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Home My WebLink About2016.11.01_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building Gtr 109 N Birch, Owasso, OK 74055 (�, Regular Meeting CVAI E7o/ 4 Tuesday, November 1, 2016 - 6:30 pmS 6 1. Call to Order Mayor Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • October 18, 2016, Regular Meeting B. Approve claims C. Accept public infrastructure improvements including one approach and two fire hydrants: 12700 E 100 St N (NinetyEight Multi- family Apartment Complex Phase II) 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the 2016 Safe Oklahoma Grant and budget amendment Jason Woodruff Staff recommends acceptance of the 2016 Safe Oklahoma Grant, authorization for the City Manager to execute the contract with the Oklahoma Attorney General's Office, and approval of a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures by $56,770. 6. Consideration and appropriate action relating to Resolution 2016 -19, calling an election for the purpose of electing City Council representation for Ward 3 and Ward 4 Juliann Stevens Staff recommends approval of Resolution 2016 -19. Consideration and appropriate action relating to Resolution 2016 -20, approving the Incurrence of indebtedness by the Owasso Public Works Authority (the "Authority ") issuing its Sales Tax Revenue Note, series 2016 (the "Note "); providing that the organizational document creating the Authority is subject to the provisions of the Note Indenture, authorizing the issuance of said Note; waiving competitive bidding with respect to the sale of said Note and approving the proceedings of the Authority pertaining to the sale of said Note; ratifying and confirming a Sales Tax Agreement by and between the City of Owasso, Oklahoma (the "City ") and the Authority pertaining to the year -to -year pledge of certain sales tax revenues; and containing other provisions relating thereto Linda Jones Staff recommends approval of Resolution 2016 -20. Owasso City Council November I, 2016 Page 2 8. Consideration and appropriate action relating to a budget amendment in the Capital Improvements Fund Linda Jones Staff recommends approval of a budget amendment in the Capital Improvements Fund, increasing the estimated revenue and the appropriation for expenditures by $21,265,000. 9. Consideration and appropriate action relating to Resolution 2016 -21, establishing user fees for the Owasso Community Center of the City of Owasso, and establishing an effective date Larry Langford Staff recommends approval of Resolution 2016 -21. 10. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing confidential communications between the City Council and the City Attorney concerning the potential acquisition of real property located at 120 E 2nd St, Owasso, Oklahoma, as provided for in Title 25, O.S. Section § 307(B)(3) Julie Lombardi 11. Report from City Manager • Monthly Public Works Project Status Report 12. Report from City Attorney 13. Report from City Councilors 14. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report — Pay Period Ending Date 10/15/16 • Health Care Self- Insurance Claims — dated as of 10/27/16 15. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 16. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, October 28, 2016. q I�i nn M. Stevens, De ty City Clerk OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 18, 2016 The Owasso City Council met in regular session on Tuesday, October 18, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, October 14, 2016. 1. Call to Order Mayor Lyndell Dunn called the meeting to order at 6:30 pm. 2. Invocation The invitation was offered by Glenn Shafer of Destiny Life Church, 3. Flag Salute Vice -Mayor Chris Kelley led the flag salute. 4. Roll Call Present Absent Mayor - Lyndeli Dunn None Vice- Mayor- Chris Kelley Councilor- Doug Bonebrake Councilor- Bill Bush Councilor -Jeri Moberly A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi 5. Presentation of the Employee of the Quarter Warren Lehr presented Employee of the Quarter, Chris Cook, Golf Department, 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • October 4, 2016, Regular Meeting • October 11, 2016, Regular Meeting B. Approve claims C. Approve and authorize the Mayor to execute the following "Agreement for Urban Engineering Services" (Engineers Agreements): • Crafton Tull & Associates, Inc., for driveway entrances, sanitary sewer and storm sewer for Safelock Storage, and • Tulsa Engineering & Planning Associates, Inc., for storm sewer, sanitary sewer and streets for Keys Landing II D. Accept the Cherokee Nation donation and approve a budget amendment in the Police Department, Half -Penny Sales Tax Fund, increasing the estimated revenue and increasing the appropriation for expenditures by $1,600 E. Accept the Department of Justice Grants and approve a budget amendment in the Police Department, General Fund, increasing the estimated revenue and increasing the appropriation for expenditures by $14,769 Owasso City Council October 18, 2016 Page 2 Accept the 2017 Oklahoma Highway Safety Grant, and authorize the City Manager to execute the contract with the Oklahoma Highway Safety Office, and approve a budget amendment in the Police Department, General Fund, increasing the estimated revenue and increasing the appropriation for expenditures by $63,000 Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $330,844.35 and addendum total of $93.81. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Consideration and appropriate action relating to items removed from the Consent Agenda None 8. Consideration and appropriate action relating to the renewal of the property - casualty insurance Jeff Atchison presented the item recommending approval of a contract with Oklahoma Municipal Assurance Group for property - casualty coverage in the amount not to exceed $109,130, authorization for the City Manager to execute the contract, and authorization for payment. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the contract, authorize the City Manager to execute the contract, and authorize payment, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to the excess Workers' Compensation insurance Jeff Atchison presented the item recommending approval of a contract with New York Marine & General /Midlands Management for Specific Excess Workers' Compensation Insurance in the amount of $62,412, authorization for the City Manager to execute the contract, and authorization for payment. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the contract, authorize the City Manager to execute the contract, and authorize payment, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to the final plat for Carrington Pointe II located approximately y2 mile south of the N 7500 E block of E 86 St N and south of the existing Carrington Pointe development Bronce Stephenson presented the item recommending approval of the Final Plat for Carrington Pointe II. There were no comments from the audience. Mr. Bush moved, seconded by Ms. Moberly to approve the Final Plat of Carrington Pointe II. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council October 18, 2016 Page 3 11. Consideration and appropriate action relating to the final plat for Oklahoma Central Credit Union located at the northeast corner of the intersection of E 116 St N and N 129 E Ave Bronce Stephenson presented the item recommending approval of the Final Plat for Oklahoma Central Credit Union. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Final Plat of Oklahoma Central Credit Union, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to amendments for re- appropriation of Carryover Budgets in FY 2016 -2017 Linda Jones presented the item recommending approval of the following FY 2017 budget amendments: • Increase the estimated revenues by $18,114 and the appropriation for expenditures by $322,394 in the General Fund; • Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by $1,469,268; • Increase the appropriation for expenditures in the Hotel Tax Fund by $36,822; • Increase the appropriation for expenditures in the Stormwater Management Fund by $1,002,055; • Increase the appropriation for expenditures in the Juvenile Court Fund by $28,000; and • Increase the appropriation for expenditures in the City Garage Fund by $36,057. There were no comments from the audience. After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve the FY 2017 budget amendments, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to acceptance of the Bailey Ranch Golf Course Pond Dam Repair /Retaining Wail Project and authorization for final payment Earl Farris presented the item recommending acceptance of the contract work and authorization for final payment to Lowry Construction in the amount of $44,409.56 resulting in a final contract amount of $86,059.11. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to accept the project and authorize final payment, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to Resolution 2016 -18, resolving the necessity of instituting and prosecuting condemnation procedures to obtain right -of -way and a permanent easement for the N Garnett Rd Widening Project (96 St N to 106 St N) Julie Lombardi presented the item recommending approval of Resolution 2016 -18. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve Resolution 2016 -18, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council October 18, 2016 Page 4 15. Report from City Manager Mr. Lehr recognized the Community Development Intern, Morgan Pemberton; acknowledged the traveling Vietnam Memorial, "The Wall that Heals" community event and announced upcoming events: The Willard Stone Family Art Exhibit - October 6 -26, 2016 at the Historical Museum; Harvest Festival and BARKtoberfest - October 29, 2016 at Rayolo Park; and the Character Council luncheon on November 10, 2016, at Tulsa Tech Center - Owasso, featuring keynote speaker Steve Largent, Pro Football Hail of Fame and former member of the U.S. House of Representatives. 