preston Lake • % Mile Miking/Jogging Trail • Future plans: • Restrooms • Rock Climbing facility • 3 Picnic Shelve 3 • Frisbee golf course .46 `�= Holiday carriage rides Playground • Gazebo Fishing pond • Basketball courts • Events: • Dog park . Rotary Fishing Derby • Seasonal "Haunted Trail' Elm Creek Park .r^'.W (, 4, Location -12501 E. 77^ St. N. NOOKLM _•;; =' Total Acres -21.75 R • Facilities: • % Mile Miking/Jogging Trail • Restrooms • 3 Picnic Shelve 3 • Tennis Courts Future Plans: Playground • Basketball carts Fishing pond •Landscaping • Events: enhancement . Rotary Fishing Derby R Friendship Park McCarty Park so kRPP' PARK - Future plans: -Dog park • Location -8200 N. 91° E. Ave. • Total Acres —12.12 • Facilities: • Baseball Fields • Soccer Fields • Restroom/Concession • Rodeo Grounds • Events: • Trail Days Rodeo • Juneteenth Rodeo • Baseball Tournaments • Location - 8400 Mingo Valley Expressway • Location -8300 E. Owasso • Total Acres — 2.15 Expressway • Facilities: ' •r+awi_... Gazebo Facilities: Ornamental Gas Lighting -.- - -- Memorial Trees " Butterfly Garden Picnic Shelter • Events: Basketball Cant • Art in the Park Playground Equipment Events: Se4ka- bration in the park Hog Jog • Winter Wonderland • Winter Wonderland No future additions planned McCarty Park so kRPP' PARK - Future plans: -Dog park • Location -8200 N. 91° E. Ave. • Total Acres —12.12 • Facilities: • Baseball Fields • Soccer Fields • Restroom/Concession • Rodeo Grounds • Events: • Trail Days Rodeo • Juneteenth Rodeo • Baseball Tournaments Rayola Park • Location -8300 E. Owasso Expressway • Total Acres —19.00 Facilities: .� • 3/. Mile Walking/Jogging Trail Volleyball Facility _ Picnic Shelter Basketball Cant - Future plans: -Splash Pad •Restrooms Playground Equipment Events: Se4ka- bration in the park Hog Jog • Winter Wonderland Owasso Skate Park Owasso Sports Park Location -10302 N. 116' St N Total Acres - 170.00 Facilities: • Funtastic Island Playground • Veterans Memoral • 12 Basebatsoftball Fields • 13 Soccer Fields • Concessions • 4 Restrooms • Cross Country running course • Flag football field • Parks office and maintenance Events: • Walk in the Park Tree Program • Burning of the Greens Owasso Sports Park Future Plans •Permanent lighted entrance sign -- •Trails system ,• LSD© -Funtastic Island splash pad -Additional concessions and restrooms •Irrigation systems •Additional Funtastic Island shelters -Benches with trees along foot paths -Additional Funtastic Island playground equipment -Additional drinking fountains -Picnic tables with grills -Completed constructions of Veterans Memorial F • Location -South Main St. • Total Acres — 3.00 • Facilities: 12 Riding Features • Restroom Future Plans: • Future '% mile -Outdoor Lighting concrete path Owasso Sports Park Location -10302 N. 116' St N Total Acres - 170.00 Facilities: • Funtastic Island Playground • Veterans Memoral • 12 Basebatsoftball Fields • 13 Soccer Fields • Concessions • 4 Restrooms • Cross Country running course • Flag football field • Parks office and maintenance Events: • Walk in the Park Tree Program • Burning of the Greens Owasso Sports Park Future Plans •Permanent lighted entrance sign -- •Trails system ,• LSD© -Funtastic Island splash pad -Additional concessions and restrooms •Irrigation systems •Additional Funtastic Island shelters -Benches with trees along foot paths -Additional Funtastic Island playground equipment -Additional drinking fountains -Picnic tables with grills -Completed constructions of Veterans Memorial F Veterans Park • Location -12001 E. 86" St. N. • Total Acres — 1.23 • Facilities: • Picnic Tables • Events: Future plans: • United Way — Name That -Continuance of the "Name That Park" Park" promotion •Uplighting to feature mature trees -Landscaping enhancements -Water feature Where Do We Go From Here? • Review and update of Parks Master Plan every two to three years • A site development plan will be prepared for each park within the framework of the Parks Master Plan Parks Master Plan Committee March 20, 2007 0 MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: CITY SERVICE RATES & FEES DATE: APRIL 10, 2007 BACKGROUND: City Staff has been working since the end of October and early November of 2006 to complete a comprehensive review of the rates and fees charged for services provided by the City of Owasso. A number of the services that are provided by the City to the citizens of our community have associate rates or fees. These rates and fees have over the years been implemented to offset costs of delivering those services and also to provide additional funding so that the City can increase the flexibility and availability of services to our citizens. The following information breaks down what the current rates and fees are within each department. The purpose of this memo is to facilitate