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Home My WebLink About2016.09.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE &8.,NJ�/�� OWASSO PUBLIC GOLF AUTHORITY sE'p g an, ri Council N Birch, Owasso, OKr74055al d�ng C,� SOt('fc' Regular Meeting Tuesday, September 20, 2016 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • September 6, 2016, Regular Meeting • September 13, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 9/3/16 • Monthly Budget Status Report - August 2016 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, September 16, 2016. Sherry Bish6p, City Clerk // OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 6, 2016 The Owasso Public Golf Authority met in regular session on Tuesday, September 6, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hail, 200 S Main (west side), at 6:00 pm on Friday, September 2, 2016. 1. Call to Order Chair Lyndeli Dunn called the meeting to order at 7:55 pm. 2. Roll Call Present Absent Chair - Lyndell Dunn None Vice -Chair- Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • August 16, 2016, Regular Meeting B. Approve claims Dr. Kelley moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $20,847.53. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 8/20/16 OPGA September 6, 2016 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bush moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5-0 and the meeting adjourned at 7:56 pm. Lyndell Dunn, Chair Juliann M. Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, September 13, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, September 13, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, September 9, 2016. 1. Call to Order Mayor/Chair Lyndell Dunn called the meeting to order at 6:16 pm. Present Mayor/Chair- Lyndell Dunn Vice-Mayor/Vice-Chair - Chris Kelley Councilor/Trustee - Doug Bonebrake A quorum was declared present. Absent Councilor/Trustee -Jeri Moberly Councilor/Trustee - Bill Bush 2. Discussion relating to Tax Increment Financing (TIF) Districts Bronce Stephenson, Chelsea Levo, and Leslie Batchelor, Center for Economic Development Law, presented the item and discussion was held. It was further explained that a Resolution related to the development of a project plan and creation of a TIF review committee would be placed on the September 20, 2016 Council agenda for consideration and action. 3. Discussion relating to Community Development items A. Specific Use Permit - Jim Glover Auto Family Coffee Creek Dealership (10500 block of HWY 169 east service road) B. Final Plat - Somerset (north side of E 96 St N, approximately '/z mile west of N 145 E Ave) Bronce Stephenson presented Items 3A and 3B and discussion was held. It was further explained that Items 3A and 3B would be placed on the September 20, 2016 Council agenda for consideration and action. 4. Discussion relating to financing capital improvement projects Linda Jones presented the item and discussion was held. 5. Discussion relating to Fire Station No. 4 and a project design services contract Chris Garrett presented the item and discussion was held. It was further explained that an item would be placed on the September 20, 2016 Council agenda for consideration and action. 