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2016.10.18_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL RECEIVEn Council Chambers, Old Central Building OCT ). 109 N Birch, Owasso, OK 74055 1016 Regular Meeting City Clerk's office Tuesday, October 18, 2016 - 6:30 pm 1. Call to Order Mayor Lyndell Dunn 2. Invocation Glenn Shafer of Destiny Life Church 3. Flag Salute 4. Roll Call 5. Presentation of the Employee of the Quarter Warren Lehr 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • October 4, 2016, Regular Meeting • October 11, 2016, Regular Meeting B. Approve claims C. Approve and authorize the Mayor to execute the following "Agreement for Urban Engineering Services" (Engineers Agreements): • Crofton Tull & Associates, Inc., for driveway entrances, sanitary sewer and storm sewer for Safelock Storage, and • Tulsa Engineering & Planning Associates, Inc., for storm sewer, sanitary sewer and streets for Keys Landing II D. Accept the Cherokee Nation donation and approve a budget amendment in the Police Department, Half -Penny Sales Tax Fund, increasing the estimated revenue and increasing the appropriation for expenditures by $1,600 E. Accept the Department of Justice Grants and approve a budget amendment in the Police Department, General Fund, increasing the estimated revenue and increasing the appropriation for expenditures by $14,769 F. Accept the 2017 Oklahoma Highway Safety Grant, and authorize the City Manager to execute the contract with the Oklahoma Highway Safety Office, and approve a budget amendment in the Police Department, General Fund, increasing the estimated revenue and increasing the appropriation for expenditures by $63,000 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to the renewal of the property - casualty insurance Jeff Atchison Staff recommends approval of a contract with Oklahoma Municipal Assurance Group for Property-casualty coverage in the amount not to exceed $109,130, authorization for the City Manager to execute the contract, and authorization for payment. Owasso City Council October 18, 2016 Page 2 9. Consideration and appropriate action relating to the excess Workers' Compensation Insurance Jeff Atchison Staff recommends approval of a contract with New York Marine & General /Midlands Management for Specific Excess Workers' Compensation Insurance in the amount of $62,412, authorization for the City Manager to execute the contract, and authorization for payment. 10. Consideration and appropriate action relating to the final plat for Carrington Pointe II located approximately '/s mile south of the N 7500 E block of E 86 St N and south of the existing Carrington Pointe development Bronce Stephenson Staff recommends approval of the Final Plat for Carrington Pointe II. 11. Consideration and appropriate action relating to the final plat for Oklahoma Central Credit Union located at the northeast corner of the intersection of E 116 St N and N 129 E Ave Bronce Stephenson Staff recommends approval of the Final Plat for Oklahoma Central Credit Union. 12. Consideration and appropriate action relating to amendments for re- appropriation of Carryover Budgets in FY 2016 -2017 Linda Jones Staff recommends approval of the following FY 2017 budget amendments: • Increase the estimated revenues by $18,114 and the appropriation for expenditures by $322,394 in the General Fund; • Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by $1,469,268; • Increase the appropriation for expenditures in the Hotel Tax Fund by $36,822; • Increase the appropriation for expenditures in the Stormwater Management Fund by $1,002,055; • Increase the appropriation for expenditures in the Juvenile Court Fund by $28,000; and • Increase the appropriation for expenditures in the City Garage Fund by $36,057. 13. Consideration and appropriate action relating to acceptance of the Bailey Ranch Golf Course Pond Dam Repair /Retaining Wall Project and authorization for final payment Earl Farris Staff recommends acceptance of the contract work and authorization for final payment to Lowry Construction in the amount of $44,409.56 resulting in a final contract amount of $86,059.11. 14. Consideration and appropriate action relating to Resolution 2016 -18, resolving the necessity of instituting and prosecuting condemnation procedures to obtain right -of -way and a permanent easement for the N Garnett Rd Widening Project (96 St N to 106 St N) Julie Lombardi Staff recommends approval of Resolution 2016 -18. Owasso City Council October 18, 2016 Page 3 15. Report from City Manager 16. Report from City Attorney 17. Report from City Councilors 18. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 10 /l /16 • Health Care Self- Insurance Claims -dated as of 10/13/16 • Monthly Budget Status Report - September 2016 19. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 20. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main, at 6:00 pm on Friday, October 14, 2016. If Sherry Bishop(,e-ity Clerk OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 4, 2016 The Owasso City Council met in regular session on Tuesday, October 4, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, September 30, 2016. 1. Call to Order Mayor Lyndell Dunn called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Scott Carlson of Central Baptist Church and Owasso Police Department Chaplin. 3. Flag Salute Councilor Bush led the flag salute. 4. Roll Call Present Mayor - Lyndell Dunn Councilor- Doug Bonebrake Councilor- Bill Bush Councilor -Jeri Moberly A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi Absent Vice - Mayor -Chris Kelley 5. Presentation of the Character Trait of Initiative Alvin Fruga, Character Council Member, presented the Character Trait of Initiative for the month of October. 6. Presentation of Proclamations Mayor Dunn presented a proclamation declaring October 9 -15, 2016 as Fire Prevention Week, The Mayor presented a proclamation declaring October 13 -16, 2016 as time of reflection for The Wall that Heals, Vietnam War Traveling Memorial display. 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • September 20, 2016, Regular Meeting B. Approve claims C. Approve and authorize the Mayor to execute the following "Agreement for Urban Engineering Services" (Engineers Agreement): • Converse Surveying and Engineering, Inc., for public paving, storm sewer, and utility improvements for the IQ Car Wash; • Olsson Associates, for public driveway for Charity Auto; and Owasso City Council October 4, 2016 Page 2 • Cowan Group Engineering, LLC, for public water lines, sanitary sewer, storm sewer, sidewalk and pavement for Somerset residential subdivision D. Approve the Agreement for Administration of the Sales and Use Tax Ordinances with Oklahoma Tax Commission Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $214,333.94. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 8. Consideration and appropriate action relating to items removed from the Consent Agenda None 9. Consideration and appropriate action relating to Ordinance 1087, an ordinance relating to the City of Owasso Zoning Code as codified in the Owasso Code of Ordinances, Part 12, Planning, Zoning and Development, Chapter 2, Zoning Regulations, amending Sub - Chapter 4, Residential District Provisions and Sub - Chapter 14, Definitions, and repealing all ordinances or parts of ordinances in conflict herewith Bronce Stephenson presented the item recommending approval of Ordinance 1087. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Bush to approve Ordinance 1087, as recommended. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to a contract for design and engineering services for Owasso Public Safety Operations and Training Complex Chris Garrett presented the item recommending approval of a contract with Williams Spurgeon Kuhl and Freshnock (WSKF) of Kansas City, Missouri for architectural design and engineering services for the Owasso Public Safety Operations and Training Complex project, for an amount not to exceed $1,097,425, and authorize the City Manager to execute the contract. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the contract in an amount not to exceed $1,097,425 with WSFK and authorize the City Manager to executive the contract, as recommended. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 11. Consideration and appropriate action relating to the renewal of a contract with Youth Services of Tulsa, Inc. for management and operation of the Owasso Youth Court Julie Lombardi presented the item recommending approval of the contract with Youth Services of Tulsa, Inc., in the amount of $49,500 for 2016 -2017, and further recommends authorization for the City Manager to execute the contract as well as any additional documentation required. Owasso City Council October 4, 2016 Page 3 There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve the contract in the amount of $49,500 with Youth Services of Tulsa, Inc. and authorize the City Manager to execute the contract and any additional documentation required, as recommended. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 12. Report from City Manager Roger Stevens presented the Monthly Public Works Project Status Report. Mr. Lehr acknowledged the OSNI event on September 24, 2016, and upcoming events: The Gathering on Main - October 6, 2016; The Wall That Heals - October 13 -16, 2016 at TTC; and Willard Stone Art Exhibit- October 6 -26, 2016 at the Owasso Museum. 13. Report from City Attorney None 14. Report from City Councilors Councilors commented on recent community events and efforts of staff. 15. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 9/17/16 • Health Care Self- Insurance Claims - dated as of 9/29/16 16. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 17. Adjournment Mr. Bush moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried 4 -0 and the meeting adjourned at 7:57 pm. Lyndell Dunn, Mayor Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, October 11, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, October 11, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, October 7, 2016. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Lyndell Dunn None Vice - Mayor /Vice -Chair - Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee -Jeri Moberly A quorum was declared present. 2. Discussion relating to the issuance of the OPWA Sales Tax Revenue Note, Series 2016 to finance capital improvements projects Sherry Bishop introduced Ben Oglesby, Financial Advisor. Linda Jones presented the item and discussion was held. Mr. Oglesby answered questions. Ms. Jones presented the monthly sales tax report, listed in Item 10, and discussion as held. It was further explained that items would be placed on the November 1, 2016, Council and OPWA agendas for consideration and action. 3. Presentation and discussion relating to the Wastewater Master Plan Dwayne Henderson introduced Ryan Christopher of Greeley and Hansen, who presented the item and discussion was held. 4. Presentation and discussion relating to Community Center user fees Larry Langford presented the item and discussion was held. It was further explained that an item would be placed on the October 18, 2016, Council agenda for consideration and action. 5. Discussion relating to Community Development items A. Final Plat - Carrington Pointe II (south of Carrington Pointe 1) B. Final Plat - Oklahoma Central Credit Union (northeast corner of the intersection of N 129 E Ave and E 116 St N) C. Tax Increment Financing (TIF) District in Owasso's Redbud District Bronce Stephenson presented items 3A, 3B, 3C and discussion was held. It was further explained that items 3A and 3B would be placed on the October 18, 2016, Council agenda for consideration and action. It was further explained that item 3C would be placed on the November work session to continue discussion. 6. Discussion relating to the supplemental appropriation carryover budgets Linda Jones presented the item and discussion was held. it was further explained that an item would be placed on the October 18, 2016, Council and OPWA agendas for consideration and action. Owasso City Council, OPWA & OPGA October 11, 2016 Page 2 Discussion relating to the renewal of property insurance Sherry Bishop presented the item and discussion was held. It was further explained that an item would be placed on the October 18, 2016, Council agenda for consideration and action. 8. Discussion relating to a proposed amendment to the Owasso Code of Ordinances, Part 10, Chapter 8, Alarms Scott Chambless presented the item and discussion was held. Bill Allen, Civilian Administrator, answered questions. It was further explained that an item would be placed on the November worksession for additional discussion. 9. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing confidential communications between the City Council and the City Attorney concerning the potential acquisition of real property located at 10010 N Garnett Rd, as provided for in Title 25, O.S. Section § 307(B)(3) Bill Bush moved, seconded by Jeri Moberly to enter into executive session. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 At 8:41 pm, the Council, along with Warren Lehr, Julie Lombardi, and Rogers Stevens entered into executive session. At 9:02 pm, the Council returned to open session. 10. Discussion relating to City Manager items • Monthly sales tax report • City Manager report Linda Jones presented the Monthly sales tax report under Item 2. Under the City Manager Report, Mr. Lehr advised that a resolution calling for an election for Wards 3 and 4 would be presented for Council consideration and action in November; and advised that The Wall That Heals, mobile Vietnam Veterans Memorial would be displayed at the Tulsa Tech Owasso Campus from Thursday, October 13 through Sunday, October 16. 11. City Council /Trustee comments and inquiries None 12. Adjournment The meeting adjourned at 9:09 pm. Lyndell Dunn, Mayor /Chair Juliann M. Stevens, Minute Clerk Claims List WTIMPOI Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL TREASURER PETTY CASH CC REFUND - HUDSON 50.00 TREASURER PETTY CASH LIAB EVID #20162681 252.00 TREASURER PETTY CASH CC USER REFUND - STARKEY 60.00 TREASURER PETTY CASH OC REFUND /PRESENCE CHURCH 100.00 TREASURER PETTY CASH CC REFUND /PRESENCE CHURCH 50.00 TREASURER PETTY CASH CC REFUND /K. HILL 50.00 TREASURER PETTY CASH CC REFUND /FORD 50.00 TREASURER PETTY CASH CC REFUND /BROOKS 50.00 TREASURER PETTY CASH CC REFUND /SCHOVANEC 50.00 AEP /PSO ISTREET LIGHTS 7.05 TOTAL GENERAL 719.05 MANAGERIAL JPMORGAN CHASE BANK MEETING EXPENSE 24,62 JPMORGAN CHASE BANK INTL INST -MUN CLK PROGR 50.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 14.99 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 109.29 TREASURER PETTY CASH PASTOR MEETING EXPENSE 11.20 TREASURER PETTY CASH MEETING EXPENSE 17.21 JPMORGAN CHASE BANK SAV ON- PRINTING 240.00 JPMORGAN CHASE BANK OKLA BAR ASSOC - REGISTRAT 215.00 JPMORGAN CHASE BANK TULSA CO BAR -CONT EDUC 61.65 CITY GARAGE LABOR/OVERHEAD CHGS - OCT 102.83 JPMORGAN CHASE BANK OWASSO CHAMBER - REGISTRAT 15.00 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2016 42.39 TOTAL MANAGERIAL 904.18 FINANCE CITY GARAGE LABOR /OVERHEAD CHGS - OCT 84.00 JRW INC DBA /FINANCIAL EQUIPMENT CO. MAINTENANCE CONTRACT 350.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 60.25 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2016 26.26 TOTAL FINANCE 520.51 HUMAN RESOURCES RICH & CARTMILL, INC DUES AND FEES 30.00 OK STATE FIRE FIGHTERS ASSOC ADVERTISING 5.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 14.97 JPMORGAN CHASE BANK OK SELF INSURERS - TRAINING 175.00 JPMORGAN CHASE BANK CENTRAL STATE -WC SEMINAR 25.00 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 17.97 JPMORGAN CHASE BANK SAV ON- BUSINESS CARDS 100.00 JPMORGAN CHASE BANK ICIMS- APPLICANT TRACKING 315.00 AMERICANCHECKED, INC ATTN: BILLING PRE -EMP BACKGROUND CHECKS 469.90 TULSA WORLD ADVERTISING 3,978.00 TULSA WORLD ADVERTISING 1,712.00 Page 1 Claims List 10/18/2016 Budget Unit Title I Vendor Name Payable Description Payment Amount HUMAN RESOURCES... IRICH & CARTMILL, INC IPUB ENTITY HONESTY BOND 152.00 TOTAL HUMAN RESOURCES 6,994.84 HR - CHARACTER INITIATIVE JJPMORGAN CHASE BANK ADMIRAL EXP -PAPER 201.30 TOTAL HR- CHARACTER INITIATIVE 201.30 GENERAL GOVERNMENT JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 29.99 MAILROOM FINANCE INC POSTAGE 1,000.00 AT &T LONG DISTANCE PHONE BILL 30.52 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 154.37 RICOH USA, INC COPIER RENTAL 209.46 DRAKE SYSTEMS INC COPY SUPPLIES 81.37 TULSA COUNTY CLERK FILING FEES 190.00 IMPERIAL LLC COFFEE SERVICE CITY HALL 101.80 IMPERIAL LLC COFFEE SERVICE CITY HALL 31.95 RICOH USA, INC. COPIER SERVICE & SUPPLIES 114.73 IMPERIAL LLC ICOFFEE SERVICE CITY HALL 180.90 TOTAL GENERAL GOVERNMENT 2,125.09 COMMUNITY DEVELOPMENT M. B. BICKERSTAFF CODE ENFORCEMENT MOWING 150.00 CITY GARAGE LABORIOVERHEAD CHGS - OCT 415.58 HAROLD RANDALL PINNEY CODE ENFORCEMENT MOWING 200.00 HAROLD RANDALL PINNEY CODE ENFORCEMENT MOWING 200.