16. Report from City Attorney None 17. Report from City Councilors Councilors commented on recent community events, recognizing the efforts of community volunteers and city staff; and appreciation for grant opportunities and community partners. 18. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date 10/1/16 • Health Care Self- Insurance Claims - dated as of 10/13/16 • Monthly Budget Status Report - September 2016 19. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 20. Adjournment Mr. Bush moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 7:20 pm. Lyndell Dunn, Mayor Lisa Wilson, Minute Clerk Claims List 11/1/2016 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL TREASURER PETTY CASH CC REFUNDIFINNEGAN 50.00 TREASURER PETTY CASH CC REFUND /HESS 50.00 TREASURER PETTY CASH CC REFUND /PATTERSON 50.00 TREASURER PETTY CASH CC REFUND /PAINTER 50.00 TOTAL GENERAL 200.00 MUNICIPAL COURT JPMORGAN CHASE BANK AMAZON - SUPPLIES 65.98 IFELK1NS YOUTH SERVICES OF TULSA YOUTH SERVICES 3,125.00 ENTERPRISES, LLC REMINDER SLIPS 86.00 TOTAL MUNICIPAL COURT 3,276.98 MANAGERIAL FURNITURE MARKETING GROUP FURNITURE MOVING 46333 TREASURER PETTY CASH MILEAGE REIMB /STEVENS 9720 JPMORGAN CHASE BANK CHAMBER- LUNCHEON 15.00 JPMORGAN CHASE BANK CHAMBER- LUNCHEON 15.00 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 4.80 TOTAL MANAGERIAL 595.33 FINANCE JPMORGAN CHASE BANK SKILLPATH- SEMINAR 155.95 TREASURER PETTY CASH MILEAGE REIMB /JONES 47.90 JPMORGAN CHASE BANK AMAZON -BOOKS 24,98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 4.36 FURNITURE MARKETING GROUP FURNITURE MOVING 300.00 RSM US LLP PROFESSIONAL FEES -AUDIT 18,000.00 JPMORGAN CHASE BANK NOWDOCS- W- 2'S/1099'S 280.00 JPMORGAN CHASE BANK AMAZON -FLOOR MAT 1 39.99 TOTAL FINANCE 18,853.18 HUMAN RESOURCES JPMORGAN CHASE BANK HOBBY LOBBY -EMP RECOGNIT 8.70 JPMORGAN CHASE BANK AMAZON -EMPL DEVELOPMENT 30.32 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 248.00 JPMORGAN CHASE BANK EVENTBRITE - REFUND -25.00 TULSA EMERGENCY MEDICAL CENTER PRE EMPLOY DRUG SCREENING 448.00 TULSA EMERGENCY MEDICAL CENTER RANDOM DRUG SCREENING 538.00 RICH & CARTMILL, INC TREASURER'S BOND 450.00 JPMORGAN CHASE BANK MEETING EXPENSE 51.00 TREASURER PETTY CASH NOTARY FILING FEE 10.00 JPMORGAN CHASE BANK CHAMBER- LUNCHEON 15.00 TOTAL HUMAN RESOURCES 1,774.02 GENERAL GOVERNMENT JPMORGAN CHASE BANK SCHOOLS IN- TABLES 2,501.20 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 29.99 Page 1 Claims List 11/1/2016 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL GOVERNMENT.. JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 59.98 MCAFEE & TAFT LEGAL - PERSONNEL 48.00 MCAFEE & TAFT LEGAL - PERSONNEL 104.40 BH MEDIA HOLDING GROUPS, INC PUBLIC NOTICES 635.52 MCAFEE & TAFT LEGAL PERSONNEL 5,317.00 CINTAS CORPORATION CARPET CLEANING 63.80 INCOG LEGISTLATIVE CONSORTIUM 1,464.25 DRAKE SYSTEMS INC COPY SUPPLIES 519.61 AEP /PSO ELECTRIC USE 4,480.11 CINTAS CORPORATION CARPET CLEANING 63.80 JPMORGAN CHASE BANK AMERICAN WASTE - REFUSE 81.32 JPMORGAN CHASE BANK MAILFINANCE -LEASE 1,140.00 TOTAL GENERAL GOVERNMENT 16,508.98 COMMUNITY DEVELOPMENT JPMORGAN CHASE BANK INTL CODE COUNCIL -TRAIN 43.50 HAROLD RANDALL PINNEY CODE ENFORCEMENT MOWING 150.00 M. B. BICKERSTAFF CODE ENFORCEMENT MOWING 150.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 150.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 200.00 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 58.53 TREASURER PETTY CASH MILEAGE REIMB /FRITSCHEN 32.40 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 24.29 JPMORGAN CHASE BANK CHAMBER - LUNCHEON 30.00 JPMORGAN CHASE BANK AMER PLANNING- MEMBERSHIP 365.00 JPMORGAN CHASE BANK CHAMBER - REGISTRATION 40.00 JPMORGAN CHASE BANK 1OFFICE DEPOT - SUPPLIES 16.32 TOTAL COMMUNITY DEVELOPMENT 1,260.04 ENGINEERING UNIFIRST HOLDINGS LP CLEANING 15.01 UNIFIRST HOLDINGS LP M CLEANING 17.71 UNITED STATES CELLULAR CORPORATION TUNIFORIM L PHONES 56.55 OKLAHOMA FLOODPLAIN MANAGERS NEWAL 75.00 TOTAL ENGINEERING 164.27 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK IHOME DEPOT -TOOLS 11.23 TOTAL INFORMATION TECHNOLOGY 11.23 SUPPORT SERVICES JPMORGAN CHASE BANK UNIQUE STITCH - REPAIR PART 64.00 JPMORGAN CHASE BANK AMAZON -SS DIRECTOR SURFAC 1,149.99 SPRINT SOLUTIONS, INC. SPRINT CARDS 79.98 SHI INTERNATIONAL CORP SOFTWARE 250.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 13.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 13.27 Page 2 Claims List 11/1/2016 Budget Unit Title Vendor Name Payable Description PaymentAmounl SUPPORT SERVICES... JPMORGAN CHASE BANK LOWES -LIGHT BULBS 21.98 JPMORGAN CHASE BANK LODGING EXPENSE 310.17 JPMORGAN CHASE BANK DALE & LEES - SERVICE CH 260.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.46 JPMORGAN CHASE BANK SAMSCLUB- SHELVING 119.96 JPMORGAN CHASE BANK DISPLAY SALES - RODS /PINS 627.65 TREASURER PETTY CASH PARKING FEE 3.00 TREASURER PETTY CASH MICROPHONE WINDSCREEN 4.34 JPMORGAN CHASE BANK LOWES- HARDWARE 9.18 JPMORGAN CHASE BANK BEST BUY -LASER POINTER 61.99 JPMORGAN CHASE BANK LOWES -LAMP CORD 2.17 JPMORGAN CHASE BANK COX -OC INTERNET SERVICE 69.95 JPMORGAN CHASE BANK LOWES -PARTS 11.75 JPMORGAN CHASE BANK LOWES-LIQUID PLUMBER 12.46 TOTAL SUPPORT SERVICES 3,090.57 CEMETERY UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 SPOK, INC. PAGER USE 77.88 AEP /PSO ELECTRIC USE 27.93 TOTAL CEMETERY 120.63 POLICE COMMUNICATIONS AEP IPSO ELECTRIC USE 344.00 TREASURER PETTY CASH NOTARY RENEWAL FEE 20.00 TREASURER PETTY CASH TRAVEL EXPENSE 8.00 TREASURER PETTY CASH NOTARY FILING FEE 10.00 TREASURER PETTY CASH MILEAGE REIMB /ALLEN 138.78 JPMORGAN CHASE BANK WALMART- PRISONER BOARD 127.73 JPMORGAN CHASE BANK SAMSCLUB- PRISONER BOARD 59.38 JPMORGAN CHASE BANK CHAMBER- TRAININGANATSON 495.00 JPMORGAN CHASE BANK LODGING EXPENSE 223.20 JPMORGAN CHASE BANK LODGING EXPENSE 223.20 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 35.25 JPMORGAN CHASE BANK QUEENSBORO- UNIFORMS 100.80 TOTAL POLICE COMMUNICATIONS 1,785.34 ANIMAL CONTROL JPMORGAN CHASE BANK LOWES- SUPPLIES 169.30 JPMORGAN CHASE BANK CANADA DASHCAM- SUPPLIES 17.41 JPMORGAN CHASE BANK CANADA DASHCAM -INTL FEE 0.17 JPMORGAN CHASE BANK PIERCE- SUPPLIES 249.00 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 33.30 JPMORGAN CHASE BANK SEWELL DIRECT-SUPPLIES 106.63 JPMORGAN CHASE BANK AMAZON- SUPPLIES 20.51 Page 3 Claims List "ryvP4111.1 Budget Unit Title Vendor Name Payable Description Payment Amount ANIMAL CONTROL... JPMORGAN CHASE BANK WALMART - SUPPLIES 145.46 JPMORGAN CHASE BANK SERENITY- CREMATION 255.00 JPMORGAN CHASE BANK WALKERK- SUPPLIES 300.00 AEP /PSO ELECTRIC USE 199.36 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES 49.65 TOTAL ANIMAL CONTROL 1,546.79 EMERGENCY PREPAREDNES AEP IPSO ELECTRIC USE 126.45 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 21.89 TOTAL EMERGENCY PREPAREDNESS 148.34 STORMWATER JPMORGAN CHASE BANK NEW HOLLAND -PARTS 1,863.18 UNIFIRST HOLDINGS LP UNIFORM CLEANING 3510 JPMORGAN CHASE BANK GRAINGER -PPE 6.66 SPOK, INC. PAGER USE 44.40 JPMORGAN CHASE BANK P&K EQUIP- TRIMMER LINE 62.95 JPMORGAN CHASE BANK LOWES- HARDWARE 9.04 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.20 JPMORGAN CHASE BANK QUALITY TIRE -TIRES 217.50 TOTAL STORMWATER 2,274.13 PARKS ANCHOR STONE COMPANY REPAIR SCREENING 8.31 CITY OF OWASSO OWASSO PARKS WATER SERVIC 31,729.13 AEP IPSO ELECTRIC USE 1,633.25 OWASSO TOP SOIL DIRT 135.00 UNIFIRST HOLDINGS LP PARKS UNIFORMS 23.96 WASHINGTON CO RURAL WATER DISTRICT WATER MCCARTY PARK 36.00 VERDIGRIS VALLEY ELECTRIC COOP PARKS OFFICE ELECTRICITY 96.08 ANDREA SMITH PARK RESTROOMS JANITORIAL 1,175.00 CITY OF OWASSO OWASSO PARKS WATER SERVIC 20.35 CITY OF OWASSO OWASSO PARKS WATER SERVIC 33.97 CITY OF OWASSO OWASSO PARKS WATER SERVIC 682.30 CITY OF OWASSO OWASSO PARKS WATER SERVIC 3,742.56 CITY OF OWASSO OWASSO PARKS WATER SERVIC 65227 CITY OF OWASSO JOWASSO PARKS WATER SERVIC 6.78 TOTAL PARKS 39,974.96 PUBLIC ART BENCHES JPMORGAN CHASE BANK LOWES- FORMING SUPPLIES 53.20 JPMORGAN CHASE BANK EQUIPMENT ONE - RENTAL 165.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 95.00 OKLAHOMA CORRECTIONAL INDUSTRIES PARK BENCHES 1,360.00 TWIN CITIES READY MIX, INC CONCRETE 264.00 Page 4 Claims List 11/1/2016 Budget Unit Title I Vendor Name Payable Description jPayment Amount TOTAL PUBLIC ART BENCHES 1,937.20 CULTURE AND RECREATION FURNITURE MARKETING GROUP FURNITURE MOVING 231.67 FELKINS ENTERPRISES, LLC SIGN 165.00 FELKINS ENTERPRISES, LLC FLYERS 200.00 TOTAL CULTURE AND RECREATION 596.67 COMMUNITY CENTER JPMORGAN CHASE BANK TUCKER - SUPPLIES 162.50 DAVCO MECHANICAL CONTRACTORS,INC AC REPAIR 454.06 AEP /PSO ELECTRIC USE 1,518.10 TOTAL COMMUNITY CENTER 2,134.66 HISTORICAL MUSEUM AEP /PSO ELECTRIC USE 158.13 TOTAL HISTORICAL MUSEUM 158.13 ECONOMIC DEV TREASURER PETTY CASH MILEAGE REIMB /LEVO 415.20 TOTAL ECONOMIC DEV 415.20 96,826.6 FUND GRAND TOTAL AMBULANCE SERVICE 771A"AN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 345.25 TOTAL AMBULANCE SERVICE 345.25 AMBULANCE JPMORGAN CHASE BANK LAERDAL- TRAINING EQUIP 5,785.30 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 17.49 JPMORGAN CHASE BANK SAS - SUPPLIES 608.17 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES 254.82 JPMORGAN CHASE BANK WS DARLEY -BOLT CUTTERS 110.90 JPMORGAN CHASE BANK ARROW INT'L- SUPPLIES 1,658.75 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 60.20 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 61.96 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 556.20 JPMORGAN CHASE BANK FULLERTON- SUPPLIES 43.50 JPMORGAN CHASE BANK MCKESSON -FLU SHOTS 299.67 JPMORGAN CHASE BANK MCKESSON -TB SKIN TESTS 269.36 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 13.60 JPMORGAN CHASE BANK ZOLL - RESCUENET MAINTEANCE 8,500.