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Home My WebLink About2007.04.17_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: April 17, 2007 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on Friday, April 13, 2007. '5tevens, Deputy City Clerk AGENDA 1. Call to Order Mayor Stephen Cataudella 2. Invocation Dirk Thomas, Freedom Church 3. Flag Salute 4. Roll Call S:\AgendwTounci1\2007\0417.doc Owasso City Council April 17, 2007 Page 2 5. Consideration and appropriate action relating to a request for Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the April 3, 2007 Regular Meeting and the April 10, 2007 Special Meeting. Attachment # 5 -A B. Approval of Claims. Attachment # 5 -B C. Acknowledgement of receiving the monthly FY 2006 -2007 budget status report. Attachment # 5 -C D. Acceptance of the Coffee Creek II sanitary sewer, streets, and storm drainage systems. Attachment # 5 -D E. Acceptance of the Villas at Bailey Ranch II water system improvements, consisting of approximately 126 linear feet of six (6) inch and 992 linear feet of eight (8) inch PVC potable water line and all appurtenances. Attachment # 5 -E F. Acceptance of the Garrett Creek Commercial I street and storm drainage improvements, consisting of approximately 900 linear feet of concrete paving and associated storm drainage improvements. Attachment # 5 -F G. Acceptance of the Hi -Point roadway improvements, consisting of approximately 1,600 linear feet of asphalt roadway to include curb and guttering. Attachment # 5 -G H. Acceptance of the Owasso Medical Campus water, sanitary sewer, drainage, and street improvements. Attachment # 5 -H &\Agendas \Council \2007 \0417. doc Owasso City Council April 17, 2007 Page 3 PUBLIC HEARING 6. The City Council will conduct a public hearing for the purpose of receiving citizen comments and input on the completed Community Development Block Grant (CDBG) FY 2005 Three Lakes Village Street Improvement Project which involved the construction of concrete streets; and, to receive recommendations on future community development needs within the City to be considered by the Owasso City Council in developing and approving a community development project to be submitted to the Oklahoma Department of Commerce for funding consideration under the FY 2007 Community Development Block Grant Program. Mr. Rooney Attachment # 6 A public hearing will be held for the purpose of receiving citizen comments and input regarding the completed FY 05' CDBG Three Lakes Village Street Improvement Project; and, to solicit public recommendations regarding the community development needs for the FY 2007 Small Cities CDBG program application. PUBLIC HEARING 7. The City Council will conduct a public hearing for the purpose of receiving citizen comments and input relating to proposed capital improvement projects to be funded by the third penny sales tax. Mr. Rooney Attachment #7 A public hearing will be held for the purpose of receiving comments and citizen input regarding the recommendation from the Owasso Capital Improvement Projects committee to the City Council to amend the Capital Improvement Projects Priority List; more specifically, to include N. 129th East Avenue Widening from E. 76th Street North to E. 961h Street North, Street Rehabilitation Program, Main Street Redevelopment, Sports Park Build Out, E. 861h Street North Widening Project, and a Joint Training Facility Project. On May 15, 2007, the staff will request City Council consideration of a resolution approving the priority capital improvement projects that will be eligible to receive funding in FY 2007- 2008. S: \Agendas \Counci1\2007\0417. doe Owasso City Council April 17, 2007 Page 4 8. Consideration and appropriate action relating to a request for Council approval of the Owasso Parks Master Plan. Mr. McCulley Attachment #8 Staff will make a presentation and recommend Council approval of the Owasso Parks Master Plan. 9. Consideration and appropriate action relating to a request for Council approval of a final plat for Tyann Plaza VII, proposing 2 commercial lots, on approximately 9.25 acres of property zoned CS (Commercial Shopping District), located southeast of E. 96`' Street North and the Owasso Expressway, just south of the Tyann Plaza Shopping Center. Mr. McCulley Attachment # 9 Staff will recommend Council approval of the Tyann Plaza VII final plat. 10. Consideration and appropriate action relating to a request for Council approval of rezoning request OZ 07 -02, consisting of approximately 1.0 acre, from AG (Agriculture) to RS -2 (Residential Single Family), located on the south side of E. 96th Street North, 1/4 mile west of N. 145th East Avenue. Mr. McCulley Attachment # 10 Staff will recommend Council approval of rezoning request OZ 07 -02. 11. Consideration and appropriate action relating to a request for Council approval of Ordinance No. 889, an ordinance prohibiting the obtaining of money, property, or any valuable thing by trick, deception, false representation, or pretense. Ms. Lombardi Attachment #11 Staff will recommend Council approval of Ordinance No. 889. S:\Agendas\Council\2007\0417.doe Owasso City Council April 17, 2007 Page 5 12. Consideration and appropriate action relating to a request for Council approval of Ordinance No. 890, an ordinance prohibiting the embezzlement of money or property from any person or legal entity. Ms. Lombardi Attachment #11 Staff will recommend Council approval of Ordinance No. 890. 13. Consideration and appropriate action relating to a request for Council award of a bid for the purchase of a tandem axle dump truck. Mr. Doyle Attachment # 13 Staff will recommend Council award a bid to Frontier International of Tulsa, Oklahoma in the amount of $102,580.29 for the purchase of a tandem axle dump truck. 14. Consideration and appropriate action relating to a request for Council approval of an amendment to the agreement between the City of Owasso and Meshek and Associates for Miscellaneous Drainage Engineering Reviews and Analysis. Ms. Stagg Attachment #14 Staff will recommend Council approval of an amendment to the agreement between the City of Owasso and Meshek and Associates for Miscellaneous Drainage Engineering Reviews and Analysis in an amount not to exceed $20,000. S:\Agenclas\Council\2007\0417.doc Owasso City Council April 17, 2007 Page 6 15. Consideration and appropriate action relating to a request for Council approval of changes in various fees and rates charged by the City of Owasso for services. Mr. Rooney Attachment # 15 Staff will report to the City Council its recommendations relating to fee and rate schedules charged by the City of Owasso and will recommend Council approval of increases to certain fess and rates to become effective July 1, 2007. Additionally, staff will recommend increases in water, wastewater, and refuse rates subject to the final approval by Resolution of the Owasso Public Works Authority and ordinance by the Owasso City Council at the May 1, 2007 meeting. 16. Report from the City Manager relating to the schedule of meetings to be conducted in Washington, D.C. between members of the Owasso City Council and the Oklahoma Congressional Delegation. Mr. Ray The City Manager will report to the City Council and the citizens of the City of Owasso the agenda for a meeting between members of the Owasso City Council and the Oklahoma Congressional Delegation to take place in Washington D.C. April 24 -25, 2007; such discussions to allow opportunities for the Council to provide information relating to transportation, water, and wastewater infrastructure needs for the city. The City Manager will further advise that during the meeting no official action regarding city business will be taken by members of the City Council. 17. Report from City Manager. 18. Report from City Attorney. 19. Report from City Councilors. S:\Agendas\Council\2007\0417.doc Owasso City Council April 17, 2007 Page 7 20. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 21. Adjournment. S: \Agendas \Council \2007\0417. doe OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, April 3, 2007 The Owasso City Council met in regular session on Tuesday, April 3, 2007 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 30, 2007. ITEM 1. CALL TO ORDER The meeting was called to order at 6:30 p.m. ITEM 2. INVOCATION The invocation was offered by David Hert, First Assembly of God. ITEM 3. FLAG SALUTE The flag salute was led by Councilor Colgan. ITEM 4. ROLL CALL PRESENT ABSENT Steve Cataudella, Mayor Brent Colgan, Vice Mayor D.J. Gall, Councilor Wayne Guevara, Councilor Susan Kimball, Councilor A quorum was declared present. STAFF Rodney J. Ray, City Manager Julie Lombardi, City Attorney ITEM 5. PRESENTATION OF EMPLOYEE OF THE MONTH Mr. Ray introduced to the Council Tim Doyle, General Services Superintendent in the Public Works Division, as the City's Employee of the Month for April, 2007. Owasso City Council April 3, 2007 ITEM 6. PRESENTATION OF THE CHARACTER TRAIT OF THE MONTH Lynn Vandeventer, a member of the Owasso Character Council, presented to the Council `Cautiousness', the Character Trait of the Month for April, 2007. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the March 20, 2007 Regular Meeting and the March 21, 2007 Special Meeting. B. Approval of Claims. C. Approval of Ordinance No. 887, an ordinance approving annexation request OA 07 -02, consisting of approximately 1.0 acre, located on the south side of East 96th Street North, %a mile west of North 145th East Avenue. D. Approval of Ordinance No. 888, an ordinance approving rezoning request OZ 07 -01, consisting of approximately 18.7 acres from AG (Agriculture) to RS -3 (Residential Single Family), located on the south side of East 76th Street North at approximately North 138th East Avenue, just east of Crown Colony Estates. Ms. Kimball moved, seconded by Mr. Guevara, to approve the Consent Agenda with claims totaling $295,320.70, healthcare self - insurance claims totaling $70,129.54 and payroll claims totaling $406,113.89. YEA: Cataudella, Colgan, Gall, Guevara, Kimball NAY: None Motion carried 5 -0. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ACCEPTANCE OF THE CHEROKEE NATION LAW ENFORCEMENT GRANT; APPROVAL OF A BUDGET AMENDMENT TO THE FY 2006 -2007 GENERAL FUND INCREASING REVENUES IN THE AMOUNT OF $6,164.74; AND, A SUPPLEMENTAL APPROPRIATION IN THE POLICE DEPARTMENT BUDGET INCREASING EXPENDITURES IN THE AMOUNT OF $6,164.74 2 Owasso City Council April 3, 2007 Chief Yancey presented the item. Ms. Kimball moved, seconded by Mr. Guevara, for Council acceptance of the Cherokee Nation Law Enforcement Grant, as stated above. YEA: Cataudella, Colgan, Gall, Guevara, Kimball NAY: None Motion carried 5 -0. At this time, Mr. Buell Engle, representing the Cherokee Nation, presented to the Council a check in the amount of $6,164.74. ITEM 9. REPORT FROM CITY MANAGER. Mr. Ray announced that effective May 1, 2007, Angela Hess would be the new Finance Director for the City of Owasso. ITEM 10. REPORT FROM CITY ATTORNEY No report. ITEM 11. REPORT FROM CITY COUNCILORS No report. ITEM 12. NEW BUSINESS No report. ITEM 13. ADJOURNMENT Mr. Colgan moved, seconded by Mr. Gall, to adjourn. YEA: Cataudella, Colgan, Gall, Guevara, Kimball NAY: None Motion carried 5 -0 and the meeting was adjourned at 6:55 p.m. Pat Fry, Minute Clerk 3 Steve Cataudella, Mayor OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, April 10, 2007 The Owasso City Council met in a special meeting on Tuesday, April 10, 2007 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5::00 PM on Friday, April 6, 2007. ITEM 1: CALL TO ORDER. Mayor Cataudella called the meeting to order at 6:04 PM. PRESENT ABSENT Steve Cataudella, Mayor Brent Colgan, Vice Mayor Wayne Guevara, Councilor Susan Kimball, Councilor DJ Gall, Councilor A quorum was declared present. ITEM 2: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. ASSISTANCE TO FIREFIGHTERS GRANT B. APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS Mr. Rooney reviewed the above items. It was explained that if the Firefighters Grant application was successful, this would be a future item on a Council agenda for approval. Various Board and Commission appointment information was also provided to the City Council. ITEM 3: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT DEPARTMENT ITEMS A. FINAL PLAT REQUEST (1) B. REZONING REQUEST (1) C. PUBLIC HEARING FOR CDBG GRANTS Mr. Rooney reviewed the above items. It was explained that both the Final Plat and Rezoning items were unanimously approved by the Planning Commission and would be forwarded to the City Council for action at the April 17, 2007 meeting. Mr. Rooney also reviewed the need for the Public Hearings for the '05 CDBG Grant (Three Lakes Village Street Repair Project) and the '07 CDBG Grant (Splash Pad Restroom). Owasso City Council April 10, 2007 ITEM 4: DISCUSSION RELATING TO PUBLIC WORKS ITEMS A. REVIEW OF BIDS RECEIVED FOR THE PURCHASE OF A DUMP TRUCK B. PROPOSED EXTENSION TO THE ENGINEERING SERVICES AGREEMENT BETWEEN THE CITY OF OWASSO AND MESHACK & ASSOCIATES Mr. Rooney reviewed the Dump Truck vehicle bids. A recommendation on the Dump Truck bid award will be placed on the City Council agenda for action on April 17, 2007. The Meshack & Associates contract was also reviewed, as well as the need for the amendment. It was explained that this item would also be placed on the April 17, 2007 City Council agenda for action. ITEM 5: DISCUSSION RELATING TO POLICE DEPARTMENT ITEMS A. PROPOSED ORDINANCE RELATING TO EMBEZZLEMENT B. PROPOSED ORDINANCE RELATING TO OBTAINING MONEY BY FALSE PRETENSE. Mr. Rooney reviewed both ordinances. There were no questions regarding the ordinances by the City Council and Mr. Rooney recommended that these items be placed on the April 17, 2007 City Council agenda for action. Staff also committed to reviewing construction work speed zones. ITEM 6: PRESENTATION OF PARKS MASTER PLAN Mr. Wiles presented the Parks Master Plan. Several members of the Parks Master Plan Steering Committee were also introduced and thanked for their participation. It was explained that this item would be placed on the April 17, 2007 City Council agenda for approval and adoption. ITEM 7: DISCUSSION RELATING TO CITY MANAGER ITEMS A. RATE AND FEE REVIEW B. PRESENTATION OF THE CAPITAL IMPROVEMENTS PLAN AND CIP COMMITTEE RECOMMENDATIONS C. SUMMARY OF THE FY 2007 -08 BUDGET PREPARATIONS D. CITY MANAGER'S REPORT Mr. Rooney and Ms. Bishop presented the Rate and Fee Review. The Council asked staff to review the Economic Development Base Fee on Building Permits, as well as those fees charged to review engineering submittals. Staff committed to reviewing those fees and providing information to the Council on Thursday, April 12, 2007. Staff will also place the recommended fee and rate changes on the April 17, 2007 City Council agenda for action. 2 Owasso City Council April 10, 2007 Mr. Wiles presented the Capital Improvements Plan and the CIP Committee recommendation to the City Council. Based on that presentation, staff will schedule a Public Hearing for the Capital Improvements Plan on the April 17, 2007 City Council agenda. A brief review of the budget preparation was also provided. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307 (B)(1). Councilor Guevara motioned to enter into Executive Session. Councilor Gall seconded the motion. All were in favor and the City Council entered into Executive Session at 9:38 PM. The Council returned from Executive Session at 10:13 PM. ITEM 9: ADJOURNMENT Councilor Kimball motioned, seconded by Councilor Gall, to adjourn. All were in favor and the meeting was adjourned at 10:15 PM. Mayor CITY OF OWASSO CLAIMS TO BE PAID 04/17/07 VENDOR NAME DESCRIPTION AMOUNT TREASURER PETTY CASH CC REFUNDIPRUITT 50.00 REFUND TOTAL 50.00 FOWLER, TERA TUITION REIMB 306.90 SAV -ON PRINTING OFFICE SUPPLIES 64.84 SAV -ON PRINTING COURT FORMS 112.57 OFFICE DEPOT CART FILE 19.99 FRANK W AMBRUS BAILIFF DUTIES 240.00 TREASURER PETTY CASH MEETING EXPENSE 29.75 MUNICIPAL COURT DEPT TOTAL 774.05 TREASURER PETTY CASH CITY MGR EXPENSE 145.49 FINANCIAL EQUIPMENT CO. MAINT -PAPER SHREDDER 14.18 OFFICE DEPOT OFFICE SUPPLIES 91.17 CITY GARAGE VEHICLE MAINT -PARTS 8.99 FUELMAN FUEL 199.81 CITY GARAGE VEHICLE MAINT- SERVICE 76.66 CINGULAR WIRELESS CELL PHONE USE 93.98 TREASURER PETTY CASH MILEAGE /LOMBARDI 392.37 OWASSO CHAMBER OF COMMERCE 2007 LEGISLATIVE SERIES 200.00 TREASURER PETTY CASH EOM RECOGNITION 25.00 RIVERSIDE TOYOTA 2007 TOYOTA CAMRY 26,257.00 MANAGERIAL DEPT TOTAL 27,504.65 OFFICE DEPOT REPORT COVERS /DIVIDERS 85.58 TREASURER PETTY CASH FIRST AID SUPPLIES 1.75 GOVERNMENT FINANCE OFFICERS ASSOC REFERENCE BOOKS 124.00 TREASURER PETTY CASH CHAMBER LUNCH 20.00 FINANCE DEPT TOTAL 231.33 DANE, JULIE TUITION REIMBURSEMENT 153.45 OFFICE DEPOT OFFICE SUPPLIES 39.75 COMMUNITYCARE HMO EAP SERVICES -APRIL 199.00 DANIEL JOHNSTON CHARACTER INITIATIVE 1,412.00 FINANCIAL EQUIPMENT CO. SERVICE CONTRACT- FOLDER 357.00 VIDEO REVOLUTIONS PSA DUBBING/TAPES 80.95 NEIGHBOR NEWSPAPERS JOB ADS 14.80 TENNESSEE MUNICIPAL LEAGUE JOB ADVERTISING 34.69 TULSA WORLD EMPLOYMENT ADVERTISING 195.12 AMERICANCHECKED BACKGROUND CHECK 177.75 TREASURER PETTY CASH CHAMBER LUNCH 20.00 DUVALL ELECTRIC WIRING HR CONFERENCE ROOM 270.00 HUMAN RESOURCE DEPT TOTAL 2,954.51 OFFICE DEPOT OFFICE SUPPLIES 248.59 IKON OFFICE SOLUTIONS COPIER MAINTENANCE 556.85 CINTAS CORPORATION MAT SERVICE 28.90 HEARTLAND CONSULTING CONSULTING SERVICES 10,500.00 VIZALUTION STAFF DEVELOPMENT 1,275.00 TULSA COUNTY ELECTION BOARD ELECTION EXPENSE 6,514.46 CITY OF OWASSO CLAIMS TO BE PAID 04/17/07 VENDOR NAME DESCRIPTION AMOUNT AMERICAN WASTE CONTROL REFUSE SERVICE 129.00 AEP /PSO 03/07 -USE 2,511.90 NEIGHBOR NEWSPAPERS LEGAL POSTINGS 111.07 NEIGHBOR NEWSPAPERS LEGAL POSTINGS 34.50 AT &T PHONE USE 617.77 GENERAL GOVERNMENT DEPT TOTAL 22,528.04 CITY GARAGE VEHICLE MAINT -PARTS 18.47 FUELMAN FUEL 521.85 T -SHIRT EXPRESS PERMIT SIGNS /STAKES 1,000.00 TOTAL RADIO REPAIRS - PORTABLE RADIO 43.56 CITY GARAGE VEHICLE MAINT- SERVICE 230.00 TULSA COUNTY MIS DIAL UP SERVICE 60.00 DOLLAR RENT A CAR RENTAL -WILES 241.99 TREASURER PETTY CASH CHAMBER LUNCH 20.00 TREASURER PETTY CASH MTG EXP /PER DIEM WILES 159.87 WILES, ERIC CONFERENCE FEE/WILES 119.00 WILES, ERIC LODGING/WILES 216.20 INCOG MEMBERSHIP DUES FOR FY 06/07 3,927.50 COMMUNITY DEV DEPT TOTAL 6,558.44 CARTRIDGE WORLD CARTRIDGE REFILL 19.69 WATER PRODUCTS REPAIR /MAINT SUPPLIES 24.20 CITY GARAGE VEHICLE MAINT -PARTS 62.23 FUELMAN FUEL 263.22 TREASURER PETTY CASH KEY 1.60 CITY GARAGE VEHICLE MAINT- SERVICE 230.00 UNITED STATES CELLULAR CELL PHONE USAGE 114.72 DELL FLAT PANEL MONITOR 294.46 ENGINEERING DEPT TOTAL 1,010.12 COX COMMUNICATIONS INTERNET FEES 379.95 SOFTWARE HOUSE INTERNATIONAL EXPRESS WEB 310.00 SOFTWARE HOUSE INTERNATIONAL OFFICE PRO /SUNGARD SERVER 312.00 SOFTWARE HOUSE INTERNATIONAL SERVER LICENSES 1,325.00 INFORMATION SYSTEMS DEPT TOTAL 2,326.95 OFFICE DEPOT OFFICE SUPPLIES 3.62 IKON OFFICE SOLUTIONS BASE SERVICE CHARGE 235.11 CARRIER CORP PARTS -AIR HANDLER 552.78 HEATWAVE SUPPLY PARTS -WATER HEATER 66.90 LOWES SUPPLIES 23.90 CITY GARAGE VEHICLE MAINT -PARTS 66.25 CITY GARAGE VEHICLE MAINT -PARTS 30.46 FUELMAN FUEL 354.04 COX COMMUNICATIONS INTERNET FEES 69.95 FLYNN'S PEST CONTROL PEST CONTROL -OC /CITY HALL 110.00 CITY GARAGE VEHICLE MAINT- SERVICE 230.00 CITY GARAGE VEHICLE MAINT -PARTS 10.66 FUELMAN FUEL 240.41 TREASURER PETTY CASH DOC LUNCHES 49.52 CITY OF OWASSO CLAIMS TO BE PAID 04/17/07 VENDOR NAME DESCRIPTION AT &T PHONE USE CARD CENTER TRAVEL -WHITE SUPPORT SERVICES DEPT TOTAL MILL CREEK O'REILLY FUELMAN AEP /PSO VERDIGRIS VALLEY ELECTRIC COOP DELL DELL OFFICE DEPOT ONYX CORPORATION SOUTHERN RUBBER STAMP JOE'S PRINT SHOP CARD CENTER PATROLTECHNOLOGY IN YOUR FACE POLICE PETTY CASH TREASURER PETTY CASH WAL -MART PATROLTECHNOLOGY TREASURER PETTY CASH CITY GARAGE CITY