further discussion with the City Council regarding potential increases to current rates and fees deemed necessary to not only continue providing services to the citizens of our community, but to also offer increased or additional services. Attached for your review is a matrix showing the current rates and fees assessed and the proposed rates and fees for FY 07 -08. Following is a listing, by category of the current and proposed fees and changes. PARKS EXISTING: Owasso does not currently charge a fee for the use of Park Shelters in our City Parks; therefore associated costs with maintenance and cleaning of facilities are absorbed by the City. The usage of park shelters generates trash that requires pick -up and disposal by City personnel prior to the next scheduled user. Setting a Shelter Fee for usage could provide some assistance in reducing costs currently absorbed by the City. In a comparison of cities with a comparable population and similar parks, the shelter charge ranged from a low of $15 per hour to a high of $100 per day for a large shelter. Some included electricity and some did not. PROPOSED: Owasso Parks Department proposes to establish a Shelter fee of $25.00 for the first two (2) hour period and $10.00 for each one (1) hour thereafter for guaranteed use by residents of the park shelters. Currently, there is no fee and the cost of use is Memo April 10, 2007 Page 2 of 4 absorbed by the City of Owasso. This fee would assist in recovering some cost of cleaning and maintenance after each. CEMETERY EXISTING: The cost of interment service for a regular weekday at Fairview Cemetery is significantly less than the average of surrounding cemeteries with the low of $250 (City of Pryor) to a high of $1075 (Floral Haven in Tulsa), or an average of $663. In 2004, the City Council approved the current rate of interment services at $400 for a weekday (during regular business hours), $500 on Saturday, and cremains Monday through Friday $200 and Saturday $250. Please note, there are no available cemetery lots for sale, therefore there is no need to consider the cost of cemetery lots. PROPOSED: The staff believes that Fairview Cemetery rates are appropriate, however, would like to propose an additional $100 per hour after 4pm for interment services This proposed rate increase would help cover overtime expenses for personnel necessary to be present for interment services after 4pm. COMMUNITY CENTER EXISTING: The Owasso Community Center has served as a community center and senior center since 1977. The center is rented out for many occasions. The rental rates for our community center have not changed since its inception. A comparison of surrounding community centers show a low at $10 per hour (City of Broken Arrow with no deposit) and the high being $700 for four hours with a $240 set -up fee (City of Edmond). The current rate for use of the dining room facility is $12.50 per hour with a $50 deposit, which is rather diminutive for such a wonderful facility. There is no set rate for the kitchen facility or quilting room. PROPOSED: Owasso Community Center Staff proposes an increase in rates for use of their facility. Staff requests the new rates to be $30 per hour for the dining room and kitchen and $15 per hour for the quilting room. oom. There is no requested change for the $50 deposit for all rooms. During 2006, the facility was occupied for 3,438 hours. The proposed increase is comparable to surrounding facilities with the same capacity and availability. COMMUNITY DEVELOPMENT EXISTING: The rates and fees associated with Community Development generate revenues from three services: permits, planning applications, and code enforcement. Additionally, revenues are generated from economic development surcharges, water and wastewater connection fees, and parks development fees. These fees recover the expenses absorbed by the City of Owasso for improving the quality of life by inspecting and permitting new development within our jurisdiction. Memo April 10, 2007 Page 3 of 4 PROPOSED: The staff proposes an adjustment of fees for rezonings plats and site plans for the services expected. However, an increase in permit fees could have a negative impact on the number of homes built in the City of Owasso. Additionally, the staff believes that the removal of the annexation fee would encourage annexation and remove the justification for property owners to oppose having their property annexed into Owasso. The proposed increase and decrease in fees within the Community Development Department is illustrated in Attachment A. It should be noted, that the emergency siren fees are currently under review but are not included in this proposal. POLICE DEPARTMENT EXISTING: The Animal Control division currently charges fees to the public for capture, housing, care, and adoption of dogs