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Home My WebLink About2016.09.06_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, September 6 2016 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • August 16, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda S. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 8/20/16 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main west side), at 6:00 pm on Friday, September 2, 2016. � .di li1 I/rI/o0 Sherry BishoVCity Clerk V OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 16, 2016 The Owasso Public Golf Authority met in regular session on Tuesday, August 16, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, August 12, 2016. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:39 pm. 2. Roll Call Present Chair- Lyndell Dunn Vice -Chair- Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager- Warren Lehr Absent None Absent: Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • August 2, 2016, Regular Meeting • August 9, 2016, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $34,650.45, YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to a lease to purchase contract for golf utility vehicles Chris Cook presented the item recommending approval to purchase eight (8) Cushman utility vehicles at Oklahoma State Contract pricing of $8,876.13 each and a five-year lease to purchase contract with EZGO Textron for a total of $73,600.00. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve the purchase at Oklahoma State Contract pricing and approve the lease to purchase contract, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5-0 OPGA August 16, 2016 Page 2 6. Report from OPGA Manager None 7. Report from OPGA Attorney None 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 8/6/16 • Monthly Budget Status Report - July 2016 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 10. Adjournment Dr. Kelley moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5-0 and the meeting adjourned at 7:50 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk Claims List 91672016 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 371.68 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 430.14 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 238.91 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 254.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 247.77 JPMORGAN CHASE BANK CUTTER & BUCK -MERCHANDISE 215.36 JPMORGAN CHASE BANK CUTTER & BUCK -MERCHANDISE 827.52 JPMORGAN CHASE BANK CUTTER & BUCK -MERCHANDISE 669.56 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 59.25 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 835.36 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 174,02 JPMORGAN CHASE BANK WINDY CITY -MERCHANDISE 1,020.69 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 75.13 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 47.35 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 254.49 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 54.98 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 248.46 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 43.19 TOTAL OPGA 6,067.86 GOLF SHOP JPMORGAN CHASE BANK ACUSHNET-UNIFORM 70.34 JPMORGAN CHASE BANK USPS-POSTAGE 20.70 JPMORGAN CHASE BANK VACUM DIRECT -BRUSH BAR 37.84 JPMORGAN CHASE BANK TEXOMA-RANGE BALLS 314.69 TOTAL GOLF SHOP 443.57 CARTOPERATIONS YAMAHA MOTOR CORPORATION, USA 3,595.49 JPMORGAN CHASE BANK 7CAITLEASE TER & BUCK -UNIFORMS 625.49 JPMORGAN CHASE BANK ES-HOSES/NOZZLES 51.88 TOTAL CART OPERATIONS 4,272.86 COURSE MAINT JPMORGAN CHASE BANK AMERICAN HOSE -HOSES 303.60 JPMORGAN CHASE BANK LOWES-IRRIGATION SUPPLIES 87.14 JPMORGAN CHASE BANK LOWES-SUPPLIES 86.08 JPMORGAN CHASE BANK P & K EQUIP -SPRING 2.18 JPMORGAN CHASE BANK GEMPLERS-GAUGE/THERMO 78.60 AEP/PSO ELECTRIC USE 2,488.72 JPMORGAN CHASE BANK KIMBALL MIDWEST-BOLTS 28.00 AT&T CONSOLIDATED PHONE BILL 80.25 UNIFIRST HOLDINGS LP AIR FRESHENER 23.75 UNIFIRST HOLDINGS LP SHOP TOWELS 12.84 UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.39 UNIFIRST HOLDINGS LP JAIR FRESHENER 8.20 Page 1 Claims List 9/6/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount COURSE MAINT... UNIFIRST HOLDINGS LP SHOP TOWELS 12.84 UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.39 JPMORGAN CHASE BANK JOHNSTONE-RETURN -9.64 HOLLIDAY SAND & GRAVEL CO SAND 276.86 HOLLIDAY SAND & GRAVEL CO SAND 247.10 TOTAL RADIO INC RADIO REPAIRS 191.00 JPMORGAN CHASE BANK JOHNSTONE-CAPACITOR 9.64 JPMORGAN CHASE BANK OREILLY-FUEL FILTER 5A8 JPMORGAN CHASE BANK OREILLY-THREAD KIT 39.99 JPMORGAN CHASE BANK ISAV ON-SIGNAGE 130.00 TOTAL COURSE MAINT 4,125.91 FOOD & BEV JPMORGAN CHASE BANK CUTTER & BUCK -UNIFORMS 451.35 TOTAL FOOD & BEV 451.35 GOLF ADMIN GPS TECHNOLOGIES, INC CART GPS 840.00 JPMORGAN CHASE BANK ACUSHNET-UNIFORM 87.55 AT&T CONSOLIDATED PHONE BILL 87.56 AEP/PSO ELECTRIC USE 1,969.60 JPMORGAN CHASE BANK ADMIRAL EXPRESS -PAPER 29.99 AT&T LONG DISTANCE PHONE BILL 1.95 JPMORGAN CHASE BANK MURPHY-JANITORIAL SUPPLIE 401.55 JPMORGAN CHASE BANK COX -CABLE 75.43 JPMORGAN CHASE BANK GOLF SCORECARDS -SCORECARD 1,157.00 JPMORGAN CHASE BANK VACUUM DIRECT -VACUUM PRT 26.84 AT&T LONG DISTANCE LONG DISTANCE PHONE BILL 35.34 JPMORGAN CHASE BANK ACUSHNET-PROMO BALLS 773.17 TOTAL GOLF ADMIN 5,485.98 20,847.5 FUND GRAND TOTAL OPGA GRAND TOTAL $20,847.53 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/20/16 Department Payroll Expenses Total Expenses Golf Shop Operations 3,266.13 4,828.88 Cart Operations 2,538.00 2,849.66 Golf Course Operations 11,700.39 17,159.64 Food & Beverage 2,062.01 3,454.23 General & Administration 3,325.75 5,008.07 FUND TOTAL 22,892.28 33,300.48