GARAGE FUELMAN POLICE PETTY CASH HOWARD E STAMPER OWASSO FITNESS ZONE AEP /PSO TOTAL RADIO YALE CLEANERS CITY GARAGE AT &T POLICE PETTY CASH BOARD OF TESTS CARD CENTER POLICE PETTY CASH TREASURER PETTY CASH OALEFI TURN -KEY MOBILE DELL ONYX CORPORATION TEST MY HEALTH LOWES TOTAL RADIO DEPARTMENT OF PUBLIC SAFETY RESET HEAD /FOOT STONES MOWER MAINT FUEL 03/07 -USE CEMETARY USAGE CEMETARY DEPT TOTAL TONER CARTRIDGES USE /RETURN -TONER CARTRIDGE OFFICE SUPPLIES TONER CARTRIDGE SELF INKING STAMP VEHICLE IMPOUND /INVENTORY COMPUTER SUPPLIES LED LIGHT PEPPER SPRAY PS FLU ID /BALOONS- FIREARM LITHIUM BATTERY SUPPLIES DUTY BELT HOLSTER VEHICLE MAINT -PARTS VEHICLE MAINT -PARTS FUEL GAS RADIO REPAIR SERVICES PHYSICAL FITNESS PROGRAM 03/07 -USE REPAIRS - PORTABLE RADIO UNIFORM CLEANING VEHICLE MAINT- SERVICE PHONE USE POSTAL SERVICE TUITION - HAMRICK CONFERENCE - YANCEY PARKING /LUNCH MTG EXPENSE /HUDSON MEMBERSHIP DUES - CLEVELAND /BARNES JOTTO DESK POLICE DEPT TOTAL DRUM KIT TONER CARTRIDGE HEP B TEST /ALLEN REPAIR PARTS RADIO MAINT EQUIPMENT RENTAL AMOUNT 137.10 309.80 2,490.50 11.37 24.96 20.39 16.15 19.93 92.80 504.96 89.99 128.38 52.95 21.09 134.88 17.48 22.00 264.00 28.75 44.48 134.75 33.25 34.73 4,049.79 1,826.79 7,517.61 5.00 150.00 135.00 1,617.57 43.56 1,903.72 4,531.67 454.95 14.40 45.00 375.00 41.55 45.49 40.00 651.10 24,959.89 48.95 15.95 50.00 4.10 675.00 700.00 CITY OF OWASSO CLAIMS TO BE PAID 04/17/07 VENDOR NAME DESCRIPTION AMOUNT POLICE COMMUNICATIONS DEPT TOTAL 1,494.00 LOWES GRASS SEED 36.69 OFFICE DEPOT SIGNS 28.64 SOUTHERN AGRICULTURE MILK REPLACER 18.98 WAL -MART SUPPLIES 113.02 CITY GARAGE VEHICLE MAINT -PARTS 37.33 FUELMAN FUEL 164.89 STRATHE CLINIC RABIES /EUTHANASIA 194.00 ANIMAL RELOCATORS OF TULSA TRAPS /RELOCATION- BEAVERS 478.00 AEP /PSO 03/07 -USE 665.23 CITY GARAGE VEHICLE MAINT- SERVICE 153.33 AT &T PHONE USE 38.49 ANIMAL CONTROL DEPT TOTAL 1,928.60 AMSAN EVE SUPPLY CLEANSER /SUPPLIES 351.90 HOUSE OF VACUUMS FILTERS 13.98 LOWES MAINT SUPPLIES 38.56 CROW BURLINGAME COMPANY REPAIRS - TANKER ONE 18.00 CROW BURLINGAME COMPANY OIL 1.80 FERRARA FIRE APPARATUS SEAT BELT REPAIRS - LADDER 1 159.17 FERRARA FIRE APPARATUS TRUCK PARTS 393.15 O'REILLY VEHICLE REPAIR 22.96 CITY GARAGE VEHICLE MAINT -PARTS 218.51 CITY GARAGE VEHICLE MAINT -PARTS 443.39 FUELMAN FUEL 1,777.54 AEP /PSO 03/07 -USE 697.97 LOWES REPAIR PARTS 3.45 CITY GARAGE VEHICLE MAINT- SERVICE 920.00 CULLIGAN OF TULSA WATER/COOLER 23.90 BMI SYSTEMS OF TULSA COPIER RENTAL /MAINT 207.60 AT &T PHONE USE 235.51 CINGULAR WIRELESS CELL PHONE USE 46.95 FIRE SERVICE TRAINING FIRE OFFICIAL CLASS 125.00 OWASSO FITNESS ZONE PHYSICAL FITNESS PROGRAM 480.00 COMMERCIAL POWER SOLUTIONS GENERATOR - STATION 2 10,985.00 FIRE DEPT TOTAL 17,164.34 FUELMAN FUEL 138.38 POINTER FUELING SERVICES DIESEL FUEL - GENERATOR 330.16 AEP /PSO 03/07 -USE 65.32 VERDIGRIS VALLEY ELECTRIC COOP STORM SIRENS 36.72 FLYNN'S PEST CONTROL PEST CONTROL SERVICE 425.00 AT &T PHONE USE 19.25 DELL COMPUTER HARDWARE 1,645.34 SOFTWARE HOUSE INTERNATIONAL OFFICE PRO /EOC 312.00 EMERGENCY PREPAREDNESS DEPT TOTAL 2,972.17 CROW BURLINGAME COMPANY SPRAY PAINT 9.00 MILL CREEK FORM BOARDS - GUTTER 27.50 OK TRUCK SUPPLY MIRRORS 3.96 CITY OF OWASSO CLAIMS TO BE PAID 04/17/07 VENDOR NAME DESCRIPTION AMOUNT QUIKSERVICE STEEL REPAIR -TARP RACK 16.45 TWIN CITIES READY MIX CONCRETE 282.00 UNIFIRST HOLDINGS UNIFORM RENTAL /CLEANING 83.86 OWASSO FENCE STREET SIGNS /POST -STOCK 1,087.50 TULSA COUNTY BOCC SIGNS 35.00 CITY GARAGE VEHICLE MAINT -PARTS 516.84 CITY GARAGE VEHICLE MAINT -PARTS 371.61 FUELMAN FUEL 1,226.03 TEST MY HEALTH HEP B TEST - WEBSTER /JONES 100.00 AEP /PSO 03/07 -USE 1,120.69 CITY GARAGE VEHICLE MAINT- SERVICE 1,533.33 TWIN CITIES READY MIX CONCRETE /PW STORAGE BLDG 940.00 TWIN CITIES READY MIX CONCRETE /SIDEWALK PROJECT 594.75 STREETS DEPT TOTAL 7,948.52 ATWOODS TIRE SEALANT /HARDWARE 60.23 CHANDLER MATERIALS CO CULVERT PIPE 1,001.60 CROW BURLINGAME COMPANY BELTS -EDGER 27.71 MILL CREEK FORM BOARDS 54.53 O'REILLY MOWER MAINT 91.11 ESTES CHEMICALS 6,822.70 UNIFIRST HOLDINGS UNIFORM RENTAL /CLEANING 81.06 CITY GARAGE VEHICLE MAINT -PARTS 20.27 CITY GARAGE VEHICLE MAINT -PARTS 721.78 FUELMAN FUEL 745.65 ATWOODS RAINGUAGE 6.99 CITY GARAGE VEHICLE MAINT- SERVICE 1,073.33 STORMWATER DEPT TOTAL 10,706.96 ATWOODS OPERATING SUPPLIES 51.94 ATWOODS HOSE /NUTS /BOLTS 20.28 BAILEY EQUIPMENT SPARK PLUG 6.50 LOWES CONCRETE MIX 9.96 LOWES PAINT /CLEANER 34.93 OFFICE DEPOT OFFICE SUPPLIES 5.75 WATER PRODUCTS COUPLINGS 7.45 WORLEYS GREENHOUSE TREES 158.96 CITY GARAGE VEHICLE MAINT -PARTS 9.63 FUELMAN FUEL 360.79 MARSHA ANN SMITH FUNTASTIC RESTROOM CLEANING 90.00 AEP /PSO 03/07 -USE 1,118.34 ROGERS COUNTY RURAL WATER WATER CENTENNIAL PARK 127.75 CITY GARAGE VEHICLE MAINT- SERVICE 306.67 AT &T PHONE USE 92.76 TREASURER PETTY CASH CHAMBER LUNCH 20.00 PARKS DEPT TOTAL 2,421.71 HOBBY LOBBY SUPPLIES 45.46 TULSA MAINTENANCE SUPPLY TRASH LINERS 37.65 FUELMAN FUEL 124.94 LIBERTY FLAG FLAGS 113.30 CITY OF OWASSO CLAIMS TO BE PAID 04117/07 VENDOR NAME DESCRIPTION AMOUNT AEP /PSO 03/07 -USE 410.21 CITY GARAGE VEHICLE MAINT- SERVICE 30.83 AT &T PHONE USE 125.19 A N Z SIGNS & SHIRTS LETTERING -SIGNS 500.60 TRI -ANIM HEALTH SERVICES COMMUNITY CENTER DEPT TOTAL 1,388.18 AEP /PSO 03/07 -USE 71.28 AT &T PHONE USE 21.89 TREASURER PETTY CASH MILEAGE /BOUTWELL 30.26 CITY GARAGE HISTORICAL MUSEUM DEPT TOTAL 123.43 CITY GARAGE VEHICLE MAINT -PARTS 97.04 FUELMAN FUEL 132.07 CITY GARAGE VEHICLE MAINT- SERVICE 76.67 TRIAD PRINTING MARKETING MATERIAL 2,330.91 TREASURER PETTY CASH MTG EXPENSE 26.41 BUSINESS 2.0 SUBSCRIPTION 29.99 TRADE DIMENSIONS DIRECTORY 350.00 COMMERCIAL POWER SOLUTIONS ECONOMIC DEVELOPMENT DEPT TOTAL 3,043.09 GENERAL FUND TOTAL 140,672.28 BLUECROSS BLUESHIELD OF MINNESOTA AMBULANCE REFUND 14.38 GREAT WEST INSURANCE AMBULANCE REFUND 270.30 TREASURER PETTY CASH MAILING 14.32 MEDICAL COMPLIANCE SPECIALTY BIO -WASTE DISPOSAL 215.00 PACE PRODUCTS OF TULSA AMBULANCE SUPPLIES 127.10 TRI -ANIM HEALTH SERVICES AMBULANCE SUPPLIES 653.01 CITY GARAGE VEHICLE MAINT -PARTS 58.36 CITY GARAGE VEHICLE MAINT -PARTS 65.16 FUELMAN FUEL 1,575.35 CITY GARAGE VEHICLE MAINT- SERVICE 766.67 CINGULAR WIRELESS CELL PHONE USE 76.23 AMBULANCE SERVICE FUND 3,835.88 AT &T E911 FEES 1,905.32 E911 FUND 1,905.32 MESHEK & ASSOCIATES ENGINEERING -THREE LAKES DAM 1,454.35 MESHEK & ASSOCIATES ENGINEERING SERV -MISC DRAINAGE 12,971.65 STORMWATER MGMT FUND 14,426.00 COMMERCIAL POWER SOLUTIONS GENERATOR - STATION 2 21,661.00 ROTO- ROOTER DRAIN LINE SCOPED 314.80 CROSSLAND HEAVY CONTRACTORS CONSTRUCTION- STATION 3 272,638.35 FR ELLIS II CITY VS. MCCARTY 2,857.50 DIRECT TRAFFIC CONTROL FY 06/07 STREET REPAIR PROJECT 4,917.38 NES TRAFFIC SAFETY WARNING SIGNS 96.00 CAPITAL IMPROVEMENTS FUND 302,485.03 CITY OF OWASSO CLAIMS TO BE PAID 04/17/07 VENDOR NAME DESCRIPTION AMOUNT FIRE HOUSE SOFTWARE COMPUTER SOFTWARE 9,706.67 AMBULANCE CAPITAL FUND 9,706.67 LIVINGSTON, KEN TUITION REIMB 326.25 ATWOODS NUTS /BOLTS 15.68 OFFICE DEPOT OFFICE SUPPLIES 22.98 O'REILLY OPERATING SUPPLIES 61.98 FUELMAN FUEL 42.63 AMERIFLEX HOSE & ACCESSORIES REPAIR PARTS - RESALE 144.80 B & M OIL COMPANY OIL /FLUIDS 337.20 CLASSIC CHEVROLET PARTS FOR RESALE 25.99 DRIVE TRAIN SPECIALISTS PARTS FOR RESALE 68.45 UNITED FORD PARTS FOR RESALE 322.38 UNITED FORD PARTS FOR RESALE 175.45 FRONTIER INTERNATIONAL TRUCKS PARTS -TRASH TRUCK 170.23 OK TRUCK SUPPLY PARTS 204.81 O'REILLY PARTS FOR RESALE 1,001.76 T & W TIRE TIRES 475.08 TULSA AUTO SPRING CO AIR SPRING 178.98 TULSA NEW HOLLAND PARTS - BACKHOE 412.82 AEP /PSO 03/07 -USE 1,158.77 PHOENIX RECYCLING RECYCLING -OIL DRUMS 45.00 AT &T PHONE USE 38.50 QUALITY TIRE WHEEL ALIGNMENT 49.95 T & W TIRE TIRE REPAIRS 95.00 CITY GARAGE FUND 5,374.69 PPO SOLUTIONS THIRD PARTY ADMIN FEES 1,450.00 OK TAX COMMISSION MITF WORKERS COMP TAX 2,700.89 CITY OF OWASSO IMPREST ACCOUNT MEDICAL CLAIMS 10,395.87 CITY OF OWASSO IMPREST ACCOUNT MEDICAL CLAIMS 3,863.15 CITY OF OWASSO IMPREST ACCOUNT SETTLEMENTS 1,056.00 CITY OF OWASSO IMPREST ACCOUNT SETTLEMENTS 1,056.00 WORKERS COMP FUND 20,521.91 EMERGENCY CARE TORT CLAIM 163.00 LINDA BAKER TORT CLAIM 15,013.28 RADIOLOGY CONSULTANTS OF TULSA TORT CLAIM 122.00 SIBLEY CHIROPRACTIC CLINIC TORT CLAIM /BAKER 3,941.57 SELF INSURANCE FUND 19,239.85 EDWARD D. JONES & CO SEWER IMPROVEMENT BONDS 5,660.00 PLEASANT VIEW SEWER DISTRICT 5,660.00 GRAND TOTAL - 5$T7.,63 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 04/17/07 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 32,830.44 ADMIN FEES 14,204.32 STOP LOSS FEES 11,373.44 HEALTHCARE DEPT TOTAL 58,408.20 DELTA DENTAL DENTAL MEDICAL SERVICE 8,058.63 DENTAL MEDICAL SERVICE 1,395.00 DENTAL MEDICAL SERVICE 6,556.71 DENTAL MEDICAL SERVICE 1,599.20 DENTAL MEDICAL SERVICE 2,405.30 ADMIN FEES 1,969.09 DENTAL MEDICAL SERVICE 2,594.45 ADMIN FEES 1,885.09 DENTAL DEPT TOTAL 26,463.47 VSP VISION MEDICAL SERVICE 1,870.64 ADMIN FEES 2,201.31 ADMIN FEES 1,104.75 VISION DEPT TOTAL 5,176.70 HEALTHCARE SELF INSURANCE FUND TOTAL 90,048.37 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 3/31/2007 Department Overtime Expenses Total Expenses Municipal Court 96.76 6,437.76 Managerial - 17,112.42 Finance 52.62 17,451.97 Human Resourses - 8,085.30 Community, Development - 16,009.56 Engineering - 16,128,41 ; CITY OF OWASSO GENERALFUND FISCAL YEAR 2006 -2007 Statement of Revenues & Expenditures As of March 31, 2007 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET REVENUES: Taxes $ 1,298,785 $ 12,774,843 $ 16,670,000 76.63% Licenses & permits 22,345 168,964 373,000 45.30% Intergovernmental 38,665 392,136 422,000 92.92% Charges for services 15,309 182,291 244,900 74.44% Fines & forfeits 57,658 525,815 584,000 90.04% Other 11,251 100,545 95,300 105.50% TOTAL REVENUES 1,444,013 18,389,200 76.92% 14,144,595 EXPENDITURES: Personal services 1,138,490 7,448,143 9,936,355 74.96% Materials & supplies 31,043 449,727 544,307 82.62% Other services 94,671 945,820 1,465,887 64.52% Capital outlay 263,456 1,367,627 2,622,676 52.15% TOTAL EXPENDITURES 1,527,661 14,569,225 70.09% 10,211,317 REVENUES OVER EXPENDITURES (83,648) 3,819,975 102.97% 3,933,277 TRANSFERS IN (OUT): Transfers in 765,969 8,011,044 10,163,000 78.83% Transfers out (1,141,662) (11,951,941) (16,001,375) 74.69% TOTAL TRANSFERS (375,693) (3,940,897) (5,838,375) 67.50% NET CHANGE IN FUND BALANCE (459,341) (2,018,400) (7,620) FUND BALANCE (GAAP Basis) Beginning Balance 5,343,181 Ending Balance $ 5,335,562 FUND BALANCE (Budgetary Basis) Beginning Balance 3,989,178 3,989,178 Ending Balance $ 3,981,558 $ 1,970,778 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: J.B. ALEXANDER PROJECT MANAGER SUBJECT: ACCEPTANCE OF SANITARY SEWER, STREETS, AND STORM DRAINAGE SYSTEMS COFFEE CREEK II DATE: April 4, 2007 BACKGROUND: The subject residential development is located southwest of the intersection of East 103rd Street North and North 145th East Avenue (see Attachment A). The sanitary sewer system consist of approximately 4,813 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances. An ODEQ permit has been issued for this sanitary sewer line (see Attachment B). Design of the sanitary sewer, streets, and storm drainage systems were reviewed and approved by Public Works. Washington County RWD #3 has approved, and supplies, the water for this development (see Attachment Q. FINAL INSPECTIONS: Final inspection of the sanitary sewer, streets, and storm drainage systems has been conducted. All items identified at the final inspection requiring correction to meet city standards have been completed. The construction contractor has provided the required one -year maintenance bond for the sanitary sewer and storm drainage system and a two -year maintenance bond for the streets (see Attachment D). RECOMMENDATION: Staff recommends Council acceptance of the Coffee Creek II sanitary sewer, streets, and storm drainage systems. ATTACHMENTS: A. Location Map B. ODEQ Permit C. Washington Co. RWD #3 Letter D. Maintenance Bonds ATTACHMENT A Owasso Public Works Department Engineering Div. P.O. 180 Owasso, OK 74055 918.272.4959 www.cityofowasso.com COFFEE CREEK II LOCATION MAP Fr N W E S 3/26/07 ATTACHMENT B DW 0 K l A H 0 M A DEPARTMENT OF ENVIRONMENTAL QUALITY STEVEN A. THOMPSON BRAD HENRY Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor July 21, 2005 Ana Stagg, Director of Public Works City of Owasso 301 West Second Avenue Owasso, OK 74055 Re: Permit No. SL000072050750 Coffee Creek Addition, Phase II Sanitary Sewer Line Extension S -21310 Dear Ms. Stagg Enclosed is Permit No. SL000072050750 for the construction of 4,813 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Coffee Creek Addition, Phase II, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on July 21, 2005. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending two (2) sets to your engineer and retaining one (1) set for our files. Sincerely, Justin Hodge DWSRF /Construction Permit Section Water Quality Division JH /TW /ab Enclosure Brian K. Kellogg, P.E., Kellogg Engineering, Inc. James Payne, P.E., WPC District Engineer, DEQ Rick Austin, R.S., Regional Manager, DEQ Tulsa DEQ Office 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink 0 04/17/06 MON 14:26 FAX 918 971 9864 April 17, 2006 M #THREE WASH.CO. Rural Water District No. $ ATTACHMENT C Washington County, Oklahoma P.D_ Box 70 Collinsville, Oklahoma 74021 -0070 Tel. 371 -2055 FAX 371 -3864 1-800-722-0353 Relay TDD City of Owasso Attn: J. B. Alexander, Project Engineer P O Box 180 Owasso, Oklahoma 74055 FAX 2724996 Dear Sirs: The requirements by Rural Water District #3, Washington County have been fulfilled and water lines have been accepted for Coffee Creek 11, 79 residential lots in the NE/4 of Section 16, T2 IN, R14E, Elsa County, State of Oklahoma. Sincerely, 6 .�-119 "'?1Z 00- /t, J Derry Gammill District Manager ATTACHMENT D Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: 3- 885 -2.51. KNOW ALL MEN BY THESE PRESENTS, That we IRA GREEN CONSTRt1C "IION CO. as Principal (Contractor), and OHIO CASUATY INSURANCE COMPANY as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of ONE IIUNI)RI;D NINE `11H01ISAN1:), TIIRI:[` I- II_NI:)R_lD SEVI N'I'Y AND NO /100 ($109.370.00) to which payment will and truly to be made. we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of ONE YEAR after final approval of the STORM DRAINAGE SYSTEM FOR COFFEE CREEK R, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: NOVEMBER 15. 2005 IRA M GREEN CONSTRUCTION CO., Principal BY: TZ:�� ylaelfy�- OHIO CASUALTY SURANCE COMPANY, Surety B , Attorney -in -Fact JUL A. CLICK, Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: 3-885-2521 KNOW ALL MEN BY THESE PRESENTS, That we IRA M. (JI�1::I N CONSTRUCTION CO.. as Principal (Contractor), and OHIO CAS[ `A1. "IAY INSURANCE COMPANY as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of ONI1 HUNDRED "I Wl >NTY EIGHT THOUSAND, EIGHT HUNDRED SEVENTY NINE AND NO/100($128,879.00)to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of ONE YEAR after final approval of the SANITARY SEWER FOR COFFEE CREEK Il a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: NOVEMBER. 1 S, 2005 IRA M. GREEN CONSTRUCTION CO., Principal BY: - . -�a� �gj�- OHIO CASUALTY INSURANCE COMPANY Surety Attorney -in -Fact JUL A. CLICK Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No. GR 4762 KNOW ALL MEN BY THESE PRESENTS, That we Coffee Creek Residential Group, LLC as Principal (Developer and Contractor), and Granite Re, Inc. as Surety, are held and firmly bound unto the City of Owasso, as Obligee, in the penal sum of Two hundred fourteen thousand dollars and no /100--------- - - - - -- ($ 214,000.00 ) which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of 2 two year(s) after final approval of the Paving for Coffee Creek - Phase I1 a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATIONS IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: March 13, 2006 Creek Residential Group, LLC Principal Granite Re, Inc. . Surety , Attorney -in -Fact Attach Power of Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: J.B. ALEXANDER PROJECT MANAGER SUBJECT: ACCEPTANCE OF WATER SYSTEM IMPROVEMENTS VILLAS AT BAILEY RANCH II DATE: April 2, 2007 BACKGROUND: The subject commercial development is located at East 87th Street North and North Mingo Road (see Attachment A). The water system improvements consist of approximately 126 linear feet of six (6) inch and 992 linear feet of eight (8) inch PVC potable water line to include all appurtenances. Design for the water system improvements were reviewed and approved by Public Works. A permit has been issued by the Oklahoma Department of Environmental Quality (see Attachment B) for the water system improvements. FINAL INSPECTIONS: Final inspection of all infrastructure improvements has been conducted and all items identified requiring correction to meet city standards have been completed. The developer has provided the required two -year Irrevocable Letter of Credit for the water system improvements (see Attachment C). RECOMMENDATION: Staff recommends Council acceptance of the Villas at Bailey Ranch II water system improvements. ATTACHMENTS: A. Location Map B. ODEQ Permits C. Irrevocable Letter of Credit ATTACHMENT A THE Oh C r-r Owasso Public Works N Department VILLAS OF BAILEY Engineering Div. RANCH II W E P.O. 180 Owasso, LOCATION MAP 918.272.2. 4959 74055 S www.cityofowasso.com 3/26/07 ATTACHMENT B R'M 0 K L A H 0 M A DEPARTMENT OF ENVIRONMENTAL QUALITY STEVEN A. THOMPSON OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY BRAD HENRY Executive Director Governor May 15, 2006 Ana Stagg, Public Works Director City of Owasso 301 West 2nd Avenue Owasso, Oklahoma 74055 Re: Permit No. WL000072060512 The Villas at Bailey Ranch Phase II Potable Water Line Extension Facility No. 3007218 Dear Ms. Stagg: Enclosed is Permit No. WL000072060512 for the construction of 126 linear feet of six (6) inch PVC potable water line, 992 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve The Villas at Bailey Ranch Phase Il, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on May 15, 2006. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the Owasso, city of, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one set (1) to your engineer and retaining one (1) set for our files. Very truly yours, Justin Hodge DWSRF /Construction Permit Section Water Quality Division JH/TW /ab Enclosure c: Jeffery A. Tuttle, P.E., Tuttle & Associates, Inc. Rick Austin, Regional Manager, DEQ Regional Office at Tulsa Nathan Kuhnert, Planning & Management Division, OWRB 707 NORTH ROBINSON, P.O. BOX 1611, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy ink 0 ATTACHMENT C A lat Kk IRREVOCABLE STANDBY LETTER OF CREDIT LETTER OF CREDIT NUMBER: 4296 BENEFICIARY: THE CITY OF OWASSO P.O. BOX 180 OWASSO, OK 74055 AMOUNT: $80,000.00 GENTLEMEN: ISSUE DATE: JULY 5, 2006 APPLICANT: THE VILLAS AT BAILEY RANCH II LIMITED PARTNERSHIP 4200 E. SKELLY DRIVE, SUITE 300 TULSA OK 74135 EXPIRATION: JULY 5, 2008 WE HEREBY ISSUE IN YOUR FAVOR THIS IRREVOCABLE LETTER OF CREDIT FOR THE ACCOUNT OF THE VILLAS AT BAILEY RANCH II LIMITED PARTNERSHIP OF TULSA, OKLAHOMA, UP TO AN AGGREGATE AMOUNT OF EIGHTY THOUSAND AND 00 /100 U.S. DOLLARS ($80,000.00) WHICH IS AVAILABLE AGAINST PRESENTATION OF YOUR DRAFT(S) AT SIGHT DRAWN ON US AND ACCOMPANIED BY THE FOLLOWING: 1) AN ORIGINAL DATED BENEFICIARY'S STATEMENT PURPORTEDLY SIGNED BY AN AUTHORIZED REPRESENTATIVE OF THE CITY OF OWASSO, STATING THAT: "THE CITY OF OWASSO HAS ISSUED A BUILDING PERMIT FOR THE CONSTRUCTION OF 156 APARTMENT UNITS KNOWN AS THE VILLAS AT BAILEY RANCH II (HEREINAFTER "THE VILLAS ") LOCATED AT 8751 NORTH 97TH EAST AVENUE, OWASSO, OKLAHOMA. THE VILLAS HAS CONSTRUCTED CERTAIN UTILITIES, MORE SPECIFICALLY, WATER MAINS (HEREINAFTER "UTILITIES ") AS PER BUILDING PLANS SUBMITTED TO AND APPROVED BY THE CITY OF OWASSO. THE CITY OF OWASSO HAS CONDUCTED INSPECTIONS ON THE "UTILITIES ", HAS DISCOVERED DEFECTS IN MATERIAL AND /OR WORKMANSHIP RELATED TO THE "UTILITIES" AND HAS NOTIFIED "THE VILLAS ". "THE VILLAS" HAS FAILED TO REMEDY THE DEFECTS AND THE ATTACHED DRAFT REPRESENTS THE AMOUNT DUE THE CITY OF OWASSO AS A RESULT OF THIS FAILURE." 