6. Discussion relating to Public Works items A. Street Rehabilitation Program - FY 17 Project Priority List B. 76 & Main Intersection Improvement Project - Design Presentation Roger Stevens presented Items 6A and 6B and discussion was held. It was further explained that Item 6A would be placed on the September 20, 2016 Council agenda for consideration and action. Owasso City Council, OPWA & OPGA September 13, 2016 Page 2 Discussion relating to a proposed resolution supporting the Tulsa Regional Chamber OneVoice Legislative Agenda John Feary presented the item and discussion was held. It was further explained that an item would be placed on the September 20, 2016 Council agenda for consideration and action. 8. Discussion relating to City Manager items • Monthly sales tax report • City Manager report Linda Jones provided the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr advised that staff is reviewing the current Alarm Ordinance for efficiencies; FY 16 budget carry-over requests would be submitted for consideration and action in October; a consent agenda item will be placed on the September 20, 2016 Council agenda to accept a land donation from the Larkin Bailey Foundation; the State of the City presentation will take place on Friday, September 16; and acknowledged the city's annual block party event held on Saturday, September 10. 9. City Council/Trustee comments and inquiries None 10. Adjournment The meeting adjourned at 10:00 pm. Lyndell Dunn, Chair Juliann M. Stevens, Minute Clerk Claims List 4XITP4061.1 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK SAMSCLUB-RETURN -21.94 JPMORGAN CHASE BANK SAMSCLUB-FOOD 223.34 JPMORGAN CHASE BANK SAMSCLUB-FOOD 280.36 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE ORDER 232.94 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE ORDER 170.32 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE ORDER 296.48 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE ORDER 458.50 JPMORGAN CHASE BANK GRT PLAINS -FOOD 315.74 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE ORDER 473.54 JPMORGAN CHASE BANK SAMSCLUB-FOOD 265.24 BGR DAILY ACCT. REIMB GOLF PETTY CASH 1,946A0 JPMORGAN CHASE BANK WALMART-FOOD 21.34 JPMORGAN CHASE BANK SAMSCLUB-FOOD 129.58 JPMORGAN CHASE BANK REASORS-BEER 99.95 JPMORGAN CHASE BANK REASORS-FOOD 9.98 JPMORGAN CHASE BANK PING -MERCHANDISE 159.30 JPMORGAN CHASE BANK PING -MERCHANDISE 205.80 TOTAL OPGA 5,266.57 GOLF SHOP JPMORGAN CHASE BANK PGA -PLAYER ABILITY TEST 100.00 OKLAHOMA GOLF ASSOCIATION HANDICAP SERVICES 320.00 TOTAL GOLF SHOP 420.00 CART OPERATIONS JPMORGAN CHASE BANK WALMART-HOSES/NOZZLES 38.44 JPMORGAN CHASE BANK LOWES-HOSE CLAMP 7.96 TOTAL CART OPERATIONS 46.40 COURSE MAINT JPMORGAN CHASE BANK HD SUPPLY -COUPLING 54.60 JPMORGAN CHASE BANK R & R PRODUCTS -TINES 357.16 JPMORGAN CHASE BANK OREILLY-GREASE 49.90 JPMORGAN CHASE BANK OREILLY-SWITCH 4.99 JPMORGAN CHASE BANK OREILLY-FILTERS/OIL 111.75 YAMAHA GOLF CAR COMPANY CART REPAIRS 320,91 CITY GARAGE LABOR OVERHEAD CHGS - SEP 71.83 JPMORGAN CHASE BANK PRECISION SMALL ENG-METER 1,086.61 JPMORGAN CHASE BANK LUBER BROS-BEFCO PTO PART 203.54 JPMORGAN CHASE BANK KUBOTA-OIL PIPE ASSEMBLY 43.28 JPMORGAN CHASE BANK EQUIP ONE -RENTAL 41.00 UNIFIRST HOLDINGS LP AIR FRESHENER 8.20 UNIFIRST HOLDINGS LP SHOP TOWELS 12.84 UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.39 UNIFIRST HOLDINGS LP AIR FRESHENER 6.00 UNIFIRST HOLDINGS LP SHOP TOWELS 12.84 Page 1 Claims List 9/20/2016 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT.. UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.39 BWI COMPANIES, INC INSECTICIDE 121.72 BWI COMPANIES, INC HERBICIDE 332.42 HOLLIDAY SAND & GRAVEL CO SAND 270.34 HOLLIDAY SAND & GRAVEL CO SAND 263.23 OKLAHOMA STATE UNIVERSITY SOILTESTING 150.00 STAND-BY PERSONNEL, INC