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Home My WebLink About2016.11.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 NOVI 12016 Regular Meeting f i Tuesday, November 15, 2016 - 6:30 pm �.iy Cteik;s +otr,Ce 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • November 1, 2016, Regular Meeting • November 8, 2016, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: o Pay Period Ending Date 10/29/16 • Monthly Budget Status Report - October 2016 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main, at 6:00 pm on Friday, November 11, 2016. Sherry Bishop/`City Clerk / OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 1, 2016 The Owasso Public Golf Authority met in regular session on Tuesday, November 1, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hail, 200 S Main St, at 6:00 pm on Friday, October 28, 2016. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:03 pm. 2. Roll Call Present Absent Chair- Lyndell Dunn None Vice -Chair - Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • October 18, 2016, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $25,131.15. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager Chris Cook presented the Quarterly Golf Report. 6. Report from OPGA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Reports - Pay Period Ending Date 10/15/16 OPGA November 1, 2016 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Adjournment Dr. Kelley moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5-0 and the meeting adjourned at 7:33 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, November 8, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, November 8, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, November 4, 2016. Call to Order Mayor/Chair Lyndell Dunn called the meeting to order at 6:03 pm. Present Absent Mayor/Chair- Lyndell Dunn Vice-Mayor/Vice-Chair- Chris Kelley Councilor/Trustee - Bill Bush Councilor/Trustee - Doug Bonebrake Councilor/Trustee -Jeri Moberly A quorum was declared present. Ms. Moberly advised that she would be leaving the meeting at 7:00pm Mayor Dunn advised that the presentations would not be made in the order of the posted meeting agenda These minutes will reflect the order in which presentation were made Discussion relating to Festival Park Design Larry Langford presented the item. It was explained that the engineering firm, GH2, would be attending the December work session to present additional project information. Discussion relating to Police items A. Amending the Owasso Code of Ordinances, Part 10, Chapter 8, Alarms B. Engineering services and architectural contract - Police Building Scott Chambless presented the items. It was explained that item A would be presented at the December work session. It was further explained that staff anticipates placing item B on the December 6 agenda for Council consideration and action. Discussion relating to Tax Incremental Financing (TIF) - Owasso Redbud District Bronce Stephenson presented an update on the activities of the TIF Review Committee. Discussion was held. It was explained that a public hearing would take place during the December 6 Council meeting. Discussion relating to Community Development items A. PUD-16-05 (OZ 16-08) - The Reunion Senior Housing (11900 block of E 98 St N behind the Owasso Market) B. PUD-16-06 (OZ 16-09) - Mallard Crossing (located on the west side of N 145 E Ave approximately 500 feet north of E 106 St N) C. Easement Closure- Braum's #156 (1 1503 E 76 St N) D. Easement Closure - Hickory Creek (12805 E 67 St N) E. Rezoning (OZ-16-10) - east of the intersection of E 114 St N and N Garnett Rd F. Final Plat - FBC Mission Owasso (east of the intersection of E 114 St N and N Garnett Rd) G. Final Plat - Abbott Farms I (east of the northeast corner of E 106 St N and N Mingo Rd and lies between the Owasso Sports Park and railroad tracks) H. Resolution - Update to GrOwasso 2030 Land Use Master Plan 1. Nunc Pro Tunc Ordinance 1087, Amending the Zoning Code - with Emergency Clause Bronce Stephenson presented each item. Discussion was held. It was explained that items A, B, E, F, G, H, and I would be placed on the November 15 Council agenda for consideration and action; and items C and, D would be placed on the December 6 Council agenda for consideration and action. Owasso City Council, OPWA & OPGA November 8, 2016 Page 2 Discussion relating to Public Works items A. Metropolitan Environmental Trust (M.E.T.) Household Pollutant Program B. Agreement for surveying services - E 116 St N, Mingo Rd to US Hwy 169 Roadway Widening Project C. Barrington Point Entrance (E 89 St N at N 129 E Ave) Tim Doyle presented item A and discussion was held. At 6:50om, Ms. Moberly leaves