2) THIS ORIGINAL LETTER OF CREDIT. THE F &M BANK & TRUST COMPANY 1330 SOUTH HARVARD P.O. BOX 4500 TULSA, OKLAHOMA 74159 -0500 918 -744 -1330 THE VILLAS AT BAILEY RANCH II L/C 4296 PAGE 2 OF 2 ADDITIONAL CONDITIONS: THIS LETTER OF CREDIT EXPIRES ON JULY 5, 2008 AT THE OFFICE OF THE F &M BANK & TRUST COMPANY, ATTN: INTERNATIONAL DEPARTMENT, 1330 S. HARVARD, TULSA, OKLAHOMA, 74112. DRAFT(S) UNDER THIS LETTER OF CREDIT MUST BEAR THE CLAUSE "DRAWN UNDER THE F &M BANK & TRUST COMPANY LETTER OF CREDIT NO. 4296 DATED JULY 5, 2006," THIS IRREVOCABLE LETTER OF CREDIT IS SUBJECT TO THE UNIFORM CUSTOMS AND PRACTICE FOR DOCUMENTARY CREDITS (1993 REVISION) INTERNATIONAL CHAMBER OF COMMERCE, PUBLICATION NO. 500. WE HEREBY ENGAGE WITH YOU THAT ALL DRAFTS DRAWN UNDER AND IN COMPLIANCE WITH THE TERMS OF THIS LETTER OF CREDIT WILL BE DULY HONORED IF PRESENTED AT OUR OFFICE ON OR BEFORE THE EXPIRATION DATE OF THIS LETTER OF CREDIT. SHOULD YOU HAVE OCCASION TO COMMUNICATE WITH US REGARDING THIS LETTER OF CREDIT, KINDLY DIRECT YOUR COMMUNICATION TO THE ATTENTION OF OUR LETTER OF CREDIT DEPARTMENT, MAKING SPECIFIC REFERENCE TO OUR LETTER OF CREDIT NO. 4296 (TELE: 918 - 748 -4147, FAX: 918 - 743 - 6256). RICK R SENIOR EXECUTIVE VICE PRESIDENT U RE C. PENINGTON VICE PRESIDENT AMENDMENT NO. 1 Irrevocable Letter of Credit No. 4296 April 2, 2007 The City of Owasso P O Box 180 Owasso OK 74055 Gentlemen: Irrevocable Letter of Credit No. 4296 opened under date of July 5, 2006 for the account of The Villas At Bailey Ranch II Limited Partnership in favor of The City of Owasso, in the amount of $80,000.00 is amended as follows: Expiry: From: July 5, 2008 To: April 17, 2009 All other terms and conditions remain unchanged. Please acknowledge acceptance and return the copy of this amendment in the envelope provided. Sincerely, THE F &M BANK & TRUST COMPANY 1330 SOUTH HARVARD P.O. BOX 4500 TULSA, OKLAHOMA 74159 -0500 918 -744 -1330 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: J.B. ALEXANDER PROJECT MANAGER SUBJECT: ACCEPTANCE OF STREETS AND STORM DRAINAGE IMPROVEMENTS GARRETT CREEK COMMERCIAL I DATE: April 4, 2007 BACKGROUND: The subject commercial development is located west of the intersection of E. 116th Street North and U.S. Highway 169 (see Attachment A). The street improvements consist of approximately 900 linear feet of concrete paving and associated storm drainage improvements. Design of the streets and storm drainage improvements have been review and approved by Public Works. FINAL INSPECTIONS: Final inspection for the streets and storm drainage improvements has been conducted. All items identified at the final inspection requiring correction to meet city standards have been completed. The construction contractor has provided the required one -year maintenance bond for the improvements (see Attachment B). DeShazo, Tang & Associates have prepared an as -built report for the storm water improvements. Public Works engineering personnel have reviewed the report and approved its findings. RECOMMENDATION: Staff recommends Council acceptance of the Garrett Creek Commercial I streets and storm drainage improvements. ATTACHMENTS: A. Location Map B. Maintenance Bonds ATTACHMENT A Owasso Public Works Department Engineering Div. P.O. 180 Owasso, OK 74055 918.272.4959 www.cityofowasso.com GARRETT CREEK COMMERCIAL LOCATION MAP N W E S 3/26/07 Granite Re, Inc. ATTACHMENT B Bond# GR 2673 MAINTENANCE BOND KNOW ALL MEN BY THESE PRESENTS, That We, the undersigned Austin Paving, LLC, as Principal and Granite Re, Inc., a corporation organized under the laws of the State of Oklahoma and duly authorized to do business in the State of Oklahoma, as Surety, are held and firmly bound unto City of Owasso, PO Box 180, Owasso, OK 74055 in the penal sum of * ** *One Hundred Fifty -Four Thousand Ninety -Five and 00 /100 * * * ** ($154,095.00) Dollars, for the payment of which well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns. Signed this 12th day of November, 2004. THE CONDITION OF THE ABOVE OBLIGATION IS SUCH, That whereas, the above named Principal did on the 9th day of November, 2004, enter into a contract with the Garrett Creek Development Company, LLC FOR Paving to serve Garrett Creek Center, Owasso, Tulsa County, OK AND, WHEREAS, the specifications of said construction contract provide that upon final acceptance by Obligee said Principal shall furnish a maintenance bond for the sum amounting to * ** *One Hundred * * ** percent (100 %) of the contract price, and to remain in full force and effect for the period of Two (2) years from the date of acceptance, as therein stated in said specifications; the said work having been duly accepted by said obligee. NOW, THEREFORE THE CONDITION OF THIS OBLIGATION IS SUCH, That if the Principal shall make good all defects appearing in the work performed by Principal due to faulty workmanship or materials which may develop during the period of Two (2) years from the date of completion and final acceptance of said work, then this obligation shall be void; otherwise to remain in full force and effect. Austin Paving, LLLC Prince BY: [ !�� v c Title Granite Re, Inc. Surety BY: r __ Lisa Sherman, Attorney -in -Fact' Granite Re, Inc. Bond# GR 2672 MAINTENANCE BOND KNOW ALL MEN BY THESE PRESENTS, That We, the undersigned Austin Paving, LLC, as Principal and Granite Re, Inc., a corporation organized under the laws of the State of Oklahoma and duly authorized to do business in the State of Oklahoma, as Surety, are held and firmly bound unto City of Owasso, PO Box 180, Owasso, OK 74055 in the penal sum of * ** *Fifty -One Thousand Five Hundred Eighty -Nine and 00 /100 * * * ** ($51,589.00) Dollars, for the payment of which well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns. Signed this 12th day of November, 2004. THE CONDITION OF THE ABOVE OBLIGATION IS SUCH, That whereas, the above named Principal did on the 9th day of November, 2004, enter into a contract with the Garrett Creek Development Company, LLC FOR Storm Sewer Line and Sewer Line to serve Garrett Creek Center, Owasso, Tulsa County, OK AND, WHEREAS, the specifications of said construction contract provide that upon final acceptance by Obligee said Principal shall furnish a maintenance bond for the sum amounting to * ** *One Hundred * * ** percent (100 %) of the contract price, and to remain in full force and effect for the period of One (1) year from the date of acceptance, as therein stated in said specifications; the said work having been duly accepted by said obligee. NOW, THEREFORE THE CONDITION OF THIS OBLIGATION IS SUCH, That if the Principal shall make good all defects appearing in the work performed by Principal due to faulty workmanship or materials which may develop during the period of One(]) years from the date of completion and final acceptance of said work, then this obligation shall be void; otherwise to remain in full force and effect. Austi Paving, LLC Principa BY: Title Granite Re, Inc. Surety BY: Lisa Sherman, Attorney -in -Fact MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: J.B. ALEXANDER PROJECT MANAGER SUBJECT: ACCEPTANCE OF ROADWAY IMPROVEMENTS HI -POINT COMMERICAL DATE: April 4, 2007 BACKGROUND: The subject commercial development is located southeast of U.S. Highway 20 and U.S. Highway 169 (see Attachment A). The roadway consists of approximately 1,600 linear feet of asphalt roadway to include curb and guttering. Design for the roadway improvements were reviewed and approved by Public Works. FINAL INSPECTIONS: Final inspection of roadway improvements have been conducted and all items identified requiring correction to meet city standards have been completed. The construction contractor has provided the required two -year maintenance bond (see Attachments B). RECOMMENDATION• Staff recommends Council acceptance of the Hi -Point roadway improvements. ATTACHMENTS: A. Location Map B. Maintenance Bonds ATTACHMENT A I 1� t , � CROSSROADS i CHRISTIAN CENTER I i UIK- -TRIP ' I i I I AN"E TER I i I C MMERCIA � I NTER #6 G > LU a' _ ; PROJECT q not LOCATION ' r � Z i I !, M I j FTM Owasso Public Works N Department Engineering Div. HIGH POINT P.O. 180 W E Owasso, OK 74055 LOCATION MAP 918.272.4959 www.cityofowasso.com S 3/26/07 ATTACHMENT B Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS KNOW ALL MEN BY THESE PRESENTS, That we Hi- Point, LLC as Principal (Developer and Contractor), and Granite Re, Inc. Bond No. GR 5565 Surety, are held and firmly bound unto the City of Owasso, as Obligee, in the penal sum of One hundred ninety -five thousand, three hundred eighty dollars & no /100 - -- ($ 195,380.00 as which payment will and truly to be made., we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of (2) two year(s) after final approval of the Paving at Hi -Point located at N. 140 East Ave., Owasso, OK a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATIONS IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the id period. SIGNED, SEALED, AND DATED. December 22, 2006 Hi- Point, LLC / �"`�� Principal IBM Attach Power of Attorney irety Fact MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: J.B. ALEXANDER PROJECT MANAGER SUBJECT: ACCEPTANCE OF WATER, SANITARY SEWER, DRAINAGE, & STREETS OWASSO MEDICAL CAMPUS DATE: April 11, 2007 BACKGROUND: The subject commercial development is located west of North 1291h East Avenue on East 100th Street North (see attachment A). The water line extension consists of approximately 6,350 linear feet of ten (10) inch PVC potable water line, approximately 4,320 linear feet of eight (8) inch PVC potable water line, approximately 51 linear feet of six (6) inch PVC potable water line, and all appurtenances. The sanitary sewer line extension consists of approximately 2,472 linear feet of eight (8) inch PVC sanitary sewer line. The roadway improvement consists of asphalt streets complete with curb, gutter, and storm drainage systems on North 123`d East Avenue, North 127th East Avenue, East 99th Street North, East 100th Street North, and East 101" Street North. Design for all infrastructure improvements were reviewed and approved by Public Works. Permits have been issued by the Oklahoma Department of Environmental Quality (see attachments B) for the water and sanitary sewer systems. FINAL INSPECTIONS: Final inspection of all infrastructure improvements has been conducted and all items identified requiring correction to meet city standards have been completed. The construction contractor has provided the required one -year maintenance bond for the sanitary sewer, water and storm drainage improvements and a two -year maintenance bond for the street improvements (see attachments C). Tulsa Engineering & Planning has prepared an as -built report for the detention pond and Public Works engineering personnel have reviewed the report and have approved the findings. RECOMMENDATION: Staff recommends Council acceptance of the Owasso Medical Campus water, sanitary sewer, drainage, and street improvements. ATTACHMENTS: A. Location Map B. ODEQ Permits C. Maintenance Bonds ATTACHMENT A Owasso Public Works Department Engineering Div. P.O. 180 Owasso, OK 74055 918.272.4959 www.cityofowasso.com OWASSO MEDICAL CAMPUS LOCATION MAP N W E S 3/26/07 STEVEN A. THOMPSON Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY October 14, 2005 Ana C. Stagg, P.E. Public Works Director The City of Owasso 301 West 2nd Street Owasso, OK 74055 Re: Permit No. WL000072050809 Owasso Medical Campus Potable Water Line Extension PWSID No. 1021418 Dear Ms. Stagg: ATTACHMENT B BRAD HENRY Governor Enclosed is Permit No. W L000072050809 for the construction of 6,350 linear feet of ten (10) inch PVC potable water line, 4,320 linear feet of eight (8) inch PVC potable water line, 51 linear feet of six (6) inch PVC potable water line and all appurtenances to serve the Owasso Medical Campus, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on October 14, 2005. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending two (2) sets to your engineer and retaining one (1) set for our files. Sincerely, Justin Hodge DWSRF /Construction Permit Section Water Quality Division JH/TW /ab Enclosure c: Russell E. Dixon, P.E., TEP Mary Randolph, PWS District Representative, DEQ Rick Austin, R.S., Regional Manager, DEQ Tulsa DEQ Office Nathan Kuhnert, Planning & Management Division, OWRB 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 1677 printed on recycled paper with soy ink h L� nw, 0 K L A H 0 M A DEPARTMENT OF ENVIRONMENTAL QUALITY STEVEN A. THOMPSON BRAD HENRY Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor June 6, 2005 Ana C. Stagg, P.E., Public Works Director The City of Owasso 301 West 2nd Street Owasso, OK 74055 Re: Permit No. SL000072050555 Owasso Medical Campus Sanitary Sewer Line Extension S -21310 Dear Ms. Stagg Enclosed is Permit No. SL000072050555 for the construction of 2,472 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Owasso Medical Campus, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on June 6, 2005. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending one (1) set to your engineer and retaining one (1) set for our files. Sincerely, Justin Hodge DWSRF /Construction Permit Section Water Quality Division JH /TW /ab Enclosure c: Russell E. Dixon, P.E., TEP James Payne, P.E., WPC District Engineer, DEQ Rick Austin, R.S., Regional Manager, DEQ Tulsa DEQ Office 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1 677 printed on recycled paper with soy ink ATTACHMENT C Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: BD 90825 KNOW ALL MEN BY THESE PRESENTS, That we W. N. Couch, Inc. as Principal (Developer and Contractor), and Mid - Continent Casualty Company as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of One hundred twenty thousand, three hundred fifty -nine dollars and 02/100 - -- ($120,359.02) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of ONE YEAR after final approval of the Sanitary Sewer for the Owasso Medical Center, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEA AND DATED: August 31, 2006 W. N. Couch, n ri al BY: C�- G.I ► t,r— Covc� Pus Mid- Continent any, S ett L Burris Attorney -in -Fact Attach Power of Attorney Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: BD 90469 KNOW ALL MEN BY THESE PRESENTS, That we W. N. Couch, Inc. as Principal (Developer and Contractor), and Mid - Continent Casualty Company as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Seven hundred eighty -six thousand, five hundred eighty -four dollars and no /100 ($786,584.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEARS after final approval of the Public Paving for the Owasso Medical Center, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALW,MD,PATED: August 31, 2006 W. N. Couch, I BY: 6- M I Mid - Contine BY D/U Surety J Attorney -in -Fact Attach Power of Attorney Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No. BD 90826 KNOW ALL MEN BY THESE PRESENTS. That we W. N. Couch, Inc. as Principal (Developer and Contractor), and Mid - Continent Casualty Company as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Eight hundred forty -three thousand, nine hundred ninety -two dollars and no /100 -- ($843,992.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of ONE YEAR after final approval of the Public Water for the Owasso Medical Center, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEA AN DATED: August 31, 2006 W. N. Couch, n , ri 'pal BY: GA 6A I LrN Co , Pru i Mid - Continent a tv Da . Sur tv ttorney -in -Fact Attach Power of Attorney Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: BD 90827 KNOW ALL MEN BY THESE PRESENTS, That we W. N. Couch, Inc. as Principal (Developer and Contractor), and Mid - Continent Casualty Company as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Two hundred ninety -four thousand, eight hundred seventy dollars and 46/100 - -- ($294,870.46) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of ONE YEAR after final approval of the Public Storm for the Owasso Medical Center, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEAL , ND DATED: August 31, 2006 W. N. Couch, I nc' 1 BY: C �llZ i i�ftS �ontin Casualty on pan , Surety Attorney -in -Fact Attach Power of Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: CDBG '05 CLOSE -OUT HEARING AND CDBG '07 PROJECT HEARING DATE: April 11, 2007 BACKGROUND: By virtue of its size, the City of Owasso receives Community Development Block Grant (CDBG) funds each year, contingent upon the approval of the grant application that the City must make yearly. The Oklahoma Department of Commerce (ODOC) administers these funds as part of its "Small Cities set -aside program ". So far, the City has used this money to improve sidewalks in the downtown area, construct a restroom at the skate park, and to help fund the street improvements in Three Lakes Village. The City of Owasso has begun the process of applying to ODOC for funding under the State's FY- 07 CDBG program. The amount of funding is expected to be $58,696. In order to receive this funding, the City has already submitted a letter of intent to ODOC announcing that the City is proceeding with efforts to secure grant funds for 2007. Additionally, the City of Owasso is starting the close -out process for the CDBG '05 project. This grant helped to supplement the funding for the street improvements in Three Lakes Village, accounting for more than 10% of the total project cost. REQUEST: Both of these projects are now at a stage where a public hearing needs to be conducted before the staff can proceed to take further steps in the grant administration process. For the CDBG '07 project, the City is to conduct a hearing to solicit citizen comments about how this year's funds should be utilized. In its preliminary evaluation, the staff evaluated three potential projects: 1. the continuance of the sidewalk improvements project, of which five years remain to complete the downtown sidewalks plan, 2. the renovation of Old Central, bringing all of the upstairs portion of the facility into compliance with the building code to accommodate future users for that building, and 3. the construction of a public ADA restroom facility at Rayola Park in conjunction with the Splash Pad that will be constructed this year. The staff intends to recommend that the CDBG '07 funds be spent to construct a restroom at Rayola Park. The total amount of the grant will be $58,696, and this will be matched with an equal amount from the City's general fund. In the coming weeks, additional steps in the grant process will require the city to make an application for the grant funds to ODOC. In order to complete this application process, the city council must take the following two actions: 1. Approve a resolution requesting assistance from ODOC and authorizing the Mayor to sign the application documents for a FY 2007 request in the amount of $58,696 for the Small Cities Program. 