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 500.00 HAROLD RANDALL PINNEY CODE ENFORCEMENT MOWING 150.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 67.59 JPMORGAN CHASE BANK OFFICE DEPOT - REFUND -17.99 FLEETCOR TECHNOLOGIES FUELMAN EXP- SEPT, 2016 264.21 INCOG 2ND QTR DUES 2016/17 6,544.00 VERIZON WIRELESS WIRELESS CONNECTION 155.59 JPMORGAN CHASE BANK LODGING EXPENSE 198.00 JPMORGAN CHASE BANK LODGING EXPENSE 198.00 JPMORGAN CHASE BANK LODGING EXPENSE 198.00 JPMORGAN CHASE BANK PIKEPASS -FEES 10.85 JPMORGAN CHASE BANK 1OFFICE DEPOT- SUPPLIES 1 36.99 TOTAL COMMUNITY DEVELOPMENT 9,270.82 TIF ICENTER FOR ECONOMIC DEVELOPMENT JUEGAL CONSULTING SERVICES 6,844.60 TOTAL TIF 6,844.60 ENGINEERING FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2016 82.10 ICITY GARAGE LABOR/OVERHEAD CHGS - OCT 280.00 Page 2 Claims List 10/18/2016 Budget Unit Title Vendor Name Payable Description Payment Amount ENGINEERING... VERIZON WIRELESS WIRELESS CONNECTION 29.65 UNIFIRST HOLDINGS LP UNIFORM CLEANING 15.01 UNIFIRST HOLDINGS LP UNIFORM CLEANING 15.01 UNIFIRST HOLDINGS LP UNIFORM CLEANING 15.01 UNIFIRST HOLDINGS LP UNIFORM CLEANING 15.01 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 25.98 TOTAL ENGINEERING 477.77 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK EMERGENT -DELL 10GS FIBER 750.00 JPMORGAN CHASE BANK COX -CITY INTERNET 1,350.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 5.52 JPMORGAN CHASE BANK DELL -KACE MAINTENANCE 4,880.00 JPMORGAN CHASE BANK HOSTICA - HOSTING FEES 41.88 JPMORGAN CHASE BANK LOWES - TOOLS /SUPPLIES 72.07 JPMORGAN CHASE BANK AMAZON -SKYPE IT WEBCAM 67.99 JPMORGAN CHASE BANK AMAZON -MISC SUPPLIES 21.99 JPMORGAN CHASE BANK DEEP SURPLUS - CABLES 223.58 JPMORGAN CHASE BANK GRAYBAR- NETWORK SUPPLIES 20.70 VERIZON WIRELESS WIRELESS CONNECTION 149.68 CITY GARAGE LABOR/OVERHEAD CHGS - OCT 74.16 CHICKASAW TELECOM INC CISCO IP PHONE SYSTEM 76,990.00 TECHSICO ENTERPRISE SOLUTIONS IFIBER INSTALL AND REPAIR 5,590.00 TOTAL INFORMATION TECHNOLOGY 90,237.57 SUPPORT SERVICES BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 35.46 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2016 41.32 CITY GARAGE LABOR /OVERHEAD CHGS - OCT 881.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 13.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 13.27 CITYGARAGE VEH PARTS PURCH -SEPT, 2 43.34 VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE BANK AMAZON - RETURN TABLET - 1,092.80 JPMORGAN CHASE BANK LOWES -BAIT TRAPS 5.97 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 35.87 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 293.91 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 21.88 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 50.84 JPMORGAN CHASE BANK LOWES- METALTRIM 13.16 JPMORGAN CHASE BANK LOWES- CLEANING SUPPLIES 3.98 JPMORGAN CHASE BANK PIKEPASS -FEES 2.80 JPMORGAN CHASE BANK AMAZON -SS DIRTABLET /DOCK 1,222.79 JPMORGAN CHASE BANK AMAZON -SS DIR KEYBOARD 106.99 Page 3 Claims List 10/18/2016 Budget Unit Title Vendor Name Payable Description IPaymentAmount TOTAL SUPPORT SERVICES 1,723.20 CEMETERY UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 34.12 JPMORGAN CHASE BANK TURF LAND - CEMETERY MOWER 11,750.00 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2016 30.52 OWASSO TOP SOIL DIRT FOR CEMETERY 65.00 TOTAL CEMETERY 11,909.28 POLICE COMMUNICATIONS JPMORGAN CHASE BANK TRAVEL EXPENSE 50.23 JPMORGAN CHASE BANK TRAVEL EXPENSE 25.56 TREASURER PETTY CASH PARKING FEE 8.00 TOTAL POLICE COMMUNICATIONS 83.79 ANIMAL CONTROL JPMORGAN CHASE BANK WESTERN ENGRAVERS - SUPPLIE 137.80 JPMORGAN CHASE BANK LOWES- SUPPLIES 36.45 JPMORGAN CHASE BANK LOGO DESIGN - DESIGN SERV 119.00 JPMORGAN CHASE BANK HARBOR FREIGHT -MAINT PART 16.78 JPMORGAN CHASE BANK CHIEF SPLY- UNIFORM ITEM 30.95 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 55.24 AT &T LONG DISTANCE PHONE BILL 0.54 CITY GARAGE VEH PARTS PURCH - SEPT, 2 158.79 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 25.44 CITY GARAGE LABORIOVERHEAD CHGS - OCT 279.75 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2016 122.13 VERIZON WIRELESS WIRELESS CONNECTION 80.02 INDEPENDENT GLASS AND GLAZING LLC JAC GLASS DOOR INSTALL 1,584.00 TOTAL ANIMAL CONTROL 2,646.89 EMERGENCY PREPAREDNES VERIZON WIRELESS WIRELESS CONNECTION 29.65 VERDIGRIS VALLEY ELECTRIC COOP JELECTRIC BILL -STORM SIREN 26.95 VERDIGRIS VALLEY ELECTRIC COOP JELECTRIC BILL -STORM SIREN 31.48 TOTAL EMERGENCY PREPAREDNESS 88 08 STORMWATER UNIFIRST HOLDINGS LP UNIFORM CLEANING 22.501 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.20 UNIFIRST HOLDINGS LP UNIFORM CLEANING 62.70 VERMEER GREAT PLAINS, INC. PARTS REPLACEMENT 528.36 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.74 Page 4 Claims List 10/18/2016 Budget Unit Title Vendor Name Payable Description Payment Amount STORMWATER... JPMORGAN CHASE BANK QUALITY TIRE -MOWER TIRE 126.00 JPMORGAN CHASE BANK TRAVELEXPENSE 21.87 JPMORGAN CHASE BANK LODGING EXPENSE 634.97 JPMORGAN CHASE BANK P & K EQUIP - CHAINSAW PART 113.09 JPMORGAN CHASE BANK LOWES -FIRE EXTINQUISHER 37.97 JPMORGAN CHASE BANK ATWOOD -TOOLS 34.98 JPMORGAN CHASE BANK TRAVELEXPENSE 3.26 JPMORGAN CHASE BANK P & K EQUIP - CHAINSAW PART 189.91 JPMORGAN CHASE BANK P & K EQUIP - CHAINSAW PART 226.64 JPMORGAN CHASE BANK TRAVELEXPENSE 23.50 JPMORGAN CHASE BANK TRAVELEXPENSE 5.70 JPMORGAN CHASE BANK LOWES- BUNGEE CORDS 10.92 JPMORGAN CHASE BANK TRAVELEXPENSE 12.77 JPMORGAN CHASE BANK TRAVELEXPENSE 15.06 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.20 CITY GARAGE LABOR /OVERHEAD CHGS - OCT 2,109.25 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2016 663.94 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 213.43 CITY GARAGE VEH PARTS PURCH -SEPT, 2 1,398.71 JPMORGAN CHASE BANK TRAVEL EXPENSE 11.05 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPING 410.00 JPMORGAN CHASE BANK STD SPLY - REFUND -29.99 VERIZON WIRELESS WIRELESS CONNECTION 69.66 SPIRIT LANDSCAPE MANAGEMENT LLC IMONTHLY LANDSCAPING 216.25 TOTAL STORMWATER 7,212.64 PARKS VERIZON WIRELESS WIRELESS CONNECTION 29.65 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 37.33 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2016 753.62 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 42.14 BENCHMARK ENTERPRISES, LLC BENCH BACK REPLACEMENTS 1,033.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 24.48 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC USE 144.65 UNIFIRST HOLDINGS LP UNIFORM SERVICE 23.96 FREDRICK COSTIN JR ATOR PARK MOWING 180.00 FREDRICK COSTIN JR VETERANS PARK MOWING 165.00 FREDRICK COSTIN JR RAYOLA PARK MOWING 516.00 FREDRICK COSTIN JR SKATE PARK MOWING 180.00 ROGERS COUNTY RURAL WATER DISTRICT PARKS WATER SERVICE 170.25 OLEN MASINGALE MOWING 1,640.00 CITY GARAGE LABORIOVERHEAD CHGS - OCT 1,052.25 CITY GARAGE VEH PARTS PURCH -SEPT, 2 174.84 AT &T LONG DISTANCE PHONE BILL 2.03 JPMORGAN CHASE BANK LOWES-ATOR PAD SUPPLIES 35.00 Page 5 Claims List 10/18/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount PARKS... JPMORGAN CHASE BANK LOCKE- RESTROOM SUPPLIES 80.96 JPMORGAN CHASE BANK CORNERSTONE- SUPPLIES 13.28 JPMORGAN CHASE BANK CORNERSTONE - ROLLERS 9.08 TOTAL PARKS 61307.52 CULTURE AND RECREATION JPMORGAN CHASE BANK OREILLY -AUTO BATTERY 142.64 TOTAL CULTURE AND RECREATION 142.64 COMMUNITY CENTER JPMORGAN CHASE BANK WESTLAKE- SUPPLIES 42.51 JPMORGAN CHASE BANK QUIT BUGGIN ME -PEST CNTRL 95.00 AT &T LONG DISTANCE PHONE BILL 3.14 JPMORGAN CHASE BANK WALMART- SUPPLIES 10.63 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 21.98 JPMORGAN CHASE BANK MYSENIORCENTER -CK IN SYST 125.00 JPMORGAN CHASE BANK DOLLAR TREE-SUPPLIES 22.00 GRAND GATEWAY ECO. DEV. ASSC. AUGUST SENIOR FARES 279.00 GRAND GATEWAY ECO. DEV. ASSC. SEPTEMBER SENIOR FARES 256.00 DRAKE SYSTEMS INC COPIER LEASE CHARGES 246.66 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 114.10 TOTAL COMMUNITY CENTER 1,216.02 HISTORICAL MUSEUM ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 36.46 AT &T LONG DISTANCE PHONE BILL 0.09 TOTAL HISTORICAL MUSEUM 36.55 ECONOMIC DEV CITY GARAGE LABOR/OVERHEAD CHGS - OCT 69.25 VERIZ01 WIRELESS WIRELESS CONNECTION 29.65 TOTAL ECONOMIC DEV 98.90 149,761.2 FUND GRAND TOTAL AMBULANCE SERVICE LARRY GREEN JR AMBULANCE REFUND 23.75 BETTY BOYER AMBULANCE REFUND 300.00 NOVITAS SOLUTIONS AMBULANCE REFUND 311.01 WPS TRICARE FOR LIFE AMBULANCE REFUND 8110 NOVITAS SOLUTIONS AMBULANCE REFUND 325.77 UNITED HEALTHCARE SERVICES, INC AMBULANCE REFUND 931.50 TOTAL AMBULANCE SERVICE 1,975.13 AMBULANCE JPMORGAN CHASE BANK INDUST NETWORK - HOTSPOT 750.02 JPMORGAN CHASE BANK FULLERTON- OXYGEN 43.50 JPMORGAN CHASE BANK EXCELLANCE -AMB REPAIRS 426.70 Page 6 Claims List Budget Unit Title Vendor Name Payable Description PaymentAmount AMBULANCE... JPMORGAN CHASE BANK EXCELLANCE -HVAC FOR AMB 157.06 JPMORGAN CHASE BANK GREEN CO MED -WASTE DISPOS 455.00 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES 1,701.69 JPMORGAN CHASE BANK HENRY SCHEIN - SUPPLIES 36.64 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES 360.87 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 147.45 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 231.98 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 1,393.57 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 1,420.37 CITY GARAGE VEH PARTS PURCH -SEPT 2 98.87 CITY GARAGE LABOR/OVERHEAD CHGS - OCT 766.58 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2016 1,871.91 VERIZON WIRELESS WIRELESS CONNECTION 238.63 TOTAL AMBULANCE 10,100.84 12,075.9 FUND GRAND TOTAL STRONG NEIGHBORHOODS FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2016 31.53 CITY GARAGE LABORIOVERHEAD CHGS - OCT 75.83 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 120.94 TOTAL STRONG NEIGHBORHOODS 228.30 228'3 FUND GRAND TOTAL STORMWATER - STORMWATE JPMORGAN CHASE BANK TRAVEL EXPENSE 30.52 JPMORGAN CHASE BANK TRAVEL EXPENSE 30.52 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.50 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.61 JPMORGAN CHASE BANK TRAVEL EXPENSE 37.69 JPMORGAN CHASE BANK TRAVELEXPENSE 45.13 JPMORGAN CHASE BANK TRAVEL EXPENSE 7.13 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.54 JPMORGAN CHASE BANK LODGING EXPENSE 634.97 JPMORGAN CHASE BANK LODGING EXPENSE 634.97 JPMORGAN CHASE BANK TRAVEL EXPENSE 8.24 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.32 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.37 JPMORGAN CHASE BANK TRAVEL EXPENSE 21.16 JPMORGAN CHASE BANK TRAVEL EXPENSE 25.50 JPMORGAN CHASE BANK TRAVEL EXPENSE 21.64 JPMORGAN CHASE BANK TRAVEL EXPENSE 7.58 JPMORGAN CHASE BANK TRAVEL EXPENSE 7.58 JPMORGAN CHASE BANK ITRAVELEXPENSE 14.47 Page 7 Claims List 10/18/2016 Budget Unit Title Vendor Name Payable Description IPayment Amount STORMWATER - STORMWATE JPMORGAN CHASE BANK TRAVEL EXPENSE 13.00 VERIZON WIRELESS WIRELESS CONNECTION 40.01 LOT MAINTENANCE OF OKLAHOMA, INC. REGIONAL DETENTION POND 1,646.04 TOTAL STORMWATER- STORMWATER 3,274.49 BROOKFIELD CROSSING IKELLOGG ENGINEERING, INC ENGINEERING SERVICES 15,098.00 TOTAL BROOKFIELD CROSSING 15,098.00 LAKERIDGE /CNTRL DRAIN IM MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES 7,517.70 TOTAL LAKERIDGEICNTRL DRAIN IMP 7,517.70 25,890.1 FUND GRAND TOTAL FESTIVAL PARK LAND /STRUC GH2 ARCHITECTS LLC VISION 2025 FESTIVAL PARK 6,600.00 TOTAL FESTIVAL PARK LANDISTRUCT 6,600.00 6,600.0 FUND GRAND TOTAL SALES TAX FUND -FIRE BAILEY EVENT CENTER, INC. TRAINING EXPENSE 300.00 JOHN D. HORTON EQUIPMENT REPAIR 2,350.00 OKLAHOMA STATE UNIVERSITY TRAINING CLASSES 3,740.00 NORTH AMERICA FIRE EQUIPMENT CO. PPE 1,767.23 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORMS 720.00 CITY GARAGE LABOR/OVERHEAD CHGS - OCT 1,725.91 NORTH AMERICA FIRE EQUIPMENT CO. PPE 602.26 KENKOOL, INC HVAC REPAIR 682.98 VERIZON WIRELESS WIRELESS CONNECTION 748.46 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2016 1,596.92 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 60.31 JPMORGAN CHASE BANK CONRAD FIRE -EMERG LIGHT 366.12 JPMORGAN CHASE BANK CORNERSTONE- SUPPLIES 6630 JPMORGAN CHASE BANK TRAVELEXPENSE 52.27 JPMORGAN CHASE BANK PRECISION SIGN -VEH MAINT 450.00 JPMORGAN CHASE BANK CONRAD FIRE -EMERG LIGHTS 646.38 JPMORGAN CHASE BANK CONRAD- VEHICLE PARTS 395.88 JPMORGAN CHASE BANK CONRAD- VEHICLE PARTS 288.12 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 418.65 JPMORGAN CHASE BANK BSHIFTER- TRAINING EXPENSE 385.00 JPMORGAN CHASE BANK LODGING EXPENSE 267.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 16.05 JPMORGAN CHASE BANK PIKEPASS -FEES 44.40 JPMORGAN CHASE BANK TRAVEL EXPENSE 4.29 Page 8 Claims List 10/18/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount SALES TAX FUND- FIRE... JPMORGAN CHASE BANK TRAVEL EXPENSE 19.71 JPMORGAN CHASE BANK TRAVEL EXPENSE 4.75 JPMORGAN CHASE BANK LODGING EXPENSE 89.00 JPMORGAN CHASE BANK STOLZ- VEHICLE MAINTENANCE 639.79 JPMORGAN CHASE BANK STOLZ- RADIO /EMERG LIGHTS 1,617.70 JPMORGAN CHASE BANK SHOE CARNIVAL- UNIFORM 79.99 JPMORGAN CHASE BANK TRAVEL EXPENSE 11.64 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.77 JPMORGAN CHASE BANK JONES OFFROAD -PARTS 1,594.98 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.02 JPMORGAN CHASE BANK TRAVEL EXPENSE 51.31 CITY GARAGE VEH PARTS PURCH - SEPT, 2 1,399.66 JPMORGAN CHASE BANK TRAVEL EXPENSE 15.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 12.26 JPMORGAN CHASE BANK LODGING EXPENSE 112.74 JPMORGAN CHASE BANK TRAVEL EXPENSE 45.14 JPMORGAN CHASE BANK REASORS- OFFICE SUPPLIES 9.35 JPMORGAN CHASE BANK UNITED - BAGGAGE FEE 25.00 JPMORGAN CHASE BANK KEN KOOL- VEHICLE PARTS 682.98 JPMORGAN CHASE BANK OK POLICE SPLY- UNIFORM 105.85 JPMORGAN CHASE BANK UNITED - BAGGAGE FEE 25.00 JPMORGAN CHASE BANK OVERHEAD DOOR -STAT REPAIR 973.40 TREASURER PETTY CASH TRAVEL EXPENSE 215.61 TREASURER PETTY CASH TRAVEL EXPENSE 209.13 TREASURER PETTY CASH TRAVEL EXPENSE 214.28 TREASURER PETTY CASH TRAVEL EXPENSE 235.05 JPMORGAN CHASE BANK TRAVEL EXPENSE 17.09 JPMORGAN CHASE BANK UNITED ENGINES -PARTS 284.63 JPMORGAN CHASE BANK WALMART- SUPPLIES 61.70 AT &T LONG DISTANCE PHONE BILL 4.40 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 87.38 JPMORGAN CHASE BANK TRAVEL EXPENSE 64.09 JPMORGAN CHASE BANK PROMOTIONAL TESTING EXP 26.14 JPMORGAN CHASE BANK LOWES -DOOR KNOB 28.97 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 18.98 JPMORGAN CHASE BANK TRAVELEXPENSE 15.41 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.33 JPMORGAN CHASE BANK ILOOGING EXPENSE 293.16 TOTAL SALES TAX FUND -FIRE 27,025.92 27,025.9 FUND GRAND TOTAL SALES TAX FUND - POLICE JPMORGAN CHASE BANK SAFARILAND -DRUG TEST KITS 220.00 JPMORGAN CHASE BANK UPS STORE - MAILING COSTS 5.35 Page 9 Claims List 10/18/2016 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND - POLICE... JPMORGAN CHASE BANK LODGING EXPENSE 202.48 JPMORGAN CHASE BANK AMAZON- UNIFORM ITEMS 42.95 JPMORGAN CHASE BANK AMAZON - LAPTOP POWER CORD 29.88 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.81 JPMORGAN CHASE BANK TRAVEL EXPENSE 41.82 JPMORGAN CHASE BANK OKLA POLICE SPLY- UNIFORM 5.95 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 118.04 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 24.90 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 215.84 JPMORGAN CHASE BANK ACADEMY - SUPPLIES 55.53 JPMORGAN CHASE BANK AMAZON -K9 SUPPLIES 9.99 AT&T LONG DISTANCE PHONE BILL 30.51 JPMORGAN CHASE BANK ULINE -LAB SUPPLIES 121.43 TREASURER PETTY CASH TRAVEL EXPENSE -BELL 49.09 TREASURER PETTY CASH TRAVEL EXPENSE - BARNES 33.85 JPMORGAN CHASE BANK LOWES- SUPPLIES 64.93 JPMORGAN CHASE BANK PEAVEY -LAB SUPPLIES 67.75 JPMORGAN CHASE BANK AUTO PRIDE -CAR WASH 5.00 JPMORGAN CHASE BANK AMAZON - REPLACEMENT EQUIP 379.99 JPMORGAN CHASE BANK BROWNELL- FIREARM SUPPLIES 111.90 JPMORGAN CHASE BANK USPS- MAILING COSTS 38.27 CITY GARAGE VEH PARTS PURCH -SEPT, 2 3,988.72 JPMORGAN CHASE BANK ATWOOD -K9 SUPPLIES 21.99 JPMORGAN CHASE BANK AMAZON -K9 SUPPLIES 39.17 JPMORGAN CHASE BANK GRIZZLY- FIREARM SUPPLIES 410.99 JPMORGAN CHASE BANK AMAZON - UNIFORM ITEMS 49.95 JPMORGAN CHASE BANK AMAZON- SUPPLIES 74.24 JPMORGAN CHASE BANK LODGING EXPENSE 337.83 JPMORGAN CHASE BANK AMERICAN WASTE- REFUSE 289.86 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 122.89 JPMORGAN CHASE BANK STOP STICK - SUPPLIES 472.