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2016.09.20_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE RECEt V OWASSO CITY COUNCIL �® S Council Chambers, Old Central Building Ciiy Clerks ��ce 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, September 20, 2016 - 6:30 pm 1. Call to Order Mayor Lyndell Dunn 2. Invocation Pastor Ted Johnson of Bible Church of Owasso 3. Flag Salute 4. Roll Call 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes. • September 6, 2016, Regular Meeting • September 13, 2016, Regular Meeting B. Approve claims C. Accept a donation from the Larkin Bailey Foundation for land located in the NE /4 of Section 25, T -21 N, and R -13 -E, of the Indian Base & Meridian (I.B. &M.), Tulsa County, State of Oklahoma D. Authorize payment of a court- ordered Workers' Compensation Settlement to Ricky Parris in the amount of $32,300 6. Consideration and appropriate action relating to items removed from the Consent Agenda Consideration and appropriate action relating to Resolution 2016 -17, supporting the Tulsa Regional Chamber 2017 OneVoice Legislative Agenda John Feary Staff recommends approval of Resolution 2016 -17. 8. Consideration and appropriate action relating to Resolution 2016 -15, a resolution of the City of Owasso, Oklahoma, declaring the intent to consider approval of a project plan and creation of a Tax Increment district under the Local Development Act; directing preparation of a project plan; appointing a Review Committee; directing the Review Committee to make findings as to eligibility and financial impact, if any, on taxing jurisdictions and business activities within the district; and directing the Review Committee to make a recommendation with respect to the proposed project Bronce Stephenson Staff recommends approval of Resolution 2016 -15. Owasso City Council September 20, 2016 Page 2 Consideration and appropriate action relating to a Specific Use Permit SUP16 -03 for Jim Glover Coffee Creek Dealership located at 10500 block of HWY 169 east service road Bronce Stephenson Staff recommends approval of Specific Use Permit 16 -03 with the following conditions: • Signage shall be limited to a height of 20 feet and only monument sign type, No additional signage other than signage on the building shall be allowed (does not include directional signage). • No digital signage shall be used on the property. • No banners, flags, balloons, inflatables, temporary signs, streamers or other advertising methods shall be allowed to be used on the site or attached to any vehicles. Any short -term (3 days or less) tents or tent sales shall be subject to approval by the Community Development Department. • No vehicles shall be allowed to be displayed outside of the site within the public right -of -way. • Any vehicle display ramps shall be built as berms and lined with rock and /or landscaping. No metal display racks shall be allowed. • No exterior loudspeakers shall be allowed on the back side of the development. • A minimum 6' opaque screening fence shall be required along the backside of the project. • All non - essential lighting shall be turned off from the hours of 9:00 pm to 6:00 am. • Additional landscaping shall be provided on the site, subject to staff approval. A portion of the landscaping may be "banked" for use off -site in public areas. • All standards of the US -169 Overlay shall be met. • All site lighting shall be LED. • White vinyl fencing (per Owasso standard) shall be installed along US -169 frontage for length of property. • The proposed flag and associated lighting will be required to gain FAA approval. • Additional on -site landscaping shall be provided and shall obtain staff approval. • All vehicle loading and unloading shall take place on the site, not along the service road. 10. Consideration and appropriate action relating to the final plat for Somerset located on the north side of E 96 St N, approximately 1/1 mile west of N 145 E Ave Bronce Stephenson Staff recommends approval of the Final Plat for Somerset. 11. Consideration and appropriate action relating to the FY 2017 Street Rehabilitation Program Roger Stevens Staff recommends approval of the FY 2017 Street Rehabilitation Program priority sites. 12. Consideration and appropriate action relating to right -of -way acquisition for the Garnett Rd Improvements Project (E 96th St N to E 106th St N) Roger Stevens Staff recommends approval to purchase right -of -way, easement and compensation for damages in the amount of $58,512.25 to Doris J. Barnes, and authorization for payment. Owasso City Council September 20, 2016 Page 3 13. Consideration and appropriate action relating to Resolution 2016 -16, amending the priority determination of Capital Improvement Projects eligible for funding from the Capital Improvements Fund to include Fire Station No. 4 with Administration and Training Center Teresa Willson Staff recommends approval of Resolution 2016 -16. 14. Report from City Manager 15. Report from City Attorney 16. Report from City Councilors 17. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 9/3/16 • Health Care Self- Insurance Claims - dated as of 9/15/16 • Monthly Budget Status Report - August 2016 18. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 19. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, September 16, 2016. lrl �ZL 6-4 16Z Sherry Bish , City Clerk OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, September 6, 2016 The Owasso City Council met in regular session on Tuesday, September 6, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, September 2, 2016. 1. Cali to Order Mayor Lyndell Dunn called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Doug Johnson of Beacon Hill Baptist Church. 3. Flag Salute Councilor Moberly led the flag salute. 4. Roll Call Present Absent Mayor - Lyndell Dunn None Vice-Mayor- Chris Kelley Councilor - Doug Bonebrake Councilor - Bill Bush Councilor- Jeri Moberly A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Presentation of the Character Trait of Orderliness Ray Adcock, Character Council Member, presented the Character Trait of Orderliness for the month of September. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • August 16, 2016, Regular Meeting B. Approve claims C. Accept public infrastructure improvements: 13407 E 106 St N (Rejoice Schools - Phase II) Mr. Bush moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $589,061.11. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso City Council September 6, 2016 Page 2 PUBLIC HEARING 8. The City Council will conduct a public hearing for the purpose of receiving citizen input relating to Capital Improvement Plan project list Teresa Willson and Chris Garrett presented the item. At 6:46 pm, Mayor Dunn opened the Public Hearing for comment. There were no comments or questions from the audience. At 6:47 pm, the Mayor closed the public hearing. 9. Consideration and appropriate action relating to an agreement for relocation of utilities for the E 76 N and Main St Intersection Improvement Project John Feary presented the item recommending approval of a Work Payment Agreement with Public Service Company of Oklahoma not to exceed $200,438.44 for the relocation of electricity infrastructure for the E 76 St N and Main St Intersection Improvement Project. There were no comments from the audience by Mr. Bonebrake to approve the agreement, YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 After discussion, Mr. Bush moved, seconded as recommended. 10. Consideration and appropriate action relating to the award of bids for FY 2015 -2016 Street Rehabilitation Program Dwayne Henderson presented the item recommending the award of bids and authorization for the Mayor to execute the following contracts: Contract 1 - Concrete Paving to Keystone Construction of Tulsa, Oklahoma to include the base bid only for the amount of $229,290.00, and Contract 2 - Asphalt Paving to Lowry Construction of Tulsa, Oklahoma, to include the base bid and additive alternate, in the amount of $1,474,882.68. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to award each bid, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to an agreement for engineering services for miscellaneous stormwater review and erosion control Dwayne Henderson presented the item recommending approval of the Agreement for Engineering Services for Miscellaneous Stormwater and Erosion Control Engineering Projects with Meshek and Associates, Incorporated of Tulsa, Oklahoma in an amount not to exceed $70,000 and authorization for the Mayor to execute the agreement. There were no comments from the audience. After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve the agreement, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to the sole source purchase of ambulance mechanical cot loading systems Chris Garrett presented the item recommending approval of the purchase and payment for five (5) mechanical cot loading systems from Stryker Medical of Portage, Michigan, in the amount of $120,107.99. Owasso City Council September 6, 2016 Page 3 There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bush to approve the purchase and payment, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating Resolution 2016 -14, amending rates for stormwater system service charges within the city limits of the City of Owasso, Oklahoma, and establishing effective dates Sherry Bishop presented the item recommending approval of Resolution 2016 -14. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to approve Resolution 2016 -14, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 14. Report from City Manager Roger Stevens presented the Monthly Public Works Project Status Report, Mr. Lehr acknowledged recent city events; provided a status update on the restoration of the water damage to the golf course clubhouse; and acknowledged the participation of the City of Owasso at the Tulsa Chamber OneVoice Legislative Summit. 15. Report from City Attorney None 16. Report from City Councilors Mr. Bonebrake acknowledged the city's effort to manage increased traffic in the areas around the schools. 17. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 8/20/16 • Health Care Self- Insurance Claims - dated as of 9/l/16 18. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 19. Adjournment Ms. Moberly moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 7:54 pm. Lyndell Dunn, Mayor Juliann M. Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, September 13, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, September 13, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, September 9, 2016. 1. Call to Order Mayor /Chair Lyndeil Dunn called the meeting to order at 6:16 pm. Present Mayor /Chair - Lyndell Dunn Vice- Mayor /Vice- Chair -Chris Kelley Councilor /Trustee - Doug Bonebrake A quorum was declared present. Absent Councilor /Trustee -Jeri Moberly Councilor /Trustee - Bill Bush 2. Discussion relating to Tax Increment Financing (TIF) Districts Bronce Stephenson, Chelsea Levo, and Leslie Batchelor, Center for Economic Development Law, presented the item and discussion was held. It was further explained that a Resolution related to the development of a project plan and creation of a TIF review committee would be placed on the September 20, 2016 Council agenda for consideration and action. 3. Discussion relating to Community Development items A. Specific Use Permit- Jim Glover Auto Family Coffee Creek Dealership (10500 block of HWY 169 east service road) B. Final Plat - Somerset (north side of E 96 St N, approximately '/z mile west of N 145 E Ave) Bronce Stephenson presented Items 3A and 3B and discussion was held. It was further explained that Items 3A and 3B would be placed on the September 20, 2016 Council agenda for consideration and action. 4. Discussion relating to financing capital improvement projects Linda Jones presented the item and discussion was held. 5. Discussion relating to Fire Station No. 4 and a project design services contract Chris Garrett presented the item and discussion was held. It was further explained that an item would be placed on the September 20, 2016 Council agenda for consideration and action. 6. Discussion relating to Public Works items A. Street Rehabilitation Program - FY 17 Project Priority List B. 76 & Main Intersection Improvement Project - Design Presentation Roger Stevens presented Items 6A and 6B and discussion was held. It was further explained that Item 6A would be placed on the September 20, 2016 Council agenda for consideration and action. Owasso City Council, OPWA & OPGA September 13, 2016 Page 2 Discussion relating to a proposed resolution supporting the Tulsa Regional Chamber OneVoice Legislative Agenda John Feary presented the item and discussion was held. It was further explained that an item would be placed on the September 20, 2016 Council agenda for consideration and action. 8. Discussion relating to City Manager items • Monthly sales tax report • City Manager report Linda Jones provided the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr advised that staff is reviewing the current Alarm Ordinance for efficiencies; FY 16 budget carry-over requests would be submitted for consideration and action in October; a consent agenda item will be placed on the September 20, 2016 Council agenda to accept a land donation from the Larkin Bailey Foundation; the State of the City presentation will take place on Friday, September 16; and acknowledged the city's annual block party event held on Saturday, September 10. 9. City Council /Trustee comments and inquiries None 10. Adjournment The meeting adjourned at 10:00 pm. Lyndell Dunn, Chair Juliann M. Stevens, Minute Clerk Claims List 9/20/2016 Budget Unit Title Vendor Name Payable Description jPayment Amount GENERAL AEP /PSO ISTREET LIGHTS 7.05 TOTAL GENERAL 7.05 MUNICIPAL COURT OKLAHOMA MUNICIPAL COURT CLERKS ORIENTATION WORKSHOP 80.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 8.62 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 17.98 TOTAL MUNICIPAL COURT 106.60 MANAGERIAL JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 1.56 JPMORGAN CHASE BANK DISC RUBBER STMPS- STAMPS 25.15 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 5.84 JPMORGAN CHASE BANK MEETING EXPENSE 16.10 JPMORGAN CHASE BANK HOBBY LOBBY -CH DECOR 133.87 JPMORGAN CHASE BANK HOBBY LOBBY - FRAMES 104.86 JPMORGAN CHASE BANK HOBBY LOBBY -DECOR 6.52 JPMORGAN CHASE BANK MEETING EXPENSE 15.00 JPMORGAN CHASE BANK CMAO- MEMBERSHIP /BISHOP 540.00 JPMORGAN CHASE BANK WORKSESSION EXPENSE 149.97 JPMORGAN CHASE BANK OWASSO CHAMBER -ST OF CITY 40.00 JPMORGAN CHASE BANK OWASSO CHAMBER -ST OF CITY 20.00 JPMORGAN CHASE BANK MEETING EXPENSE 36.00 JPMORGAN CHASE BANK CTR EXEC - OMCTFOA CONFEREN 199.00 JPMORGAN CHASE BANK MEETING EXPENSE 70.99 JPMORGAN CHASE BANK MEETING EXPENSE 26.87 JPMORGAN CHASE BANK MEETING EXPENSE 25.78 JPMORGAN CHASE BANK LODGING EXPENSE 228.34 JPMORGAN CHASE BANK INT'L INSTITUTE -IIMCA DUE 195.00 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 73.10 JPMORGAN CHASE BANK OKLA MUN -ATTY WORKSHOP 65.00 CITY GARAGE LABOR OVERHEAD CHGS - SEP 102.83 FLEETCOR TECHNOLOGIES IFUELMAN EXP -AUG, 2016 20.51 TOTAL MANAGERIAL 2,102.29 FINANCE CITY GARAGE LABOR OVERHEAD CHGS - SEP 84.00 FLEETCOR TECHNOLOGIES FUELMAN EXP - AUG, 2016 19.46 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 109.56 RSM US LLP FY16 AUDITING SERVICES 4,500.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 18.60 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 86.78 TOTAL FINANCE 4,818.40 HUMAN RESOURCES JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 3.85 JPMORGAN CHASE BANK CHARACTER FIRST - WORKBOOKS 80.40 Page 1 Claims List 9/20/2016 Budget Unit Title Vendor Name Payable Description Payment Amount HUMAN RESOURCES... JPMORGAN CHASE BANK CHARACTER FIRST - BULLETINS 648.00 AMERICANCHECKED, INC ATTN: BILLING PRE -EMP BACKGROUND CHECKS 441.55 BAILEY EVENT CENTER, INC. CHARACTER TRAINING 425.00 UNDERWRAPS CITY HALL DECOR 75.00 RICH & CARTMILL, INC PUB POSITION BOND RENEWAL 1,487.50 TOTAL HUMAN RESOURCES 3,161.30 GENERAL GOVERNMENT UNDERWRAPS CITY HALL DECOR 75.00 MCAFEE & TAFT LEGAL - PERSONNEL 3,053.51 MCAFEE & TAFT LEGAL - PERSONNEL 120.00 LYNNE M GOMEZ ARBITRATION 3,198.58 DAVID L. WEATHERFORD LEGAL - GENERAL MATTERS 396.00 JPMORGAN CHASE BANK EASYCANVAS -CH PRINTS 915.10 AT &T LONG DISTANCE PHONE BILL 29.40 MAILROOM FINANCE INC POSTAGE 1,000.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 119.96 JPMORGAN CHASE BANK HOBBY LOBBY - FRAMES 219.71 CINTAS CORPORATION CARPET CLEANING 71.22 AMERICANCHECKED, INC ATTN: BILLING BACKGROUND SCREENING 127.90 OFFICE OF TULSA COUNTY ASSESSOR VISUAL INSPECTION 472.13 MCAFEE & TAFT LEGAL - PERSONNEL 10,163.82 MCAFEE & TAFT LEGAL - PERSONNEL 8,694.52 JPMORGAN CHASE BANK NEXTIVA -FAX SERVICE 59.40 JPMORGAN CHASE BANK AMER WASTE - REFUSE 81.32 AEP IPSO ELECTRIC USE 4,976.92 ONEOK, INC OKLAHOMA NATURAL GAS INATURAL GAS USAGE 148.49 TOTAL GENERAL GOVERNMENT 33,922.98 COMMUNITY DEVELOPMENT VERIZON WIRELESS WIRELESS CONNECTION 155.59 CITY GARAGE LABOR OVERHEAD CHGS - SEP 415.58 JPMORGAN CHASE BANK AMA - CONFERENCE REFUND -50.00 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2016 313.19 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 72.61 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 7.38 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 6.30 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 7.44 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 14.79 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 17.07 HAROLD RANDALL PINNEY CODE ENFORCEMENT MOWING 200.00 HAROLD RANDALL PINNEY CODE ENFORCEMENT MOWING 200.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 150.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 400.00 JPMORGAN CHASE BANK APA-CONFERENCE 175.00 Page 2 Claims List 9/20/2016 Budget Unit Title I Vendor Name Payable Description jPayment Amount TOTAL COMMUNITY DEVELOPMENT 2,084.95 ENGINEERING UNIFIRST HOLDINGS LP UNIFORM CLEANING 15.01 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2016 74.09 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 56.57 CITY GARAGE LABOR OVERHEAD CHGS - SEP 280.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 15.01 VERIZON WIRELESS WIRELESS CONNECTION 29.65 TOTAL ENGINEERING 470.33 INFORMATION TECHNOLOGY VERIZON WIRELESS WIRELESS CONNECTION 149.68 JPMORGAN CHASE BANK OFFICE DEPOT - BATTERY B /UP 365.45 JPMORGAN CHASE BANK COX -CITY INTERNET 1,350.00 CITY GARAGE LABOR OVERHEAD CHGS - SEP 74.16 JPMORGAN CHASE BANK NOBEL -GIS HOSTINGIMAINT 18,800.00 JPMORGAN CHASE BANK AMAZON - NETWORK RADIO 137.76 JPMORGAN CHASE BANK OFFICE DEPOT -THUMB DRIVES 32.97 JPMORGAN CHASE BANK CARD QUEST -PROX CARDS 228.50 JPMORGAN CHASE BANK COX -CITY INTERNET 1,350.00 JPMORGAN CHASE BANK HOSTEK- HOSTING BUY OWASSO 59.99 JPMORGAN CHASE BANK SOLARWINDS- SOFTWARE RENEW 3,927.00 TOTAL INFORMATION TECHNOLOGY 26,475.51 SUPPORT SERVICES JPMORGAN CHASE BANK INTERSTATE - BATTERIES 24.40 JPMORGAN CHASE BANK LOT 1- PARKING EXPENSE 7.00 JPMORGAN CHASE BANK LOWES- PLYWOOD 22.30 JPMORGAN CHASE BANK LOWES -TRASH CANS 105.86 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 1.56 JPMORGAN CHASE BANK LOWES- ELEVATOR POLISH 10.36 JPMORGAN CHASE BANK FASTSIGNS -KICK PLATE 8.00 JPMORGAN CHASE BANK SCHINDLER -MAINT FEE 825.00 JPMORGAN CHASE BANK LOCKE- ELECTRICAL PARTS 51.07 JPMORGAN CHASE BANK FACILITYDUDE -MAINT CONTCT 2,265.64 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 13.