HomeMy WebLinkAbout2016.09.26_Sales Tax Watchdog Committee AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO SALES TAX WATCHDOG COMMITTEE
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Regular
September 26, 2016
6:30 PM
City Hall
200 S Main
Owasso, OK
AGENDA
RECEIVED
SIP 2 2 7016
City Clerk's Office
1. Call to Order
Steve Mowery, Chair
2. Roll Call
Juliann Stevens
3. Orientation and Introduction of New Members
Sherry Bishop
4. Presentation of City Council Resolution No. 2016 -06, designating the Sales Tax Watchdog
Committee to provide oversight for the Vision for Owasso Sales Tax Funds - Attachment
Sherry Bishop
S. Consideration and action relating to the March 28, 2016 Minutes - Attachment
Steve Mowery, Chair
6. Presentation of City Council Resolutions No. 2016 -10 and 2016 -16, identifying new projects
eligible for funding from the Capital Improvements Fund - Attachment
Sherry Bishop
7. Discussion of the Project Status Report - Attachment
Sherry Bishop
8. Discussion of Financial Reports - Attachment
Linda Jones
9. Consideration and action relating to the Progress Report for Public Distribution- Attachment
Steve Mowery, Chair
10. Report from City Manager
11. New Business
12. Adjournment
Agenda filed in the office of the City Irk and posted on t e w4t entrance door to City Hall at
12:00 PM on Thursday, September 22 201
Juliann M. Stevens, uty City Clerk
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2016 -06
A RESOLUTION OF THE CITY COUNCIL OF OWASSO, OKLAHOMA, DESIGNATING THE
CITIZENS' SALES TAX WATCHDOG COMMITTEE TO PROVIDE OVERSIGHT FOR THE
VISION FOR OWASSO SALES TAX FUNDS.
WHEREAS, Voters approved the Vision for Owasso .55% sales tax on April 5, 2016; and,
WHEREAS, the declared purpose of the Vision for Owasso sales tax is to provide revenues
to fund street improvements and related expenditures, to include debt service on obligations
issued to finance said improvements; and,
WHEREAS, the Vision for Owasso projects are to be street improvements on East 96th
Street North and street improvements on East 116th Street with any excess revenue collected to
be used for additional street improvements; and
WHEREAS, The Citizens' Sales Tax Watchdog Committee is charged with monitoring the
expenditure of the proceeds from the "third penny" sales tax approved by the citizens in 1988,
1997, and 2003. Additionally, the committee is responsible for "reporting" to the public (in any
manner deemed appropriate) the use of those funds and any other information the committee
believes the public should know; and
WHEREAS, the City Council desires to establish the some public reporting system for the
Vision for Owasso sales tax funds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT: the Citizens' Sales Tax Watchdog Committee shall provide oversight for the
Vision for Owasso sales tax funds.
APPROVED AND ADOPTED this 171h day of May 2016, by the City Council of the City of
Owasso, Oklahoma.
Gv�y OF GtiS,
ATTEST: o:rcrnL dell Dunn, Mayor
ESE AL
Sherry Bish , City Clerk OnLAHaukP
APPROVED AS TO FORM:
IdaAOU
Juli ombardi, City Attorney ney
OWASSO SALES TAX WATCHDOG COMMITTEE
MINUTES OF REGULAR MEETING
Monday, March 28, 2016
The Owasso Sales Tax Watchdog Committee met in regular session on Monday, March 28, 2016
in the Old Central Building, 109 N. Birch, per the Notice of Public Meeting filed in the Office of the
City Clerk and the Agenda posted on the City Hall bulletin board at 5:00 PM on Wednesday,
March 23, 2016.
ITEM 1: CALL TO ORDER
Chair Steve Mowery called the meeting to order at 6:30 PM.
ITEM 2: ROLL CALL
PRESENT
David Boggs Steve Mowery Ed Wagner
Brandon Miller Mike Westerman Cyndi Knoten
Don Hutchings Matthew Roberts Trey Thee
Danny Ewing
ABSENT
Mark Schneider
ITEM 3. ELECTION OF VICE CHAIR
Chair Steve Mowery presented the item. Mike Westerman moved to elect David Boggs to the
position of Vice Chair, seconded by Steve Mowery.
AYE: Boggs, Hutchings, Knoten, Miller, Mowery, Roberts, Thee, Wagner, Westerman
NAY: None
ABSTAIN: None
Motion carried 9 -0.
ITEM 4: CONSIDERATION AND ACTION RELATING TO THE JULY 27, 2015 MINUTES
Discussion held. Brandon Miller moved, seconded by Don Hutchings to approve the minutes of
the July 27, 2015 regular meeting.
AYE: Boggs, Hutchings, Knoten, Miller, Mowery, Roberts, Thee, Wagner, Westerman
NAY: None
ABSTAIN: None
Motion carried 9 -0.
ITEM 5: DISCUSSION OF CITY COUNCIL RESOLUTION 2015 -17, IDENTIFYING NEW PROJECTS
ELIGIBLE FOR FUNDING THE CAPITAL IMPROVEMENTS FUND
Danny Ewing arrives. Sherry Bishop presented the item and discussion was held.
