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HomeMy WebLinkAbout2016.11.15_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, November 15, 2016 - 6:30 pm 1. Call to Order Mayor Lyndell Dunn 2. Invocation Pastor Bill Ascol of Bethel Baptist Church 3. Flag Salute 4. Roil Call 5. Presentation of Proclamations Mayor Dunn RECEIVED NOV I POIn J�� City Clerk's Office • The Mayor will present a proclamation declaring Saturday, November 19, 2016, as Owasso Christmas Tree & Berry Farm Day in the City of Owasso. • The Mayor will present a proclamation declaring Saturday, November 26, 2016, as Shop Small Saturday Day in the City of Owasso. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • November 1, 2016, Regular Meeting • November 8, 2016, Regular Meeting B. Approve claims C. Accept infrastructure improvements at Braum's # 156 (11503 E 76 St N) D. Approve the correction to the scrivener's error for Lots 30 and 39 in Block 2, and Lot 1 in Block 7 on the Final Plat for Lake Valley V, Phase 3, correcting the notation for the side yard setback to read 15' BL & LIE (building line & utility easement) and authorize the Mayor to execute the Certificate of Corrected Plat Approval 7. Consideration and appropriate action relating to items removed from the Consent Agenda PUBLIC HEARING 8. The City Council will conduct a public hearing for the purpose of receiving citizen input relating to amending the list of Capital Improvement Projects eligible for funding from the Capital Improvements Fund to include E 106 St N and N 129 E Ave intersection Teresa Willson Owasso City Council November 15, 2016 Page 2 9. Consideration and appropriate action relating to Ordinance 1087 Nunc Pro Tunc, an ordinance relating to the City of Owasso zoning code as codified in the Owasso Code of Ordinances, Part 12, Planning, Zoning and Development, Chapter 2, Zoning Regulations, amending Sub - Chapter 4, Residential District Provisions and Sub - Chapter 14, Definitions, and declaring an emergency and authorizing the emergency ordinance to become effective upon the date of approval by the City Council and repealing all ordinances or parts of ordinances in conflict herewith Bronce Stephenson Staff recommends approval of Ordinance 1087 Nunc Pro Tunc. Staff further recommends approval of the attachment of an emergency clause making the Ordinance effective immediately. 10. Consideration and appropriate action relating to Ordinance 1088, approving Planned Unit Development application PUD -16 -05 and Zoning application OZ 16 -08 for The Reunion Senior Housing located at 11900 block of E 98 St N behind the Owasso Market Bronce Stephenson Staff recommends approval of Ordinance 1088, rezoning the subject property from AG (Agriculture) to RM /PUD (Residential Multi - Family with a PUD overlay). 11. Consideration and appropriate action relating to Ordinance 1089, approving Planned Unit Development application PUD -16 -06 and Zoning application OZ 16 -09 for Mallard Crossing located on the west side of N 145 E Ave approximately 500 feet north of E 106 St N Bronce Stephenson Staff recommends approval of Ordinance 1089, rezoning the subject property from AG (Agriculture) to RNX /PUD (Residential Neighborhood Mixed with a PUD overlay). 12. Consideration and appropriate action relating to Ordinance 1090, approving Rezoning application OZ- 16 -10, for property located east of the intersection of E 114 St N and N Garnett Rd Bronce Stephenson Staff recommends approval of Ordinance 1090, rezoning the subject property from AG (Agriculture) to CS (Commercial Shopping). 13. Consideration and appropriate action relating to the final plat for FBC Owasso Mission located east of the intersection of E 114 St N and N Garnett Rd Bronce Stephenson Staff recommends approval of the Final Plat for FBC Owasso Mission. 14. Consideration and appropriate action relating to the final plat for Abbott Farms I located east of the northeast corner of E 106 St N and N Mingo Rd and lies between the Owasso Sports Park and railroad tracks Bronce Stephenson Staff recommends approval of the Final Plat for Abbott Farms I. 15. Consideration and appropriate action relating to Resolution 2016 -22, Adopting the GrOwasso 2030 land Use Master Plan, Revised November 15, 2016 Bronce Stephenson Owasso City Council November 15, 2016 Page 3 Staff recommends approval of Resolution 2016 -22. 16. Consideration and appropriate action relating to a budget amendment Bronce Stephenson Staff recommends approval of a budget amendment in the General Fund, increasing the appropriation for expenditures by $12,000 in the Community Development department. 17. Consideration and appropriate action relating to final payment for FY 2015 -16 Community Development Block Grant (CDBG) Sidewalk Project on 127 E Ave Earl Farris Staff recommends approval of final payment in the amount of $40,455.53 to Magnum Construction, Inc. 18. Consideration and appropriate action relating to the Agreement for surveying services - E 116 St N, Mingo Rd to US Hwy 169 Roadway Widening Project Dwayne Henderson Staff recommends approval of an agreement with Benchmark Surveying of Owasso, OK for architectural design and engineering services for the surveying services in the amount of $48,200 and authorization for the Mayor to execute the agreement. 19. Consideration and appropriate action relating to a bid for the Barrington Point Entrance Ice Melt System (E 89 St N at N 129 E Ave) Dwayne Henderson Staff recommends rejection of all bids. 20. Report from City Manager 21. Report from City Attorney 22. Report from City Councilors 23. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 10/29/16 • Health Care Self- Insurance Claims - dated as of 1 1 /10 /16 • Monthly Budget Status Report - October 2016 24. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) Owasso City Council November 15, 2016 Page 4 25. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, November 11, 2016. & 410- av Sherry City Clerk U CITY OF OWASSO, OKLAHOMA WHEREAS, the City of Owasso is proud to recognize businesses who have made an investment in our community, provide opportunity for employment, and create a destination for residents and visitors; and, WHEREAS, the Owasso Christmas Tree and Berry Farm, operated by Paula and Bill Jacobs, opened the doors for business in 1981, fostering a unique holiday tradition for visitors as they navigate rows and rows of pine in search of that perfect Christmas tree or choose from the pre -cut Fir trees, and, WHEREAS, the Farm offers a variety of family friendly activities, to include a hayride and hot apple cider as guests browse through items available in the gift shop; and, WHEREAS, for the last 10 years, the Owasso Christmas Tree and Berry Farm has maintained five acres of various thorn -less blackberry and blueberry bushes and offers seasonal fresh berry picking for the least experienced to the berry enthusiast, even providing the pails for collecting and juice absorbent containers to safely transport them home; and, WHEREAS, the Owasso Christmas Tree and Berry Farm has become a destination for Owasso residents, school groups, community organizations, and visitors. NOW, THEREFORE, I, Lyndell Dunn by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim Saturday, November 19, 2016 as OWASSO CHRISTMAS TREE & BERRY FARM IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 15th day of November, 2016. Lyndell Dunn, Mayor City of Owasso WHEREAS, the City of Owasso, celebrates our local small businesses and the contributions they make to our local economy and community; according to the United States Small Business Administration, there are currently 28 million small businesses in the United States, they represent more than 99 percent of American employer firms, create more than two - thirds of the net new jobs, and generate 46 percent of private gross domestic product; and WHEREAS, small businesses employ over 55 percent of the Working population in the United States; and WHEREAS, 89 percent of consumers in the United States agree that small businesses contribute positively to the local community by supplying jobs and generating tax revenue; and WHEREAS, ;87 percent of consumers in the United States agree that small businesses are critical to the overall economic health of the United States; and WHEREAS, 93 percent of consumers in the United States agree that it is important for people to support the small businesses that they value in their community; and WHEREAS, the City of Owasso supports our local businesses that create jobs, boost our local economy and preserve our neighborhoods; and WHEREAS, advocacy groups as well as public and private organizations across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday, Now, Therefore, I, LYNDELL DUNN, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim November 26, 2016, as: And urge the residents of our community, and communities across the country, to support small businesses and merchants on Small Business Saturday and throughout the year. IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 15' day of November, 2016. Lyndell Dunn, Mayor OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 1, 2016 The Owasso City Council met in regular session on Tuesday, November 1, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, October 28, 2016. 1. Call to Order Mayor Lyndell Dunn called the meeting to order at 7:33 pm. 2. Roll Call Present Absent Mayor - Lyndell Dunn None Vice -Mayor - Chris Kelley Councilor - Doug Bonebrake Councilor- Bill Bush Councilor - Jeri Moberly A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • October 18, 2016, Regular Meeting B. Approve claims C. Accept public infrastructure improvements including one approach and two fire hydrants: 12700 E 100 St N (NinetyEight Multi- family Apartment Complex Phase II) Mr. Bush moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $612,368.70. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to the 2016 Safe Oklahoma Grant and budget amendment Jason Woodruff presented the item recommending acceptance of the 2016 Safe Oklahoma Grant, authorization for the City Manager to execute the contract with the Oklahoma Attorney General's Office, and approval of a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures by $56,770. Owasso City Council November 1, 2016 Page 2 There were no comments from the audience. Mr. Bush moved, seconded by Ms. Moberly to accept the grant, authorize the City Manager to execute the contract, and approve the budget amendment, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to Resolution 2016 -19, calling an election for the purpose of electing City Council representation for Ward 3 and Ward 4 Juliann Stevens presented the item recommending approval of Resolution 2016 -19. There were no comments from the audience. Mr. Bush moved, seconded by Ms. Moberly to approve Resolution 2019 -19, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Consideration and appropriate action relating to Resolution 2016 -20, approving the incurrence of indebtedness by the Owasso Public Works Authority (the "Authority ") issuing its Sales Tax Revenue Note, series 2016 (the "Note "); providing that the organizational document creating the Authority is subject to the provisions of the Note Indenture, authorizing the issuance of said Note; waiving competitive bidding with respect to the sale of said Note and approving the proceedings of the Authority pertaining to the sale of said Note; ratifying and confirming a Sales Tax Agreement by and between the City of Owasso, Oklahoma (the "City ") and the Authority pertaining to the year -to -year pledge of certain sales tax revenues; and containing other provisions relating thereto Linda Jones presented the item recommending approval of Resolution 2016 -20. There were no comments from the audience. Dr. Kelley moved, seconded by Ms. Moberly to approve Resolution 2016 -20, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 8. Consideration and appropriate action relating to a budget amendment in the Capital Improvements Fund Linda Jones presented the item recommending approval of a budget amendment in the Capital Improvements Fund, increasing the estimated revenue and the appropriation for expenditures by $21,265,000. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the budget amendment to increase the estimated revenue and increase the appropriation for expenditures, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council November 1, 2016 Page 3 9. Consideration and appropriate action relating to Resolution 2016 -21, establishing user fees for the Owasso Community Center of the City of Owasso, and establishing an effective date Larry Langford presented the item recommending approval of Resolution 2016 -21. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve Resolution 2016 -21, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing confidential communications between the City Council and the City Attorney concerning the potential acquisition of real property located at 120 E 2nd St, Owasso, Oklahoma, as provided for in Title 25, O.S. Section § 307(B)(3) Julie Lombardi presented the item, Mr. Bonebrake moved, seconded by Ms. Moberly to enter into executive session. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 At 7:56, Mr. Bush exited the room. At 7:56 pm, the Council, along with Warren Lehr, Julie Lombardi, Scott Chambless, and John Feary entered into executive session. At 7:58, Mr. Bush returned and entered into executive session. At 8:24 pm, the Council returned to open session. 11. Report from City Manager Roger Stevens presented the Monthly Public Works Project Status Report. 12. Report from City Attorney None 13. Report from City Councilors Councilors commented on recent community events and efforts of staff. 14. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 10/15/16 • Health Care Self- Insurance Claims - dated as of 10/27/16 15. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso City Council November 1, 2016 Page 4 16. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 8:39 pm. Lyndell Dunn, Mayor Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, November 8, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, November 8, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, November 4, 2016. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:03 pm. Present Mayor /Chair - Lyndell Dunn Councilor /Trustee - Bill Bush Councilor /Trustee -Jeri Moberly A quorum was declared present. Absent Vice - Mayor /Vice- Chair- Chris Kelley Councilor /Trustee - Doug Bonebrake Ms. Moberly advised that she would be leaving the meeting at 7:00pm Mayor Dunn advised that the presentations would not be made in the order of the posted meeting agenda These minutes will reflect the order in which presentation were made Discussion relating to Festival Park Design Larry Langford presented the item. It was explained that the engineering firm, GH2, would be attending the December work session to present additional project information. Discussion relating to Police items A. Amending the Owasso Code of Ordinances, Part 10, Chapter 8, Alarms B. Engineering services and architectural contract - Police Building Scott Chambless presented the items. It was explained that item A would be presented at the December work session. It was further explained that staff anticipates placing item B on the December 6 agenda for Council consideration and action. Discussion relating to Tax Incremental Financing (TIF) - Owasso Redbud District Bronce Stephenson presented an update on the activities of the TIF Review Committee. Discussion was held. It was explained that a public hearing would take place during the December 6 Council meeting. Discussion relating to Community Development items A. PUD -16 -05 (OZ 16 -08) -The Reunion Senior Housing (11900 block of E 98 St N behind the Owasso Market) B. PUD -16 -06 (OZ 16 -09) - Mallard Crossing (located on the west side of N 145 E Ave approximately 500 feet north of E 106 St N) C. Easement Closure - Braum's # 156 (1 1503 E 76 St N) D. Easement Closure - Hickory Creek (12805 E 67 St N) E. Rezoning (OZ- 16 -10) - east of the intersection of E 114 St N and N Garnett Rd F. Final Plat - FBC Mission Owasso (east of the intersection of E 114 St N and N Garnett Rd) G. Final Plat - Abbott Farms I (east of the northeast corner of E 106 St N and N Mingo Rd and lies between the Owasso Sports Park and railroad tracks) H. Resolution - Update to GrOwasso 2030 Land Use Master Plan I. Nunc Pro Tunc Ordinance 1087, Amending the Zoning Code - with Emergency Clause Bronce Stephenson presented each item. Discussion was held. It was explained that items A, B, E, F, G, H, and I would be placed on the November 15 Council agenda for consideration and action; and items C and D would be placed on the December 6 Council agenda for consideration and action. Owasso City Council, OPWA & OPGA November 8. 2016 Page 2 Discussion relating to Public Works items A. Metropolitan Environmental Trust (M.E.T.) Household Pollutant Program B. Agreement for surveying services - E 116 St N, Mingo Rd to US Hwy 169 Roadway Widening Project C. Barrington Point Entrance (E 89 St N at N 129 E Ave) Tim Doyle presented item A and discussion was held. At 6:50om Ms Moberly leaves the meeting A quorum was no longer present Discussion continued. No official action was taken related to City of Owasso Owasso Public Works Authority, or Owasso Public Golf Authority business. Dwayne Henderson presented items B and C. It was explained that both items would be placed on the November 15 Council agenda for consideration and action. Discussion relating to amending the list of Capital Improvement Projects eligible for funding from the Capital Improvements Fund to include E 106 St N and N 129 E Ave intersection Sherry Bishop presented the item. It was explained that the required public hearing will take place during the November 15 Council meeting. Discussion relating to City Manager items • Council meeting - July 4, 2017 • Monthly sales tax report • City Manager report Warren Lehr advised that the first meeting in July 2017 will fall on a holiday and staff anticipates moving the date of the meeting to Wednesday, July 5. Linda Jones presented the monthly sales tax report. Under the City Manager Report, Mr. Lehr provided dates for the following community events: Owasso Character Luncheon, Thursday, November 10; Annual Veterans Parade, Saturday, November 12; and City Hall Open House, Friday, November 18. City Council /Trustee comments and inquiries None Adjournment Mayor /Chair Dunn adjourned the meeting at 7:16 pm. Lyndell Dunn, Mayor /Chair Juliann M. Stevens, Clerk Claims List 11/15/2016 Budget Unit Title Vendor Name I Payable Description Payment Amount GENERAL JAEPIPSO ISTREET LIGHTS 7.05 TOTAL GENERAL 7.05 MANAGERIAL JPMORGAN CHASE BANK EMPLOYEE RECOGNITION _T 25.00 CITY GARAGE IFUELMAN LABORIOVERHEAD - NOV, 201 102.83 FLEETCOR TECHNOLOGIES EXP. - OCT, 2016 22.07 TOTAL MANAGERIAL 149.90 FINANCE FLEETCOR TECHNOLOGIES FUELMAN EXP. - OCT, 2016 23.33 CITY GARAGE LABOR/OVERHEAD - NOV, 201 84.00 JPMORGAN CHASE BANK LODGING EXPENSE 189.28 JPMORGAN CHASE BANK LODGING EXPENSE 189.28 JPMORGAN CHASE BANK GOVT FINANCE -GFOA REGISTR 100.00 JPMORGAN CHASE BANK GOVT FINANCE - TRAINING 170.00 TOTAL FINANCE 755.89 HUMAN RESOURCES JPMORGAN CHASE BANK COMM MARKET - ADVERTISING 270.00 AMERICANCHECKED, INC ATTN: BILLING PRE -EMP BACKGROUND CHECKS 167.20 JPMORGAN CHASE BANK AMAZON -CITY HALL DECOR 59.99 JPMORGAN CHASE BANK COMM MARKET - ADVERTISING 135.00 JPMORGAN CHASE BANK AMAZON -CITY HALL DECOR 31.78 TULSA WORLD ADVERTISING 3,444.00 JPMORGAN CHASE BANK AMAZON -CITY HALL DECOR 23.74 JPMORGAN CHASE BANK TRAVEL EXPENSE 19.88 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.76 JPMORGAN CHASE BANK OFFICE DEPOT - LABELS 12.74 JPMORGAN CHASE BANK SPORTS NUTRI- MEMBERSHIP 497.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 17.99 DAVID D. RICE TRAINING CLASS 450.00 JPMORGAN CHASE BANK TESTCOUNTRY -DRUG TEST 67.00 JPMORGAN CHASE BANK 1OFFICE DEPOT- SUPPLIES 7.68 TOTAL HUMAN RESOURCES 5,209.76 GENERAL GOVERNMENT OMECORP, LLC POSTAGE SUPPLIES 218.50 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 29.99 PADEN APPRAISALS INC PROPERTY APPRAISAL 350.00 MCAFEE & TAFT LEGAL - PERSONNEL 6,283.21 CITY OF OWASSO GENERAL LIABILITY /SELF -IN 150,000.00 AT &T CONSOLIDATED PHONE BILL 596.50 AMERICANCHECKED, INC ATTN: BILLING BACKGROUND SCREENING 16.55 MCAFEE & TAFT LEGAL - PERSONNEL 360.00 MCAFEE & TAFT LEGAL- PERSONNEL 838.00 MCAFEE & TAFT LEGAL - PERSONNEL 2,152.97 Page 1 Claims List `rlVIMPz1y[y Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL GOVERNMENT... AT &T LONG DISTANCE PHONE BILL 32.14 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 154.59 TOTAL GENERAL GOVERNMENT 161,032.45 COMMUNITY DEVELOPMENT CITY GARAGE VEH PARTS PURCH -OCT, 20 111.74 VERIZON WIRELESS WIRELESS CONNECTION 155.51 CITY GARAGE LABOR/OVERHEAD - NOV, 201 415.58 FLEETCOR TECHNOLOGIES FUELMAN EXP. - OCT, 2016 162.66 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 400.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 150.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.80 JPMORGAN CHASE BANK CDE COUNCIL - INSPECTOR TRN 199.00 BLUE ENERGY FUELS, LLC JCNG FUEL PURCH - OCT, 201 46.42 TOTAL COMMUNITY DEVELOPMENT 1,646.71 ENGINEERING FLEETCOR TECHNOLOGIES FUELMAN EXP. - OCT, 2016 87.53 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 6.50 CITY GARAGE LABOR /OVERHEAD - NOV, 201 280.00 JPMORGAN CHASE BANK ATWOOD -WORK BOOTS 119.99 VERIZON WIRELESS WIRELESS CONNECTION 29.65 CITY GARAGE VEH PARTS PURCH - OCT, 20 74 .06 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.61 UNIFIRST HOLDINGS LP UNIFORM CLEANING 17.71 JPMORGAN CHASE BANK 1OFFICE DEPOT - SUPPLIES 40.02 TOTAL ENGINEERING 689.07 INFORMATION TECHNOLOGY VERIZON WIRELESS WIRELESS CONNECTION 149.68 CITY GARAGE LABOR/OVERHEAD - NOV, 201 74.16 AT &T CONSOLIDATED PHONE BILL 20.48 TOTAL INFORMATION TECHNOLOGY 244.32 SUPPORT SERVICES AT &T CONSOLIDATED PHONE BILL 40.97 CITY GARAGE LABOR/OVERHEAD - NOV, 201 881.50 VERIZON WIRELESS WIRELESS CONNECTION 29.65 AT &T LONG DISTANCE PHONE BILL 0.05 JPMORGAN CHASE BANK BEST BUY -OC MONITOR 69.99 FLEETCOR TECHNOLOGIES FUELMAN EXP. - OCT, 2016 23.75 CITY GARAGE VEH PARTS PURCH -OCT, 20 9.90 JPMORGAN CHASE BANK LOWES- REFUND TAX -0.18 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - OCT, 201 54.19 OKLAHOMA DEPARTMENT OF LABOR ELEVATOR INSPECTION 100.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 13.27 UNIFIRST HOLDINGS LP JUNIFORM RENTAL FEES 13.27 Page 2 Claims List 11/15/2016 Budget Unit Title I Vendor Name I Payable Description Payment Amount SUPPORT SERVICES.., jJPMORGAN CHASE BANK 1OFFICE DEPOT- SUPPLIES 1 1.66 TOTAL SUPPORT SERVICES 1,238.02 CEMETERY YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 737 FLEETCOR TECHNOLOGIES FUELMAN EXP. - OCT, 2016 49.15 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 35.33 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 JPMORGAN CHASE BANK HOBBY LOBBY - CEMETERY DEC 124.79 TOTAL CEMETERY 297,09 POLICE COMMUNICATIONS TULSA EMERGENCY MEDICAL CENTER VACCINATIONS 71.00 DALE & LEES SERVICE, INC AIR COND REPAIR 96.79 DEPARTMENT OF PUBLIC SAFETY OLETS FEE 450.00 DEPARTMENT OF PUBLIC SAFETY OLETS FEE 450.00 RICH & CARTMILL, INC NOTARY BOND 30.00 COPY WORLD BUSINESS SOLUTIONS, LLC MAINTENANCE 103.98 LANGUAGE LINE SERVICES TRANSLATION SERVICES 18.83 JPMORGAN CHASE BANK AMAZON - SUPPLIES 15.99 AT &T CONSOLIDATED PHONE BILL 659.11 JPMORGAN CHASE BANK SAMSCLUB- PRISONER BOARD 40.50 JPMORGAN CHASE BANK VISTACOM -MAINT AGREEMENT 2,700.00 TOTAL POLICE COMMUNICATIONS 4,636.20 ANIMAL CONTROL JPMORGAN CHASE BANK CHIEF SUPPLY -UNIF ITEMS 16.99 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - OCT, 201 16.24 JPMORGAN CHASE BANK SERENITY - CREMATION SVC 225.00 FLEETCOR TECHNOLOGIES FUELMAN EXP. - OCT, 2016 76.45 CITY GARAGE VEH PARTS PURCH -OCT, 20 14.87 AT &T CONSOLIDATED PHONE BILL 25.00 CITY GARAGE LABOR /OVERHEAD - NOV, 201 279.75 VERIZON WIRELESS WIRELESS CONNECTION 80.02 AT &T LONG DISTANCE PHONE BILL 0.58 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 80.25 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 99.49 JPMORGAN CHASE BANK WALMART- SUPPLIES 139.99 TOTAL ANIMAL CONTROL 1,054,63 EMERGENCY PREPAREDNES JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 5.19 AT &T CONSOLIDATED PHONE BILL 14.16 VERIZON WIRELESS WIRELESS CONNECTION 29.65 VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC BILL 14.57 VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC BILL 26.96 Page 3 Claims List 11/15/2016 Budget Unit Title Vendor Name I Payable Description IPayment Amount EMERGENCY PREPARE DNES VERDIGRIS VALLEY ELECTRIC COOP ISTORM SIREN ELECTRIC BILL 31.48 TOTAL EMERGENCY PREPAREDNESS 122.01 STORMWATER CITY GARAGE VEH PARTS PURCH -OCT, 20 1,01700 FLEETCOR TECHNOLOGIES FUELMAN EXP. - OCT, 2016 961.55 TULSA EMERGENCY MEDICAL CENTER IMMUNIZATIONS 285.00 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPING 410.00 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPING 216.25 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 115.00 JPMORGAN CHASE BANK OREILLY- SUPPLIES 15.75 JPMORGAN CHASE BANK OREILLY - LIGHTS 43.99 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - OCT, 201 197.76 VERIZON WIRELESS WIRELESS CONNECTION 69.66 UNIFIRST HOLDINGS LP UNIFORM CLEANING 140.40 JPMORGAN CHASE BANK P & K EQUIP- TRIMMER LINE 160.30 CITY GARAGE LABOR/OVERHEAD - NOV, 201 2,109.25 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.20 UNIFIRST HOLDINGS LP UNIFORM CLEANING 39.10 JPMORGAN CHASE BANK LOWES - LOPPERS 79.96 JPMORGAN CHASE BANK TRANSCO -PPE 77.24 TOTAL STORMWATER 5,966.41 PARKS JPMORGAN CHASE BANK EQUIP ONE -BRICK SAW 34.00 JPMORGAN CHASE BANK HD SUPPLY -METER CAN 33.00 JPMORGAN CHASE BANK LOWES -BOLTS 45.04 AT &T LONG DISTANCE PHONE BILL 1.14 JPMORGAN CHASE BANK HOME DEPOT - REPAIR PARTS 4.96 JPMORGAN CHASE BANK LOWES- SUPPLIES 5.58 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 39.75 CITY GARAGE LABORIOVERHEAD - NOV, 201 1,052.25 AT &T CONSOLIDATED PHONE BILL 32.53 VERIZON WIRELESS WIRELESS CONNECTION 29.65 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - OCT, 201 45.14 JPMORGAN CHASE BANK CORNERSTONE -SAW REPAIR 75.99 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES 55.98 JPMORGAN CHASE BANK CORNERSTONE- SUPPLIES 14.99 JPMORGAN CHASE BANK CORNERSTONE -HAND TOOL 6.99 JPMORGAN CHASE BANK CORNERSTONE - RECEPTACLE 33.73 JPMORGAN CHASE BANK CORNERSTONE -BOLTS 3.57 JPMORGAN CHASE BANK LOWES -BOLTS 4.45 JPMORGAN CHASE BANK LOWES - OUTLETS 95.08 JPMORGAN CHASE BANK LOWES- GAZEBO SUPPLIES 44.28 DAVID'S ELECTRIC, INC. REPAIR SERVICE 180.00 OKLAHOMA CORRECTIONAL INDUSTRIES ITRASH RECEPTACLES 6,373.64 Page 4 Claims List 11/15/2016 Budget Unit Title Vendor Name Payable Description Payment Amount PARKS... CITY OF OWASSO PARKS WATER 3.39 TUCKER CHEMICAL, INC. PARKS RESTROOM SUPPLIES 71.71 ROGERS COUNTY RURAL WATER DISTRICT WATER 196.03 UNIFIRST HOLDINGS LP PARKS UNIFORMS 23.96 UNIFIRST HOLDINGS LP PARKS UNIFORMS 23.96 PROTECTION ONE ALARM MONITORING INC ALARM SERVICE 73.94 FREDRICK COSTIN JR VETERANS PARK MOWING 110.00 CITY OF OWASSO PARKS WATER 6.88 CITY OF OWASSO PARKS WATER 17.02 FREDRICK COSTIN JR ATOR PARK MOWING 120.00 FREDRICK COSTIN JR PAYOLA PARK MOWING 344.00 FREDRICK COSTIN JR SKATE PARK MOWING 120.00 VERDIGRIS VALLEY ELECTRIC COOP PARKS OFFICE ELECTRICITY 96.08 FLEETCOR TECHNOLOGIES FUELMAN EXP. - OCT, 2016 605.84 CITY GARAGE IVEH PARTS PURCH -OCT, 20 12.24 TOTAL PARKS 10,036.79 PUBLIC ART BENCHES JPMORGAN CHASE BANK BROWN FARMS-SOD 95.00 JPMORGAN CHASE BANK BROWN FARMS-SOD 95.00 TOTAL PUBLIC ART BENCHES 190.00 COMMUNITY CENTER JPMORGAN CHASE BANK LOWES -TOOLS 122.45 WILJO INTERIORS, INC SUPPLIES 960.00 AT &T CONSOLIDATED PHONE BILL 39.16 JPMORGAN CHASE BANK WALMART -VGA CABLE /SCRAPER 31.91 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 115.40 JPMORGAN CHASE BANK LOWES- HAMMER/AWL 21.96 AT &T LONG DISTANCE PHONE BILL 2.56 JPMORGAN CHASE BANK IQUIT BUGGIN -PEST CONTROL 95.00 TOTAL COMMUNITY CENTER 1,388,44 HISTORICAL MUSEUM FIRE SUPPRESSION SERV ICES FIRE EXTINGUISHER INSPECT 73.00 LONG DISTANCE PHONE BILL 0.04 TOUNGS INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 36.82 CONSOLIDATED PHONE BILL 14.16 ENTERPRISES, LLC BUSINESS CARDS 30.00 TOTAL HISTORICAL MUSEUM 154.02 ECONOMIC DEV JPMORGAN CHASE BANK CHAMBER -STATE OF CITY 40.00 VERIZON WIRELESS WIRELESS CONNECTION 29.65 CITY GARAGE LABOR /OVERHEAD - NOV, 201 69.25 Page 5 Claims List 11/15/2016 Budget Unit Title Vendor Name Payable Description jPayment Amount TOTAL ECONOMIC DEV 138.90 194,957.6 FUND GRAND TOTAL AMBULANCE SERVICE LEON WHITMORE AMBULANCE REFUND 69.93 HEALTHCHOICE AMBULANCE REFUND 565.00 KIMBERLY BURNETT AMBULANCE REFUND 1,218.92 TOTAL AMBULANCE SERVICE 1,853.85 AMBULANCE JPMORGAN CHASE BANK LAERDAL- EQUIPMENT 63.00 CITY GARAGE LABOR/OVERHEAD - NOV. 201 766.58 VERIZON WIRELESS WIRELESS CONNECTION 238.63 JPMORGAN CHASE BANK FULLERTON- OXYGEN 25.50 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES 2,987.43 JPMORGAN CHASE BANK HOME DEPOT -POWER STRIP 36.36 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 12.80 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 207.98 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 2,328.81 JPMORGAN CHASE BANK GPSGATE -ADD'L LICENSES 149.85 JPMORGAN CHASE BANK GPSGATE- SOFTWARE UPDATE 143.00 JPMORGAN CHASE BANK ZOLL- AUTOPULSE BATTERIES 1,822.20 JPMORGAN CHASE BANK ZOLL- SUPPLIES 894.45 JPMORGAN CHASE BANK ZOLL- SUPPLIES 138.50 JPMORGAN CHASE BANK GREEN CO -WASTE DISPOSAL 390.00 MEDICLAIMS INC BILLING SERVICES 9,192.27 CITY GARAGE VEH PARTS PURCH -OCT, 20 634.57 FLEETCOR TECHNOLOGIES FUELMAN EXP. - OCT, 2016 1 1,724.28 TOTAL AMBULANCE 21,756.21 23,610.0 FUND GRAND TOTAL E911 COMMUNICATIONS AT&T JE911 MAPPING SVCS 710.70 TOTAL E911 COMMUNICATIONS 710.70 710.7 FUND GRAND TOTAL HOTEL TAX - ECON DEV JPMORGAN CHASE BANK LODGING EXPENSE 269.94 JPMORGAN CHASE BANK TRAVEL EXPENSE 165.56 JPMORGAN CHASE BANK LODGING EXPENSE 634.40 JPMORGAN CHASE BANK TRAVEL EXPENSE 28.17 JPMORGAN CHASE BANK TRAVEL EXPENSE 106.49 JPMORGAN CHASE BANK TULSA CHAMBER- REGISTRAT 1,500.00 Page 6 Claims List 11/15/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount HOTEL TAX- ECON DEV... JPMORGAN CHASE BANK TULSA CHAMBER- REGISTR 1,500.00 JPMORGAN CHASE BANK AMERICAN - BAGGAGE FEE 25.00 JPMORGAN CHASE BANK DELTA - BAGGAGE FEE 25.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 40.00 JPMORGAN CHASE BANK TULSA CHAMBER- FUTURE INV 17,500.00 TOTAL HOTEL TAX - ECON DEV 21,794.56 STRONG NEIGHBORHOODS JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 18.99 JPMORGAN CHASE BANK KEEPOKBEAUT -AWARD BAND 650.00 CITY GARAGE LABOR/OVERHEAD - NOV, 201 75.83 JPMORGAN CHASE BANK MEETING EXPENSE 17.20 JPMORGAN CHASE BANK OFFICE DEPOT - CREDIT -1.00 TOTAL STRONG NEIGHBORHOODS 761.02 22,555.5 FUND GRAND TOTAL STORMWATER - STORMWATE BH MEDIA HOLDING GROUPS, INC ADVERTISEMENT 165.00 MESHEK &ASSOCIATES, P.L.C. ENGINEERING SERVICES 3,989.10 VERIZON WIRELESS WIRELESS CONNECTION 40.03 TOTAL STORMWATER- STORMWATER 4,194.13 LAKERIDGE /CNTRL DRAIN IM MESHEK & ASSOCIATES, P.L.C. RING SE ENGINEERVICES 5,802.50 TOTAL LAKERIDGE /CNTRL DRAIN IMP 5,802.50 3 LAKES CHNL /ATOR HEIGHT MAGNUM CONSTRUCTION INC THREE LAKES CHANNEL/ATOR 111,957.50 TOTAL 3 LAKES CHNUATOR HEIGHTS 111,957.50 121,954.1 FUND GRAND TOTAL AMBULANCE CAPITAL FD JPMORGAN CHASE BANK STRYKER- INSTALLATION 1,550.00 TOTAL AMBULANCE CAPITAL FD 1,550.00 1,550.0 FUND GRAND TOTAL FESTIVAL PARK LAND /STRUC GH2ARCHITECTS LLC VISION 2025 FESTIVAL PARK 4,125.00 TOTAL FESTIVAL PARK LAND /STRUCT 4,125.00 4,125.0 FUND GRAND TOTAL SALES TAX FUND -FIRE IFLEETCOR TECHNOLOGIES FUELMAN EXP. - OCT. 2016 1,486.31 Page 7 Jdget Unit Title TAX FUND - FIRE... SALES TAX FUND -FIRE STATION #4 ,L FIRE STATION #4 GRAND TOTAL TAX FUND - POLICE I JI Claims List 11/15/2016 'GARAGE ORGAN CHASE BANK E ENERGY FUELS, LLC ORGAN CHASE BANK ORGAN CHASE BANK ORGAN CHASE BANK ORGAN CHASE BANK ORGAN CHASE BANK ORGAN CHASE BANK ORGAN CHASE BANK iORGAN CHASE BANK (ORGAN CHASE BANK T )K, INC OKLAHOMA NATURAL GAS )RGAN CHASE BANK IRGAN CHASE BANK GARAGE )RGAN CHASE BANK )RGAN CHASE BANK )RGAN CHASE BANK ZON WIRELESS )RGAN CHASE BANK )RGAN CHASE BANK )RGAN CHASE BANK )RGAN CHASE BANK )RGAN CHASE BANK )RGAN CHASE BANK )RGAN CHASE BANK )RGAN CHASE BANK )RGAN CHASE BANK )RGAN CHASE BANK )RGAN CHASE BANK )RGAN CHASE BANK )RGAN CHASE BANK SPURGEON,KUHLB CHASE BANK ✓EH PARTS PURCH - OCT. 20 rcP GLOBAL - RETURN -NG FUEL PURCH - OCT, 201 DREILLY- VEHICLE SUPPLIES DREILLY- SUPPLIES NALMART- TRAINING EXPENSE LIBERTY FLAGS -US FLAGS LODGING EXPENSE LODGING EXPENSE LODGING EXPENSE CASCOINDUST- UNIFORM HOBBY LOBBY- SUPPLIES LONG DISTANCE PHONE BILL NATURAL GAS USAGE EXCELLANCE- VEHICLE PARTS EMERG MED -UNIF CLOTHING CONSOLIDATED PHONE BILL LABORIOVERHEAD - NOV, 201 Page 8 _LESS CONNECTION STORE - SHIPPING CHG TRAVELEXPENSE NORTHERN SAFETY -PARTS WALMART - SUPPLIE HD SUPPLY - SUPPLIES SAMSCLUB - SUPPLIES SAMSCLUB- SUPPLIES FI RES ERV ICE - TRAINING WALMART- SUPPLIES SPEICAL OPS- UNIFORM TXTAG - PIKEPASS FEES TEXAS 57. 4. 7. 1,51 47 5 417 1 ,774 192.96 1,725.91 30.01 9.98 59.99 61.80 173.58 4.92 48.20 15.74 169.36 75.00 37.53 807.78 13.31 11,355.01 9,800.00 9,800.00 21,155.01 Claims List 11/15/2016 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND - POLICE... ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 118.63 JPMORGAN CHASE BANK LOWES- SUPPLIES 15.98 JPMORGAN CHASE BANK AMAZON - SUPPLIES 13.42 JPMORGAN CHASE BANK PETSMART -K9 SUPPLIES 156.66 AT &T LONG DISTANCE PHONE BILL 32.14 COPY WORLD BUSINESS SOLUTIONS, LLC MAINTENANCE 100.00 RICH & CARTMILL, INC NOTARY BOND 30.00 VIEVU, LLC STRAIGHT SHOOTER 250.00 VIEVU, LLC STRAIGHT SHOOTER 250.00 ACCURACY, INC DBA ULTRAMAX AMMUNITI AMMUNITION 674.00 VERIZON WIRELESS WIRELESS CONNECTION 847.75 AT &T CONSOLIDATED PHONE BILL 559.61 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 106.23 JPMORGAN CHASE BANK BROWNELLS- FIREARM SUPPLIE 281.95 JPMORGAN CHASE BANK TARGET - SUPPLIES 284.11 JPMORGAN CHASE BANK SPS MKT - FIREARM SUPPLIES 36.04 JPMORGAN CHASE BANK PETSMART -K9 SUPPLIES 27.47 JPMORGAN CHASE BANK FAMILY ANIMAL -K9 MEDICAL 125.50 JPMORGAN CHASE BANK WALMART- SUPPLIES 24.52 JPMORGAN CHASE BANK SOUTHERN AG -K9 SUPPLIES 17.98 JPMORGAN CHASE BANK TRAVEL EXPENSE 5.17 CITY GARAGE VEH PARTS PURCH -OCT, 20 4,835.81 FLEETCOR TECHNOLOGIES FUELMAN EXP. -OCT, 2016 6,160.90 CITY GARAGE LABORIOVERHEAD - NOV, 201 11,537.00 POLYGRAPH EXAMINERS BOARD LICENSE RENEWAL 100.00 DRAKE SYSTEMS INC COPIER LEASE 458.68 JPMORGAN CHASE BANK LODGING EXPENSE 377.37 ACCURACY, INC DBA ULTRAMAX AMMUNITI AMMUNITION 268.49 JPMORGAN CHASE BANK AMAZON - SUPPLIES 87.00 JPMORGAN CHASE BANK ULINE -LAB SUPPLIES 352.13 JPMORGAN CHASE BANK 1OFFICE DEPOT - SUPPLIES 1 513 4 TOTAL SALES TAX FUND - POLICE 28,308.84 28,308.8 FUND GRAND TOTAL SALES TAX FUND - STREETS JPMORGAN CHASE BANK LOWES- CONTACT CEMENT 4.98 JPMORGAN CHASE BANK LOWES- FILTER CARTRIDGE 17.98 JPMORGAN CHASE BANK LOWES- TAMPER 34.98 JPMORGAN CHASE BANK TRANSCO -PPE 77.24 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 JPMORGAN CHASE BANK FASTENAL- SCREWS 17.68 JPMORGAN CHASE BANK MAXWELL - LUTE /BLADES 86.16 TWIN CITIES READY MIX, INC ICONCRETE 288.00 Page 9 Claims List 15F116014411.1 Budget Unit Title Vendor Name Payable Description PaymentAmount SALES TAX FUND - STREETS... TULSAASPHALT, LLC ASPHALT 198.29 TWIN CITIES READY MIX, INC CONCRETE 384.00 TWIN CITIES READY MIX, INC CONCRETE 240.00 TULSA COUNTY BOCC MISCELLANEOUS STREET SIGN 101.60 JPMORGAN CHASE BANK LOWES - FRAMING SUPPLIES 108.56 CITY GARAGE VEH PARTS PURCH -OCT, 20 93.33 FLEETCOR TECHNOLOGIES FUELMAN EXP. - OCT, 2016 431.17 JPMORGAN CHASE BANK CORNERSTONE -SPARK PLUG 2.99 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - OCT, 201 218.76 AEP /PSO STREET LIGHTS 5,840.09 JPMORGAN CHASE BANK PROF PAVE - REFLECT ALERTS 416.63 JPMORGAN CHASE BANK WHITE STAR -SAW BLADE 310.99 JPMORGAN CHASE BANK PMSI - POTHOLE PATCH 600.00 JPMORGAN CHASE BANK TRAFFIC SFTYSTROBES 685.74 JPMORGAN CHASE BANK TRAFFICSAFETY- STROBES 290.61 YOUNGS FIRE SUPPRESSION SERVICES FIRE ESTINGUISHER INSPECT 121.50 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.77 JPMORGAN CHASE BANK DIESEL POWER -KICK STAND 62,40 JPMORGAN CHASE BANK DIESEL POWER- SPRINGS 59.98 VERIZON WIRELESS WIRELESS CONNECTION 80.02 CITY GARAGE LABOR/OVERHEAD - NOV, 201 2,672.50 UNIFIRST HOLDINGS LP UNIFORM CLEANING 49.93 VERDIGRIS VALLEY ELECTRIC COOP CHAMPIONS STREET LIGHTING 34.87 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT 6.45 JPMORGAN CHASE BANK HOME DEPOT - LUMBER 66.61 JPMORGAN CHASE BANK ATWOOD -PAINT SUPPLIES 56.20 TOTAL SALES TAX FUND-STREETS 15,224.01 STREET REHAB FY16 LOWRY CONSTRUCTION SERVICES FY 15 -16 STREET REHAB PRO 157,057.08 TOTAL STREET REHAB FY16 157,057.08 172,281.0 FUND GRAND TOTAL CI - FBO BUILDING NABHOLZ CONSTRUCTION CORPORATION NEW CITY HALL RENOVATION 151,857.73 TOTAL CI - FBO BUILDING 151,857.73 106 /145TH INTERSECT IMP POE, LTD ENGINEERING DESIGN 12,35150 TOTAL 1061145TH INTERSECT IMP 12,352.50 164,210.2 FUND GRAND TOTAL CITY GARAGE JJPMORGAN CHASE BANK BUMP26UMP -PARTS RESALE 22.44 Page 10 Claims List 11/15/2016 Budget Unit Title Vendor Name Payable Description Payment Amount CITY GARAGE... JPMORGAN CHASE BANK BUMP26UMP -PARTS RESALE 141.90 JPMORGAN CHASE BANK GELLCO - SAFETY BOOTS 135.00 JPMORGAN CHASE BANK GOODYEAR- RECAPS 1,444.01 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 28.36 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 28.36 JPMORGAN CHASE BANK ATWOOD - TRAILER JACK 24.99 JPMORGAN CHASE BANK BUMP26UMP -PARTS RESALE 290.94 JPMORGAN CHASE BANK HOME DEPOT -FLOOR WOOD 73.36 JPMORGAN CHASE BANK A &N TRAILER -HITCH 120.18 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 103.65 AT &T LONG DISTANCE PHONE BILL 1.03 JPMORGAN CHASE BANK SPEEDOMETER - CLUSTER REP 138.00 AT &T CONSOLIDATED PHONE BILL 93.67 JPMORGAN CHASE BANK BUMP26UMP -PARTS RESALE 59.40 JPMORGAN CHASE BANK AMERIFLEX- HYDRAULIC LINES 101.40 JPMORGAN CHASE BANK FLEET DISTRIB -LED LIGHTS 138.16 JPMORGAN CHASE BANK BUMP2BUMP -PART RESALE 19.38 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 9.50 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 76.00 TOTAL CITY GARAGE 3,049.73 3,049.7 FUND GRAND TOTAL WORKERS' COMP SELF -INS CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS EXPEN 323.00 CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS EXPEN 323.00 TOTAL WORKERS' COMP SELF -INS 646.00 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 989.86 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 3,64736 UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS 11658.33 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 303.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 2,032.11 TOTAL WORKERS' COMP SELF -INS 8,631.06 9,277.0 FUND GRAND TOTAL GEN LIAB -PROP SELF INS JEFF BAXTER TORT CLAIM 900.00 JARED & COURTNEY DOWLER TORT CLAIM 50.44 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - MATHEWS 4,142.00 RICH & CARTMILL, INC PROPERTY INS RENEWAL 21,064.00 JPMORGAN CHASE BANK TORT CLAIM 2016 -09 3,933.63 Page 11 Claims List 11/15/2016 Budget Unit Title I Vendor Name Payable Description IPaymentAmount TOTAL GEN LIAB -PROP SELF INS 30,090.07 FUND GRAND TOTAL 30,090.0 SELF -INS HEALTHCARE TULSA EMERGENCY MEDICAL CENTER EMPLOYEE FLU SHOTS 1,584.00 TOTAL SELF -INS HEALTHCARE 1,584.00 FUND GRAND TOTAL 1,584.0 CITY GRAND TOTAL $799,419.16 Page 12 The Gity Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Broum's DATE: November 11, 2016 BACKGROUND: The subject development is located at 11503 E 76th St North. Public infrastructure improvements include construction of a sanitary sewer line as well as water system improvements including a fire hydrant and all appurtenances. FINAL INSPECTIONS: Final inspections for the infrastructure components were completed in November 2016 by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of infrastructure improvements at Braum's located 11503 E 76 St North. ATTACHMENTS: Location Map City Attorney bond approval letter & bond BRAUM'S 76TH STREET a nF ; all � �'4dr r c �I tl'fsni. BRAUM's KI A" � HIv- I`/%IAV 169 ' r, _ •• I r ki ffi (nme f Imam 76TH STREET � OUIKTPIP . _ 77 e, I7 e r VNK �I r­ I� V = 188 ft Location Map 11104/2016 r: ,r s This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso Public staff for the most up -to -date information. i I n VNK �I r­ I� V = 188 ft Location Map 11104/2016 r: ,r s This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso Public staff for the most up -to -date information. Farris, Earl From: Lombardi, Julie Sent: Monday, October 24, 2016 12:28 PM To: Eaton, Steven Cc: Farris, Earl Subject: RE: Braums 76th Steven, I have reviewed the maintenance bond for Braum's sewer and water main at your request. The attorney -in -act signature is authorized, the surety is licensed to do business in OK, and the amount of the bond is well within the surety's $127,629,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi Julie Trout Lombardi City Attorney 200 S Main St PO Box 180 Owasso, Oklahoma 74055 918.376- 1511(o) 918.376 -1599 (f) - - - -- Original Message---- - From: Eaton, Steven Sent: Monday, October 24, 201610:57 AM To: Lombardi, Julie Cc: Farris, Earl Subject: Braums 76th Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings Thank you, Steven Eaton City of Owasso Infrastructure Inspector seaton Pcitvofowasso.com Phone 918- 272 -4959 Cell 918- 693 -3979 t Y . INAUnANOp, Bond No, S429293 []Employers Mutual ossuahy Company Ounlon insurance Company of Providence MAINTENANCE BOND KNOW ALL MEN BY