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 13.27 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2016 53.27 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 44.24 CITY GARAGE LABOR OVERHEAD CHGS - SEP 881.50 VERIZON WIRELESS IWIRELESS CONNECTION 29.65 TOTAL SUPPORT SERVICES 4,356.39 CEMETERY AEP IPSO ELECTRIC USE 27.93 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 Page 3 Claims List Budget Unit Title Vendor Name Payable Description Payment Amount CEMETERY.. FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2016 38.41 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 33.98 TOTAL CEMETERY 115.14 POLICE COMMUNICATIONS JPMORGAN CHASE BANK SAMSCLUB- PRISONER BOARD 85.82 JPMORGAN CHASE BANK US JAIL SUPPLY -PRIS BOARD 175.95 JPMORGAN CHASE BANK WALMART- PRISONER BOARD 138.00 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 83.25 JPMORGAN CHASE BANK IN COMPUTER - LICENSES 144.00 JPMORGAN CHASE BANK FARA - DUES /FEES 175.00 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 86.25 JPMORGAN CHASE BANK ERGOHUMAN -CHAIR REPAIR 40.00 RICH & CARTMILL NOTARY BOND -HUNT 30.00 AEP IPSO JELECTRIC USE 347.94 TOTAL POLICE COMMUNICATIONS 1,306.21 ANIMAL CONTROL AEP IPSO ELECTRIC USE 239.68 JPMORGAN CHASE BANK MTM -AC UNIFORM ITEMS 50.00 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK JINFENGSHUN- VEHICLE MAINT 28.99 JPMORGAN CHASE BANK TROPHY DEPOT - SUPPLIES 103.05 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 147.64 JPMORGAN CHASE BANK PARTSTREE- VEHICLE MAINT 117.82 JPMORGAN CHASE BANK LOWES -AC SUPPLIES 70.92 JPMORGAN CHASE BANK AUTOZONE -AC SUPPLIES 6.52 ANNE K. KARN STERLIZATION SERVICES 475.00 CITY GARAGE LABOR OVERHEAD CHGS - SEP 279.75 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2016 132.78 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 23.33 JPMORGAN CHASE BANK DELL -SALES TAX REFUND -26.48 JPMORGAN CHASE BANK SOUTHERN AG -AC SUPPLIES 3.57 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 74.10 JPMORGAN CHASE BANK MIDWEST VET - SUPPLIES 104.94 JPMORGAN CHASE BANK LA POLICE GEAR -UNIF ITEMS 83.14 JPMORGAN CHASE BANK MAIL THIS - SUPPLIES 9.81 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 95.55 JPMORGAN CHASE BANK SIMPLYFILTER- VEHICLE MAIN 31.66 JPMORGAN CHASE BANK MEDVET- SUPPLIES 8.50 JPMORGAN CHASE BANK SEW IT- TAILORING SERVICE 55.00 JPMORGAN CHASE BANK SPAY - SUPPLIES 35.00 AT &T LONG DISTANCE PHONE BILL 0.70 JPMORGAN CHASE BANK ISCHNEIDER ELEC- SUPPLIES 64.86 Page 4 Claims List 01111T`"11111 Budget Unit Title Vendor Name Payable Description IPayment Amount TOTAL ANIMAL CONTROL 2,295.85 EMERGENCY PREPAREDNES VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC 31.54 VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC 27.01 VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC 31.54 VERIZON WIRELESS WIRELESS CONNECTION 29.65 AEP /PSO ELECTRIC USE 126.45 TOTAL EMERGENCY PREPAREDNESS 246.19 STORMWATER VERIZON WIRELESS WIRELESS CONNECTION 69.66 JPMORGAN CHASE BANK LOWES- SUPPLIES 289.35 CITY GARAGE LABOR OVERHEAD CHGS - SEP 2,109.25 UNIFIRST HOLDINGS LP UNIFORM CLEANING 22.50 CITY GARAGE VEH PARTS PURCH -AUG, 20 1,217.63 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE MAINTEN 216.25 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE MAINTEN 410.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 306.71 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2016 849.12 JPMORGAN CHASE BANK FASTENAL - NUTS /BOLTS 33.23 JPMORGAN CHASE BANK OREILLY - OIL /FILTERS 116.54 JPMORGAN CHASE BANK OREILLY -SEAT COVERS /MATS 237.99 JPMORGAN CHASE BANK OREILLY- CLEANING SUPPLIES 126.75 UNIFIRST HOLDINGS LP UNIFORM CLEANING 22.50 JPMORGAN CHASE BANK QUALITY TIRE -TIRE REPAIR 12.00 JPMORGAN CHASE BANK LOWES -GATE CONTROLLER 33.98 JPMORGAN CHASE BANK LOWES -TRASH GRABBERS 71.92 JPMORGAN CHASE BANK P & K EQUIP- TRIMMERS 731.92 JPMORGAN CHASE BANK P & K EQUIP- TRIMMER HEAD 29.79 JPMORGAN CHASE BANK MAXWELL -SW REPAIRS 129.25 JPMORGAN CHASE BANK LOWES-PLIER SET 19.99 JPMORGAN CHASE BANK IF & K EQUIP -MAINT SUPPLIE 210.59 TOTAL STORMWATER 7,266.92 PARKS JPMORGAN CHASE BANK ARCMATE -WASTE GRABBERS 166.22 JPMORGAN CHASE BANK P & K EQUIP -PARTS 11.95 JPMORGAN CHASE BANK P & K EQUIP- SUPPLIES 10.95 JPMORGAN CHASE BANK P & K EQUIP -MOWER PARTS 22.39 JPMORGAN CHASE BANK P & K EQUIP - WEEDEATER PRT 10.56 JPMORGAN CHASE BANK LOWES- REPAIR SUPPLIES 58.32 JPMORGAN CHASE BANK WILDFLOWER -DOG WASTE BAGS 160.90 JPMORGAN CHASE BANK LOCKE- PLUMBING PARTS 71.17 JPMORGAN CHASE BANK CORNERSTONE -TRASH CANS 850.21 JPMORGAN CHASE BANK CORNERSTONE -SMOKE ALARMS 42.77 Page 5 Claims List 9/20/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount PARKS... JPMORGAN CHASE BANK CORNERSTONE- REPAIR PARTS 22.85 JPMORGAN CHASE BANK CORNERSTONE - WEEDEATER 232.01 JPMORGAN CHASE BANK CORNERSTONE - WEEDEATER 360.00 JPMORGAN CHASE BANK CORNERSTONE - REPAIR PARTS 2.79 OLEN MASINGALE AUGUST MOWING 2,580.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 24.48 UNIFIRST HOLDINGS LP UNIFORM CLEANING 54.39 DALE & LEES SERVICE, INC PRESSURE REDUCING VALVE 2,116.63 TUCKER CHEMICAL, INC. PARKS TRASH LINERS 194.85 JPMORGAN CHASE BANK TUCKER - JANITORIAL SUPPLIE 457.50 JPMORGAN CHASE BANK WILDFLOWER -DOG WASTE BAGS 578.70 JPMORGAN CHASE BANK LOWES -GAS CANS 16.98 JPMORGAN CHASE BANK P & K EQUIP- SUPPLIES 76.85 AT &T LONG DISTANCE PHONE BILL 1.02 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2016 693.49 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 40.89 CITY GARAGE VEH PARTS PURCH -AUG, 20 15.64 CITY GARAGE LABOR OVERHEAD CHGS - SEP 1,052.25 BENCHMARK ENTERPRISES, LLC REPLACEMENT PARTS 8,500.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 37.84 JPMORGAN CHASE BANK ATWOOD- REPAIR SUPPLIES 31.67 JPMORGAN CHASE BANK ATWOOD- REPAIR SUPPLIES 5.29 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 7.48 JPMORGAN CHASE BANK LOWES- REPAIR SUPPLIES 8.90 VERIZON WIRELESS WIRELESS CONNECTION 29.65 AEP /PSO JELECTRIC USE 1,159.29 TOTAL PARKS 19,706.88 CULTURE AND RECREATION JPMORGAN CHASE BANK DELL- REC /CUL TONER 85.49 JPMORGAN CHASE BANK DELL - PRINTER 243.99 TOTAL CULTURE AND RECREATION 329.48 COMMUNITY CENTER JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 11.78 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 81.58 AT &T LONG DISTANCE PHONE BILL 4.12 JPMORGAN CHASE BANK TUCKER JANITORIAL- TOWELS 60.95 JPMORGAN CHASE BANK WESTLAKE- SUPPLIES 105.36 JPMORGAN CHASE BANK HOBBY LOBBY -TABLE DECOR 18.52 JPMORGAN CHASE BANK OFFICE DEPOT -BOOK ENDS 8.79 JPMORGAN CHASE BANK TARGET - OFFICE SUPPLIES 31.98 JPMORGAN CHASE BANK TARGET - OFFICE SUPPLIES 86.45 JPMORGAN CHASE BANK MYSENIORCENTER -CK IN SYST 125.00 JPMORGAN CHASE BANK WALMART- CLEANERS 14.76 AEP IPSO JELECTRIC USE 1,683.98 Page 6 Claims List 9/20/2016 Budget Unit Title Vendor Name Payable Description Payment Amount COMMUNITY CENTER... ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 113.49 JPMORGAN CHASE BANK OFFICE DEPOT - REFUND -8.79 AIRCO SERVICE AIC REPAIR 190.00 TOTAL COMMUNITY CENTER 2,527.97 HISTORICAL MUSEUM AEP IPSO ELECTRIC USE 199.22 IONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 36.46 TOTAL HISTORICAL MUSEUM 235.68 ECONOMIC DEV VERIZON WIRELESS WIRELESS CONNECTION 29.65 CITY GARAGE LABOR OVERHEAD CHGS - SEP 69.25 JPMORGAN CHASE BANK SAV ON- BUSINESS CARDS 35.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 171.06 TOTAL ECONOMIC DEV 304.96 111,841.0 FUND GRAND TOTAL AMBULANCE SERVICE MATTHEW HARTING AMBULANCE REFUND 81.50 BEVERLYSTEPHENSON AMBULANCE REFUND 1.25 BEVERLY STEPHENSON AMBULANCE REFUND 50.00 WILLIAM & EDNA JONES LIVING TRUST AMBULANCE REFUND 2,111.02 NANCY WALLER AMBULANCE REFUND 80.39 SEE XIONG YANG AMBULANCE REFUND 20.00 VIRGINIA GLYNN AMBULANCE REFUND 238.00 TERRI CORRELL AMBULANCE REFUND 83.68 NORMA MCDANIEL YOUNG AMBULANCE REFUND 200.00 DORIS BARNES AMBULANCE REFUND 1,112,00 JOHN RAMSEY JAMBULANCE REFUND 83.83 TOTAL AMBULANCE SERVICE 4,061.67 AMBULANCE JPMORGAN CHASE BANK SUMMIT TRUCK- MEDIC REPAIR 1,135.95 JPMORGAN CHASE BANK SO ANESTHESIA - MEDICATIONS 290.47 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES 159.32 JPMORGAN CHASE BANK KEN KOOL -HVAC REPAIR MED4 595.49 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES 334.08 JPMORGAN CHASE BANK QUADMED- SUPPLIES 2,222.00 JPMORGAN CHASE BANK ZOLL- SUPPLIES 58.70 JPMORGAN CHASE BANK ZOLL- SUPPLIES 1,266.70 JPMORGAN CHASE BANK MERCURY - MEDICAL SUPPLIES 204.03 JPMORGAN CHASE BANK FULLERTON- CYLINDER LEASE 560.00 JPMORGAN CHASE BANK FULLERTON- OXYGEN 69.00 CITY GARAGE IVEH PARTS PURCH -AUG, 20 73.32 Page 7 Claims List 9/20/2016 Budget Unit Title Vendor Name Payable Description Payment Amount AMBULANCE... VERIZON WIRELESS WIRELESS CONNECTION 238.63 JPMORGAN CHASE BANK GR COUNTRY -MED WASTE 260.00 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 45.61 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 146.24 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 212.03 CITY GARAGE LABOR OVERHEAD CHGS - SEP 766.58 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2016 1,872.04 TOTAL AMBULANCE 10,510.19 14,571.8 FUND GRAND TOTAL E911 COMMUNICATIONS AT &T E911 MAPPING FEES - SEPT 355.35 INCOG -E911 E911 ADMIN SVC FEES 8,146.75 MOTOROLA SOLUTIONS, INC IR SITE MAINT @ TOWER 2,082.91 MOTOROLA SOLUTIONS, INC IR SITE MAINT @ TOWER 2,082.91 MOTOROLA SOLUTIONS, INC IR SITE MAINT @TOWER 2,082.91 TOTAL E911 COMMUNICATIONS 14,750.83 14,750.8 FUND GRAND TOTAL HOTEL TAX - ECON DEV AEP IPSO ELECTRIC USE 55.92 JPMORGAN CHASE BANK PROSERV -EVENT TENTS 469.46 JPMORGAN CHASE BANK PROSERV -EVENT TENTS 243.00 TOTAL HOTEL TAX - ECON DEV 768.38 STRONG NEIGHBORHOODS JPMORGAN CHASE BANK SAV ON -OSNI BANNER 45.00 JPMORGAN CHASE BANK WALMART -BLK PARTY SUPPLIE 28.15 JPMORGAN CHASE BANK ADVANCE AUTO - CLEANING MIT 5.51 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 7.98 JPMORGAN CHASE BANK SAV ON- POSTCARD SHEETS 275.00 CITY GARAGE VEH PARTS PURCH -AUG, 20 118.70 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2016 37.22 CITY GARAGE LABOR OVERHEAD CHGS - SEP 75.83 TOTAL STRONG NEIGHBORHOODS 593.39 1,361.7 FUND GRAND TOTAL STORMWATER - STORMWATE LOT MAINTENANCE OF OKLAHOMA, INC. MOWING 823.02 AEPIPSO ELECTRIC USE 529.72 74001 VERIZON WIRELESS WIRELESS CONNECTION TOTAL STORMWATER- STORMWATER 1, 392,75 Page 8 Claims List 9/20/2016 Budget Unit Title Vendor Name Payable Description IPayment Amount GOLF COURSE PONDS PROJ LOWRY CONSTRUCTION SERVICES IRETA1NING WALL REPAIR 41,649.65 TOTAL GOLF COURSE PONDS PROD 41,649.65 3 LAKES CHNL /ATOR HEIGHT KELLOGG ENGINEERING, INC JENGINEERING SERVICES 2,852.00 TOTAL 3 LAKES CHNL /ATOR HEIGHTS 2,852.00 45,894.4 FUND GRAND TOTAL AMBULANCE CAPITAL FD JJPMORGAN CHASE BANK ZOLL- MONITOR/DEFIBRILLATO 179,999.94 TOTAL AMBULANCE CAPITAL FD 179,999.94 179,999.9 FUND GRAND TOTAL SALES TAX FUND -FIRE BOWERS ELECTRIC INC ELECTRICAL WORK 1,090.00 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2016 2,201.93 CITY GARAGE VEH PARTS PURCH -AUG, 20 309.00 VERIZON WIRELESS WIRELESS CONNECTION 748.46 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 404.91 AEP /PSO ELECTRIC USE 4,199.99 JPMORGAN CHASE BANK MAIL THIS - SUPPLIES 4.33 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.48 CITY GARAGE LABOR OVERHEAD CHGS - SEP 1,725.91 JPMORGAN CHASE BANK CELLULAR DATA -IT EQUIP 1,733.45 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 104.78 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.83 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.83 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.83 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.89 JPMORGAN CHASE BANK PRINTWORK- PLANNING POSTER 273.20 JPMORGAN CHASE BANK PROMOZ- UNIFORM CLOTHING 55.05 JPMORGAN CHASE BANK KEN KOOL -HVAC REPAIR 269.74 JPMORGAN CHASE BANK BOOTPROS- PROTECTIVE CLOTH 146.30 JPMORGAN CHASE BANK AMAZON -SCBA MASK BAGSlPPE 209.88 JPMORGAN CHASE BANK FERRARA- MAINTENANCE 241.18 JPMORGAN CHASE BANK ATLAS -POWER SUPPLY 395.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 14.69 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 39.92 JPMORGAN CHASE BANK WALMART- SUPPLIES 8.48 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 3.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 31.14 JPMORGAN CHASE BANK P & K EQUIP -MAINT SUPPLE 27.99 JPMORGAN CHASE BANK INT'L CODE COUNCIL -BOOKS 529.36 JPMORGAN CHASE BANK ITRAVELEXPENSE 28.16 Page 9 Claims List 9/20/2016 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND- FIRE... JPMORGAN CHASE BANK EMTEC -PEST CONTROL 175.00 JPMORGAN CHASE BANK AMER AIRLINES- BAGGAGE FEE 25.00 JPMORGAN CHASE BANK AMER AIRLINES - BAGGAGE FEE 25.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 8.98 JPMORGAN CHASE BANK DRY CLEANING ST- CLEANING 38.50 JPMORGAN CHASE BANK OVERHEAD DOOR- REPAIR 752.00 JPMORGAN CHASE BANK TRAVELEXPENSE 49.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 21.90 JPMORGAN CHASE BANK IAFC -DUES 239.00 JPMORGAN CHASE BANK NAFECO- UNIFORM CLOTHING 384.80 JPMORGAN CHASE BANK LOWES- SUPPLIES 19.97 JPMORGAN CHASE BANK FIRE PROTECTION- MANUALS 486.50 JPMORGAN CHASE BANK LOCKE- SUPPLIES 39.11 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES 17.41 JPMORGAN CHASE BANK DALE & LEES -HVAC REPAIR 132.00 JPMORGAN CHASE BANK CORNERSTONE- SUPPLIES 24.99 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES 24.57 JPMORGAN CHASE BANK TRAVELEXPENSE 34.41 JPMORGAN CHASE BANK LODGING EXPENSE CREDIT - 225.48 JPMORGAN CHASE BANK TRAVELEXPENSE 300.48 JPMORGAN CHASE BANK WALMART - SUPPLIES 32.09 JPMORGAN CHASE BANK CONRAD FIRE - REPAIR KIT 165.11 JPMORGAN CHASE BANK TRAVELEXPENSE 9.52 JPMORGAN CHASE BANK LODGING EXPENSE 511.70 JPMORGAN CHASE BANK TRAVEL EXPENSE 11.38 JPMORGAN CHASE BANK LOWES -MAINT SUPPLIES 31.03 JPMORGAN CHASE BANK TRAVELEXPENSE 10.30 JPMORGAN CHASE BANK LOCKE - PARKING LOT LIGHTS 116.17 JPMORGAN CHASE BANK CONRAD FIRE- LOCK/GAUGE 472.20 AT &T LONG DISTANCE PHONE BILL 7.81 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 19.34 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 59.88 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 174.14 JPMORGAN CHASE BANK LODGING EXPENSE 404.21 JPMORGAN CHASE BANK LODGING EXPENSE 522.25 JPMORGAN CHASE BANK LODGING EXPENSE 112.74 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 158.80 JPMORGAN CHASE BANK ILODGING EXPENSE 112.74 TOTAL SALES TAX FUND -FIRE 20,354.26 20,354.2 FUND GRAND TOTAL SALES TAX FUND- POLICE JPMORGAN CHASE BANK PEAVEY - SUPPLIES 67.00 JPMORGAN CHASE BANK OREILLY- SUPPLIES 6.92 Page 10 Claims List 9/20/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount SALES TAX FUND - POLICE... JPMORGAN CHASE BANK TASER INT'L- HOLSTERS 354.85 JPMORGAN CHASE BANK TMDE LABS - SERVICE WORK 203.35 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 68.97 AT &T LONG DISTANCE PHONE BILL 29.40 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 202.19 JPMORGAN CHASE BANK SCHINDLER -MAINT FEE 932.34 CITY GARAGE LABOR OVERHEAD CHGS - SEP 11,537.00 FLEETCOR TECHNOLOGIES FUELMAN EXP -AUG, 2016 7,148.67 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 1,251.15 JPMORGAN CHASE BANK AMAZON - PATROL CAMERA 159.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 19.86 JPMORGAN CHASE BANK WALMART- SUPPLIES 36.75 JPMORGAN CHASE BANK AMAZON - UNIFORM ITEMS 17.99 JPMORGAN CHASE BANK UPS- SHIPPING COSTS 55.48 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM ITEMS 82.99 JPMORGAN CHASE BANK AMAZON - SUPPLIES 18.28 JPMORGAN CHASE BANK AMAZON - UNIFORM ITEMS 23.31 JPMORGAN CHASE BANK STALKER RADAR - REPAIR 419.00 JPMORGAN CHASE BANK RED BUD -AC FILTERS PD 22.26 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 1,462.05 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 4.51 JPMORGAN CHASE BANK USPS- MAILING COSTS 14.93 JPMORGAN CHASE BANK USPS- MAILING COSTS 7.36 AEP IPSO ELECTRIC USE 3,771.62 JPMORGAN CHASE BANK ULINE- MAILING COSTS 102.85 JPMORGAN CHASE BANK AMAZON - SUPPLIES 109.79 VERIZON WIRELESS WIRELESS CONNECTION 847.71 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 119.78 JPMORGAN CHASE BANK AMAZON - SUPPLIES 33.67 CITY GARAGE VEH PARTS PORCH -AUG, 20 4,445.34 RGR SECURITY SOLUTIONS, LLC CAMERA REPAIR 815.00 FLEET DISTRIBUTORS EXPRESS REPAIR SERVICES 153.00 JPMORGAN CHASE BANK WALMART- SUPPLIES -14.92 JPMORGAN CHASE BANK VIEVU - STRAIGHT SHOOTER 250.00 POLICE PETTY CASH PARKING FEE 7.00 POLICE PETTY CASH PARKING FEE 14.00 POLICE PETTY CASH PARKING FEE 7.00 POLICE PETTY CASH TOLL FEE 4.00 POLICE PETTY CASH PARKING FEE 8.00 POLICE PETTY CASH OIL 4.35 JPMORGAN CHASE BANK ULTRA MAX- AMMUNITION 1,284.00 JPMORGAN CHASE BANK ULTRA MAX- AMMUNITION 10,926.25 JPMORGAN CHASE BANK PHOENIX DISTRIS- RIFLES 1,480.00 JPMORGAN CHASE BANK ELZETTA DES - RIFLES 117.80 Page 11 Claims List 9/20/2016 Budget Unit Title I Vendor Name Payable Description Payment Amount SALES TAX FUND - POLICE... JPMORGAN CHASE BANK THOMSON -CLEAR ACCESS 289.81 JPMORGAN CHASE BANK PATRIOTARMO- BALLISTIC PL 5,805.00 STANDARD BUILDERS SUPPLY OF TULSA FIRING RANGE COVER 6,136.00 JPMORGAN CHASE BANK GALLS- BALLISTIC HELMETS 215.73 TOTAL SALES TAX FUND - POLICE 61,078.39 61,078.3 FUND GRAND TOTAL SALES TAX FUND - STREETS ANCHOR STONE COMPANY ROCK 153.47 ANCHOR STONE COMPANY ROCK 78.09 APAC - OKLAHOMA, INC. ASPHALT 112.35 OWASSO TOP SOIL DIRT 130.00 TWIN CITIES READY MIX, INC CONCRETE 3,857.70 TWIN CITIES READY MIX, INC CONCRETE 2,262.00 SIGNALTEK INC TRAFFIC SIGNAL MAINTENANC 2,164.50 TULSA COUNTY BOCC SIGNS 523.00 TWIN CITIES READY MIX, INC CONCRETE 192.00 TWIN CITIES READY MIX, INC CONCRETE 240.00 CITY GARAGE VEH PARTS PURCH -AUG, 20 580.48 FLEETCOR TECHNOLOGIES FUELMAN EXP - AUG, 2016 810.56 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK GELLCO- SAFETY BOOTS 170.00 AEP /PSO ELECTRIC USE 1,683.51 JPMORGAN CHASE BANK ATWOOD -TRASH BAGS 29.98 JPMORGAN CHASE BANK HOME DEPOT -WOOD /SCREWS 99.44 JPMORGAN CHASE BANK ATWOOD -TIE DOWNS 197.94 JPMORGAN CHASE BANK HOME DEPOT -FORM SUPPLIES 58.46 JPMORGAN CHASE BANK HOME DEPOT - SCREWS 17.98 JPMORGAN CHASE BANK MAXWELL - DOWELS 13.76 JPMORGAN CHASE BANK ATWOOD -LATCH PINS 7.96 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 306.14 CITY GARAGE LABOR OVERHEAD CHGS - SEP 2,672.50 JPMORGAN CHASE BANK BROWNCO- CONCRETEIDOWELS 794.10 JPMORGAN CHASE BANK WHITE STAR -20' SCREED 165.99 JPMORGAN CHASE BANK CHEROKEE HOSE - GASKET /CAP 30.77 JPMORGAN CHASE BANK LOWES -AIR HOSE/TORCH 129.57',. AEP IPSO STREET LIGHTS 5,740.24' AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 JPMORGAN CHASE BANK CORNERSTONE -KEYS 7.10 JPMORGAN CHASE BANK DULTMEIER -METER VALVE 497.64 JPMORGAN CHASE BANK OULTMEIER -SPRAY NOZZLES 138.33 JPMORGAN CHASE BANK ADVANCE AUTO -DUCT TAPE 3.50 UNIFIRST HOLDINGS LP JUNIFORM CLEANING 82.71 Page 12 Claims List is04117 MOj1a Budget Unit Title Vendor Name Payable Description PaymentAmount SALES TAX FUND - STREETS... UNIFIRST HOLDINGS LP UNIFORM CLEANING 52.56 VERDIGRIS VALLEY ELECTRIC COOP CHAMPIONS STREET LIGHTING 32.79 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT 5.93 JPMORGAN CHASE BANK FASTENAL -BOLTS 6.00 JPMORGAN CHASE BANK FASTENAL -CUT OFF WHEELS 116.55 JPMORGAN CHASE BANK FASTENAL -NUT DRIVER SET 24.05 JPMORGAN CHASE BANK BROWN FARMS -SOD 57.50 JPMORGAN CHASE BANK EQUIP ONE - PROPANE 15.18 JPMORGAN CHASE BANK OREILLY -SEAT COVERS /MATS 237.99 TOTAL SALES TAX FUND- STREETS 26,093.34 26,093.3 FUND GRAND TOTAL CI - FBO BUILDING ADVANCED CABLING SYSTEMS DOOR ACCESS SYSTEM �7 1,408.00 JPMORGAN CHASE BANK VISION AIR -A /C UNIT 11,496.40 JPMORGAN CHASE BANK ADV ALARMS -VIDEO SURVEILL 12,481.80 TOTAL CI - FBO BUILDING 25,386.20 MORROW /GARRETT LIFT STF JPMORGAN CHASE BANK DEQ- CONSTRUCTION PERMIT 3,860.69 TOTAL MORROW /GARRETT LIFT STAT 3,860.69 29,246.89 FUND GRAND TOTAL 1 CITY GARAGE AEP IPSO ELECTRIC USE 456.73 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 98.96 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 28.36 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 28.36 JPMORGAN CHASE BANK BOB MOORE -PART RESALE 766.40 JPMORGAN CHASE BANK OPFMA- CONFERENCE 120.00 JPMORGAN CHASE BANK CUMMINS - TENSIONER BELT 258.06 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 29.99 JPMORGAN CHASE BANK FLEET DISTRIB -PART RESALE 52.24 JPMORGAN CHASE BANK FLEET DISTRIB -PART RESALE 52.24 JPMORGAN CHASE BANK GOODYEAR -TIRES 2,221.25 JPMORGAN CHASE BANK CLASSIC CHEV -PART RESALE 199.93 JPMORGAN CHASE BANK CLASSIC CHEV -PARTS 715.36 JPMORGAN CHASE BANK OREILLY- SUPPLIES 150.66 JPMORGAN CHASE BANK OREILLY -PART RESALE 306.08 JPMORGAN CHASE BANK UNITED FORD -PART RESALE 170.89 JPMORGAN CHASE BANK UNITED FORD -PART RESALE 14.93 JPMORGAN CHASE BANK YELLOWHOUSE -PARTS 429.09 AT &T ILONG DISTANCE PHONE BILL 3.97 Page 13 Claims List 9/20/2016 Budget Unit Title Vendor Name Payable Description jPaymentAmount TOTAL CITY GARAGE 6,103.50 6,103.5 FUND GRAND TOTAL WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 237.85 UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS 1,658.33 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 3,459.66 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 517.50 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 2,377.08 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 800.