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 159.76 JPMORGAN CHASE BANK AMAZON -LAB SUPPLIES 83.95 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 11.76 JPMORGAN CHASE BANK KUM & GO -WATER /ICE 12.50 JPMORGAN CHASE BANK WALMART- UNIFORM ITEMS 39.53 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 4.39 JPMORGAN CHASE BANK GALLS - BALLISTIC HELMETS 7,119.09 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2016 6,640.37 CITY GARAGE LABOR/OVERHEAD CHGS - OCT 11,537.00 EVERETT BAXTER JR FORENSICS LLC TRAINING 495.00 VERIZON WIRELESS WIRELESS CONNECTION 847.75 THOMAS ALAN HOFFMANN MMPI ESLINGER 100.00 THOMAS ALAN HOFFMANN IMMPI HARRIS 100.00 Page 10 Claims List 10/18/2016 Budget Unit Title I Vendor Name Payable Description IPayment Amount TOTAL SALES TAX FUND - POLICE 34,845.00 FUND GRAND TOTAL 34,845.0 SALES TAX FUND - STREETS APAC - OKLAHOMA, INC. ASPHALT FOR POTHOLES 40.17 TWIN CITIES READY MIX, INC SIDEWALK REPAIR 192.00 SIGNALTEK INC TRAFFIC CONTROL MAINT 1,000.00 CITY GARAGE LABORIOVERHEAD CHGS - OCT 2,672.50 AEP IPSO STREET LIGHTS 5,810.52 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - SEPT, 20 253.36 FLEETCOR TECHNOLOGIES FUELMAN EXP - SEPT, 2016 495.67 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK PMSI -COLD PATCH 510.00 TWIN CITIES READY MIX, INC STREET REPAIR 768.00 APAC - OKLAHOMA, INC. ASPHALT 199.68 JPMORGAN CHASE BANK LOWES -FIRE EXTINGUISHER 19.97 UNIFIRST HOLDINGS LP UNIFORM CLEANING 52.56 UNIFIRST HOLDINGS LP UNIFORM CLEANING 58.51 UNIFIRST HOLDINGS LP UNIFORM CLEANING 52.15 TWIN CITIES READY MIX, INC CONCRETE 96.00 TWIN CITIES READY MIX, INC STREET REPAIR 720.00 TWIN CITIES READY MIX, INC STREET REPAIR 902.00 TWIN CITIES READY MIX, INC STREET REPAIR 816.00 TWIN CITIES READY MIX, INC CURB REPAIR 96.00 JPMORGAN CHASE BANK QUALITY TIRE - FLATBED TIRE 197.50 TREASURER PETTY CASH CDL LICENSE FEE 76.50 JPMORGAN CHASE BANK LOWES- VELCRO STRAPPING 56.91 JPMORGAN CHASE BANK HOME DEPOT -FORM SUPPLIES 123.28 CITY GARAGE VEH PARTS PURCH - SEPT, 2 445.45 UNIFIRST HOLDINGS LP UNIFORM CLEANING 43.51 JPMORGAN CHASE BANK GELLCO- SAFETY BOOTS 152.99 JPMORGAN CHASE BANK LOWES - REBAR 17.50 JPMORGAN CHASE BANK LOWES- FORMING SUPPLIES 64.76 JPMORGAN CHASE BANK NORTHERN TOOL -SHOP TOOLS 244.89 JPMORGAN CHASE BANK LOWES -FORM SUPPLIES 10238 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 VERDIGRIS VALLEY ELECTRIC COOP CHAMPIONS STREET LIGHTING 33.13 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT 6.02 TOTAL SALES TAX FUND - STREETS 17,913.33 17,913.3 FUND GRAND TOTAL Page 11 Claims List 10/18/2016 Budget Unit Title Vendor Name Payable Description Payment Amount CI - POLICE BLDG JJPMORGAN CHASE BANK jCDW GOVT -UPS POWER SYSTEM 6,508.06 TOTAL Cl- POLICE BLDG 6,508.06 CI - GARN WID 96TH -106TH IRONAM D. CATES, ATTORNEYAT LAW ILEGAL SERVICES 800.00 TOTAL CI - GARN WID 96TH -106TH 800.00 1061145TH INTERSECT IMP IPOE, LTD JENGINEERING DESIGN 8,910.00 TOTAL 1061145TH INTERSECT IMP 8,910.00 16,218.0 FUND GRAND TOTAL CITY GARAGE JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 153.45 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 28.36 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 28.36 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 320.00 JPMORGAN CHASE BANK GOODYEAR -TIRES 780.55 JPMORGAN CHASE BANK MATTHEWS FORD- SERVICE 129.89 JPMORGAN CHASE BANK FASTENAL -SHOP SUPPLIES 39.39 AT &T LONG DISTANCE PHONE BILL 1.52 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 376.33 JPMORGAN CHASE BANK UNITED FORD - TRAILER RECVR 406.47 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 375.18 JPMORGAN CHASE BANK B & M -PARTS RESALE 1,043.28 JPMORGAN CHASE BANK B & M -PARTS RESALE 837.65 JPMORGAN CHASE BANK HESSELBEIN- BULLDOG TIRES 210.54 JPMORGAN CHASE BANK HESSELBEIN -TAHOE TIRES 561.64 JPMORGAN CHASE BANK HESSELBEIN - WHEELS 155.26 JPMORGAN CHASE BANK HESSELBEIN - BACKHOE TIRES 417.10 JPMORGAN CHASE BANK AMAZON -FUEL INJECTORS 551.84 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 460.88 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 85.68 JPMORGAN CHASE BANK CURRENT SOFTWARE -MAINT 500.00 JPMORGAN CHASE BANK GOODYEAR - EXPLORER TIRES 1,548.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 100.45 JPMORGAN CHASE BANK OREILLY -SHOP SUPPLIES 100.71 JPMORGAN CHASE BANK OREILLY -PARTS RESALE 619.84 JPMORGAN CHASE BANK ICLASSIC CHEV -PARTS RESALE 252.00 TOTAL CITY GARAGE 10,084.37 10,084.3 FUND GRAND TOTAL WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT IWORKERS COMP CLAIMS EXPEN 323.00 Page 12 Claims List 10/18/2016 Budget Unit Title Vendor Name I Payable Description Payment Amount WORKERS' COMP SELF -INS.. CITY OF OWASSO IMPREST ACCOUNT JWORKERS COMP CLAIMS EXPEN 323.00 TOTAL WORKERS' COMP SELF -INS 646.00 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 3,987.05 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 3,862.14 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 2,005.37 UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS 1,658.33 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 5,441.25 OK TAX COMMISSION SPECIAL TAX UNIT MITFASSESSMENT 7,216.61 SAS, LLC SELECT ACTUARIAL SERVICE ACTUARIAL ANALYSIS 3,750.00 TOTAL WORKERS' COMP SELF -INS 27,920.75 28,566.7 FUND GRAND TOTAL GEN LIAB -PROP SELF INS JJPMORGAN CHASE BANK SAFELITE TORT 2016 -0901 260.19 TOTAL GEN LIAB -PROP SELF INS 260.19 260.1 FUND GRAND TOTAL WELLNESS JPMORGAN CHASE BANK NETBRANDS-WELLNESS INIT 55.03 PUSH PEDAL PULL, INC MAINTENANCE AGREEMENT 1,320.00 TOTAL WELLNESS 1,375.03 1,375.0 FUND GRAND TOTAL CITY GRAND TOTAL $330,84735, Page 13 Claims List Addendum 18 -Oct -16 I Budget Unit Title I Vendor Name I Payable Description I Payment Amount I Home Depot Gift Card Grant CC approved 8/5/14 ($3,000) Depot Gift Card Total Stronq QACIA1M5 LIS7\CIaims List Addendum -Nome Depot Grant nTh,ity Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Daniel Dearing Sr. Civil Engineer SUBJECT: Acceptance of Urban Engineering Agreement DATE: October 14, 2016 BACKGROUND: On May 17, 2005, the Engineering Design Criteria, Construction Standards and Standard Details for any and all developments, projects, and infrastructure improvements within the City of Owasso were adopted by the City Council. Documents required as a result of that adoption include two different agreements, one which must be submitted by the developer and one which must be submitted by the developer's engineer. The agreements are as follows: ENGINEER AGREEMENT: The agreement required to be submitted by the developer's engineer is titled "Agreement for Urban Engineering Services" (Section 01 14.1(B). This agreement requires the engineer to list all improvements associated with the proposed development, attest that all designs will be in compliance with City standards (outlined in the design criteria), pay all fees associated with the plan review, attest that he /she is a Registered Professional Engineer in the State of Oklahoma, and attest that he /she maintains Professional Liability Insurance in limits directly correlated to the cost of the project specified in the attached agreement. The liability insurance to project cost ratio schedule is as follows: Project Cost Less than $500,000 $500,000 - $1,000,000 Greater than $1,000,000 DEVELOPER AGREEMENT: Professional Liability Insurance $ 250,000 $ 500,000 $1,000,000 The agreement required to be submitted by the developer is titled "Agreement Guaranteeing Installation of Improvements" (Section 0114.1 (C). This agreement requires the developer to submit engineering drawings for the proposed improvements, provide oversight of his /her construction contractor to assure compliance with the approved plans, and submit "as- built" drawings upon completion of the construction of improvements. The Mayor's signature is required on the "Agreement for Urban Engineering Services" (Engineer Agreement), and therefore Council approval is needed. RECOMMENDATION: Staff recommends approval and authorization for the Mayor to execute the following "Agreement for Urban Engineering Services" (Engineers Agreements): • Crofton Tull & Associates, Inc., for driveway entrances, sanitary sewer and storm sewer for Safelock Storage. • Tulsa Engineering & Planning Associates., Inc., for storm sewer, sanitary sewer and streets for Keys Landing II. ATTACHMENTS: "Agreement for Urban Engineering Services" - Crofton Tull & Associates, Inc., for driveway entrances, sanitary sewer and storm sewer for Safelock Storage. "Agreement for Urban Engineering Services" - Tulsa Engineering & Planning Associates, Inc., for storm sewer, sanitary sewer and streets for Keys Landing II. AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, n municipal corporation, hereinafter called "City" and Crafton Tull & Associates, Inc WITNESSETH: hereinafter called "Design Engineer ". WHEREAS, the Design Engineer has been employed by the Owner/Developer /Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the constriction of the hereinafter sometimes referred to as the "Project', upon easements and rights -of -ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shalt generally consist of the following types of improvements Driveway entrance, sanitary sewer and storm sewer which shall be located on the following described tract of land: NW /4 OF SECTION 33, 'TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN MERIDIAN, TULSA COUNTY, OKLAHOMA 2, The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform atl construction layout surveys, and staking and periodic general construction supervision oil the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars (S100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the 01(laltoma Department of Transportation), except that the mininnun charge for each project shall be One Hundred -fifty Dollars ($150.00), Payment shall be duc and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constihitc waiver of any ordinance requiring the issuance of such permits, audit shall apply only to such permits issncd directly to rite governmental entity involved. 5. The Design Engineer hereby covenants that he /she is it Registered Professional Engineer in tile. State of Qklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. Tine Design Engineer firrthcr covenants and agrees that he /she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Proiect Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than$ 1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he /she will maintain same in continuous force and effect fora period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section 1, Section H and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become it part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly autliorized officers or representatives on the dates set for (lie below. Executed by the City of Owasso, Oklahoma, on the day of , 20_ Executed by the Design Engineer on the _4 day of October 2016 CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor ATTEST: City Clerk APPROVED AS TO FORM: DESIGN ENGINEER Design Engineer BY Sr, VP Title ATTEST: ec• Iry CRAFT -1 OP ID: TR f " " CERTIFICATE OF LIABILITY INSURANCE DATE 2�/ 11/1612015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the poiicy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement, A statement on this certificate does not confer rights to the certificate holder In lieu of such ondorsement s . PRODUCER First Western n sDrIvoo00 2601 Champions 13rC] Rogers, AR 7275600 John Cobb CONTACT John Cobb PHONE we u r 479675.2987 _1NC xo E.n.470. 675.2400 E•mna ADDRESS :lrodatz nsurance.net INSURERS) AFFORDING COVERAGE HAIC0 INSURERA;EMCASCO Insurance Compa V INSURER B: -- - 21407 ____ WSURED Craffon TUII $ Assoc— tnC.O❑ Jim TWIDD - - - -- INSURER C: EACH OCCURRENCE 901 N 47th St. Ste 20000 Rogers, AR 72756 INSURER D: INSURER E: 3 10,00 X INSURER F: PERSONAL A ADV INJURY $ 1,000,00 COVE RAG= UERIIFICATE NUMBER: REVISION NUMBE R. THIS IS TO CERTIFY TI IAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPEOFINSURANCE — �Aqq�� 1 0 e POLICYNOMSER MwOO MAVDD P LIMITS A A A X COMIdERCIAL GENERAL LIABILITY cWMS•MADE � occuR Additional Insur° 41383267 11/01/2015 11/0112016 EACH OCCURRENCE 3 1,000,00 X PREMISES (ga_gc UnoTE nm S 1,000,000 MED EXP(Myona parson) 3 10,00 X prlmarynonconlrl PERSONAL A ADV INJURY $ 1,000,00 GEN. AGGREGATE LIMIT "PLIES PER- POLICY [::] JECT Ej Lou GENERAL AGGREGATE 3 2,000,00 PRODUCTS - COMPIOP AGO $ 2,000,00 Emp Ben. S 1,000,013 OTHER: A AUTOMOBILE XEa LIABILITY nNYAUTO 4EB3257 91101/2015 11101/2016 COMBINED SI GLE LIMIT omldanl $ 1,000,00 BODILY INJURY (Pe, ppraon) g X X ALLOWNED SCHEDULED AUTOS AUTOS HIREDAUTOS X NON,OWNED Mod Pay Auros BODILY INJURY IPar axidanO 3 PROPER TEA eE — Par acdaom '- -' — " -- S A X UMBRELLA LIAR EXCESS LIAR X OCGUR CLAIMS -MADE 4J83257 9110112015 11/0112016 EACHOCCURRENCE $ 10,000,000 AGGREGATE $ 10,00D,00 OED X RETENTIONS 10000 Is A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNEWEXECUTIVE YIN (Mandatoryln NN) EXCLUDED? ❑NIA If yaS, dmcdba under DESCRIPTION OF OPERATIONS bNOw 4M83267 AR OK TX KS LA 1910112015 11/01/2016 STATUTE X ER EL. GCH ACCIDENT $ 9,000,000 EL.OISEASE-EAEMPLOYE $ 1,0001013 E.L. DISEASE - POLICY LIMIT $ 11000,00 A A Valuable Papers Inland Marine 4CO3257 4AB3267 11101/2015 1110112015 19101/2016 11/01/2016 V Papers 150,00 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD tai, Addlllonal Romarka ScKaduie, may bo ellachad If more apace la regWrod) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE For Proposal Only THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. CORPORATION. All HUUKU ZO tzuwul) The ACORD name and logo are registered marks of ACORD Client #: 25225 CRAFTULL FiCOR0w CERTIFICATE OF LIABILITY INSURANCE DATE(MWDO/VYYY) 10/22/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: II the conlflcato holder is an ADDITIONAL INSURED, the pogcy(les) musthe endorsed. If SUBROGATION IS WAIVED, subject to the forms and conditions of the policy, Certain policies may require an endorsement. A statement on this certificate does not confer rights to the corfificala holder in lieu of such endorsement(,). PRODUCER Greyling Ins. Brokerage /EPIC 3780 Mansell Road, Suite 370 Alpharetta, GA 30022 hX0kA" Carly Underwood c%a e,, 770,562.4225 866.550.4082 NC No L EMAIL ,D ESS: Catly.underwood@greyling.com INSURERS ) AFFORDING COVERAGE RAID ulsuFlEO Crofton, Tull & Associates, Inc. 901 N47thStreet wsURERAI Continental Casualty Company -- INSURER n: 20443 INSURER C; PREIAISES IEa oNCCOnancal b INSURER of _ MEO EXP (Any am poison)$ Suite 200 INSURER E: OEN'L AGGREGATE LIMIT APPLIES PER: Rogers, AR 72756 INSUREn F: GENEBALAGGREGATE b POLICY LOG ncv wwn ,vuaoacc: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVESEENISSUED TOTHE INSURED NAMEDABOVE FOn THE POLICYPERIOD INDICATED. NOTWITHSTANDING ANY nEOUinEMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEnEIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. AD LILS11oR q TYPE OF INSURANCE i D POIIppyy eeFF P��LICV EEgg - POLICY NUMBER 401LDO/YYVV MhLDDIYYY LIMITS COMMERCIAL GENERAL LLIABILITY E] EpoApp1C�A,IHA�tL3O�EECTCTpURpRENCE b _ CLAIMS MADE OCCUR PREIAISES IEa oNCCOnancal b — - - --- _ MEO EXP (Any am poison)$ PERSONAL 6 AOV INJURY $ OEN'L AGGREGATE LIMIT APPLIES PER: [I JECT [] GENEBALAGGREGATE b POLICY LOG PRODUCTS - COMPIOP AGO $ OTHER: b AUTOMOBILE LIABILITY CO IOINED SINGLE LIMIT AJALLOWNED BODILY INJURY(Por pomon) $ SCHEDULED BODILY INJURY tPOraaltlonl) $NON AUr05 OWNED AUTOS RPOPETn DAMAGE $ OCCUR EACHOCCURRENCE CLAIMEdAADE AGGflEOATE NTION WORKERS COMPENSATION ORTH AND EMPLOYERT LIABILITY YIN SR - FIgqWMBEXCOE�ECUTIVE —OFCEMERIUD rNIA E.L. EACH ACCIDENT $ (Mandatory In NN) II oad unJOr EJ- DISEASE -EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ _ DESCRIeudbo PTION OF OPERATIONS bolom A Professional AEH288264422 10/30!201510/30 /201 PerClalnl $5,000,000 Liabillty Aggregate $5,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more, apace Is requimd) For Proposal Only TBD, GA TBD ACORD 26 (2014/01) 1 Of 1 #S415581IM415457 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 01000.2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD CUND1 AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and Tulsa Engineering & Planning Assoc., Inc. WITNESSETI-I: hereinafter called "Design Engineer ". WHEREAS, the Design Engineer has been employed by the Owner /Developer /Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project", upon easements and rights -of -ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements Storm Sewer, Sanitary Sewer, & Street Construction which shall be located on the following described tract of land; Keys Landing II 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans; specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PPPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he /she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he /she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000- $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he /she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I, Section II and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the _day of , 20_ Executed by the Design Engineer on the -itday of September 2016 . CITY OF OWASSO, OKLAHOMA a municipal corporation BY A'f'I'L ^'S'1': Mayor City Clerk APPROVED AS TO FORM: City Attorney APPROVE — 0�0 d:L;� a Public Works Director DESIGN ENGINEER �e ign Engineer' BY Preside Title ATTEST: Secretary I ULS -29 UP It): DE eta. � CERTIFICATE OF LIABILITY INSURANCE °ATEIMMI °° YY, A oslz7/zols THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER THE ARROW GROUP 2720 N. Hemlock Ct Ste A Broken Arrow, OK 74012 -1111 Terry D. Cupp, CIC _. _..._ . _ - -__ INSURED Tulsa sates I enng &Planning 9820 EatCS Inc sazo E 41st St. s., spite 1oz NAME: Terry D. Cupp CIC - - -- _ —. ._.._.