2. Approve a Citizen Participation Plan for the FY 2007 CDBG Program. For the CDBG '05 project, the purpose of the public hearing is to solicit citizen comments related to the replacement of the streets within Three Lakes Village. That project resulted in new concrete streets for the subdivision, and the CDBG provided grant and matching funds totaling $132,900 towards the effort. RECOMMENDATION: The staff recommends the City Council hold a public hearing to gather public input on community development needs for the FY 2007 Small Cities CDBG program application, and to gather public input regarding the Three Lakes Village Street Improvement Project. ATTACHMENT: Notice of Public Hearing 111 North Main PO Box 180 Owasso, OK 74055 City of Owasso NOTICE OF CDBG PUBLIC HEARING (918) 376 -1500 FAX (918) 376 -1599 www.cityofowasso.com A Public Hearing has been set for April 17, 2007, at 6:30 p.m. at the City Council Meeting Room in Old Central, 109 North Birch, in the City of Owasso, Oklahoma, to receive recommendations on community development needs within the City of Owasso. These recommendations will be considered by the Owasso City Council in developing and approving an application to be submitted the Oklahoma Department of Commerce (ODOC) for funding consideration under the FY -07 Community Development Block Grant (CDBG) Program. The City of Owasso is expected to receive an allocation of $58,696 under the State's Small Cities Set - aside. Citizens are requested to participate in the Hearing and express their views on community development needs. Comments will also be received on the FY 05 CDBG construction project which involved the reconstruction and replacement of Curb /Gutter and Asphalt on existing City Streets in Three Lakes Village Subdivision. Citizens are requested to express their views on the performance of the City in regard to the completion of this community development proj ect. The Owasso City Council will incorporate any comments or proposals, where feasible, in the FY 07 CDBG Application to be submitted to the Oklahoma Department of Commerce by July 10, 2007. Posted: i� S• ` 7 Date By: Community Development Director MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: PROCESS AND RECOMMENDATIONS FOR THE DEVELOPMENT OF CAPITAL PRIORITIES FOR FY' 07 -08 DATE: April 11, 2007 BACKGROUND: The Capital Improvements Committee was formed to ensure citizen input in the Capital Improvements planning process. The Capital Improvements Plan is a critical planning tool that outlines a path of expenditures for major projects of high priority to the City of Owasso. The committee is comprised of 19 members, nine municipal staff members and ten citizen members. The committee meets annually with the goal of recommending updates of the capital improvements plan to the City Council before the end of each fiscal year. List of Members of the Capital Improvements Committee Citizen Members Staff Members Brent Colgan, Councilor Sherry Bishop Wayne Guevara, Councilor Bradd Clark Mike Ames Rickey Hayes Duane Coppick Julie Lombardi Frank Enzbrenner Rodney Ray Rob Haskins Timothy Rooney Trish Hauser Ana Stagg Jim Hunter Eric Wiles Tom Kimball Dan Yancey Bryan Stovall PROCESS FOR CREATING ANNUAL LIST OF PRIORITIES: Adopted September 2, 2003, Resolution 2003 -14 sets the guidelines whereby the City Council establishes capital priorities each year. First, the Capital Improvements Committee conducts a public meeting and would transmit a recommendation of capital priorities to the City Council. That meeting was conducted on April 5, 2007. Then, the City publishes a notice of a public hearing to be conducted by the City Council regarding the proposed list of prioritized capital projects. Next, the City Council conducts a public hearing in order to receive and consider information provided by citizens that may be relevant to the proposed amendment to the priorities. Finally, at least two weeks after the public hearing, the City Council adopts by resolution the prioritized list of capital projects for the upcoming or current fiscal year. PRIORITIES: The capital improvement priorities listed by the City Council in resolution 2006 -10 are the following projects: 1. Additional fire stations - #2 and #3 2. Sports Park expansion 3. East 96'' Street North road project 4. North Garnett road project 5. YMCA pool 6. Silver Creek watershed drainage improvements 7. Design of four intersection improvements: a. East 96' Street North/North 145` East Avenue b. North Garnett Road /East 106''' Street North c. North Mingo Road /East 96"' Street North d. North 145` East Avenue /North 106"' Street North 8. Street Improvement /Repair Program OTHER CAPITAL PROJECTS: The City has identified 23 additional capital improvement projects. These projects meet the criteria for being classified as capital improvements, because they each cost more than $100,000 and have life expectancies of at least ten years. There is not a time frame attached to the completion of the non - priority projects, since they are evaluated annually and revised from time to time. These additional projects that have been identified, but are not currently included with the priority projects are: 1. North 129``' East Avenue widening, V' Street to 96" Street 2. Main Street redevelopment 3. Sports Park build -out 4. East 86" Street North widening, Main to Mingo 5. Additional fire stations - #4 and #5 6. Joint training facility 7. Two police substations 8. East 76' Street North widening, Owasso Expressway to 129"' East Avenue 9. City -wide wireless communications service 10. East 96`' Street North widening, 129`' East Avenue to 145`h East Avenue 11. North Garnett Road widening, 96' Street to 116"' Street 12. New vehicle maintenance facility 13. Bridge reconstruction and widening at Owasso Expressway and 129`h East Avenue 14. North Mingo Road widening, 86th Street to 116 ` Street 15. Implementation of stormwater master plan 16. Old Central renovation /replacement 17. North 145 h East Avenue widening, 86`'' Street to 116`h Street 18. Recreational trail improvements 19. Storage facility for large rolling stock 20. Storage facility for city departments 21. Additional police station 22. Golf course banquet facility 23. Downtown waterfront project DESCRIPTIONS OF CAPITAL PROJECTS: NORTH 129TH EAST AVENUE WIDENING - This project proposes to widen North 129`h East Avenue to five lanes from East V' Street North to the point where it is already five lanes, '/4nile south of East 96''' Street North and adjacent to the Camden Park neighborhood. MAIN STREET REDEVELOPMENT - This project proposes to continue the Main Street enhancements that are being commenced this year by the Visioning 2025 program. This first year, overhead utility lines are being removed from Main Street south of City Hall, and pedestrian- oriented streetlights are being installed. Next year, the City proposes to enhance the intersection of Main Street and East 76`h Street North. SPORTSPARK BUILD -OUT - This project proposes to develop the 80 acres that lie between the developed portion of the Sportspark and East 106' Street North. Planned improvements include a road, parking lot, ball fields, and restroom facilities. EAST 86TH STREET NORTH WIDENING - This project proposes to widen East 86th Street North from Main Street to Mingo Road. Tulsa County and ODOT will continue the project to Memorial Road, as part of the 4 To Fix the County initiative. The City' s financial responsibility for this project is to provide for engineering design so that the widening can be constructed. ADDITIONAL FIRE STATIONS, #4 AND #5 - This project proposes to locate to new fire stations in Owasso. One of the new stations will be located at the northeast corner of Mingo Road and East 106` Street North, and the other new fire station will be located in the vicinity of North 16151 East Avenue and East 76`'' Street North. JOINT TRAINING FACILITY - This project proposes to construct a comprehensive training facility for various city departments, including Police, Fire, and Public Works. Included at the facility will be classrooms, a driving course, a firing range, and a fire drill tower. TWO POLICE SUBSTATIONS - This project proposes to construct two police substations to provide improved police service to the community. Currently, it is proposed that one of the substations be located near the new fire station at North 145` East Avenue and East 100`h Street North. The other substation would be constructed as a part of the future building that will house the fire station near North 161" East Avenue and East 70" Street North. EAST 76TH STREET NORTH WIDENING - This project proposes to widen East 76" Street from the Owasso Expressway to North 129' East Avenue. CITY -WIDE WIRELESS COMMUNICATIONS SERVICE - This project proposes to install the facilities necessary to provide free wireless service to the entire community. EAST 96TH STREET NORTH WIDENING - This project proposes to widen East 96`' Street North from North 129' East Avenue to North 145`'' East Avenue. NORTH GARNETT ROAD WIDENING - This project proposes to widen North Garnett Road from East 96' Street North to East 116' Street North. NEW VEHICLE MAINTENANCE FACILITY - This project proposes to construct a larger vehicle maintenance facility than the one currently used at 452 South Main Street. BRIDGE RECONSTRUCTION AND WIDENING - This project proposes to widen the North 129`' East Avenue bridge over the Owasso Expressway. NORTH MINGO ROAD WIDENING - This project proposes to widen North Mingo Road from East 86"' Street North to East 116"' Street North. IMPLEMENTATION OF STORMWATER MASTER PLAN - This project proposes to construct the drainage and detention improvements recommended by the Owasso Stormwater Master Plan. OLD CENTRAL RENOVATION /REPLACEMENT - This project proposes to update the facilities at Old Central or, in the alternative, replace Old Central with a new building. NORTH 145TH EAST AVENUE WIDENING - This project proposes to widen North 145' East Avenue from East 86' Street North to Hwy. 20. RECREATIONAL TRAIL IMPROVEMENTS - This project proposes to construct the trails system outlined in the Owasso Land Use Master Plan. The trails would connect Owasso to Tulsa' s Mohawk Park via Mingo Road and East 76"' Street North. Further, the trails would eventually connect to the Owasso Sportspark and to the interior of Owasso by running alongside established drainage channels. STORAGE FACILITY FOR LARGE ROLLING STOCK - This project proposes to construct a new facility to storing large equipment used by the City, such as backhoes and dump trucks. STORAGE FACILITY FOR CITY DEPARTMENTS - This project proposes to construct a storage facility for all city departments. The facility could be used for municipal archives and also for holding some inventory used by the Support Services Department. ADDITIONAL POLICE STATION - This project proposes to construct or locate a new station for the Police Department, as the current station is already at full capacity. GOLF COURSE BANQUET FACILITY - This project proposes to construct a new banquet facility at the Bailey Golf Ranch. DOWNTOWN WATERFRONT PROJECT - This project proposes to develop a 100 -acre lake west of the current railroad location between East 76"' Street North and East 86"' Street North. A variety of land uses would be developed around the lake, including parks, commercial, and residential uses. EVALUATION AND RANKING OF CAPITAL PROJECTS: Through a series of meetings in January, February, and March, the city staff evaluated and ranked the capital projects. Through that process, the ten projects receiving the highest ranking were listed as follows: 1. 129th E. Ave. widening, 76th to 96th 2. Street improvement/repair projects 3. Main Street Redevelopment 4. Sportspark build -out 5. 86th St. N. widening, Main to Mingo 6. Fire stations #4 and #5 7. Joint Training Facility 8. Two police substations 9. 76th St. N. widening, Hwy. 169 to 129th 10. City -wide wireless internet In order to make sure that different types of projects were evaluated evenly, and that no one category received more attention than the others, all projects were broken down into three classifications - streets widening, facilities and buildings, and miscellaneous projects. The following table illustrates the breakdown of all the capital projects via these three classifications: Street Widening Projects Prioritized 129th E. Ave. widening 86th St. widening 76th St. N. widening 96th St. N. widening Garnett Road widening Mingo Road widening 145th E. Ave. widening Facilities Prioritized Fire stations #4 and #5 Joint Training Facility Two police substations New vehicle maintenance facility Old Central Storage facility for rolling stock City Storage facility Additional police station Golf course banquet facility Miscellaneous Projects Prioritized Street improvement /repair Main Street Redevelopment Sportspark build -out City -wide wireless internet Bridge reconstruction stormwater master plan Recreational trail improvements Downtown waterfront project In its financial analysis, the staff established that the City could meet its long -term goals by spending approximately $10 million during the next fiscal year. With that number in mind, the staff came to a finding that the following five capital projects will be able to receive funding in fiscal year 07 -08. Additionally, one other project, the Main Street Redevelopment project, is listed as eligible to receive funding, even though the staff anticipates that grant funds will cover the financing of that project. Those five projects, along with the estimation of money available for the projects next year, are: 1. North 129" East Avenue widening ($8.5 million) 2. Street Rehabilitation program ($1 million) 3. Main Street redevelopment (the staff anticipates that this project will be funded via grants) 4. Sportspark build -out ($400 thousand) 5. East 86" Street North widening ($200 thousand for engineering design) 6. Joint Training facility ($500 thousand) The total funding amount that has been estimated for the five above projects is $10.6 million. In its resolution, the City Council will not include how much funding will be issued for each project, only which projects will be funded during the next fiscal year. That way, if a project is completed for less money than is originally anticipated, another project can correspondingly receive more money than is originally anticipated. RECOMMENDATION TO CAPITAL IMPROVEMENTS COMMITTEE: The Capital Improvements Committee conducted a meeting on April 5 in order to formulate a recommendation to the City Council about what the capital priorities should be for FY ' 07 -08. During that meeting, the staff presented the current financial condition of the Capital Improvements Program and also presented recommended changes to the list of priority capital projects. The staff recommended to the CIP Committee that the priority capital improvements be the following projects: 1. North 129' East Avenue widening, East 76`' Street North to East 96' Street North 2. Street Rehabilitation program 3. Main Street Redevelopment 4. Sportspark build -out 5. East 86`' Street North widening 6. Joint Training facility RECOMMENDATIONS FROM THE CIP COMMITTEE TO THE CITY COUNCIL: At its April 5, 2007 meeting, the CIP Committee passed a motion recommending that the City Council pass a resolution to include the six proposed improvements with the prioritized capital projects for FY 2007 -2008: 1. North 129`'' East Avenue widening, East 76"' Street North to East 96"' Street North 2. Street Rehabilitation program 3. Main Street Redevelopment 4. Sportspark build -out 5. East 86`h Street North widening 6. Joint Training facility During the meeting, the CIP Committee also discussed long -term financing issues for the Capital Improvements Program. The main issue of concern was how to obtain funding for capital improvements in addition to the third penny sales tax. As a result of that discussion, the CIP Committee passed a motion recommending that the City Council and staff explore the options of a General Obligation bond to provide a funding source for Public Safety, Parks, and Streets. Both motions passed unanimously. MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: OWASSO PARKS MASTER PLAN DATE: April 11, 2007 BACKGROUND: As part of the ongoing efforts to ensure an enhanced quality of life for residents of Owasso through comprehensive planning activities, the staff has drafted and is proposing a Parks Master Plan for the City of Owasso. In order for the City to receive input on the plan from a citizen perspective, a master plan committee was created that was comprised of five citizen members and five staff support members. List of Members of the Committee Citizen Members Staff Members Clay Carter Kenna Cataudella Mark Haggerton Casey Stelzer Dr. Dirk Thomas Chip McCulley Shawn Reiss Timothy Rooney David Warren Eric Wiles At the direction of the City Manager, the committee has drafted the plan to guide the placement and improvement of parks in Owasso. The plan focuses on six key issues: COMMUNITY AND NEIGHBORHOOD PARKS — This category of issues focuses on balancing the City's efforts to develop large community parks to serve the entire city with the need to also provide smaller neighborhood parks that serve a "walk able" area. 2. ENHANCING EXISTING PARKS — This category of issues outlines future enhancements that should be implemented in order to improve the City's current parks facilities. 3. NEW TYPES OF PARKS — This category of issues lists and explains the types of parks that the City should pursue so that the parks system can provide the variety of amenities that would maximize their use by a higher percentage of the public. 4. PARKS LOCATION — This category of issues not only targets certain parts of the community for future parks, but it also provides guidelines for how the City should choose locations for the future parks. 5. PARK THEMES — This category of issues provides instruction for what themes should be used to enhance existing parks, such as Rayola Park and Elm Creek Park. 6. SPORTSPARK — This category of issues lists objectives for the completion, expansion, and enhancement of the Owasso Sportspark. FORMAT OF PARKS MASTER PLAN: Similar to the format of the Owasso Land Use Master Plan, the Parks Master Plan will be a document with a map of the community on one side that shows the locations of existing and proposed parks. The other side of the plan will show the text of the plan, stating the plan's purposes, listing the plans objectives, and outlining the existing and proposed improvements to existing parks facilities. PROCESS USED: At its inaugural meeting in August, 2007, the Parks Plan steering committee was charged with preparing a plan for the development of future and existing parks within Owasso, and to recommend objectives within the plan in order to further such development. The development of the plan began by examining the existing types of parks throughout the community. During this examination, the committee discussed the existing Owasso parks and what steps should be taken for further improvement. The types, examples, and situations of the different parks were inventoried. The committee then considered various issues that could potentially affect parks development throughout Owasso. These issues include growth patterns, parks development trends, existing and future community needs, and current policies governing the development of parks in Owasso. Goals were then formulated for inclusion in the plan concerning topics such as locations for new parks, types of new parks, and enhancements for existing parks. Following the development of the goals and objectives, the parks master plan map was created. Development objectives were then drafted to be a part of the text of the plan. After drafting, the committee reviewed and revised both the plan map and objectives. IMPLEMENTATION AND UPDATES TO THE PARKS MASTER PLAN: In order to implement the Parks Master Plan, the staff is in the process of identifying potential funding sources with which to achieve the specific objectives within the plan. So far, three major sources of funding have presented themselves. One is the parks development fund, which is derived from building permit fees charged when a permit is issued. The capital improvements program, using the third penny sales tax, would be an appropriate source of funding for parks objectives that fit the definition of capital improvements. Finally, grants such as the CDBG set -aside program will be used to fund projects such as the Rayola Park splash pad, restroom facilities, and other parks improvements. So that the plan will continue to serve as a dynamic and usable tool for the development of the City's parks, the master plan will be updated by the staff every two to three years. Additionally, site development plans will be developed for each individual park, and these plans will lay out specific and concrete improvements that will be based upon the guidelines and objectives set forth in the master plan. RECOMMENDATION: The staff recommends that the City Council approve the Owasso Parks Master Plan. ATTACHMENTS: 1. Owasso Parks Master Plan goals and objectives OWASSO PARKS MASTER PLAN Purposes of the Parks Master Plan: 1. To set forth the guidelines for future parks development, facility development and use policies, leisure service delivery and the operation and management of the parks and recreation system. 