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 15,746.25 TOTAL WORKERS' COMP SELF -INS 24,796.67 24,796.6 FUND GRAND TOTAL GEN LIAB -PROP SELF INS PROPACK REPAIR DEDUCTIBLE 20,000.00 RICH & CARTMILL, INC PROPERTY INSURANCE 250.16 TOTAL GEN LIAB -PROP SELF INS 20,250.16 20,250.1 FUND GRAND TOTAL CITY GRAND TOTAL $556,343.09 Page 14 T Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: John W. Feary Project Administrator & Government Affairs SUBJECT: Acceptance of Land Donation Near McCarty Park DATE: September 16, 2016 BACKGROUND: The City of Owasso has received the donation of partial tracts of land from the Larkin Bailey Foundation. These tracts of land are located east of McCarty Park (see attached map) and if accepted should be done so in accordance with good accounting practices as they are considered fixed assets. These particular tracts of land will be used for the purpose of constructing the north half of the Owasso Dog Park project. In 2015 the Larkin Bailey Foundation donated what the Foundation and City of Owasso thought was the entirety of the land needed for the proposed dog park. Upon investigation and during the design phase of the dog park staff realized the deed for the donated land only covered a portion of what both parties thought was being donated. On August 10, 2016, the Trustees of the Larkin Bailey Foundation met and signed over the attached quit claim deed which will meet the original intent of the previous donation. RECOMMENDATION: Staff recommends City Council accept the following tract of land from the Larkin Bailey Foundation: Tract of land located in the NE /4 of Section 25, T -21 N, and R -13 -E, of the Indian Base & Meridian (I.B. &M.), according to the U.S. Government Survey, thereof, Tulsa County, State of Oklahoma. ATTACHMENTS: Location Map Quit Claim Deed Land 1 �' 1" = 188 ft Donation 09/16/2016 This map represents a visual display of related geographic information. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy. please contact Owasso Public staff for the most up-to -date Information. QUIT CLAIM DEED THIS INDENTURE is now made on this / `t day of(.cu i ✓i� , 2016 by and between The Larkin Bailey Foundation, dated August 28, 1995 As Amended, ( "Grantor ") and the City of Owasso, ( "Grantee "), an Oklahoma municipal corporation. WITNESSTH: That for and in consideration of the sum of Ten Dollars and No /100 ($10.00) and other good and valuable consideration, the receipt of which is hereby acknowledged, Grantor does, by these presents, grant, bargain, sell, convey and quitclaim to the Grantee, its successors and assigns, all of their right, title and interest in and to the following described real estate and premises, and including all right, title and interest in and to the airspace, light and view above the surface of the following described real estate, to -wit: Tracts of land located in the NEA of Section 25, T -21 N, and R -13 -E, of the Indian Base and Meridian (I.B. &M.), according to the U.S. Government Survey, thereof, Tulsa County, State of Oklahoma; being more particularly described as follows: Tract #1: Commencing at the SE corner of the SE /4 of Section 25, T -21 -N, R -13 -E, I.B. &M.; thence S 88 °39'54" W along the South line of said SEA a distance of 1322.17 feet to the SW corner of the E/2 of said SEA; thence N 01049'11" W a distance of 2642.37 feet to a point being the SW corner of the SE /4 of the NE /4 of said Section 25 located on the present Northerly Railroad Right -of- Way; thence N 01 050'09" W a distance of 330.50 feet to the point of beginning; thence N 01 050'09" W a distance of 330.52 feet to NW corner of the SW 14 of said SE /4 NEA; thence N 88 141155" E a distance of 657.48 feet to the SW corner of the NE /4 of said SE /4 NEA; thence S 01153131" E a distance of 330.52 feet; thence S 88 141'55" W a distance of 657.80 feet to the point of beginning, and containing 4.99 acres, more or less. and Tract #2: The NW /4 of the SEA of the NEA of Section 25, T -21 -N, R -13 -E, I.B. &M. and containing 9.97 acres, more or less. and Tract #3: The S/2 of the SWA of the NE /4 of the NE /4 Section 25, T -21 -N, R -13 -E, I.B. &M. and containing 5.02 acres, more or less. 1 together with all tenements, hereditaments and appurtenances thereto, belonging or in any wise appertaining forever. IN WITNESS WHEREOF, Grantor has executed this instrument the day and year first above written. NO DOCUMENTARY STAMPS REQUIRED, 68 O.S. § 3202 (11) GRANTORS: THE LARKIN BAILEY FOUNDATION, dated August 28, 19.95—,As Amended Cartwright, Patsy R. Qravens, Trustee State of Oklahoma ) ) ss County of Tulsa ) Before me, a Notary Public in and for this State, on this j day of 2016, personally appeared Roy G. Cartwright and Patsy R. Cravens, Trustees, knolvn to be the identical persons that executed the within and foregoing instrument, and acknowledged to me that they executed the same as their free and voluntary act and deed, as such Trustees, for the uses and purposes therein set forth. WITNESS my hand and seal the day and year last above written. ro ary PuNic My commission expires: G11651na tjCommission #,/OO789 Otiahoma E ' -LYN GUY gf ME ulna County °�� ° p ;,mn�P�.y. The Cit#YW, soul Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Michele Dempster Human Resources Director SUBJECT: Workers' Compensation Settlement DATE: September 16, 2016 BACKGROUND: In January 2015, employee Rickey Parris incurred a work - related injury during the performance of his duties with the Fire Department. After undergoing surgery and treatment, Mr. Parris has been declared by the treating physician to have reached maximum medical improvement. On August 22, 2016, Mr. Parris appeared before the workers' compensation judge assigned to this case and subsequently the judge issued a permanent partial disability rating of 20% to the left shoulder. The total amount of the settlement based on the disability rating is $32,300. The court order requires the City to pay $18,734 of the settlement amount to Mr. Parris in a lump sum, and $6,460 to his attorney. The remainder of the settlement will be paid out in weekly payments of $323, until the total award, minus attorney fees has been paid to Mr. Parris. FUNDING: Worker's compensation settlements are funded out of the Workers' Compensation Self - Insurance Fund. RECOMMENDATION: Staff recommends authorization for payment of a court- ordered Workers' Compensation Settlement to Ricky Parris in the amount of $32,300. ATTACHMENT: Court Order BEFORE THE WORKERS' COMPENSATION COURT OF EXISTING CLAIMS STATE OF OKLAHOMA FILED In re claim of: WORKERS' COMPENSATION COURT STATE OF OKLAHOMA September 1, 2016 RICKY L S PARRIS ) Katrina Stephenson Claimant ) COURT CLERK CITY OF OWASSO Court Number: 2015- 01021F ) Respondent ) Claimant's Social Security CITY OF OWASSO (OWN RISK 416950) ) Number: xxx -xx -0477 Ins. Carrier ) ORDER AWARDING THE.NATURE AND EXTENT OF PERMANENT PARTIAL IMPAIRA ENT BENEFITS Now on this 25th day of AUGUST, 2016, this cause came on for consideration pursuant to regular assignment and hearing on AUGUST 22, 2016, before JUDGE MICHAEL W MCGIVERN, at Tulsa, Oklahoma, at which time claimant appeared in person and by counsel, KATHRYN BLACK appearing for J L FRANKS and respondent and insurance carrier appeared by counsel, ERIC L TABOR. The Court having considered the evidence and records on file, and being well and fully advised in the premises FINDS AND ORDERS AS FOLLOWS: -1- THAT claimant was employed by the above named respondent and such employment was subject to and covered by the provisions of the Workers' Compensation Act of the State of Oklahoma; and on AUGUST 27, 2013, claimant became aware he had sustained accidental personal injury as a result of cumulative trauma to the LEFT SHOULDER arising out of and in the course of claimant's employment. Claimant's last injurious exposure to said trauma was on JANUARY 17, 2015. -2- THAT at time of injury, claimant's wage were sufficient to establish the rate of compensation at $323.00 per week for permanent partial impairment. 2015- 01021F Paget -3- hearing. THAT determination of the rate of temporary total disability of compensation is reserved for future -4 - THAT as a result of said injury, claimant sustained 20 percent permanent partial impairment to the LEFT SHOULDER (surgery- arthroscopoic rotator cuff repair of frill thickness tear, subacromial decompression, acromioplasty, excision of distal clavicle, distal, 1 CM, range of motion loss, weakness /loss of strength), for which claimant is entitled to compensation for 100 weeks at $323.00 per week, or the total amount of $32,300.00 of which 58 weeks have accrued and shall be paid in a lump sum of $18,734.00. -5- THAT respondent and/or insurance carrier shall pay all reasonable and necessary medical expenses incurred by claimant as a result of said injury. -6- THAT respondent or insurance carrier shall pay claimant the accrued portion of the award herein in lump sum of $18,734.00 and pay the balance of said award at the rate of $323.00 per week until the total award of $32,300.00 (less attorney fee) has been paid to claimant. -7- THAT Respondent shall pay court costs; Special Occupational Health and Safety Fund Tax of three - fourths of one percent (0.75 %) of the amounts paid in lump sum of $242.25 is levied against the Respondent; three- fourths of one percent of the continuing benefits awarded in this case shall be computed and paid as the same comes due. Pursuant to 85 O.S., Section 407, as amended by Laws 2013, HB 2201, c. 254, Section 49, eff. January 1, 2015, Respondent, if Own Risk, shall pay $646.00 to the Workers' Compensation Administration Fund created by 85 O.S. Section 407, to be used for the costs of administering the Workers' Compensation Code as applicable to the Oklahoma Workers' Compensation Court of Existing Claims, representing two percent (2 %) of the permanent disability award herein. 8 THAT pursuant to Title 85 O.S. Section 368, a final award fee of one hundred forty dollars ($140.00) is taxed as a cost in this matter, and shall be paid by respondent. -9- THAT the sum of $6,460.00 shall be deducted from the award herein and paid in lump sum to claimant's attorney as a fair and reasonable attorney fee; within twenty'(20) days from the date of filing of this order, respondent or insurance carrier shall comply herewith. pg/FBennett BY ORDER OF: I.S./I - . ws., MICHAEL W MCGIvERN, JUDGE 2015- 01021F Page 3 A copy of the above and foregoing Court Order was mailed, by regular or Certified United States Mail, on this filed stamped date to: Claimant's Attorney: J L FRANKS 1700 SW BLVD TULSA, OK 74107- Respondenes Attorney: ERIC L TABOR PO BOX 471647 TULSA, OK 74I47 -1647 I do hereby certify that the above and foregoing is a true and correct copy of the original order signed by the Judge herein. Witness by my hand and the official seal of this court on this date. s a° SEAL `A, oaekLA'E��,F Court Clerk September 1, 2016 Or Cit0YW - out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: John W. Feary Project Administrator & Government Affairs SUBJECT: Resolution 2016 -17 Endorsing the Tulsa Regional Chamber 2017 OneVoice Legislative Agenda DATE: September 16, 2016 BACKGROUND: The OneVoice Legislative Agenda is the regional advocacy effort lead by the Tulsa Regional Chamber. OneVoice includes more than 70 partners across the region, ranging from municipalities to chambers of commerce and community organizations, as well as, regional industry members. Through OneVoice, multiple task forces identify and prioritize key issues every year. In the summer, these issues were brought together at the Regional Legislative Summit, where attendees vote to define 15 state and 15 federal issues. These priorities are then shared with state legislators and members of Congress via the regional OneVoice Legislative Agenda, announced before state and federal sessions begin each year. The 2017 OneVoice Agenda has a wide array of focal points inclusive of both private and public interests. In preparation for the upcoming year, several members of the Owasso Chamber of Commerce and city staff were task force members and chairs for the individual committees. Once the committees reached a consensus, the legislative summit was held wherein over 400 citizens, businesses, legislators, councilors, educators and community leaders met to determine 15 priorities for both the state and federal agendas. A vital part of the OneVoice process is the endorsement of the agenda by all community partners and local government entities affiliated and involved in the development of the agenda. The current Sr. Vice President of Government Affairs for the Tulsa Chamber, Nick Doctor, has requested, on behalf of the Tulsa Regional Chamber, that Owasso join in the endorsement of and advocacy for the 2017 OneVoice Legislative Agenda. The 15 established 2017 State Priorities are • Address the Teacher Shortage • Behavioral Health Services • Expand Insure Oklahoma • Healthcare Workforce Expansion • Oppose School Vouchers • Restore Education Funding • Defend Existing Roadway Funding and Dedicate Motor Vehicle Fees • Gilcrease Expressway • Criminal Justice Reform • Economic Incentives • Fund OCAST (Oklahoma Center for the Advancement of Science & Technology) • Improved Business Climate for Oil and Gas Production • Municipal Funding Diversification • Self- Determination in Facility Firearm Policies • Support Regional Air Quality Efforts The 15 established 2017 Federal priorities are: • Graduate Medical Education • Higher Education Act (HEA) Reauthorization • Long -Term Insure Oklahoma Waiver Reauthorization • Mental Health Reform • Arkansas River Corridor Development • McClellan -Kerr Arkansas River Navigation System • Tulsa's Levee System • Accelerate Permitting of Energy Projects • Collection of Online Sales /Use Taxes • Federal Historic Tax Credits • Federal Immigration Reform • Position Tulsa for F -35 Operations • Restraint in Labor Regulation Changes • Restrict Federal Rulemaking Authority • Support Legislation Delaying Implementation of the EPA 2015 Ozone Standard RECOMMENDATION: Staff recommends approval of Resolution 2016 -17 supporting the Tulsa Regional Chamber 2017 OneVoice Legislative Agenda. ATTACHMENTS: Resolution 2016 -17 Tulsa Regional Chamber 2017 OneVoice Legislative Agenda CITY OF OWASSO, OKLAHOMA RESOLUTION 2016 -17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA SUPPORTING THE TULSA REGIONAL CHAMBER 2017 ONEVOICE LEGISLATIVE AGENDA. WHEREAS, the Tulsa region lead by the Tulsa Metro Chamber has built a Legislative Agenda for 2017; and WHEREAS, this agenda is taken to Washington, DC each year to present as OneVoice to members of congress and federal agencies; and WHEREAS, the power of OneVoice at the state legislature shows solidarity and needs for our region; and WHEREAS, there is a need to efficiently and coherently deliver regional messages to the state legislature; and WHEREAS, the OneVoice Agenda places significant emphasis on legislative priorities for the betterment of Owasso and Owasso citizens; and WHEREAS, the City of Owasso desires to support the Regional OneVoice Legislative Agenda efforts; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that, to -wit: The City of Owasso City Council hereby supports the Tulsa Regional Chamber 2017 OneVoice Legislative Agenda and the Tulsa region's effort to accomplish the goals set forth in the 2017 OneVoice Legislative Agenda. DATED this 20th day of September, 2016 Lyndell Dunn, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney one ice 2017 Regional Legislative Agenda State Priorities EDUCATED AND HEALTHY WORKFORCE Address the Teacher Shortage ➢ Improve the ability of Oklahoma's Pre -K -12 public schools to attract and retain effective career teachers through policies designed to increase the state's pool of qualified teachers and improve teachers' job satisfaction. This should include ensuring competitive teacher pay; incentivizing education for aspiring teachers; eliminating barriers for alternative certification, special education and returning retired teachers; ensuring low student - teacher ratios; and supporting professional development. Oklahoma's ability to fill its growing teacher shortage with quality, effective teachers is crucial to the college and career success of its students and the sustainability of its workforce. Behavioral Health Services ➢ Expand behavioral health and substance abuse services that improve workforce efficiency, boost public safety, create efficiencies in state spending and help additional Oklahomans suffering from behavioral health issues. This should include increasing funding for the Department of Mental Health and Substance Abuse Services; expanding mental health and drug courts to decrease unnecessary incarcerations; preparing judicial districts to enact the Labor Commissioner Mark Costello Act, with adequate funding for new assisted outpatient