ITEM 6: DISCUSSION OF THE PROJECT STATUS REPORT
Roger Stevens, Public Works Director, and Sherry Bishop presented status reports on current CIP
funded projects. Discussion was held.
ITEM 7: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS
Linda Jones, Finance Director, presented the financial reports included in the agenda packet.
Discussion was held.
Watchdog Committee
March 28, 2016
ITEM 8: CONSIDERATION AND ACTION RLATING TO A PROJECT COMPLETION REPORT
A. FY 2014 -2015 Street Rehabilitation Program
B. Transportation Master Plan
C. Pumper Truck Purchase, Fire Department
Steve Mowery presented the item. David Boggs moved, seconded by Brandon Miller to
approve the completion reports as submitted.
AYE: Boggs, Ewing, Hutchings, Knoten, Miller, Mowery, Roberts, Thee, Wagner, Westerman
NAY: None
ABSTAIN: None
Motion carried 10 -0.
ITEM 9: CONSIDERATION AND ACTION RELATING TO THE PROGRESS REPORT FOR PUBLIC
DISTRIBUTION
Linda Jones presented the item. Brandon Miller moved, seconded by Danny Ewing to approve
the Progress Report for Public Distribution as submitted.
AYE: Boggs, Ewing, Hutchings, Knoten, Miller, Mowery, Roberts, Thee, Wagner, Westerman
NAY: None
ABSTAIN: None
Motion carried 10 -0.
ITEM 10: PRESENTATION OF THE APRIL 5, 2016 VISION FOR OWASSO SALES TAX ELECTION
Warren Lehr presented the item and discussion was held
ITEM 11: REPORT FROM CITY MANAGER
None.
ITEM 12: NEW BUSINESS
None.
ITEM 13: ADJOURNMENT
David Boggs moved, seconded by Mike Westerman to adjourn the meeting.
AYE: Boggs, Ewing, Hutchings, Knoten, Miller, Mowery, Roberts, Thee, Wagner, Westerman
NAY: None
ABSTAIN: None
Motion carried 10 -0.
The meeting adjourned at 8:00 PM.
2
Steve Mowery, Chair
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2016 -10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
AMENDING THE PRIORITY DETERMINATION OF CAPITAL IMPROVEMENT PROJECTS
ELIGIBLE FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND.
WHEREAS, on the 141h day of October, 2003, the citizens of the City of Owasso,
Oklahoma, approved Ordinance 763, providing for the extension of the third penny sales tax
and further, restricting the use of said sales tax generated by such third penny extension to
capital projects reviewed by the Capital Improvements Committee and approved by the City
Council by resolution; and,
WHEREAS, the City Council by previous Resolutions designated the following Capital
Improvement projects as eligible for funding from the Capital Improvement Fund:
E 76 St N Widening (Hwy 169 to N 129 E Ave)
E 86 St N Widening (Main to Memorial)
Garnett Road Widening (E 96 St N to E 106 St N)
Garnett Road Widening (E 106 St N to E 116 St N)
E 96 St N and N 145 E Ave Intersection Improvements
E 106 St N and N Garnett Road Intersection Improvements
E 106 St N and N 145 E Ave Intersection Improvements
E 116 St N and N 129 E Ave Intersection Improvements
Highway 20 and N 140 E Ave Intersection Traffic Signal Improvements
East and West Service Roads (E 66 St N to E 126 St N)
Annual Street Rehabilitation Program
Sports Park
Elm Creek Park Improvements
Vehicle Maintenance Facility
Main Police Station /City Hall
Radio System Upgrade
WHEREAS, the City Council, after receiving a recommendation from the Capital
Improvements Committee and properly notifying the public as required by Resolution 2003 -14,
held a Public Hearing on Tuesday, June 21, 2016, to consider projects to be included on the
Capital Projects list.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, that, to -wit:
The Capital Improvement Projects list heretofore designated as priority be amended by
providing that the following be included as capital projects for funding from the Capital
Improvements Fund:
Brookfield Crossing Subdivision Stormwater Improvements
Central Park /Lakeridge Subdivision Stormwater Improvements
South Sports Park Regional Detention Pond Project
Elm Creek Tributary 5A and Rayolo Park Stormwater Improvements
E 76 St N and Main St Intersection Improvements
Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements
ATTEST:
Sherry
APPROVED AS TO FORM:
�r�'�j� Y OF O
SEAL cIAL
ly9�uO r
4uliLombardi, City Attorney
WDATEDthi day of July, 2016
Dunn
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2016.16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
AMENDING THE PRIORITY DETERMINATION OF CAPITAL IMPROVEMENT PROJECTS
ELIGIBLE FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND.