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 12.99 JPMORGAN CHASE BANK FULLERTONSUPPLIES 61.50 JPMORGAN CHASE BANK EXCELLANCE -HVAC REPAIRS 14.62 Page 5 Claims List 11/1/2016 Budget Unit Title Vendor Name Payable Description IPaymentAmount TOTAL AMBULANCE 18,329.03 18,674.2 FUND GRAND TOTAL E911 COMMUNICATIONS COX COMMUNICATIONS SVC FEES T1 CIRCUITS 233.95 INCOG -E911 E911 ADMIN SVC FEES 8,178.98 INCOG -E911 E911 ADMIN SVC FEES 8,155.34 MOTOROLA SOLUTIONS, INC IR SITE MAINT 2,082.91 JPMORGAN CHASE BANK TOTAL RADIO -MAINT CONTRCT 410.00 TOTAL E911 COMMUNICATIONS 19,061.18 19,061.1 FUND GRAND TOTAL JUVENILE COURT - JV COUR' YOUTH SERVICES OF TULSA YOUTH SERVICES 11000.00 TOTAL JUVENILE COURT - JV COURT 1,000.00 1,000.0 FUND GRAND TOTAL HOTEL TAX - ECON DEV AEP /PSO ELECTRIC USE 55.92 JPMORGAN CHASE BANK TRAVEL EXPENSE 6129 JPMORGAN CHASE BANK TRAVEL EXPENSE 22.55 JPMORGAN CHASE BANK TRAVEL EXPENSE 20.07 JPMORGAN CHASE BANK AMERICAN - BAGGAGE FEE 25.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 77.20 JPMORGAN CHASE BANK TULSA AIRPORT- PARKING 30.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 12.10 JPMORGAN CHASE BANK AMERICAN - BAGGAGE FEE 25.00 TOTAL HOTEL TAX - ECON DEV 329.13 329.1 FUND GRAND TOTAL STORMWATER- STORMWATE AEP IPSO JELECTRIC USE 592.07 TOTAL STORMWATER- STORMWATER 592.07 SPORTS PRK DETENTION PC EAGLE ENVIRONMENTAL CONSULTING, INC ENVIRONMENTAL SURVEY 3,500.00 EAGLE ENVIRONMENTAL CONSULTING, INC ENVIRONMENTAL SURVEY 5,000.00 TOTAL SPORTS PRK DETENTION POW 8,500.00 9,092.0 FUND GRAND TOTAL AMBULANCE CAPITAL FD JPMORGAN CHASE BANK STRYKER -COT MODIFICATIONS 12,294.19 Page 6 Claims List 11/1/2016 Budget Unit Title I Vendor Name Payable Description IPayment Amount TOTAL AMBULANCE CAPITAL FD 12,294.19 12,294.1 FUND GRAND TOTAL RAYOLA SPLASH PAD EXPAN PDG, INC. IRAYOLA SPLASH PAD EXPANSI 550.00 TOTAL RAYOLA SPLASH PAD EXPANS 550.00 5KTRAIL JPDG, INC. ISPORTS PARK TRAIL 2,200.00 TOTAL 5K TRAIL 2,200.00 2,750.0 FUND GRAND TOTAL SALES TAX FUND -FIRE JPMORGAN CHASE BANK ADVANCE AUTO -PARTS 41.80 JPMORGAN CHASE BANK SUMMIT TRUCK - SUPPLIES 305.50 JPMORGAN CHASE BANK LODGING EXPENSE 95.55 JPMORGAN CHASE BANK LODGING EXPENSE 95.55 JPMORGAN CHASE BANK LODGING EXPENSE 95.55 JPMORGAN CHASE BANK OREILLY -PARTS 15.40 JPMORGAN CHASE BANK OREILLY- SUPPLIES 37.46 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 21.92 JPMORGAN CHASE BANK LODGING EXPENSE 103.31 JPMORGAN CHASE BANK GCR TIRE- VEHICLE PARTS 165.48 JPMORGAN CHASE BANK REASORS- SUPPLIES 14.60 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 21.98 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 38.32 JPMORGAN CHASE BANK AIR CLEANING - MAINT /SERVIC 1,828.47 JPMORGAN CHASE BANK MAIL THIS- SUPPLIES 14.12 JPMORGAN CHASE BANK PROMOZ- UNIFORM CLOTHING 55.05 JPMORGAN CHASE BANK RED BUD -A/C FILTERS 75.54 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 175.73 TREASURER PETTY CASH TRAVEL EXPENSE 214.28 TREASURER PETTY CASH TRAVEL EXPENSE 216.68 TREASURER PETTY CASH TRAVEL EXPENSE 215.61 TREASURER PETTY CASH TRAVEL EXPENSE 215.61 JPMORGAN CHASE BANK LENOX -TOW CHARGE 235.00 AEP /PSO ELECTRIC USE 4,078.30 JPMORGAN CHASE BANK LOWES- SUPPLIES 2.65 JPMORGAN CHASE BANK DRY CLEANING- UNIFORMS 95.37 JPMORGAN CHASE BANK BSHIFTER- TRAINING 385.00 JPMORGAN CHASE BANK BSHIFTER - TRAINING 385.00 JPMORGAN CHASE BANK EMERG MEDICAL - UNIFORM 875.40 JPMORGAN CHASE BANK BSHIFTER- TRAINING 385.00 JPMORGAN CHASE BANK BSHIFTER- TRAINING 90.00 Page 7 Claims List 11/1/2016 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND - FIRE... JPMORGAN CHASE BANK TCP GLOBAL - VEHICLE PARTS 63.11 BIG POPPY'S UNIFORMS & APPAREL UNIFORMS 11,004.00 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORMS 17,074.00 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORMS 293.00 CASCO INDUSTRIES INC UNIFORM /PPE 3,733.00 BAILEY EVENT CENTER, INC. TRAINING 300.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 45.39 JPMORGAN CHASE BANK IMAGENET -LEASE 440.17 JPMORGAN CHASE BANK BEST BUY -PC PARTS 169.96 JPMORGAN CHASE BANK ZOLL- RESCUENET- MAINTENANC 6,286.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 8.22 JPMORGAN CHASE BANK IFIRE SERVICE - TRAINING 1,800.00 TOTAL SALES TAX FUND -FIRE 51,812.08 51,812.0 FUND GRAND TOTAL SALES TAX FUND- POLICE JPMORGAN CHASE BANK TRAVEL EXPENSE 7.79 JPMORGAN CHASE BANK OPERATING SUPPLIES 60.25 JPMORGAN CHASE BANK AMAZON- SUPPLIES 17.31 JPMORGAN CHASE BANK LOWES -HOT WATER LINE 50.44 JPMORGAN CHASE BANK BOB MOORE -TORT CLAIM 768.45 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM ITEMS 59.99 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 1,389.90 JPMORGAN CHASE BANK LODGING EXPENSE 552.35 KATHY H THOMAS, PHD TRAINING CONSULTATION 600.00 JPMORGAN CHASE BANK AMAZON -ITEM RETURN -3.21 JPMORGAN CHASE BANK AMAZON -ITEM RETURN -40.67 JPMORGAN CHASE BANK OFFICEREPLA- SUPPLIES 10.11 JPMORGAN CHASE BANK US CANINE - ANNUAL DUES 50.00 JPMORGAN CHASE BANK INTERSTATE- SUPPLIES 46.50 JPMORGAN CHASE BANK VISTAPRINT- SUPPLIES 4.99 AEP /PSO ELECTRIC USE 3,667.26 JPMORGAN CHASE BANK TRAVEL EXPENSE 8.00 JPMORGAN CHASE BANK TRAVELEXPENSE 8.00 SPOK, INC. PAGER USE 35.52 TREASURER PETTY CASH NOTARY RENEWAL FEE 20.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 19.05 JPMORGAN CHASE BANK AT YOUR SERVICE- RENTAL 80.00 JPMORGAN CHASE BANK TRI TECH FORENSICS - SUPPLI 371.95 JPMORGAN CHASE BANK LOWES - VEHICLE PARTS 119.00 JPMORGAN CHASE BANK INTERSTATE BATTERIES 16.80 JPMORGAN CHASE BANK SAMS INTERNET- MEMBERSHIP 100.00 JPMORGAN CHASE BANK SAMS INTERNET - SUPPLIES 5.61 JPMORGAN CHASE BANK TROPHY & PLAQUE- AWARDS 46.50 Claims List 11/112016 Budget Unit Title Vendor Name Payable Description PaymentAmount SALES TAX FUND - POLICE... JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 161.32 JPMORGAN CHASE BANK WALMART -LAB SUPPLIES 11.86 JPMORGAN CHASE BANK TRAVEL EXPENSE 8.56 JPMORGAN CHASE BANK WALMART -PARTS 21.65 JPMORGAN CHASE BANK LOWES- SUPPLIES 28.14 JPMORGAN CHASE BANK OK POLICE SPLY -UNIF ITEMS 5.95 JPMORGAN CHASE BANK REASORS - SUPPLIES 30.86 JPMORGAN CHASE BANK REASORS- SUPPLIES 10.47 JPMORGAN CHASE BANK USPS - MAILING COST 3.02 JPMORGAN CHASE BANK SOUTHERN AG -K9 SUPPLIES 111.96 JPMORGAN CHASE BANK ACADEMY - FIREARM SUPPLIES 44.98 JPMORGAN CHASE BANK GLOCKSUPPLIES 17.00 JPMORGAN CHASE BANK PETSMART -K9 SUPPLIES 25.57 JPMORGAN CHASE BANK BIG POPPYS- UNIFORM ITEM 35.00 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 20.70 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 82.58 JPMORGAN CHASE BANK KUM & GO -WATER 6.54 JPMORGAN CHASE BANK KUM & GO -WATER 16.85 JPMORGAN CHASE BANK RAYALLEN -K9 SUPPLIES 87.59 TOTAL SALES TAX FUND - POLICE 8,802.49 8,802.4 FUND GRAND TOTAL SALES TAX FUND - STREETS JPMORGAN CHASE BANK OREILLY - CLEANING SUPPLIES 11.78 JPMORGAN CHASE BANK LOWES -TOOLS 191.33 JPMORGAN CHASE BANK VANCE BROTHERS -TACK OIL 56.70 JPMORGAN CHASE BANK LOWES -TOOLS 15.82 JPMORGAN CHASE BANK LOWES - BATTERIES 99.00 JPMORGAN CHASE BANK FLEET DISTRIB- SAFETY COAT 55.95 JPMORGAN CHASE BANK EQUIPMENT ONE - PROPANE 126.44 SPOK, INC. PAGER USE 112.54 JPMORGAN CHASE BANK CNG FUEL 6.71 JPMORGAN CHASE BANK CNG FUEL 7.94 DIESEL POWER PLUS, LLC TRUCK PLOW 6,455.81 ROADSAFE TRAFFIC SYSTEMS, INC FY 15 -16 STRIPING PROJECT 30,620.96 AEP IPSO ELECTRIC USE 1,684.33 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 33.06 JPMORGAN CHASE BANK ATWOOD -SHOP TOWELS 71.76 JPMORGAN CHASE BANK GRAINGER -PPE 6.66 JPMORGAN CHASE BANK ATWOOD -PAINT SUPPLIES 19.96 JPMORGAN CHASE BANK ATWOOD- RUBBER BOOTS 14.99 JPMORGAN CHASE BANK HOME DEPOT - RENTAL 75.00 JPMORGAN CHASE BANK GELLCO- SAFETY BOOTS 152,99 JPMORGAN CHASE BANK BUMP2BUMP- TOGGLE SWITCH 7.14 Page 9 Claims List 11/112016 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND - STREETS... UNIFIRST HOLDINGS LP UNIFORM CLEANING 43.51 UNIFIRST HOLDINGS LP UNIFORM CLEANING 43.51 TWIN CITIES READY MIX, INC CONCRETE 2,050.00 TWIN CITIES READY MIX, INC CONCRETE 922.50 TWIN CITIES READY MIX, INC CONCRETE 717.50 TWIN CITIES READY MIX, INC CONCRETE 144.00 ANCHOR STONE COMPANY STONE 76.36 APAC - OKLAHOMA, INC. ASPHALT 82.80 OWASSO TOP SOIL DIRT 65.00 SIGNALTEK INC TRAFFIC SIGNAL REPAIRS 1,274.45 SIGNALTEK INC TRAFFIC SIGNAL REPAIR 901.25 AMERICAN PUBLIC WORKS ASSOCIATION TRAINING 595.00 APAC - OKLAHOMA, INC. ASPHALT 828.00 TULSA ASPHALT, LLC ASPHALT 152.53 TWIN CITIES READY MIX, INC CONCRETE 410.00 TWIN CITIES READY MIX, INC CONCRETE 192.00 JPMORGAN CHASE BANK LOWES -BROOM 34.98 JPMORGAN CHASE BANK NORTHERN TOOL- SUPPLIES 99.96 JPMORGAN CHASE BANK NORTHERN TOOL- SUPPLIES 14.99 JPMORGAN CHASE BANK INORTHERN TOOL - SUPPLIES 119.99 TOTAL SALES TAX FUND - STREETS 48,595.20 STREET REHAB FY16 LOWRY CONSTRUCTION SERVICES FY 15716 STREET REHAB PRO 70,514.61 TOTAL STREET REHAB FYI 70,514.61 119,109.81 FUND GRAND TOTAL Cl - FBO BUILDING MEEK'S LITHOGRAPHING CO. IWINDOW WRAPS -CITY HALL 1,130.00 TOTAL CI - FBO BUILDING 1,130.00 TOWER EQUIPMENT UPGRA[ MOTOROLA SOLUTIONS, INC 1800 MHZ P25 UPGRADE 236,817.51 TOTAL TOWER EQUIPMENT UPGRADE 236,817.51 CI - GARN WID 96TH -106TH EAGLE ENVIRONMENTAL CONSULTING, INC ENVIRONMENTAL SURVEY 3,500.00 TOTAL CI- GARNWID96TH -106TH 3,500.00 STREET REHAB FY17 TERRACON CONSULTANTS INC IGEOTECHNICAL ENGINEERING 9,600.00 TOTAL STREET REHAB FY17 91600.00 251,047.51 IFUND GRAND TOTAL Page 10 Claims List 11/1/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount CITY GARAGE AEP IPSO ELECTRIC USE 393.31 JPMORGAN CHASE BANK FULLERTON- ACETYLENE