treatment; and expanding the use of assisted outpatient treatment by broadening the definition of who can petition courts to seek an order for outpatient treatment. • Expand Insure Oklahoma ➢ Expand Insure Oklahoma and pass the Medicaid Rebalancing Act to reduce the number of uninsured Oklahomans by accepting federal funds. This will improve the health of Oklahoma's workforce, strengthen behavioral health services and create sustainable jobs in rural and urban areas — all of which are paramount to an economically viable Oklahoma. Healthcare Workforce Expansion ➢ Address current and future healthcare workforce needs in urban and rural Oklahoma through the following means: 1) Use all available state and federal resources to support and expand Teaching Health Center related programs, including by expanding the Oklahoma Hospital Residency Training Act to include community -based training; 2) Support the Physician Manpower Training Commission, which is uniquely situated to serve as a valuable resource on provider workforce issues; 3) Support reforms that will allow Nurse Practitioners and Physician Assistants with appropriate levels of training and experience to practice to the full extent of their license without the physical presence of a supervising physician; and 4) Support efforts to expand the availability, funding and utilization of telehealth services in a manner that enhances locally - provided healthcare services. Oppose School Vouchers ➢ Oppose school vouchers and any programs directing public funds to private schools, including Education Savings Accounts and private school tax credits. Taxpayer money should instead be spent on improving public schools, where those funds can be used more effectively to improve academic outcomes for more students and maintain the strength of local school districts. oneVoice 2017 Regional Legislative Agenda • Restore Education Funding ➢ Safeguard current funding for Oklahoma's education institutions and resolve to restore funding levels to their pre- Recession highs relative to enrollment. Long -term trends of reduced funding for Pre -K -12, higher education and CareerTech have curtailed the ability of Oklahoma's education systems to produce an educated workforce, making the state less competitive for new and expanding businesses and damaging its reputation around the world as a quality place to live, work and build a business. Oklahoma must make up ground to ensure an economically vibrant state. BUILDING INFRASTRUCTURE CRITICAL TO BUSINESS Defend Existing Road Funding and Dedicate Motor Vehicle Fees ➢ Defend all existing road funding; prevent any diversion of monies; and support increased funding for transportation by developing an adequate, comprehensive funding strategy and financing plan to broaden the sources of funds and increase the total amount going to transportation statewide to support the Oklahoma Department of Transportation's Eight Year Plan, the County Improvement for Roads and Bridges Five Year Plan, the municipal Street and Alley Fund and the construction and operation of Oklahoma's planned weigh stations. Support moving the remaining 25% of motor vehicle fees, which currently go into the state general revenue fund, to transportation priority areas which may include state highways, city and county roads and bridges, and public transit. Support the following regional high - priority projects: widening of 1 -44 from 1 -244 east to the Will Rogers Turnpike; widening 1 -44 from the Arkansas River west to 1 -244 (Red Fork Expressway); expansion of U.S. 169 to six lanes north to State Highway 20; realignment of Highway 20 from U.S. 169 to Claremore; construction of a four -lane Port Road on Highway 266 from U.S. 169 to the Port of Catoosa, and from the Port of Catoosa to 1 -44; and expansion of US -75 to six lanes from State Highway 11 to State Highway 67. Gilcrease Expressway ➢ Support the completion of the Gilcrease Expressway from 1-44 to US-412 /Edison as apart of the Oklahoma Driving Forward initiative through a funding partnership with the City of Tulsa, Tulsa County, INCOG, Oklahoma Department of Transportation, Oklahoma Turnpike Authority and tribal governments to expedite this long overdue transportation project. ENSURING A PROSPEROUS ECONOMY • Criminal Justice Reform ➢ Support sentencing reforms and rehabilitation programs that enable nonviolent offenders to reenter the workforce faster and reduce the financial strain on Oklahoma's criminal justice system. Overly - punitive measures for drug users and other nonviolent offenders have given Oklahoma one of the nation's highest incarceration rates, contributing to workforce shortages, harming economic growth and overburdening taxpayers. A stronger focus on rehabilitation would reduce recidivism, lessen the burden on prisons and safety net programs and enable more ex- offenders to contribute meaningfully to Oklahoma's economy. one ice 2017 Regional Legislative Agenda Economic Incentives ➢ Support tax credits, exemptions, and incentives that provide an economic return to the state of Oklahoma, maintain our competitiveness in business attraction and retention, and increase capital investment. Several programs proposed for review in the first year of the Oklahoma Incentive Evaluation Commission are critical to our state's competitiveness and should be protected, including: a. Five Year Ad Valorem Exemption b. Historic Rehabilitation Tax Credit c. Aerospace Engineer Tax Credit d. Aerospace Engineer Tax Credit — Tuition Reimbursement and Compensation Paid e. Quality Events Program f. Film Enhancement Rebate Fund OCAST (Oklahoma Center for the Advancement of Science and Technology) ➢ Maintain OCAST's annual budget at its Fiscal Year 2017 level. The state has lost more than $600 million in potential public and private investment as a result of reduced funding for OCAST over the last five years. This funding assists Oklahoma in four vital areas: (1) research and development funding for businesses & universities, (2) two- and four -year college internship opportunities, (3) manufacturing support, and (4) early -stage funding for start-up businesses. This funding allows Oklahoma communities to attract and retain high - quality STEM businesses and critical college talent, which will encourage growth and expansion in these target industries. Improved Business Climate for Oil and Gas Production ➢ Oklahoma's combination of abundant energy resources and an entrepreneurial people has resulted in some of the lowest energy costs of any state in the nation. To preserve and maintain our position as a leading oil and gas producing state, and to protect the important economic impact of oil and gas production to all Oklahomans, we support efforts to open all geologic formations in Oklahoma to horizontal drilling. We support an Oklahoma energy policy that provides a clear regulatory environment and oppose unnecessary and burdensome regulations. Municipal Funding Diversification ➢ Support legislation to preserve and diversify sources of revenue available to municipalities and reduce the volatility associated with a single source for revenue. Key initiatives include diversifying revenue for funding public safety agencies, streets, and other infrastructure improvements; and preserving and strengthening cities' authority to promote economic development activities within their borders. Self- Determination in Facility Firearm Policies ➢ While acknowledging the rights granted by the Second Amendment, protect the current law giving venue owners, event operators, and recreational facilities the authority to control firearm policies on property they manage. Removing this control would endanger Oklahoma's ability to attract events that bring thousands of visitors and millions of dollars into our economy each year. Many events — especially in youth and collegiate sports —have non - negotiable firearm policies and removing the controls under current law would limit facility operators' ability to ensure the safety of their events, increase the cost of providing security, and could subject them to additional liability. oneVoice 2017 Regional Legislative Agenda Support Regional Air Quality Efforts ➢ Support and fund regional air quality efforts to avoid federal non - attainment designation and the economic hardship this would create for our region. Tulsa area ozone levels have periodically approached the current EPA standard, and an even tighter standard is anticipated. Continued support for common -sense strategies like the Ozone Advance Program and the development of a local air shed model is critical to assure the most appropriate and cost - effective reduction strategies, and all efforts toward air quality improvement initiatives —both private and public, voluntary and enforceable — should be made as soon as possible. In addition, continued support to increase public CNG fueling infrastructure will help decrease the current level of vehicle emissions, while aligning with the Oklahoma First Energy Plan. one Voice 2017 Regional Legislative Agenda Federal Priorities EDUCATED AND HEALTHY WORKFORCE • Graduate Medical Education ➢ Through long -term funding authorization, fully fund existing HRSA Teaching Health Center programs at $150,000 per resident and allocate additional resources to double the number of funded THC residency positions nationwide. This will allow for training more homegrown physicians, strengthening the most effective tool for improving Oklahoma's physician shortage. HEA Reauthorization y Support the reauthorization of the Higher Education Act (HEA) and fully fund federal mandates. Long -term Insure Oklahoma waiver reauthorization ➢ Encourage flexibility in negotiations to grant a long -term reauthorization of Oklahoma's Section 1115 waiver for Insure Oklahoma. Uncertainty in the long -term future of Insure Oklahoma has hurt enrollment and resulted in the exclusion of thousands of Oklahomans who would be eligible for coverage even under current requirements. • Mental Health Reform Support large -scale reform of the national mental health system that elevates the national priority for mental health issues. This includes increasing funding for evidence -based strategies and services; incentivizing assisted outpatient treatment; permitting integration of mental health and substance treatment records with medical records; ensuring complete enactment of the mental health parity law in Medicaid and Medicare; and enhancing behavioral health workforce training. BUILDING INFRASTRUCTURE CRITICAL TO BUSINESS Arkansas River Corridor Development Support efforts to expedite the implementation of the Arkansas River Corridor Project for river infrastructure improvements. Allow federal match credit to be accrued for state and local expenditures in order to advance construction activity while preserving the Tulsa region's access to future federal funding for this federally authorized project. • McClellan -Kerr Arkansas River Navigation System D Increase Congressional appropriations to address the approximate $180 million in maintenance backlog of MKARNS -50% of which are deemed critical — potentially leading to a shutdown of the waterway over the next 5 years, and the White River Entrance Channel Cut -off problem caused by the tendency of the White and Arkansas Rivers to merge together. Provide the necessary appropriations to deepen the MKARNS to its 12 foot authorized depth, thereby increasing barge productivity by 30%. one Voice 2017 Regional Legislative Agenda • Tulsa's Levee System ➢ Support addressing the critical infrastructure needs with Tulsa's aging levee system, which the Corps of Engineers has designated as one of the 5% highest -risk levee systems in the country. If one fails, it would be catastrophic for homeowners, two nationally strategic oil refineries, and multiple industries currently protected by levee system, and have devastating environmental impacts for our region. ENSURING A PROSPEROUS ECONOMY Accelerate Permitting of Energy Projects ➢ Support efforts to accelerate federal permitting for projects necessary to achieve domestic energy independence. Legislative and Administrative efforts should focus on ensuring concurrent permitting for all federally required approvals, approval of the Keystone XL Pipeline, streamlining the process for FERC approval of Liquefied Natural Gas Terminals and interstate pipelines, and permitting of U.S. Petrochemical projects that make fertilizer, polyethylene and other natural gas derived products. These projects would create a boom in the U.S. domestic economy, support job creation, strengthen our trade balance, and increase product security and price stability on a global scale. • Collection of Online Sales /Use Taxes ➢ Support passage of the Marketplace Fairness Actor other federal legislation which will ensure that the sales and use taxes already owed from online purchases are fairly and effectively reported, collected, and remitted. • Federal Historic Tax Credits ➢ Maintain federal Historic Rehabilitation Tax Credits for the restoration of historic buildings. These credits have for 30 years been an important catalyst for incentivizing private investment to preserve our nation's historically- significant buildings and revitalize the historic cores of American cities. The existing 20- percent income tax credit for certified historic structures and 10 percent credit for certain non - certified historic structures should be preserved. Federal Immigration Reform ➢ Support comprehensive immigration reform that enables the U.S. to attract the best and brightest talent from around the world. Steps should be taken to secure borders and establish reasonable, affordable and efficient visa policies that empower American businesses to hire essential workers and remove barriers for top talent to work in the U.S. Immediate steps should be taken to address workforce shortages in specialty and technology occupations, including increasing the cap on H -113 visas; and improving H -16 fairness for small and medium employers by lowering application fees and eliminating the lottery- selection process in favor of a needs -based system. Oppose further state legislation related to immigration reform. Position Tulsa for F -35 Operations ➢ Support the Tulsa Air National Guard Base in positioning the 138th Fighter Wing for selection as an operating location forthe next generation fighter aircraft, the F -35 Lightning ll. With an economic impact of more than $530 million to the community, the base supports more than 1,200 citizen soldiers and plays a key role in the defense of this nation and the continued vibrancy of the Tulsa region's economy. The Tulsa basing of the F -35 could increase base employment by anotherfive percent. oneVoice 2017 Regional Legislative Agenda Restraint in Labor Regulation Changes: ➢ Moderate changes in labor regulations to ensure fairness for both employer and employee and minimize harmful effects on job creation. Recent rulings and interpretations by the Department of Labor and NLRB targeting overtime pay, independent contractors and joint employment status will reduce employers' hiring capacities; disproportionally harm small businesses, the hospitality industry and the nonprofit sector; increase legal liabilities; and threaten business models that have worked for decades, such as franchising and the legitimate use of independent contractors. These changes represent drastic departures from previous norms and should reversed, pared down or implemented more gradually while protecting existing business models. Restrict Federal Rulemaking Authority: ➢ Encourage and support members of Congress to restrict federal rulemaking authority by requiring a standardized, comprehensive, and cumulative cost /benefit analysis of the total economic impact of rules, including the effect on jobs, electricity rates and reliability, gasoline prices, energy- intensive manufacturing, small businesses, housing market, power plant closures, agriculture, and state and local governments. The regulating entity should perform the cost /benefit analysis along a standard process which should then be reviewed by at least one independent agency. • Support Legislation Delaying the Implementation of the EPA 2015 Ozone Standard ➢ The Tulsa region's challenges to avoid the economic burden of non - attainment have resulted in substantial ground -level ozone improvement over the past 25 years. However, even though continued air improvement is foreseeable, the implementation schedule for the EPA's 2015 ozone standard could cause non - attainment for Tulsa and many metropolitan areas across the nation. EPA regulatory implementation schedules are bound by an outdated law which no longer provides adequate time for air quality improvements to occur before overlapping regulation and non - attainment may occur. Undeniably, good air quality is fundamental to healthy communities and to economic development. However, EPA's untimely schedule for implementing the October 2015 ozone NAAQS may cause non - attainment status and the far - reaching economic burden we have long sought to avoid. O. wA City wit" Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Resolution 2016 -15 - Creation of a Tax Increment Financing (TIF) District in Owasso's Redbud District DATE: September 16, 2016 BACKGROUND: The City of Owasso has looked into the development of a Tax Increment Financing (TIF) District covering the downtown Redbud District area. The Council approved an engagement letter with the Center for Economic Development Law (CEDL) to allow staff to work with the firm in exploring the viability of a TIF in the Redbud District area. This item was brought before the City Council at the August work session for initial discussion. A possible TIF in the Redbud District was discussed by the Owasso Economic Development Authority during their August meeting and this item will be presented to the Planning Commission for discussion. TIMELINE: Oklahoma State Statutes outline a specific process for the creation of a TIF District. The following outlines the process and target date for the creation of the TIF: Steps for Considering and Creating a TIF District: 1. Governing Body Initiation of Process. a. Governing body resolution establishes the review committee and appoints its representative. b. The Review Committee consists of: 1. A representative of the governing body, to serve as chairperson; 2. A representative of the planning commission, if applicable; 3. A representative designated by each taxing jurisdiction within the proposed TIF district whose ad valorem taxes might be impacted by the project; and 4. Three members (at least one of which represents the business community) representing the public at -large and selected by the other Review Committee members from a list of seven names submitted by the chairperson of the committee. 2. Review Committee Consideration. a. Committee elects at -large members. b. Committee studies proposed project and makes findings on eligibility of proposed project area and TIF district. c. Committee makes findings on financial impacts of proposed project upon affected taxing jurisdictions and business activities in the proposed TIF district. d. Committee makes a recommendation regarding approval of proposed project and creation of TIF district. 