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Home My WebLink About2016.10.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, October 18, 2016 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call RECEIVED OCT 1 2016P Y Clerk's off,., 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • October 4, 2016, Regular Meeting • October 11, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 10/1/16 • Monthly Budget Status Report - September 2016 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main, at 6:00 pm on Friday, October 14, 2016. Sherry Bisholv City Clerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, October 4, 2016 The Owasso Public Golf Authority met in regular session on Tuesday, October 4, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, September 30, 2016. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 8:08 pm. 2. Roll Call Present Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi Absent Vice -Chair - Chris Kelley 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • September 20, 2016, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $26,543.92. YEA: Bonebrake, Bush, Moberly, Dunn NAY None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 9/17/16 OPGA October 4, 2016 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Ms. Moberly moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Moberly, Dunn NAY None Motion carried 4-0 and the meeting adjourned at 8:09 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, October 11, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, October 11, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, October 7, 2016. 1. Call to Order Mayor/Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Absent Mayor/Chair- Lyndell Dunn None Vice-Mayor/Vice-Chair-Chris Kelley Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush Councilor/Trustee -Jeri Moberly A quorum was declared present. 2. Discussion relating to the issuance of the OPWA Sales Tax Revenue Note, Series 2016 to finance capital improvements projects Sherry Bishop introduced Ben Oglesby, Financial Advisor. Linda Jones presented the item and discussion was held. Mr. Oglesby answered questions. Ms. Jones presented the monthly sales tax report, listed in Item 10, and discussion as held. It was further explained that items would be placed on the November 1, 2016, Council and OPWA agendas for consideration and action. 3. Presentation and discussion relating to the Wastewater Master Plan Dwayne Henderson introduced Ryan Christopher of Greeley and Hansen, who presented the item and discussion was held. 4. Presentation and discussion relating to Community Center user fees Larry Langford presented the item and discussion was held. It was further explained that an item would be placed on the October 18, 2016, Council agenda for consideration and action. 5. Discussion relating to Community Development items A. Final Plat - Carrington Pointe 11 (south of Carrington Pointe 1) B. Final Plat - Oklahoma Central Credit Union (northeast corner of the intersection of N 129 E Ave and E 116 St N) C. Tax Increment Financing (TIF) District in Owasso's Redbud District Bronce Stephenson presented items 3A, 3B, 3C and discussion was held. It was further explained that items 3A and 3B would be placed on the October 18, 2016, Council agenda for consideration and action. It was further explained that item 3C would be placed on the November work session to continue discussion. 6. Discussion relating to the supplemental appropriation carryover budgets Linda Jones presented the item and discussion was held. It was further explained that an item would be placed on the October 18, 2016, Council and OPWA agendas for consideration and action. Owasso City Council, OPWA & OPGA October 11, 2016 Page 2 7. Discussion relating to the renewal of property insurance Sherry Bishop presented the item and discussion was held. It was further explained that an item would be placed on the October 18, 2016, Council agenda for consideration and action. 8. Discussion relating to a proposed amendment to the Owasso Code of Ordinances, Part 10, Chapter 8, Alarms Scott Chambless presented the item and discussion was held. Bill Allen, Civilian Administrator, answered questions. it was further explained that an item would be placed on the November worksession for additional discussion. 9. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing confidential communications between the City Council and the City Attorney concerning the potential acquisition of real property located at 10010 N Garnett Rd, as provided for in Title 25, O.S. Section § 307(8)(3) Bill Bush moved, seconded by Jeri Moberly to enter into executive session. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5-0 At 8:41 pm, the Council, along with Warren Lehr, Julie Lombardi, and Rogers Stevens entered into executive session. At 9:02 pm, the Council returned to open session. 10. Discussion relating to City Manager items • Monthly sales tax report • City Manager report Linda Jones presented the Monthly sales tax report under Item 2. Under the City Manager Report, Mr. Lehr advised that a resolution calling for an election for Wards 3 and 4 would be presented for Council consideration and action in November; and advised that The Wall That Heals, mobile Vietnam Veterans Memorial would be displayed at the Tulsa Tech Owasso Campus from Thursday, October 13 through Sunday, October 16. 