TEMP LABOR 396.76 JR SIMPLOT COMPANY SEAWEED EXTRACT 360.00 BOARDTRONICS, INC. COMMUNICATION CABLE 42.28 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENTS 600.00 VERIZON WIRELESS WIRELESS CONNECTION 40.01 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 39.85 JPMORGAN CHASE BANK LOWES-BUCKETS/KNIVES 45.36 JPMORGAN CHASE BANK WINFIELD-PESTICIDES 403.98 JPMORGAN CHASE BANK AMER HOSE -WATER HOSE 47,50 JPMORGAN CHASE BANK LOWES-PAPER CUPS/SCOOP 143.99 JPMORGAN CHASE BANK LUBER BROS-BEFCO PTO PART 555.04 AEP/PSO ELECTRIC USE 1,919.39 JPMORGAN CHASE BANK BA ELECTRIC -FUSES 143.20 JPMORGAN CHASE BANK P & K EQUIP -SHAFT REPAIR 279.76 JPMORGAN CHASE BANK LOWES-SOCKET SET/BLADES 82.91 JPMORGAN CHASE BANK LOWES-PVC FITTING 3.92 JPMORGAN CHASE BANK P & K EQUIP -BEARING 94.31 JPMORGAN CHASE BANK LUBER BROS-FILTERS 74.94 JPMORGAN CHASE BANK MAIL THIS -TURF SHIPPING 24.94 JPMORGAN CHASE BANK MAIL THIS -SHIPPING 16.89 JPMORGAN CHASE BANK LOWES-RETURN -49.97 TCF NATIONAL BANK EQUIPMENT LEASE 5,058.28 AT&T ILONG DISTANCE PHONE BILL 2.07 TOTAL COURSE MAINT 13,871.35 FOOD & BEV JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 19.98 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 35.86 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 50.84 JPMORGAN CHASE BANK SADDORIS-LINEN RENTALS 72.93 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 33.52 JPMORGAN CHASE BANK SADDORIS-LINEN RENTALS 241.34 TOTAL FOOD & BEV 454.47 GOLFADMIN PROPACK REPAIR DEDUCTIBLE 5,000.00 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 300.00 XEROX CORPORATION COPIER SERVICE 49.28 AT&T LONG DISTANCE PHONE BILL 0.72 AEP/PSO ELECTRIC USE 2,018.84 Page 2 Claims List 9/20/2016 Budget Unit Title Vendor Name I Payable Description IPaymentAmountl GOLF ADMIN... ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 110,58 JPMORGAN CHASE BANK BROOKS GREASE -MAINTENANCE 125.00 TOTAL GOLF ADMIN 7,604.42 27,663.21 FUND GRAND TOTAL OPGA GRAND TOTAL $27,663.21 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/03/16 Department Payroll Expenses Total Expenses Golf Shop Operations 2,920.25 4,440.52 Cart Operations 2,303.46 2,586.34 Golf Course Operations 10,475.91 15,785.65 Food & Beverage 2,213.63 3,624.29 General & Administration 3,325.75 5,008.07 FUND TOTAL 21,239.00 31,444.87 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of August 31, 2016 August 31, 2016 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES Golf shop fees $ 44,897 $ 95,368 $ 567,300 16.81 % Merchandise sales 11,614 25,145 140,000 17.96% COS -- merchandise (9,941) (19,267) (100,000) 19.27% Cart Rental 14,398 30,654 130,000 23.58% Food & beverage 7,225 25,230 189,300 13.33% COS -- food & beverage (3,473) (10,420) (86,000) 12.12% Other Revenue 123 208 700 29,70% TOTAL OPERATING REVENUES $ 64,842 $ 146,917 $ 841,300 17.46% OPERATING EXPENSES: Golf Shop $ (10,829) $ (24,589) $ (137,069) 17.94% Cart Operations (10,869) (21,293) (115,564) 18.43% Golf Course Maintenance (61,799) (116,117) (627,659) 18.50% Food & Beverage (11,990) (22,742) (137,365) 16.56% Golf Administration (19,603) (36,884) (220,612) 16.72% TOTAL OPERATING EXPENSES $ (115,090) $ (221,625) $ (1,238,269) 17,90% OPERATING INCOME (LOSS) $ (50,248) $ (74,707) $ (396,969) Transfer from General $ $ $ 450,000 0.00% TOTAL OTHER REVENUES $ $ $ 450,000 0.00% NET INCOME (LOSS) $ (50,248) $ (74,707) $ 53,031 ENCUMBRANCES OUTSTANDING $ (101,122) FUND BALANCE (Budgetary Basis) Beginning Balance (3,410,667) (3,410,667) Ending Balance $ (3,586,497) $ (3,357,636)