3. Planning Commission Review. a. Planning commission determines whether proposed project plan conforms with comprehensive (master) plan, if applicable. b. Planning commission makes a recommendation regarding approval of proposed project plan. 4. Governing Body Consideration and Approval. a. Governing body must hold two public hearings before adoption of a project plan - one to provide information, including an analysis of potential impacts, and to answer questions, and a second to give interested persons the opportunity to express their views on the proposed project plan. b. Governing body considers the findings and recommendation of the review committee and the resolution and recommendation of the planning commission, if applicable. c. Governing body makes final determination that the proposed TIF district meets the eligibility criteria of the statute, including that the project area is an enterprise area, a historic preservation area, or a reinvestment area. d. Governing body makes finding that the improvement of the area is likely to enhance the value of other real property in the area and to promote the general public interest. e. Governing body adopts ordinance (or resolution) approving the project and establishing the TIF district. Staff would ask the TIF Review Committee to provide a recommendation to the City Council by December 12, 2016. That would allow the Council to hold a worksession discussion prior to voting on the creation of a TIF at the December 20, 2016, regular meeting. A proposed schedule is attached to this memo. ACTION: Staff is requesting the City Council approve a resolution at the September 20, 2016 City Council meeting that would create a TIF Review Committee, appoint a representative to the TIF Review Committee, and authorize the preparation of a project plan for consideration by the TIF Review Committee. This action does not create a TIF District, it is simply the first step in the process of exploring if a TIF District is a viable option to assist in the redevelopment of downtown Owasso. RECOMMENDATION: Staff recommends Council approval of Resolution 2016 -15, which does the following: • Declare the intent to consider approval of a project plan and creation of a Tax Increment district under the Local Development Act; • Direct preparation of a project plan; • Appoint a Review Committee; • Direct the Review Committee to make findings as to eligibility and financial impact, if any, on taxing jurisdictions and business activities within the district; • Direct the Review Committee to make a recommendation with respect to the proposed project. ATTACHMENTS: Resolution 2016 -15 Proposed TIF Schedule Memo dated August 5, 2016, Council Worksession TIF Map TIF Presentation from CEDL - August 9, 2016 Council Work Session TIF Creation Procedure Document from CEDL CITY OF OWASSO RESOLUTION 2016 -15 A RESOLUTION OF THE CITY OF OWASSO, OKLAHOMA, DECLARING THE INTENT TO CONSIDER APPROVAL OF A PROJECT PLAN AND CREATION OF A TAX INCREMENT DISTRICT UNDER THE LOCAL DEVELOPMENT ACT; DIRECTING PREPARATION OF A PROJECT PLAN; APPOINTING A REVIEW COMMITTEE; DIRECTING THE REVIEW COMMITTEE TO MAKE FINDINGS AS TO ELIGIBILITY AND FINANCIAL IMPACT, IF ANY, ON TAXING JURISDICTIONS AND BUSINESS ACTIVITIES WITHIN THE DISTRICT; AND DIRECTING THE REVIEW COMMITTEE TO MAKE A RECOMMENDATION WITH RESPECT TO THE PROPOSED PROJECT WHEREAS, it is an objective of the City of Owasso, Oklahoma ("City"), to promote economic development within its boundaries in order to attract major investment, enhance the tax base, stimulate economic growth, and improve the quality of life in and around the City; and WHEREAS, the City envisions the development of its Redbud District as a new destination area for the City, consisting of infill development with commercial, residential, and office components, and improved streetscapes and pedestrian accessibility ( "Project "); and WHEREAS, in order to promote and stimulate economic development, it is necessary and desirable to establish a legal framework and funding mechanism to provide public assistance to the Project; and WHEREAS, a key objective of the Project is the development of a retail component; and WHEREAS, for the health, safety, and public welfare of the residents of the City, it is appropriate and desirable to consider and adopt a project plan and an increment districts for the Project pursuant to the Oklahoma Local Development Act, 62 O.S. §850, et seq. ("Act"); and WHEREAS, the Act was passed by the Oklahoma Legislature to implement Section 6C of Article X of the Oklahoma Constitution, which empowers the governing bodies of cities, towns, and counties to apportion tax increments to help finance the public costs of economic development; and WHEREAS, the development of the area depends upon the utilization of tax increment financing to help finance the public costs of the development; and WHEREAS, without the development of a Project, the preparation of a project plan, the establishment of an increment district, and other authorizations provided for in the Act, economic growth in and surrounding the Redbud District would be difficult or impossible; and WHEREAS, the Act requires the appointment of a Review Committee to review and make a recommendation concerning a proposed district, plan, or project, to consider and make findings and recommendations with respect to the conditions establishing the eligibility of the proposed district, and to consider and determine whether a proposed plan and project will have a financial impact on any affected taxing jurisdiction and business activities within a proposed district and to report its findings and make its recommendations to the governing body;and 1 WHEREAS, the Act provides that the membership of the Review Committee shall consist of the following: a representative of the governing body who shall serve as chairperson; a representative of the planning commission having jurisdiction over the proposed increment district; a representative designated by each taxing jurisdiction within the proposed district whose taxes might be impacted by the plan; and three members representing the public at large as selected by the other committee members from a list of seven names submitted by the chairperson of the Review Committee; and WHEREAS, the taxing jurisdictions within the proposed district whose taxes might be impacted by the establishment of an increment district within the City are (1) Tulsa County; (2) City- County Library; (3) City- County Health Department; (4) Tulsa Technology Center; (5) Tulsa Community College; and (6) Owasso Public Schools. WHEREAS, at least one of the Review Committee members representing the public at large shall be a representative of the business community and, because a key objective of the Project may be the development of a significant retail component, such member shall be a retailer or a representative of a retail organization; and WHEREAS, consistent with the Act, the membership of the Review Committee shall consist of the following: one representative of the City of Owasso City Council, who shall serve as chairperson of the Review Committee; one representative of the Owasso Planning Commission to be designated by that body; one representative of Tulsa County to be designated by that body; one representative of the City- County Library to be designated by that body; one representative of the City- County Health Department to be designated by that body; one representative of the Tulsa Technology Center to be designated by that body; one representative of the Tulsa Community College to be designated by that body; one representative of the Owasso Public Schools to be designated by that body; and three members representing the public at large, at least one of whom is a representative of the business community in the City and is a retailer or a representative of a retail organization, selected by the other Review Committee members from a list of seven names submitted by the chairperson of the Review Committee. WHEREAS, the Review Committee shall review and make a recommendation concerning a proposed project plan including a potential increment district, consider and make findings and recommendations with respect to the conditions establishing the eligibility of the proposed increment district, and to consider and determine whether the proposed Project and project plan will have a financial impact on any taxing jurisdiction and business activities within the proposed increment district and to report its findings and make its recommendations to the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OWASSO, THAT: Section One: The Council of the City of Owasso intends to consider approval of a project plan and creation of a tax increment district to facilitate the financing of eligible project costs and hereby directs the preparation of a project plan to be submitted for consideration in accordance with the Act. Section Two: A Review Committee is hereby appointed whose membership shall consist of the following: one representative of the City of Owasso City Council, who shall serve as chairperson of the Review Committee; one representative of the Owasso Planning Commission to be designated by that body; one representative of Tulsa County to be designated by that 2 body; one representative of the City- County Library to be designated by that body; one representative of the City- County Health Department to be designated by that body; one representative of the Tulsa Technology Center to be designated by that body; one representative of the Tulsa Community College to be designated by that body; one representative of the Owasso Public Schools to be designated by that body; and three members representing the public at large, at least one of whom is a representative of the business community in the City and is a retailer or a representative of a retail organization, selected by the other Review Committee members from a list of seven names submitted by the chairperson of the Review Committee. Section Three: Mayor Lyndell Dunn shall serve as the City of Owasso City Council's representative and chairperson of the Review Committee. Section Four: The chairperson of the Review Committee shall request that each of the following entities designate a representative to serve on the Review Committee: (1) Owasso Planning Commission; (2) Tulsa County; (3) City- County Library (4) City- County Health Department; (5) Tulsa Technology Center; (6) Tulsa Community College; and (7) Owasso Public Schools. Section Five: The chairperson of the Review Committee shall submit a list of seven names, at least one of whom is a representative of the business community in the City and is a retailer or a representative of a retail organization, to represent the public at large on the Review Committee. Section Six: The other Review Committee members shall select three people from the list submitted by the chairperson who shall represent the public at large on the Review Committee; at least one of the three people selected to represent the public at large shall be a representative of the business community in the City and a retailer or a representative of a retail organization. Section Seven:The Review Committee shall consider and make its findings and recommendations to the City of Owasso City Council with respect to the conditions establishing the eligibility of the proposed increment district and the appropriateness of approval of the proposed project plan and Project. Section Eight: The Review Committee shall consider and determine whether the proposed project plan and Project will have a financial impact on any taxing jurisdiction and business activities within the proposed increment district and shall report its findings to the City of Owasso City Council. 3 Section Nine: The Owasso Planning Commission shall review the proposed project plan and shall make its recommendation regarding the project plan to the City of Owasso City Council. PASSED AND APPROVED this 201h day of September, 2016. Lyndell Dunn, Mayor Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney DATE September 20, 2016 September 22, 2016 October 13, 2016 October 25, 2016 October 27, 2016 November 1, 2016 November 3, 2016 November 8, 2016 November 10, 2016 November 14, 2016 November 21, 2016 OWASSO REDBUD DISTRICT PROJECT Proposed Adoption Schedule Sun Mon Too Wed Thu Fri 1 2 4 5 6 7 8 9 11 12 13 14 15 16 18 19 20 21 22 23 25 26 27 28 29 30 avltmhf Octob6 Sat Sun Mon Tue Wad Thu Fri Sat 3 1 2 3 4 5 6 1 10 2 3 4 5 6 7 8 17 9 10 11 12 13 14 15 24 16 17. 18 19 20 21 22 30 23 24 25 26 27 28 29 Sun Moo Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 29 30 31 1AI IN Sun Mon Tus Wed Thu Frf Sat 1 2 3 4 5 8 T 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 V City Council resolution declaring intent to consider Project Plan and appointing Review Committee Letters to affected taxing jurisdictions requesting Review Committee member selections Economic Development Authority — presentation of tax increment financing Post Agenda of Review Committee first meeting Review Committee first meeting Post Agenda of Review Committee second meeting Review Committee second meeting Post Agenda of Review Committee third meeting Review Committee third meeting Planning Commission meeting — resolution re: conformance with Comprehensive Plan Newspaper publication and website posting of notice of public DRAFT 9 -12 -16 Subject to review and update hearings; Project Plan and Economic Impacts Report on City Website and at City Clerk's office November 21, 2016 Notice of Hearings Mailed /Emailed to Registrants December 6, 2016 City Council First Public Hearing of Ordinance Establishing TIF December 20, 2016 City Council Second Public Hearing of Ordinance Establishing TIF December 22, 2016 Request for determination of Base Assessed Value by County Assessor; request for determination of sales tax base December 22, 2016 Notice to Oklahoma Tax Commission and Oklahoma Department of Commerce Spring, 2017 Notice to School District of opportunity to protest Base Assessed Value (send immediately after County Assessor certifies Base Assessed Value) DRAFT 9 -12 -16 Subject to review and update Sn OT Citdy!n out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA, Director of Community Development Julie Trout Lombardi, City Attorney Chelsea M.E. Levo, Director of Economic Development SUBJECT: Presentation and Discussion of a Tax Increment Financing (TIF) District with Center for Economic Development Law DATE: August 5, 2016 BACKGROUND: The City of Owasso's roots are firmly set in the downtown area around Main Street as this was where the City began around the rail depot. As this City has grown, developed and sprawled away from its core, the downtown area has seen little reinvestment and has been somewhat of a forgotten area anchored only by public services and light commercial activity. A downtown is the heart of a City and across the State of Oklahoma and the Country, Americans have been re- discovering and redeveloping their downtowns. The City of Owasso and its citizens have long seen a desire to redevelop the Main Street area as evidenced by the Downtown Master Plan that was developed in 2001. This Master Plan was the result of hundreds of hours of input from staff, the community and elected officials. Unfortunately, not much came out of this plan. The City saw the creation of the Quality of Life Plan in 2011, which involved citizens designing their ideal Owasso. Much of the input from this document discussed the redevelopment of the downtown area and creating that "special place" that Owasso was missing. In 2013, the City finished the GrOwasso 2030 Land Use Master Plan, which took a great deal of input from Owasso's.citizens. Again, the direction was that this community wanted to redevelop and enhance Owasso's downtown. The document called for a downtown development district to create development standards that would create a special place in Owasso. On the heels of the GrOwasso Plan, Community Development staff created a Downtown Overlay District, which was reviewed and approved by the Planning Commission and City Council. The Downtown Overlay District created special requirements for development in the area, restricted incompatible uses, removed costly development standards and set the table for redevelopment of the area. The Overlay was a way to show potential developers that Owasso was serious about the redevelopment of the downtown and set a new standard for quality development. The issue of Downtown redevelopment was the topic of the 2015 Owasso Economic Summit. Staff, along with guests from other successful communities, presented on the vision and how to successfully transform downtown areas. One of the key takeaways is that downtown areas do not see success without public - private partnerships to create opportunities for new development. These partnerships allow new development to be successful in areas where they would otherwise fail. After the Economic Summit, multiple investors approached staff wanting to be a part of downtown's redevelopment, but were faced with the daunting reality of investing new development dollars into an area that had not seen any public or private dollars invested in years. Since the summit, staff has had multiple opportunities to speak to citizen, business and civic groups about Owasso's downtown, with great public support and interest. Staff worked with the community and stakeholders to develop a brand for the redevelopment of downtown, with the Redbud District as the chosen name. By letting the community help to name and choose the logo, interest in the redevelopment of downtown is more popular than ever. CENTER FOR ECONOMIC DEVELOPMENT LAW: Recently, Economic Development Director Chelsea Levo, Community Development Director Bronce Stephenson, Assistant City Manager Sherry Bishop and City Attorney Julie Lombardi met with the Center for Economic Development Law (CEDL) of Oklahoma City to discuss utilizing their services and expertise of incentive districts for the development of downtown Owasso. As Owasso's Redbud District is on the cusp of redevelopment, the creation of an incentive district increases options for making the downtown revitalization a success. Tax Increment Financing (TIF) Districts have been successfully utilized in transforming areas such as El Reno, Ardmore, Norman, Lawton, Enid, Midwest City, Oklahoma City, Tulsa, Broken Arrow and numerous other communities across the state. An engagement letter with the CEDL was approved by the City Council. Representatives of the firm will attend the City Council work session to discuss downtown redevelopment and the concept of a Tax Increment Financing (TIF) District. LEGEND = Owasso Corporate Limits a 12e seo soo DOWNTOWN I Feet 1 i OWAS$O 29, 30, 31 & 32 T -21 -N R -14 -E 1 W h 2 Tax Increment Financing: A Valuable Tool for Economic Develc CENTER FOR ECONOMIC 0I DEVELOPMENT LAW LESLIE V. BATCHELOR EMILY K. POMEROY CAMERON H. BREWER Owasso August 9, 2016 Tax Increment. Financing ( "TIF ") Legal Basis: Oklahoma Constitution and the Local Development Act The Local Development Act, 62 0. S. §850, et implements Art. X, Section 6C of the Oklahom Constitution and allows a city, town, or county implement a TIF in an area that is unproductivc undeveloped, underdeveloped or blighted Development Using 7!1 LJ l The Act provides a tool to be used in areas i investment, development, and economic grc difficult but possible if the Act is used L- TIFs do not impose new taxes A TIF allows a city to direct the apportionment of an increm of certain local taxes and fees to finance public project costs order to stimulate development in the area The increment is: the portion of the ad valorem taxes produced by the increased value of the property in the TIF date the TIF is passed; and /or district as measured from the portion of sales taxes collected each year that are generated by the project. Value Generation and Captur Basic TIF Model 3! b New i Incremental Taxes Tax k Captured by Project Base y Revenues flov to normal taxis a Existing Tax Base bodies Revenues continue to flow to normal taxing bodies C Statutory life of TIF district v j - i1 u � "Enterprise area" — any area within a designated state oY enterprise zone. f "Historic preservation area" — an area or structure listed nominated by the SHPO to the National Register, and st historic preservation zoning. "Reinvestment area" — an area requiring public improve 1. : -to reverse economic stagnation or decline, [> to serve as a catalyst for retaining or expanding employme [,.