GAS 73.65 AT &T MOBILITY WIRELESS SERVICE 57.63 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEE 28.36 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEE 28.36 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 39.78 JPMORGAN CHASE BANK UNITED FORD -PART RESALE 71.72 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 197.41 JPMORGAN CHASE BANK QUIK SERVICE -STOCK STEEL 36.30 JPMORGAN CHASE BANK HERITAGE CRYSTAL -OIL PKUP 155.80 JPMORGAN CHASE BANK GOODYEAR -TIRES 3,394.95 JPMORGAN CHASE BANK HESSELBEIN -TIRES 424.44 JPMORGAN CHASE BANK HESSELBEIN -TIRE FOR UTV 72.08 JPMORGAN CHASE BANK B &M WAREHOUSE -OIL 646.80 JPMORGAN CHASE BANK TATE BOYS- ALIGNMENT 79.95 JPMORGAN CHASE BANK SPEEDTECH -LT BAR BRACKETS 61.27 JPMORGAN CHASE BANK TULSA GAS TECH -PARTS 111.00 JPMORGAN CHASE BANK PAVEY'S -PAINT BUMPER 198.20 JPMORGAN CHASE BANK OREILLY -PARTS RESALE 2,020.00 JPMORGAN CHASE BANK OREILLY -SHOP SUPPLIES 197.22 JPMORGAN CHASE BANK SUMMIT -BRAKE PAD KITS 1,174.85 JPMORGAN CHASE BANK B & M CUSTOM - CONVERTER 1,010.00 JPMORGAN CHASE BANK GOODYEAR- PDTIRES 1,642.10 JPMORGAN CHASE BANK SPEEDOMETER- REPAIR 138.00 TOTAL CITY GARAGE 12,253.18 12,253.1 FUND GRAND TOTAL WORKERS' COMP SELF -INS CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS EXPEN 11.92 CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS EXPEN 323.00 TOTAL WORKERS' COMP SELF -INS 334.92 WORKERS' COMP SELF -INS CITY OF OWASSO IMPRESTACCOUNT RS COMP CLAIMS EXPEN 1,753.86 CITY OF OWASSO IMPRESTACCOUNT RS COMP CLAIMS EXPEN 7ww 1,074.79 74,236.48 CITY OF OWASSO IMPREST ACCOUNT RS COMP CL AIMS EXPEN TOTAL WORKERS' COMP SELF -INS 7,065.13 7,400.0 FUND GRAND TOTAL GEN LIAB -PROP SELF INS JJPMORGAN CHASE BANK BOB MOORE -TORT CLAIM 1,916.08 TOTAL GEN LIAB -PROP SELF INS 1,916.08 Page 11 Claims List 11/1/2016 Page 12 O—T Citoxw' out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure including One Approach and Two Fire Hydrants at NinetyEight Multi- family Apartment Complex Phase II DATE: October 28, 2016 BACKGROUND: The subject residential development is located at 12700 E 100 St North. Public infrastructure includes a concrete approach and two fire hydrants including all appurtenances. FINAL INSPECTIONS: Final inspections for all infrastructure components were completed in September 2016 by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of a concrete approach and water system improvements (two fire hydrants) at NinetyEight Multi- family Apartment Complex Phase II. ATTACHMENTS: Location Map City Attorney bond approval letter & copy of bonds 98 APARTMENTS PHASE II , y �1 t tT�': v r. + '�. �g j �. 4'. % a .��1 �•� y2� * i 51�oi"5>�iff Gale ST JOHNS HOSPITAi .,, �� •, ;IrW• j r -Mr��ay�h y''..,�'� - ^'�^'w°"r.''^+! g,,, �,°, .- , • , , ' - , ��1 ^I�3J � .11r Irrr n•I. !� vJi. 7. t Y 1 n'f yp r a�98APTS PH II r j � � �4 6 `r� ',ti a + ""`• 4 , i' ✓ ' %,98 APTS P' I 1 IN rHw�lr 5 1, 9 d� y J r r i. yr t .. i _..1 f ys.;•.t � WALMART r. i111,If � I ' ' HIGHWAY 169 'I EEr_ _ rry. •��._3F ,~•zr�i ^ „n', -� "..1 tK tq} �. _ Q, j � � �t'�e w 0��,� � 'I ♦. 1 Ir 3= n r ,g� u;. .. � "M '? K � Ftl M •nF ,-1 .j�� x a• ,• � r P'r € _ �, �. i W � 'i - ILi. 1 M Ti °�•' - 300rni I Fc r1 �u 500 h- �� • 1" = 376 ft LOCATION MAP 10/03/2016 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso Public staff for the most up -to -date Information. Farris, Earl From: Lombardi, Julie Sent: Sunday, May 22, 2016 2:28 PM To: Eaton, Steven Subject: RE: 98 Apt. Phase 2 Bonds Steven, I have reviewed the waterline and concrete approach maintenance bond for NinetyEight Apartments, Phase II, at your request. The Attorney -in -Fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $1,852,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi 3ulie Trout Lombardi City Attorney 111 North Main Owasso, Oklahoma 74055 918.376- 1511(o) 918.376 -1599 (f) From: Eaton, Steven Sent: Thursday, May 19, 2016 10:07 AM To: Lombardi, Julie Subject: 98 Apt. Phase 2 Bonds Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seaton@citvofowasso.com Phone 918 - 272 -4959 Cell 918- 693 -3979 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: OR34939 KNOW ALL MEN BY THESE, PRESENTS, That we Developer's Paving Company as Principal (Developer and /or Contractor), and Granite Re, Inc. as Surety, are held and firmly bound unto the. City of Owasso, Oklahoma, as Obligee, in the penal sum of Thirteen Thousand, Four Hundred Eighty -Nine Dollars and 70/100" ^" " ($13,489.70) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, admiiiistrato :s, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEARS after final approval of the Waterline and Concrete Approach to Serve NinetyEight Apartments, Phase II, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Olahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligeo for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: MAY 13, 2016 Developer's Paving Comp ny, Principal BY: 14— Granite Re, Inc., Surety BY: Attorney -in -Fact Amy Lamb r t GRAh11TEE, INC. GENERAL POWER OF ATTORNEY Know all Men by these presents: Thal GRANITE RE, INC., a corporation organized and existing under the laws of the state of OKLAHOMA and having ilsprindpal office I at the City p(OKLAHOrViA CITY in the State of OKtAHOMA.does hereby constRute and appoint: [TARRY L. HERRING;' SHANNON. NICHOLAS; VICKY JARVIS; JANE HENDON; CARLA CARI ER; ;AMY LAMBERT; PAM SLATON; AUDREY MCGRAW; NANCY M. HANSEN.Its hue and lawful Attorney-, ht- Pacl(s) for the followingpurposes, td wit. ` To sign Rsnanig as surely lo, and to execute, seal and acknowledge any and alLbonrls, and to respectively do anti perform any And all acls'and things setforlh In the resolution of the Board of Directors of the said GRANII E RE, INC. A certified copy of which Is ldrelo annexed and made a part of this Power of Attorney; and the Bald GRANITE RE, INC, through us, its Board of Dh'ecwrs; tier eby rallffes and confirms all and whatsoever the said: BARRY G, HERRING; SHANNON NICHOLAS; VICKY JARVIS; JANE HENDON; CARLA CARTER; AMY LAMBERT; PAM "SLATON; AUDREY MCC RAW; NANCY M. HANSEN may lawfully ilo in the pre ices by virtue of these presents. M Witness Wher'egf, the said GRANITE RE, INC, has caused this instrument to be seated With its cmpora(e seal, duly attested by the signatures of its President and 5ecretar"yjTrcasurer, this 17 °i lay of Junc, 2015, Kennet t p. Whfitin on, Presl e-M,':' STATE OF OKLAHOMA SS: COUNTY OF OKLAHOMA) Kyle .-McDonald, Treasurer On this 17a' dayof June, 2015, before me personally came Kenneth D. Whittington,, President of the GRANITE RE, INC,- Company and l Kyle P, McDonald, swelary/Treaswef of said Company, with both of whom I Ann personally acquainted, wlio being by me severally duly sworn, said, that they, the said Kenneth D. Whittingion and:Kylo P. McDonald were respectively the Presdent and the Secretary/Treasurerof GRANITE RE, INC„ the corporation described in and which executed the foregoing' Power of Attorney; that they each knew the seal 'of :s2ld, corporation; that the, eal af(Ixed to said Power�of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their nah a thereto by like order as. President and.5ecretary(Creasurei, respecCVely, of the Company.' My Commission Expires: ee J Cow August 8, 2017 Nota Public i Commission #:'01013257 _ Hk r GRANITE RE; INC. - ` - Certificate THE UNDCRSIGNED,, being lire duly elected acid acting Secretary/ireasurer, of Granite Re, Inc„ an Oklahopta Corporation, HEREBY CERTIFIES . 'that the followrug resolution Is a true and correct excerpt Eton the Jul the of the: in of the Board of Directors of Granite "Re; Inc: and that set Rower of Attorney has:ndt been revoked and is now In full force and effect. :'RESOLVED, that the President, any Vice President, the Secretary,'and any Asslstant Vfce President shall each have authority to appoint "I idNiduals as atforneys•in4iiet or under other approprlate titles with AuthorRy:to execute on behalf of the company fidelity and to bonds and other documents of similar character Issued by the Company In the.course of its business, On any instrument making or evidencing such appoinhiretlt, the signatures may be affixed by facsimile, On any instrument conferring ucfi aulj ority pr on any bond or'undertakingW the Company, the seat, or a facsimile thereof, may, be impressed or affixed or fn any other manner reproduced; provided, however, that the seal shall not 6e necessary to the validity of any such 6tstrumenf or undertaking." I ITNESS WH OF, the tmdersigned r,� s subscribed this Certificate.and affixed the corporate seat of the Corporation this day of r�', 20 G-cC E ; 511 ;L Kyle P McDonald, Secretary/treasurer GR0800 -1 - .. NlnetyElght Apartments - Phase II Waterline and Concrete Approach Description Units Unit Price Extended Price Concrete Approach 1 Ea $ 2,600.00 $ 2,600.00 Fire Hydrant 2 Ea $ 3,616.85 $ 7,233.70 10'N6" Tapping Sleeves 2 Ea $ 840.00 $ 1,680.00 6" Valve 2 Ea $ 988.00 $ 1,976.00 $ 13,489.70 TPC AyWi out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Jason Woodruff Deputy Chief of Police SUBJECT: Supplemental Appropriation -Safe Oklahoma Grant DATE: October 28, 2016 BACKGROUND: In 2012, the Oklahoma legislature passed HE 3052, which created a grant program within the Attorney General's office, now known as the Safe Oklahoma Grant Program. The Attorney General was authorized to award competitive grant funds to local law enforcement agencies, specifically directed at reducing or preventing violent crime in Oklahoma communities. In September 2016, the Owasso Police Department submitted an application packet for the 2016 Safe Oklahoma Grant. On October 6, 2016, the department received notification that the grant funds had been approved for the Owasso Police Department in