HomeMy WebLinkAbout2016 21_Community Center User Fees_2016.11.01CITY OF OWASSO, OKLAHOMA
RESOLUTION 2016 -21
A RESOLUTION OF THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
ESTABLISHING USER FEES FOR THE OWASSO COMMUNITY CENTER OF THE CITY
OF OWASSO, AND ESTABLISHING AN EFFECTIVE DATE
WHEREAS, the City Council of the City of Owasso, Oklahoma desires to establish the
rates for customer rentals and deposits for use of facilities in the Owasso Community
Center, effective January 1, 2017.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT:
Section One: The following rental rates and deposits are established for the use of
the rooms in the City's Community Center.
ROOM
RENTAL RATE
DEPOSIT
Eagles Room
$ 20 per hour
$ 50
Timmy and Cindy Room
$ 25 per hour
$ 50
Rams Room
$ 45 per hour
$ 100
Rams Room with Kitchen
$ 90 per hour
$ 200
Section Two: The rates and fees established pursuant to this Resolution shall
become effective January 1, 2017.
PASSED, ADOPTED AND APPROVED this I day of November 2016, by the City of
Owasso, Oklahoma.
Gx OF pG
~ 0"IMAL o Lynd D n, Mayor
ATTEST: SEit
Sherry Bish'dp, City
AP R§OVED AS TO FORM:
J ie Lombardi, City Attorney
The City Wit ouf Limits.
TO: The Honorable Mayor and City Council
City of Owasso
PROM: Larry Longford
Recreation and Culture Director
APPROVED By COUNCIL
NOV 0 12016
SUBJECT: Resolution No. 2016 -21 - Community Center Rental Fee Increase
DATE: October 28, 2016
BACKGROUND:
Over the last year, staff has engaged in a full assessment of the Community Center policies and
procedures which included usage, rentals and security. Upon review of the year -long
evaluation, staff found various opportunities to improve operations and further develop the
quality of the Center.
The Owasso Community Center was established in 1977 with a rental fee of $12.50 /hr for the
Ram's Room only. No other room rentals were established. An increase adopting our current
rental rate was instituted in 2007.
Demand for rental space has steadily increased over the years. In Fiscal Year 2006, the
Community Center rental revenue was $2,235 in comparison to FY 2016 rental revenue of
$22,340 (approximately 745 rental hours). Currently, the Community Center hosts a variety of
renters: two different weekly church groups, monthly organizations, support groups, and one-
time individual parties and reunions.
Current rental practice includes issuing a key to the facility for those renting outside established
operating hours (Monday- Friday, 8AM - 5PM). The renter is responsible for opening and closing
the facility, as well as set up and cleaning. After the event, renters are asked to return the key
and staff inspects the facility for damage or uncleanliness before returning the deposit. All
deposits are automatically refunded after non - usage.
Staff believes control and security of the building can and should be improved. An automated
entry system should be installed and a staff member should be present anytime the building is
occupied. The staff member would assist in set up and cleaning and would establish a more
secure environment as well as protecting city assets.
Staff is recommending an adjustment to rentals fees to reflect the rising costs relating to room
rentals (utilities, maintenance, supplies and capital replacement) and to improve security by
providing a facility monitor. Size of rented space as well as frequency of rental and other
equipment usage (tables, chairs, AN, kitchen, etc.) were considered in the recommendation.
Room descriptions and amenities are as follows:
Rams Room
• 51' x45'
• Capacity - 120 people set up in a dining format with tables and chairs
• Capacity - 225 people set up in a meeting -style format with chairs only
• large screen television and DVD player
• Recessed electrically controlled projection screen for presentations
• Upright piano
• Carpeted floor
Rams Room Kitchen
• Two serving windows
• Ice machine, freezer, refrigerator, food warmer, stove and microwave available
• Garbage disposal
• Ceramic tiled floor
Timmy & Cindy Room
• 25' x 35'
Room capacity 40 -50
• Counter space at both ends of the room
• Two sinks
• Ceramic tiled floor
Eagles Room
• 16' x 25'
• Room capacity 20 -30
• Counter space
• Two sinks
• Tiled floor
Eagles Room
Timmy and Cindy Room
Rams Room
Rams Room w/ Kitchen
RECOMMENDATION:
Community Center Proposed Fee Structure
EXISTING
RATE
$ 15 /hr
$ 15 /hr
$ 30 /hr
$ 60 /hr
RATE
INCREASE TO
$ 20 /hr
$ 25 /hr
$ 45 /hr
$ 90 /hr
$ 50
$ 50
$ 50
$ 100
DEPOSIT
INCREASETO
$ 50
$ 50
$ 100
$ 200
Staff recommends approval of Resolution 2016 -21 to establish user fees for the Owasso
Community Center and establish effective date of January 1, 2017.
ATTACHMENT:
Resolution 2016 -21