-to attract major investment to the area Where can TIF be used? Reinvestment Area 1 "Reinvestment area" — an area requiring public improv [ to reverse economic stagnation or decline, C= to serve as a catalyst for retaining or expanding employme ;�> to attract major investment to the area, >to preserve or enhance the tax base, or �� in which 50% or more of the structures of more that 35 ye ► Such an area is detrimental to the public health or safet, ► Such an area includes a blighted area under the Urban F Act. Required Elements of Project Plan ► 1. Boundaries of increment district and project area and sketch. ► 2. General description of public improvements, private investment, and estimated public revenues to accrue. ► 3. List of project costs. ► 4. General description of method of financing, sources, and timeframe. ► 5. Maps showing existing uses & conditions and proposed improvements. ► 6. Proposed changes in zoning. ► 7. Proposed changes in master plan and city ordinances if required. 8. Name of person in charge of implementation. ► 9. Authorization of any public entity to carry out any part of the project plan. i d d en k w q d Termination of TIF Budget of Project Costs Existing Tax Base Revenues continue to flow to normal taxing bodies 14= 25 Years TIF Ends New M Revenues flov to normal taxi bodies Statutory Guidelines /Good Police ! Use TIF where investment, development, and economic growth are difficult but possible where the tools of the Local Development Act are used. ►� Don't use TIF where investment, development, and economic growth would occur anyway. P Don't use TIF to supplant normal functions and services. Develop and apply clear standards, criteria, and limits that are applicable to all similar property and areas. Implementation Requirements ► Annual Reports ► Amount and source of revenue captured and apportioned to the project ► Amount and purpose of expenditures ► Amount of principal and interest ► Tax increment base and current appraised value ► Name of person in charge ► Disclosure of conflicts of interest b Reports must be sent to the chief executive officer of each taxing entity. Amendment or Termination ® Minor amendments can be made by implementing entity "Minor" = does not change the character or purpose of the plan; does not add more than 5% to the area or the public costs of the pl; to be financed by tax increments. ® Major amendments are adopted by the same process as a new project plan. I - District terminates at the end of the period provided for in the project plan or the period required for payment of project costs, whichever is less, but not to exceed 25 years. CEIgTI V9 IVjI E i\\l T Jams Dan Rnrchelor 301 North Harve1. Snife loo Leslie V. Ruchclor Ohlnhoma Ciry', Oklahoma. Emile K. Pomeroy 7,102 -3421 _ CENTER FOR ECONOMIC Lisa H. harden DEVELOPMENT LAW . Sabin + � 40i 23246067CLEPHONE OF COUNSEL 405 232 5010 rAcsimiL6 ,JUbft C..Vl6- '1p1'ly 6 "P'1£CCOn1aN.CUli1 CONSIDERATIONS AND PROCEDURE FOR CREATING A TAX INCREMENT FINANCE DISTRICT UNDER THE LOCAL DEVELOPMENT ACT I. Background: Redevelopment Using Tax Increment Financing The Oklahoma Constitution authorizes the development or redevelopment of areas determined by a city, town, or county to be unproductive, undeveloped, underdeveloped, or blighted. The Local Development Act provides tools to be used in cases where investment, development, and economic growth in an area are difficult but possible if the Act is used. One of the Act's tools is tax increment financing (TIF), which allows a city, town or county to direct the apportionment of an increment of certain local taxes and fees to finance public project costs in order to stimulate development in an area (the TIP district and the project area). The increment is (a) the portion of ad valorem taxes produced by the increased value of the property in the TIF district, measured from the date the ordinance creating the district is passed, and /or (b) the portion of sales taxes collected each year that are generated by the projects in the TIF district, as determined by a formula approved by the governing body. The TIF district is established by the development and approval of a project plan, which specifies the project area, the boundaries of the increment district, the objectives for the project area, the activities to be carried out in furtherance of those objectives, and the costs. TIP districts have been validated by court proceedings involving the two TIF districts in Oklahoma City (for economic development projects at the Oklahoma Health Center and for the Downtown /MAPS project) and the TIF district in Guymon (for the Guymon- Seaboard Economic Development project). II. Steps for Considering and Creating a TIF District: 1. Governing Body Initiation of Process. a. Governing body passes resolution establishing review committee and appoints its representative. i. The Review Committee consists of: I. A representative of the governing body, to serve as chairperson; 2. A representative of the planning commission, if applicable; 3. A representative designated by each taxing jurisdiction within the proposed TIF district whose ad valorem taxes might be impacted by the project; and 4. Three members (at least one of which represents the business community) representing the public at -large and selected by the other committee members from a list of seven names submitted by the chairperson of the committee. 2. Review Committee Consideration. a. Committee elects at -large members. b. Committee studies proposed project and makes findings on eligibility of proposed project area and TIF district. c. Committee makes findings on financial impacts of proposed project upon affected taxing jurisdictions and business activities in the proposed TIF district. d. Committee makes a recommendation regarding approval of proposed project and creation of TIF district. 3. Planning Commission Review. a. Planning commission determines whether proposed project plan conforms with comprehensive (master) plan, if applicable. b. Planning commission makes a recommendation regarding approval of proposed project plan. 4. Governing Body Consideration and Approval. a. Governing body must hold two public hearings before adoption of a project plan — one to provide information, including an analysis of potential impacts, and to answer questions, and a second to give interested persons the opportunity to express their views on the proposed project plan. b. Governing body considers the findings and recommendation of the review committee and the resolution and recommendation of the planning commission, if applicable. c. Governing body makes final determination that the proposed TIF district meets the eligibility criteria of the statute, including that the project area is an enterprise area, an historic preservation area, or a reinvestment area. d. Governing body makes finding that the improvement of the area is likely to enhance the value of other real property in the area and to promote the general public interest. e. Governing body adopts ordinance (or resolution) approving the project and establishing the TIF district. The CiOI)W, out Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Specific Use Permit- Glover Coffee Creek Dealership DATE: September 16, 2016 BACKGROUND: The City of Owasso received an application from the Jim Glover Auto Family for the review and approval of a Specific Use Permit for Coffee Creek Auto Dealership. The subject property is located in the 10500 block of the east US -169 Service Road. SUMMARY TABLE: Direction Zoning Use Land Use Jurisdiction Commercial Lots /Blocks 1 Lot, 1 Block Plan N/A Within'PUD? CS Within Overlay District? US -169 Overlay Water Provider North (Commercial Undeveloped Commercial City of Shopping) Owasso CS South (Commercial Undeveloped Commercial City of Shopping) Owasso RS -3 East (Residential Residential Transitional City of Single Family) Owasso West AG US -169 Public City of (Agriculture) Owasso SUBJECT PROPERTY /PROJECT DATA: Property Size 5 acres Current Zoning CS Commercial Shopping) Proposed Use Commercial Lots /Blocks 1 Lot, 1 Block Number of Reserve Areas N/A Within'PUD? N/A Within Overlay District? US -169 Overlay Water Provider Washington County Rural Water District #3 Applicable Paybacks Storm siren fee of $35 /acre, Elm Creek Sewer Payback of $1,580 /acre Streets (public or private) N/A ANALYSIS: A Specific Use Permit (SUP) is required in certain zoning districts for uses that may be a bit more intensive than surrounding uses. Within CS Zoning, an SUP is required for automobile sales, which is requested as a part of this permit. Additionally, this project site lies within the US -169 Overlay, which requires receipt of a Specific Use Permit and also caps the maximum size at 5 acres. An automobile sales use requires an SUP because it often is associated with heavier traffic, noise, lighting and use than is typically found in CS zoning. With approval of an SUP, staff, the Planning Commission and City Council can require additional conditions on the project that can help to mitigate any issues that a higher - intensity use can cause. The subject application requests approval of an SUP to allow for the development of a 5 acre car dealership that will be a Chrysler, Jeep, Dodge, RAM & Fiat facility. The facility will sell vehicles and will have a service department. The applicant has been seeking a site in Owasso for many months and after working with staff, has found a location that appears to be acceptable. Staff prefers this location within the US -169 Overlay District so that the higher development and architectural standards will apply. The applicant has submitted a set of drawings and renderings, which provide an indication of building architecture and layout of the facility on the property. A flagpole displaying the American Flag of at least 120 feet in height is proposed as a part of the development. A single building is located at the center of the site, with ample display parking along the front of the building. Site landscaping will be required that meets Owasso standards. The main facility houses a showroom, offices, parts and repair facilities and has room for expansion of another showroom. The building proposed is approximately 17,500 square feet and the site provides approximately 383 parking spaces. Connection to existing and future development will be required. Building architecture utilizes a mixture of glass, architectural metal and stucco. Additionally, as a part of their landscape package, the Glover family has offered to construct a statue of a Ram near one of the rock car display areas, celebrating both the RAM line of vehicles and the Owasso Rams mascot. Staff will recommend the following conditions be applied to the property: • Signage shall be limited to a height of 20 feet and only monument sign type. No additional signage other than signage on the building shall be allowed (does not include directional signage). • No digital signage shall be used on the property. • No banners, flags, balloons, inflatables, temporary signs, streamers or other advertising methods shall be allowed to be used on the site or attached to any vehicles. Any short -term (3 days or less) tents or tent sales shall be subject to approval by the Community Development Department. • No vehicles shall be allowed to be displayed outside of the site within the public right -of -way. • Any vehicle display ramps shall be built as berms and lined with rock and /or landscaping. No metal display racks shall be allowed. • No exterior loudspeakers shall be allowed on the back side of the development. • A minimum 6' opaque screening fence shall be required along the backside of the project. • All non - essential lighting shall be turned off from the hours of 9PM to 6AM. • Additional landscaping shall be provided on the site, subject to staff approval. A portion of the landscaping may be "banked" for use off -site in public areas. All standards of the US -169 Overlay shall be met. All site lighting shall be LED. White vinyl fencing (per Owasso standard) shall be installed along US -169 frontage for length of property. PLANNING COMMISSION: The Owasso Planning Commission considered this item at their meeting on September 12, 2016, voting 5 -0 to recommend approval with the following additional conditions: • The proposed flag and associated lighting will be required to gain FAA approval. • Additional on -site landscaping shall be provided and shall obtain staff approval. • All vehicle loading and unloading shall take place on the site, not along the service road. RECOMMENDATION: Staff recommends approval of the Specific Use Permit with staff and the Planning Commission's recommended conditions. ATTACHMENTS: Area Map Aerial Map Zoning Map Land Use Plan Map Letter from Jim Glover Auto Family SUP Site Plan Building Elevations Specific Use Permit r 7 F -, i Al / F_161s ..� 1" = 752 ft SUP 16 -03 09/07/2016 N -{ TIM 5 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To he sure of complete accuracy, please contact Owasso staff for the most up -to -date information. Speck Use Permit 1" = 752 ft SUP 16 -03 09/07/2016 -" 5 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso staff for the most up -to -date information. SUP 16 -03 Zoning Subject Property pit s�OM r i RS -3 6,tMm2 RT �. o r—T-1 � PUa 18 I SUP 16 -03 Land Use Plan LEGEND Land Use Categories - Colnmertial _ IndustrialfRegional Employment Neighborhood Mixed Use (Light Office, %I Commercial Shopping, Attached Housing, - - SF Housing, AponmeMS above retail) Parks/Recreation - Public/l.sliurlonallOwsi Public Residemial I Transitional (Amcl etl housing, duplexes, offices) ® US469 Oveday District ® 'Glenn -Mw AddNan Special Disbict Em^Dowilown Development Disttia a 1: t00yr Floodplam Planned Troil/OnStreel Biketoutel Complele Street Existing trail AL Fire Station Existing Pudic Sdml ` Future Pudic School Civilian Airstnp ® Fuwm Park and Wceamnsit Stop © liospdal Q Public Park Goff Cause A Cemetery y_ �,;AUTO-�R M§LY September 05, 2016 City of Owasso Mr. Bronce Stephenson 200 S. Main Owasso, OK 74055 RE: Jim Glover CDJR Dear Mr. Stephenson: We are writing this letter to express our excitement for the opportunity to expand our business into the City of Owasso. With your blessing, we will be building a state of the art facility for a Chrysler, Dodge, Jeep, Ram, and Fiat franchise. The Jim Glover Auto Family has been in business in Tulsa for over 20 years. At our original Chevrolet dealership, we have been the #1 volume Chevrolet dealer in Oklahoma for 8 years. We were named the GM Dealer of the Year for 3 years in a row, and the only Chevrolet dealer in Oklahoma to ever win Dealer of the Year. We were also named the DealerRater Dealer of the Year in 2015. Prior to the Chevrolet store, we built Jim Glover Dodge in Broken Arrow, which is now Chris Nike]. Right after opening, that store became number one in Oklahoma and was highly ranked in the Nation. We feel that we can be a valued member on the community, and will bring a significant amount of sales tax income for the City of Owasso. Jim Glover Chevrolet posted $7,589,958 and $7,926,266 in 2014 and 2015 respectively in parts revenue which would equate to approximately $677,000 and $707,000 is sales tax revenue for the city of Owasso in those same years. Our goal is to develop Jim Glover CDJR to be a strong member of the Owasso community. Beyond potential revenue, there are other aspects of our business that are very important to us. We have done our best to instill our family values throughout our organization. We believe in (918) 663 -2300 • 1 -44 at Memorial P.O. Box 4940 • Tulsa, OK 74159 -4940 www.jimgloverchevy.com functioning our business with honesty and integrity. Through the years, car dealerships and car salesman have developed a negative reputation. We believe it doesn't have to be that way. If you say you are going to do something, do it. If you advertise something, it needs to be available. We believe in the lifetime value of a customer, and retaining their business for life is much more important than just a one -time sale. Our family believes in giving back and we take pride in being involved in our community through many different charities and events such as the Tulsa Heart Ball, Concours for the Cure, Susan G. Komen Breast Cancer run, Toys for Tots, Salvation Army, Folds of Honor, Rogers State Saddle Up for Scholarships, and more. Our family envisions our future being a part of the Owasso community. Currently, my wife and I and Kristen's family live just Northeast of Owasso; and Kristen hopes that her children are able to attend school in Owasso. Jared and his family are currently building a home in Stone Canyon, and plan to raise their family in Owasso. During the Rams football season opener, we were talking about how it won't be long before Jareson (Jared's son) will be playing on Friday nights. We talked about how Jim Glover Chrysler, Dodge, Jeep, RAM will be a great fit with the Owasso RAMs. In closing, The Jim Glover Auto Family is very excited about the opportunity to join this amazing community and other Owasso businesses to help the future growth of Owasso. Thank You, Jim Glover President Jim Glover Auto Family L!/! '11 HWY 169 Service Road 111 I i I " j 1 el H it III r/ 111 fj rii .111;0 4/6' 1 u 1 II I 1� ill 470' DRM DESIGN GROUP uuu- 50% Landscape Set SEAL: C.RiK4 � �j McCAP, :� •. 3Bb •r czon PROJECT. Jim Glover Coffee Creek N South of 106th V Slreet eOe,,..d, 169 Access road, nodh of Lanes ai Coffee Creek .u, .^M +MUVw,nmww' /[vmw u.VK.'^N.• a n .,m as +nM'•. w9w < b.i0./ /[mum Neuar [, aqa rw, w� vawm.rgmn, +un,.e'/wrm„e s,w.Ym. L!