THESE PRESENTS: That ction L or Gol Lowry Rd Claremore, Ok 74017 as Principal, and 1;tnp o ers utua . asua ty ompany of Dea Moines, Iowa as Surety, are ffrmfy bound unto � Cjty o Owasso , (horelnafter called Obliges). In the Penal Sum of., Twenty three thousand dollars - - - -- '(9 23 00000--- - ----- ) Dollars lawful money of the United States of Ame(lea, for the payment of wNcli, wall end 4uty.tobe made, the. Principal end Surety, bind themselves, their and each of their helm executors, administrators, succassors and assigns, jointly and severally, firmly by these presents: , Whereas, the said principal hes.completed a certain contract, In conformity with certain specifications; and submits said contract for acceptance by the Obligee. _ Whereas, a further condition of Bald contract Is that the said principal should furnish a bond of indemnity, guaranteeing to remedy spy defects In workmanship.or materials that may develop 'in e9W work within a period of tyro 2) years from the dale ofaoceptance of the workitnder said contract; and Whereas, the said of* Bmp101 ers Mutual Casualty Company Des Molnes,.lowa for' . . a.valuable consideration, has agread to jofn with said principal In such bond, or guarantee, indemnifying said Obligee, as aforesaid; Now, therefore, the Condition of This Obligation is such, that If thosaldPrincipal does and shat!, at his own coat and expense, remedy any and all defects that may develop In said Work, within the period of, wo 2 years from,the dalo Of acceptance of the work under said contract, by reason of bad workmanship or poor material used in the conslructlon of sald.work, then this obligation to be null and void; oiherwtse.to be.and remain in full force and vlduo In law. Data of Formal Acceptance of Contract; Signed end delivered this I gth Day of 20 October 2016 Bond Approved: Cross -Bo Construction, LLC 20 Principal Ayr —z _ 7094 (08173) AVEMC r1VSQRAMCE P.O. BOX 712• Des Momes,IAe0300.0712 No. 846095 CERTIFICATE OF AUTHORITY INDIVIDUAL ATTORNEY-IN-FACT KNOW ALL MEN BY THESE PRESENTS, that: 1. Employers Mutual Casualty Company, an Iowa Corporation 6, Dakota Fire insurance Company, a North Dakota Corporation 2, EMCASCO insurance Company, an Iowa Corporation 6. EMC Property & Casualty Company, on Iowa Corporation 3. Union Insurance Company of Providence, an Iowa Corporation 7. Hamilton Mutual Insurance Company, an Iowa Corporation d. IlBnols EMCASCO Insurance Company, ati lows Corporation hereinafter referred to severally as "Company' and collectively as "Companies°, each does, by these presents, make, constitute and appoint: GLENN R. DAY, MICHELLE RAKES, CHRISTINE A. SHASTEEN, LINDA A. FREEMAN, D. SCOTT GARRISON its true and lawful altomey -lot -fact, w1fh full power and authority conferred to sign, sent, mid execute its lawful bonds, undertakings, and other obligatory instruments of a similar nature as follows: Inan amount not exceeding Two Million Dollars .......................................................................................................... ............................... ..................52,000,000.00 and to b1nd each Company thereby as fully and to the so= extent as if such fasimments were signed by tim drily authorized officers of each such Company, and all of Ore acts of said attorney pursuant to the aulhodty hereby given are hereby ratified and confirmed. The authority hereby granted shall expire APRIL 1 2019 urtess sooner revoked. This Power- of-Attarney is made and executed pursuant to and by the authority of the following resolution of the Boards of Directors of each of the Companies at a regularly scheduled meeting of each company duty called end hell In 1999: RESOLVED; The President and Chief Executive Office, any Vice President, the Treasurer and the Secretary of Employers Mutual Casualty Company shall have power and aulhoilly to (1) appolnl attorneys -in -fact and authorize them to execute on behalf of each Company and attach the seal of the Company Iherefo, bonds and the power and authority given to [din or her. Altoniys•io-fact shalt have( to execute and deriver on behalf of the Company, and to attach the am other writings oblolory In the nature thereof, and any such Instrument 91 CadificAlon as to the validity of any power -of- altomey aulfunsdif herein binding upon this Company. The facsimlle or mechanically reproduced oer ifled copy of any power-ol- altomey, of the Company, shall be valid end IN WITNESS THEREOF, fire Companies have caused Ihese presents to lot dayof FEBRUARY 2016 Seale SEAT. '°,c °;rc =n:3 O:K '. ;x.`1803 , -,,, 7963 i n` o'uuu,y �paSUMNCI�': suljteb ; y1pO�e4eq'r9, ?a: SEAL SEAL`, SEAL !R ', �rown ao '''�oeni onro���.` , o,a• ,U urn � ® fee ra KATHYLYAINLosr7 nE :-. m Commisaton Numher780769 a� on on MyCommiulonrlros October f 0, 2816 � %NFS. \DAP gatory in me nature thereof; and (2) to rerWo anysuch attorney -In fact at any time a d revoke river and authority subject to the terms and lWtaOns of the power -of- altomey Issued to them, of the Company.@erelo, bonds and undertakings, recogmzances, contracts of indemnity and icrlled by any such attorney -In -fact shag be fully and in or respects binding upon Vie Company. made by an officer of Employers Mutual Casualty Company shall be fully and in all respects Ignalere of such officer, whether made heretofore or hereafter, wherever appearing upon a nlding upon the Companywilhthe some force and effect as though manialy affixed. m signer) for each by Utah officers as shown, and the Corporate seals to be hereto affixed this 4a lz. AZ Bruce G. Kelleyy, halrman Michael Freel of Companies 2, 3,4,6&&, President Assistant Vice President of Cfflnp�ny 1; Vice Chalnnan and CEO of Company 7 Nola Pubc and for the Stale wa , f CERTIFICATE Q. Clough, Vice President of Ilia Compantes, do herebycerilly that the foregoing resolution of the Boards of Directors byeach of the Companies, r of Aftorneytssilafl pursuant (hereto an FEBRUARY 1, 2016 on behalf of: are true and correct and are still in full force and effect, In Testimony WnereQf 1 have subscribed rpy notes and alllzed the facslmhe sea of each company this�iti, dayoi��- l \ci\ne-c 80V.. Vice President Cross Bo Construction, LLC 601 NW Lowry Rd Claremore, OIC 74017 PH: 918- 342 -6955 Name /Address Watisco of Oklahoma Inc 18201;, Cavanaugh Gt Reno, OK 73036 Ship To ST N. so. OK Date Estimate # 6/1/2016 416 Descdpiidn QTY Cost Total - Sanitary Scivo, Line With Manholes 1 15,000.00 15,000.00 'Fire line with Hydrant and valves 1 8,000.00 8,000.00 Thnnk you for your business. Total $23,000,00 Phone it Fax # E -mail 918- 760 -3722 918.342 -8133 1 crossbo@att.net T ut Limits. TO: Honorable Mayor and Owasso City Council City of Owasso FROM: Karl A. Fritschen SUBJECT: Correction of a Scrivener's Error with Final Plat for Lake Valley V, Phase 3 DATE: November 11, 2016 BACKGROUND: The City of Owasso received a request from Tulsa Engineering and Planning to correct three scriveners errors associated with the filed Final Plat for Lake Valley V, Phase 3. The errors involve incorrect labeling for the side yard setback on Lots 30 and 39 in Block 2, and Lot 1 in Block 7. Specifically the label calls out for a 20 -foot BL & UE (building line & utility easement) for these lots, whereas the correct label should have read 15 -foot BL & LIE. The other corner type lots in the development are labeled correctly with 15 -foot BL & LIE. A Surveyor's Affidavit to correct three scrivener's errors has been prepared by Tulsa Engineering and Planning. Per State Statures, this document shall be reviewed and approved by the City Council and signed by the mayor to officially correct the Final Plat as well as ensure the individual property owners do not have a "cloud" on their title. ANALYSIS: The final plat for Lake Valley V, Phase 3 was approved by the City Council on May 15, 2015, and was filed on August 31, 2015. Lake Valley V is part of OPUD 08 -01 (approved by the City Council on June 17, 2008) and the side yard setbacks for lots abutting a public street are 15 feet, not 20 feet. The request seeks to correct the scrivener's error on the plat that incorrectly calls out a 20' BL & LE for Lots 30 and 39 in Block 2, and Lot 1 in Block 7, Lake Valley V, Phase 3. The correct notation on the Plat should have read 15' BL & LE for the aforementioned lots. Council approval of the attached instrument will ensure that these lots will be corrected and the future residents will have clean title to their property. Because this is an issue associated with a recorded Plat, the Council is the only body that needs to take official action. RECOMMENDATION: Staff recommends approval of the correction to the scrivener's error for Lots 30 and 39 in Block 2, and Lot I in Block 7 on the Final Plat for Lake Valley V, Phase 3, correcting the notation for the side yard setback to read 15' BL & LE and authorize the Mayor to execute the Certificate of Corrected Plat Approval. ATTACHMENTS: • Corrected Surveyor's Affidavit • Certificate of Corrected Plat Approval • Email requesting Council action • Filed Plat for Lake Valley V, Phase 3 • Illustration showing affected lots Corrected Stuvevor's Affidavit Before me, a notary public in and for the State of Oklahoma, County of Tulsa, personally appeared J. Patrick Murphy and first being duly sworn, he states: I, J. Patrick Murphy, of Tulsa Engineering & Planning Associates, Inc., and a Registered Land Surveyor in the State of Oklahoma, Registration No. 1511 do hereby certify that: Tulsa Engineering & Planning Associates, Inc., prepared that certain plat of "Lake Valley V -Phase 3 ", a subdivision in the City of Owasso, Rogers County, State of Oklahoma and filed as sheet 1 of 2 together with the "Deed of Dedication and Restrictive Covenants ", which appears with said plat as sheets 2 of 2, dated July 7, 2015, and recorded August 31, 2015, in Book 2496, Page 394 in the records of the Rogers County Clerk's office. Since the preparation and filing of the aforementioned plat, we have discovered scrivener's errors as stated below and file this affidavit to correct said errors. The filed plat, sheet I of 2, shows an incorrect width for the building line and utility easement labeled "20' B/L & U /E" adjacent to the northerly lines of Lots 30 and 39 in Block 2 and Lot 1 in Block 7, all in "Lake Valley V - Phase 3 ". The correct width is "1$' B/L & U/E" at the locations noted above. Witness my hand and official seal this 13th day of October, 2016. ? I f ,,. Patrick Murphy J •1 Registered Land Surveyor No. 1151 State of Oklahoma ) )SS County of Tulsa ) Subscribed and sworn before me by the said J. Patrick Murphy this 13th day of October, 2016. BER Jac Taber, Notary Public REA n and for My commission No. 12005192 expires May 31, 2020. AHOMA 12005192 1, 2020 Certificate of Corrected Plat Approval I hereby certify that the aforesaid correction(s) to said plat were approved by the Owasso City Council on this day of 2016. IC Mayor This approval is void if the above signature is not endorsed by the City Cleric. to City Cleric From: J. Pat Murohv To: Fritschen, Karl Cc: Ti�Terral Subject: TEP 14- 123.00 - Lake Valley V - Ph 3, Platting /Staking - Corrected Surveyors Affidavit Date: Thursday, October 13, 2016 12:05:48 PM Attachments: LV V - Ph 3 Corrected Surv"s Aff.14- 123.00 od Ok Statute Title 11, Section 41- 115.odf Recorded Lake Valley V - Phase 3 Final Plat Page 1 of 2.odf Karl, Thanks for taking my call this morning. To summarize our discussion, we filed a Surveyor's Affidavit to correct three scrivener's errors we found on the face of the "Lake Valley V - Phase 3" plat as filed. These scrivener's errors were concerning the side yard building line and utility easement widths which affected 3 lots. As one of the lots was closing, a title attorney made the requirement that we obtain approval from the City of Owasso on a Corrected Surveyor's Affidavit and file it to be in conformance with State Statutes since the scrivener's error was dealing with easement rights dedicated to the City of Owasso. With the help of the developer's title attorney, we prepared the attached document for City review and approval. understand it is your desire to take this to TAC first and then City Council. If you would please just let us know when you get the item scheduled, we will attend to answer questions should any arise. We really appreciate your help on this. Please let me know if you have any questions or if you need anything further. Thanks, ►M J Pat Murphy, P.L.S. I Director of Land Surveying I TEP, Inc. 9820 East 41St Street South - Suite 102 1 Tulsa, OK 74146 918.252.9621 Voice 918.250.4566 Fax 918.359.6417 Direct JPatMurphy antulsaengingering com This email transmission may contain confidential or privileged information. If you receive this email message in error, notify the sender by email and delete the email without reading, copying or disclosing the email contents. The unauthorized use or dissemination of any confidential or privileged information contained in this email is prohibited. r IO� Locatlon Map nncE r £ v� f� •r f �soaw, ig� Flc9arz Cwmy atme -rasna nao. T ll N Bl �i® ['� ®1 0�1• mm o0i°im� Planned Unit Development No. OPUD 08 -01 Lake Valley V - Phase 3 (Lots 23 thru 47, Block 2; Lots 44 thru 75, Block 5; Block 7) A SubdNision In the City of Owasso, being a part of the 02 of the N W4 of Section 10, Township 21 Norlh, Range 14 East of the Indian Madill Rogers County, State of Oklahoma Tulsa Engineering H&Planning ereTe . so o�s1s2tt3� DEVELOPEI ��. Lake Valley lnveskn mt3i KOVNe P %TMenng 1,0&1 zv y �m12 Benchmark c: BacMlow Preventer Valve CENnFCRtEQ' FIN.LL PIAi RPPflOVpL J L Ike Valiev V - Phase Lake Valley V, Phase 111 Block 2 and 7 Scrivener's Error, N "1 1" = 752 ft Side Yards 10/21/2016 �! �. s This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual Field conditions. To be sure of complete accuracy, please contact Owasso Public staff for the