the meeting A auorum was no longer present Discussion continued. No official action was taken related to City of Owasso Owasso Public Works Authority, or Owasso Public Golf Authority business Dwayne Henderson presented items B and C. It was explained that both items would be placed on the November 15 Council agenda for consideration and action. Discussion relating to amending the list of Capital Improvement Projects eligible for funding from the Capital Improvements Fund to include E 106 St N and N 129 E Ave intersection Sherry Bishop presented the item. It was explained that the required public hearing will take place during the November 15 Council meeting. Discussion relating to City Manager items • Council meeting -July 4, 2017 • Monthly sales tax report • City Manager report Warren Lehr advised that the first meeting in July 2017 will fall on a holiday and staff anticipates moving the date of the meeting to Wednesday, July 5. Linda Jones presented the monthly sales tax report. Under the City Manager Report, Mr. Lehr provided dates for the following community events: Owasso Character Luncheon, Thursday, November 10; Annual Veterans Parade, Saturday, November 12; and City Hall Open House, Friday, November 18. City Council/Trustee comments and inquiries None Adjournment Mayor/Chair Dunn adjourned the meeting at 7:16 pm. Lyndell Dunn, Mayor/Chair Juliann M. Stevens, Clerk Claims List 11/15/2016 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK REASORS-FOOD 11.73 JPMORGAN CHASE BANK SAMS-FOOD 239.62 JPMORGAN CHASE BANK SAMS-FOOD 25.96 JPMORGAN CHASE BANK ALDI-FOOD 61.40 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGES 107.94 JPMORGAN CHASE BANK NIKE-MERCHANDISE 94.16 BGR DAILY ACCT. REIMB GOLF PETTY CASH 142.20 TOTAL OPGA 683.01 CART OPERATIONS JPMORGAN CHASE BANK CLUB HOUSE -SAND BOTTLES 140.95 YAMAHA GOLF CAR COMPANY CART REPAIRS 101.68 YAMAHA GOLF CAR COMPANY CART REPAIRS 175.60 TOTAL CART OPERATIONS 418.23 COURSE MAINT JPMORGAN CHASE BANK LOWES-IRRIGATION HEADS 17.98 JPMORGAN CHASE BANK LOWESSUPPLIES 12.54 BWI COMPANIES, INC FUNGICIDE 1,409.33 JPMORGAN CHASE BANK LOWES-PIPE FITTINGS 33,21 JPMORGAN CHASE BANK WINFIELD-HERBICIDE 239.88 CITY GARAGE LABORIOVERHEAD - NOV. 201 71,83 TCF NATIONAL BANK EQUIPMENT LEASE 5,058.28 UNIFIRST HOLDINGS LP SHOP TOWELS 12,84 UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.39 UNIFIRST HOLDINGS LP ENV CHARGE 6.00 TCF NATIONAL BANK MAINTENANCE CART LEASE 1,160.00 AT&T CONSOLIDATED PHONE BILL 10.84 VERIZON WIRELESS WIRELESS CONNECTION 40.03 AT&T LONG DISTANCE PHONE BILL 0.41 ONEOK, INC OKLAHOMA NATURAL GAS INATURAL GAS USAGE 40.46 TOTAL COURSE MAINT 8,125.02 FOOD & BEV JPMORGAN CHASE BANK ALDI-SUPPLIES 1.50 JPMORGAN CHASE BANK SAMS-SUPPLIES 43.64 JPMORGAN CHASE BANK UNITED LINEN -RENTAL 30.00 TOTAL FOOD & BEV 75.14 GOLFADMIN FELKINS ENTERPRISES, LLC SIGNAGE 130.00 JPMORGAN CHASE BANK RANGE SERVANT-RGE MATS 1,556.00 JPMORGAN CHASE BANK AMER FIRE -SPRINKLER REPR 1,205,00 JPMORGAN CHASE BANK AMER FIRE -SPRINKLER INSP 475.00 OWASSO CHAMBER OF COMMERCE ADVERTISING 1,350.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 178.13 AT&T LONG DISTANCE PHONE BILL 1.71 Page 1 Claims List 11/15/2016 Budget Unit Title Vendor Name I Payable Description jPayment Amount GOLFADMIN... JAT&T JCONSOLIFATED PHONE BILL 86.76 TOTAL GOLF ADMIN 4,982.60 FUND GRAND TOTAL OPGA GRAND TOTAL 14,284.0 10 $14,284.00 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10129116 Department Payroll Expenses Total Expenses Golf Shop Operations 2,677.25 4,167.67 Cart Operations 1,922.76 2,158.38 Golf Course Operations 8,680.63 14,007.68 Food & Beverage 2,638.07 4,101.70 General & Administration 3,325.75 5,007.57 FUND TOTAL 19,244,46 29,443.00 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of October 31, 2016 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage Other Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer from General TOTAL OTHER REVENUES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance Month To -Date October 31, 2016 Year To -Date Percent Budget of Budget $ 44,568 $ 193,103 $ 567,300 34.04% 7,806 48,244 140,000 34.46% (5,684) (37,013) (100,000) 37.01% 10,145 55,699 130,000 42.85% 15,543 52,254 189,300 27.60% (5,689) (21,877) (86,000) 25.44% 75 363 700 51.80% $ 66,763 $ 290,772 $ 841,300 34.56% $ (9,052) $ (43,254) $ (137,069) 31.56% (10,089) (41,402) (115,564) 35.83% (66,513) (235,274) (627,659) 37.48% (13,792) (44,862) (137,365) 32.66% (16,600) (77,252) (220,612) 35.02% $ (116,046) $ (442,044) $ (1,238,269) 35.70% $ (49,283) $ (151,272) $ (396,969) $ $ $ 450,000 0.00% $ $ $ 450,000 0.00% $ (49,283) $ (151,272) $ 53,031 $ (91,226) (3,454,647) (3,410,667) $ (3,697,145) $ (3,357,636)