WHEREAS, on the 14th day of October, 2003, the citizens of the City of Owasso,
Oklahoma, approved Ordinance 763, providing for the extension of the third penny sales tax
and further, restricting the use of said sales tax generated by such third penny extension to
capital projects reviewed by the Capital Improvements Committee and approved by the City
Council by resolution; and,
WHEREAS, the City Council by previous Resolutions designated the following Capital
Improvement projects as eligible for funding from the Capital Improvement Fund:
• E 86 St N Widening Project (Main to Memorial)
• E 106 St N and N Garnett Road Intersection Improvements
• East and West Service Roads (E 66 St N to E 126 St N)
• E 76 St N Widening Project (Hwy 169 to N 129 E Avenue)
• Sports park
• Vehicle Maintenance Facility
• Main Police Station /City Hall
• E 96 St N & N 129 E Ave Infrastructure Improvements
• Annual Street Rehabilitation Program
• Garnett Road Widening Project (E 96 St N to E 106 St N)
• Elm Creek Park Improvements
• Transportation Master Plan
• E 116 St N and N 129 E Ave Intersection Improvements
• Intersection Traffic Signal Improvements Highway 20 and N 140 E Ave
• Replacement Fire Engine
• Radio System Upgrade
• Garnett Road Widening (E 106 St N to E 116 St N)
E 106 St N and N 145 E Ave Intersection Improvements
• E 96 St N and N 145 E Ave Intersection Improvements
• Brookfield Crossing Subdivision Stormwater Improvements
• Central Park /Lakeridge Subdivision Stormwater Improvements
• South Sports Park Regional Detention Pond Project
• Elm Creek Tributary 5A and Rayola Park Stormwater Improvements
• E 76 St N and Main Street Intersection Improvements
• Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements
WHEREAS, the City Council, after receiving a recommendation from the Capital
Improvements Committee and properly notifying the public as required by Resolution 2003 -14,
held a Public Hearing on Tuesday, September 6, 2016, to consider projects to be included on the
Capital Projects list,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
that, to -wit:
The Capital Improvement Projects list heretofore designated as priority be amended by
providing that the following be included as capital projects for funding from the Capital
Improvements Fund:
Fire Station Number 4 with Administration and Training Center
Srt
t
Sherry Bisho, City Clerk
APPROVED AS TO FORM:
Ju e Lombardi, City Attorney
;DATED 4thi 201h day of Septem er, 2016.
dell Dunn
CAPITAL IMPROVEMENT PROJECTS
STATUS REPORT
September 26, 2016
PUBLIC WORKS DEPARTMENT:
E 76 St N Widening (from U.S. Hwyl69 to N 129 E Avenue)
- In 2010, federal funding was awarded for the engineering, right -of -way and utility
relocation phase. In 2011, federal funding was awarded for the construction phase.
Through the Surface Transportation Program, the city will be required to match the costs
by 20% for each phase.
- In February 2016, ODOT and Federal Highway Administration approved the
environmental document.
- Engineering design is approximately 90% complete.
- Right of Way and easement acquisition began in July 2016 with completion anticipated
by January 2017.
- Utility relocation is expected to begin in March 2017 with completion by December 2017.
- Construction is scheduled to occur in April 2018 with completion by January 2019.
E 76 St N and Main Street Intersection Improvement Project
- In June 2015, City Council approved an engineering agreement with McClelland
Engineering. Engineering design is approximately 90% complete.
- In July 2016, City Council approved this project as eligible to receive CIP funds.
- Land acquisition commenced in August with completion anticipated in September 2016.
- Private utility relocation is scheduled to commence in early October with completion by
November 2016.
- Bid advertisement is anticipated to occur in January with bid opening in February 2017.
- Construction is scheduled to commence in April 2017 with completion in December 2017,
E 86 St N Widening (from Main Street to N Memorial Drivel
- Funding for the construction of this project is a result of a "matching grant "; 80% ODOT
funding and 20% City funding.
- In early April 2012, construction commenced on the 1.5 mile roadway improvement
project. In February 2013, the project was completed.
- The Federal Highway Administration and Oklahoma Department of Transportation are
working with Becco Construction to resolve an issue with final material quantities. At this
time, ODOT is unable to provide a timeframe when this audit will be finalized between
the three entities.
E 106 St N and Garnett Road Intersection Improvement Project
- Funding for this project is with federal funds; 80% ODOT funding and 20% City funding.
On April 5 2013, ODOT awarded a construction contract to Paragon Contractors.
Construction commenced in July 2013. In August 2014, the project was completed.
- The Federal Highway Administration continues to conduct a financial audit on the
construction phase of the project to ensure there is no invoice that may need to be paid
with a portion of the remaining fund balance. At this time, ODOT is unable to provide a
timeframe when the audit will be finalized.
Garnett Road Widening (from E 96 St N to E 106 St N)
- In November 2012, Council approved an engineering agreement with Dewberry.
- In November 2013, federal funds were awarded through the Surface Transportation
Program. A 20% fund match is required.
- ODOT approved the environmental document in June 2015. The Federal Highway
Administration (FHWA) approved the document in July 2015.
- ROW obtainment commenced in October 2015 with completion anticipated in
November 2016.
Utility relocation is expected to begin in January 2017 with completion by October 2017.
Garnett Road Widening (E 106 St N to .E 116 St N)
- In March 2016, City Council approved an engineering agreement with McClelland
Consulting Engineers. Engineering design is approximately 60% complete.
