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Home My WebLink About2016.09.20_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY SePI6 Council 09 N Birch, Owasso, OK 74055 ding 74055 Regular Meeting Tuesday, September 20, 2016 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • September 6, 2016, Regular Meeting • September 13, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 9/3/16 • Monthly Budget Status Report - August 2016 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, September 16, 2016. Aeg Sherry Bisho ' City Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 6, 2016 The Owasso Public Works Authority met in regular session on Tuesday, September 6, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, September 2, 2016. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:54 pm. 2. Roll Call Present Absent Chair - Lyndell Dunn None Vice - Chair- Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • August 16, 2016, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $689,991.43. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 8/20/16 OPWA September 6, 2016 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bonebrake moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 7:55 pm. Lyndell Dunn, Chair Juliann M. Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, September 13, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, September 13, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, September 9, 2016. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:16 pm. Present Mayor /Chair- Lyndell Dunn Vice - Mayor /Vice -Chair - Chris Kelley Councilor /Trustee - Doug Bonebrake A quorum was declared present. Absent Councilor /Trustee -Jeri Moberly Councilor /Trustee - Bill Bush 2. Discussion relating to Tax Increment Financing (TIF) Districts Bronce Stephenson, Chelsea Levo, and Leslie Batchelor, Center for Economic Development Low, presented the item and discussion was held. It was further explained that a Resolution related to the development of a project plan and creation of a TIF review committee would be placed on the September 20, 2016 Council agenda for consideration and action. 3. Discussion relating to Community Development items A. Specific Use Permit- Jim Glover Auto Family Coffee Creek Dealership (10500 block of HWY 169 east service road) B. Final Plat - Somerset (north side of E 96 St N, approximately Yz mile west of N 145 E Ave) Bronce Stephenson presented Items 3A and 3B and discussion was held. It was further explained that Items 3A and 3B would be placed on the September 20, 2016 Council agenda for consideration and action. 4. Discussion relating to financing capital improvement projects Linda Jones presented the item and discussion was held. 5. Discussion relating to Fire Station No. 4 and a project design services contract Chris Garrett presented the item and discussion was held. It was further explained that an item would be placed on the September 20, 2016 Council agenda for consideration and action. 6. Discussion relating to Public Works items A. Street Rehabilitation Program - FY 17 Project Priority List B. 76 & Main Intersection Improvement Project- Design Presentation Roger Stevens presented Items 6A and 6B and discussion was held. It was further explained that Item 6A would be placed on the September 20, 2016 Council agenda for consideration and action. Owasso City Council, OPWA & OPGA September 13, 2016 Page 2 Discussion relating to a proposed resolution supporting the Tulsa Regional Chamber OneVoice Legislative Agenda John Feary presented the item and discussion was held. It was further explained that an item would be placed on the September 20, 2016 Council agenda for consideration and action. 8. Discussion relating to City Manager items • Monthly sales tax report • City Manager report Linda Jones provided the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr advised that staff is reviewing the current Alarm Ordinance for efficiencies; FY 16 budget carry-over requests would be submitted for consideration and action in October; a consent agenda item will be placed on the September 20, 2016 Council agenda to accept a land donation from the Larkin Bailey Foundation; the State of the City presentation will take place on Friday, September 16; and acknowledged the city's annual block party event held on Saturday, September 10. 