most up -to -date Information. The city Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Teresa Willson Information Technology Director SUBJECT: Capital Improvements Project Eligibility Public Hearing DATE: November 11, 2016 EXECUTIVE SUMMARY: The City Council conducts a public hearing regarding any project being considered for the list of projects eligible for funding from the Capital Improvement Fund. The project being considered at this time is E 106 St N and N 129 E Ave Intersection Improvements. BACKGROUND: In 2003, The City Council adopted Resolution 2003 -14 establishing the procedure for amending the list of projects eligible to receive funding from the Capital Improvements Fund, also known as the permanent third penny sales tax. The procedure consists of a recommendation from the Owasso Capital Improvement Committee, followed by a public hearing before the Council, and finally a resolution amending the project listing. The Capital Improvements Committee conducted a public meeting on October 25, 2016, to consider the project proposed to be funded by the Capital Improvement Fund. Notice of the public hearing was published November 9, 2016. At the conclusion of the public hearing, the City Council must continue the matter for at least two weeks before taking action to amend the listing of projects. Any action taken by the City Council to amend the current list of projects must be made by adopting a resolution. E 106 St N and N 129 E AVE INTERSECTION IMPROVEMENTS This intersection is located near Rejoice Schools and is a heavily trafficked area that conveys approximately 6,350 vehicles per day traveling East /Westbound and 5,800 vehicles per day traveling North /Southbound. The Transportation Master Plan recommends this roadway be improved by FY 2020. It is the intent of staff to submit this project to INCOG in January 2017 for future Surface Transportation funding. If funded, the federal government will participate with 80% of construction funding. The City will be responsible for 20% of the construction and through an agreement with Tulsa County will split the costs associated with the design, utility relocation, and right -of -way acquisition. CURRENT PROJECT PRIORITIES: Adopted October 6, 2015, Resolution 2015 -17 designated the following list of projects as eligible for funding from the Capital Improvements Fund: • E 76 St N Widening Project (Hwy 169 to N 129 E Avenue) • E 76 St N and Main St Intersection Improvements • E 86 St N Widening Project (Main to Memorial) • E 106 St N and N Garnett Road Intersection Improvements • Garnett Road Widening Project (E 96 St N to E 106 St N) • Garnett Road Widening (E 106 St N to E 116 St N) • E 96 St N and N 145 E Ave Intersection Improvements • E 106 St N and N 145 E Ave Intersection Improvements • E 116 St N and N 129 E Ave Intersection Improvements • E 1 16 St N and N 140 E Avenue Intersection Traffic Signal Improvements • Annual Street Rehabilitation Program • Highway 169 East and West Service Roads (E 66 St N to E 126 St N) • Brookfield Crossing Subdivision Stormwater Improvements • Central Park /Lakeridge Subdivision Stormwater Improvements • Rayola Park and Elm Creek Tributary 5A Stormwater Improvements • South Sports Park Regional Detention Pond Project • Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements • Sports park • Elm Creek Park Improvements • Main Police Station /City Hall • Vehicle Maintenance Facility • Radio System Upgrade • Fire Station Number 4 with Administration and Training Center CAPITAL IMPROVEMENTS COMMITTEE RECOMMENDATION: On October 25, 2016, the Capital Improvements Committee held a meeting in accordance with the Oklahoma Open Meeting Act and City Council Resolution 2003 -14. The purpose of the meeting was to consider a recommendation to the City Council to amend the current list of projects eligible to be funded through the Capital Improvements Fund. Committee members discussed the proposed intersection project. At the conclusion of the meeting, the Capital Improvements Committee voted unanimously to submit a recommendation to the Owasso City Council amending the list of eligible projects to include: E 106 St N and N 129 E Ave Intersection Improvements PUBLIC HEARING: In accordance with the procedure for amending the capital improvement projects list, the City Council must conduct a public hearing to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. Notice of the public hearing was published in the Owasso Reporter November 9, 2016, as required by Resolution 2003 -14, as well as posted to the Public Notices section of the City website. The public hearing is scheduled to be conducted on November 15, 2016. ATTACHMENT: Memorandum dated October 20, 2016, to Owasso Capital Improvements Committee for: E 106 St N and N 129 E Ave Intersection Improvements 0 The City Wit out limits. TO: Capital Improvements Committee Const. Administration City of Owasso From: H. Dwayne Henderson, P.E. Utility Relocation City Engineer Subject: East 106th Street North /North 129th East Avenue Intersection Improvements Date: October 20, 2016 LTS47101:191UN13 The 2 -lane non - urbanized intersection with a 4 -way stop is a heavily trafficked area that conveys residential and commercial traffic, as well as commuter and school traffic, to and from Owasso. Currently, this intersection has approximately 6,350 vehicles per day traveling East /Westbound and 5,800 vehicles per day traveling North /Southbound. The Transportation Master Plan recommends this roadway be improved by FY 2020. SCOPE OF WORK: The proposed intersection improvements would include five lanes on all legs of the intersection, with dedicated right -turn lanes for west to north bound and east to south bound traffic. The roadway improvements will extend in each direction nearly 700 feet from the intersection. The storage bays for each left turn lane will be 250 feet. The intersection will be signalized. The estimated project cost is $3.7 million which includes engineering, land acquisition, utility relocation, and construction costs. COST ESTIMATE: The cost estimate for the project is as follows: Engineering Design $ 200,000 Const. Administration $ 200,000 Right -of -Way $ 850,000 Utility Relocation $ 600,000 Construction $1,800,000 Total Estimated Cost $3,650,000 The project will be submitted to INCOG in January 2013 for future Surface Transportation funding (STP). If funded through the FHWA, the federal government will participate with 80% of construction funding, while the City will be responsible for 20% of the construction and 100% of the design, utility relocation, and right -of -way acquisition. However, like the 116th Street North /129th East Ave Project, Tulsa County has agreed to partner with the City to cover 50% of the local match. Therefore, possible funding for this project is: Funding Breakdown Federal Funds = $1,600,000 • Tulsa County = $1,025,000 • City of Owasso = $1,025,000 FUNDING: Funding for the improvements is proposed for the Capital Improvements Fund. The percentage of funds needed will depend on the federal funds awarded. IA*K *]dJdd4N 17-106 i!A Staff recommends approval to submit a recommendation to the Owasso City Council amending the Capital Improvement project list to include intersection improvements at East 106th Street North /North 129th East Avenue. ATTACHMENT: Site Map .1.1. SUBJECT PROPERTY 8/112016 CITY of Owasso 106th/129th EAST AVE INLY ANr> Is No-v IN-n Nr�F'.6 To use or -rl us n-IAr is wlT't lour' CM CJWASSO OF ITS ACCURACY. 111 N. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 OT Git0YW' out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Ordinance 1087 Nunc Pro Tunc - Updating Owasso Zoning Code DATE: November 11, 2016 BACKGROUND: On October 4, 2016 the Owasso City Council voted to approve Ordinance 1087, updating the Owasso Zoning Code to replace the Residential Townhome (RTH) section with Residential Neighborhood Mixed District (RNX) and add various definitions to the Code. Errors were found within the text of the Ordinance adopting the new language; therefore the Ordinance was not executed by the Mayor nor recorded with Tulsa County. Staff will bring forward a corrected Ordinance 1087 to the November work session for discussion in anticipation of Council consideration and action during the November 15, 2016, City Council meeting. Staff will ask the Council to declare an emergency on the item, making the Ordinance effective immediately due to pending development that will utilize the newly created RNX zoning category. Enacting an ordinance with an emergency clause requires two actions by the council. 1. Adopt Ordinance 1087 Nunc Pro Tunc. 2. Approve the emergency clause making Ordinance 1087 effective upon passage and approval. This action requires four affirmative votes to take effect. RECOMMENDATION: Staff recommends approval of Ordinance 1087 Nunc Pro Tunc. Staff further recommends approval of the attachment of an emergency clause making the Ordinance effective immediately. ATTACHMENT: Proposed Ordinance 1087 Nunc Pro Tunc - Updating Owasso Zoning Code CITY OF OWASSO, OKLAHOMA ORDINANCE 1087 NUNC PRO TUNC AN ORDINANCE RELATING TO THE CITY OF OWASSO ZONING CODE AS CODIFIED IN THE OWASSO CODE OF ORDINANCES, PART 12, PLANNING, ZONING AND DEVELOPMENT, CHAPTER 2, ZONING REGULATIONS, AMENDING SUB - CHAPTER 4, RESIDENTIAL DISTRICT PROVISIONS AND SUB- CHAPTER 14, DEFINITIONS, AND DECLARING AN EMERGENCY AND AUTHORIZING THE EMERGENCY ORDINANCE TO BECOME EFFECTIVE UPON THE DATE OF APPROVAL BY THE CITY COUNCIL AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for the amendments to the Owasso Zoning Code herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested amendments to the Owasso Zoning Code NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION ONE (1): Part 12, Planning, Zoning and Development, Chapter 2, Zoning Regulations, Sub - Chapter 4, Residential District Provisions, Sections 400.41, 410.3, and 430.1 of the Owasso Code of Ordinances, shall be amended to read as follows: 400.41 Purposes of the RNX Residential Neighborhood Mixed District A residential zoning category that allows a mixture of neighborhood -level uses at a density no greater than 12 units per acre. This category allows for uses that fall in between typical single - family development and higher density multi - family developments such as multi -level apartment complexes. The typical allowed uses are duplex, triplex, multiplex, townhome, garden apartments, cottages, apartment /bungalow court, attached senior housing, condos and similar type uses. These units can be owner - occupied or rental units. Any multi- family development shall be reviewed as a Planned Unit Development. 410.3 Uses within the RNX Residential Neighborhood Mixed Districts The principal uses permitted in the RNX Residential Neighborhood Mixed District, both by -right and with a specific use permit (SUP) are indicated in the following table: Use Allowed by Right Allowed with SUP Child Care Center X Community Center X Electrical Regulation Station CNG, excluding storage or service garages) X Duplex X Library X Multi-family up to 12 units /acre with PUD X Park X Place of Worship RE X Pressure Control Station CNG, excluding storage or service garages and yards) RS -3 X Single-Family Dwelling X 75 School Public, K -12 Lot Area (Sq Ft X Storm Shelter (public) 9,000 X Townhouse 35 X All multi - family dwellings shall be located within an approved Planned Unit Development (PUD). The Specific Use Permit uses permitted in the RNX District shall follow the process outlined Chapter Thirteen (13), Section 1330.5 Specific Use Permits and are subject to the requirements, safeguards, and conditions as may be imposed by the Planning Commission and /or City Council. 430.1 Bulk and area requirements in the RE and RS Districts are shown on Table 2. Bulk and area requirements in the RD, RNX and RM Districts are shown on Table 3. Maximum Gross Densities for all Residential Districts are shown on Table 4. Table 2 BULK AND AREA REQUIREMENTS SINGLE - FAMILY DISTRICTS Side yard setbacks will be measured from the point of the wall that is nearest to the property line of the adjacent property. RE RS -1 RS -2 RS -3 Lot Width Ft 150* 100 75 65 Lot Area (Sq Ft 24,000 13,500 9,000 7,000 Front Yard Setback Arterial 35 35 35 35 Front Yard Setback Non - Arterial 35 35 30 25 Corner Yard Setback Arterial 20 20 20 20 Corner Yard Setback Non - Arterial 15 15 15 15 Rear Yard Setback 25 25 25 20 Side Yard Setbacks Both Listed 15/15 5/5 5/5 5/5 Side yard setbacks will be measured from the point of the wall that is nearest to the property line of the adjacent property. Table 3 BULK AND AREA REQUIREMENTS M[l] TI -FAMII Y DISTRICTS Any multi - family developments within the RNX or RM district must be located within an approved Planned Unit Development. Table 4 MAXIMUM GROSS DENSITY RESIDENTIAL DISTRICTS The following table illustrates each residential zoning district in regards to the maximum gross density for each designation: Residential Densities RD RNX RM e and Two Family lti-Famil FrLotArea Ft) 60 N/A 50 N/A 100 q Ft) e and Two Family Multi -Family 6,900 N/A N/A Front Yard Setback Arterial 35 35 35 Front Yard Setback Non - Arterial 25 25 10 Comer Yard Setback Arterial 15 20 15 Corner Yard Setback Non - Arterial 15 15 15 Rear Yard Setback 20 20 10 Side Yard Setbacks both Listed 5/5 10 /10 10 /10 Any multi - family developments within the RNX or RM district must be located within an approved Planned Unit Development. Table 4 MAXIMUM GROSS DENSITY RESIDENTIAL DISTRICTS The following table illustrates each residential zoning district in regards to the maximum gross density for each designation: Residential Densities Zoning District *Max Gross Density Residential Estate (RE) 1.8 DU /AC Residential Single Family (RS -1) 3.2 DU /AC Residential Single Family (RS -2) 4.8 DU /AC Residential Single Family (RS -3) 6.2 DU /AC