• E 106 St N and N 145 E Avenue Intersection Improvements
- in January 2016, Council approved an engineering agreement with Poe and Associates.
- In February 2016, engineering design commenced with completion scheduled in
November 2016. Engineering design is approximately 60% complete
E 116 St N & N 129 E Avenue Intersection Improvements
- November 2014, funding for the construction phase of this project was approved to
receive federal funds in the amount of $2,186,000. This "matching grant" is 80% ODOT
funding, 10% Tulsa County funding and 10% City funding.
- January 2016, the environmental study was approval by Federal Highway Administration.
- Engineering design is 80% complete.
- ROW acquisition is anticipated to commence in November 2016 with completion in
January 2017.
E 116 St N & N 140 E Avenue Intersection Signalization Improvements
- In January 2014, ODOT agreed to utilize some of the remaining fund balance of the SH 20
widening project to fund 80% of this project cost. In February 2015, ODOT advertised this
project for bids with bid opening occurring in March.
- The improvement project began in October 2015 and completed in January 2016.
- The Federal Highway Administration is auditing the project.
FY 2016 Street Rehabilitation Program
- in August 2015, City Council approved the project priority list.
- Preventative maintenance - Crack Sealing commenced in June 2016 with completion in
August 2016.
- The remainder of the project was advertised and the bid opening occurred August 23,
2016.
- City Council approved the construction contracts on September 6, 2016.
- Construction is scheduled to commence in October 2016 with completion anticipated in
May 2017.
• FY 2017 Street Rehabilitation Proaram
In September 2016, City Council approved this project as eligible to receive CIP funds.
Staff is preparing the design and bid documents and anticipates bidding the project in
early 2017.
Construction could begin in April 2017, and completed by December 2017.
• Brookfield Crossing Stormwater Improvements
- In July 2016, City Council approved this project as eligible to receive CIP funds.
Engineering design and bid specifications are expected to be complete in
September 2016 with construction commencing in November 2016.
Central Park / Lakeridge Stormwater Improvements
- In July 2015, Council approved an engineering agreement Meshek and Associates.
Engineering design and bid specifications are expected to be complete by November
2016.
In July 2016, City Council approved this project as eligible to receive CIP funds.
Once the plans are complete, the Army Corp of Engineers will review and provide
comments, if necessary.
Bid advertisement and construction can begin upon approval by the Army Corp of
Engineers.
Rayolo Park / Elm Creek Tributary 5A Stormwater Improvements
- In July 2016, City Council approved this project as eligible to receive CIP funds.
- A letter of intent will be mailed to local engineering firms requesting qualifications in
January 2017.
South Sports Park Regional Detention Facility
- In July 2015, Council approved an engineering agreement Meshek and Associates.
- In May 2016, Capital Improvement Committee approved and recommended to City
Council to include this project to the CIP list.
- In July 2016, City Council approved this project as eligible to receive CIP funds.
- Engineering design is complete. Bid advertisement and construction is anticipated to
begin once US Army Corp of Engineers have approved the construction /mitigation
plans.
Garrett Creek /Morrow Place - Liff Station Force Main Gravity Sewer Line Improvements
- In March 2016, City Council approved Garrett Creek /Morrow Place Sewer Improvement
Assessment Area.
- In July 2016, City Council approved this project as eligible to receive CIP funds.
- Engineering plans are being reviewed by ODEQ and staff anticipates an approval in
September. If plans are approved during this month, the project will be advertised for bid
in October with construction commencing in December 2016.
RECREATION AND CULTURE DEPARTMENT:
Elm Creek Park Renovation
- On November 20, 2012, City Council awarded an engineering service agreement to
Impact Engineering and Planning, PLC, of Owasso.
- The park master plan and architectural design for the pavilions and bathrooms is
complete.
POLICE SERVICES /CITY HALL DEPARTMENTS:
• New City Hall
- On August 20, 2013, City Council approved the purchase of the former First Bank of
Owasso building located at 102 West 2 Avenue.
- On July 7, 2015, City Council awarded construction bids and approved a construction
management contract with Nabholz Construction Corporation.
- In July 2016 City Staff relocated to the new City Hall and the Police Department
transitioned into the vacated space.
Main Police Station
- In July 2016, the City contracted with Wilson Estes Police Architects to update
conceptual plans that had originally been developed in 2013. A "concept" plan is
near completion and will allow for preliminary cost estimates to be developed.
SUPPORT SERVICES DEPARTMENT:
Vehicle Maintenance Facility
- On November 6, 2012, City Council approved an agreement with Matrix Architects,
Engineers, Planners, Incorporated for professional architecture and engineering services.
- The Facility Design phase is complete. However, surveying and civil engineering work
will need to be completed when a final decision is made about the site location.
Consideration is being given to combining the building needs of several departments
onto one site.
• Upgrade of City Radio System
- The City of Owasso's radio equipment has been in place since its re- banding initiative in
2006. Last year, Motorola issued a Letter of Intent announcing this equipment would be
discontinued and no longer supported after the calendar year 2017. City Council
approved this project on October 6, 2015.