the amount of $56,770. The grant funds are specified for the purchase of clandestine investigative equipment in the amount of $6,770 and paid supplemental overtime in the amount of $50,000. The equipment will greatly enhance Owasso detectives' ability to conduct clandestine investigations of street level crimes such as illegal narcotics sales, which are commonly connected to more violent offenses. The paid overtime allows sworn personnel to work overtime hours, in addition to their normal scheduled duties, focusing on high crime /high activity areas through the use of directed patrols, saturation patrols, street crime operations and clandestine narcotics operations. Similar to the Oklahoma Highway Safety Office Traffic Grant overtime program, officers working the Safe Oklahoma Grant hours will be working in addition to the regularly scheduled patrol shifts and will focus exclusively on the stated goal of the grant, which is the reduction of violent crime. RECOMMENDATION: Staff recommends acceptance of the 2016 Safe Oklahoma Grant, authorization for the City Manager to execute the contract with the Oklahoma Attorney General's Office, and approval of a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures by $56,770. ATTACHMENT: 2016 Safe Oklahoma Grant Contract THE OFFICE OF ATTORNEY GENERAL 2016.2 SAFE OKLAHOMA GRANT PROGRAM CONTRACT This agreement is made between the Office of Attorney General (OAG) and the Owasso Police Department (Recipient). OAG agrees to provide funding to Recipient for the purposes provided in Appendix A of this contract and in accordance with the terms and conditions provided in this contract. Recipient agrees to carry out the purposes for funding provided in Appendix A timely and in good faith and to abide by all terms and conditions of this contract. I. AMOUNT AND PURPOSE OF FUNDS a. OAG is providing $56,770.00 to Recipient for the use of overtime patrol targeting violent crime areas and the purchase of technology to support intervention and the prevention of violent crime. The terms of use for the funds are more fully described in Appendix A. 2. AVAILABILITY OF FUNDS a. Payment pursuant to this contract are to be made only from monies appropriated to the Office of Attorney General (OAG) by the Oklahoma Legislature for the Safe Oklahoma Grant program established in Title 74, Section 20k of Oklahoma Statutes. Notwithstanding any other provisions, payments to the Recipient by OAG are subject to the availability of such funds. OAG may take any action necessary in accord with such determination. 3. TERM OF CONTRACT a. The term of this contract shall commence upon execution of all parties. The date of receipt of funds by Recipient shall be used as a time reference date for purposes of reporting and expiration of the contract. The tetra of this contract shall expire twelve (12) months from the date of a receipt of funds unless otherwise agreed in Appendix A or an extension is granted by OAG in writing. b. If the funds are not fully spent by the expiration of this contract, Recipient shall return all unencumbered funds to OAG, unless an extension is granted by OAG in writing. 2016.2 Safe Oklahoma Grant Award 4. MODIFICATION AMENDMENT a. This contract is subject to such modification as maybe required bylaw or regulation. Any such modification may be done unilaterally by OAG. b. Revisions to the contract and any attachment in Appendix A, which is part of this contract, must be approved in writing in advance by OAG. c. A waiver by OAG to any provision in this contract must be signed and in writing by OAG. 5. OAG PERFORMANCE a. OAG will provide finding for the project up to the total amount detailed in Appendix A. 6. RECIPIENT PERFORMANCE a. Recipient agrees to perform those duties, obligations and representations contained in this contract and Appendix A, and to be bound by the provisions of this contract and Appendix A, and all amendments thereto, which were submitted to OAG. b. In no event shall any subcontract or subcontractor incur obligation on the part of OAG or beyond the terms of Appendix A of this contract. c. Recipient shall commence implementation of the project described in Appendix A within sixty (60) days from the date of receipt of finds unless otherwise agreed to in Appendix A or in writing by OAG. d. Recipient agrees to cooperate with, and provide information to, any third -party evaluator, provided at OAG's expense, for the purpose of tracking results of the Safe Oklahoma Grant Program. 7. FUNDING TO RECIPIENT a. Funds made available shall be used only for the purposes and expenses approved by OAG under this contract. These funds are distributed to Recipient who shall be responsible for the payment of all expenses under this contract. The funds provided to the Recipient shall be expended only for expenses incurred during the term of this contract as specified in Appendix A and shall not be expended for expenses incurred prior to, or after, the tern of this contract. b. Funds made available under this grant shall be used to supplement, and not supplant, other funds expended to carry out activities of the Recipient. 2016.2 Safe Oklahoma Grant Award 8. EMPLOYEE BENEFITS a. Recipient has full responsibility for the payment of Workers' Compensation insurance, unemployment insurance, social security, State and federal income tax, salaries, benefits, and any other obligations required by law for its employees. b. The parties intend that each shall be responsible for its own intentional and negligent acts or omissions to act. OAG shall not be responsible for the acts and omissions to act of any subcontractor or vendor to Recipient. 9. CERTIFICATIONS BY RECIPIENT a. Recipient expressly agrees to be solely responsible to ensure that the use of monies received under this contract complies with all federal, State and local statutes, regulations and other legal authority, including any laws relating to nondiscrimination, equal opportunity, and labor standards. 10. NO- CONFLICT COVENANT a. Recipient covenants that no officers or employees of recipient have any interest, direct or indirect, and that none shall acquire any such interest during their tenure that would conflict with the full and complete execution of this contract. Recipient further covenants that no employee of OAG received anything of value in connection to this contract. 11. NON - COLLUSION a. OAG and Recipient certify that neither has been a party to any collusion among applicants to the Safe Oklahoma Grant Program, collusion with any state official or employee in the awarding of this grant, or in any discussions with any applicants or state officials concerning the exchange of anything of value for special consideration in awarding this grant. b. Recipient has not paid, given or donated or agreed to pay, give or donate to any officer or employee of the State of Oklahoma any money or other thing of value, directly or indirectly, in the procuring of this contract. c. No person who has been involved in any manner in the development of this contract while employed by the State of Oklahoma will be employed to fulfill any of the services provided for under this contract. 12. PUBLICATIONS AND OTHER MATERIALS a. Any material produced in whole or in part as a result of this contract may be subject to the Open Records Act of Oklahoma. OAG shall have authority to 2016.2 Safe Oklahoma Grant Award publish, disclose, distribute and otherwise use any reports, data or other materials prepared under this contract. 13. PROCUREMENT a. Recipient agrees and is responsible for ensuring that procurement, management, and disposition of property acquired with contract funds shall be governed by any applicable federal and State laws, including any competitive bidding requirements and requirements for the accounting of public funds. 14. RECORDS REPORTS DOCUMENTATION a. Recipient shall provide a report every three (3) months to OAG of funds dispersed during the term of this contract and a report detailing the progress of the project. The reporting period shall commence on the date of the receipt of funds. Reports shall be due within two (2) weeks of the end of the reporting period. The reports shall include, but not be limited to, the following information: i. A detailed itemization of the funds spent during the three (3) month reporting period; ii. An explanation of what was funded under item i. above; iii. The remaining balance of the funds provided under this contract; iv. An explanation of measurement and evaluation tools used to track progress and results; v. An explanation of any observed change in violent crime rates or trends as a result of this project; and vi. A brief narrative of the results, successes, and other observations from this reporting period. b. The Recipient shall maintain records and accounts, including property, personnel, and financial records that properly account for all project funds. Recipient shall make these records available to OAG upon request. c. Recipient shall keep and maintain appropriate books and records reflecting the services performed and costs and expenses incurred in connection with its performance of this contract for a period of five (5) years from the ending date of this contract. Upon reasonable notice, OAG, the State Auditor's Office, the State Purchasing Director, or their representatives, shall be entitled to access any books, records, and other documents and items directly pertaining to the project funds for purpose of audit and examination, at Recipient's premises during normal business hours. In the event any audit, litigation, or other action involving these pertinent records is started before the end of the five (5) year period, the Recipient agrees to retain these records until all issues arising out of the action are resolved or until the end of the five (5) year period, whichever is later. 