2. To be an overall policy guide for short and long -term physical and program development of the public recreation and open space areas of the city. It will provide a foundation for decision - making by the City of Owasso. 3. To outline specific goals and objectives for community recreation services in light of the general pattern of existing and future development of land uses and community character. The plan will inventory and set direction for parks and open space decision - making in light of the current status of the city in the following areas: land use, environmental resources, recreational transportation, and cultural resources. 4. To advance measures and provide recreational and open space facilities that encourage a healthy lifestyle and an appreciation of the beauty of the natural resources of Owasso. Obiectives of the Parks Master Plan: Community and Neighborhood Parks 1. Focus efforts on developing large community parks 2. Create standards for parks installation and construction 3. Encourage developers to create neighborhood parks 4. Develop a park geared towards young adults a. Outdoor amphitheater b. Local musical artists /bands routinely featured at parks C. An outdoor patio bar and/or grill type place d. Could be similar to River Parks area in Tulsa 5. Pursue the development of the downtown waterfront project Enhancing Existing Parks 1. Install a rock climbing facility at one of the parks 2. Develop Frisbee golf at Centennial Park 3. Provide Ferry/carriage rides in parks at certain times of the year 4. Stocked fishing ponds at Elm Creek, Centennial, and Sportspark 5. Construct a splash pad at Rayola Park 6. Build another gazebo in one of the parks, similar to the Rayola gazebo 7. Encourage the use of parks for block parties, cookouts, etc. 8. Explore possible wireless internet access to all parks 9. Build more outdoor basketball courts in existing parks 10. Update existing playground equipment in all parks 11. Install playground equipment in parks that do not have it 12. Provide public restrooms at all parks that have parking lots 13. Cover pedestrian bridges located within parks 14. Provide for Geo caching within the parks New Types of Parks 1. Construct a miniature golf course in Owasso 2. Construct a trails system throughout Owasso 3. Provide a mountain bike park 4. Provide a dog park in Owasso 5. Construct a large water park in Owasso 6. Provide a rock climbing facility in an Owasso park 7. Construct a kids' park for ages 6 - under Park Location 1. Develop additional parks in the northeast part of the community 2. Buy park land while it remains available for parks development 3. Seek donated land from developers before developments are complete 4. Locate meditation center near the hospitals 5. Develop parks around existing schools, prior to development of the area 6. Survey utility customers to find out where citizens would like to place different kinds of parks Park Themes 1. Develop a western heritage theme at Rayola Park 2 Install information plaques within Owasso parks 4. Develop themed naming systems for street signs within parks, such as Native American names or character - oriented names 5. Revisit the "Name the field or site" program for fund- raising 6. Create different themes for different parks 7. Develop a "Haunted Trail" at Centennial Park 8. Promote an annual parent/child fishing day /festival at Elm Creek Park 9. Prepare development plans for individual parks 10. Install trail signage in all Owasso parks 11. Create a unified signage theme throughout the Owasso parks SportWark 1. Construct a permanent lighted entrance sign for the Sportspark 2. Continue to strengthen the multi -use aspect of the Sportspark 3. Develop a trails system around the Sportspark 4. Construct a splash pad near Funtastic Island 5. Increase the concession and restroom facilities at the Sportspark 6. Re- number the ball fields at the Sportspark 7. Develop a uniform system of signage for the Sportspark 9. Install irrigation systems in the Sportspark 10. Enhance the ADA accessibility within the Sportspark 11. Construct additional shelters near Funtastic Island 12. Pave the parking areas within the Sportspark 13. Install benches and trees along trails within the Sportspark 14. Install additional fenced -in playground equipment at Funtastic Island 15. Install shielded spotlights around the Sportspark restrooms 16. Install additional drinking fountains at the Sportspark 17. Install Grills with picnic tables throughout the Sportspark 18. Complete the construction of the Veterans Park, including substantial landscaping enhancements 19. Increase the amount of Sportspark landscaping, especially in the north 20. Install signs that map out Sportspark trails 21. Fence and screen the electric box at Funtastic Island 22. Update existing Sportspark equipment and facilities Park Facilities: Ator Park 1. Picnic Tables 2. Playground equipment Centennial Park 1. Annual harvest festival 2. Picnic shelter 3. Playground equipment 4. Restroom 5. Three fishing ponds 6. Three -mile walking and jogging trail 7. Future rock climbing facility 8. Future Frisbee golf course 9. Future carriage rides for holiday events 10. Future gazebo 11. Future basketball courts 12. Future dog park 13. Future "Haunted Trail' Elm Creek Park 1. Half -mile walking and jogging trail 2. Restrooms 3. Three picnic shelters 4. Tennis courts 5. Playground equipment 6. Fishing pond 7. Annual fishing derby event 8. Future basketball courts 9. Future landscaping enhancement project Friendship Park 1. Gazebo 2. Annual "Art in the Park" concert series 3. Annual "Lights On" event McCarter Park 1. Baseball fields 2. Soccer fields 3. Restrooms 4. Concessions 5. Rodeo grounds 6. Future dog park Rayola Park 1. Baseball fields 2. 3/4 mile walking and jogging trail 3. Playground equipment 4. Picnic shelter 5. Volleyball facility 6. Basketball court 7. Annual winter wonderland event 8. Future splash pad 9. Future restrooms Skatenark 1. Eleven skateboard features 2. Restroom 3. Future outdoor lighting Snortspark 1. Annual Burning of the Greens event 2. Baseball fourplex 3. Cross - country training facility 4. Flag football field 5. Funtastic Island playground 6. Future fishing pond 7. Multi -use fourplex 8. Parks office and maintenance facility 9. Restroom facilities 10. Softball fourplex 11. Thirteen soccer fields 12. Veterans memorial 13. "Walk in the Park" program Veterans Park 1. Picnic table 2. Future "Name that Park" promotion 3. Future uplighting to enhance the appearance of the mature trees in the park 4. Future landscaping enhancement project 5. Future water feature MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: CHIP MCCULLEY CITY PLANNER SUBJECT: FINAL PLAT (Tyann Plaza VII) DATE: April 11, 2007 BACKGROUND: Kellogg Engineering has submitted an application to the Planning Commission for approval of a final plat for Tyann Plaza VII proposing 2 commercial lots on approximately 9.25 acres of property zoned CS (Commercial Shopping District), located southeast of East 96a' Street North and the Owasso Expressway, just south of the Tyann Plaza Shopping Center. A general area map is attached. EXISTING LAND USE: Existing property is undeveloped. SURROUNDING LAND USE: North: Tyann Plaza South: Smith Elementary School East: Undeveloped West: Commercial Shopping PRESENT ZONING: CS (Commercial Shopping District) DEVELOPMENT PROCESS: The four primary steps in the development of commercial property in Owasso include annexation, zoning, platting, and site planning. The third step in the development of property is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right -of -way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. ANALYSIS: The applicant is requesting this review in order to facilitate 2 commercial lots, on approximately 9.25 acres of property zoned to CS (Commercial Shopping). The Preliminary Plat meets all Owasso Zoning Code Bulk and Area requirements. The lot and block specifications established in the plat layout are adequate for commercial development. Off site stormwater detention has been provided for this development to the south in the storm water detention center currently under construction. The site is within the City of Owasso's utility service district. It will be provided water and sewer services by the City of Owasso. The proposed final plat satisfactorily meets the requirements established in the Owasso Zoning Code. Necessary utility easements have been established along the parameters of the proposed plat to accommodate essential utility placement and access. PLANNING COMMISSION The Owasso Planning Commission considered the application at a public hearing conducted on April 9, 2007. At that public hearing, the Planning Commission recommended approval of the final plat. RECOMMENDATION Staff recommends approval of the Tyann Plaza VII final plat. ATTACHMENTS: 1. Case Map 2. Final Plat �O Q�l 5l 0 Q� �O Steak Logam N P Shake O Owasso community Development Department 111 N. Main St. Owasso, OK 74055 918.376.1500 918.376.1597 www.cl'tyofowasso.com �6 Q� rr U VI Subject Property E■ 96th ST. N Final Plat Tyann Plaza VII Horne Depot d a ■ W N r Z PLAT NO DRAFT FINAL PLAT R 14 E TYANNPLAZA VII A POT Of lf� NMI IfA I QUARTER (HE/4) OF �C— 20 T .-SHIP'21 IN. RANGE 14 EAST 20 21 AN AMMON TO THE — OF OW —, TUNA CNINTY OKI A—A QWNFR I DEVIFLOPER, N 2 LOT S IN I BLOCK TYANN DEVELOPMENT CO., INC. 9.25 ACRE TRACT OWAP0 BOX 397 --0' C 74055 ZONED: CS (918) 27)K4-0517 T N SITE MAP LSA C OUNTY SURVEYOR- LOCATION MAP N.T.S. D. LOSS & ASSOCIATES, LLC sFALE Poc P o. Box zlu coLtINSVILLE. OR 74021 N. 3932 Z" x", - k—.1 D,A,, j— 311, 2oo8 ENGINEER .zx f KELLOGG ENGINEERING, INC. 6755 ',F)U IN 4060 ROAD zx TALAtA. OKLAHOMA 74080 4 .7; 2ltz.l-.l.l=—l:l= tllll.z��'. -5 oa 2ool 4'== =-"Z== W, �IH R" .... I Poll :52 4 Ax- A" nn'= ww- '==L BLOCK I I.T BLOCK I -e Z BENCHMARK: =12 DRAFrIFINALPIAT IYANN PLAYA VII .-OR " You, MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: CHIP MCCULLEY CITY PLANNER SUBJECT: OZ 07 -02 DATE: April 2, 2007 BACKGROUND The City of Owasso has received a request to review and approve the rezoning of approximately 1.0 acre, from AG (Agriculture) to RS -2 (Residential Single Family), located on the south side of East 96th Street North, 'A mile west of North 145th East Avenue. A general area map has been attached for your review. EXISTING LAND USE Large Lot Residential SURROUNDING LAND USE North: Large Lot Residential South: Developing as Nottingham Hills East: Large Lot Residential West: Developing as Nottingham Hills PRESENT ZONING AG (Agriculture) DEVELOPMENT PROCESS: The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the City limits is made a part of the City. Property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police and fire protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. Specific development concerns, such as drainage, traffic, water /wastewater services, and stormwater detention are not able to be considered at the zoning stage of the development process. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee JAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. After the preliminary plat has been reviewed by the City and various utility companies, construction plans for the development's infrastructure are typically submitted. These plans include specifications and drawings for stormwater drainage, streets and grading and erosion control, waterlines, stormwater detention, and wastewater lines. Often, approval is required of other agencies, such as the Department of Environmental Quality for wastewater collection and the US Army Corps of Engineers for properties that may be development sensitive. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right -of -way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. ANALYSIS The applicant is requesting to rezone approximately 1.0 acre from AG (Agriculture) to RS -2 (Residential Single Family), located on the south side of East 96h Street North, I/4 west of North 145`h East Avenue. During the review of the Preliminary Plat for Nottingham Hills, it was noticed that a very small portion of the plat was located outside the city limits of the City of Owasso. The small 1.0 acre tract was annexed into the City of Owasso in March 2007 and if the rezoning request is approved, this one acre tract will need to go though the final platting process and meet the Owasso Subdivision Regulations and any appropriate site engineering standards as prescribed by Public Works. This will be the final step for the proposed residential development proposing 58 lots in a gated residential community, on approximately 28 acres. The request is consistent with the Owasso Land Use Master Plan as it calls for residential development in the area. Letters were mailed to surrounding property owners and the legal advertisement was published in the Owasso Reporter. To date, the staff has not received any comments from citizens concerning this rezoning request. PLANNING COMMISSION The Owasso Planning Commission considered the application at a public hearing conducted on April 9, 2007. At that public hearing, the Planning Commission recommended approval of the rezoning request. RECOMMENDATION Staff recommends approval of OZ 07 -02. ATTACHMENTS: 1. General Area Map E. 9 th ST. N • _dj roperty W W ~U U M M z Z W M N E9 STN W o" E 93 PL N M Z 9 E 93 CIR N W 2 E92STN 9 E 92 CIR F F91 STN Owasso Community N Development Department 111 N. Main St. OZ 07-02 W E Owasso, OK 74055 / 918.376.1500 918.376.1597 S www.cityofowasso.com MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JULIE TROUT LOMBARDI CITY ATTORNEY SUBJECT: ADOPTION OF MONEY BY TRICK OR DECEPTION AND EMBEZZLEMENT ORDINANCES DATE: APRIL 12, 2007 BACKGROUND The Chief of Police and several police officers have recommended that the City adopt ordinances covering the obtaining of money by trick or deception and embezzlement. These requests have been made 1) in an effort to align our local code of ordinances with statutory state law, 2) to enable and authorize prosecution of selected offenses within the City of Owasso's Municipal Court System rather than by referral to the District Attorney for prosecution in the District Court of Tulsa County, and 3) to better enable the Owasso Police Department in its efforts to provide law enforcement services. Officers within the department have noted areas of law enforcement in which the Owasso Code of Ordinances is either silent or insufficiently comprehensive. In an effort to resolve these omissions and disparities within our Code, enactment of the ordinances discussed below is recommended. Adoption of the proposed ordinances would allow offenders to be prosecuted within our Municipal Court rather than requiring that the matter be forwarded to the Tulsa County District Attorney. While the police department has authority to issue citations or make arrests for violations of state statutes, including those discussed below, the matter cannot be prosecuted, absent an ordinance, within Owasso's Municipal Court System. This issue is of importance because the District Attorney has declined to prosecute various offenses in a number of instances, thereby leaving the Owasso Police Department without an alternative avenue of prosecution. The Department has been hampered in its efforts to prevent certain types of conduct because the Owasso Code of Ordinances does not directly address or prohibit the conduct, and the District Attorney is reluctant to prosecute these types of matters due to time, personnel and money constraints, as well as overcrowded dockets within the State court system. As a result, officers within our department are unable to effectively enforce the law. In addition to these concerns, officers are at times unable to issue valid and justifiable citations because the Owasso Code of Ordinances does not contain an on -point ordinance. In that instance, the department is faced with the choice of either declining to issue a citation, or citing the offender for an offense which is "close to" the offending conduct but which does not precisely prohibit the offender's actions. Prosecution under a "close to" offense consistently is 1 subject to dismissal within the court system and thereby inhibits and obstructs the department's efforts to provide effective law enforcement services. DISCUSSION OF ORDINANCES A. Section 10 -423 Obtaining Money by Trick or Deception, False Representation or Pretense. The language within this proposed ordinance is taken almost verbatim from the corresponding state statute, and would allow the City to prosecute offenses of this type wherein the merchandise obtained by the offender has a value of less than $500. This ordinance is specifically designed to curtail certain forms of theft within Owasso's larger stores. Specifically, crimes where an offender enters a store, procures merchandise from the shelves and then attempts to "exchange" the merchandise at the returns desk for a store credit would be prohibited by this ordinance. With an ordinance, an arresting officer would retain the option to charge the offender under the state statute but would additionally be able to charge the individual under the City's Code of Ordinances and have the matter handled within the Owasso Municipal Court System. This option has two significant advantages. First, even if the Tulsa County District Attorney's Office declines to prosecute the matter due to the nature of the crime or the value of merchandise taken, the offender does not wholly escape prosecution. Having an alternate venue for prosecution of offenses the District Attorney declines to file is positive for officer morale and the reputation of the Police Department, and allows police officers to enforce the law and deter other potential offenders. Second, prosecuting these types of offenses with the Municipal Court eliminates the need to transport the offender to the Tulsa County jail and thereby results in a saving of both time and money on behalf of the Police Department. B. Section 10 -424 Embezzlement The language within this ordinance is taken from the state statute defining embezzlement and declaring it to be unlawful. The ordinance has been shortened to eliminate inapplicable provisions, and clarified to succinctly state the conduct that is unlawful and prohibited. As noted within the body of the ordinance, fraudulent concealment, appropriation, conversion or use of the property all constitute embezzlement and are subject to prosecution. RECOMMENDATION The staff will recommend City Council approval of the attached ordinances. ATTACHMENTS 1. Ordinance No. 889, enacting Section 10 -423, Obtaining Money by Trick or Deception, False Representation or Pretense 2. Ordinance No. 890, enacting Section 10 -424, Embezzlement 2 CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 889 AN ORDINANCE RELATING TO PART 10, OFFENSES & CRIMES, CHAPTER 4, OFFENSES AGAINST THE HEALTH, WELFARE AND MORALS, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING SAME BY PROHIBITING THE OBTAINING OF MONEY, PROPERTY OR ANY VALUABLE THING BY TRICK, DECEPTION, FALSE REPRESENTATION OR PRETENSE. THIS ORDINANCE AMENDS PART 10, CHAPTER 4, OF THE CITY OF OWASSO CODE OF ORDINANCES BY ADDING A NEW SECTION TO BE CODIFIED AS SECTION 10 -423, OBTAINING MONEY BY TRICK OR DECEPTION, FALSE REPRESENTATION OR PRETENSE. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: SECTION ONE (1): Part Ten, Offenses & Crimes, Chapter Four, Offenses Against the Health, Welfare and Morals, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended by providing and codifying as follows: SECTION 10 -423 SECTION TWO (2): OBTAINING MONEY BY TRICK OR DECEPTION, FALSE REPRESENTATION OR PRETENSE Every person who, with intent to cheat and defraud, shall obtain or attempt to obtain from any person, firm or corporation any money, property or valuable thing, of a value less than Five Hundred Dollars ($500.00), by means or by use of any trick or deception, or false or fraudulent representation or statement or pretense, or by any other means or instruments or device commonly called the "confidence game," or by means or use of any false or bogus checks, or by any other written or printed or engraved instrument or spurious coin, shall be guilty of a misdemeanor. (State Law Reference: Obtaining Property by Trick or Deception- Attempt -False Representation or Pretense - Confidence Game - Penalty 210. S. § 1541.1) SECTION THREE (3): REPEALER A. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION FOUR (4): SEVERABILITY B. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION FIVE (5): DECLARING AN EFFECTIVE DATE C. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION SIX (6): CODIFICATION D. The City of Owasso Code of Ordinances is hereby amended by adding a new ordinance to be codified in Part 10, Chapter 4, as section 10 -423. PASSED by the City Council of the City of Owasso, Oklahoma on the 17TH day of April, 2007. Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED as to form and legality this day of 2007. (act -a Ju F Lombardi City Attorney CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 890 AN ORDINANCE RELATING TO PART 10, OFFENSES & CRIMES, CHAPTER 4, OFFENSES AGAINST THE HEALTH, WELFARE AND MORALS, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING SAME BY PROHIBITING THE EMBEZZLEMENT OF MONEY OR PROPERTY FROM ANY PERSON OR LEGAL ENTITY. THIS ORDINANCE AMENDS PART 10, CHAPTER 4, OF THE CITY OF OWASSO CODE OF ORDINANCES BY ADDING A NEW SECTION TO BE CODIFIED AS SECTION 10 -424, EMBEZZLEMENT. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: SECTION ONE (1): Part Ten, Offenses & Crimes, Chapter Four, Offenses Against the Health, Welfare and Morals, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended by providing and codifying as follows: SECTION 10 -424 EMBEZZLEMENT SECTION TWO (2): A. It shall be unlawful for any person to knowingly embezzle money, property or anything of value from any other person, corporation or legal entity. B. Embezzlement is defined as the fraudulent appropriation of money or property owned by any person, corporation or legal entity, for any use or purpose not intended or authorized by its owner, or the concealment of the property with the fraudulent intent to appropriate it to such use or purpose. Embezzlement does not require a distinct act of taking, but only a fraudulent concealment, appropriation, conversion or use of the property. (State Law Reference: Definition of Embezzlement 210. S. § 1451(A)) SECTION THREE (3): REPEALER A. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION FOUR (4): SEVERABILITY B. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION FIVE (5): DECLARING AN EFFECTIVE DATE C. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION SIX (6): CODIFICATION D. The City of Owasso Code of Ordinances is hereby amended by adding a new ordinance to be codified in Part 10, Chapter 4, as section 10 -424. PASSED by the City Council of the City of Owasso, Oklahoma on the 17`' day of April, 2007. Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk (S E A L) APPROVED as to form and legality this day of , 2007. diY1 Jtffle Lombardi City Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIM DOYLE PUBLIC WORKS GENERAL SERVICES SUPERINTENDENT SUBJECT: FY 2006 -2007 STREETS DIVISION BUDGET DUMP TRUCK BID AWARD DATE: April 11, 2007 BACKGROUND: The FY 06 -07 Public Works Department Street Division budget includes funds for the purchase of a new vehicle to complement its existing fleet and replace a 1974 Ford tandem axle dump truck. Such vehicle has reached the end of its useful life and is in need of replacement because of poor structural and mechanical condition. Specifications for the vehicle purchase were prepared by joint consensus of personnel from Public Works and Vehicle Maintenance Departments. Documents were developed to encourage the submittal of bids from multiple vendors. BID ANALYSIS: On February 8, 2007, bid documents were mailed to six prospective bidders. Three bids were received and publicly opened on February 22, 2007. Summary of the bids are listed below: Base Bid Alt. #1 - Bed Vibe Alt. #2 - 6 Switches Alt. #3 - Auto Drain Tanks Alt. #4 - Aluminum Fuel Tank Alt. 45 - Spare Tire Alt. #6 - Folding Ladder Alt. #7 - Interior Bed Steps Alt. #8 - Metal Sideboards Alt. #9 - Tool Box Alt. #10 - Concealed Strobes Alt. #I Oa - Front Strobes Alt. #11 - Engine Warranty (8/15 OK) Frontier Frontier International International Ox Model SW Model Mack Tulsa $92,842.29 $98,084.29 $117,614.01 $750.00 $1,011.00 $947.00 $650.00 Std $150.00 $121.00 $121.00 $200.00 $291.00 $291.00 $127.00 $523.00 $523.00 $1,222.00 $300.00 $400.00 $410.00 $100.00 $175.00 $86.00 $150.00 $100.00 $130.00 $285.00 $474.00 $348.00 No Bid $2,689.00 $466.00 No Bid Incld. In #10 $2,135.00 $2,520.00 $2,520.00 $3,606.00 Base Bid Alt. #1 la - Trans. Warranty (5/150K) Alt. 41 lb - Chassis Warranty (5/150K) Alt. #12 - Tarp Wind Deflector Alt. 413 - Tarp 7000GL Alt. #13a - Tarp 7000GL Wind Deflector Alt. #14 - Aluminum Wheels FY 2006 -2007 Streets Division Budget Truck Bid Award Page 2 of 2 Frontier Frontier International International Ox Model SW Model Mack Tulsa $92,842.29 $98,084.29 $117,614.01 $1,600.00 No Bid No Bid No Bid No Bid $1,622.00 $1,600.00 No Bid $200.00 No Bid No Bid $1,622.00 $825.00 $1,500.00 $65.00 $516.00 $65.00 $1,420.00 Following review of the submittals, staff has found the Frontier International /SW Model bid to be substantially compliant to the Specifications. Minor deviations noted in the submittal are not critical for proper equipment performance. No State Bid could be identified for direct comparison. FUNDING SOURCE: Funds for the purchase of the vehicle were included in the FY 2006 -2007 Capital Outlay budget for the Street Division, line item number 01- 300 -54500 ($86,500). Staff is also recommending that several of the bid alternatives be awarded in addition to the base bid, bringing the total cost of the recommended purchase to $102,580,29. The funding deficit of $16,080.29 can be addressed through line item transfers within the Street Department budget. No supplemental appropriation is necessary. RECOMMENDATION: Staff will recommend City Council award the bid for a tandem axle dump truck (in accordance with attached Bid proposal) to Frontier International of Tulsa, Oklahoma in the amount of $102,580.29 (Base Bid plus Alternates # 1, 3, 6, 7, 8, 10, and IOa). ATTACHMENTS: Bid Proposal ATTACHMENT A CONTRACT DOCUMENTS AND BID SPECIFICATIONS FOR A DUAL TANDEM AXLE, 6 X 49 GVW 56,000# DUMP TRUCK W/HYDRAULICS FOR PLOW AND SPREADER FEBRUARY 2007 CITY OF OWASS09 OKLAHOMA CONTRACT DOCUMENTS AND BID SPECIFICATIONS FOR A DUAL TANDEM AXLE, 6 x 4 GVW 56,000# DUMP TRUCK W/HYDRAULICS FOR PLOW AND SPREADER CITY OF OWASSO, OKLAHOMA Table of Contents Notice to Bidders Specifications Bid Form Bid Affidavit Notice of Award Contract for Equipment & Services Invoice Affidavit NOTICE TO BIDDERS Sealed Bids will be received by the City of Owasso at the Owasso City Hall, 111 North Main, PO Box 180, Owasso, Oklahoma 74055 until 2:00 p.m. on the 22nd day of February 2007, at which time and place said bid will be publicly opened and read aloud. This will be for the furnishing of the following items: One (1) Dual Tandem Axle, 6 x 4, 2 -Door Conventional Chassis, GVW 56,000# Dump Truck for the Street Department, per Specifications. Further information and specification packets can be obtained by contacting Marcia Boutwell, Contract Administrator, at the Owasso Historical Museum (918- 272 -4966) or Tim Doyle, Public Works Programs General Services Manager at the Public Works Building (918- 272 -4959) during regular working hours. Envelopes containing bids must be sealed and marked to identify the items being bid. No electronically transmitted bids will be accepted. The City of Owasso expressly reserves the right to reject any or all bids. All bids will be considered irrevocable offers under conditions specified in the bid for a period of thirty (30) calendar days from and after the date herein for the opening of bids. Marci Boutwell, Contract Administrator �j TECHNICAL SPECIFICATIONS FOR THE PURCHASE OF ONE (1) DUAL TANDEM AXLE, GVW 56,000# DUMP TRUCK FOR THE STREET DEPARTMENT GENERAL DESCRIPTION The following is comprehensive list of specifications for one dump truck to be purchased for the Owasso Street Department. In general, the vehicle proposed is described as a new current model Dual Tandem Axle, 6 x 4, 2 -door convention chassis, GVW 56,000# dump truck with snow plow and spreader application packages. All components of this vehicle shall be new and of original manufacture. GENERAL PROVISIONS 1. TAX EXEMPTION — Purchaser is exempt from payment of all federal, state and local taxes in connection with the purchase. Said taxes must not be included in bid prices. The City of Owasso will provide necessary tax exemption certificates upon request. 2. PRICING — The price submitted in any proposal shall include all items of labor, materials, -� tools, and other costs necessary to fully prepare the vehicles for delivery. Any items of labor omitted from the specifications, which are clearly necessary for the proper delivery of the vehicle, shall be considered a portion of such specifications although not directly specified or called for in these specifications. Price quoted shall remain effective for a period of thirty (30) days after opening of bids. 3. WARRANTY — A manufacturer's and/or dealer's warranty shall be supplied to cover replacement parts and labor costs. The manufacturer agrees to promptly replace any part or parts which by reason of defective materials or workmanship, or installation, fail under normal use. Such replacement must be free of charge to the owner. Warranty will be for a period of three (3) years, or 300,000 miles, or 10,800 hours whichever comes first from the date of delivery. The City of Owasso shall expect the dealer and /or manufacturer to have adequate stock of replacement parts available to service the vehicles within a reasonable time. Tires are exempt from this warranty, but must be covered by the tire manufacturer's standard warranty and serviced by the local authorized dealer of the tire manufacturer. 4. BIDS — The purchaser reserves the right to reject any or all bids and to waive any or all technicalities, informalities, or other minor deviations from the bid document. Bid Proposal Page 1 5. INSPECTION — An acceptance inspection shall be conducted between the supplier and the City before delivery will be accepted. The inspection date shall be at the City's convenience. All discrepancies noted during the inspection shall be remedied at the supplier's expense, prior to payment for this vehicle. 6. PAYMENT — As with all municipalities in Oklahoma, payment must be approved and signed on a claims list by the proper city authority. Payment shall be made only after complete and acceptable delivery of the vehicle, in accordance with these specifications. The Owasso City Council meets regularly on the first and third Tuesday of every month. 7. DELIVERY - Bidder shall provide delivery of the equipment to the City of Owasso within 120 days from the Notice of Award. 8. PRIME CONTRACTOR RESPONSIBILITY — If final delivery of the equipment includes Jthe use of services of another company, the City of Owasso will hold the bidder responsible for those outside services. 9. PROPOSAL EXPENSES — Expenses for developing the proposal are entirely the responsibility of the vendor and shall not be chargeable to the City of Owasso. 10. PRIOR INFORMATION — Any information which may have been released either orally or in writing prior to the issuance of this bid request shall be deemed preliminary in nature and bind neither the City of Owasso nor the vendor. I L VENDOR CONTRACT — Any proposal accepted should be incorporated into the contract, which the City of Owasso will enter into with the vendor. 12. PROPOSED COST — It is not the policy of the City of Owasso to negotiate the price after J the vendor is selected. The supplied bid form shall include one price for the basic specified l vehicle of all equipment and options. All bids delivered to the City shall be sealed and visibly marked SEALED BID - DUMP TRUCK. 13. CONTACT PERSON — Questions and clarification concerning this bid shall be directed to Tim Doyle by calling (918) 272 -4959 Monday through Friday 8:00 a.m. to 5:00 p.m. Bid Proposal Page 2 SPECIFIC REQUIREMENTS Please note that these specifications establish minimum criteria and the bidder may exceed the noted specifications. The specifications identify the characteristics desired by the City such that it is the intent to receive bids for a dump truck for the Street Department, which are similar to the specifications. Exceptions to these specific requirements must be clearly noted. Compliance Or Exception l 1. CAB: 1 a. 2 -door, conventional chassis steel cab with rear air suspension. COMPLY b. Drivers Seat: air ride, air lumbar support with adjustable back, mid or high -back type with cloth inserts. COMPLY C. Passenger Seat: mid or high -back type with cloth inserts. COMPLY d. Sun Visor: LH and RH side. COMPLY e. Interior dome light with door activated switch and courtesy switch. COMPLY f. Windshield Wipers: Electric, two speed, intermittent with dual washers. COMPLY g. Exterior Mirrors: LH & RH, west coast style, breakaway type, heated, bright finish, with 8 -inch bolt on convex mirrors, stainless steel arms and brackets. Heated & Motorized COMPLY -- EXCEEDS h. Look down mirror or lower door window on passenger side. specify COMPLY - -LOOK DOWN i. Factory installed through dash type HVAC and defroster, blend air type w/ fresh air filter, A/C malfunction indicator. COMPLY j. Full in -dash mounted lighted gauge package with visual and audible 1 alert if condition is met. Gauges include: electronic speedometer w/ J trip odometer, tachometer, hour meter, voltmeter, fuel level, air pressure, oil pressure, coolant temperature, transmission temperature. Indicators include: high beam, park brake -on, turn signals, hazard flashers, air cleaner restriction. Warnings include: low fuel, low oil pressure, low battery voltage, low air pressure, high engine coolant, high transmission temperature, air cleaner restriction. COMPLY J k. Full headliner with overhead storage console w/ safety nets. COMPLY 1. Full rubber floor mat. COMPLY ] m. Factory installed AM/FM radio. COMPLY j m. Tinted safety glass, all windows. COMPLY n. Seat Belts: lap & shoulder w /retractor, driver & passenger. COMPLY o. Steering Column: adjustable with tilt steering. COMPLY p. Premium sound insulation. COMPLY q. Mobile 2 -way radio accommodation package including wiring. COMPLY r. Ash tray. COMPLY S. Cigar lighter. COMPLY t. Grab Handles: stainless steel, LH & RH, behind door. COMPLY U. Doors: galvanized steel w /visibility glass and side pockets. COMPLY 7 V. Headlamps: halogen. COMPLY w. i Daytime Running Lights. COMPLY Bid Proposal j Page 3 X. Horns: two (2); 1 -air type and one electric type. y. Backup Alarm: 102 dba Z. Identification and clearance lamps, side markers and reflectors meeting current Federal and State of Oklahoma requirements. aa. Entry: 2 step frame mounted w/ non -slip grips, powder coated. ab. Screened exterior vents. ac. Arm Rests: (1) Driver and (1) Passenger. ad. LED type backlighting on all switches. ae. Cup holders shall be provided. af. Coat hook on rear cab wall. ag. 5 lb. fire extinguisher mounted LH side. 2. ENGINE a. Diesel engine- wet sleeve type, electronic controlled, min. 300 HP, mim torque 950 @ 1400. List: brand, cylinders, liters, torque rating. b. Oil cooler. C. Air cleaner: dry type, dual replaceable elements. d. Oil filter: full flow, spin -on type. e. Fuel filter: in line, spin -on type. f. In -dash mounted engine hour meter. g. Air restriction indicator. h. Block heater; 110- volt/1250 watt. i. Front Engine Power Takeoff, for hydraulic pump(s) on plow and Spreader operations, not to pass through modified hole in radiator system (preferred). j. Electronic engine over -speed protection for PTO. 3. TRANSMISSION a. Automatic transmission (Allison MD3000 series, or equal). b. Shift Control: T -bar lever type. C. Include fluid cooler (Manufacturer's Standard). d. Transmission temperature gauge. 4. COOLING SYSTEM a. Radiator: Largest capacity available from Manufacturer. b. Include coolant recovery system. C. Above rail mounted radiator (preferred). 5. ELECTRICAL SYSTEM a. 12 -volt system, standard equipment Batteries: Three (3), 12 -volt, maintenance free w /stud terminals; total 2100 CCA. Bid Proposal Page 4 Compliance Or Exception ' COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY International —DT570 6CPL -9.3L -950 LBS —Fr COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY UNDER RADIAT( COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY- -ABOVE RAILS COMPLY COMPLY- -1950 Compliance Or Exception b. Battery box w /external jump start terminal. COMPLY C. Alternator: Largest amperage capacity available by manufacturer, minimum 130 amp. Specify Brand and Rating. LEECE NEVILLE 160 AMP- BRUSHLESS d. Starter: 12 volt w /thermal over -crank protection Specify Brand. COMPLY- -DELCO REMY e. Circuit breakers w/ manual reset shall be provided for all circuits above 5 amps. COMPLY f. Cab roof, stop lights, tail lights, marker lights shall be LED type. COMPLY g. Windshield wiper system shall provide high/low speed settings w /wash and intermittent features. COMPLY h. Cab dome light shall be provided. COMPLY i. Electronic junction box for additional wiring of body attachments. COMPLY j. Trailer wiring: 7 -pin trailer connector. COMPLY k. Daytime running lights. COMPLY I. Two -way radio accommodation package. COMPLY m. Plow lighting accommodation package. COMPLY n. One (1) 56" mounted warning light bar w /trafFc advisor. Light assembly will include four (4) 360 remote strobe heads. Two (2) double V- mirrors, two (2) 2 -head strobe packs, two (2) rear directional halogen flood lights, two (2) lower stop /turn/tail lights, one (1) lower directional arrow assembly w/ colored lenses. Star Interceptor Bar #8511 S, or equal. Mounting must be in such a way as to be STAR INTERCEPTOR completely visible above the Cab cover. Specify Brand and Model #. 