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Home My WebLink About2016 19_Notice of Election _ Wards 3 & 4_2016.11.16*�c4q TULSA COUNTY CLERK - PAT KEY Doc # 2016111394 Page(s): 3 11/22/2016 02:08:07 PM Receipt # 16 -65931 `�ktaxoK`P Fee: S 17.00 CITY OF OWASSO, OKLAHOMA RESOLUTION 2016 -19 NOTICE OF ELECTION AND CERTIFICATION WHEREAS, a Primary Election shall be held for the purpose of electing an Owasso City Council Member for the ward and term as follows: WARD NO. TERM 3 years 3 years WHEREAS, a General Election, if necessary, shall thereafter be held to elect said Council Member. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: 1. That a non - partisan Primary Election for City Council Members, as set out, be held on February 14, 2017; 2. That the General Election thereafter, if necessary, be held on April 4, 2017; 3. Only qualified electors of the City of Owasso who reside in the respective ward shall be qualified to hold the office of Council Member for said ward; 4. The filing period will begin at 8:00am on Monday, December 5, 2016 and end at 5:00pm on Wednesday, December 7, 2016. BE IT FURTHER RESOLVED that the City Council of the City of Owasso, Oklahoma hereby certifies to the Tulsa County Election Board that Tulsa County precincts #750, 751, 752, 753, 754, 755, 756, 757, 758, 759, 760 and Rogers County precincts #31 and 130 are to be opened; and Tulsa County precinct #21 and Rogers County precincts #6, 21, 29, and 30 are to remain closed as there are no residents within city limits of Owasso in those precincts. PASSED AND APPROVED this 1st day of November, 2016 by the City C Zofthe ity of O asso, Oklahoma., G\�y OF OL? Ly dell unn, Mayor oFrrcrnr, � ATTEST: Sherry Bishopl -pity Clerk APP D AS TO FORM' Julie out Lombardi, City Attorney FILED Tulsa County Election Board NOV 1 6 2016 ____AM =PM BY A �'7Ecl+n1, CITY OF OWASSO, OKLAHOMA RESOLUTION 2016 -19 NOTICE OF ELECTION AND CERTIFICATION WHEREAS, a Primary Election shall be held for the purpose of electing an Owasso City Council Member for the ward and term as follows: WARD NO. TERM 3 3 years 4 3 years WHEREAS, a General Election, if necessary, shall thereafter be held to elect said Council Member. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: 1. That a non - partisan Primary Election for City Council Members, as set out, be held on February 14, 2017; 2. That the General Election thereafter, if necessary, be held on April 4, 2017; 3. Only qualified electors of the City of Owasso who reside in the respective ward shall be qualified to hold the office of Council Member for said ward; 4. The filing period will begin at 8:00am on Monday, December 5, 2016 and end at 5:00pm on Wednesday, December 7, 2016. BE IT FURTHER RESOLVED that the City Council of the City of Owasso, Oklahoma hereby certifies to the Tulsa County Election Board that Tulsa County precincts #750, 751, 752, 753, 754, 755, 756, 757, 758, 759, 760 and Rogers County precincts #31 and 130 are to be opened; and Tulsa County precinct #21 and Rogers County precincts #6, 21, 29, and 30 are to remain closed as there are no residents within city limits of Owasso in those precincts. PASSED AND APPROVED this 1 day of November, 2016 by WCityC cii of the City of O asso, Oklahoma. , Mayor oFrrcrnr, O ' ATTEST: y u Sherry BishopGbty Clerk APP ED AS TO F�; Julie out Lombardi, City Attorney FILED Tulsa County Election Board NOV 1 6 2016 AM =PM BY A \A1 _ Kiel a O—T City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Juliann M. Stevens Deputy City Clerk SUBJECT: Resolution 2016 -19 City Council Election DATE: October 28, 2016 ACTION REQUESTED: APPROVED BY TRUSTEES OCT 18 2018 Pursuant to the provisions of the Owasso City Charter governing the election of City Council members, "the Council shall take action by Resolution to call any necessary Ward Elections." In 2017, such election is required for Wards 3 and 4, each for a three -year term. Staff is requesting Council action to approve a resolution calling for an election to be conducted for City Council Wards 3 and 4. In addition, the proposed resolution identifies the process to be followed in order to meet all legal requirements and allows for proper notification to the Tulsa County and Rogers County Election Boards. The resolution calling the election is due to the Tulsa County Election Board by Friday, November 18, 2016. ELECTION DETAILS: The election date and filing periods are set in accordance with state laws governing elections conducted by the County Election Board. All candidates must file a Declaration of Candidacy form with the Tulsa County