___ �nlc °. v . Exn. 918- 258.6691 in c Npt 91(5. 251 -7993 EMAIL - - -' INSURERIS)AFFORDING COVERAGE INSURERn Valley Forr)e Insurance Company INSURER B Continental Insurance Co. NMCp 20508 35289 INSURER Continental_ Casual Company ?� 20443_ INSURERS: U. S. S ecial Insurance Comb __ _ _ 29599 Tulsa, OK 74146 INSURER E: S 2,000,000 INSURER F; COVERAGES CER r IFICATF NIIMRFR THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSn — A S _•. IT TYPE OF INSUMNCE NSO two POLICY NUMBER POL CY EFF POLICY EXP AtAlID01YYYY MA110OMYVY_ — � -_�_�— LIMITS A _ X COMMERCIAL GENERAL LIABILITY CLAIMS-MADE n_ OCCUR Business Owners 14024362623 ( 01/01/2016 01/01/2017 EACHOCCURRENCE PREMISc (EatimE2i— PREMISES EOOwuraArn S 2,000,000 S 300,000 MED EXP(My ono Porson) S 10,000 B AOV INJURY S 2,000,000 AGGREGATE LIMIT APPLIES PER ' f ' F � POLICY FD JECT __I LCC _PERSONAL GENERAL AGGREGATE 5 4,000,000 GEN'L IX _- PRODUCTS- COMP /OP AGG 5 4,000,000 5 OTHER' B AUTOMOBILE X _ LIABILITY ANY AUTO ALLOWNED SCHEDULED AUTOS AUTOS 4024362394 0110112016 01101/2017 __ COMBINED SINGLE LIMIT JEa auidantl g 1,000,000 BODILY INJURY(Perpersain S BODILY INJURY(Pcracciimai 5 HIRED AUTOS NON -OWNED AUTOS PROPERTVDhMAGE Peracdtivnl S X VA18RElN LIAR OCCUR 14024365120 _EACH OCCURRENCE (AGGREGATE S 2,000,000 D EXCESS LIAR CLAIMS MADE 01/01/2016 01101/2017 5 2,800,000 oED X RETENTIONS 10000 5 D WORKERS COMPENSATION AND EMPLOYERS' ANYPROPRIETORIPARTNENEXECUTIVE YIN EXCLUDED? ❑NIA � 402436268$ 0110112016 01/0112017 X STATUTE ERTH _ E.L EACH ACCIDENT 5 1,000,000 E, L. DISEASE - EA EMPLOYEE - S 1,000,000 D (-,,ZRIMEMBGR (MantlMoryln NHl If yes, dosimbe once, DeSCRIPTIONOFOPERATIONS.I. Professional USSI G26936 09/04/2016109104 /2017 EL. DISEASE - POLICY LIMIT FS 1,000,000 Per Claim 1,000,000 Aggregate 2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS f VEHICLES (ACORN 101, Additional Remarks Schedule, may by vevchetl if more space is inquired) TEP 14- 018.00 Keys Landing 11, Subdivision CITY -22 City of Owasso P O Box 180 Owasso, OK 74055 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988 -2014 ACORD CORPORATION All Hrhic ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD nTity Wit out Lim ifs. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police SUBJECT: Supplemental Appropriation - Cherokee Nation Donation DATE: October 14, 2016 BACKGROUND: Pursuant to Cherokee Nation legislative Act 4 -03, up to twenty percent (20 %) but not less than five percent (5 %) of funds generated by fees collected for the Cherokee Nation Motor Vehicle tags are to be made available to county and municipal law enforcement agencies within the Cherokee Nation jurisdiction. In October of 2016, the Cherokee Nation donated $1,600 to the police department. The funding will be utilized to support police operations. RECOMMENDATION: Staff recommends acceptance of the donation from the Cherokee Nation and approval of a budget amendment in the Police Department, Half -Penny Sales Tax Fund, increasing the estimated revenue and the appropriation for expenditures by $1,600. The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chombless Chief of Police SUBJECT: Acceptance of Department of Justice Vest Grants DATE: October 14, 2016 BACKGROUND: The Owasso Police Department has been awarded two grants by the Department of Justice (DOJ). The first grant is for $8,500.89 and the second is for $6,268.50, totaling $14,769.39. These grants are provided through the Bulletproof Vest Partnership Program. The program requires the purchase of DOJ approved vests. Once purchased, the department seeks reimbursement from DOJ for fifty - percent of the purchase price. RECOMMENDATION: Staff recommends acceptance of the DOJ grants and approval of a budget amendment in the Police Department, General Fund, increasing the estimated revenue and the appropriation for expenditures by $14,769. The ACity Wt lo Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police- Owasso Police Department SUBJECT: 2017 Oklahoma Highway Safety Office Grant DATE: October 14, 2016 BACKGROUND: In February of 2016, the Owasso Police Department applied for grant funding through the "2017 Highway Safety Office Grant." This grant is made available by the Oklahoma Highway Safety Office (OHSO). The purpose of the grant is to provide Oklahoma law enforcement agencies with resources to reduce the number of injury/fatality collisions in Oklahoma. OHSO notified staff that $63,000 has been awarded to the police department. OHSO designated this funding for overtime that is to be directed towards general traffic enforcement. Partnering with OHSO to reduce collisions is consistent with department's objective to reduce traffic related fatalities and injuries. GRANT FUNDING: There is no match requirement for the grant award; however, the police department will be responsible for fuel and maintenance costs for police vehicles used during grant overtime traffic patrols. The grant is funded using a cost reimbursement concept. The police department will expend monies through its existing budget and then claim reimbursement from OHSO. In order to receive grant funding, the City of Owasso must enter into a contract with OHSO and provide resources to manage the grant. RECOMMENDATION: Staff recommends City Council acceptance of the 2017 Highway Safety Grant, authorization for the City Manager to execute the contract with the Oklahoma Highway Safety Office, and approval of a budget amendment in the Police Department, General Fund, increasing the estimated revenue and the appropriation for expenditures by $63,000. ATTACHMENT: Oklahoma Highway Safety Office Contract Organization: Owasso Police Dept, City of Grant Agreement Summary —Part 1 Title of Contract: Owasso Speed Enforcement OHSO Project Number: SE -17- 03.08 -12 OHSO Project Number: Project Period: Oct 01, 2016 — Sep 30, 2017 Organization: Address: City: FEI Number: Project Director Phone Number: Owasso Police Department 111 North Main Street Owasso 73- 6069613 Tracy Townsend (918) 376 -1569 Award Amount: $62,000.00 Award Amount TOTAL AWARD: $62,000.00 OHSO- FFY2017 -Owasso PD -00095 CFDA Number: 20.6000000 FAIN Number: 18X9204020OK 17 CFDA Number: FAIN Number: Primary Program Area: Speed Abatement State: OK Zip: 74055 DUNS Number: 958056590 Title: Captain Fax Number: (918) 376 -1569 Project Goals: Decrease the number of speed - related KAB crashes in the city of Owasso from 1 t in 2014 to 8 in 2017 (OHSO Crash Facts). Decrease the number of persons with KAB injuries in the city of Owasso from 10 in 2014 to 7 in 2017 (OHSO Crash Facts). Decrease the number of alcohol - related KAB crashes in the city of Owasso from 8 in 2014 to 5 in 2017 (OHSO Crash Fads). Problem Identification: Owasso's current population is approximately 31,000 people. Growth in retail /restaurant business, schools and hospitals has resulted in additional traffic congestion and motor vehicle crashes. This growth continues to increase non - resident traffic which contributes to a strain on Owasso PD's resources. According to data from the Oklahoma Highway Safety Office, in 2014 the City of Owasso ranked 14th in the state for total KAB crashes, 14th in unsafe speed KAB crashes, and 10th for alcohol - related KAB crashes. In 2014, there were 8 alcohol- related KAB crashes within the city of Owasso, 11 unsafe speed KAB crashes, and 80 KAB crashes. Project Description: The Owasso Police Department will conduct enforcement and educational activities in support of State and National goals to reduce the incidence of unsafe speed and impaired driving violations in their community. This will be accomplished through enhanced enforcement efforts using officers working in an overtime capacity to identify impaired driving, occupant protection, and speed related violations. The Project Director will utilize all data and reference sources available to identify those times and locations having a significant crash rate involving unsafe speed, including but not limited to crash reports, arrest records, and public complaints. Officers will dedicate 46% of all grant hours to work speed related high visibility enforcement and saturation patrols in the identified areas located in the city of Owasso. In the high visibility enforcement model, officers focus on drivers who commit common aggressive driving actions such as speed, following too closely, and running red lights. Enforcement will be publicized using public information and education events conducted to inform the public of traffic safety issues and related events occurring in the city . As a secondary objective, the Owasso Police Department will conduct overtime seat belt high visibility enforcement efforts, with particular emphasis on statewide seat belt mobilization efforts. Approximately 30% of all grant hours worked will be utilized for dedicated occupant protection efforts, with at least 10% of the OP hours being used during nighttime enforcement activities. The Owasso Police Department will also conduct overtime impaired driving HVE enforcement efforts, with particular emphasis on statewide impaired driving mobilization efforts. The Owasso Police Department will dedicate approximately 25% of all grant hours 10/05/2016 Page 1 of 3 Organization: Owasso Police Dept, City of OHSO- FFY2017- Owasso PD -00095 Grant Agreement Summary — Part 1 worked for impaired driving enforcement efforts. The Owasso Police Department will be assigned to work HVE and saturation patrols in identified areas within the city of Owasso. Activity will also be directed toward the two designated statewide impaired driving mobilizations occurring around Labor Day in September and the holiday period in the month of December. The Owasso Police Department will employ the following evidence -based strategies in conducting grant related activities: 1) High Visibility Enforcement 2) High Visibility Saturation Patrols 3) Integrated Enforcement 4) Short-term, High Visibility Seat Bell Law Enforcement This grant is subject to the terms and conditions set forth in the Pre - Application guidelines and any modifications agreed to during negotiation and reflected in the Award Documents, or by Contract Change Order hereafter, including; Part I —Grant Agreement Summary; Budget Summary; Budget Detail; Activity/Milestones; General Provisions — Part It; Specific Agreements — Part III; and Certification pages. In addition, the grantee agrees to the following: 1. If the grantee is a law enforcement agency, the grantee agrees to participate in and support NHTSA's national goals and law enforcement mobilizations ( "Click It or Ticket" and "Drive Sober or Get Pulled Over "). including submitting both pre and post reports through the OHSO online Mobilization Reporting System. 2. At the end of the project year and no later than November 1, the Project Director will submit the End of Year Project Summary Report outlining the project accomplishments and whether the project goal(s) was met. In accordance with OMB Circular A -133, the Oklahoma Highway Safety Office (OHSO) is required to supply each grantee with pertinent information regarding the grant awarded. The Oklahoma Highway Safety Office (OHSO) is a pass- through agency for federal funds provided by the U.S. Dept of Transportation, National Highway Traffic Safety Administration (NHTSA). On the chart below, locate the "Start of Project Number" for each grant awarded to obtain the information your agency's financial department will need for Federal /State reporting purposes. Start of Project Number Program Area CFDA No. Award Name Section No. AL Alcohol 20.6000000 State and Community Highway Safety 402 DE Driver Education 20.6000000 State and Community Highway Safety 402 MC Motorcycle Safety 20.6000000 State and Community Highway Safety 402 OP Occupant Protection 20.6000000 State and Community Highway Safety 402 PS Pedestrian Safety 20.6000000 State and Community Highway Safety 402 PT Police Traffic Services 20.6000000 Slate and Community Highway Safety 402 RH Railroad /Highway Crossings 20.6000000 State and Community Highway Safety 402 SE Speed Enforcement 20.6000000 State and Community Highway Safety 402 TR Traffic Records 20.6000000 State and Community Highway Safety 402 10/05/2016 Page 2 of 3 Organization: Owasso Police Dept, City of OHSO- FFY2017- Owasso PD -00095 Grant Agreement Summary, — Part 1 164AL 164 Transfer Funds 20.6080000 Minimum Penalties for Repeat Offender for Driving While Intoxicated 164 M2 MAP 21 405b OP Low 20.6160000 Occupant Protection 405b M3 MAP 21 405c Data Program 20.6160000 State Traffic Safety Information Systems 405c Improvements M5 MAP 21 405d Impaired Driving 20.6160000 405d Mid Impaired Driving Countermeasures M9 MAP 21 405f Motorcycle 20.6160000 Motorcyclist Safety 405f Programs 10/05/2016 Page 3 of 3 Owasso Police Dept, City of OHSO- FFY2017- Owasso PD -00095 Organization: Owasso Police Dept, City of Budget Summary Projections Cost Category Items 1st Quarter I 2nd Quarter Oct. Nov. Dec. Jan. Feb. Mar. 1. Personnel A. Salaries $5,043.001 $5,043.00 $5,D43.00 $5,043.001 $5.043.00 $5,043.00 B. Benefits $123.001 $123.001 S123.01 $123.001 $123.00 $124.00 11. Travel A. Instate Travel $0 $0 s0 $0 $0 $0 B. Out- of-State Travel $0 $0 $0 $0 s0 s0 III. Operating Costs $0 $0 $0 $0 $0 $0 IV. Contractual Costs $0 $0 $0 $0 $0 $0 V. Equipment $0 s0 s0 $0 s0 $0 Monthly Total $5,166.00 $5,166.00 $5,166.00 $5,166.00 $5,166.00 $5,167.00 10/05/2016 3rd Quarter 4th Quarter Apr May Jun Jul Aug Sep Annual Total 1. Personnel A. Salaries $5,G43.001 $5,043,001 $5,043.001 $5,043.001 $6,043.001 $5,044.001 $60,517.00 B. Benefits 1 $124.001 $124.001 $124.001 $124.001 $124.00 $124-001 $1,483.00 It. Travel A. in -State Travel $0 $0 $0 $0 $0 s0 $0 B. Out-of-State Travel $0 $0 $0 $0 $0 s0 $0 Ill. Operating Costs $0 $0 $0 $0 $0 $0 s0 IV. Contractual Costs s0 $0 $0 $0 $0 s0 s0 V. Equipment $0 $0 s0 $0 $0 $0 $0 Monthly Total $5,167.00 $5,167.00 $5,167.00 $5,167.00 $5,167.00 $5,168.00 $62,000.00 10/05/2016 Organization: Owasso Police Dept, City of Budget Detail Projections OHSO- FFY2017- Owasso PD -00095 Cost Category Item: I.A. 1 JProjoct Number: 5E- 17- 03 -08 -12 Description: OCT NOV Description: Salary for overtime enforcement (rate not to exceed 1.5 times regular hourly rate unless contractually required and unless con r OCT NOV DEC JAN FEB MAR FEB Semi-Annual $5,043.00 $5,04100 $5,043.00 $5,043.00 $5,043.00 $5,043.00 $124.00 $30,258.00 APR MAY JUN JUL AUG SEP ANNUAL ANNUAL $5,043.00 $5,043.00 $5,043.00 $5,043.00 $5,043.00 $5,044.00 $60,517.00. Cost Category Item: I.B. 1 lPrj,,t Number: SE- 17- 03 -08 -12 Description: OCT NOV Description: f orcement unless con r -approved MAR OCT NOV DEC JAN FEB MAR Semi - Annual $123.00 $123.00 $123.00 $123.00 $123.00 $124.00 $739.00 APR MAY JUN JUL AUG SEP ANNUAL $124.00 $124.00 $124.00 $124.00 $124.00 $124.00 $1,483.00 Cost Category Item: Project Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 Cost Category Item: 1project Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 Cost Category Item: 1project Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 10/05/2016 Page 1 of 4 Organization: Owasso Police Dept, City of Detail Projections OHSO- FFY2017- Owasso PD -00095 Cost Category Item: Project Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 $0 APR MAY JUN JUL AUG SEP ANNUAL $0 $0 Cost Category Item: Project Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annuai $0 APR MAY JUN JUL AUG SEP ANNUAL $0 Cost Category Item: Project Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 Cost Category Item: Project Number. Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL SO Cost Category Item: IProject Number: Description: OCT NOV DEC JAN FEB MAR Semi -Amoral $0 APR MAY JUN JUL AUG SEP ANNUAL $0 10/05/2016 Page 2 of 4 Organization: Owasso Police Dept, City of Budget Detail Projections ** SECTION 2 ** OHSO- FFY2017 -Owasso PD -00095 Cost Category Item: JProject Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 $0 APR MAY JUN JUL AUG SEP ANNUAL $0 $0 Cost Category Item: 1project Number: Description: OCT NOV DEC JAN FED MAR Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 Cost Category Item: project Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 Cost Category Item: JProject Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual so APR MAY JUN JUL AUG SEP ANNUAL $0 Cost Category Item: 113roject Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 10/05/2016 Page 3 of 4 Organization: Owasso Police Dept, City of Budget Detail Projections OHSO- FFY2017- Owasso PD -00095 Cost Category Item: 1project Number: Description OCT NOV DEC JAN FEB MAR Semi - Annual $0 $0 APR MAY JUN JUL AUG SEP ANNUAL $0 $0 Cost Category Item: 1project Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL ANNUAL $0 Cost Category Item: IProject Number; Description: OCT NOV DEC JAN FEB MAR Semi - Annual Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL ANNUAL $0 Cost Category Item: 1project Number: Description: OCT NOV DEC JAN FEB MAR Semi - Annual $0 APR MAY JUN JUL AUG SEP ANNUAL $0 Cost Category Item: IProject Number: Description: OCT NOV I DEC I JAN FEB MAR Semi - Annual $0 APR MAY I JUN I JUL AUG I SEP ANNUAL $0 1 0/0 512 01 6 Page 4 of 4 Owasso Police Dept, City of OHSO- FFY2017- Owasso PD -00095 Organization: Owasso Police Dept, City of Activity/Milestones Projections MILESTONE PROJECTIONS 1st Quarter 2nd Quarter I 3rd Quarter 4th Quarter Acflvlly At Project Description Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June July Aug Sep Total I SE- 17- 03 -08-12 Hours of speed enforcement worked 1 541 54 1 54 54 541 541 541 39 54 54 54 54 633 10/05/2016 (based on OT rate of S43thour). 2 SE- 17 -03 -0B -t2 Number of speed comacts made (target is 2 speed contacts, per hour). 108 108 108 8 108 1 108 1 708 78 10B 108 108 tOB 1166 3 SE -17. 03-08 -12 Number of other written contectstanests (do not include any speed contacts reported in the above milestone). 0 4 SE- 17 -03 4)8 -12 Hours of OP enforcement worked (based on OT rate of 543 /hour). 33 33 1 33 1 33 33 33 33 59 33 33 33 33 422 5 SE- 17- 03 -08 -12 Number of nighttime OP enforcement hours worked (based on 10% of the hours in the above milestone). 3 3 3 3 3 3 3 6 3 4 4 4 42 6 SE- 17- 03 -08 -12 Number of OP contacts made (target is 2 speed contacts per hour). 66 66 66 66 66 66 66 1 110 1 66 66 66 66 844 7 SE- 17 -03-08 -12 Numleerofotherwrinkin contactslariests (do not include any OP contacts reported in the above milestone). 0 8 SE- 17- 03 -08 -12 Hours of overtime impaired enforcement worked (based on OT rate of S43 11hour). 251 30 40 25 25 25 25 26 1 25 27 40 40 352 9 SE -17 -03 -0842 Number of DUVDVVl/APC anests made (target is I arrest every 12 hours). 2 3 3 2 2 2 1 212 1 2 2 3 1 3 28 10 SE -17 -03 -08.12 Number of other written cnntactNarrests (do not include any DUI/Dw6APC arrests reported in the above milestone). 0 11 SE- 17 -03 -08 -12 Number of Pl &E activities conducted (target is 1 PI &E activity conducted per month). 1 1 1 1 i 1 1 1 f 1 1 1 12 0 0 0 0 10/05/2016 Owasso Police Dept, City of OHSO- FFY2017- Owasso PD -00095 Organization: Owasso Police Dept, City of Activity /Milestones Projections 10/05/2016 Organization: Owasso Police Dept, City of General Provisions - Part 11 REGULATIONS AND DIRECTIVES OHSO- FFY2017 -Owasso PD -00095 The Grantee, its assignee(s), successor(s) in interest, subcontractor(s), supplier(s), or anyone who is a recipient of financial assistance through this grant shall agree to all applicable provisions of the following; however, nothing here should be interpreted to limit the requirements to comply with regulations and directives not included in this list: 1. Grantee agrees to implement the project in accordance with federal statutes, local statutes and regulations, as well as the policies and procedures established by the Oklahoma Highway Safety Office. 2. The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (Pub. L. 88 -352), which prohibits discrimination on the basis of race, color or national origin (and 49 CFR Part 21); (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681 -1683 and 1685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and the Americans with Disabilities Act of 1990 (Pub. L. 101.336), as amended (42 U.S.C. 12101, et seq.), which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27); (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101 - 6107), which prohibits discrimination on the basis of age; (e) the Civil Rights Restoration Act of 1987 (Pub. L. 100 -259), which requires Federal -aid recipients and all subrecipients to prevent discrimination and ensure nondiscrimination in all of their programs and activities; (f) the Drug Abuse Office and Treatment Act of 1972 (Pub. L 92 -255), as amended, relating to nondiscrimination on the basis of drug abuse; (g) the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (Pub. L. 91 -616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health Service Act of 1912, as amended (42 U.S.C. 290dd -3 and 290ee -3), relating to confidentiality of alcohol and drug abuse patient records; (i) Title Vill of the Civil Rights Act of 1968, as amended (42 U.S.C. 3601, at seq.), relating to nondiscrimination in the sale, rental or financing of housing; Q) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (k) the requirements of any other nondiscrimination statute(s) which may apply to the application. 3. Hatch Act (Political Activity), 5 U.S.C. Sections 1501 -1508 and 5 CRF Part 151. 4. Buy America Act, 23 U.S.C. 101, 5. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Ter Covered Transactions: (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 6. Certification Regarding Federal Lobbying; Certification for Contracts, Grant, Loans, and Cooperative Agreements. The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence any officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan orcooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for the influencing or 10/05/2016 Page 1 of 6 Organization: Owasso Police Dept, City of OHSO- FFY2017. Owasso PD -00095 attempting to influence any officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) Then undersigned shall require that the language of this certification be included in the award documents for all sub -award at all tiers (including subcontracts, sub - grants, and contracts under grant, loans, and cooperative agreements) and that all sub - recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Restriction on State Lobbying; None of the funds under this program will be used for any activity specifically designedto urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., "grassroots ") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. 7. Equipment Purchased with Highway Safety Funds - A copy of the Grantee's purchasing and inventory policies must be submitted to OHSO rip or to the purchase of equipment approved in the grant award - Ownership of equipment purchased is vested in the Grantee, who must use the property only for the authorized purpose of this project (49 CFR, Part 18 (Common Rule) ) - Equipment must be entered into, and tracked through, the Grantee's inventory system and the OHSO inventory - Equipment maintenance and liability coverage are the Grantee's responsibility - Grantee shall not remove, transfer, or dispose of the property without prior written approval from OHSO - If equipment is lost or stolen, the OHSO must be notified immediately, in writing, accompanied by a police report To dispose of ANY equipment, the Grantee MUST: (1) Write a letter of request to OHSO; (2) State how the disposal will occur (auction, transfer, etc.) and /or provide three (3) appraisals; (3) Maintain equipment until Grantee receives letter of approval; (4) Return Equipment to OHSO. Nothing herein contained shall be construed as incurring for the Grantor Agency any liability for Workmen's Compensation, F.I.C.A., Withholding Tax, Unemployment Compensation, or any other payment which is not a part of this contract. Instructions for Lower Tier Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below, 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension andfor debarment. 10/05/2016 Page 2 of 6 Organization. Owasso Police Dept, City of OHSO- FFY2017- Owasso PD -00095 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is submitted for assistance In obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily exclude from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non - procurement Programs, 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and /or debarment. Certification Regarding Debarment Suspension Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 10/05/2016 Page 3 of 6 Organization: Owasso Police Dept, City of Specific Agreements - Part III OHSO- FFY2017- 0wasso PD -00095 Grantee shall adopt (if none presently exists) and enforce a safety belt use policy requiring all employees and others riding in Grantee vehicles and /or on Grantee business to use safety belts in accordance with State law. Regular compensation and /or overtime compensation provided in this grant award will be paid in accordance with established policies and regulations of your entity. Any deviation from the established policies and regulations must be specifically addressed in the written grant award. Grantee shall verify that any officer using a grant purchased radar or grant purchased video camera has received training in the proper use of the equipment. Grantee shall encourage all law enforcement officers participating in impaired driving enforcement programs to obtain certification in NHTSA sanctioned Standard Field Sobriety Test (SFST) procedures Grantee shall submit monthly activity and reimbursement reports (including all appropriate documentation) to OHSO. Reports shall be submitted within 30 days of the end of the reporting month. Failure to comply with this 30 -day limit may result in denial of the reimbursement claim. Reports should include, as a minimum, the following: 1. Project Director's Report. 2. Budget Summary (include all cumulative year -to -date information). 3. Budget Details (include all cumulative year -to -date information). 4. Activity Milestones (include all cumulative year -to -date information). 5. Financial documentation for the current report (time sheets, payroll documents, invoices, purchase orders, and /or other appropriate verification of expenditures). 6. Activity documentation for the current report (include information on all projected activities whether completed or not, and any additional activities that were conducted; an explanation should be provided for any activities not completed). 7. Any additional, pertinent information to the project for the current reporting period In accordance with 2 CFR 200, the Oklahoma Highway Safety Office (OHSO) is required to supply each grantee with pertinent information regarding the grant awarded. The Oklahoma Highway Safety Office (OHSO) is a pass- through agency for federal funds provided by the U.S. Dept of Transportation, National Highway Traffic Safety Administrations ( NHTSA). Other pertinent information can be found on the Grant Agreement Summary — Part 1 page of the Award Documents providing the Grantee with information the agency's financial department will need for Federal /State reporting purposes. A Grantee's agency may be subject to audit under 2 CFR 200. Unless other arrangements are made, any required audit cost is the responsibility of the Grantee. Any activities or cost items not specifically addressed in this agreement or any revisions to the items which are included in the agreement must be approved, in writing, by the OHSO Director/ Governor's Representative or designee before they will be considered eligible activities and /or cost items. (For example, any out -of -state travel expenses not specifically identified in one's agreement require prior written permission from the OHSO Director /Governor's Representative or designee or the costs will not be reimbursed.) 1010512016 Page 4 of 6 Organization: Owasso Police Dept, City of OHSO- FFY2017- Owasso PD -00095 These "Specific Agreement" topics have been provided in an effort to assist grantees. This is not in anyway a complete list of all requirements. Any questions and/or concerns not addressed here or in other areas of this grant agreement should be directed to the OHSO Program Manager assigned responsibility for oversight of this project. The continuation of this project is contingent on the availability and receipt by OHSO of Federal Funds. 