2016.2 Safe Oklahoma Grant Award d. Recipient shall provide any status updates during the term of this contract to OAG upon request. 15. CLOSING OUT OF CONTRACT a. Recipient shall promptly return to OAG any funds received under this contract that are not expended for the agreed purposes under this contract in Appendix A. b. Recipient shall submit any closeout documents showing proof of completion of the terms of this contract to OAG. c. Recipient agrees to provide any additional information required by OAG after the expiration of this contract for the purpose of showing completion and results of the project. 16. INTERPRETATION. REMEDIES. VENUE, CHOICE OF LAW a. This contract shall be construed and interpreted pursuant to Oklahoma law. b. Venue for any disagreement or cause of action arising under this contract shall be Oklahoma County, Oklahoma, 17. TERMINATION OR SUSPENSION a. This contract may be terminated or suspended in whole or in part at any time by written agreement of the parties. b. This contract may be terminated or suspended by OAG in whole or in part, for cause, after notice and an opportunity for Recipient to present reasons why such action should not be taken. Grounds for cause include, but are not limited to: i. Recipient fails to commence implementation of the terms of this contract within 60 days or as otherwise agreed in writing or in Appendix A. ii. Recipient fails to comply with the terms of this contractor with any applicable laws or regulations or is unduly dilatory in executing its commitments under this contract. iii. Purposes for the funds have not been or will not be fulfilled or would be illegal to carry out. iv. The Recipient has submitted incorrect or incomplete documentation pertaining to this contract. 2016.2 Safe Oklahoma Grant Award c. In the event of termination or suspension, Recipient shall be entitled to payment for otherwise valid and allowable obligations incurred in good faith prior to notice of termination or suspension. 18. SEVERABILITY a. If any provision of this contract is held invalid by any court of competent jurisdiction, such invalidity does not affect any other provision of this contract that can be given effect. 19. POINT OF CONTACT a. Correspondence and contact to the OAG shall be made through the primary and secondary contact persons listed below: Primary Contact Name: Lauren E. Hammonds Title: Assistant Attorney General Phone Number: 405 -521 -3921 Email: lauren.hammonds @oag.ok.gov Secondary Contact Name: Lori Carter Title: Director of Legislative Affairs Phone Number: 405 -521 -3921 Email: lori.carter @oag.ok.gov Agreed to the day of 2016. X Chief of Police, Owasso Police Department Warren Lehr City Manager, City of Owasso X Mike Hunter First Assistant Attorney General, Oklahoma Office of Attorney General 2016.2 Safe Oklahoma Grant Award APPENDIX A — Purposes of Funding The Recipient is required to complete a budget outline for the funds awarded under the terms of this contract and attach as Appendix A. Appendix A must include a copy of the Recipient's itemized budget for the project with of all items /labor /services to be purchased with funds, and provide descriptions and overviews of the activities planned. These documents are attached to this contract and incorporated into the terms and requirements of this contract. Funding is provided solely for the purposes in Appendix A and shall be spent solely on items in Appendix A. 2016.2 Safe Oklahoma Grant Award n—Titoxw, t, - Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Juliann M. Stevens Deputy City Clerk SUBJECT: Resolution 2016 -19 City Council Election DATE: October 28, 2016 ACTION REQUESTED: Pursuant to the provisions of the Owasso City Charter governing the election of City Council members, "the Council shall take action by Resolution to call any necessary Ward Elections." In 2017, such election is required for Wards 3 and 4, each for a three -year term. Staff is requesting Council action to approve a resolution calling for an election to be conducted for City Council Wards 3 and 4. In addition, the proposed resolution identifies the process to be followed in order to meet all legal requirements and allows for proper notification to the Tulsa County and Rogers County Election Boards. The resolution calling the election is due to the Tulsa County Election Board by Friday, November 18, 2016. ELECTION DETAILS: The election date and filing periods are set in accordance with state laws governing elections conducted by the County Election Board. All candidates must file a Declaration of Candidacy form with the Tulsa County Election Board between the hours of 8:00 AM and 5:00 PM during the filing period. The filing period for interested candidates is December 5, 6, and 7, 2016. Only qualified electors who reside within the ward shall be qualified to hold the office of City Council Member for that ward. However, all registered voters residing within the Owasso city limits may vote in the election. Should one of the candidates not receive the majority of all votes cast for the particular ward, a general election will be held. The primary election will be held on February 14, 2017. The general election, if necessary, will be held on April 4, 2017. RECOMMENDATION: Staff recommends adoption of Resolution 2016 -19 calling an election for the purpose of electing City Council representation for Wards 3 and 4. ATTACHMENTS: Resolution No. 2016 -19 Council Ward Map Correspondence from Election Board dated October 24, 2016 CITY OF OWASSO, OKLAHOMA RESOLUTION 2016 -19 NOTICE OF ELECTION AND CERTIFICATION WHEREAS, a Primary Election shall be held for the purpose of electing an Owasso City Council Member for the ward and term as follows: WARD NO. TERM 3 3 years 4 3 years WHEREAS, a General Election, if necessary, shall thereafter be held to elect said Council Member, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: 1. That a non - partisan Primary Election for City Council Members, as set out, be held on February 14, 2017; 2. That the General Election thereafter, if necessary, be held on April 4, 2017; 3. Only qualified electors of the City of Owasso who reside in the respective ward shall be qualified to hold the office of Council Member for said ward; 4. The filing period will begin at 8:00am on Monday, December 5, 2016 and end at 5:00pm on Wednesday, December 7, 2016. BE IT FURTHER RESOLVED that the City Council of the City of Owasso, Oklahoma hereby certifies to the Tulsa County Election Board that Tulsa County precincts #750, 751, 752, 753, 754, 755, 756, 757, 758, 759, 760 and Rogers County precincts #31 and 130 are to be opened; and Tulsa County precinct #21 and Rogers County precincts #6, 21, 29, and 30 are to remain closed as there are no residents within city limits of Owasso in those precincts. PASSED AND APPROVED this 1st day of November, 2016 by the City Council of the City of Owasso, Oklahoma, Lyndell Dunn, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Trout Lombardi, City Attorney October 24, 2016 Tulsa County Election Board 555 North Denver Tulsa, Oklahoma 74103-1014 918.596.5780 Fax: 918.596.5775 Dear Municipal Officials: ELAINE DODD GEORGE WILAND PATTY BRYANT Chairman Vice Chairman Secretary A resolution for the City of Owasso 2017 Regular Municipal Election must be filed with the Tulsa County Election Board no later than Friday, November 18, 2016, according to Section 13 -102 of Title 26 of the Oklahoma Statues. Due to the recent passing of updated legislation, your new filing period will start at 8 a.m. on Monday, December 5, 2016 and end at 5 p.m. on Wednesday, December 7, 2016. Contests of candidacy may be filed until 5 p.m. on Friday, December 9, 2016. We have enclosed a copy of the letter sent to Tulsa County municipalities last year explaining the updated legislation, including what types of elections are allowed during the odd and even years in Oklahoma. The nonpartisan municipal primary election will be held on February 14, 2017, followed by the general election April 4, 2017. Charter cities may choose to follow provisions of state election law in any area in which the charter is silent. Please indicate in the resolution which provisions of state law, if any, the city chooses to follow in the upcoming election. Please also provide the County Election Board with copies of any recent charter amendments or ordinances concerning elections and your most recent map and or legal description of your municipality, with your wards to be used at the precinct for voting purposes. Additionally, please provide a map and or legal description of your ward boundaries to be used for filing. The maps and or legal descriptions provided will be the basis for your election setup and establishes who is eligible to vote in your election. Any new annexations to your municipal limits should be postponed or not become effective from the time your resolution is filed until after your election. Annexations made after the election setup begins could result in your election being challenged because our setup will not include the newly annexed persons as eligible voters. In fact, the precinct registry will indicate they are not eligible for the municipal ballot. Enclosed is a Municipal Resolution Checklist we use to ensure your resolution contains all the necessary information. You may find this helpful as you prepare your resolution. AN EQUAL OPPORTUNITY EMPLOYER M /F /H Form 873 (6 -15) Also, regarding municipalities with fencelines or other areas but no registered voters, you are now required by law to list precincts with zero voters in your municipality in your