- All equipment has been delivered.
- The new equipment for the radio tower site has been installed and is waiting on testing.
- The new Dispatch room consolettes have been installed and are operational.
- The majority of the servers have been installed. Software installation is in progress on
those servers. The remaining servers should be installed by the end of September, 2016.
- Programming templates for the subscriber units have been developed and are under
review. Programming of the subscriber units should begin in September. After a two or
three week testing period in October, distribution and installation of the subscriber units
should take place in November.
- This project is approximately 70% complete.
VISION for OWASSO FUNDS
STATUS REPORT
September 26, 2016
E 116 ST NORTH
• Mingo and E 116 St N Intersection /E 116 St N to Garnett Road Improvements
A letter of intent was mailed to local engineering firms requesting qualifications. Six
engineering firms submitted qualifications and staff is reviewing each engineering firm's
submittal.
• Garnett and E 116 St N Intersection /E 116 St N to N 129 E Ave Improvements
- A letter of intent was mailed to local engineering firms requesting qualifications. Six
engineering firms submitted qualifications and staff is reviewing each engineering firm's
submittal.
• E 116 St N from approximately N 129 E Ave to N 135 E Ave Improvements
- A letter of intent will be mailed to local engineering firms requesting qualifications in
November 2016.
E 96 ST NORTH
• From approximately N 119 E Ave to N 129 E Ave
- A letter of intent will be mailed to local engineering firms requesting qualifications in
November 2016.
City of Owasso
One Cent Sales Tax Collections and
Restricted Use (Budgetary Basis)
As of 8 -31 -16
Funding
Available for Available for
Percent Revenue Note Development Capital Priority
Three Percent of One Cent Sales Debt Service Agreement Trustee & Interest Improvements Street Rehab Capital
Fiscal Year Sales Tax Increase Tax (1 /3) Payments Debt Other Fees Earnings Funding Annual Cost` Projects
06/30/12
$18,343,008
4.64%
$6,114,336
$4,839,355
$0
$6,000
$3,289
$1,272,270
06/30/13
19,168,431
4,50%
6,389,477
3,537,977
-
8,047
5,313
2,848,765
06/30/14
21,022,850
9.67%
7,007,617
2,812,974
839,322
7,035
655
3,348,940
06/30/15
22,727,460
8.11%
7,575,820
1,577,586
839,322
1,010
8,119
5,166,021
1,000,000
4,166,021
06/30/16
24,314,606
6.98%
8,104,869
1,199,734
839,322
1,000
9,932
6,074,745
1,000,000
5,074,745
06130117
25,035,000
2.967.
8,345,000
1,196,265
839,322
1,000
1,000
6,309,413
1,000,000
5,309,413
06130118
25,535,700
2.00%
8,511,900
1,196,010
839,322
1,000
1,000
6,476,568
1,000,000
5,476,568
06/30/19
26,046,414
2.007.
8,682,138
598,455
839,322
1,000
1,000
7,244,361
1,000,000
6,244,361
06130120
26,567,342
2.00%
8,855,781
-
-
-
1,000
8,856,781
1,000,000
7,856,781
06130121
27,098,689
2.00%
9,032,896
-
-
-
1,000
9,033,896
1,000,000
8,033,896
06130122
27,640,663
2.00%
9,213,554
-
-
-
1,000
9,214,554
1,000,000
8,214,554
06130123
28,193,476
2.00%
9,397,825
-
-
-
1,000
9,398,825
1,000,000
8,398,825
The Council has supported using $1 million of Capital Improvement (CIP) funding for street repair.
Debt issued to fund capital projects:
2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018
City of Owasso
Capital Improvements Fund
Project Status Summary Report
As of August 31, 2016
Budgeted Life -to -Date Through FY17 (23,007,5431
Unfunded priority projects $ 25,434,885
Sales tax funding available annually after debt and $1 million street rehabilitatior $ 6,902,902
Number of years (beyond FY17) needed to fund current priority projects 3.7
Future Priority Projects
2016 -16 Fire Station 114
2015 -17 961h/145th intersection
2009 -01 Highway 169 Service Roads - E 66th St N/E 126th St N
'Additional Project funding will be provided by other resources such as ODOT and Tulsa County.
` "Construction has been completed, and the City is waiting for ODOT's financial audit of the project to determine if the City will be invoiced for any additional costs.
Project
Contracted
Percent
Percent
Total Project
Owasso
Budget Life -to-
Expended
&
of Budget
of Constr.