and cats. Presently the Animal Control division does not have the resources to vaccinate or spay /neuter cats and dogs. Additionally, if the person who adopts an animal provides proof of vaccination and sterilization the current $20 fee is refunded; however, an increase in fees for adoption would encompass all of those services and refunds would not be necessary. The Records Division charges fees to the public for providing reports, certified copies, background checks, research, audio /video tapes, and fingerprinting per card. The fees charged by these divisions help absorb the costs of those services. PROPOSED: The Animal Control division staff proposes an increase in current fees in order to continue providing current level of services and increase efficiency within the department. Also the proposed increase in adoption fees will provide the resources necessary to offer vaccinations and sterilization (spay or neuter) as part of the adoption package, eliminating the stipulation to refund the current $20 adoption fee upon proof of vaccination and sterilization of an adopted animal. While most of the fees currently assessed adequately cover the cost the service provided; however, there are some fees that are recommended to be increased due to increase cost in materials. The audio and video tape fees and background check fees are proposed to be raised in order to offset the cost of these services. FIRE DEPARTMENT EXISTING: The Owasso Fire Department provides emergency medical services (EMS) or ambulance services for the City of Owasso. Some years ago, Medicare altered the means in which Ambulance services could bill for treatment and transportation. There are currently two billing methods that must be used (loaded miles and service levels). Loaded miles is the mileage rate charged for the time a patient is in the care of the ambulance service. Service level covers the amount that can be billed according to the type of service rendered to the medical patient. Owasso currently uses a combination of both methods. Memo April 10, 2007 Page 4 of 4 The Owasso Fire Department currently uses the service level billing process and a utility surcharge to supplement the general fund annual appropriation for Ambulance Service. PROPOSED: Fire Administration is requesting the current rates for the Ambulance service levels be increased as shown in Attachment A. By increasing the rates more funding would be provided to Owasso's emergency services for incorporating flexibility in purchasing consumable supplies and motor fuel. This increase would also allow for routine capital replacement prior to requiring retirement of such equipment, thus increasing the effectiveness and efficiency of the overall emergency medical system for the City of Owasso. The proposed revenue increase of these recommended changes is estimated to be $50,000. PUBLIC WORKS EXISTING: Public Works currently charges fees for Water, Sewer, Stormwater, Refuse, and Yardwaste service. The breakdown of fees is shown in Attachment A. The current rates charged to the public fund the Public Works Departments' expenditures for providing these services to the residents and businesses of Owasso. PROPOSED: The Public Works Administration proposes an increase in the rates for water, sewer, and refuse on October 1 2007 and on October 1 2008 The Water's base rate is recommended to increase by $1.28 and the unit rate (per 1000 gallons) to increase by $.19 on October 1, 2007 and then the base rate to increase by $1.28 on October 1, 2008. The Sewer base rate which has not changed since 1990 would, under this proposal, increase $1.75 and the unit rate (per 1000 gallons) will increase $.24 on October 1, 2007 and the base rate will increase again by $1.75 on October 1, 2008. The Refuse model predicts a rate of $13.70 by October 1, 2008; however, to minimize the financial impact on our customers, staff is requesting a rate increase be limited to the amount of $1.00 in order to operate effectively and reinvest in our system on October 1, 2007 and then to increase by $1.70 on October 1, 2008. In order to keep the Yardwaste fee within the $2 range of Refuse, that rate will also increase by $1 on October 1, 2007 and $1 again on October 1, 2008. The Stormwater rates will be re- addressed upon completion of the current rate implementation plan on January 1, 2009 in accordance with Resolution 2005- 07 approved by Council on May 17, 2005 for residential customers and Resolution 2006- 02 approved by Council on January 17, 2006 for non - residential customers. CONCLUSION: Staff intends to discuss these proposed changes during the "work session" as a part of the ongoing FY 2008 budgeting process. ATTACHMENTS: Matrix of Rates and Fees ATTACHMENT A Task Current Fee 2006 Revenues Pro osed Fee Estimated Total Revenues Parks Shelter Fee No Fee $ -0- $25 for first two hours, $10 for each hour thereafter *$8,000.00 Total Revenue $ -0- *$8,000.00 Cemetery Regular weekday Interment Services $400 Additional $100 per hour after 4 m Saturday Interment Services $500 Additional $100 per hour after 4 m Cremains Monday through Friday $200 No Change Cremains Saturday $250 No Change Total Revenue $13,500.00 TBD Community Center Dining Room $12.50 /hour with $50 deposit $2,325.00 $30 per hr with $50 deposit $5,580.00 Kitchen No Fee $ -0- $30 per hr with $50 deposit Quilting room No Fee $ -0- $15 per hr with $50 deposit Total Revenue $2,235.00 TBD Community Development Planning Applications Annexations Up to $100 (size dependant) $1,000.00 $ -0- $_O_ Rezonin s Up to $200 (size dependant) $1,600.00 $300 flat fee *$2,400.00 Preliminary Plats $50 plus (size dependant) $350.00 $200 flat fee *$1,400.00 Final Plats --dependant) $100 plus (size $2,000.00 $300 flat fee *$6,000.00 Site Plans $25 $700.00 $300 *$8,400.00 Lot Splits $50 $300.00 $100 *$600.00 Variances $75 $600.00 $100 *$800.00 Special Exceptions $50 $150.00 $100 *$300.00 Total Revenue $6,700.00 $19,900.00 Building Permits Base Commercial Fee $210 plus (size dependant) $25,660.00 No Change $25,660.00 Base Residential Fee $125 plus (size dependant) $96,640.04 No Change $96,640.04 T i ne rroposect revenues are based on the figures from FY 2006. Task Current Fee 2006 Revenues Pro osed Fee Estimated Total Revenues Water Tap size dependant $153,450.00 No Change $153,450.00 Sewer Tap $400 $195,750.00 No Change $195,750.00 Mechanical Permit $85 $50,290.27 No Change $50,290.27 Electrical Permit $85 $53,885.27 No Change $53,885.27 Plumbing Permit $85 $53,540.27 No Change $53,540.27 Individual Inspection $50 $1,175.00 No Change $1,175.00 Demolition Permit $20 $20.00 No Change $20.00 Re-inspection $50 $ -0- No Change $_O_ Moving Permit $100 $200.00 No Change $200.00 Pool Permit $80 $720.00 No Change $720.00 Total Revenue $631,330.85 $631,330.85 Park Development Fee $75 plus $25 per bedroom $59,115.00 $300 flat fee $118,200.00 Economic Dev. Surcharge $75 plus (size dependant) $76,656.72 No Change $76,656.72 Other Fees Code Enforcement mowing abatement $300 $2,400 No Change $2,400 Special Assessment Letter $10 $12,620.00 No Change g $12,620.00 Total Revenue $15,020.00 $15,020.00 Police Department Animal Control Division Animal Surrender $10 No Change Impound $15 $25 Daily Care $5 $10 Registration Fee $ -0- No Change Adoption - Cats $20 $75 Adoption - Dos $20 $110 Total Revenue $2,458.25 TBD Records Division Accident Report citizen .25 per page No Change Accident Report insurance company) $4 No Change Incident Report .25 per page No Change Research Fees $15 per hour No Change Certified Copies $1 No Change Background Checks $2 $5 Audio Tapes $5 $25 first hour ($5.00 additional per hour of additional content Video Tapes $10 $25 Fingerprints per card $5 No Change Total Revenue $2,954.04 TBD ine rroposea revenues are based on the figures from FY 2006. ATTACHMENT A Task Current Fee 2006 Revenues Proposed Fee Estimated Total Revenues _ Fire Department ALS Level 2 (Advanced Life Support Level II ) $500 $625 ALS Emergency $500 $600 BLS - Non- Emergency $500 $525 BLS - Emergency (Basic Life Support) $500 $550 Mileage Rate $4 $8,25 Total Revenue $504,636.78 *$555,000.00 Ambulance Subscription Rate Inside City Limits Rate 4.00 /month No Change Rural Rate 6.00 /month No Change Total Revenue $439,163.87 $439,163.87 Public Works Water 10/1/07 10/01/08 10/01/07 10/01/08 Residential Rate first 1000 gallons 7.90 9.18 10.46 each additional 1000 gallons 3.70 3.89 No Change Rural Rate first 1000 gallons 9.48 11.02 12.55 each additional 1000 gallons 4.44 4.67 No Change Total Revenue $3,314,143.55 *$3,600,000.00 *$3,730,000.00 Sewer Residential Rate 10/01/07 10/01/08 10/01/07 10/01/08 Minimum 1000 gallons 3.33 5.08 6.83 each additional 1000 gallons 2.26 2.50 No Change Total Revenue $2,150,708.92 *$2,525,000.00 *$2,741,000.00 Stormwater Residential Rate 2.50 $262,203.94 See Memo Commercial Rate 5.00 per ESU $38,423.82 See Memo Refuse 10/01 /07 10/01/08 10/01/07 10/01/08 Residential Rate 11.00 $823,718.54 12.00 13.70 Commercial Rate 13.00 $25,553.63 14.00 15.70 Total Revenue $849,272.17 *$951,000.00 *$1,053,000.00 i ne rroposea revenues are based on the figures from FY 2006. ATTACHMENT A 4 Task Current Fee 2006 Revenues Proposed Fee Estimated Total Revenues Yardwaste Cart 10/01/07 10/01/08 10/01/07 10/01/08 Residential Rate 9.00 *"$43,118.03 10.00 11.70 $66,300.00 $77,600.00 Roll of 10 Bas 8.00 * *$10,487.85 No Change $22,000.00 $22,000.00 Total Revenue $53,605.88 $88,300.00 $99,600.00 *The Proposed revenues are based on the figures from FY 2006. ** The FY 2006 Revenues for Yardwaste Polycarts were based on a $6.50 rate. The FY 2006 Revenues for Roll of (10) Bags were based on a $3.75 rate.