resolution and state if they are to remain open or be closed. For instance, Tulsa County precinct 21 as well as Rogers County precincts 21 and 29. See HB2499 effective July 1, 2012. State law also requires all voters to provide proof of identity. Voters who do not have proper identity under the law must vote a provisional ballot in all elections — including municipal elections. Provisional voting is a process which allows voters who believe themselves to be eligible to vote, but whose eligibility cannot be confirmed at the polling place on election day, to cast a ballot which is then sealed in a special affidavit envelope. A provisional ballot is counted after election day only when the information provided by the voter is verified by the County Election Board. Please contact me at the Tulsa County Election Board office if you have questions concerning the upcoming regular municipal election. Thank you for your cooperation. Sincerely, Patty B ant, Secretary Tulsa County Election Board 918 -596 -5760 pbrvant(@,tulsacounty.ore Enclosures 1. Checklist 2. Updated election year information TO: Honorable Mayor and City Council City of Owasso TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Linda Jones, Finance Director SUBJECT: Authorization of Sales Tax Revenue Note, Series 2016 DATE: October 28, 2016 BACKGROUND: In October of 2003, Owasso citizens voted to approve changes to the third -penny sales tax ordinance. According to Ordinance 763, the purpose of the third -penny sales tax is "to provide revenues to finance or fund capital projects and related costs, to include debt service on obligations issued to finance said capital projects." The ordinance includes the requirement that "said capital projects" are to be "review by the Capital Improvements Committee, approved by the City Council by resolution, with oversight given by the Citizens' Watchdog Committee established by the City Council." The third -penny sales tax is projected to generate $8 million in fiscal 2016 -2017, $2 million of which is currently used for debt service. On July 5, 2016, the City Council approved Resolution 2016 -10 amending the list of projects eligible for funding from the Capital Improvements Fund to include Brookfield Crossing Subdivision Stormwater improvements, Central Park /Lokeridge Subdivision Stormwater improvements, South Sports Park Regional Detention Pond Project, and Elm Creek Tributary 5A and Rayola Park Stormwater improvements, as recommended by the Capital Improvements Committee. On September 20, 2016, the City Council approved Resolution 2016 -16 amending the list of projects eligible for funding from the Capital Improvements Fund to include Fire Station No. 4 with Administration and Training Center, as recommended by the Capital Improvements Committee. On Tuesday, October 4, the OPWA Trustees approved Resolution 2016 -03 authorizing bond council and financial advisor professional service agreements and providing preliminary approval to seek bids for financing capital improvement projects. Objectives with this financing would be to take advantage of the current low interest rates; to provide funding for projects to be constructed within approximately three years; and also to leave sufficient cash flow in the capital improvements fund that other planned projects would not be delayed. Ben Oglesby, Financial Advisor, and Allan Brooks, Bond Counsel, consulting with city staff over the past few months, have developed a debt structure and terms to meet our financing needs and provide the lowest possible costs and fees. Discussions with potential lending institutions to gauge the market and interest in OPWA debt led to the decision that a negotiated sale rather than a bid on this note should provide the best interest rate. Those negotiations will not be complete until November 1, 2016. Consequently, the attached resolutions contain blank spaces where the bank name and interest rate will be added. The final documents will be provided at the meeting on November 1, 2016. As a public trust of the City, the OPWA cannot incur debt without the approval of the City Council. City Resolution 2016 -20 authorizes the OPWA to issue its Sales Tax Revenue Note, Series 2016. The resolution approves waiver of competitive bidding for the sales of this Note. The resolution also ratifies and confirms existing agreements between the City and the OPWA and provides various other requirements of the financing. OPWA Resolution 2016 -04 authorizes the issuance of a $21,265,000 Sales Tax Revenue Note, Series 2016. The resolution approves waiver of competitive bidding and authorizes the note to be sold on a negotiated basis. The resolution also ratifies and confirms existing agreements between the City and the OPWA, provides various other requirements of the financing and authorizes the execution of all documents related to the transaction. SALES TAX REVENUE NOTE, SERIES 2016: The proposed Sales Tax Revenue Note would include $17.4 million for the fire /public safety project and $3.5 million for stormwater projects. The Note would be repaid from the third -penny sales tax in approximately ten years. Any remaining funds would be used for street improvements. CITY COUNCIL RECOMMENDATION: Staff recommends Council approval of City Resolution 2016 -20 approving the incurrence of debt by the Owasso Public Works Authority and containing other related provisions. Staff further recommends approval of a budget amendment in the Capital Improvements Fund to increase appropriations for both revenues and expenditures by $21,265,000. OPWA RECOMMENDATION: Staff recommends OPWA Trustee approval of OPWA Resolution 2016 -04 authorizing the issuance of a $21,265,000 Sales Tax Revenue Note and containing other related provisions. Staff further recommends amendment of the Owasso Public Works Authority budget to increase appropriations for both revenues and expenditures by $21,265,000. ATTACHMENTS: City Resolution 2016 -20 OPWA Resolution 2016 -04 CITY OF OWASSO RESOLUTION 2016 -20 A RESOLUTION APPROVING THE INCURRENCE OF INDEBTEDNESS BY THE OWASSO PUBLIC WORKS AUTHORITY (THE "AUTHORITY ") ISSUING ITS SALES TAX REVENUE NOTE, SERIES 2016 (THE "NOTE "); PROVIDING THAT THE ORGANIZATIONAL DOCUMENT CREATING THE AUTHORITY IS SUBJECT TO THE PROVISIONS OF THE NOTE INDENTURE, AUTHORIZING THE ISSUANCE OF SAID NOTE; WAIVING COMPETITIVE BIDDING WITH RESPECT TO THE SALE OF SAID NOTE AND APPROVING THE PROCEEDINGS OF THE AUTHORITY PERTAINING TO THE SALE OF SAID NOTE; RATIFYING AND CONFIRMING A SALES TAX AGREEMENT BY AND BETWEEN THE CITY OF OWASSO, OKLAHOMA (THE "CITY ") AND THE AUTHORITY PERTAINING TO THE YEAR -TO -YEAR PLEDGE OF CERTAIN SALES TAX REVENUES; AND CONTAINING OTHER PROVISIONS RELATING THERETO, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: SECTION 1. INDEBTEDNESS AUTHORIZED. The Owasso Public Works Authority (the "Authority") is hereby authorized to incur an indebtedness by the issuance of its Sales Tax Revenue Note, Series 2016 in the amount of $21,265,000, according to the terms and conditions of a Note Indenture dated as of December 1, 2004, as previously supplemented and amended, and as further supplemented and amended by a Series 2016 Supplemental Note Indenture, all by and between the Authority and BancFirst, as successor Trustee to RCB Bank (collectively, the "Note Indenture "), provided that said Note shall never constitute a debt of the City of Owasso, Oklahoma (the "City'). SECTION 2. ORGANIZATIONAL DOCUMENT SUBJECT TO NOTE INDENTURE. The organizational document creating the Authority, is hereby made subject to the terms of the Note Indenture authorizing the issuance and securing the payment of the Note as more fully described in Section 1 hereof. SECTION 3. WAIVING COMPETITIVE BIDDING: APPROVAL OF SALE PROCEEDINGS. The waiving of competitive bidding for the sale of the Note and the sale of said Note by the Authority to , at a price of par, is hereby approved. SECTION 4. SALES TAX AGREEMENT. The Sales Tax Agreement dated as of December 1, 2004, between the City and the Authority (the "Sales Tax Agreement "), which Sales Tax Agreement pertains to a year -to -year pledge of certain sales fax revenue as security for the Note, is hereby ratified and confirmed. SECTION 5. AUTHORIZING EXECUTION. The Mayor or Vice Mayor and City Clerk or Deputy City Clerk of the City representing the City at the closing of the above - referenced note issue are hereby authorized to execute and deliver on behalf of the City any and all certifications and documentation necessary or attendant to the delivery of the Note, as directed by Bond Counsel. PASSED AND APPROVED THIS 1 ST DAY OF NOVEMBER, 2016. (SEAL) ATTEST: Sherry Bishop, City Clerk CITY OF OWASSO, OKLAHOMA Lyndell Dunn, Mayor 2 THE OWASSO PUBLIC WORKS AUTHORITY RESOLUTION 2016 -04 A RESOLUTION AUTHORIZING THE OWASSO PUBLIC WORKS AUTHORITY (THE "AUTHORITY ") TO ISSUE ITS SALES TAX REVENUE NOTE, SERIES 2016 (THE "NOTE ") IN THE AGGREGATE PRINCIPAL AMOUNT OF $21,265,000; WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE NOTE TO BE SOLD ON A NEGOTIATED BASIS; RATIFYING AND CONFIRMING A SALES TAX AGREEMENT BY AND BETWEEN THE CITY AND THE AUTHORITY PERTAINING TO A YEAR-TO- YEAR PLEDGE OF CERTAIN SALES TAX REVENUE; APPROVING AND AUTHORIZING EXECUTION OF A SUPPLEMENTAL NOTE INDENTURE AUTHORIZING THE ISSUANCE AND SECURING THE PAYMENT OF THE NOTE; PROVIDING THAT THE ORGANIZATIONAL DOCUMENT CREATING THE AUTHORITY IS SUBJECT TO THE PROVISIONS OF THE NOTE INDENTURE; AUTHORIZING AND DIRECTING THE EXECUTION OF THE NOTE AND OTHER DOCUMENTS RELATING TO THE TRANSACTION; AND CONTAINING OTHER PROVISIONS RELATING THERETO. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY: SECTION 1. INDEBTEDNESS AUTHORIZED. The Owasso Public Works Authority (the "Authority ") is authorized to incur an indebtedness by the issuance of its Sales Tax Revenue Note, Series 2016 for and on behalf of the City of Owasso, Oklahoma (the "City "), in the aggregate principal amount of $21,265,000.00 (the "Note ") for the purpose of (i) financing certain capital improvements benefiting the City, including construction of a new public safety operations and training center, stormwater detention and drainage improvements, and street improvements, along with related costs; and (ii) paying certain costs associated with the issuance of the Note. The Note shall bear interest at the rate of _% per annum. The principal installments on the Note shall be paid as set forth on Exhibit "A" hereto. SECTION 2. COMPETITIVE BIDDING WAIVED. Competitive bidding on the sale of said Note is waived and the Note is authorized to be sold to at a price of par. SECTION 3. SALES TAX AGREEMENT. The Sales Tax Agreement dated as of December 1, 2004, between the City and the Authority (the "Sales Tax Agreement "), which Sales Tax Agreement pertains to a year -to -year pledge of certain sales tax revenue as security for the Note, is hereby ratified and confirmed. SECTION 4. SUPPLEMENTAL NOTE INDENTURE. The Series 2016 Supplemental Note Indenture by and between the Authority and BancFirst, as Trustee, as said Series 2016 Supplemental Note Indenture supplements and amends a Note Indenture dated as of December 1, 2004, as previously supplemented and amended, each by and between the Authority and the Trustee, as successor trustee bank to RCB Bank (collectively, the "Note Indenture "), authorizing the issuance of and securing the payment of the Note approved in Section 1 hereof, is hereby approved and the Chairman or Vice Chairman and Secretary or Assistant Secretary of the Authority are authorized and directed to execute and deliver some for and on behalf of the Authority. SECTION 5. ORGANIZATIONAL DOCUMENT SUBJECT TO THE NOTE INDENTURE. The organizational document creating the Authority is subject to the provisions of the Note Indenture referenced in Section 4 hereof. SECTION 6. EXECUTION OF NECESSARY DOCUMENTS. The Chairman or Vice - Chairman and Secretary or Assistant Secretary of the Authority are hereby authorized and directed on behalf of the Authority to execute and deliver the Note to , upon receipt of the purchase price and are further authorized and directed to execute all necessary documentation and closing and delivery papers required by Bond Counsel; approve the disbursement of the proceeds of the Note, including any costs of issuance; to approve and make any changes to the documents approved by this Resolution, for and on behalf of the Authority, the execution and delivery of such documents being conclusive as to the approval of any changes contained therein by the Authority; and to execute, record and file any and all the necessary financing statements and security instruments, including but not limited to the documents approved hereby, and to consummate the transaction contemplated hereby. PASSED AND APPROVED THIS 1 ST DAY OF NOVEMBER, 2016. THE OWASSO PUBLIC WORKS AUTHORITY (SEAL) Lyndell Dunn, Chairman ATTEST: Sherry Bishop, Secretary EXHIBIT "A" [Principal Payment Schedule] Payment Date Princinal Amount June 1, 2017 December 1, 2017 June 1, 2018 December 1, 2018 June 1, 2019 December 1, 2019 June 1, 2020 December 1, 2020 June 1, 2021 December 1, 2021 June 1, 2022 December 1, 2022 June 1, 2023 December 1, 2023 June 1, 2024 December 1, 2024 June 1, 2025 December 1, 2025 June 1, 2026 December 1, 2026 $0 275,000 295,000 590,000 600,000 1,210,000 1,225,000 1,235,000 1,250,000 1,260,000 1,275,000 1,285,000 1,300,000 1,310,000 1,325,000 1,340,000 1,350,000 1,365,000 1,380,000 1,395,000 nToy Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Larry Langford Recreation and Culture Director SUBJECT: Resolution No. 2016 -21 - Community Center Rental Fee Increase DATE: October 28, 2016 BACKGROUND: Over the last year, staff has engaged in a full assessment of the Community Center policies and procedures which included usage, rentals and security. Upon review of the year -long evaluation, staff found various opportunities to improve operations and further develop the quality of the Center. The Owasso Community Center was established in 1977 with a rental fee of $12.50/hr for the Ram's Room only. No other room rentals were established. An increase adopting our current rental rate was instituted in 2007. Demand for rental space has steadily increased over the years. In Fiscal Year 2006, the Community Center rental revenue was $2,235 in comparison to FY 2016 rental revenue of $22,340 (approximately 745 rental hours). Currently, the Community Center hosts a variety of renters: two different weekly church groups, monthly organizations, support groups, and one- time individual parties and reunions. Current rental practice includes issuing a key to the facility for those renting outside established operating hours (Monday- F(day, 8AM — 5PM). The renter is responsible for opening and closing the facility, as well as set up and cleaning. After the event, renters are asked to return the key and staff inspects the facility for damage or uncleanliness before returning the deposit. All deposits are automatically refunded after non - usage. Staff believes control and security of the building can and should be improved. An automated entry system should be installed and a staff member should be present anytime the building is occupied. The staff member would assist in set up and cleaning and would establish a more secure environment as well as protecting city assets. Staff is recommending an adjustment to rentals fees to reflect the rising costs relating to room rentals (utilities, maintenance, supplies and capital replacement) and to improve security by providing a facility monitor. Size of rented space as well as frequency of rental and other equipment usage (tables, chairs, A /V, kitchen, etc.) were considered in the recommendation. Room descriptions and amenities are as follows: Rams Room • 51'x45' • Capacity - 120 people set up in a dining format with tables and chairs • Capacity - 225 people set up in a meeting -style format with chairs only • large screen television and DVD player • Recessed electrically controlled projection screen for presentations • Upright piano • Carpeted floor Rams Room Kitchen • Two serving windows • Ice machine, freezer, refrigerator, food warmer, stove and microwave available • Garbage disposal • Ceramic tiled floor Timmy & Cindy Room • 25' x 35' • Room capacity 40 -50 • Counter space at both ends of the room • Two sinks • Ceramic tiled floor Eagles Room • 16' x 25' • Room capacity 20 -30 • Counter space • Two sinks • Tiled floor Eagles Room Timmy and Cindy Room Rams Room Rams Room w/ Kitchen RECOMMENDATION: Community Center Proposed Fee Structure EXISTING RATE $ 15 /hr $ 15 /hr $ 30 /hr $ 60 /hr $ 20 /hr $ 25 /hr $ 45 /hr $ 90 /hr $ 50 $ 50 $ 50 $ 100 $ 50 $ 50 $ 100 $ 200 Staff recommends approval of Resolution 2016 -21 to establish user fees for the Owasso Community Center and establish effective date of January 1, 2017. ATTACHMENT: Resolution 2016 -21 CITY OF OWASSO, OKLAHOMA RESOLUTION 2016 -21 A RESOLUTION OF THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, ESTABLISHING USER FEES FOR THE OWASSO COMMUNITY CENTER OF THE CITY OF OWASSO, AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the City Council of the City of Owasso, Oklahoma desires to establish the rates for customer rentals and deposits for use of facilities in the Owasso Community Center, effective January 1, 2017. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Section One: The following rental rates and deposits are established for the use of the rooms in the City's Community Center. ROOM RENTAL RATE I DEPOSIT Eagles Room $ 20 per hour $ 50 Timmy and Cindy Room $ 25 per hour $ 50 Rams Room $ 45 per hour $ 100 Rams Room with Kitchen $ 90 per hour $ 200 Section Two: The rates and fees established pursuant to this Resolution shall become effective January 1, 2017. PASSED, ADOPTED AND APPROVED this 1st day of November 2016, by the City of Owasso, Oklahoma. Lyndell Dunn, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 10/15/16 Department Payroll Expenses Total Expenses Municipal Court 5,690.65 8,225.77 Managerial 22,810.12 32,041.05 Finance 15,834.49 24,219.00 Human Resources 8,694.98 14,131.48 Community Development 15,709.59 25,000.87 Engineering 17,534.04 26,585.09 Information Systems 14,184.15 21,490.43 Support Services 8,616.54 12,856.89 Cemetery 1,158.40 1,769.36 Police Grant Overtime - Central Dispatch 22,872.71 37,423.67 Animal Control 3,660.72 5,447.31 Emergency Preparedness 1,783.98 2,527.00 Stormwater /ROW Maint. 8,941.36 13,992.11 Park Maintenance 9,568.96 14,418.63 Culture /Recreation 5,226.77 8,452.12 Community- Senior Center 4,324.11 6,024.06 Historical Museum 664.40 745.98 Economic Development 3,496.85 4,563.69 General Fund Total 170,772.82 259,914.51 Garage Fund Total 4,799.60 7,814.96 Ambulance Fund Total 553.85 621.86 Fire Fund 37 Total 160,847.40 241,285.98 Police Fund 38 Total 144,381.71 218,540.63 Streets Fund 39 Total 13,100.22 20,396.71 Stormwater Fund 27 Total Worker's Compensation Total 364.96 514.32 Strong Neighborhoods Total 3,888.77 5 650.42 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10/27/16 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 49,448.15 HEALTHCARE MEDICAL SERVICE 35,982.02 HEALTHCARE MEDICAL SERVICE 71,974.29 ADMIN FEES 13,245.38 STOP LOSS FEES 45,840.20 HEALTHCARE DEPT TOTAL 216,490.04 DELTA DENTAL DENTAL MEDICAL SERVICE 3,734.30 DENTAL DEPT TOTAL 3,734.30 HEALTHCARE SELF INSURANCE FUND TOTAL 220,224.34