Cost
Outside
Funding
Date Through
Expended
Project to
Encumbere
Expende
Complet
Resolution
Estimate
Funding`
Requirement
FY17
FY2017
Date
d
d
e
2010 -13
76 Street Widening
$7,627,000
$5,482,000
$2,145.000
$1,189,176
$124,350
$539,420
$0
45%
ROW
2016 -10
76 /Main Intersection
1,500,000
1,000,000
500.000
75,010
0
0
0
0%
Engr
2007 -05
86 Street, Main- Memorial
7,911,560
5,232,377
2,679,183
2,679,183
0
2,679,183
0
100%
100%
2008 -01
106 /Garnett Intersection
3,423,628
1,611,658
1,811,970
1,811,970
0
1.811,970
0
100%
100%
2012 -04
Garnett Widening, 96 to 106
7,991,000
3,200,000
4,791,000
2,410,801
2.280
704,369
35,584
29%
ROW
2015 -17
Garnett Widening, 106 to 116
7,900,000
7,900,000
1,380,000
61,240
200,300
159,700
15%
Engr
2015 -17
106 /145 Intersection
2,680,000
2,680,000
787,746
0
46,546
122,254
6%
Engr
2014 -05
116 /129 Intersection
3,687,000
2,882,500
804,500
499,170
0
98,989
0
20%
Engr
2014 -15
116 (Hwy 20)/140 Signalization
435,795
348,636
87,159
87,159
0
87,159
0
100%
100%
2015 -09
Street Rehabilitation FY 2016
1,022,599
1,022,599
1,165,445
89,218
145,725
110,809
13%
Bid
2016 -10
Street Rehabilitation FY 2017
1,000,000
1,000,000
1,000,000
0
0
9,600
0%
0%
2016 -10
Brookfield Crossing Stormwaier Impr.
700,000
700,000
645,000
0
0
0
0%
Engr
2016 -10
Central Park /Lakeridge Stormwater Impr.
1,300,000
1,300,000
820,000
0
0
0
0%
Engr
2016 -10
Royale Park /Elm Creek Trib. 5A Stormwat
3,500,000
3,500,000
96,667
0
0
0
0%
0%
2016 -10
South Sports Park Regional Detention
2,000,000
2,000,000
646,006
0
0
0
00/
Engr
2016 -10
Garrett Creek /Morrow PL Sewer
1,600,000
1,600,000
0
0
0
0
0%
Engr
2012 -04
Elm Creek Park Improvements
2,400,000
2,400,000
186,497
0
59,019
0
32%
Engr
2013 -13
New City Hall- - Building Acquisition
1,593,955
1,593,955
1,593,955
0
1,593,955
0
100%
100%
2013 -13
New City Hall-- Remodei
3,108,291
3,108,291
2,946,843
17,047
2,934,087
190,801
100%
99%
2012 -04
Main Police Station
1,500,000
1,500,000
883,646
0
45,719
10,000
5%
Engr
2012 -04
Vehicle Maintenance Facility
2,350,000
2,350,000
160,718
0
160,718
4,282
100%
Engr
2015 -09
Radio Equipment Upgrades Project
2,968,771
2,968,771
1,942,552
0
1,942,552
1,026,219
100%
70%
Totals for Current Priority Projects
$68,199,599
$19,757,171
$ 48,442,428
$23,007,543
$ 294,135
$ 13,049,711
$1,669,249
57%
Budgeted Life -to -Date Through FY17 (23,007,5431
Unfunded priority projects $ 25,434,885
Sales tax funding available annually after debt and $1 million street rehabilitatior $ 6,902,902
Number of years (beyond FY17) needed to fund current priority projects 3.7
Future Priority Projects
2016 -16 Fire Station 114
2015 -17 961h/145th intersection
2009 -01 Highway 169 Service Roads - E 66th St N/E 126th St N
'Additional Project funding will be provided by other resources such as ODOT and Tulsa County.
` "Construction has been completed, and the City is waiting for ODOT's financial audit of the project to determine if the City will be invoiced for any additional costs.
Date Vendor
76 Street Widening
03/16/16 OKLA DEPT OF TRANSPORTATION
04/26/16 FELKINS ENTERPRISES
05112/16 EAGLE ENVIRONMENTAL
Garnett Widening, 96 to 106
03/01/16 FELKINS ENTERPRISES
03/10/16 FRANKLIN & ASSOCIATES
03/10/16 SEVEN C'S ENTERPRISES
03/10/16 LEO LROBERTS
03/16/16 LINDA GAIL TAYLOR
03/30/16 INTEGRA REALTY
03/30/16 SEVEN C'S ENTERPRISES
04/06/16 BAK ENTERPRISES
04/26/16 PSA- DEWBERRY
04/26/16 SEVEN C'S ENTERPRISES
05104/16 GAHLIS AL -KAZAZ
05/04/16 THOMAS LEE & ERNESTINE SANDERS
05/31/16 JPMORGAN CHASE
06/08/16 MICHAEL & KAREN GILES
06129/16 PSA- DEWBERRY
07/13/16 INTEGRA REALTY
Garnett Widening, 106 to 116