9. City Council /Trustee comments and inquiries None 10. Adjournment The meeting adjourned at 10:00 pm. Lyndell Dunn, Chair Juliann M. Stevens, Minute Clerk Claims List ti;MID-- 141111 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA ADMINISTRATION JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 12.40 JPMORGAN CHASE BANK OFFICE DEPOT - RETURN - 164.99 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.47 JPMORGAN CHASE BANK OWASSO CHAMBER -ST OF CITY 40.00 JPMORGAN CHASE BANK TRAINING EXPENSE 92.61 JPMORGAN CHASE BANK CHARACTER TRAINING 169.51 AT &T LONG DISTANCE PHONE BILL 10.01 JPMORGAN CHASE BANK OFFICE DEPOT -FILE CABINET 164.99 AEPlPSO ELECTRIC USE 1,346.90 JPMORGAN CHASE BANK HOME DEPOT -WOOD FINISH 21.74 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 97.02 UNIFIRST HOLDINGS LP UNIFORM CLEANING 31.07 JOHN A MARSHALL COMPANY OFFICE FURNITURE 1,061.05 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 56.57 CITY GARAGE LABOR OVERHEAD CHGS - SEP 170.33 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 39.02 PAUL HARRISON HEAT & AIR, INC A/C REPAIRS 230.00 TOTAL OPWA ADMINISTRATION 3,411.70 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 4,574.59 TODD C. KIMBALL METER READER 860.40 TYRONE EUGENE DINKINS METER READER 280.05 TODD C. KIMBALL METER READER 591.30 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 129.99 TOTAL UTILITY BILLING 6,436.33 WATER UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.50 JPMORGAN CHASE BANK AMAZON - REPAIR PARTS 43.50 JPMORGAN CHASE BANK AMAZON - REPAIR PARTS 30.29 HD SUPPLY WATERWORKS, LTD. WATER METERS 13,794.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.50 CITY OF TULSA UTILITIES WATER 115,479.83 CITY OF TULSA UTILITIES WATER 222,787.92 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.68 JPMORGAN CHASE BANK HO SUPPLY - CASING SPACERS 623.60 JPMORGAN CHASE BANK HD SUPPLY -SOLID SLEEVE 201.81 JPMORGAN CHASE BANK HD SUPPLY -DEEP SOCKETS 220.29 JPMORGAN CHASE BANK HD SUPPLY -30 INCH GASKETS 317.00 JPMORGAN CHASE BANK HD SUPPLY -3 INCH REGISTER 150.00 JPMORGAN CHASE BANK HD SUPPLY - BARREL LOCKS 174.80 TWIN CITIES READY MIX, INC CONCRETE 351.40 TWIN CITIES READY MIX, INC CONCRETE 96.00 JPMORGAN CHASE BANK GELLCO -WORK BOOTS 135.00 AEP IPSO JELECTRIC USE 541.03 Page 1 Claims List 9/20/2016 Budget Unit Title Vendor Name Payable Description Payment Amount WATER... JPMORGAN CHASE BANK LOWES -LEAK REPAIR 31.27 CITY GARAGE VEH PARTS PURCH -AUG, 20 4.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 77.35 FLEETCOR TECHNOLOGIES FUELMAN EXP - AUG, 2016 1,219.01 CITY GARAGE LABOR OVERHEAD CHGS - SEP 1,986.41 JPMORGAN CHASE BANK FUEL 8.10 LARRY R KORNEGAY DIRT 30.00 TOTAL WATER 358,434.29 SPORTSPARK WATER LINE E JPMORGAN CHASE BANK GREENHILL- SCREENINGS 261.28 TOTAL SPORTSPARK WATERLINE EXT 261.28 WASTEWATER TREATMENT UNIFIRST HOLDINGS LP UNIFORM CLEANING 53.21 SCHUERMANN ENTERPRISES, INC TROUBLESHOOT PRESS 1,325.00 SCHUERMANN ENTERPRISES, INC TROUBLESHOOT PRESS 1,457.08 SCHUERMANN ENTERPRISES, INC REPAIR BELT PRESS 689.80 JPMORGAN CHASE BANK OFFICE DEPOT - BINDERS 91.98 JPMORGAN CHASE BANK WARREN CAT -DOZER RENTAL 3,765.30 JPMORGAN CHASE BANK WARREN CAT -DOZER REPAIR 1,535.38 AEP IPSO ELECTRIC USE 23,346.33 VERIZON WIRELESS WIRELESS CONNECTION 80.02 CITY GARAGE LABOR OVERHEAD CHGS - SEP 907.66 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2016 466.26 CITY GARAGE VEH PARTS PURCH -AUG, 20 23.94 JPMORGAN CHASE BANK HACH - AMMONIA TESTING 478.12 JPMORGAN CHASE BANK HACH -COD VIAL RECYCLING 410.89 JPMORGAN CHASE BANK GRAINGER -TOOLS 56.98 JPMORGAN CHASE BANK GRAINGER- PLIERS 84.87 AT &T LONG DISTANCE PHONE BILL 2.89 JPMORGAN CHASE BANK CONT'L RESEARCH -BACTO 1,050.00 JPMORGAN CHASE BANK GREEN CO TSTING - ANALYTICS 650.00 JPMORGAN CHASE BANK GREEN CO TESTING - TESTING 100.00 JPMORGAN CHASE BANK EVOQUA- CLARIFIER PARTS 913.00 JPMORGAN CHASE BANK GREEN CO TST- PERMIT RENEW 1,667.00 UNIFIRST HOLDINGS LP JUNIFORM CLEANING 64.61 TOTAL WASTEWATER TREATMENT 39,220.32 WASTEWATER COLLECTION! UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.33 OMEGA RAIL MANAGEMENT, INC. PIPELINE ENCROACHMENT 500.00 OMEGA RAIL MANAGEMENT, INC. PIPELINE ENCROACHMENT 500.00 JPMORGAN CHASE BANK DALE & LEES -A /C REPAIR 733.41 JPMORGAN CHASE BANK OREILLY- OIUFUELTREATMNT 107.44 JPMORGAN CHASE BANK OREILLY- CLEANING SUPPLIES 21.48 Page 2 Claims List 9/20/2016 