Election Board between the hours of 8:00 AM and 5:00 PM during the filing period. The filing period for interested candidates is December 5, 6, and 7, 2016. Only qualified electors who reside within the ward shall be qualified to hold the office of City Council Member for that ward. However, all registered voters residing within the Owasso city limits may vote in the election. Should one of the candidates not receive the majority of all votes cast for the particular ward, a general election will be held. The primary election will be held on February 14, 2017. The general election, if necessary, will be held on April 4, 2017. RECOMMENDATION: Staff recommends adoption of Resolution 2016 -19 calling an election for the purpose of electing City Council representation for Wards 3 and 4. ATTACHMENTS: Resolution No. 2016 -19 Council Ward Map Correspondence from Election Board dated October 24, 2016 October 24, 2016 Tulsa County Election Board 555 North Denver Tulsa. Oklahoma 74103 -1014 918.596.5780 Fax: 918.596.5775 Dear Municipal Officials: ELAINE DODD GEORGE WILAND PATTY BRYANT Chairman Vice Chairman Secretary A resolution for the City of Owasso 2017 Regular Municipal Election must be filed with the Tulsa County Election Board no later than Friday, November 18, 2016, according to Section 13 -102 of Title 26 of the Oklahoma Statues. Due to the recent passing of updated legislation, your new filing period will start at 8 a.m. on Monday, December 5, 2016 and end at 5 p.m. on Wednesday, December 7, 2016. Contests of candidacy may be filed until 5 p.m. on Friday, December 9, 2016. We have enclosed a copy of the letter sent to Tulsa County municipalities last year explaining the updated legislation, including what types of elections are allowed during the odd and even years in Oklahoma. The nonpartisan municipal primary election will be held on February 14, 2017, followed by the general election April 4, 2017. Charter cities may choose to follow provisions of state election law in any area in which the charter is silent. Please indicate in the resolution which provisions of state law, if any, the city chooses to follow in the upcoming election. Please also provide the County Election Board with copies of any recent charter amendments or ordinances concerning elections and your most recent map and or legal description of your municipality, with your wards to be used at the precinct for voting purposes. Additionally, please provide a map and or legal description of your ward boundaries to be used for filing. The maps and or legal descriptions provided will be the basis for your election setup and establishes who is eligible to vote in your election. Any new annexations to your municipal limits should be postponed or not become effective from the time your resolution is filed until after your election. Annexations made after the election setup begins could result in your election being challenged because our setup will not include the newly annexed persons as eligible voters. In fact, the precinct registry will indicate they are not eligible for the municipal ballot. Enclosed is a Municipal Resolution Checklist we use to ensure your resolution contains all the necessary information. You may find this helpful as you prepare your resolution. AN EQUAL OPPORTUNITY EMPLOYER M /F /H Form 873 (6 -15) Also, regarding municipalities with fencelines or other areas but no registered voters, you are now required by law to list precincts with zero voters in your municipality in your resolution and state if they are to remain open or be closed. For instance, Tulsa County precinct 21 as well as Rogers County precincts 21 and 29. See HB2499 effective July 1, 2012. State law also requires all voters to provide proof of identity. Voters who do not have proper identity under the law must vote a provisional ballot in all elections — including municipal elections. Provisional voting is a process which allows voters who believe themselves to be eligible to vote, but whose eligibility cannot be confirmed at the polling place on election day, to cast a ballot which is then sealed in a special affidavit envelope. A provisional ballot is counted after election day only when the information provided by the voter is verified by the County Election Board. Please contact me at the Tulsa County Election Board office if you have questions concerning the upcoming regular municipal election. Thank you for your cooperation. Sincerely, hyB ant, S ecretary Tulsa County Election Board 918 -596 -5760 pbryantAtulsacounty.org Enclosures 1. Checklist 2. Updated election year information