05/12/16 MCCLELLAND CONSULTING
06/13/16 MCCLELLAND CONSULTING
08/11/16 MCCLELLAND CONSULTING
106/145 Intersection
3110/2016 POE
4/18/2016 POE
5/12/2016 POE
8/11/2016 POE
116/129 Intersection
5/13/2016 TULSA COUNTY BOCC
Street Rehabilitation FY 2016
6/15/2016 JPMORGAN CHASE
7/13/2016 KEYSTONE SERVICES
New City Hall
03/10/16 BKL INCORPORATED
03/21/16 NABHOLZ
04/19/16 BKL INCORPORATED
04/19/16 NABHOLZ
05/12116 BKL INCORPORATED
05/31/16 NABHOLZ
05/31/16 JPMORGAN CHASE
06/01/16 JPMORGAN CHASE
06108/16 NABHOLZ
06/29/16 FURNITURE MARKET
07/08/16 JPMORGAN CHASE
07 /13/16 JPMORGAN CHASE
07/13/16 JPMORGAN CHASE
07/14/16 BKL INCORPORATED
07/14/16 NABHOLZ
CITY OF OWASSO
CAPITAL IMPROVEMENTS FUND
FY16 EXPENDITURES
FOR THE PERIOD MARCH 2016 THRU JUNE 2016
Expenditure
Description Amount Total by Protect
FINANCE AGREEMENT $ 320,000.00
SIGNS 75.00
ENVIRONMENTAL SURVEY 3.200.00
76 Street Widening $ 323,275.00
ROW ACQUISITION
39,546.00
APPRAISAL FEES
650.00
ROW ACQUISITION
1,800.00
ROW ACQUISITION
17,825.00
ROW ACQUISITION
45,992.00
ROW ACQUISITION
2,750.00
ROW ACQUISITION
1.800.00
ROW ACQUISITION
56,322.05
ENGINEERING SERVICES
5.050.14
ROW ACQUISITION
1.800.00
ROW ACQUISITION
47,652.00
ROW ACQUISITION
63.972.00
FILING FEES
190.66
ROW ACQUISITION
67,950.00
ENGINEERING SERVICES
3,110.00
ROW ACQUISITION
2,750.00
Garnett Widening, 96 to 106
359,159.85
ENGINEERING SERVICES 13,450.00
ENGINEERING SERVICES 64,370.00
ENGINEERING SERVICES 61,240.00
Garnett Widening, 106 to 116 139,060.00
ENGINEERING SERVICES 12,835.00
ENGINEERING SERVICES 22.685.58
ENGINEERING SERVICES 3,835.00
ENGINEERING SERVICES 7,190.00
106/145 Intersection 46,545.58
ENGINEERING DESIGN 14.995.50
116 /129 Intersection 14,995.50
SIGNS 60.00
REPAIR SERVICES 50,646.60
Street Rehabilitation FY 2016 50,706.60
ARCHITECTUAL /ENGINEERING SERVICES
4,900.00
NEW CITY HALL RENOVATION
433,326.69
ARCHITECTUAL /ENGINEERING SERVICES
4,900.00
NEW CITY HALL RENOVATION
361,387.19
ARCHITECTUAL /ENGINEERING SERVICES
2,450.00
NEW CITY HALL RENOVATION
326.926.83
PEST CONTROL
3.960.00
APPLIANCES
4,576.69
NEW CITY HALL RENOVATION
101,334.94
FURNITURE
222.734.48
VIDEO SURVEILLANCE SYSTEM
12,481.80
ELEVATOR DOOR INSTALLATION
2,718.00
ELEVATOR DOOR INSTALLATION
1,870,00
ARCHITECTUAL /ENGINEERING SERVICES
2,000.00
NEW CITY HALL RENOVATION
90,294.07
New City Hall (Building Acquisition & Remodel)
1,575,860.69
Total Expended March 2016 through June 2016 on Current Project 2,509,603.22
Total Expended July 2015 through February 2016 4.148,689.26
Total Expended fY 2016 $6,658,292.48
CITY OF OWASSO
CAPITAL IMPROVEMENTS FUND
FYI EXPENDITURES
FOR THE PERIOD JULY THRU AUG 2016
Date
Vendor
Description
76 Street
Widening
160.01
08/05/16
TULSA COUNTY COURT CLERK
ROW ACQUISITION
08/09/16
JIM M CLARK
COMMISSIONERS FEES
08/09/16
GORDON COMPANIES
COMMISSIONERS FEES
07/15/21
HOWARD KELSEY
COMMISSIONERS FEES
Garnett Widening, 96 to 106
07128/16 FRANKLIN & ASSOCIATES
08/31/16 PSA- DEWBERRY
08/31/16 BENCHMARKSURVEY
Garnett Widening, 106 to 116
07/24/27 MCCLELLAND CONSULTING
Street Rehabilitation FY 2016
8/11/2016 KEYSTONE SERVICES
9/1/2016 BH MEDIA HOLDING
New City Hall
08/11/16 JPMORGAN CHASE
08/31/16 JPMORGAN CHASE
08/31/16 JPMORGAN CHASE
08/31/16 JPMORGAN CHASE
08/31/16 JPMORGAN CHASE
76 Street Widening
APPRAISAL FEES
ENGINEERING SERVICES
SURVEYING SERVICES
Garnett Widening, 96 to 106
ENGINEERING SERVICES
Garnett Widening, 106 to 116
REPAIR SERVICES
LEGAL NOTICES
Street Rehabilitation FY 2016
Expenditure
Amount Total by Protect
$ 120,300.00
1,350.00
1,350.00
1,350.00
$ 124,350.00
650.00
1,380.00
250.00
2,280,00
61,240.00
61,240.00
88,544.20
674.04