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER COLLECTION! VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 140.35 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 254.15 JPMORGAN CHASE BANK LOWES- MANHOLE REPAIR 16.40 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 47.20 JPMORGAN CHASE BANK LODGING EXPENSE 169.10 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 427.73 CITY GARAGE VEH PARTS PURCH -AUG, 20 102.56 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2016 230.74 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 194.36 CITY GARAGE LABOR OVERHEAD CHGS - SEP 1,250.25 VERIZON WIRELESS WIRELESS CONNECTION 80.02 AEP /PSO ELECTRIC USE 4,644.31 JPMORGAN CHASE BANK LOWES- CONCRETE 172.20 UNIFIRST HOLDINGS LP UNIFORM CLEANING 74.22 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 182.75 JPMORGAN CHASE BANK JUPS STORE - SHIPPING FEE 254.86 TOTAL WASTEWATER COLLECTIONS 10,145.86 REFUSE COLLECTIONS COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,916.04 JPMORGAN CHASE BANK TRAVEL EXPENSE 26.16 JPMORGAN CHASE BANK BUMP2BUMP -OIL DRY 396.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 31.79 JPMORGAN CHASE BANK LODGING EXPENSE 1,262.26 JPMORGAN CHASE BANK TRAVEL EXPENSE 3.49 JPMORGAN CHASE BANK GELLCOSAFETY BOOTS 98.99 CITY GARAGE LABOR OVERHEAD CHGS - SEP 4,179.08 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 51.49 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 1,671.68 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2016 2,590.14 CITY GARAGE VEH PARTS PURCH -AUG, 20 2,817.12 JPMORGAN CHASE BANK TRAVEL EXPENSE 8.50 JPMORGAN CHASE BANK TRAVELEXPENSE 3.20 JPMORGAN CHASE BANK TRAVEL EXPENSE 3.75 JPMORGAN CHASE BANK TRAVEL EXPENSE 12.00 JPMORGAN CHASE BANK BUMP2BUMP -HOSE CLAMPS 17.60 JPMORGAN CHASE BANK TRAVEL EXPENSE 3.50 JPMORGAN CHASE BANK TRAVEL EXPENSE 12.50 JPMORGAN CHASE BANK FASTENAL -CABLE TIES 5.09 JPMORGAN CHASE BANK FASTENAL- NUTS /BOLTS 9.79 JPMORGAN CHASE BANK LOWES- MAILBOXES 40.64 JPMORGAN CHASE BANK CUMMINS - SERVICE 496.15 JPMORGAN CHASE BANK CUMMINS - SERVICE /REPAIR 799.16 JPMORGAN CHASE BANK CUMMINS - FILTER 91.04 UNIFIRST HOLDINGS LP JUNIFORM CLEANING 33.50 Page 3 Claims List 9/20/2016 Budget Unit Title Vendor Name Payable Description Payment Amount REFUSE COLLECTIONS... JPMORGAN CHASE BANK KIM'S INT'L -HOSE FOR 07 -1 214.25 JPMORGAN CHASE BANK AMER PUB WRKS -BOOK 11.86 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.50 TOTAL REFUSE COLLECTIONS 20,840.27 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM CLEANING 6.72 ZOLL MEDICAL CORP DEFIBRILLATOR 1,403.67 UNIFIRST HOLDINGS LP UNIFORM CLEANING 6.72 AT &T LONG DISTANCE PHONE BILL 0.25 CITY GARAGE LABOR OVERHEAD CHGS - SEP 351.50 AEPIPSO ELECTRIC USE 121.59 OSI ENVIRONMENTAL INC OIUANTIFREEZE RECYCLE 125.00 TOTAL RECYCLE CENTER 2,015.45 OPWA DEBT SERVICE IBANC FIRST ORF -09- 0007- CW /09C 25.00 TOTAL OPWA DEBT SERVICE 25.00 440,790.5 FUND GRAND TOTAL OPWA GRAND TOTAL $440,790.50 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09103116 Department Payroll Expenses Total Expenses OPWA Administration 10,629.96 15,790.66 Utility Billing 5,692.80 10,802.90 Water 14,842.89 24,959.35 Wastewater 11,201.98 19,574.03 Wastewater Collection 8,394.39 13,772.01 Refuse 12,343.45 19,653.16 Recycle Center 998.40 1,581.44 FUND TOTAL 64,103.87 106,133.55 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2016 -2017 Budgetary Basis Statement of Revenues & Expenses As of August 31, 2016 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL - Beginning Balance WORKING CAPITAL- Ending Balance $ 136,681 $ 357,418 $ (36,562) 1,032,986 1,032,986 $ 724,514 $ 996,424 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 722,991 $ 1,255,505 $ 5,759,000 21.80% 341,490 684,364 4,214,500 16.24% 166,009 330,977 1,969,325 16.81% 22,483 43,597 262,925 16.58% 1,252,973 2,314,443 12,205,750 18.96% $ (53,390) $ (97,843) $ (830,833) 11.78% (35,292) (67,327) (459,946) 14.64% (481,008) (823,752) (4,197,013) 19.63% (140,252) (259,866) (2,213,202) 11.74% (91,657) (151,657) (1,730,406) 8.76% (316,872) (560,339) (3,268,222) 17.15% (1,118,472) (1,960,784) (12,699,622) 15.44% 134,500 353,659 (493,872) $ 577 $ 1,123 $ 20,000 5.62% 1,604 2,635 12,275 21.47% - - 424,047 0.00% - - - 0.00% 2,181 3,758 456,322 $ - $ 596,774 $ 625,988 (596,774) (625,000) 988 $ 136,681 $ 357,418 $ (36,562) 1,032,986 1,032,986 $ 724,514 $ 996,424