85115 o. Include all lights and reflectors to comply with all Federal and Oklahoma State laws for 24 -hour Highway operation. COMPLY p. Automatic engine shut -down, with warning light and buzzer for low engine oil pressure, high coolant temperature and low coolant level; include automatic override. COMPLY 6. BRAKE SYSTEM a. Service Brakes: full air brake system all axles. COMPLY b. Front brakes: heavy -duty, s -cam style, 16.5" x 5" w /extended life shoes, automatic slack adjusters, dust shields, long stroke chambers. COMPLY C. Rear brakes: heavy -duty, s -cam style, 16.5" x 7" w /extended life shoes, automatic slack adjusters, dust shields, long stroke chambers. COMPLY d. Paver option: Rear drive axles have brake chambers located inside rear tire envelope. COMPLY e. ABS controlled system. COMPLY f. Parking Brakes: spring type w /release valve on both rear axles. COMPLY g. Air Compressor: minimum 13 CFM w /warning indicator and audible alarm. Specify Brand, Model and CFM. 13.2 BENDIX h. Air Dryer: heated. Specify Brand and model. BENDIX AD -9 i. Air Tank shall be equipped w /manual drain valves and lanyards. COMPLY Bid Proposal Page 5 Compliance Or Exception ' 7. STEERING a. Power steering: heavy duty integral. DUAL STEERING GEARS COMPLY -- EXCEEDED b. Adjustable steering column. TELESCOPING & TILTIN C. Steering wheel mounted; electric horn, air horn, PTO controls. COMPLY 8. SUSPENSION a. Front axle: 16,000 LBS. COMPLY -� b. Front springs: 16,000 LBS, w/ rubber auxiliary springs. COMPLY C. Front suspension: Multi -leaf type. COMPLY d. Heavy duty shock absorbers. COMPLY 1 e. Wheel Seals: oil type w /sight glass. COMPLY If. Rear axle: 46,000 LBS, walking beam type w /transverse torque rods, Hendrickson HN- 462 -54 or equal. Specify Brand and Model. COMPLY—EM-460-54 g. Rear Springs: 46,000 LBS, w /rubber auxiliary springs. COMPLY - -NO AUXILIARY h. Rear Axle Speed: single COMPLY i. Rear Axle Ratio: Governed to 65MPH. COMPLY j9. FRAME a. Frame mounted; two (2) front tow hooks or one (1) tow Loop specify. TOW LOOP b. Section Modulus; specify 29.84 C. Yield Strength 120,000 PSI. COMPLY d. RBM per rail 3,000,000 Lb -In. specify. COMPLY j e. Integral front frame 20 "extension; RBM same as above specify. COMPLY--3,806,400 J f. Huck bolt type fasteners. COMPLY 10. WHEELBASE and CAB TO AXLE DIMENSIONS a. To be compatible with equipment being bid specify. COMPLY 11. TIRES a. Front size: 12R22.5, 14 ply. COMPLY b. Front tread design: Radial highway tread (Goodyear G287 or equal). COMPLY C. Rear size: 12R22.5, 14 ply. COMPLY d. Rear tread design: Radial mud and snow (Goodyear G 177 or equal). COMPLY l 12. WHEELS J a. Front and Rear size: 22.5 x 8.25. COMPLY b. Front and Rear type: Bud hub piloted, painted steel, 10 -hole. COMPLY 13. FUEL TANK a. Steel, 50 US gal. LH mounted w /cab entry steps. CO14PLY - -70 GALLON 1 b. Engine mounted fuel filter w /250 micron rating. COMPLY 1 C. Fuel -Water separator. COMPLY J Bid Proposal Page 6 F, Compliance Or Exception 14. EXHAUST a. Single, horizontal muffler, RH frame mounted w /vertical exhaust pipe and 90 degree elbow at top. COMPLY 15. BUMPERS a. 1 Front bumper 3/16" swept back steel, painted. COMPLY 16. HOOD a. Fiberglass, forward tilting w/ stationary metal grille. COMPLY b. Splash aprons. COMPLY } 17. PAINT a. Cab, Hood, Fenders; manufacturer's standard gloss white. COMPLY b. Chassis, manufactures standard urethane black. COMPLY C. Minimum 3 layer process; primer, base coat, finish coat. COMPLY 18. DUMP BED a. Capacity: 11 yard sides and 14 yard ends. COMPLY b. Length: 15 feet. 15 FEET C. Width: 87 inches. 84" INSIDE d. Head Height: minimum 42 inches. Specify 53" e. Tail Gate Height: 42 inches. 53" f. Side Height: 34 ", 4 bend (boxed top rail), continuous steel w/ dirt shedding top. 43" g. Steel Thickness: 7 gauge floor, 10 gauge side and ends. Certified J 50,000# psi yield, 65,000# tensile high strength steel throughout. 8 GAUGE HI— TENSILE h. Floor: minimum 2" radius floor to sidewall for easy cleanout. COMPLY i. Cross Members: channel steel 4" grade 50 structural channel on 12" centers interlaced w /gusseted and welded to the outside rubrail and J longbeams. COMPLY j. Longitudinals: 7 gauge A 10 11 channel steel interlaced w /crossmembers on the same plane. COMPLY k. Corner Posts Rear: 2 each, 123/4", full depth w/ extra braces, dirt shedding top. COMPLY I. Corner Posts Front: 2 each, full depth, 8" wide w /4" radius, dirt shedding top. COMPLY m. Spreader Chains: 2 each. COMPLY n. Grab Handles: 2, one on each side of gate. COMPLY o. Rub Rails: full length sloping. NON— SLOPING p. Tail Gate: double acting w /fully welded box -type 6 panel bracing and offset bracing, lift eye inside at center just below top rail for removal and mounting purposes. COMPLY q. Air Tailgate: air operated tailgate release w/ in -cab controls. COMPLY Bid Proposal Page 7 Compliance • Or Exception �r. Clearance Lights: FMVSS 108 lights plus stop /turn lights flush mounted in rear corner pillars, shock resistant rubber mounted. Wiring - joints soldered and shrink wrapped w/ loom covering. All lights LED type. COMPLY S. Reflectors: 6, 2 each side, 2 rear mounted on 3" dia. end gate, ICC approved, housed type w /screw or bolt mounting, stick -on type not acceptable. COMPLY t. Banjo Eyes: 4, 2 each side, 3/8" steel. COMPLY U. Side Board Braces: 5" Box Type. COMPLY —CAST V. Side Board Gussets: 4 each, 6" high, 3 "wide. COMPLY w. Side Board Extensions: install 2" x 8" oak boards tapered from front to rear of bed in place of 10 ga. "C" channel. Boards to be tapered so that the area from the front of the bed to the tailgate is completely filled in w/ a center support for the boards. All channel iron used to mount the extensions must be assembled so the flanges are turned to the inside of the bed. This is to eliminate edges that may collect 2" X 10" materials on the outside of the bed. NON- TAPERED X. Mud Flaps: 2, one on each side, 24" x 30" non -sail type. COMPLY y. Tail Gate Hardware: upper offset tailgate hinges of plate steel, lower tail gate pins 1 1/4" dia. minimum, lower body hardware shall be overhead type hooks and retain 1 1/4" pins in supports on each side of the hook, when the tailgate is hinged from the bottom it must not have CAST IN LIEU a gap where material can fall out. OF STEEL PLATE Z. Cab Cover: 1/2 over cab, mounted on front of dump bed, full width. COMPLY aa. Safety Strut: 2, 1 each side to hold bed in "Up" position for repairs. COMPLY ab. Tarp Tie Down Rails: full length both sides, 5/8" reinforcing bar 3" high from extreme outer edge of rub rail. COMPLY ac. Mounting Height: Not to exceed 12 3/8" from top of truck frame to floor of body. COMPLY ad. Tarp Kit: install Donovan 2000 SR or equal electric tarp system. 1 Must have automatic spring rewind and roller system operational from J ground. Tarp material shall be compatible w/ hot asphalt. A 3/16" removable plate shall be installed over the top of the tarp roll up mechanism for damage protection. COMPLY ae. Extension Pan: 12 ", welded to the rear of the body under the tailgate. 8" EXTENSION PAN af. Paint: dump body shall be sprayed or dipped with protective metal primer, paint color shall be black. COMPLY 19. HYDRAULIC HOIST, PUMP & CONTROL VALVES: a. Pump: front engine, live type,w/ built in relief valve, roller bearings. COMPLY - b. Control Valve: 3- position (raise, hold, L9wer). COMPLY C. Controls: locking lever pedestal controi_w/body up audio and visual BODY UP 1 alarm, pto switch and light incorporated into pedestal, locking device VISUAL ONLY to lock controls in neutral position, connect lever and valve w/ 1/4" sealed cable, valves to handle plow, spreader, and dump bed operations. COMPLY -�r.. Er EcTR T c oIER ._. __.... Bid Proposal __ ..HYDRAULIC CONTROL___T Page 8 Compliance Or Exce tp ion ' d. Lift Cylinder: single acting self adjusting V -type packing, interior guide bushing, chrome plated cylinder. Specify sleeve sizes & base 1. 3" BASE 6" tube size and stroke length. 2. 4" STROKE 12.3 3 5" e. Hoist Capacity: 37 tons. COMPLY f. Dump Angle: 50 degrees maximum. COMPLY g. Auto Bleed System: internal, spring assisted device to automatically remove air from cylinder and hydraulic lines when cylinder is extended or retracted. Must use hydraulic fluid to push air out of cylinder and I back to tank. Must not bleed air directly into atmosphere. NOT AVAILABLE h. Oil Reservoir: to meet or exceed required total system capacity. Include shut off valve on suction port, sight level gauge, magnetic drain plug, located on outside of frame, left side. Specify capacity. 25 -28 GALLON i. Rear Pivot Hinges: double shear type w/ 2 hinge pins 1 3 /a" x 8 ". COMPLY j. Hydraulic lines shall be metal tubing wherever possible. Rear plumbing for spreader operation shall be run for quick connect mounting to the SIGH PRESSURE side and not the rear of the body. STEEL BANDED RUBBER l k. Rear quick connects: size 1" male and 1 '/4" female, shall be mounted HO J on rear side of the body approximately 8 " -10" from the rear of the body for spreader operations. Mounting shall be so as to not interfere with the dumping of the bed or pintle hitch and towing. All fittings are to have a protective cover or cap. Connector quantity shall be such as to provide for complete spreader hook -up and operations. COMPLY 1. Pump should be electronic activation w /emergency stop button in cab (see 20a). COMPLY l 20. POWER TAKE OFF a. Front engine type, center mounted, sized to operate snow plow, slide -in type spreader, and dump bed operations. To include hydraulic bank l valve w /multiple sections, appropriate hydraulic reservoir, pressure J compensated flow controls for spreader, continuous duty live type hydraulic pump, electrically operated controls. COMPLY 21. TRAILER TOWING PACKAGE a. Reinforced trailer hitch mounted on a minimum %" plate, gusseted and rated at a minimum of 30 tons. COMPLY b. 30 ton pintle hook. COMPLY C. Two (2) D- rings, weldless. COMPLY d. 7 wire electrical socket at rear frame w/6 -7 way adapter. COMPLY 22. MISCELLANEOUS a. Tail Lights: mounted outside truck frame, include protective bracket to prevent knock off, lens protected w /expanded metal. N/A j b. Front Clearance Lights: mounted under front lower corner. MOUNTED IN BOTTOM RAI Bid Proposal Page 9 C. Electrical Wiring: installed in loom, secured to frame to prevent sagging. All connections, splices, and wiring protected by all weather insulation, insulation material sufficient to insure 5 year life period. 23. MANUALS a. Vendor shall furnish 2 complete sets of repair, parts, and operations manuals for the truck, engine, dump bed, and pto. 24. WARRANTY a. Shall be industry standard for truck and bed. ALTERNATES TO BASE BID Please specify costs associated with optional items. 1. Dump Bed Vibrator 2. Six (6) switches: panel or dash mounted w /easy driver access to accommodate body and accessory connections. 3. Automatic air tank drain system. 4. Aluminum 50 gal fuel tank instead of steel. 5. Spare tire and wheel, mounted. 6. Folding Ladder: I/4" x 2" flat steel 12" wide x 4' overall length (2' on body/ 2' folding) installed in right outside front portion of the body w/ a positive latch mechanism able to be operated from the ground. 7. Step: 1, 20" step, 2 rung, 4" wide expanded metal located lower right front corner of the body. 8. Side boards: 10 ga. "C" Channel reinforced every 3', bolted in place. 9. Tool Box: frame mounted, Rawson Koenig H361818 or equal. 10. Concealed Strobe System: Consisting of power supply, cab mounted controls, two (2) recessed inside post top rear mounted LED type strobe light assemblies consisting of three (3) square type 7" x 3" lights (amber, red, clear) (Whelen -7D, or equal). Bid Proposal Page 10 Compliance Or Exception COMPLY COMPLY COMPLY Extra Cost $1,011.00 STANDARD $121.00 $291.00 80 GALLON $523.00 $400.00 $175.00 $100.00 $474.00 $2,689.00 Extra Cost 10a. Add two (2) front lightheads, bed or mirror mounted spec, consisting of 2 ' /2 "x 12 "x 15 ", 4 lamp LED type strobe lights. (Whelen- Micro Edge INCLUDED IN LFL Liberty, or equal) wired to cab controls. 110 11. Extended Warranty: Engine and electronics 8 years or 150,000 miles. $2.520.00 l la. Extended Warranty: Transmission, 5 years or 150,000 miles. $1.600.00 l lb. Extended Warranty: Chassis Electronics 5 years or 150,000 miles. 12. Donavan 2000SR wind deflector option. 13. Donavan 7000GL electric tarp system. 13a. Donavan 7000 GL wind deflector option. 14. Aluminum Wheels. Bid Proposal Page 11 AERO MODEL + $200.00 NOT AVAILABLE NOT AVAILABLE $1,622.00 BID PROPOSAL - SUBMITTAL PAGE ONE (1) DUAL TANDEM AXLE, GV W 56,000# DUMP TRUCK FOR THE STREET DEPARTMENT VEHICLE SUMMARY MAKE: INTERNATIONAL MODEL: 7400 6 %4 TOTAL BASE BID ON SERVICE TRUCK ALTERNATE #1 BID: $ 1, 011.00 ALTERNATE #2 BID: $ STANDARD ALTERNATE #3 BID: $ 121.00 ALTERNATE #4 BID: $ 291.00 80 GALLON ALTERNATE #5 BID: $ 523.00 ALTERNATE #6 BID: $ 400.00 ALTERNATE #7 BID: $ 175.00 ALTERNATE #8 BID: $ 100.00 ALTERNATE #9 BID: $ 474.00 ALTERNATE #10 BID: $ 2,689.00 ALTERNATE #10a BID: $ INCLUDED IN 110 ALTERNATE #11 BID: $ 2,520.00 ALTERNATE #11a BID: $ 1,600.00 ALTERNATE #11 b BID: $ ALTERNATE #12 BID: $ AERO MODEL + $200.00 ALTERNATE #13 BID: $ NOT AVAILABLE ALTERNATE #13a BID: $ NOT AVAILABLE ALTERNATE #14 BID: $ 1.622.00 Bid Proposal Page 12 $ 98,084.29 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. FROM ER INTERNATIONAL TRUCKS, INC. R k j � ry-) i Printed lame Signature CJ FLEET & GOVERNMENT SALES Title 1023 North Garnett Road Address Tulsa, Oklahoma. 74116 BID OPENING: FEBRUARY 22, 2007 @2:00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID. Bid Proposal Page 13 NON - COLLUSION BID AFFIDAVIT STATE OF OKLAHOMA ) SS COUNTY OF TULSA KENNY SMITH , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Afant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from biding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Subscribed and sworn before me this 21 My Commission Expires: 11 -03 -2008 Name: KENNY SMITH 4-2:: day of FEBRUARY , 2007. Notary Public Commission # 00016803 JNOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL NOTICE OF AWARD TO: Project Description: ONE (1) DUAL TANDEM AXLE, GVW 56,000# DUMP TRUCK FOR THE STREET DEPARTMENT The OWNER has considered the BID submitted by you for the above described item in response to its invitation to bid. You are hereby notified that you BID has been accepted for the item in the amount of You are required to return an acknowledged copy of this NOTICE OF AWARD to the Contract Administrator. Dated this day of , 2007. CITY OF OWASSO, OKLAHOMA Contract Administrator ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by this day of , 2007. By: _ Title: CONTRACT FOR EQUIPMENT AND SERVICES THIS AGREEMENT, made this day of , 2007, between the City of Owasso, Oklahoma (CITY), and FRONTIER INTERNATIONAL TRUCKS, INCkCONTRACTOR). WITNESSETH: 1. That for and in consideration of the sum of , CONTRACTOR will furnish to CITY , 56,000# dual tandem axle dump truck as indicated in the specifications. 2. The CONTRACTOR will furnish all of the labor and other services necessary to deliver the vehicle as required in the Contract Documents and Bid Specifications. 3. The CITY shall pay the CONTRACTOR upon acceptance of delivery of the vehicle and following the submission of an invoice. 4. This Contract shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 5. This instrument, supplemented by the Contract Documents, contains the entire agreement between the parties, and no statement, promise or inducement made by either party, or the agent of either party, that is not contained in this written Contract shall be valid or binding. 6. This Contract shall not be enlarged, modified or altered except in writing, signed by the parties and endorsed hereon. 7. This Contract shall be governed by the laws of the State of Oklahoma both as to interpretation and performance. ATTEST: Sherry Bishop, City Clerk City of Owasso, Oklahoma By Stephen Cataudella, Mayor APPROVED AS TO FORM & CONTENT Julie Trout Lombardi, City Attorney CONTRACTOR .3 Title NON - COLLUSION INVOICE AFFIDAVIT STATE OF OKLAHOMA ) ss COUNTY OF TULSA ) The undersigned person, of lawful age, being first duly sworn, on oath says that this invoice is true and correct and that (s)he is authorized to submit the invoice pursuant to a contract or purchase order. Affiant further states that the (work, services or materials) as shown by this invoice have been (completed or supplied) in accordance with the plans, specifications, order, requests or contract furnished or executed by the affiant. Affiant further states that (s)he has made no payment directly or indirectly to any elected official, officer or employee of the municipality /authority or money or any other thing of value to obtain payment of the invoice or procure the contract or purchase order pursuant to which an invoice is submitted. FRONTIER INTERNATIONAL TRUCKS, INC. Print or Type Name of Contractor or Vendor 1 S gnature MICHAEL L. OWENS - -SALES MANAGER Print or Type Name and Title Subscribed and sworn before me this My Commission Expires: 11 -03 -2008 i 21 day of FEBRUARY 2007. Notary Public Commission # 00016803 NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH INVOICE. J MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ANA STAGG, P.E. PUBLIC WORKS DIRECTOR SUBJECT: MESHEK AND ASSOCIATES ENGINEERING SERVICES AGREEMENT DATE: April 11, 2007 BACKGROUND: On August 15, 2006, City Council approved an extension to the Engineering Services Agreement between City of Owasso and Meshek & Associates to provide continuity to the review process and ensure compliance with community's design standards. The initial agreement was originally executed on July 2005, for miscellaneous engineering reviews of development projects or areas with drainage problems, and analysis and conceptual design of drainage improvements, as directed by the City. The request provided for review activities during fiscal year 2006 -2007 and included compensation for a fee amount not to exceed $60,000.00. AMENDMENT: The Agreement was not structured as a "lump -sum" contract; rather it was based on a fee for "hours worked" and pre - agreed hourly rates. A summary of activities – submitted in March 2007 for review and approval – detailed the following expenditures: — Development Stormwater "Reviews ": $ 26,328.20 — Stormwater "Special Projects ": $ 36,221.96 Total $ 62,550.16 A detailed listing of activities performed is included in Attachment A. For the purpose of invoicing, "Reviews" are defined as the work necessary to confirm compliance of proposed development activity with the City's Stormwater Design and Construction Standards. "Special Projects" included additional work requested to be performed by Meshek and Associates staff– whether related or not to a proposed development – which falls under the responsibility of the City of Owasso. Example of such work includes revisions to the Elm Creek model (due to recent development) for submittal to FEMA, feasibility study of a regional detention facility at Metro Heights (to resolve an existing problem and accommodate future growth), modeling of floodplain to facilitate the development of North Garnett Road retail corridor, and design services to facilitate the construction of a new creek crossing. The recommended funding amount of $60,000 was selected based on the previous -year expenditures. Based on year -to -date expenditures, this amount has proven to be inadequate to fund services for FY Meshek And Associates FY 2006 -2007 Engineering Services Agreement Page 2 of 2 2006 -2007. The deficiency is caused by an increase in number and complexity of projects as well as a need to update the City's Stormwater Master Plan to comply with a request from FEMA. To ensure the continuation of the review process by Meshek and Associates, it is recommended that additional funding — remaining from savings received in other projects — be allocated to supplement this Agreement. Specifically, it is recommended that funding in the amount of $20,000 be transferred from the Three Lakes Dam project to address the projected shortfall. The engineering design contract for the Three Lakes Dam (also with Meshek and Associates) was completed under budget resulting in a surplus of $20,000. FUNDING SOURCE: Funding for the Engineering Services in the amount of $20,000 is provided under the Stormwater Management Fund