/! '11 HWY 169 Service Road 111 I i I " j 1 el H it III r/ 111 fj rii .111;0 4/6' 1 u 1 II I 1� ill 470' DRM DESIGN GROUP uuu- 50% Landscape Set SEAL: C.RiK4 � �j McCAP, :� •. 3Bb •r czon PROJECT. REVISIONS;v «.e... ISSUE DATE: 9/6/16 SHEET NAME: Fkf X., SHEET k: L -1 Jim Glover Coffee Creek N South of 106th V Slreet eOe,,..d, 169 Access road, nodh of Lanes ai Coffee Creek REVISIONS;v «.e... ISSUE DATE: 9/6/16 SHEET NAME: Fkf X., SHEET k: L -1 Service p J'm Glover .ep T... Jim Glover_ JeepRAM ACT O—T Citoyw, out Limits. TO: Honorable Mayor and Owasso City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Final Plat - Somerset DATE: September 16, 2016 BACKGROUND: The City of Owasso received an application for review and approval of a final plat for Somerset. The subject property is located on the north side of 96 St N approximately Y2 mile west of 145 E Ave. The property was annexed under Ordinance 1064, in December 2015. Ordinance 1070 for PUD 16 -01 which governs the use on this property was approved by the City Council on March 1, 2016. SURROUNDING ZONING: Direction Zoning Use Land Use Plan Jurisdiction North RE (Residential Estates) Single Family Homes Residential Tulsa County South AG (Agriculture) Church Residential City of Owasso City of Owasso Applicable Paybacks /Fees Storm siren fee of $35 /acre; Elm Creek $1,580 /acre Streets (public or private) Private East RE (Residential Estates) Single Family Home Residential Tulsa County West RE (Residential Estates) Single Family Homes Residential City of Owasso SUBJECT PROPERTY /PROJECT DATA: Property Size 9.53 acres Current Zoning RS -3 PUD Proposed Use Single-Family Residential Lots /Blocks 45 lots in 6 blocks Number of Reserve Areas 7 Within PUD? PUD -16 -01 Within Overlay` District? No Water Provider City of Owasso Applicable Paybacks /Fees Storm siren fee of $35 /acre; Elm Creek $1,580 /acre Streets (public or private) Private ANALYSIS: The final plat for Somerset proposes 45 single family lots on a 9.53 tract of land yielding a gross density of 4.72 DU /Acre. The property is zoned RS -3 with PUD 16 -01 overlay, PUD 16 -01 governs the development of the property, including lot dimensions, setbacks, landscaping, architectural standards, etc. The main access into the development will be taken from 96 St N with the entrance aligned with the driveway serving Life Church across the street to the south. All of the proposed lots meet the minimum width and size allowances established under PUD 16 -01, which is 45 feet wide and 4,650 square feet. The development will contain private streets and stormwater appurtenances and will be gated. Perimeter and interior utility easements are shown on the plat that will allow utility companies adequate access to serve the development. Additionally, alleyways are provided that will also serve to accommodate utilities as well as access to garages. Any development that occurs on the subject property shall adhere to all subdivision, zoning, and engineering requirements in addition to those established under PUD 16 -01, including but not limited to paved streets, detention, fire protection, landscaping, and sidewalks. The City of Owasso will provide sanitary sewer service and water to the property. PLANNING COMMISSION The Planning Commission voted 5 -0 to recommend approval of the Final Plat for Somerset at their regularly scheduled meeting on September 12, 2016. RECOMMENDATION: Staff recommends approval of the Final Plat for Somerset. ATTACHMENTS: Area Map Aerial Map Zoning Map Land Use Plan Final Plat for Somerset Somerset rl = 376 ft Final Plat 08/29/2016 his map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, I please contact Owasso Public staff for the most up -to -date information. Somerset 1" = 376 ft Final Plat 08/29/2016 - U 5 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso Public staff for the most up -to -date Information. Somerset, Zoning rJ (Agrlct re _ I dg9ricull'tue' Residential Estate ni v � PUD 16 -01 RS -3 Cha is Church f Owasso _ Agri cuItu'rae ?ii t �'LLL --- Agriculture ✓ i Residential Single'Family Medium Density x O.�m — I _r LIfe.Church CwassoCampus'A' {_. - - 5 {�R `I .. -1•�— � � \� -.. _�� 1. I i i I i I i i I I l I - - -r- -- -- F C -2 - Agriculturer} i RS -40 t1'I "lay q �•� -. �'il' �^ ^�i 1" = 376 ft Final Plat 08/29/2016 y hr c `�i ' This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. 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TO: The Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: FY 2016 -2017 Street Rehabilitation Program Proposed Project Listing DATE: September 16, 2016 BACKGROUND: Annually, Street rehabilitation sites are evaluated and selected based on a comprehensive assessment of roadway conditions. The selection process is aimed at maximizing the taxpayer's return on investment by increasing roadway lifecycle and minimizing future maintenance costs while enhancing overall roadway driving conditions and public safety. PRIORITY STREET REPAIRS /MAINTENANCE IDENTIFIED: In June 2016, the Public Works staff completed an update to the city's street inventory. The data collected for the model was adjusted to reflect changes in segment conditions and a new priority listing was generated. A map depicting the location of the proposed priority sites is attached for review. The estimated cost for the base project is $1,787,033.33. In the event the bid comes in considerably less than the engineering estimate, staff has included alternate sites as part of the proposed priority sites. If approved, the Public Work's Engineering Division will proceed to complete the design and bid documents for the Street Repair project. Staff anticipates this project could be advertised in February, awarded in April, and completed by December 2017. PROJECT FUNDING: Total funding available for FY 2016 -2017 Street Rehabilitation Program is $1,800,000. The Capital Improvements Fund budget includes $1,000,000 and Street Department - Half Penny Sales Tax Fund has $800,000 allocated for this year's street repair program. RECOMMENDATION: The staff recommends approval of the FY 2016 -2017 Street Rehabilitation Program priority sites. ATTACHMENTS: Recommended FY 2016 -2017 Street Rehab Location Map Proposed Street Segments Preventive Maintenance Guidelines and Options a a° a 0 a c a a (V •r r r '� ■1111 •r 111{ 1a fir■ -o ��� - ■ ■1■ a,� • ■ - -- - r�� 11111 �����11: ■■w■r■ *� ■r sr �� ■ ■LI�l�lll - Sip . ar■r +�■■ra { � w�, � twr�. it �%� � -- • _ EL= ..... �•.••, _ . -- � c` n�� .a ■a�aa -. aiii� I � rr' im 11 � 11 � I��L ; 1IIAII� s ilr. �' *�raaw■r�r �`'� Z�?�' /YI Iy. 1 �� nnr•r.. ■- r,.. �+i�r ■ ■rsriwwr � ■nr�r■ ►vrrinsratw... n■1�:::1:. *1■1� ..� -- _ w fi R 1r ■� tr«rw ,� f• . •. s: ;,,: ° 1 � ' ■w�■ tl■ ' ax'„�_n .,. °��I °� . y '� ■� �� 11 ■ ■ ■ ■I� i',::■�"Nolim +'le �r 1�� _ iii ��w��`■�.J� _ ■ ■I _ ,, _� - : I� �" I ,. _ :.�.� °... -= >• ;� �� tt 4 ■."� {3� f *,w..�■w� ` N I...��F.V .. ..[�. °I -its alawr.nn ■■ �`�Iw� - � r9:a -� — -�!'' `' I. ■ .. �f�lr 'ar►i M. }Oel *S ��l ��`'ir• ����4.' ��u.■F��G�r.1CI�i ° ?1 '(�G♦ �� �i fa ��wS' - .. ..y a" �� ���1�' .: ��+' L.,. !� 3 c ■ � i • 1■ Evil �'.: { '..... {�G� ■w,. x" 4 n,-,5i "� r �-:., �'r'�li.� ♦ ��. llafa ��V/ ■fir ■ft1s7�'aa r■1 ■11 n`E -_���E • i �, �,s�s� � ;�/ i E���{L ::_'S iE ■ s � _ O l- u�•.:C�:xii ; - -_ i l�� { {�'ci.i �.,�d`s.p: ri .�r;a ..nn '. 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I I �' `�• �s it ���°_I. � _� C ��` r �- . • ia��.✓ Y=�f. 4. �' bvi•� ..\ t FIRM �� �, +1111■ r' —O- ``= � o • ■• ' iii - • Proposed Street Segments FY 2016 -2017 Street Rehabilitation Project List (Base Bid) Location REPAIR TYPE OCI - Average 1 Southern Links — Multiple Sites Reconstruct Concrete Pavement 62.0 2 Ator Heights — Multiple Sites BASE REPAIR, OVERLAY 58.1 3 Three Lakes— Multiple Sites BASE REPAIR, OVERLAY 67.2 4 Original Town — W 1" Ave BASE REPAIR, OVERLAY 58.8 FY 2016 -2017 Street Rehabilitation Project List (Alternate Bid) Location REPAIR TYPE OCI - Average 5 Elm Creek - N 122nd E Ave CRACK SEAL, FOG SEAL 83.6 6 Owasso Market Road - Collector CRACK SEAL, FOG SEAL 80.1 7 Owasso Medical Park - Collector CRACK SEAL, FOG SEAL 81.3 PREVENTIVE MAINTENANCE GUIDELINES AND OPTIONS Preventive Maintenance Types Pavement maintenance services are provided under two programs designed to preserve and repair roadways: 1. Preventive Maintenance, which includes • Fog Seal • Crack Seal • Micropave /Slurry Seal • Resurfacing /Overlay 2, Pavement Reconstruction Preventive Maintenance Preventive maintenance, if performed before the road begins to break up, is the more cost - effective of the two programs. Its purpose is to extend the life of the road and to keep it looking and riding, as much as possible, in like -new condition. The work performed under a preventive maintenance program could include fog sealing, micropave /slurry sealing, and resurfacing /overlay. The purpose of any type of preventive maintenance is to stop water from seeping into the roadway material, which causes early break -up of the road surface. The useful life of roadways can be extended from 20 to as much as 100 years if, on a regularly scheduled basis, small breaks are fixed and a seal coat or resurfacing is performed before severe damage occurs. This is the reason why maintenance work is sometimes performed on streets that appear to be in good condition. Fog Sealing A method of applying an asphalt emulsion to an existing pavement surface to improve sealing or waterproofing and prevent further stone loss by holding the aggregate in place. Typically, this method is recommended once the pavement life has reached five to seven years. By performing such maintenance, the pavement life is expected to be extended by five years. Crack Sealing - A_method of applying a long lasting, resilient sealant in cracks and joints which is flexible and expandable in varying and extreme pavement temperatures. The sealant will prevent the invasion of surface water between the layers of asphalt and sub - grade rock, thus preventing premature failures, deterioration, and potholes. By performing such maintenance, the pavement life is expected to be extended by three to five years. Micropove - Application of a mixture of fine aggregate with asphalt emulsion. Micropave is utilized on streets with higher traffic volumes. Depending on the traffic volume, this method is recommended once the pavement life has reached five to eight years. By performing such maintenance, the pavement is expected to be extended for an additional 10 years. Resurface /Overlay - Asphalt overlay is a road - resurfacing method where a lift of asphalt is placed on top of the existing roadway surface. Asphalt overlays are designed to extend the life of a road's driving surface and keep roads in good condition by preventing potholes and preserving the underlying road bed structure. With preventive maintenance measures in place, the pavement life is expected to be extended for an additional 15 -20 years. Pavement Reconstruction When the condition of a roadway reaches the point where preventive maintenance is no longer cost - effective, the entire roadway must be removed and replaced. The City Wit lout Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Right of Way Acquisition for the Garnett Road Improvements DATE: September 16, 2016 BACKGROUND: City staff is currently involved in the acquisition of rights of way and easements for the Garnett Road Improvements from East 96th Street North to East 106th Street North. As a part of those acquisitions, negotiations for the purchase of land from Doris J. Barnes, for 5,539 square feet of right of way, have been successfully completed. DESCRIPTION /PURCHASE PRICE: Doris J. Barnes - The appraised value of the right of way is $7.25 per square foot, for a purchase price of $40,158.00. Compensation for damages and permanent easement in the amount of $10,046.00 was included in addition to the right of way cost, for a total offer of $50,204.00. (See Attachment.) Doris J. Barnes', son, Mr. Barnes, rejected the offer. After several discussions with Mr. Barnes, the Barnes family accepted a second offer in the amount of $58,512.25 (see Attachment) - which calculates to be $8.00 per square foot for right of way and $7.69 per square foot for permanent easement. 131PG71,11[e7i Funding for this purchase is available from the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval to purchase right of way, easement and compensation for damages in the amount of $58,512.25 to Doris J. Barnes and authorization for payment. ATTACHMENTS: First Offer - Doris J. Barnes Second Offer and Agreement - Doris J. Barnes Site Map OFFER LETTER Dear: Doris Bathes 9711 N. Garnett Road Owasso, OIL 74055 Project: STP -Xxxx City of OFvasso Parcel: 3 JIP: 30742 (04) A road widening improvement project has been planned for construction in your area, The project will require that the City of Owasso will acquire right-of-way across the property which your own or ht which you have an interest. The agent presenting this letter has explained the project and its effects upon you and your property and is malting an offer to acquire the right -of- way from you in the name of City of Owasso. Our offer is as follows: To acquire right-of way $50.205,00 Of the amount 110,046.00 is compensation for Cost to Cue Damages Total Offer wldatnages is $50,205,00 The agent making you the offer is not authorized to change the amount. The above offer is the amotnt the City of Owasso has deteimnted to be the Fair Market Value of the part. of your property needed inclusive of damages (if any) to your remaining property. This is a firm offer made according to statutory requirements; however, there is no prohibition against you donating the land for the right-of-way, if you wish to do so. If it is necessary for you to move any of your personal property, you will be given 90 days from the date shown below to clear the right -of -way. Your consideration of our purchase offer to buy your property will be appreciated. Yours very truly, oger St ens, City of Owasso Pu lie Works Director =Craddo ure delivered and written offer made by: Acquisition Services Date : LI _q l L. /l`_U ^Jc.5 (Date Written Offer and Properly Rights Brochure delivered) LPA 09/07 June 29, 2016 Doris J. Barnes 9711 North Garnett Road Owasso, OK 74055 RE: City of Owasso Road Widening Project Job No. 30742(04) North Garnett Road — Parcel 3 Dear Mrs. Barnes: I have presented your counter offer to the City of Owasso. They have instructed me to present the following offer for the needed right of way and easements for this project. The City of Owasso will increase the offer to you to the amount of $58,512.25. The temporary easements needed are for the tie -it to the new driveway approaches to be constructed with project. The temporary easements are not filed of record and state that they are only for a limited time. I will need to obtain your loan information in order to contact your lender to obtain a partial release of mortgage. If this offer meets with your approval, I would request that you acknowledge with your signature below. I will need to obtain this signed letter and the enclosed W -9 so the check can be processed. It will take about three weeks in order to obtain the check. If you have any questions please feel free to contact me at the number listed above to discuss this project. Sincerely, 4 ��J- - Mike R. Craddock Terra Acquisition Services Cc Roger Stevens, Public Works Director Agreed to: al//Vvy,� -�z.� Doris Barnes Date mikec@first-coinmercial.com • 918.605.1436 • 8301 East 701 Place, Tulsa, OK 74133 Garnett Road - Land Acquisition 1" = 752 ft Barnes Property 09/15/2016 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso Public staff for the most up -to -date Information. TO: The Honorable Mayor and City Council City of Owasso FROM: Teresa Willson Information Technology Director SUBJECT: Capital Improvements Project Determination Resolution 2016 -16 DATE: September 16, 2016 EXECUTIVE SUMMARY: Staff is presenting a resolution regarding an amendment to the Capital Improvement project list to include Fire Station Number 4 with Administration and Training Center. This is the final step in the process to request adding a project to the list of projects eligible for funding through the Capital Improvement Fund. BACKGROUND: In 1983, the citizens of Owasso passed a one cent sales tax increase. In 1988, the voters restricted the use of that sales tax to fund capital projects, often referred to as the third penny of sales tax. Revenue from this sales tax has been used to fund a variety of capital projects, changing with the needs resulting from the growth of Owasso. The third penny sales tax has been instrumental in providing the funds necessary to develop or update much of the City's infrastructure. In addition to infrastructure, other capital improvement needs have been addressed, such as facility improvements, and large scale equipment upgrades. In 2003, the third penny was made permanent by a vote of the citizens of Owasso, and continues to be the major source of funding to provide for the City's capital needs. Adopted by the City Council in September 2003, Resolution 2003 -14 defines the process to amend the Priority Determination of projects eligible to receive funding from the Capital Improvements Fund, also known as the permanent third -penny sales tax. Simply stated, this process amends the current list of Capital Improvement projects. The Capital Improvements Committee conducted a public meeting on August 11, 2016, and voted unanimously to recommend Fire Station Number 4 with Administration and Training Center be added to the list of projects eligible for funding by the third -penny sales tax. In accordance with Resolution 2003 -14, the City Council conducted a public hearing on this matter, September 6, 2016. FIRE STATION NUMBER 4 PROJECT INFORMATION The City recently purchased 10 acres of land on E 1161h St N in anticipation of building Fire Station No. 4 at that location. The addition of this fire station is expected to improve the department's ability to deliver timely fire protection and ambulance services for residents of Owasso, and the northern service area of the Fire Department. Fire Administration offices allow all Fire administrative offices to be located at one facility, which is not currently the case. This portion of the project would also include a Police department sub- station, large training, and Fire department command /coordination center to be utilized for significant emergency events. The Training Center provides multipurpose facilities to be used in the training of firefighters, providing a variety of scenarios. It also serves as facilities that can be utilized in Police and Public Works training. The City Council conducted a public hearing on September 6, 2016, in accordance with Resolution 2003 -14, to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. Any action taken by the City Council to amend the current list of projects must be made by adopting a resolution. CURRENT PROJECT PRIORITIES: Adopted July 5, 2016, Resolution 2016 -10 designated the following list of projects as eligible for funding from