10/0512016 Page 5 of 6 Organization: Owasso Police Dept, City of OHSO- FFY2017 -0wasso PD -00095 As the Authorizing Official, I certify that all data in this application is true and correct. The application and proposed agreement have been reviewed and authorized by the governing body of the applicant agency. The typed name, in lieu of a signature, represents this agency's legal acceptance of the terms of this proposal and a statement of veracity of the representations made in this application. Printed Name of Chief Executive Officer: Title: Date: NOTE: The Authorizing Official is the person with official signature authority to make financial and programmatic commitments on behalf of the applicant agency. The Authorizing Official must be a state agency head, mayor, city manager, chairperson of the County Commission or an authorized tribal leader. The Chief of Police or Sheriff is not generally an authorized signatory. Signature: 10/05/2016 Page 6 of 6 The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Jeff Atchison Human Resources Risk Management SUBJECT: Property - Casualty Insurance Renewal DATE: October 14, 2016 BACKGROUND: Each year the City's property - casualty insurance coverage renews on November 1. Similar to homeowners insurance the City's property - casualty insurance provides coverage for City property, including non - building items, such as water towers, lift stations, traffic lights, and parks. Property - casualty insurance is funded through the General Liability- Property Self- Insurance Fund, and funding is included in the FY 2017 budget. Notification was received at the beginning of the renewal process that the City's current carrier Allionz would only be providing a quote to cover buildings and contents and would not continue covering the non - building items. The City's agent of record, Moe Hogan with Rich & Cartmill, began soliciting additional quotes. The quotes are based on a total valuation of $72,355,527, of which $48,093,502 is in buildings, $18,915,910 non - buildings items, and $5,346,115 in contents. COMMENTS: The current cost of coverage is $75,708 with a $100,000 deductible for wind and hail and a $25,000 deductible for all other claims. Of the carriers Moe Hogan contacted, several either did not respond or declined to provide a quote. Carriers who declined or did not respond were: Travelers, Chubb, CNA, Hartford, Britt, Arrowhead, Axis, Arch, and Validus. Other carriers offered to cover a portion of the property under a primary policy leaving a balance to be covered through an excess policy. Those carriers were: Navigators, Lexington, AWAC, V31-ondon, and Partner Re. Several of the carriers were only willing to carry excess coverage over the initial primary layer, those insurers were: One Beacon, Scottsdale, RSUI, Commonwealth. Initially, AMRISC was the only carrier to provide a quote to cover the entire property schedule without either a primary or excess layer. The AMRISC quote also included extra expense insurance for all buildings and business income insurance for the golf course, for a premium of $157,650. This reflects an increase in the rate of coverage from twelve cents per $100 dollars of coverage to twenty cents per $100 of coverage. Recently Moe Hogan provided another quote from AXIS Surplus Insurance Company for $123,490 but with a reduction in earthquake and flood coverage from $10,000,000 to $5,000,000 in addition to a higher deductible. In an effort to avoid a significant increase in the cost of property coverage, staff contacted Oklahoma Municipal Assurance Group (OMAG). OMAG is a provider of general liability, auto, workers' compensation, property, and risk management services for Oklahoma cities and towns. OMAG provided a quote for $109,130, which includes coverage for all buildings, non - buildings and contents with a $25,000 deductible. Any earth movement damage in excess of $1,000,000 will require an additional $100,000 deductible. The OMAG proposal increases earth movement coverage from $10,000,000 to $11,000,000 as well as adds $250,000 business Income insurance. Staff is currently in the process of reviewing non - building properties to determine if there are any items that should not be included as a part of the property coverage. Any items removed from the property coverage would reduce the premium calculation. Therefore, staff is requesting approval of a not to exceed amount, which would give authorization to enter into a contract for a lesser amount should there be a reduction in the property schedule. RECOMMENDATION: Staff recommends approval and authorization for the City Manager to execute a contract for property - casualty insurance coverage with the Oklahoma Municipal Assurance Group in an amount not to exceed $109,130 and authorization for payment. 0 The City Wit ouf Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Jeff Atchison Human Resources Risk Management SUBJECT: Excess Workers' Compensation Coverage DATE: October 14, 2016 BACKGROUND: The City is self- insured for workers' compensation. As a result, all costs associated with an employee's on- the -job injury are paid by the City through the Workers' Comp fund, up to the established specific retention limit, or excess coverage limit. The Workers' Comp Excess coverage renews annually on October 26 and is calculated at a rate per $100 of payroll. Specific Excess Workers' Compensation insurance is funded through the Workers' Compensation Self- Insurance fund. The FY 2017 budget includes funding for the proposed renewal. COMMENTS: The cost of the current year's coverage is $65,296. The City's Agent of Record, Moe Hogan with Rich & Cartmill, received a renewal quote through the current carrier, Midlands Management Corporation, for $62,412. The decrease in premium is a result of Midlands increasing the specific retention limit for police and fire personnel from $750,000 to $1,000,000, continuing the specific retention of $750,000 for all other employees. This increases the City's liability limit to $1,000,000 for police and fire personnel, while continuing the $750,000 limit for non - police and fire employees. Execution of a contract with New York Marine & General /Midlands Management for Specific Excess Workers' Compensation Insurance in the amount of $62,412 requires Council approval. RECOMMENDATION: Staff recommends authorization for the City Manager to execute a contract with New York Marine & General /Midlands Management, and authorization for payment, in the amount of $62,412, for Specific Excess Workers' Compensation Insurance. O—T City Wit out Limits. TO: Honorable Mayor and Owasso City Council Use City of Owasso FROM: Bronce L. Stephenson, MPA RS -3 (Small lot Director of Community Development SUBJECT: Final Plat - Carrington Pointe II DATE: October 14, 2016 BACKGROUND: The City of Owasso received an application for review and approval of a Final Plat for Carrington Pointe II. The property is located south of the existing Carrington Pointe development approximately '/2 mile south of the N 7500 E block of E 86th St N. This phase of will be the final phase of the Carrington Pointe development. SURROUNDING ZONING: Direction Zoning Use Land 'Use Plan Jurisdiction Single-family residential RS -3 (Small lot 93 lots in 8 blocks Number of Reserve Areas N/A North single - family Residential Residential City of Washington County Rural Water District #3 residential -Storm siren fee of $35 /acre - Barnes Elementary Payback Area of $80 /acre -Ranch Creek Sewer Service Assessment Area of Owasso South A culture Undeveloped Residential Tulsa County East (Agriculture) Undeveloped Residential Tulsa County West A riculture Undeveloped Residential Tulsa County SUBJECT PROPERTY /PROJECT DATA: Property Size 23.53 acres Current Zoning' RS -3 .Proposed Use Single-family residential Lots /Blocks 93 lots in 8 blocks Number of Reserve Areas N/A Within PUD? None Within Overlay District? None Water Provider Washington County Rural Water District #3 Applicable Paybocks /Fees -Storm siren fee of $35 /acre - Barnes Elementary Payback Area of $80 /acre -Ranch Creek Sewer Service Assessment Area of ANALYSIS: The Final Plat for Carrington Pointe II will add 93 lots to the existing Carrington Pointe development and bring the neighborhood total lot count to 279. New public streets and infrastructure will be built with this phase of the development. Stormwater will be handled by a detention area that was platted with Carrington Pointe I. Perimeter and interior utility easements will provide utility companies adequate access to provide service and maintain service to the lots within the proposed development. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks. The City of Owasso will provide Police, Fire, EMS and sanitary sewer service, with water provided by Washington County Rural Water District #3. PLANNING COMMISSION: The Planning Commission reviewed the final plat for Carrington Pointe II at their regularly scheduled meeting on October 10, 2016, voting unanimously to recommend approval. RECOMMENDATION: Staff recommends approval of the Final Plat for Carrington Pointe 11. ATTACHMENTS: Area Map Aerial Map Final Plat for Carrington Pointe II 610.33 /acre Streets ublic or rivate Public Streets ANALYSIS: The Final Plat for Carrington Pointe II will add 93 lots to the existing Carrington Pointe development and bring the neighborhood total lot count to 279. New public streets and infrastructure will be built with this phase of the development. Stormwater will be handled by a detention area that was platted with Carrington Pointe I. Perimeter and interior utility easements will provide utility companies adequate access to provide service and maintain service to the lots within the proposed development. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks. The City of Owasso will provide Police, Fire, EMS and sanitary sewer service, with water provided by Washington County Rural Water District #3. PLANNING COMMISSION: The Planning Commission reviewed the final plat for Carrington Pointe II at their regularly scheduled meeting on October 10, 2016, voting unanimously to recommend approval. RECOMMENDATION: Staff recommends approval of the Final Plat for Carrington Pointe 11. ATTACHMENTS: Area Map Aerial Map Final Plat for Carrington Pointe II Carrington Point II N� 1" = 752 ft Final Plat 08/29/2016 s his map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. I please contact Owasso Public staff for the most up-to -date information. Final Plat 1" = 752 ft Carrignton Pt. 08/29/2016 Phase II S his map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. I please contact Owasso Public staff for the most up -to -date information. 3 60 O 0 u t I; a � s PO �. (it Oa t J2 J, ENGINEER SURVEYOR Tulsa Engineering & Plannirvd Assodales, Ins. Carrington Pointe II DEVELOPER Carrington Poinio Development L.L.G. :"n,wW 313 w. wtu A subdivision in the City of Owasso, being a part of the SWA of the NE/4 and a pan of the NW /4 of ,.,vuznzs .,,,,..., . the SE/4 of Section 26, T -21 -N, FIT t3 -E, of the Indian Meritlian, Tulsa County, Slate of Oklahoma ._ _ - ___% j•• n: 1/ t ANIh u • 313 ^. 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'M en.am -ce e.mw w.wartd ae.,mz mrFnwvrw SnartnY vJl Wfq's,9w9h NwLM. uIW xFbrMwr ra:W[m+N bl. MM'ms ppressNpael= I�Onrraden131C15 ac kwvlxtrM Nib b q,d iwAt alal Htim�l, nxa,mxsly eazmNa.ccrsw,mvJw rlr.amPbsq,. F, 54 --t- 1- 1. It I .F, t.-O, lt� FLI 1� �'M ll� � I 111- �'y �-J t'—. 1-1- t, 1w N.�, "I ft I�JIL 1. .111� I t'F IPFFIF, J aF, I- 1,1�d 1— 1 ll� T� (le OIA Car,mgl,l,t P.4111 11 1, -IF. 0 .1 t'F IPFFIF, J aF, I- 1,1�d 1— 1 ll� T� (le OIA Car,mgl,l,t P.4111 11 The City W out Limits. TO: Honorable Mayor and Owasso City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Final Plat - Oklahoma Central Credit Union DATE: October 14, 2016 BACKGROUND: The City of Owasso received an application for review and approval of a one lot, one block, Final Plat for Oklahoma Central Credit Union (OCCU). The subject property is located on the northeast corner of the intersection of N 1291h E Ave and E 1 16{h St N. The subject property is 2.37 acres in size. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction Commercial CS Commercial Lots /Blocks 1 Lot, 1 block North (Commercial Undeveloped Commercial City of US -169 Shopping) Washington County Rural #3 Applicable Poybacks ! Owasso CS South (Commercial Commercial Commercial City of Shopping) Owasso CS East (Commercial Undeveloped Commercial City of Shopping) Owasso West AG Senior Housing Transitional City of Owasso SUBJECT PROPERTY /PROJECT DATA: Property Size 2.37 acres Current Zoning' CS - Commercial Shopping Proposed Use Commercial Land Use Plan Commercial Lots /Blocks 1 Lot, 1 block Number of Reserve Areas '! N/A Within PUD? PUD 05 -02A Within Overlay District? US -169 Water Provider Washington County Rural #3 Applicable Poybacks ! -Storm siren fee of $35 /acre -Ranch Creek Sanitary Sewer Payback at 610.33 /Acre ANALYSIS: The Final Plat for Oklahoma Central Credit Union proposes one (1) lot in one (1) block. The property is situated at the northeast corner of E 1 16th St N and N 129th E Ave and is approximately 2.37 acres in size. The property was annexed in November 2005, under Ordinance 832 and PUD 05 -02A was approved in August 2015. The property is part of the Morrow Place PUD 05 -02A with underlying zoning of CS. This location was called out as development area "D" in the PUD document and allows commercial and multifamily uses, so the proposed development would be in compliance with the PUD. The final plat proposes three (3) Mutual Access Easements (MAE); two (2) along the eastern boundary and one (1) along the north boundary. These MAE's will ensure cross access with future developments to the north and east. Additionally, the driveway to E 116th St N will be a right -in and right -out only, as left turns will not be permitted because E 1 l 6th St N will eventually be widened as a boulevard with center medians. Preliminary plans for the proposed road improvements to E l 161h St N and N 1291h E Ave were supplied to the applicant, and the plat accounts for future road improvements. This Final Plat also dedicates the necessary right -of -way for the expansion of the N 1291h E Ave & E 116th St N intersection. Perimeter utility easements have been provided that will allow utility companies adequate access to provide service and maintain service to the proposed development. The City of Owasso will provide Police, Fire, EMS and sanitary sewer service, with water service provided by Washington County Rural #3. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks, The property lies within the US -169 Overlay district and any site plan submitted on the subject parcel shall adhere to the requirements of this overlay district as well as those outlined in PUD 05 -02A, if applicable. PLANNING COMMISSION: The Planning Commission reviewed the Final Plat for Oklahoma Central Credit Union at their regularly scheduled meeting on October 10, 2016, voting unanimously to recommend approval. RECOMMENDATION: Staff recommends approval of the Final Plat for Oklahoma Central Credit Union. ATTACHMENTS: Area Map Aerial Map Final Plat for OCCU Morrow Place Sanitary Sewer Payback Streets (public or private) N/A ANALYSIS: The Final Plat for Oklahoma Central Credit Union proposes one (1) lot in one (1) block. The property is situated at the northeast corner of E 1 16th St N and N 129th E Ave and is approximately 2.37 acres in size. The property was annexed in November 2005, under Ordinance 832 and PUD 05 -02A was approved in August 2015. The property is part of the Morrow Place PUD 05 -02A with underlying zoning of CS. This location was called out as development area "D" in the PUD document and allows commercial and multifamily uses, so the proposed development would be in compliance with the PUD. The final plat proposes three (3) Mutual Access Easements (MAE); two (2) along the eastern boundary and one (1) along the north boundary. These MAE's will ensure cross access with future developments to the north and east. Additionally, the driveway to E 116th St N will be a right -in and right -out only, as left turns will not be permitted because E 1 l 6th St N will eventually be widened as a boulevard with center medians. Preliminary plans for the proposed road improvements to E l 161h St N and N 1291h E Ave were supplied to the applicant, and the plat accounts for future road improvements. This Final Plat also dedicates the necessary right -of -way for the expansion of the N 1291h E Ave & E 116th St N intersection. Perimeter utility easements have been provided that will allow utility companies adequate access to provide service and maintain service to the proposed development. The City of Owasso will provide Police, Fire, EMS and sanitary sewer service, with water service provided by Washington County Rural #3. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks, The property lies within the US -169 Overlay district and any site plan submitted on the subject parcel shall adhere to the requirements of this overlay district as well as those outlined in PUD 05 -02A, if applicable. PLANNING COMMISSION: The Planning Commission reviewed the Final Plat for Oklahoma Central Credit Union at their regularly scheduled meeting on October 10, 2016, voting unanimously to recommend approval. RECOMMENDATION: Staff recommends approval of the Final Plat for Oklahoma Central Credit Union. ATTACHMENTS: Area Map Aerial Map Final Plat for OCCU OCCU of Owasso it I I I 11\ 'I � _ .... . i L 113th St N - - I:> I. 1" = 752 ft Final Plat 09/21 /2016 1 -- i7 ; 2 j This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso staff for the most up -to -date information. OCCU of Owasso y 1" = 752 ft Final Plat 09/21/2016 his map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual Feld conditions. To be sure of complete accuracy. I please contact Owasso staff for the most up -to -date information. R T. E Final Plat ER9, Imo,„ $,9EEI LORI„ W w PUD- 05-07A /ZONE CS w OCCU of Owasso ; q m 'T' N i •r € laF1.130N„WESI WAIIII CF 1.11IYLTHIEll CIAIC11 ISWJI 1.111 Of"Cipv WUe pR IOwu3W11111H ININILICal„en„CI rooFEE. V<I EAST of Ell' IXSIFN JAE9mITN AiVmMlsnN wnreNTHE Cm OE OWASSO, IVtsn COUNTY. STATE Of OFINrornn ISY NORTH I � = MME wa n YET , N.NU iREET lf OWNER: SURVEYOR /ENGINEER: Lov..Hnman_ OMahama Ctnhal 4j.dif VrREn Tnnner eonsulNn9. t.LQ µP.O.8ox ncno u.r �r 49r13Y1 tr53i35eu1M1 THIN,, Oklahoma 74147 le n50ut - -AAvum I.E. E. THIN, OkTA— 7G,05 w naan '�. V'SL ttoC Ph," 19391795.9939 urHen n.u.uurm wm.wmcex.n. rnu.ra ut .cnnunuFE W' uu nm m.m ••• u ra � D sl Nolen mnnuH nru o. u.wwwnar wr r—H j .o.r*.LAW—HW ^m reexrn vm II 0 I^ g4i t �l meM ww.mr. wa n.ir vnar. J r 8 >Po RU 5� H r.Hb.,, xrr HA�t w.. ,I "SF I a I a NO NHAU J> . :by i N } ONE, ISM 54eeti NaN o.nor..law.lm,. Occ6 ofowoN DECD EN omluTlDN. A11TRmrmE ODVExANro STATUAL, .1. .1 TODAIIARDEP, U., ALLAINAD, POOL FARE I ODERE'. All END PON'R ll �'Ux I lvry TA Dfx 1x(xrTO- 11,1.,mAllP ORIENTED,,. EIt TflnwxrDUAInEIOx TERM FULAPP TOxE Otl xox114 —AS [xil ^I[nttd lx(iuowx nurnwx.','PON... SGRA II-PENT, ALI- RIPATINED AN TRIP '1"" .1 SAN ISTSAN ,AD ANEOFF DREPREENTERESP E I. Al Or, I", w1NEn T. OP S—A �INFF FU .111 .. PUREACT R iw1u :1 O 'A- .1— ATrEET1O UP ,A, UP ST. LATINAN ...... T . AT NLAI' iii jxu u� "i OEAA IDEA A.' .'.."A o�rtu:iw DOCTRINE 1. uevnwTV AND Unnrns ;Or DEPAII CRT ANN I, O.Ir 11 ANTEARAND, UPS III 'TO TOASTER 1.11 n1E AlIll/UNT LA TE" 'LEE,, I (wE0uu ANNAPOLIS "INSPERSE AS OUN WUn .A, AF P—1 I, NUT IS— LANDIDENT AT .,A ATENTS AND ENT NET Final Plat PUD- 05 -02A /ZONE CS OCCU of Owasso QUIP it R OF 1ME 20UruwE510UATTED I m' /( S'N/INI OI SECtpx FOUR 19. Az1�rUnl PIOUSNESS .1.x.6 m) uOPIx. P IIII1.111EO+ u.I ER mr rxE REUEE rARioue A SU:OMSiOn wI..IHE CU[ OR OwnSSO. m1SA aauMr. IT All OE.11NO- OR NA At 10 UILESIPULT .1 Arrif NEUREFFEETALREAS AN' PASSUPAS '."A ..IN GIN UNHUND xEASHOU IIFAwnt(ew Wn Ei I—'. SPUR PER IfULAUSELI 11X51 Cn TTERN DEEPER' ..A, ITT A.., 1. ROD, RATIO AD ORIENTED FEE —ENT, -PON 'ER—O DESIRE NO E AND TEST CAPTIES PAT ONES NOT AFTER IN A' ATERE, NEAR, 111. ON, FORTILISO All IFLIENEST IN' '.—A FAR UNE REAL ANN NATESTAINALLARE. 1. At ARDENSTE REATI, U,ITAPP. III ININVASIN All EUVE I'll 11 1-111 TOP I, IDULDRAID 11,41 UPON UNIT NATAL 0 A SALLECE DEALS 04 PLAND NOTATION, ;UNN AS, SPERS.", I I Fill ON INER, NOT Or I'll 111-1 (DIF 04 ONE ANNEENTER PROM PIT SENTION. IN N. Dr. OF OULADIENT. NET 'Or V 1n uv Vivl I 0"' T ouEUE 1TITVWaw ITf MDnxT •D, UPORDIALROUND DINETTE PATIENTS UNION EST ED' 'OF rnK I.P wx{GALL1111 1.1 UPAws IMOITOl DA ALL TAFT, OUNIFOR AT POP FrElP., IFIENTER., DART 1111.1 IN I. SIR-' DNA DUCEDEVIII UP 'Or ..I ASSETS TACENTRUIREEN NINNIN F. III OPINION .1 GAS INATE UNITENTENI I'S IN" I ASTUDIES INAL .1 ED' ,.IS — I'll —`DPI A11NN 1. Air INTO LAUNNUT ENRIONE .1 1 'A, .. AN PORMILE '.A TO A Fill OF PENTAOSENTED 1.1 'It ODAUII UP ARIFULAD, I UP EUVIA .1 111 PDT STALL A' III ADD IIENSUNSUY IF "I TIOUREERIPSUIPT AFT IIIANTES —'IS ED 'III' IN' ASIA TRAII PAUDEN III 1-1— IFF PEANDIN ASTAILLONSTRI OF -1 IAIIUNAI .1 '1' Ell AT TOP SUPILP" Of TNT DAN UIVAT AND, FIT TAINTA SO TO[ LEFT ADIELE I RE r11��, 0-1 SUPPLIER OF III FINITE UPPOSEE UPLATELOSI PREATUARLICANI IN I'll ANUFFERINSUIDITIOULANDI Ir.1 AT PROFILE, FAR ITT THE STATUTES I'" AD OF FILE STAR ED OtlAxOUOn A TTTAAANAL AD ERTES]� noS,ao IT — PIPE ONE FLAT. EXPERT AT ONLY NRNIl At smblua EFRO RVA SEi DURATION, AMENDMENT AND RAMUTr TIE DONATIONS TAPE. SO FOUND All INESTRAINTE TO PAN ANDA TO[ 'AND ANN 11STAINALL TNEREN Z"'A"A"il"IFLEII OFF 1. ITT Pill'.' UP All 1-11 AL ; :Ox4Tpx. PTO IN' PAT RN A. TT ERS yuR P PENT O1 "PLIALREFFEEN, .1 P. UNCEIDUAL AND 1.11 ANN 1 —11 SANNEEPOSE, '.I "I PORDFULTRALLITANTO IONADDREIIIIII —1 NO PAT SUIT -1 AT UND .',"A AIIINSTURNAT AS ANN 'AS' 'FDA'.' A' SEE NOU. culoaxTIFF U URD Txb UFFE.- OURN 10� "Ali Or TTIINA ua 1 mlav EV;xE wEUT�rx�:Tm TO °x��(��rra�ai.�Minin: mt T x`AS wuR I", I'D — TERuA+ Am AID DUn 'At DUE Offi n,R INFLEFUNITTE .1 --1 1OPOSIT. Al OU'll, TRIP I— UP ENTER AENPIAU, A—, ANN 1-1 NA mxFSUwm.D. 11—A mlmrnU. "AFFEENTENTRES a IFFERS 1141 NAdn. d e A AND, IIINAA INPUTS, INTUDIPLAU'L (oxmrol�usn- ISO, PARTURNIS ownl PIANO mMq O A Eoxrs xaRADA, A,—. IN UAU' ANTED INDIA USENT RENTANDESIA4. IT. .1 IISTINEARE EAST AD— PREENS FITIPPERATUREATTLED —UNIEU PUP, OT Cify Witiout Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Linda Jones, Finance Director SUBJECT: Supplemental Appropriation Carryover Budgets DATE: October 14, 2016 BACKGROUND: Every year at the June 30 fiscal year end, there are unspent budgets. While the appropriation of these items was included in the FY 2016 budget, the actual expenditure for all or part of these open items will occur during FY 2017. One example is the upgrade of the phone system. It was approved by Council for expenditure from the FY 2016 budget. However, the completion of the upgrade will occur in FY2017. Because the services were appropriated and encumbered in FY 2016, they were not included in the FY 2017 Budget. Because the FY 2017 budget was prepared prior to year -end, before it was known whether funds would be expended or not, fund balances used to develop the budget were projected as though all non -salary budgets would be expended by year -end. Therefore, approval of carryover budgets does not reduce estimated June 30, 2017, fund balances. In order to keep from having purchase orders open for multiple years, past practice of Council is to close prior year purchase orders at the end of September and re- appropriate the funds in the subsequent year along with authorizing the City to re -issue the purchase orders in the new year. Furthermore, since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances, closing out old encumbrances where goods and services have not been received, will enable the City's budgetary financial statements to more closely align with audited GAAP statements. Fund Adopted FY 2017 Budget Revenue Car over Expenditure Carryover Requested Revised FY 2017 Budget General Fund $46,026,531 $18,114 $322,394 $46,348,925 Half-Penny Sales Tax Fire 1,178,839 24,689 1,203,528 Half-Penny Sales Tax Police 1,593,241 307,000 1,900,241 Half-Penny Sales Tax Streets 1,361,568 1,137,579 2,499,147 Hotel Tax 235,633 36,822 272,455 StormwaterManagement 1,150,165 1,002,055 2,152,220 Juvenile Court 10,000 28,000 38,000 City Garage 524,070 36,057 560,127 RECOMMENDATION: Staff recommends approval of the following FY 2017 budget amendments: 1. Increase the estimated revenues by $18,114 and the appropriation for expenditures by $322,394 in the General Fund; 2. Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by $1,469,268; 3. Increase the appropriation for expenditures in the Hotel Tax Fund by $36,822; 4. Increase the appropriation for expenditures in the Stormwater Management Fund by $1,002,055; 5. Increase the appropriation for expenditures in the Juvenile Court Fund by $28,000; and 6. Increase the appropriation for expenditures in the City Garage Fund by $36,057. ATTACHMENT: Budget Carryover Summary BUDGET CARRYOVER SUMMARY FYE 30- Jun -2016 REVENUE EXPENDITURE FUND FUND DEPT DEPARTMENT CARRYOVER CARRYOVER GENERAL 01 105 GENERAL 01 110 GENERAL 01 120 GENERAL 01 130 GENERAL 01 160 GENERAL 01 170 GENERAL 01 175 GENERAL 01 181 GENERAL 01 190 GENERAL 01 201 GENERAL 01 201 GENERAL 01 201 GENERAL 01 201 GENERAL 01 201 GENERAL 01 215 GENERAL 01 221 GENERAL 01 280 GENERAL 01 370 GENERAL 01 515 GENERAL 01 520 GENERAL 01 550 GENERAL 01 580 GENERAL 01 710 HALF PENNY 37 250 HALF PENNY 38 201 HALF PENNY 39 300 HOTELTAX 25 710 HOTELTAX 25 720 HOTELTAX 25 720 STORMWATER MANGMT 27 370 JUVENILE COURT 24 107 CITY GARAGE 70 185 TOTAL CITY FUNDS MUNICIPAL COURT MANAGERIAL FINANCE HUMAN RESOURCES COMMUNITY DEVELOPMENT ENGINEERING INFORMATION TECH SUPPORT SERVICES CEMETERY POLICE SERVICES POLICE SERVICES POLICE SERVICES POLICE SERVICES POLICE SERVICES POLICE COMMUNICATIONS POLICE - ANIMAL CONTR EMERGENCY PREPAREDNESS STORMWATER PARKS CULTURE & RECREATION COMMUNITY CENTER 42025 HISTORICAL MUSEUM ECONOMIC DEV HALF - PENNY - -FIRE HALF- PENNY -- POLICE HALF - PENNY -- STREETS ECONOMIC DEVELOPMENT STRONG NEIGHBRHDS STRONG NEIGHBRHD GRANT STORMWATER MANGMT JUVENILE COURT CITY GARAGE 1,800 500 3,000 9,716 17,000 149,125 5,100 8,500 8,913 8,913 9,200 9,200 5,200 2,199 333 5,461 500 7,200 12,500 64,128 1,000 8,519 1,500 1,000 18,114 322,394 24,689 307,000 1,137,579 1,469,268 30,000 3,500 3,322 36,822 1,002,055 28,000 36,057 $ 18,114 $ 2,894,595 n—T10)w' t out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Bailey Ranch Golf Course Pond Dam Repair /Retaining Wall Project Acceptance and Authorization for Final Payment DATE: October 14, 2016 BACKGROUND: Bailey Golf Course was designed and constructed in the 1990's. On hole number three, there are two ponds separated by an earthen dam. The original design was to have a concrete weir between the ponds. However, the concrete weir was never built and erosion caused a breach in the dam which drained the upper pond to approximately one foot in depth. These ponds play a vital role in detention as well as act as a water hazard for golfers. Attempts were made to stop the erosion by filling the void with concrete, rocks and soil, however these attempts failed. Public Works engineering staff worked with golf course staff to alleviate the problem. This was accomplished by removing part of the earthen dam, constructing a concrete retaining wall equipped with a weir and reconstructing the berm with a clay material. Construction of the retaining wall will control flow of water between ponds and allow for additional detention. The project was awarded by council to Lowry Construction in July of 2016 in the amount of $87,049.00. The project was completed in September 2016, inspected by public works staff and meets standards for acceptance. FUNDING: Funding for this project is included in the Stormwater Management Fund. RECOMMENDATION: Staff recommends acceptance of the contract work and authorization for final payment to Lowry Construction in the amount of $44,409.56 resulting in a final contract amount of $86,059.11, an underrun of $989.89. ATTACHMENTS: Location Map Final Pay Request Bailey Golf Course Pond Dam Repair 1" = 47 ft Location Map 09/30/2016 °1 s his map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, I please contact Owasso Public staff for the most up -to -date information. ? C.) Wr (� 01-7 o,) � L EXHIBIT "A" BAILEY RANCH GOLF COURSE POND DAM CITY OF O'V PAY ESTIMATE ,�C7 -'370 -- ) 0 -1 '-� WALL PROJECT PERIOD: CONTRACTOR— _— .�:_.� BID AMOUNT OF ORIGINAL CONTRACT: CONTRACT ADJUSTMENTS: ADJUSTED BID AMOUNT: TOTAL COMPLETE WORK: MATERIALS STORED (per attached tabulation): LESS 5% R ETAINAGE: TOTAL EARNED LESS S °.e =ROW ACE: PERCENTAGE OF PROJECT COMPLETION: 100 LESS PREVIOUS PAYMENTS: AMOUNT DUE THIS ESTIMATE: 87,049.00 R 0,00 $ 87,049.00 S 86,059.11 $ 0.00 S 86,059.11 $ 0.00 86,059.11 $ S 44,409.46 Tilt undersigned Contractor certifies fl nt to tine best of the Commcwr's knowledge, information and beticttlic Work covered by this Payment Estimatc lies been complcAcd in worde m with contract doannvas, Itnl All amounts have bun pnid by the Contractor for Work whirls previous Pnyinent Estinmles ivere issued and poymcnls received from the omicr. And dot curtcnt payment shorn herein is flow duc. CONTRACTOR NAME: L WRY CONS' RUCTION SERVICES, INC. "t o4..... g•• IiutlonLoivry __ Data: 10/03/2016 i al000aaie Project Manager I�( -- ':N•. State of Oklahoma ltn.0 aJ- ` FOe ox�Nk CountyoC Tulsa Notary Public " "jji °° Sducribed&worn to Won; Inc this 1-1111Y Of 09( .20_1(i My Commission Expires: '= JJ3�'1���•g% Reconm ndeed ffor Pap ent by: Cif ' CityofOi Sso Approved for Paymon by: City of Owasso Dale Date AGRE• E T 0516 00300 - Pope 8 of 14 to CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on -site observations and the date comprising the above application, the ArchitectlEngineer certifies to the Owner that to the best of the Arehitect/s/Engineees knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. AMOUNT CERTIFIED $ 1 11-` H V I, 1 -) L, (Attach explanation if amount certified diflets from the amount applied for.) ARCHITEC ! ENGIN EE^ B �1` L a 1� This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment without prejudice to any rights of the Owner or Contractor under this Contract. AGREEMENT OS tG 00300 - Page 9 of 14 o: Lowry on6tr7otion 5ervicco, Inc. rom: Lowry Conotruction 5ervice5, owner: City of Owi000 1729 South Boston Ave. 1729 5outh Boston Ave. Project: Pond Dam P.epair /Retaining Wall Tulsa, OK 74119 -4809 Tulsa, OK 74119 -4809 Address: Bailey Ranch Golf Course OWA550,OK Contract Amount /11 App'n No I JAY No Pet iod To App'n Date Subcontract Date G N $87,049.00 FINAL 11 ?02-0211 9 /2016 A Work Completed Materials Total Completed % Balance No Description of Work Unit QTY Unit Price Scheduled Stored and Stored to (G(C) To Finish QTY This Period Value A 'n (Not in D or D +E +F) (C -G) TY Va(ue 1 I Clearmei. Grubbimq & Pond Dike 1-5 1 $ 15,115.72 $ 15,115.72 1.00 0.001$ - - 5 15.115.72 100% - 2 Site Restoration L5 1 $ 7,152.10 $ 7,152.10 0.DO 1.00 $ 7,152.10 $ 7.132.10 100% 3 Structural Concrete LF 24 5 1,47&.77 $ 35,490.4& 12.00 13.00 $ 19,224.01 $ 36 969.25 104% 1.478.77 4 Turf Reinforcement /sod 5Y 250 $ 15.12 $ 3,780.00 0.00 250.00 $ 3,780.00 J5 3.780.00 100% 5 Concrete Form Liner 5F 15 32.56 $ 3,778.90 85.00 107.00 $ 3516.02 6.309.12 167% 2.530.22 6 Wall5tainin 5*l 115 $ 25.19 $ 2,896.85 0.00 115.00 $ 2,896.85 2896.85 100% 7 Gla Fill L5 1 $ 5,665.39 $ 5,668.39 0.00 1.00 $ 5,668.39 5,666.39 100% Eroeion Control L5 1 $ a1 &7.6& $ 8,187.68 1.00 0.00 $ 8.187.68 100% F150 Project Allowance L5 1 $ 5,000.00 $ 5,000.00 0.00 0.00 $ - $ $ 07 $ 5,000.00 TOTALS:1 1 1 $ 57,049.00 $ 42,217.37 $ - $ 861059.11 99% $ 989.89 CHANGE ORDER SUMMARY (.ORIGINAL CONTRACT SUM .... .............................. S 87,049.00 Change Orders approved in Unit QTY Unit Price ADD DEDUCT ?. Net change by Change Orders......... ........ ................... S - previous months Totals: 3. CONTRACT SUM TO DATE (Line 1- 1- 2). .... ....... $ 87,049.00 No Description 4. TOTAL COMPLETED & STORED TO DATE...... S 86,059.11 (Ibtal Column G) 5. RETAINAGE: 0 %of work completed and stored........... S - 6. TOTAL EARNED LESS RETAINAGE (Line 4- 5).... $ 86.059.11 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 of previous Certificate)...._..... S 41649.65 S. CURRENT PAYMENT DUE (Line 6-7) .................. S 44,409.46 TOTALS: 9, BALANCE TO FINISH, Net change b Change Plus Retainage.(Line 3- 6) ... ,.S 999.59 ,...„...<.wR..... ,.;.,,:.a...<..�... ...,w:,., ..,m. <...�......,.a...,.�...,.� .,. Project: i.,. V,... �+. isw,..... re,... u�:.e. m... 7; � ..,nm:rwb�kr»M,,.�..4., «�4... -. :..�.........a..,..., � ...... .a..w+<.... ,.....�...,.�n.,...� ..,.. m.., r. s.,.... mw, u., u, w..,.. M.,,., R.....,,...,.<,. a.,.,.,: r.. u..: n. s,;. a;. nrM.: m.. w.. ....e..r:+.nw...�.rv.,.�.,..w«. Code: Subcontractor M State of County of Invoice Approval: Subscribed and swom to before me this do), of , 20_ By: . Title: Notary Public: Payment Approval: Authorized Representative My Commission expires: CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) )SS COUNTY OF Tulsa ) 'file undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiam. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. Contractor or shontii Subscribed and sworn to before me this 03 day of October , 2016 —t l n. aJL %C,� Notary Public Commission# ItnsCs_�31 My Commission Expires: 3Ae, 2.6 7e, Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of Notary Public Commission # My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. AGREEMENT 0516 00300 - Page d I of 14 n—Tiry Wit,out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Julie Trout Lombardi City Attorney and General Counsel SUBJECT: Authorization to Initiate Condemnation Proceedings to Acquire Property for the North Garnett Road Widening Project from 961h Street North to 106th Street North DATE: Octoberl4, 2016 BACKGROUND: The City of Owasso is currently in the process of acquiring private property along Garnett Road as public right -of -way (ROW) in accordance with the North Garnett Road Widening Project from 961h Street North to 106th Street North. Parcel No. 10 is located at 10010 North Garnett Road, is approximately 10,540 square feet in size and is owned by Mary Lynn Cook. An appraisal of this property was performed on or about Decemberl8, 2015, at the City's request. As a result of that appraisal, an Offer Letter was submitted to the property owner offering to acquire the ROW and compensate the landowner for resultant damages in the amount of $160,000. (See Exhibit "B ") This amount includes payment for ROW at $5.00 per square foot, curative damages in the amount of $52,500 to relocate two billboards and replace asphalt, and a perpetual easement. The landowner has not accepted the offer and has retained an attorney. All attempts to negotiate this matter have received no response. Based upon the foregoing, it has become apparent that condemnation is the sole mechanism available to the City to obtain the necessary ROW on the Cook parcel. The ROW in question will be utilized for a public purpose; therefore a condemnation action is both warranted and appropriate. The City obtained an appraisal of the property and offered the landowner a fair price equaling the property's Fair Market Value plus additional damages. Due to the landowner's refusal to accept this offer or negotiate, City staff believes that agreement upon a mutually acceptable purchase price cannot be reached through additional negotiation. Therefore, staff submits that a Resolution of Necessity authorizing the filing and prosecution of a condemnation action is appropriate and required to obtain needed ROW from the Mary Lynn Cook property. RECOMMENDATION: Staff recommends approval of Resolution 2016 -18 authorizing the filing and prosecution of a condemnation action to obtain the necessary ROW on the Mary Lynn Cook property described therein. ATTACHMENTS: Offer Letter to Property Owner Resolution 2016 -18 Page 3 of Appraisal, Exhibit "B" Project: STP -xxxx City of Owasso Parcel: 10 J/P: 30742 (04) 1� �/1D111TIY'1HE1 Mary Lynn Cook 9999 N 112TH E AVE OWASSO OK 74055 -4339 A road widening improvement project has been planned for construction in your area. The project will require that the City of Owasso will acquire right -of -way across the property which your own or in which you have an interest. The agent presenting this letter has explained the project and its effects upon you and your property and is making an offer to acquire the right -of- way from you in the name of City of Owasso. Our offer is as follows: To acquire right -of -way $107,500.00 Of the amount $30,000.00 is compensation for the relocation of the billboards and $22,500.0 500.00 for the Thompson Store parking area. Total Offer is $160,000.00 The agent making you the offer is not authorized to change the amount. The above offer is the amount the City of Owasso has determined to be the Fair Market Value of the pall of your property needed inclusive of damages (if any) to your remaining property. This is a firm offer made according to statutory requirements; however, there is no prohibition against you donating the land for the right -of -way, if you wish to do so. If it is necessary for you to move any of your personal property, you will be given 90 days from the date shown below to clear the right -of -way. Your consideration of our purchase offer to buy your property will be appreciated. Yours very truly, Roger Vevens, City of Owasso Public Works Director Property Rights Brochure delivered and written offer made by: Mike Craddock, Terra Acquisition Services Date: (Date Written Offer and Property Rights Brochure delivered) LPA 09107 CITY OF OWASSO, OKLAHOMA RESOLUTION 2016 -18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, RESOLVING THE NECESSITY OF INSTITUTING AND PROSECUTING CONDEMNATION PROCEDURES TO OBTAIN RIGHT -OF- WAY AND A PERMANENT EASEMENT FOR THE NORTH GARNETT ROAD WIDENING PROJECT FROM 961H STREET NORTH TO 106TH STREET NORTH. WHEREAS: The City of Owasso, by and through officers and agents thereof, has endeavored to obtain permanent right -of -way for the legal description of property, attached hereto and marked Exhibit "A," deemed necessary for the Garnett Road Widening Project from 961h Street North to 1061h Street from the landowner, Mary Lynn Cook; WHEREAS: In connection with such efforts to obtain the needed permanent right -of -way consensually, the City of Owasso, by and through officers and agents thereof, has made a bona fide good faith offer to purchase same; and, WHEREAS: The above - referred landowner has not accepted such offer and by reason thereof, condemnation proceedings, as provided for under the Constitution and Statutes of the State of Oklahoma, are necessary. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Officers and agents of the City of Owasso, Oklahoma, are hereby authorized to initiate, and prosecute to the conclusion thereof, condemnation proceedings against the above -named landowner to obtain the necessary permanent right -of -way and temporary easement as set forth in Exhibit "A" hereto, as well as any additional relief to which the City of Owasso, Oklahoma, may, by law, be entitled to. APPROVED AND ADOPTED this 181h day of October, 2016, by the City Council of the City of Owasso, Oklahoma. Lyndell Dunn, Mayor Attest: Juliann M. Stevens, Deputy City Clerk Approved As To Form: Julie Trout Lombardi, City Attorney Project No. 30742(04) / Fed ID No. STPY - -XXXX North Garnett Road E. 96th St to E 106th St.; Tulsa County, OK Parcel No. 10 / Mary Lynn Cook Addenda 52 '�wr' PERMANENT RIGHT -OF -WAY STATUTORY RIGHT- OF -%VAY COMBINED RIGHT-CF-WAY TOTAL REMAINDER AREA AFTER ACQUISITION PERPETUAL EASEMENT TEMPORARY RIGHT -CF -WAY F1O15TP 11 1 ` Paint of Beavintna .,,.� -•n. ::i 35+00 9 34+00 l.�j E coma of 4 Owner Curtis C Cook sc f$ r -2t- R-14 -E $3 +00 619.97' N t70�?5'W- See. 18 T -21 -N, 13-14-E, I.B.&M. Legal Deseriptlon: 1 229,986.1 S.F. = 5.280 ACRES 10,540.0 S.F. - 32400 N/A S.F. = LLl Via �Vi0 N/A ACRES 219,446.1 S.F. - 5.038 ACRES 31400 V U 0.392 ACRES 30+00 OCT 07 2015 Project North Garnett Road Widening Parcel 10, 10.1. 1O.A E coma of 4 Owner Curtis C Cook sc f$ r -2t- R-14 -E County Tulsa 4f.22' S 170'25 See. 18 T -21 -N, 13-14-E, I.B.&M. Legal Deseriptlon: See Attached 229,986.1 S.F. = 5.280 ACRES 10,540.0 S.F. - 0.242 ACRES N/A S.F. = N/A ACRES N/A S.F. = N/A ACRES 219,446.1 S.F. - 5.038 ACRES 14.546.3 S.F. = 0.334 ACRES 17.077.8 S.F. = 0.392 ACRES oat of va';'mencament E coma of 4 sc f$ r -2t- R-14 -E 0 120' 4f.22' S 170'25 .U01'S:86'44W-W SCALE 1 °-120' Of 560,01V (t0) N 8844WIC of fthnNq (W) ® PERM. R/W. EM TEMP. R /W. =PERP, ESMT. E 100TH ST N '11,1 v Sheet 1 of 3 DO'S 0170152"1 ,i_I __ 2f faSTaV p t] I'II to NMVN 2 U) N1 1289 P.O. Sox 1078 O'WASSO, OK 74055 PHONE(918) 274 =0081 / FAX:(918) 274 -0607 C.A. NO. 2235 - EXPIRES: 08-30 -2016 PERMANENT RIGHT -OF -WAY TEMPORARY RIGHT -OF -WAY PERPETUAL EASEMENT Sec. 18, T -21 -N, R -14-E, I.B. &M. TULSA COUNTY. OKLAHOMA Mary Lynn Cook Exhibit "A" irr Project No. 30742(04) / Fed ID No. STPY - -XXXX North Garnett Road E. 96th St to E 106th St.; Tulsa County, OK Parcel No. 10 / Mary Lynn Cook Addenda Project North Garnett Road Wldening Parcel 10, 10.A. Owner Curtis C Cook County Tulsa Sec. 18 T -21 -1,1, R -14-E, i.B.&M. LWAL,0ESCRiPT10N- 10. PERMANENT RIGHT -OF —WAY A tract of land located in the Southeast Quarter (SE /4) of Section Eighteen (18) of Township. Twenty— one (21) North and Range Fourteen (14) East of the Indian ease and. Meridian (LB.&M.), according to the U.S. Government Survey, thereof, Tulsa County, ,State of Oklahoma; being more particularly described as follows: Commencing. of the NE comer of the SE /4 of Seo. 18, T -21 —N, R -14—E, LB.&M.; Thence S 01'10'25" E along . the east line of sold SE /4 a distance of 41.22 feet; Thence S 8844'29 W a distance of 33.00 feet to the Point of Beginning; Thence S. 01'10'25 "E a distance of 620.00 feel; Thence S 88'49'35' W o distance of 17.00 feet; Thence N 01'10'25" IN a. distance of .619.97 feet; Thence N 8844`29" E a distance of 17.00 feet to the Point of Beginning. Basis of bearing Is the Oklahoma State Plane Coordinate System. 10.A PERPETUAL EASEMENT A tract of land located in the Southeast Quarter (SE /4) of Section Eighteen (18) of Township Twenty -.one (21) North. and Range Fourteen (14). East of the Indian Base and Meridian (Le.&M.),. according to the U.S. Government Survey, thereof, Tulsa County, State. of'Oklahoma ;. being more particularly described as follows: Commencing at the NE corner of the SE /4 of Sec. 18, T -21 —N, .R -14-E, i.B.&M.; Thence S 07'10'25" E along the east line of .sold SE /4 a. distance. of 01.22 feet; Thence S 88'44'29" W a distance of 50.00 feet to. the Point of Beginning; Thence S 0190'25" E a distance of 619.97 feet; Thence S 88'49'35" W a distance of 15.00 feet; Thence N 01'10'25" W a distance of 493.49 feet; Thence N 46'10:13" V1 a distance of 10.36 feet; Thence S 8847'SB" W a- distonce of 105.68 feet; Thence N 01'10'25" W a distance of 25.00 feet; Thence N 68'20'10" E a distance of 120.64 feet; Thence N 01'10'25° W o distance of 5200 feet; thence N 88'44'29" E a distance of 15.00 feet to the Point of Beginning, I, Kevin M.Newlun,. P.L.S., Benchmark Surveying. and Land. Services, Inc., certify that the ?attached legal description closes in accord with existing records, is a true representation of the real property as described; and meets the minimum technical standards for land surveying of the State of Oklahoma' 8-Z1-\" S L-,Nl ,n L— Signature Dote Kevin M Newlun, PLS OK 1289 C.A. No. 2235 Expires: 06 -30 -16 Sheet 2 of 3 53 Mary Lynn Cook ®,„' it "A" I1 t Project No. 30742(04) / Fed 1D No. STPY - -XXXX North Garnett Road E. 96th St to E 106th St.; Tulsa County, OK Parcel No. 10 / Mary Lynn Cook Addenda Project North Cornett Road Widening Parcel 10.1 Owner Curtis 0 Cook County Tulsa Sec. 18 T-21—N, R -14—E, I.S.&M. LEGAL 0 c .RIPTION 10.1 TEMPORARY RIGHT--OF -WAY A tract of land located In the Southeast Quarter (SE /4) of Section Eighteen (18) of Township Twenty —one (21) North and Range Fourteen (14) East of the Indian Bass and Meridian (1,8.&l.t.), according to the U.S. Government Survey, thsreof, Tulsa County, State of Oklahoma; being more particularly, described as follows: Commencing at the NE comer of the SE/4 of Sec. 18, T -21 —N, R -14—E, LB.&M.; `thence S 0170'25" E along "the east line of .said SE /4 ,a .distance of 51.22 feet; Thence 5 88'44'29" W a distance of 65.00 feet to the Point of Beginning; Thence S- 01'70'25" E a distance of 52:00 feet; Thence S 68'20'10' W o- distance of 120.64 'feet; Thence S 01"10'25" E adistance of 25.00 feet; - Thence N 88'47'58" E a distance of 105.68 -feet; Thence S 46'103" E a distance of 10.36 feet; Thence s 01'10'25 " - E a distance of 70:91 feet; Thence N 88'49'35" E a distance of 15.00 feet:. Thence- S .01'10'25" E a distance of 50.00 feet; Thence S 88'49'35" W c distance of 15.00 feet; Thence S 01'10'25" E- a distance of 26.27 feet, Thence S' 88'49'35" Vf a distance of 7.00 feet; Thence N 6110'25" W a distance of 133.00 feet;, Thence S 8B'50'10" W a distance of 97.00 feet; Thence S 07'30'25" E a distance of 23.00 feet; Thence S 88'49'35" W a distance of 71.00 feet; Thence N. 01'10'25" W a distance of 80.00 feet; Thence N 6B47'01° E ,a distance of 67.00 feet; Thenca N 01'10'25" W a distance of 83.45 feet; Thence N 88444'29" E o distance of 10B.00 feet toihe Point of Beginning: 1, Kovin M Newlun, P,L,S., Benchmark Surveying and Land Services. Inc., certify that the attached legal description clause In accord with existing records, is a true representation of the real; property as deecrihad, and meets- the minimum technical standards., for land surveying of the State of Oklahoma. Signature Date Kevin M Newlun, PLS OK 1289 G.A. No, 2235 Expires: 06 -30-16 Sheet 3 of 3 54 Mary Lynn Cook iCC Exhibit "A" Mr. Mike Craddock Terra Acquisition Services June 28, 2016 Page 3 Valuation of Partial Acquisitions Before Value (As Determined by Appraisal Report) $1,150,000 Value of Part Taken (As Part of the Whole) $52,700 Permanent Damages / Benefits to the Remainder $54,548 After Value(Pri or to Tempora ry Damages& Curative Meas ures) $1,042,752 Plus Temporary Damages $0 Plus Curative Measures $52,500 Total Compensation Due Property Owner / Tenant $159,748 Value of Land Taken Parcel 10 (includes uneconomic Remnant) 10,540 SF X $5.00 /SF = $52,700 Improvements Taken Structures andall Site Improvements = $0 Cost to Cure Damages Relocate 2 Billboards 2 X $15,000 = $30,000 Replace ashpait over perpetual easement 4500 SF X $5.00 /sf = $22,500 Total Cost = $52,500 Proximity Damages Total Cost = $0 Severance Damages Total Cost = _ $D Value of Perpetual &Temporary Easements Perpetual Easement(Water) 14,546 SF X $5.00 /SF X 75% _ $54,548 Temp R /W, 10.1 17,078 SF X $0 /SF X 0% _ $0 Total Estimated Value of Land and Improvements Taken $159,748 Rounded To: $160,000 ;Extraordinary Assumptions and Hypothetical Conditions iowy,g eau dewUid I yduow I yno wd t uidy d..e" me dsmgnmena 1. None Thevalue conclusions are based on the following hypothetical conditions that may affect the assignment results. A hypothetical conditionis a condition contrary to known facton the effective date of the appraisal but is supposed for the purpose of analysis. 1. None Exhibit "B" irr. CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 10/01/16 Department Payroll Expenses Total Expenses Municipal Court 5,791.97 8,327.09 Managerial 22,695.12 31,917.27 Finance 15,724.20 24,096.32 Human Resources 8,678.47 14,112.95 Community Development 15,709.59 25,000.88 Engineering 17,249.50 26,243.59 Information Systems 14,248.21 21,578.15 Support Services 8,540.15 12,76925 Cemetery 1,158.40 1,769.28 Police Grant Overtime - Central Dispatch 20,026.11 34,142.90 Animal Control 3,620.72 5,404.25 Emergency Preparedness 1,684.60 2,417.14 Stormwater /ROW Maint. 9,412.91 14,531.54 Park Maintenance 9,767.40 14,655.23 Culture /Recreation 5,186.76 8,409.05 Community- Senior Center 3,949.11 5,603.72 Historical Museum 664.40 745.98 Economic Development 3,446.85 4,509.86 General Fund Total 167,554.47 256,234.45 Garage Fund Total 4,799.61 7,814.98 Ambulance Fund Total 553.85 621.86 Fire Fund 37 Total 159,684.02 239,907.61 Police Fund 38 Total 149,129.07 224,199.16 Streets Fund 39 Total 11,944.15 19,046.00 Stormwater Fund 27 Total Worker's Compensation Total Strong Neighborhoods Total 3,886.06 5,648.53 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10113116 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 30,731.33 HEALTHCARE MEDICAL SERVICE 28,277.05 HEALTHCARE MEDICAL SERVICE 45,507.66 HEALTHCARE DEPT TOTAL 104,516.04 DELTA DENTAL DENTAL MEDICAL SERVICE 3,796.81 DENTAL MEDICAL SERVICE 3,224.20 DENTAL MEDICAL SERVICE 3,854.07 ADMIN FEES 2,574.51 DENTAL DEPT TOTAL 13,449.59 VSP ADMIN FEES 1,090.36 VISION DEPT TOTAL 1,090.36 HEALTHCARE SELF INSURANCE FUND TOTAL 119,055.99 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2016 -2017 Budgetary Basis Statement of Revenues & Expenditures As of September 30, 2016 TRANSFERS IN (OUT) Transfers in - Sales Tax $ MONTH $ YEAR $ 15,725,000 PERCENT Transfers out - RAN Financing TO -DATE TO -DATE BUDGET OF BUDGET Transfers out REVENUES: (6,086,898) (25,824,649) 23.57% TOTAL TRANSFERS $ Taxes $ 2,446,552 $ 7,644,858 $ 31,574,550 24.21% Licenses & permits $ 11,837 $ 44,044 255,700 17.22% Intergovernmental $ 62,763 201,890 776,604 26.00% Charges for services 86,990 182,601 691,165 26.42% Fines & forfeits 51,944 192,832 695,750 27.72% Other $ 48,072 $ 100,516 104,322 96.35% TOTAL REVENUES $ 34,098,091 24.54% $ $ 8,366,739 2,708,157 EXPENDITURES: Personal services $ (1,341,045) $ (3,877,795) $ (18,541,121) 20.91% Materials & supplies (109,435) (208,704) (1,035,500) 20.15% Other services (157,587) (491,345) (2,159,483) 2215% Capital outlay (12,936) (110,433) (2,429,459) 4.55% TOTAL EXPENDITURES $ (24,165,563) 19.40% $ (1,621,003) $ (4,688,277) REVENUES OVER EXPENDITURES $ $ 9,932,528 1,087,154 $ 3,678,462 TRANSFERS IN (OUT) Transfers in - Sales Tax $ 1,243,456 $ 3,846,491 $ 15,725,000 24.46% Transfers out - RAN Financing - - (169,967) 0.00% Transfers out (1,963,590) (6,086,898) (25,824,649) 23.57% TOTAL TRANSFERS $ (720,134) $ (2,240,407) $ (10,269,616) 21.82% NET CHANGE IN FUND BALANCE $ 367,020 $ 1,438,055 $ (337,088) ENCUMBRANCES OUTSTANDING $ (1,400,877) FUND BALANCE (Budgetary Basis) Beginning Balance 3,544,741 3,544,741 Ending Balance $ 3,581,920 $ 3,207,653