89,218.24
COMMUNICATOR
1,341.43
AIR CONDITIONING UNIT
3,195.75
FRONT WINDOW MICROPHONE
160.01
AIR CONDITIONING UNIT
5,115.25
FRONT WINDOW MICROPHONES
7,235.04
New City Hall (Building Acquisition 8 Remodel)
17,047.48
Total Expended July through Aug 2016 -FY17
$ 294,135.72
CITY OF OWASSO
SALES TAX PROJECTS
CAPITAL IMPROVEMENTS FUND PROJECTS
Progress Report #68 Dated 8 -31-76
Expended
Owasso Cost Project to
PROJECT Resolution Estimate Date Design Bid Construction
76 Street Widening
2010 -13
$2.145,000
$539,420
76 /Main Intersection
2016 -10
500.000
0
86 Street, Main- Memorial
2007 -05
2,679,183
2.679,183
106 /Garnell Intersection
2008 -01
1,811,970
1,811,970
Garnett Widening, 96 to 106
2012 -04
4,791.000
704,369
Garnett Widening. 106 to 116
2015 -17
7,900,000
200,300
106 /145 Intersection
2015 -17
2,680.000
46,546
116 /129 Intersection
201405
804,500
98.989
116 (Hwy 20)/140 SignaLzation
2014 -15
87,159
87,159
Street Rehabilitation FY 2016
2015 -09
1.022,599
145.725
Street Rehabilitation FY 2017
2016 -10
1,000,000
0
Brookfield Crossing Stormwater Impr.
2016 -10
700,000
0
Central Park /Lakendge Stormwater Imp,
2016 -10
1,300,000
0
Royale Park /Elm Creek Trib. 5A Stormwate
2016 -10
3,500.000
0
South Sports Park Regional Detention
2016 -10
2,000,000
0
Garrett Creek /Morrow Pl. Sewer
2016 -10
1,600,000
0
Elm Creek Park Improvements
2012 -04
2,400,000
59,019
New City Hall
2013 -13
4,702,246
4,528.042
Main Police Station
2012 -04
11500,000
45,719
Vehicle Maintenance Facility
2012 -04
2,350,000
160.718
Radio Equipment Upgrades Project
201509
2.968,771
1,942,552
Total
300
$48,442,428
$13,049,711
Completed Copilot Improvement Projects $47762,870
Legend:
I
-In Progress
Completion
COMPLETED PROJECTS
Dept
Expended
Approval
Computerization
000
$624,481
01/23/06
TCC /TTC Land
150
3,076,475
02/02109
Quality of Life Initiative
150
118,710
07/25/11
Purchase Police Cars
201
125.000
07/22/13
Fire Station #2 Remodel
250
248,468
07/28/08
New Fire Station #3
250
2.199,155
02/02/09
Fire Engine
250
550,000
03/28/16
86 & Main Intersection ROW
300
301625
07/24/04
96 & 129 E Ave Intersection
300
1.747,745
01/23/06
96& Hwy 169 Interchange
300
1,349,964
01123/06
Garnett Widening (86 to 96)
300
5.601,858
01/22107
96 Str Widening (Garnett to Owasso Mkt)
3D0
4,929,552
01/22/07
Intersection Eng, Prelim
3D0
100,000
07123/07
Street Improvements FY2007
300
807,746
01/21/08
86th & Mingo Intersection
300
896.165
07/28/08
Main Street Redevelopment
300
29,384
07/27/09
Street Improvements FY 2008
300
1,210.046
07/27/09
86th Street Widening
300
3.319,241
01/25110
129th E Ave Widening
300
8,620,898
01/25110
TTC /TCC Access Road
300
1,559,679
07/25111
Street Improvements FY2009
300
937,633
07/25/11
Street Improvements FY2010
300
236,038
07/25/11
Street Rehabilitation FY 2012
300
390,385
01/28/13
96th /129th Infrastructure Improvements
300
160,574
07/28/14
Street Rehabilitation FY 2013
300
1,281,006
01/27/14
Street Rehabilitation FY 2014
300
892,621
07/27115
Street Rehabilitation FY 2015
300
961,933
03/28116
Transportation Master Plan
300
185,963
03/28/16
Silvercreek Drainage
370
877,049
01122/07
YMCA Pool
515
1.000,000
01/22/07
Sports Park Expansion through FY07
515
2.062,418
01/21/08
Sports Park Baseball Field A 1
515
488,429
07/27/09
Sport Park FY 2009 Waterline
515
22.253
07126110
Sports Park Restroom
515
155,821
07/23/12
Sports Park FY 2013 - Baseball 4 -plea
515
541,223
07/22/13
Golf Course Equipment Purchase
515
151,332
01/27/14
Completed Copilot Improvement Projects $47762,870
Legend:
I
-In Progress
X
- Complete
IT
-NO AApplkobre
Completed;
pending
P
ODGT audit
and final
invoicing