Residential Mobile Home (RMH) 7 DU /AC Residential Duplex (RD) 10.3 DU /AC Residential Neighborhood Mixed (RNX) 12 DU /AC Residential Multi - Family (RM) >12 DU /AC *Gross density utilizes the entire tract and includes all right -of -way, easements, floodplain and open space in the development. SECTION TWO (2): CODIFICATION Sub - Chapter 4, Residential District Provisions, Sections 400.41, 410.3, and 430.1 as codified in the Owasso Code of Ordinances, Part 12, Planning, Zoning and Development, Chapter 2, Zoning Regulations, is hereby amended as set forth above. SECTION THREE (3): Part 12, Planning, Zoning and Development, Chapter 2, Zoning Regulations, Sub - Chapter 14, Section 1400 Definitions, of the Owasso Code of Ordinances, shall be amended by adding the following definitions: SECTION 1400 DEFINITIONS Apartment: A room, or suite of rooms, with toilet and culinary accommodations, used or designated for use as a residence by a family, located in a building containing two or more such residences. Apartment /Bungalow Court: A group of three or more attached or detached one -story residential dwellings having a common court or yard. Each dwelling will have a separate entrance. Cluster Housing Development: A residential development containing attached or detached units on a limited portion of land with the remaining land areas consolidated into common open space areas. Density: Expressed as dwelling units per acre or per gross acre. Dividing the total number of dwelling units existing on a housing site by the gross area in acres. Duplex: A residential structure containing two dwelling units, sharing a common wall(s), each of which has direct access to the outside and is designed for occupancy by no more than two families. Mixed -Use Development: A single building containing more than one type of land use or a single development of more than one building and use, where the different types of land uses are in close proximity, planned as a unified complementary whole, and functionally integrated to the use of shared vehicular and pedestrian access and parking area. Multi -Plex: A building containing three or more dwelling units. Included are all forms of manufactured multifamily dwelling but excluding mobile homes. Residential Neighborhood Mixed (RNX): A residential zoning category that allows a mixture of neighborhood -level uses at a density no greater than 12 units per acre. The typical allowed uses are duplex, triplex, multi -plex, townhome, garden apartments, cottages, apartment /bungalow court, attached senior housing, condos and similar type uses. These units can be owner - occupied or rental units. These developments shall be reviewed as a Planned Unit Development. Senior Housing - Independent Living: A residential complex containing multi - family dwellings designed for and principally occupied by senior citizens. No nursing care or institutional care is provided on -site. These offer minimal convenience services, but focus on attracting older residents so as to provide a social support system among the residents. Senior Housing - Nursing Home: A home or residential complex licensed for the aged or chronically or incurably ill persons in which five or more of such persons not of the immediate family are provided with food and shelter or care for compensation, but not including hospitals, clinics, or similar institutions devoted primarily to the diagnosis and treatment of the sick. Townhouse/Townhome: A one - family dwelling unit, with a private entrance, which is part of a structure whose dwelling units are attached horizontally in a linear arrangement, and having a totally exposed front and rear wall to be used for access, light and ventilation. Triplex: A residential structure designed exclusively for or occupied exclusively by no more than three families living independently of each other in individual units. SECTION FOUR (4): CODIFICATION Sub - Chapter 14, Section 1400 Definitions, as codified in the Owasso Code of Ordinances, Part 12, Planning, Zoning and Development, Chapter 2, Zoning Regulations, is hereby amended as set forth above. SECTION FIVE (5) REPEALER That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. SECTION SIX (6) SEVERABILITY If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION SEVEN (7): DECLARING AN EFFECTIVE DATE • EMERGENCY It is necessary for the immediate preservation of the peace, health, and safety of the City of Owasso, Oklahoma, and the inhabitants thereof that this Ordinance become operative immediately and, therefore, an emergency is hereby declared to exist and this Ordinance shall be in full force and effect immediately from and after its passage and approval on November 15, 2016. SECTION EIGHT (8) FILING OF ORDINANCE That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance. PASSED AND APPROVED this 15th day of November, 2016, with the emergency clause voted upon and approved separately. Lyndell Dunn, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney OT Citdxw! out Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Planned Unit Development, PUD -16 -05 (OZ 16 -08) -The Reunion DATE: November 11, 2016 BACKGROUND: The City of Owasso received a Planned Unit Development (PUD) application for review and approval of a development called The Reunion. This development proposes a multi - family residential development on approximately 7.98 acres. The subject property is located in the 11900 block of E 98th St N behind the Owasso Market. The subject property is comprised of two (2) vacant lots on the Owasso Medical Campus and is described as: Lot One (1), Block One (1), Owasso Medical Campus Lot One (1), Block Two (2), Owasso Medical Campus The subject property is currently zoned OM (Office Medium). An underlying zoning of RM (Residential Multi - Family) is proposed to allow for this development. For Multi- family units, a PUD is required per the Owasso Zoning Code, Section 410.4. The property was annexed in November 1997 under Ordinance 559. The property is part of previously approved OPUD 04 -03 which was approved by the City Council in March 2007. This proposed PUD would replace the existing OPUD on the subject property. SURROUNDING ZONING: Direction Zoning Use Land Use Plan Jurisdiction North RS (Residential Single Residential Residential City of Family) Owasso South CS /OL (Commercial Commercial Commercial City of Shopping /Office Light) Owasso East OM (Office Medium) Assisted Transitional City of Living Facility Owasso West AG A riculture Agriculture I Transitional Tu -Is a Count SUBJECT PROPERTY /PROJECT DATA: Property Size 7.98 acres Current Zoning OM Office Medium Proposed Use Multi-Family Residential Lots /Blocks Lot One (1), Block One (1) Lot One (1), Block Two 2 Land Use Plan Transitional Number of Reserve Areas N/A Gross Dwelling Units /Acre 12.03 units per acre Total Units Proposed Maximum 96 Within PUD? Yes, PUD 16 -05 and Existing OPUD 04 -03 Within Ov rlay District? Yes, US 169 Overlay District Water Provider Washington County Rural #3 Applicable Paybacks Storm siren fee of $35 /acre; Ranch Creek Sanitary Sewer Pa back of $610.33 Streets (public or private) N/A CONCEPT OF A PUD: The concept of a Planned Unit Development is to provide a creative alternative to conventional development where a particular tract is under common ownership or control. A detailed development plan outlining the development of the tract as a unit is proposed and submitted for public review. The use of a PUD technique is a way to amend a zoning ordinance in accordance with a complete and coordinated plan of development for a larger parcel, rather than piecemeal individual changes using the variance process. Additionally, a PUD typically produces a higher quality product with better amenities, architecture, landscaping, and buffering. ANALYSIS: The Reunion at Owasso is a proposed multi - family development with a maximum of ninety -six (96) dwelling units on 7.98 acres, specifically targeted towards senior citizens. The subject property is two (2) vacant lots of the Owasso Medical Campus zoned OM (Office Medium). An underlying zoning of RM (Residential Multi - Family) is proposed to allow for this development and fits within the Transitional use called for in the GrOwasso 2030 Land Use Master Plan. Access to the property will be provided from E 98th St N in two (2) locations. The proposed units will consist of attached single - family dwellings with private parking spaces. One and two- bedroom units are proposed. Shared outdoor amenities geared towards seniors will be provided on the property. Proposed senior - lifestyle amenities include paved walking trails, recreational areas, gazebos, outdoor BBQ and fire pits, and water features. Storm shelters will also be made available to residents within each unit. The subject property will be enclosed by six (6) foot privacy fencing on three (west, north, and east) sides. The property will be managed by part -time on -site staffing as well as full -time management through the developer's offices in Collinsville, OK. This project will add more variety to the existing housing stock in the community, where currently, the senior rental market is underserved. If the PUD is approved, the applicant will provide final development plans for administrative review and approval by City staff. These plans shall include all the civil engineering drawings, landscape plans, drainage plans, utility plans, a Final Plat, etc. PUD applications presented to the Planning Commission and City Council are for approval of the uses, the overall plan as it relates to the immediate area, and the concept for the development. The City of Owasso will provide sanitary sewer, Fire, Police, and EMS service to the proposed development. Water service will be provided by Washington County Rural #3. City staff published legal notices of the PUD request in the Owasso Reporter and mailed notices to property owners within a 300' radius of the subject property. Additionally, the applicant sent a personal letter to nearby residents with an illustration of the proposed concept, requesting their feedback. COMPREHENSIVE PLAN CONSISTENCY: The Owasso 2030 Land Use Master Plan identifies the subject property for Transitional uses, which means that this was the preferred highest intensity allowed for this location. Considering the proposed development and zoning is less intense, the Land Use Master Plan supports the request. HARMONY WITH THE EXISTING AND EXPECTED DEVELOPMENT: This proposal appears to be consistent with the current and expected development of the area. A residential area lies to the north of the project, and an assisted living facility lies to the east (The Highlands at Owasso). The undeveloped properties west of the project area are shown on the Land Use Plan to be for future Transitional uses. To the south lies a large commercial area (Owasso Market). This project is aligned with future development proposed by the GrOwasso Land Use Master Plan. PLANNING ISSUES: Future planning issues must still be considered if the PUD is approved. If approved, the applicant will be required to adhere to all City of Owasso subdivision regulations and engineering requirements. According to the Owasso Zoning Code, the Planning Commission shall hold a public hearing on any PUD application and determine the following: 1. Whether the PUD is consistent with the Comprehensive Plan 2. Whether the PUD is in harmony with the existing and expected development of surrounding areas 3. Whether the PUD is a unified treatment of the development possibilities of the project site 4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance: a. To permit innovative land development while maintaining appropriate limitation on the character and intensity of use assuring compatibility with adjoining and proximate properties b. To permit flexibility within the development to best utilize the unique physical features of the particular site c. To provide and preserve meaningful open space d. To achieve a continuity of function and design within the development PLANNING COMMISSION: The Planning Commission reviewed this item at their regular meeting on November 7, 2016, voting unanimously to recommend approval of PUD -16 -05 & OZ 16 -08 with the following conditions: • Paved trail from Bailey Ranch Estates to sidewalk on E 98th St N; • Monument sign with a maximum height of four (4) feet; • Community garden areas provided in each courtyard; and • Six (6) foot screening fence be provided where none exists along the north property line. • East and west property lines shall require screening (possible rail fence and landscape) to be approved by staff. RECOMMENDATION: Staff recommends approval Ordinance 1088 approving Planned Unit Development application PUD -16 -05 and Zoning application OZ -16 -08 including the Planning Commission's recommended conditions. ATTACHMENTS: Ordinance 1088 Area /Zoning Map Aerial Map Land Use Plan Map Outlined Development Plan with Conceptual Site Plan CITY OF OWASSO, OKLAHOMA ORDINANCE 1088 AN ORDINANCE APPROVING PLANNED UNIT DEVELOPMENT APPLICATION PUD 16- 05 AND ZONING APPLICATION OZ 16 -08 FOR THE DEVELOPMENT OF A RESIDENTIAL PROJECT ON APPROXIMATELY 7.98 ACRES OF PROPERTY LOCATED IN SECTION 17, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B. & M, TULSA COUNTY, STATE OF OKLAHOMA, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for the rezoning and planned unit development of the property herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested planned unit development application PUD 16 -05 and rezoning case OZ 16 -08. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: Section 1. The zoning classification of the following described property, to wit: Lot One (1), Block One (1) Owasso Medical Campus & Lot One (1), Block Two (2) Owasso Medical Campus is hereby zoned from AG (Agriculture) to RM /PUD (Residential Multi - Family with a PUD overlay). The Site Development Plan and Statement of Intent shall be followed for any development of the described property. Section 2. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 5. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map. PASSED AND APPROVED this 15TH day of November, 2016. Lyndell Dunn, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney 1 N W W 1 m RE �E102STN 1 1 E 101 ST 111 E100STN 1 1 RS PUD -12 1 i 1 W 2 > > ; c W W ;W 1W u !L 1 1 1 PUD -04 -03 a. 2 2 W W .- .- 2 Z' 2 1 E99 -STN E-99 -ST-N J2 E 99 ST N 1 1 � 1 1 � i i♦ ---- -- --- -- RM E98STN O,L CS AG Q W a z Subject Tract CS C.G E-96th-S-T -N Li Q �W AG N t CS LEGEND AG 169 Owasso Corporate Limits CS 169 300'Radrus % / /��STractt OPUD 76 -05 0 I 100 200 400 I i I 1721 -14 N Feet A Ilk 5` FV� Ir I 11�� II 0� Op"! 53 05in Subject Tract 1172-0 ec C -V ;4 %2 Big 'f - ZL7� 1*11III- I r Note: Graphic overlays may not precisely align with physical Subject 0 100 200 400 features on the ground. OPUD 16-05 1 1 1 1 1721-14 Aerial Photo Date: February Tract Feet —J M V lyd L 7 FV� Ir I 11�� II 0� Op"! 53 05in Subject Tract 1172-0 ec C -V ;4 %2 Big 'f - ZL7� 1*11III- I r Note: Graphic overlays may not precisely align with physical Subject 0 100 200 400 features on the ground. OPUD 16-05 1 1 1 1 1721-14 Aerial Photo Date: February Tract Feet —J OPUD 16 -05 The Reunion at Owasso Land Use Plan LEGEND Land Use Categories - Commercial - Industrial/Regional Employment Neighborhood Mixed Use (Light Office, Commercial Shopping, Attached Housing, SF Housing, Apartments above retail) ParksiRecreation = PubliUlns rtulional/Ouasi Public Residential Transdanal (Attached housing, duplexes, offices) QUS -169 Overlay District Mi- Glenn -Mur Addition Special Distract \\ •- DrnvnImn Development Dislnct 100yr Floodplain Planned TraIUOn- Street Bikerou "— Complete Street Existing trail 1 Fire Station Existing Public School Future Public School Civilian Airstrip ® Future Park and Ridefrimnsit Stop © Hospital Q Public Park v Gott Course ttt Cemetery PUD -16- The Reunion The Hlghlar L4: Love's Home Walma Impiovemenl d vasso Auto Spa & Gills At 7.98 Acres LOCATED AT E 981h St N (Behind Lowe's) OWASSO, TULSA COUNTY, OKLAHOMA R 14 E T 21 N 1 SMALYGO PROPERTIES INC c/o KYLE SMALYGO 123 N 7TH ST COLLINSVILLE, OK 74021 INFO @SMALYGOPROPERTIES.COM IEP 2 1201 O ID The Reunion At Owasso TABLE OF CONTENTS I. Development Concept 3 11. Property Legal Description 5 III. Development Standards— Statistical Summary 6 IV. General Provisions 7 Exhibit List Exhibit A —Aerial Photography 8 Exhibit 8 — Conceptual Site Plan 9 Exhibit C — Conceptual Utility Plan 10 Exhibit D — Current Zoning Map 11 Exhibit E — Conceptual Detailed Site Plan 12 2 The Reunion At Owasso DEVELOPMENT CONCEPT The Reunion @ Owasso (the "Development ") is a proposed boutique -style multi - family development proposed to have not more than One - Hundred (100) Dwelling Units (see Exhibit B, "Conceptual Site Plan" and Exhibit E, "Conceptual Detailed Site Plan ", attached hereto) including a model unit / management office. Living units will be made available to the public, but specifically targeted towards senior citizens as an alternative to other forms of elderly living facilities. The development concept consists of attached single family Dwelling Units, each with private parking spaces and access to shared outdoor amenities which are focused on an active senior lifestyle. Each Dwelling Unit will have frontage on a private street for convenience. The proposed Development will consist of 2 vacant lots at the Owasso Medical Campus. This development will fill the vacancy a non - performing asset and will provide a residential stimulation to an already active growth area. The Site is currently zoned Office -OM /PUD 04 -03 (see Exhibit D, "Current Zoning Map ", attached hereto). The Development proposes an amendment to the existing PUD to allow RM District (Residential Multifamily) zoning designation, which allows for more flexibility with laying out Dwelling Units and providing meaningful open space. The Development will have a maximum gross density of approximately +/-12.50 Dwelling Units per acre which accommodates space for outdoor amenities targeted toward active seniors. Although Owasso has several assisted living facilities, there is a great shortage of high quality housing for active seniors seeking residence in a low maintenance dwelling with common space encouraging fellowship and community with neighbors. Approximately twenty percent (20 % -25 %) of the Site will be devoted to common space and amenities encouraging socialization and healthy activity. Such amenities will include, but will not be limited to: • paved walking trails and recreational areas for shuffleboard, horseshoes, croquet, and other activities focused on an active senior lifestyle while providing opportunities for easy access and daily exercise; • Gazebos for gatherings, outdoor BBQ/fire pits, and bubbling water features providing opportunities to socialize; • Practical, yet highly appreciated amenities will include storm shelters, recycling bins and energy efficient units. The Development will be enclosed on three sides (west, north and east sides) in privacy fencing (some already existing) consisting of six foot (6') cedar plank fencing with stone or brick columns. Beautiful landscaping including trees, shrubs and ornamental plants will adorn the entrance (south side) of the Development creating The Reunion At a personal, maintenance free outdoor environment. Further, the interior of the Development will also feature trees, shrubs and ornamental plants, as well as flower beds and a community garden area (see Exhibit E, "Conceptual Detailed Site Plan ", attached hereto). The Development will be managed by both part -time on -site staffing which will utilize the model unit as well as full -time management through the Developer's offices in nearby Collinsville, Oklahoma. Based on the results of the affiliated locations, the location of the Development, success is most certainly assured. Residents of the affiliated locations are thrilled with this addition to their communities as are the municipalities on which they are located. Many residents have expressed that there are no similar options anywhere in their area and that the developments are much needed. All residents have been pleased with the beautiful and welcoming exteriors and high -end interior finishes. They also greatly enjoy the outdoor areas which provide community and camaraderie with neighbors, and the safety of onsite storm shelters. They are so proud of their abode that they have chatted with prospective tenants visiting the model expressing the highest of praise and have made numerous referrals. The Reunion At II. LEGAL DESCRIPTION The Development is located on a single lot, located at 11921 E 981^ Street North, in the City Of Owasso, State of Oklahoma, and is more particularly described as: Lot One (1) Block One (1) Owasso Medical Campus Lot One (1) Block (Two (2) Owasso Medical Campus The above described property will hereinafter be referred to as the "Site" and the boundary of the Site is as depicted on Exhibit A, "Aerial Photograph", attached hereto. The Reunion At Owasso III. DEVELOPMENT STANDARDS— STATISTICAL SUMMARY Total Project Area: +/- 347,839 SF 7.98 acres Residential +/- 347,839 SF 17.98 acres Permitted Uses: Uses permitted as a matter of right in RM- zoning district in the City of Owasso Zoning Ordinances, including landscaped features and recreational facilities and uses customary accessory to permitted uses. Maximum Number of Dwelling Units: 96 (exclusive of a model unit / management office) Project Density 12.50 Dwelling Units per Acre Lot Width +/ -1500 Feet Maximum Building Height 20 Feet Off Street Parking Minimum one and a half (1.5) parking spaces required per Dwelling Unit Minimum Livability Space per Dwelling Unit: 800 SF Minimum Land Area per Dwelling Unit 3000 SF -3500 SF The Reunion 0 IV. GENERAL PROVISIONS A. ACCESS AND CIRCULATION: Access for the property will be from East 98th Street North. All units will be designed to facilitate the movement of emergency vehicles around the Site. B. PUBLIC UTILITIES: A water main (RWD #i3, Washington County) is available from most all sides of site. Storm sewer (onsite detention) has been satisfied by the Owasso Medical campus plat /PUD. Sanitary sewer service (MH- 173DMH08 and 173DLH07) have been located both onsite and adjacent to the site. See Exhibit C, "Conceptual Utility Plan ", attached hereto for more details. C. ENVIRONMENTAL ANALYSIS AND TOPOGRAPHY: The Site generally slopes from North to South. The Site currently drains to a common bar ditch and drains to the underground storm sewer inlet along the north side of 98th St. North. D. EXISTING ZONING AND LAND USE: The Site is currently zones AG (Agriculture). Adjacent parcels are used for residential /church (see Exhibit D, "Current Zoning Map ", attached hereto). E. SIGNAGE: One (1) sign shall be permitted along the East 961h Street North frontage, not to exceed thirty square feet (30 SF) in size, and four feet (4') in height, provided that such signage may be incorporated into the entryway feature to the Development. F. LANDSCAPING AND OPEN SPACE: Except as modified herein, landscaping shall be as provided in accordance with "Chapter 20 — Landscape Requirements" of the City of Owasso Zoning Ordinance. Many of the planned landscaping features are shown on Exhibit E, "Conceptual Detailed Site Plan ", attached hereto. G. SITE PLAN REVIEW: No building permit for the Development shall be issued until approved by the City of Owasso as being in compliance with the Planned Unit Development concept and development standards. H. SCHEDULE OF DEVELOPMENT: Initial construction of the Development is anticipated to commence early /mid 2017, once the PUD and the plat (or plat waiver) have been completed and approved by the City of Owasso. T out Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Karl A. Fritschen AICP, RLA Chief Urban and Long Range Planner SUBJECT: Planned Unit Development, PUD -16 -06 (OZ 16 -09) - Mallard Crossing DATE: November 11, 2016 BACKGROUND: The City of Owasso received a Planned Unit Development (PUD) application for review and approval of a development called Mallard Crossing. This development proposes a planned residential community that will include a mixture of up to 40 duplex and townhome style dwelling units on approximately 6.2 gross acres. The development will eventually be platted as one (1) lot on one (1) block, with a potential maximum density of 6.45 units per acre. The subject property is located on the west side of 145th E Ave approximately 500 feet north of 106th St N. A concurrent rezoning request (OZ 16 -09) has been submitted with this PUD, that would rezone the property from AG (Agriculture) to RNX (Residential Neighborhood Mixed), allowing for the development of the proposed use. The PUD will act as an overlay to the RNX zoning and govern the development of the property. The property was annexed in January 2010 under Ordinance 961. SURROUNDING ZONING: Direction Zoning Use Land Use Plan Jurisdiction North AG(Agriculture) Power Commercial City of Land Use Plan Commercial Substation Owasso South AG(Agriculture) Undeveloped Commercial City of Owasso RS -3 /CG (Residential Residential/ City of East Single Family/ Undeveloped Commercial Owasso Commercial West AG(Agriculture) Undeveloped Commercial City of Owasso SUBJECT PROPERTY /PROJECT DATA: Property" Size 6.2 acres (gross), 5.16 net Current Zoning AG Proposed Use Duplexes and Townhomes Proposed Zoning r RNX PUD Lots /Blocks- 1 Lot, 1 Block Land Use Plan Commercial Number of Reserve Areas 3 Gross Dwellin Units /Acre .' 6.45 DU /Acre max Total Units Proposed Up to 40 Within PUD? N/A Within Overlay District? ` Yes Water Provider Washington County Rural #3 Applicable Paybacks Storm siren fee at $35 /acre; Elm Creek Sanitary Sewer at 1,580.00 /acre Streets (public or private) One internal private drive CONCEPT OF A PUD: The concept of a Planned Unit Development is to provide a creative alternative to conventional development where a particular tract is under common ownership or control. A detailed development plan outlining the development of the tract as a unit is proposed and submitted for public review. The use of a PUD technique is a way to amend a zoning ordinance in accordance with a complete and coordinated plan of development for a larger parcel, rather than piecemeal individual changes using the variance process. Additionally, a PUD typically produces a higher quality product with better amenities, architecture, landscaping, and buffering. ANALYSIS: Mallard Crossing is a unique neighborhood that will contain duplexes and townhome style residential dwelling units. This is a textbook situation where a PUD is acceptable as the property is encumbered by two significant powerline easements and a sanitary sewer easement. Given this, the applicant has prepared a concept plan that works well and utilizes the property efficiently. The development plan document proposes up to a maximum of 40 dwelling units on 6.2 acres yielding a gross density of 6.45 dwelling units per acre (the RNX district allows up to 12 DU /Acre). The conceptual development plan calls for the property to contain four (4) duplex structures (8 dwelling units) in a row adjacent to 145th E Ave and twenty -six (26) townhome units across the western boundary of the property. The developer is asking for the flexibility of up to 40 total units if areas are identified during the site plan development process to add additional units. There are a total of 6 reserve areas shown and they will contain a variety of amenities, which will include a small dog park, kids playground, basketball court, and several seating /picnic areas. Additionally the project proposes to have 5 common safe rooms. A dry detention