the Capital Improvements Fund: • E 86 St N Widening Project (Main to Memorial) • E 106 St N and N Garnett Road Intersection Improvements • East and West Service Roads (E 66 St N to E 126 St N) • E 76 St N Widening Project (Hwy 169 to N 129 E Avenue) • Sports park • Vehicle Maintenance Facility • Main Police Station /City Hall • E 96 St N & N 129 E Ave Infrastructure Improvements • Annual Street Rehabilitation Program • Garnett Road Widening Project (E 96 St N to E 106 St N) • Elm Creek Park Improvements • Transportation Master Plan • E 116 St N and N 129 E Ave Intersection Improvements • Intersection Traffic Signal Improvements Highway 20 and N 140 E Ave • Replacement Fire Engine • Radio System Upgrade • Garnett Road Widening (E 106 St N to E 116 St N) • E 106 St N and N 145 E Ave Intersection Improvements • E 96 St N and N 145 E Ave Intersection Improvements • Brookfield Crossing Subdivision Stormwater Improvements • Central Park /Lakeridge Subdivision Stormwater Improvements • South Sports Park Regional Detention Pond Project • Elm Creek Tributary 5A and Rayola Park Stormwater Improvements • E 76 St N and Main Street Intersection Improvements • Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements RECOMMENDATION: Staff recommends adoption of Resolution 2016 -16 amending the Capital Improvement Project list to include Fire Station Number 4 with Administration and Training Center ATTACHMENTS: Resolution 2016 -16 Memoranda dated August 5, 2016, to Owasso Capital Improvement Committee CITY OF OWASSO, OKLAHOMA RESOLUTION 2016 -16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AMENDING THE PRIORITY DETERMINATION OF CAPITAL IMPROVEMENT PROJECTS ELIGIBLE FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND. WHEREAS, on the 141h day of October, 2003, the citizens of the City of Owasso, Oklahoma, approved Ordinance 763, providing for the extension of the third penny sales tax and further, restricting the use of said sales tax generated by such third penny extension to capital projects reviewed by the Capital Improvements Committee and approved by the City Council by resolution; and, WHEREAS, the City Council by previous Resolutions designated the following Capital Improvement projects as eligible for funding from the Capital Improvement Fund: • E 86 St N Widening Project (Main to Memorial) • E 106 St N and N Garnett Road Intersection Improvements • East and West Service Roads (E 66 St N to E 126 St N) • E 76 St N Widening Project (Hwy 169 to N 129 E Avenue) • Sports park • Vehicle Maintenance Facility • Main Police Station /City Hall • E 96 St N & N 129 E Ave Infrastructure Improvements • Annual Street Rehabilitation Program • Garnett Road Widening Project (E 96 St N to E 106 St N) • Elm Creek Park Improvements • Transportation Master Plan • E 116 St N and N 129 E Ave Intersection Improvements • Intersection Traffic Signal Improvements Highway 20 and N 140 E Ave • Replacement Fire Engine • Radio System Upgrade • Garnett Road Widening (E 106 St N to E 116 St N) • E 106 St N and N 145 E Ave Intersection Improvements • E 96 St N and N 145 E Ave Intersection Improvements • Brookfield Crossing Subdivision Stormwater Improvements • Central Park /Lakeridge Subdivision Stormwater Improvements • South Sports Park Regional Detention Pond Project • Elm Creek Tributary 5A and Rayola Park Stormwater Improvements • E 76 St N and Main Street Intersection Improvements • Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements WHEREAS, the City Council, after receiving a recommendation from the Capital Improvements Committee and properly notifying the public as required by Resolution 2003 -14, held a Public Hearing on Tuesday, September 6, 2016, to consider projects to be included on the Capital Projects list. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that, to -wit: The Capital Improvement Projects list heretofore designated as priority be amended by providing that the following be included as capital projects for funding from the Capital Improvements Fund: Fire Station Number 4 with Administration and Training Center DATED this 20th day of September, 2016. Mayor Lyndell Dunn ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney 0—Al'-co,tywa out Limits. TO: Capital Improvements Committee City of Owasso FROM: Christopher A. Garrett Fire Chief SUBJECT: Fire Station No. 4 DATE: August 5, 2016 BACKGROUND: In 2013, fire department staff conducted an assessment of response capability to determine the need for, and priorities of, future growth. That assessment identified several areas of the fire and ambulance response district where a timely response to emergency incidents was unachievable based on the physical locations of the city's three fire stations. Of those identified areas, the northernmost area presented the greatest concern due to its current population and call history, as well as the planned and anticipated commercial and residential development along the district served by E. 116 Street North, Garnett Road, N. 129 East Avenue, and Highway 169. With the passage of the half -penny sales tax in January 2015, fire department staff moved forward with identifying a suitable tract of land to purchase, knowing that purchasing the land and the ancillary costs associated with that purchase would be the first step in providing more effective fire and ambulance services in the north and northwest areas of the fire department's response district. Of the tracts of land available in that area, staff identified a 10 -acre tract of land at 11933 E. 116 Street North that was well - positioned for Fire Station No. 4, and was large enough to support a training facility and an administrative building. In March 2015, City Council approved the purchase of the 10 -acre property from Danny and Barbara Eberle for $500,000.00. In April 2015, the city completed the purchase of the property. INITIAL PROJECT DESIGN: From December 2015, through March 2016, a review team of six individuals conducted a thorough evaluation of the eight architectural and design firms who submitted their qualifications for consideration. The architectural and design firm, Williams Spurgeon Kuhl and Freshnock (WSKF) of Kansas City, Missouri was chosen by all six team members. They (WSKF) have done extensive work in the design of fire stations, administrative offices, and fire training centers. The review team believed that WSKF's project approach and design processes (including checks and balances), as well as their team of expert consultants would assure the city a finished product that met all of its current and future needs. In particular, WSKF was working with Abercrombie Planning and Design of Fort Worth, Texas to bring additional fire station and training center design expertise to this project. On March 15, 2016, City Council approved the contract with Williams Spurgeon Kuhl and Freshnock Architects, Inc. (WSKF) of Kansas City, Missouri for architectural design and engineering services for the Fire Station No. 4 Master Plan in the amount of $223,970. Regarding the scope of design, both parties agreed that a master plan of the complete project design was necessary, regardless of whether or not the construction of the fire station, training center, and administrative building were sequenced or concurrent. Specifics of the master plan were to include: Fire Station No. 4: • Living quarters and operational areas for up to eight personnel. • Living quarters for Shift Commander. • Additional apparatus bay space for quartering reserve apparatus. Training Center: • Multi- purpose facility designed to provide realistic training involving live fire, hazardous material incidents, and technical rescues. • Props suited for law enforcement training (excluding live weapons). • Area for the Public Works Department to use for hands -on training using heavy equipment. Fire Administration: • Office quarters for all current and future administrative positions in one location to enhance coordination and communication among the administrative staff. • Police department sub - station to better serve the northern area of the city. • Large training room to be used by fire, police, and public works personnel to support outside activities on the training center grounds, as well as by the community for meetings. • Fire department command /coordination center during significant emergency events. FINAL PROJECT DESIGN: The completed Master Plan took into account the fire department's need to address current and future needs in all three components, maximize efficiency of space, use of the training facilities by other city departments and the community (where appropriate), and current and anticipated fire hazards within the community. Additionally, the facilities had to: be "50 -year solutions "; utilize low maintenance construction elements; incorporate environmentally - friendly options wherever possible; and present a professional image for the city. Fire department staff and WSKF worked collaboratively throughout the planning and designing process. Using several methods of inquiry, the project team produced a list of needs relative to the fire department's current and future administrative and field operations. Included was the community risk assessment that involved every firefighter in operations. This assessment allowed WSKF and Abercrombie Planning and Design to develop the Master Plan for the training center that concentrated on the type of incidents that our firefighters will likely face, even as the city grows. The final design included a single 20,689 square foot building that quartered the operations staff for Fire Station No. 4, the shift commander, all of fire administration staff (including the Fire Marshal's Office), and police operations personnel responsible for the northern sections of the city. (See Table 1.) Additionally, the final design included the training center, consisting of four training buildings, a maintenance /storage /training building, an outdoor classroom, and a salt and sand storage facility for the Public Works Department. (See Table 2.) Table 1: Fire Station No_ 4 Comnnnents Living Quarters Apparatus Bays Fire Administration Police Satellite Office 5,515 Square Feet 6,697 Square Feet 7,826 Square Feet 652 Square Feet Seven (7) Three (3) Drive Lobby /Reception Office (3 -4 Work Individual Through Apparatus Area Stations) Bunkrooms Bays One (1) Captain's One (1) Small Bay Eleven (11) Briefing Office /Bunkroom for Shift Administrative Offices Room /Interview Commander's Room Vehicle One (1) Shift Large Gear Storage One (1) Large Restroom Commander's Room (Doubles as Conference Room Bunkroom Tornado Shelter) Kitchen Various Storage and Two (2) Small Storage Room Designated Work Conference Rooms Areas Dining Room Watch Desk /Radio Training Room (46 Room Person)/ Emergency Coordination Room Dayroom Workroom Fitness Room Breakroom Public Restroom Two aspects of the final design were notably different from the expectations communicated to the design team at the start of the project. The first difference is the lack of a fourth drive - through apparatus bay, which was planned for quartering reserve apparatus. The design team proposed a maintenance /storage /training building as part of the training center, but located immediately behind the fire station. Along with housing the reserve apparatus and storing the department's operational and maintenance equipment and supplies, the building's bay space would contain multiple props for hazardous materials training. The second difference is the incorporation of the training room into the administrative space. This project component was originally considered as a stand -alone building as part of the training complex; however, this design maintains the community's ability to use the training room, without compromising the security of the administrative offices or interfering with administrative operations. Table 2 Trainina Center Cmmnnncnt< Maintenance /Storage Apartment /Hotel/ Residential Training Outdoor Building Commercial Buildings Classroom Training Building 6,000 Square Feet 8,782 Square Feet 1 -Story/ 1,200 Square Covered Foot Residential Training Area Mock -up Two Apparatus Bays for Apartment Mock- 1' /z -Story/ 1,800 Bench Reserve Apparatus ups Square Foot Seating Residential Mock -up Bulk Storage Are for Commercial 2 -Story / 2,500 Square Operational and Facility Occupancy Mock- Foot Residential Maintenance Supplies ups Mock -up SCBA Compressor for Hotel Room Mock- Class A and Natural Refilling Air Cylinders ups Gas -Fired Burn Props 02 Refilling System Natural Gas -Fired Oil /Water Separation Burn Props Turnout Gear Extractor Multiple Rappelling Points Hazardous Materials Two Stairwells Training Props Restrooms for Training Sprinkler /Standpipe Center Props PROBABLE COST: The design team at WSKF has produced a "Statement of Probable Cost" that takes into account the project details as they are currently designed. Table 3 (see below) shows the costs associated with each project component; however, WSKF has advised us that some of the costs associated with construction, site development (civil engineering), and landscaping are shared costs that will have to be recalculated if the scope of the project is limited to only one or two components. Additionally, some of the site development costs may be a part of the E. 116 Street North widening project; thus, there may be some cost savings (to one project or the other) in this area. The cost of the fire apparatus and ambulance for the fire station, as well as the fire and EMS equipment to stock the apparatus are not project costs identified in WSKF's Statement of Probable Cost. These costs have been added to WSKF's cost estimates (Table 3) to more accurately communicate the total cost of the project (excluding staffing). Table 3- MMpmant of Prnhnhln f nc+ /W'Zk rN- b...L ,.a:.... n --- ...a..., ..__a_ Project Component SQ. FT. Unit Subtotal Fee 6% P &P Bonds 1.5% Contingency 15% Total Fire Station No. 4 12,210 225 $2,747,700 $164,862 $43,688 $443,438 $3,399,688 Fire Station No 4 FFE $140,000 $140,000 Fire Administration 8,478 200 1,695,600 $101,736 $26,960 $273,644 $2,097,940 Fire Administration FFE 1190,000 $190,000 Training Center $4,435,647 $266,139 $70,527 $715,847 $5,488,160 Site Development 3,041,630 1182,498 J48,362 $490,873 $3,763,363 Landscaping 281,765 $16,906 14,480 $45,473 $348,624 Apparatus $1,500,000 $1,500,000 Equipment 250,000 $250,000 Total $14,282,342 1 $732,141 $194,017 $1,969,275 $17,177,775 PROJECT SCOPE AND TIMELINE: There are five options regarding the project scope: (1) delay construction on the entire project; (2) construct the fire station in 2017, and delay construction on the training center and fire administration; (3) construct the fire station and the training center in 2017, and delay construction on fire administration; (4) construct the fire station and fire administration in 2017, and delay construction on the training center; or (5) construct all components in 2017. The benefits of each component, whether considered independently or collectively, are experienced by the fire department staff, police department staff, public works staff, as well as the community they serve, primarily through operational efficiency or effectiveness. However, the decision about the project scope must take into account the clear fiscal challenges affixed to each of the five options. Options 1, 2, 3, and 4 contain construction delays that will ultimately result in increased construction costs, if and when the unbuilt component(s) are constructed. Representatives from WSKF advised city staff that it is preferable to award a construction contract in the first quarter of the year. This time frame yields lower construction costs, and provides the selected construction firm time to mobilize during challenging transitional weather patterns. As such, WSKF recommends determining the project scope by September, to allow their design team adequate time to develop construction documents and prepare the bid specifications prior to the end of the calendar year. RECOMMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council to place the construction of Fire Station No. 4 on the list of projects eligible to receive Capital Improvement funding. CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 09103116 Department Payroll Expenses Total Expenses Municipal Court 5,557.74 8,103.78 Managerial 23,015.12 32,276.56 Finance 15,788.16 24,168.12 Human Resources 8,694.97 14,131.48 Community Development 15,709.59 25,000.88 Engineering 15,262.03 23,046.40 Information Systems 14,008.21 21,301.89 Support Services 8,540.15 12,769.25 Cemetery 1,158.40 1,769.28 Police Grant Overtime - Central Dispatch 20,004.43 34,113.09 Animal Control 3,896.57 5,720.83 Emergency Preparedness 1,763.98 2,505.47 Stormwater /ROW Maint. 8,224.21 12,038.45 Park Maintenance 9,415.57 14,250.33 Culture /Recreation 5,216.18 8,444.17 Community- Senior Center 3,949.11 5,603.73 Historical Museum 664.40 745.98 Economic Development 3,446.85 4,509.86 General Fund Total 164,315.67 250,499.55 Garage Fund Total 4,799.61 7,814.97 Ambulance Fund Total 553.85 621.86 Fire Fund 37 Total 157,760.47 238,083.07 Police Fund 38 Total 143,642.55 218,573.04 Streets Fund 39 Total 12,347.08 19,522.21 Stormwater Fund 27 Total Worker's Compensation Total Strong Neighborhoods Total 3,856.34 5,61517 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 9115116 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE ADMIN FEES DENTAL DEPT TOTAL VSP VISION MEDICAL SERVICES VISION DEPT TOTAL AMOUNT 13,659.23 63,188.54 49,607.16 54,062.33 24,002.84 204,520.10 10,177.30 2,743.34 12,920.64 2,384.43 2,384.43 HEALTHCARE SELF INSURANCE FUND TOTAL 219,825.17 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2016.2017 Budgetary Basis Statement of Revenues & Expenditures As of August 31, 2016 FUND BALANCE (Budgetary Basis) Beginning Balance 3,544,741 3,544,741 Ending Balance $ 4,006,068 $ 3,207,653 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET REVENUES: Taxes $ 2,565,261 $ 5,198,306 $ 31,574,550 16.46% Licenses & permits 13,630 32,208 255,700 12.60% Intergovernmental 87,228 160,273 776,604 20.64% Charges for services 56,252 95,611 691,165 13.83% Fines & forfeits 70,736 140,888 695,750 20.25% Other 2,651 52,444 104,322 50.27% TOTAL REVENUES $ 34,098,091 16.66% $ $ 5,679,729 2,795,757 EXPENDITURES: Personal services $ (1,357,849) $ (2,536,721) $ (18,541,121) 13.68% Materials & supplies (61,944) (99,270) (1,035,500) 9.597 Other services (183,165) (333,758) (2,159,483) 15.46% Capital outlay (87,700) (97,496) (2,429,459) 4.01% TOTAL EXPENDITURES $ (24,165,563) 12.69% $ (3,067,244) $ (1,690,658) REVENUES OVER EXPENDITURES $ 9,932,528 $ 2,612,484 $ 1,105,099 TRANSFERS IN (OUT): Transfers in - Sales Tax $ 1,270,856 $ 2,603,036 $ 15,725,000 16.55% Transfers out - RAN Financing - - (169,967) 0.00% Transfers out (2,014,531) (4,123,308) (25,824,649) 15.97% TOTAL TRANSFERS $ (743,675) $ (1,520,273) $ (10,269,616) 14.80% NET CHANGE IN FUND BALANCE $ $ (337,088) 361,423 $ 1,092,212 ENCUMBRANCES OUTSTANDING $ (630,885) FUND BALANCE (Budgetary Basis) Beginning Balance 3,544,741 3,544,741 Ending Balance $ 4,006,068 $ 3,207,653