11. City Council/Trustee comments and inquiries None 12. Adjournment The meeting adjourned at 9:09 pm. Lyndeli Dunn, Mayor/Chair Juliann M. Stevens, Minute Clerk Claims List 10/18/2016 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK SAMS-FOOD 604.66 JPMORGAN CHASE BANK SAMSCLUB-FOOD 327.44 JPMORGAN CHASE BANK SYSCO-FOOD 558.12 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 1,014.79 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 202.64 JPMORGAN CHASE BANK SYSCO-FOOD 800.34 JPMORGAN CHASE BANK SAMSCLUB-FOOD 313.36 JPMORGAN CHASE BANK SAMSCLUB-FOOD 356.37 JPMORGAN CHASE BANK SAMSCLUB-FOOD 82.68 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGE ORDER 261.36 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGES 330.72 JPMORGAN CHASE BANK SAMSCLUB-FOOD RETURN -43.64 JPMORGAN CHASE BANK CUTTER & BUCK -MERCHANDISE 830.33 BGR DAILY ACCT. REIMB GOLF PETTY CASH 305.45 JPMORGAN CHASE BANK CUTTER & BUCK -MERCHANDISE 34.16 JPMORGAN CHASE BANK CUTTER & BUCK -MERCHANDISE 165.73 JPMORGAN CHASE BANK EXEC COFFEE -BEVERAGES 72.94 JPMORGAN CHASE BANK SAMSCLUB-FOOD 35.28 JPMORGAN CHASE BANK REASORS-FOOD 46.46 TOTAL OPGA 8 P99,1g GOLF SHOP JPMORGAN CHASE BANK US HOLE IN ONE-TOURN EXP 450.00 JPMORGAN CHASE BANK USPS-RETURN SHIPPING 46.01 JPMORGAN CHASE BANK WALMART-STEAMER 49.88 TOTAL GOLF SHOP 545.89 COURSE MAINT JPMORGAN CHASE BANK HARRELLS-CREDIT -9,807.00 JPMORGAN CHASE BANK LUBER BROS-BEDKNIVES 143.77 JPMORGAN CHASE BANK HARRELLS-FERTILIZER 619.54 JPMORGAN CHASE BANK HARRELLS-PESTICIDES 820.70 CITY GARAGE LABOR/OVERHEAD CHGS - OCT 71.83 TCF NATIONAL BANK EQUIPMENT LEASE 5,058.28 BWI COMPANIES, INC HERBICIDES 6,300.16 UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.39 UNIFIRST HOLDINGS LP SUPPLIES 15.55 UNIFIRST HOLDINGS LP SUPPLIES 6.00 UNIFIRST HOLDINGS LP SHOPTOWELS 12.84 UNIFIRST HOLDINGS LP SHOP TOWELS 12.84 UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.39 UNIFIRST HOLDINGS LP ENV CHARGE 6.00 HOLLIDAY SAND & GRAVEL CO SAND 1,389.12 JPMORGAN CHASE BANK HARRELLS-FERTILIZER 10,709.90 AMERICAN BACTERIAL SOLUTIONS LLC POND TREATMENTS 600.00 JR SIMPLOT COMPANY ISEAWEED EXTRACT 180.00 Page 1 Claims List 10/18/2016 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT... JPMORGAN CHASE BANK SITEONE-AERATOR PARTS 316.00 AT&T LONG DISTANCE PHONE BILL 0.94 JPMORGAN CHASE BANK HARRELLS-PESTICIDES 2,258.82 JPMORGAN CHASE BANK LOWES-FALL DECOR CLUBHSE 32.12 JPMORGAN CHASE BANK OREILLY-SUPPLIES 167.78 JPMORGAN CHASE BANK OREILLY-HYDRAULIC FILTER 5.19 TCF NATIONAL BANK MAINTENANCE CART LEASE 1,160.00 JPMORGAN CHASE BANK R & R PRODUCTS -COMPOUND 166.44 WATER UTILITIES SERVICES, INC IRRIGATION NOZZLES 224.21 STAND-BY PERSONNEL, INC TEMP LABOR 3,308.82 BWI COMPANIES, INC HERBICIDES 518,93 MILLERS SUPERIOR ELECTRIC IRRIGATION REPAIR 1,500.00 JPMORGAN CHASE BANK HARRELLS-FERTILIZER 15.77 JPMORGAN CHASE BANK HARRELLS-FUNGICIDE 152.51 JPMORGAN CHASE BANK PROF TURF -STEERING REPAIR 126.90 VERIZON WIRELESS WIRELESS CONNECTION 40.01 ONEOK, INC OKLAHOMA NATURAL GAS INATURAL GAS USAGE 40.36 TOTAL COURSE MAINT 26,197.10 FOOD & BEV AIRCO SERVICE VENT HOOD REPAIRS 2,745.39 JPMORGAN CHASE BANK REST EQUIP -SUPPLIES 58.16 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 10.98 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 29.45 JPMORGAN CHASE BANK SAMS-SUPPLIES 125.82 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 108.71 JPMORGAN CHASE BANK UNITED LINEN -RENTAL 38.21 TOTAL FOOD & BEV 3,116.72 GOLFADMIN AT&T LONG DISTANCE PHONE BILL 2.75 JPMORGAN CHASE BANK COUSETRENDS-WEB HOSTING 300.00 JPMORGAN CHASE BANK WASTE MGMT-REFUSE SERV 318.34 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 148.73 TOTAL GOLF ADMIN 769.82 36,928.7 FUND GRAND TOTAL OPGA GRAND TOTAL $36,928.72 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/01/16 Department Payroll Expenses Total Expenses Golf Shop Operations 2,805.75 4,311.95 Cart Operations 2,153.32 2,417.75 Golf Course Operations 8,819.66 14,415.21 Food & Beverage 2,837.01 4,324.42 General & Administration 3,325.75 5,008.07 FUND TOTAL 19,941.49 30,477.40 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of September 30, 2016 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage Other Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer from General TOTAL OTHER REVENUES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance September 30, 2016 Month Year To -Date To -Date Percent Budget of Budget $ 53,167 $ 148,535 $ 567,300 26.18% 15,294 40,439 140,000 28.88% (11,989) (30,288) (100,000) 30.29% 14,901 45,554 130,000 35.04% 11,481 36,711 189,300 19.39% (5,342) (16,251) (86,000) 18.90% 80 288 700 41.10% $ 77,591 $ 224,987 $ 841,300 26.74% $ (9,613) $ (34,203) $ (137,069) 24.95% (10,020) (31,313) (115,564) 27.10% (50,664) (168,761) (627,659) 26.89% (8,058) (30,921) (137,365) 22.51% (23,768) (60,652) (220,612) 27.49% $ (102,124) $ (325,849) $ (1,238,269) 26.31% $ (24,532) $ (100,862) $ (396,969) $ $ $ 450,000 0.00% $ $ $ 450,000 0.00% $ (24,532) $ (100,862) $ 53,031 $ (91,404) (3,410,667) (3,410,667) $ (3,602,934) $ (3,357,636)