No. 27- 370 -5300. RECOMMENDATIONS: Staff recommends Council approval of the amendment to the Engineering Agreement for Miscellaneous Drainage Engineering Reviews and Analysis with Meshek and Associates for engineering fee not to exceed $20,000.00. MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: CITY SERVICE RATES & FEES DATE: APRIL 12, 2007 BACKGROUND: City Staff has been working since the end of October and early November of 2006 to complete a comprehensive review of the rates and fees charged for services provided by the City of Owasso. A number of the services that are provided by the City to the citizens of our community have associated rates or fees. These rates and fees have, over the years, been implemented to offset costs of delivering those services and also to provide additional funding so that the City can increase the flexibility and availability of services to our citizens. The following information breaks down what the current rates and fees are within each department. The purpose of this memo is to facilitate further discussion with the City Council regarding potential increases to current rates and fees deemed necessary to not only continue providing services to the citizens of our community, but to also offer increased or additional services. Attached for your review is a matrix showing the current rates and fees assessed and the proposed rates and fees for FY 07 -08. The following is a listing, by category, of the current and proposed fees and changes. PARKS EXISTING: Owasso does not currently charge a fee for the use of Park Shelters in our City Parks; therefore associated costs with maintenance and cleaning of facilities are absorbed by the City. The usage of park shelters generates trash that requires pick -up and disposal by City personnel prior to the next scheduled user. Setting a Shelter Fee for usage could provide some assistance in reducing costs currently absorbed by the City. In a comparison of cities with a comparable population and similar parks, the shelter charge ranged from a low of $15 per hour to a high of $100 per day for a large shelter. Some included the use of electricity and some did not. PROPOSED: Owasso Parks Department proposes to establish a Shelter fee of $25.00 for the first two (2) hour period and $10.00 for each one (1) hour thereafter for the guaranteed use by residents of the park shelters. Currently, there is no fee and the cost of use is absorbed by the City of Owasso. This fee would assist in recovering some of the costs associated with the cleaning and maintenance of each shelter. Memo April 12, 2007 Page 2 of 5 CEMETERY EXISTING: The cost of interment service for a regular weekday at Fairview Cemetery is significantly less than the average of surrounding cemeteries with the low of $250 (City of Pryor) to a high of $1,075 (Floral Haven in Tulsa), or an average of $663. In 2004, the City Council approved the current rate of interment services at $400 for a weekday (during regular business hours), $500 on Saturday, and cremains Monday through Friday at $200 and Saturday at $250. Please note, there are no available cemetery lots for sale, therefore there is no need to consider the cost of cemetery lots. PROPOSED: The staff believes that Fairview Cemetery rates are appropriate, however, would like to propose an additional $100 per hour after 4 PM for interment services. This proposed rate increase would help cover overtime expenses for personnel necessary to be present for interment services after 4 PM. COMMUNITY CENTER EXISTING: The Owasso Community Center has served as a community center and senior center since 1977. The center is rented out for many occasions. The rental rates for our community center have not changed since its inception. A comparison of surrounding community centers show a low of $10 per hour (City of Broken Arrow with no deposit) and a high of $700 for four hours with a $240 set -up fee (City of Edmond). The current rate for use of the dining room facility is $12.50 per hour with a $50 deposit, which is rather diminutive for such a wonderful facility. There is no set rate for the kitchen facility or quilting room. PROPOSED: Staff proposes an increase in rates for use of their facility. Staff requests the new rates to be $30 per hour for the dining room and kitchen and $15 per hour for the quilting room. oom. There is no requested change for the $50 deposit for all rooms. During 2006, the facility was occupied for 3,438 hours. The proposed increase is comparable to surrounding facilities with the same capacity and availability. COMMUNITY DEVELOPMENT EXISTING: The rates and fees associated with Community Development generate revenues from three services: permits, planning applications, and code enforcement. Additionally, revenues are generated from economic development surcharges, water and wastewater connection fees, and parks development fees. These fees recover the expenses absorbed by the City of Owasso for improving the quality of life by inspecting and permitting new development within our jurisdiction, as well as providing park development and equipment. PROPOSED: Staff proposes an adjustment of fees for rezonings, plats, and site plans for the services expected. These fees are currently based on a minimum structure with Memo April 12, 2007 Page 3 of 5 additional costs added based on the size of the proposed development. Additionally, the staff believes that the removal of the annexation fee would encourage annexation and remove the justification for property owners to oppose having their property annexed into Owasso. However, an increase in permit fees could have a negative impact on the number of homes built in the City of Owasso. The proposed increase and decrease of fees assessed by the Community Development Department is illustrated in Attachment A. It should be noted, that the emergency siren fees are currently under review but are not included in this proposal. ADDITIONAL COMMENTS: Based upon discussions conducted at the April 10, 2007 City Council Work Session, as well as additional reviews conducted by staff, it is also proposed that the Economic Development Surcharge of $75 be increased to $100 to offset Economic Development activities performed by the City of Owasso. ANIMAL CONTROL EXISTING: The Animal Control division currently charges fees to the public for the capture, housing, care, and adoption of dogs and cats. Presently the Animal Control division does not have the resources to vaccinate or spay /neuter cats and dogs. Additionally, if the person who adopts an animal provides proof of vaccination and sterilization, the current $20 fee is refunded; however, an increase in fees for adoption would encompass all of those services and refunds would not be necessary. PROPOSED: Staff proposes an increase in current adoption fees in order to continue providing the current level of services and in order to increase efficiency within the department. Also the proposed increase in adoption fees will provide the resources necessary to offer vaccinations and sterilization (spay or neuter) as part of the adoption package, eliminating the stipulation to refund the current $20 adoption fee upon proof of vaccination and sterilization of an adopted animal. POLICE DEPARTMENT EXISTING: The Records Division charges fees to the public for providing reports, certified copies, background checks, research, audio /video tapes, and fingerprinting per card. The fees charged by these divisions help absorb the costs of those services. PROPOSED: While most of the fees currently assessed adequately cover the cost the service provided, there are some fees that are recommended to be increased due to increase cost in materials. The audio and video tape fees (including digital reproduction) and background check fees are proposed to be raised in order to offset the cost of these services. Memo April 12, 2007 Page 4of5 FIRE DEPARTMENT EXISTING: The Owasso Fire Department provides emergency medical services (EMS) or ambulance services for the City of Owasso. Several years ago, Medicare altered the means in which Ambulance services could bill for treatment and transportation. There are currently two billing methods that must be used (loaded miles and service levels). Loaded miles is the mileage rate charged for the time a patient is in the care of the ambulance service. Service level covers the amount that can be billed according to the type of service rendered to the medical patient. Owasso currently uses a combination of both methods. PROPOSED: Fire Administration is requesting the current rates for the Ambulance service levels be increased as shown in Attachment A. By increasing the rates, more funding would be provided to Owasso's emergency services to incorporate flexibility in purchasing consumable supplies and motor fuel. This increase would also allow for routine capital replacement prior to requiring retirement of such equipment, thus increasing the effectiveness and efficiency of the overall emergency medical system for the City of Owasso. The proposed revenue increase of these recommended changes is estimated to be $50,000. PUBLIC WORKS EXISTING: Public Works currently charges fees for Water, Sewer, Stormwater, Refuse, and Yardwaste service. The breakdown of fees is shown in Attachment A. The current rates charged to the public fund the Public Works Departments' expenditures for providing these services to the residents and businesses of Owasso. PROPOSED: The Public Works Administration proposes an increase in the rates for water, sewer, and refuse on October 1, 2007 and on October 1, 2008. The Water's base rate is recommended to increase by $1.28 and the unit rate (per 1000 gallons) to increase by $.19 on October 1, 2007, followed by an increase to the base rate of an additional $1.28 on October 1, 2008. The Sewer base rate, which has not changed since 1990, is proposed to increase $1.75 and the unit rate (per 1000 gallons) to increase $.24 on October 1, 2007, followed by an additional increase to the base rate of $1.75 on October 1, 2008. The Refuse model anticipated the need for a rate of $13.70 by October 1, 2008. In order to minimize the financial impact on customers, staff is requesting the rate increase be limited to the amount of $1.00 in order to operate effectively and reinvest in our system on October 1, 2007, followed by an additional increase of $1.70 on October 1, 2008. In order to keep the Yardwaste fees within the $2 range of Refuse, that rate would also increase by $1 on October 1, 2007 and $1.70 on October 1, 2008. The Stormwater rates will be re- addressed upon completion of the current rate implementation plan on January 1, 2009 in accordance with Resolution 2005 -07 approved by Council on May 17, 2005 for residential customers and Resolution 2006 -02 approved by Council on January Memo April 12, 2007 Page 5 of 5 17, 2006 for non - residential customers. Attachment `B" provides a comparison of the existing and the recommended rates for water, wastewater, refuse, and stormwater. ADDITIONAL COMMENTS: Based upon discussions conducted at the April 10, 2007 City Council Work Session, as well as additional reviews conducted by staff, it is also proposed that the fees assessed by the Public Works Department for Plan Review also be amended. The current fee charged by the Public Works Department is $50 per sheet on all plans — water, wastewater, stormwater, and streets. Staff is recommending this fee be increased to $100 per sheet in order to offset costs incurred by the City. This fee is identical to that assessed by the City of Tulsa. PROCESS: If the rate and fee changes identified by staff are approved by the City Council, all rates and fees would go into effect on July 1, 2007 with the exception of the water, wastewater, and refuse rates. Those rates would go into effect on October 1, 2007 and October 1, 2008 through the formal approval and adoption of ordinances /resolutions by the City Council/Public Works Authority at their May 1, 2007 regular meetings.. RECOMMENDATION: Staff recommends Council approval of the proposed fee and rate schedule changes. ATTACHMENTS: A. Matrix of Rates and Fees B. Water, Sewer, Refuse, Ambulance, and Stormwater Rate Change Comparison ATTACHMENT A Task Current Fee 2006 Revenues Proposed Fee Estimated Total Revenues Parks Shelter Fee No Fee -0- $ 25 for first two hours, $10 for each hour thereafter $ 8,000 Total Revenue -0- *$ 8,000 Cemetery Regular weekday Interment Services $ 400 Additional $ 100 per hour after 4 m Saturday Interment Services $ 500 Additional $ 100 per hour after 4 m Cremains Monday through Friday $ 200 No Change Cremains Saturday $ 250 No Change Total Revenue $ 13,500 TBD Center —Community Dining Room $ 12.50 /hour with $ 50 deposit $ 2,325 $ 30 per hr with $ 50 deposit *$ 5,580 Kitchen No Fee -0- $ 30 per hr with $ 50 deposit Quilting room No Fee -0- $ 15 per hr with $ 50 deposit Total Revenue $ 2,235 TBD Community Development Planning Applications Annexations Up to $ 100 (size dependant) $ 1,000 -0- -0- Rezonin s Upto$200 (size dependant) $ 1,600 $ 300 flat fee * $2,400 Preliminary Plats $ 50 plus (size dependant) $ 350 $ 200 flat fee *$ 1,400 Final Plats $ 100 plus (size dependant) $ 2,000 $ 300 flat fee *$ 6,000 Site Plans $ 25 $ 700 $ 300 18,400 Lot Splits $ 50 $ 300 $ 100 1600 Variances $ 75 $ 600 $ 100 *$ 800 Special Exceptions $ 50 $ 150 $ 100 *$ 300 Total Revenue $ 6,700 *$ 19,900 Building Permits Base Commercial Fee $ 210 plus (size dependant) $ 25,660 No Change $ 25,660 Base Residential Fee $ 125 plus (size dependant) $ 96,640 No Change $ 96,640 * The Proposed revenues are based on the figures from FY 2006. ATTACHMENT A Task Current Fee 2006 Revenues Proposed Fee Estimated Total Revenues Water Tap size dependant $ 153,450 No Change $ 153,450 Sewer Ta $ 400 $ 195,750 No Change $ 195,750 Mechanical Permit $ 85 $ 50,290 No Change $ 50,290 Electrical Permit $ 85 $ 53,885 No Change $ 53,885 Plumbing Permit $ 85 $ 53,540 No Change $ 53,540 Individual Inspection $ 50 $ 1,175 No Change $ 1,175 Demolition Permit $ 20 $ 20 No Change $ 20 Re-inspection $ 50 -0- No Change -0- Moving Permit $ 100 $ 200 No Change $ 200 Pool Permit $ 80 $ 720 No Change $ 720 Total Revenue $ 631,331 $ 631,331 Park Development Fee $ 75 plus $ 25 per bedroom $ 59,115 $ 300 flat fee -$118,200 Economic Dev. Surcharge $ 75 plus (size dependant) $ 76,657 $100 plus (size dependant) $ 86,131 Other Fees Code Enforcement mowing abatement $ 300 $ 2,400 No Change $ 2,400 Special Assessment Letter $ 10 $ 12,620 No Change $ 12,620 Total Revenue $15,020 $ 15,020 Police Department Animal Control Division Animal Surrender $ 10 No Change Impound $ 15 $ 25 Daily Care $ 5 $ 10 Registration Fee -0- No Change Adoption - Cats $ 20 $ 75 Adoption - Dos $ 20 $ 110 Total Revenue $ 2,458 TBD Records Division Accident Report citizen $ 0.25 per page No Change Accident Report insurance company) $ 4 No Change Incident Report $ 0.25 per page No Change Research Fees $ 15 per hour No Change Certified Copies $ 1 No Change Background Checks $ 2 $ 5 Audio Tapes $ 5 $ 25 first hour ($ 5.00 additional per hour of additional content Video Tapes $ 10 $ 25 Fingerprints per card $ 5 No Change Total Revenue $ 2,954 TBD * The Proposed revenues are based on the figures from FY 2006. ATTACHMENT A Task Current Fee 2006 Revenues Proposed Fee Estimated Total Revenues Fire Department ALS Level 2 (Advanced Life Support Level II ) $ 500 $ 625 ALS Emergency $ 500 $ 600 BLS - Non- Emergency $ 500 $ 525 BLS - Emergency (Basic Life Support) $ 500 $ 550 Mileage Rate $ 4 $ 8.25 Total Revenue $504,636 *$ 555,000.00 Ambulance Subscription Rate Inside City Limits Rate 4.00 /month No Change Rural Rate 6.00 /month No Change Total Revenue $ 439,163 $ 439,163 Public Works Water 10/1/07 10/01/08 10/01/07 10/01/08 Residential Rate first 1000 gallons 7.90 9.18 10.46 each additional 1000 gallons 3.70 3.89 No Change (Subject to Tulsa) Rural Rate first 1000 gallons 9.48 11.02 12.55 each additional 1000 gallons 4.44 4.67 No Change Total Revenue $ 3,314,143 *$ 3,600,000 1 3,730,000 Sewer Residential Rate 10/01/07 10/01/08 10/01/07 10/01/08 Base Fee 3.33 5.08 6.83 each 1000 gallons 2.26 2.50 No Change Total Revenue $ 2,150,708 *$ 2,525,000 *$ 2,741,000 Stormwater Residential Rate 2.50 $ 262,203 See Memo Commercial Rate 5.00 per ESU $ 38,423 See Memo Refuse 10/01/07 10/01/08 10/01/07 10/01/08 Residential Rate 11.00 $ 823,718 12.00 13.70 Commercial Rate 13.00 $25,553 14.00 15.70 Total Revenue $ 849,272 '$951,000 *$ 1,053,000 * The Proposed revenues are based on the figures from FY 2006. ATTACHMENT A 4 Task Current Fee 2006 Revenues Proposed Fee Estimated Total Revenues Yardwaste Cart $ 50 per sheet $14,930 10/01/07 10/01/08 10/01/07 10/01/08 Residential Rate 9.00 "$ 43,118 10.00 11.70 $ 66,300 $ 77,600 Roll of 10 Bas 8.00 ''$ 10,487 No Change $ 22,000 $ 22,000 Total Revenue $ 53,605 $ 88,300 $ 99,600 * The Proposed revenues are based on the figures from FY 2006. ** The FY 2006 Revenues for Yardwaste Polycarts were based on a $ 6.50 rate. The FY 2006 Revenues for Roll of (10) Bags were based on a $ 3.75 rate. Task Current Fee 2006 Revenues Proposed Fee Estimated Total Revenues Plan Review $ 50 per sheet $14,930 $ 100 per sheet $29,860 OPWA Total Utility Bills Single Family Residential Customers Rates for 10 /01/2007 Usage: Water gallons Sewer gallons Current Rate Billing: Water Sewer Refuse Ambulance Stormwater Total Proposed Rate Billing: Water Sewer Refuse Ambulance Stormwater Total $200 $180 $160 $140 $120 $100 $80 $60 $40 $20 $0 ATTACHMENT B Low Usage: Avg Usage: Moderate -High Usage: Summer Usage: High Summer Usage: 3,000 gals. water 7,000 gals. water 12,000 gals. water 20,000 gals. water 35,000 gals. water 2,000 gals. sewer 5,000 gals. sewer 8,000 gals. sewer 10,000 gals. sewer 10,000 gals. sewer 12.00 12.00 12.00 12.00 12.00 3000 7000 12000 20000 35000 2000 5000 8000 10000 10000 15.30 30.10 48.60 78.20 133.70 7.85 14.63 21.41 25.93 25.93 11.00 11.00 11.00 11.00 11.00 4.00 4.00 4.00 4.00 4.00 2.50 2.50 2.50 2.50 2.50 40.65 62.23 87.51 121.63 177.13 16.96 32.52 51.97 83.09 141.44 10.08 17.58 25.08 30.08 30.08 12.00 12.00 12.00 12.00 12.00 4.00 4.00 4.00 4.00 4.00 2.50 2.50 2.50 2.50 2.50 45.54 68.60 95.55 131.67 Rate Change Comparison 190.02 3,uuu gals. water (,uuu gals. water iz,uuu gals. water w,uuu gdis. wdiei oo,wv ydia. wdiai Low Usage: Avg Usage: Moderate -High Usage: Summer Usage: High Summer Usage: Total monthly bill for city single - family residential customers ❑ Current Rate ❑ Proposed Rate OPWA Total Utility Bills Single Family Residential Customers Rates for 10/01/2008 Usage: Water gallons Sewer gallons Current Rate Billing: Water Sewer Refuse Ambulance Stormwater Total Proposed Rate Billing: Water Sewer Refuse Ambulance Stormwater Total $250 $200 $150 $100 ATTACHMENT B Low Usage: Avg Usage: Moderate -High Usage: Summer Usage: High Summer Usage: 3,000 gals. water 7,000 gals. water 12,000 gals. water 20,000 gals. water 35,000 gals. water 2,000 gals. sewer 5,000 gals. sewer 8,000 gals. sewer 10,000 gals. sewer 10,000 gals. sewer 13.70 13.70 13.70 13.70 13.70 3000 7000 12000 20000 35000 2000 5000 8000 10000 10000 16.96 32.52 51.97 83.09 141.44 10.08 17.58 25.08 30.08 30.08 12.00 12.00 12.00 12.00 12.00 4.00 4.00 4.00 4.00 4.00 2.50 2.50 2.50 2.50 2.50 45.54 68.60 95.55 131.67 190.02 18.24 33.80 53.25 84.37 142.72 11.83 19.33 26.83 31.83 31.83 13.70 13.70 13.70 13.70 13.70 4.00 4.00 4.00 4.00 4.00 2.50 2.50 2.50 2.50 2.50 $45.54 $50.27 $50 -- ,, 50.27 73.33 100.28 136.40 194.75 Rate Change Comparison $68.60 $73.33 $95.55 $100.28 $131.67 $136.40 $190.02 $194.75 $0 i I I _._ __ 3,000 gals. water 7,000 gals. water 12,000 gals. water 20,000 gals. water 35,000 gals. water Low Usage: Avg Usage: Moderate -High Usage: Summer Usage: High Summer Usage: Total monthly bill for city single - family residential customers ❑ Current Rate ❑ Proposed Rate