facility is indicated in two locations, one in the northeast corner of the property and the other along the frontage of 145th E Ave. The entire property, which includes the roads, parking areas, detention area, and amenities, will be maintained by the developer. This project will add more variety to the existing housing stock in the community. According to the Institute of Transportation Engineers (ITE) manual, the project is estimated to potentially generate an average of 5.8 vehicle trips per day per unit, for a total weekday day average trip generation of 232. Along with the PUD request, the applicant has submitted a petition for underlying zoning of RNX (Residential Neighborhood Mixed). The new RNX district, approved by the City Council in October, was created specifically for this type of use, a mix of housing products that were different from traditional single family or apartment type uses. The present zoning on the property is AG (Agriculture). The PUD will act as an overlay governing the development of the property. If the PUD is approved, the applicant will provide final development plans for administrative review and approval by City staff. These plans shall include all the civil engineering drawings, landscape plans, drainage plans, utility plans, a Final Plat, etc. PUD applications presented to the Planning Commission are for approval of the uses, the overall plan as it relates to the immediate area, and the concept for the development. The City of Owasso will provide sanitary sewer, Fire, Police, and EMS service to the proposed development. Water service will be provided by Washington County Rural #3. City staff published legal notices of the PUD request in the Owasso Reporter and mailed notices to property owners within a 300' radius of the subject property. Additionally, though not required, the applicant sent a personal letter to nearby residents with an illustration of the proposed concept. COMPREHENSIVE PLAN CONSISTENCY: The Owasso 2030 Land Use Master Plan identifies the subject property for Commercial uses, which means that this was the preferred highest intensity allowed for this location. Considering the proposed development and zoning is less intense, the Land Use Master Plan supports the request. HARMONY WITH THE EXISTING AND EXPECTED DEVELOPMENT: This proposal appears to be consistent with the current and expected development of the area. An institutional area lies to the northwest of the project (TTC /TCC Campus), and a single - family residential area lies to the east (Lake Valley). The undeveloped properties around the project area are shown on the Land Use Plan to be for future commercial uses. Further to the south lies a large apartment complex (Villas at Coffee Creek). Overall, this area is urbanizing rapidly and the proposed project is designed accordingly. PLANNING ISSUES: Future planning issues must still be considered if the PUD is approved. If approved, the applicant will be required to adhere to all City of Owasso subdivision regulations and engineering requirements. According to the Owasso Zoning Code, the Planning Commission shall hold a public hearing on any PUD application and determine the following: 1. Whether the PUD is consistent with the Comprehensive Plan 2. Whether the PUD is in harmony with the existing and expected development of surrounding areas 3. Whether the PUD is a unified treatment of the development possibilities of the project site 4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance: a. To permit innovative land development while maintaining appropriate limitation on the character and intensity of use assuring compatibility with adjoining and proximate properties b. To permit flexibility within the development to best utilize the unique physical features of the particular site c. To provide and preserve meaningful open space d. To achieve a continuity of function and design within the development PLANNING COMMISSION: The Planning Commission reviewed the PUD for Mallard Crossing at their regularly scheduled meeting on November 7, 2016, voting 3 - 2 to recommend approval. RECOMMENDATION: Staff recommends approval of Ordinance 1089, approving Planned Unit Development application PUD -16 -06 and Zoning application OZ 16 -09. ATTACHMENTS: Ordinance 1089 Aerial Map Zoning Map Land Use Plan Map PUD Document Letter Sent to Surrounding Property Owners CITY OF OWASSO, OKLAHOMA ORDINANCE 1089 AN ORDINANCE APPROVING PLANNED UNIT DEVELOPMENT APPLICATION PUD 16 -06 AND ZONING APPLICATION OZ 16 -09 FOR THE DEVELOPMENT OF A RESIDENTIAL PROJECT ON APPROXIMATELY 6.2 ACRES OF PROPERTY LOCATED IN SECTION 9, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B. & M, TULSA COUNTY, STATE OF OKLAHOMA, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for the rezoning and planned unit development of the property herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested planned unit development application PUD 16 -06 and rezoning case OZ 16 -09. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: Section 1. The zoning classification of the following described property, to wit: A parcel of land located in the Southeast Quarter (SE /4) of Section Nine (9), Township Twenty -one (21) North, Range Fourteen (14) East of the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the U.S. Government Survey thereof, said tract being more particularly described as follows, to -wit: Commencing at the Southeast corner of said Section Nine (9); thence N 01'24'19" W along the Eastern boundary of said Section Nine (9) a distance of 419.27 feet to the Point of Beginning; Thence S 88 °44'34" W a distance of 300.00 feet; Thence N 01124'19" W a distance of 900.00 feet to a point on the Northern boundary of the South Half of the Southeast Quarter (S /2 SE /4); Thence N 88 °44'34" E a distance of 300.00 feet to a point on the Eastern boundary of said Section Nine (9); Thence S 01'24'19" E a distance of 900.00 feet to the POINT OF BEGINNING. Said tract contains 6.2 acres more or less, is hereby zoned from AG (Agriculture) to RNX /PUD (Residential Neighborhood Mixed with a PUD overlay). The Site Development Plan and Statement of Intent shall be followed for any development of the described property. Section 2. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 5. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map. PASSED AND APPROVED this 15TH day of November, 2016. Lyndell Dunn, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney OPUD 16 -06 /OZ 16 -09 P 1" = 752 ft Mallard Crossing 10/24/2016 '01 L �\a S his map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. I please contact Owasso Public staff for the most up -to -date Information. � V PUD -01 -04 IL I PUD -03 X01 CS 1 1 1 E "111'PL N Z PUD -08 -01 1 1 ----------- - - - - -- - - - -- v` — ' - - - - - -- - - -- 4' 1 W 0^ 11 w ii an ? - : Z 110 STN 1�P. 1 �� OM 1 2' Subject Tract E-109ST N 1 �p9 1 (, ' RS -3 5� E 10 ST . k PUD =01 -03 E 107 -P� N 1 1 Z 1 a AG w 0 � Q CG v E :1,06.th_ST N -- - - - - -- - -- ' 1 W CS M Z CS RM -2 AG PUD -18 1 ' LEGEND E104STN OM RT Owasso Corporate Limits 300' Radius j�� = Subject OPUD 16 N a ioo zoo aoo -06 I 09 21 -14 Feet OPUD 16 -06 Mallard Crossing Land Use Plan LEGEND Land Use Categories - Commercial _ Industrial/Regional Employment Neighborhood Mixed Use (Light Office, Commercial Shopping, Attached Housing, SF Housing, Apartments above retail) r Parks/Recreation — PubbUlnsblutlonaVOUast Public Residential Transitional (Attached housing, duplexes, offices) ® US -169 Overlay District ® •Glenn-Mur Addition Special District ••Dovmtovm Develcoment District Subject Property k' 100yr Floodplain Planned TfaIVOn- Street Bikeroutet "— Complete Street Existing trail Fire Station Existing Public School Future Public School .� Civilian Airstrip Future Park and Ride(Transit Stop © Hospital Q Public Park v Golf Course +t+ rp.r,niery Ivy Ali: ■ ,.. -J - PUD 16 -06 M4 [ L -4\ LK D C M (M U N G Owasso, Oklahoma Engineering & 0C0a&jg6 Construction, Inc. IPF" Phone: (918) 789 -5039 Table of Contents I. Development Concept ................................................................................ ..............................1 II. Statistical Summary .................................................................................... ..............................1 III. Development Standards: Development Area'A','B', &'C' ...................... ..............................2 IV. Development Standards: Reserve 'A','E', &' F' ........................................ ..............................2 V. Development Standards: Reserve' B ....................................................................................... 2 VI. Development Standards: Reserve' C' ........................................................ ..............................2 VII. Development Standards: Reserve' D ........................................................ ..............................3 VIII. Outdoor Lighting ......................................................................................... ..............................3 IX. Landscaping and Open Space ..................................................................... ..............................3 X. Site Plan Review .......................................................................................... ..............................3 XI. Schedule of Development .......................................................................... ..............................3 Exhibit A — Conceptual Site Plan Exhibit B — Development Area Plan Exhibit C — Conceptual Landscape /Lighiting Plan Exhibit D — Existing Conditions Plan Exhibit E — Surrounding Zoning and Land Use Plan Exhibit F — Existing Utility Easements Development Concept Mallard Crossing is a proposed 5.16 acres multi - family residential development located just north of the intersection 106th Street North and N 145th East Ave, on the west side of N 145th East Ave. The tract has 900 feet of frontage along N 145th East Ave and has a depth of 300 feet. The property is abutted on the north, west, and south by undeveloped Agriculture (AG) zoned land. A large single family (RS -3) zoned development, Lake Valley, is found east across N 145th East Ave. Within 600 feet of the proposed development commercial property (CG and CS) and multi - family residential (RM -2) are present. Submitted concurrently with this PUD application is a zoning request to re -zone the entire tract to RNX, Residential Neighborhood Mix. Mallard Crossing will be a multi - family residential community developed for new families and other residents that would enjoy the maintenance free lifestyle that Mallard Crossing will provide. A mixture of townhomes and duplexes will be provided along with ample open space, including a children's park area and a designated dog park. Parking areas will be provided in an aesthetically pleasing manner to service visitors and residents alike. The development will be a single lot and block plat, with the owner providing maintenance of the private streets, parking areas and open space areas. Sufficient sidewalks are to be constructed to allow for ease and safety of pedestrian travel throughout the development. There will be two primary points of access along N 145th East Ave. Each entrance will provide a deceleration lane for entering, and both a left and right turn lane for exiting. Statistical Summary Total Project Area Proposed Dwelling Units Project Density Total Open Space Area 6.20 Acres 34 DU (up to 40 max) 26 Town Homes (up to 30 max) /8 Duplexes (up to 10 max) 6.6 DU /Acre 2.41 Acres (47 %) III. Development Standards: Development Area A, B, & C — Multifamily Residential Permitted Uses: Uses permitted by right in the RNX Zoning District Max Number of Dwelling Units: (per RNX Zoning) 62 DUs Minimum Lot Size N/A Minimum Lot Width 50 feet Minimum Front Yard 35 feet Minimum Side Yard 10 feet /10 feet Minimum Rear Yard 20 feet Maximum Building Height 35 feet Parking Ratio 2.5 spaces per 3 -bed unit; 85 required; 87 provided. Other Bulk and Area Requirements As established in the RNX Zoning District Amenities 6 required /6 provided IV. Development Standards: Reserve Area 'A','E', and 'F' Permitted Uses: Passive and active open space V. Development Standards: Reserve Area 'B' Permitted Uses: Passive and active open space and Stormwater detention facilities VI. Development Standards: Reserve Area 'C' Permitted Uses: Passive and active open space, Dog Park and Stormwater detention facilities VII. Development Standards: Reserve Area 'D' Permitted Uses: Passive and active open space and Children's Park, and basketball court VIII. Outdoor Lighting Except as modified herein, lighting shall be provided in accordance with "Chapter 19 — Outdoor Lighting" of the City of Owasso Zoning Ordinance. IX. Landscaping and Open Space Except as modified herein, landscaping shall be provided in accordance with "Chapter 20 — Landscape Requirements" of the City of Owasso Zoning Ordinance. Six designated amenities within the open space are required based on density. The development proposes a children's park, a dog park, storm shelters, a basketball court, picnic areas and a pedestrian boulevard. In addition, a 6' wood slat privacy fence will be constructed along the north, west and south property boundary to provide the required screening between the PUD and the adjacent AG zoned property. X. Site Plan Review No building permit shall be issued for the construction of buildings within the development area until a detailed site plan has been submitted to and approved by the City of Owasso Planning Commission as being in compliance with the Development Concept and Development Standards XI. Schedule of Development The initial development of Mallard Crossing is expected to commence in Spring 2017, afterfinal approval of the PUD, platting of the property, and site plan review and approval. `I.I.. 1. " N 144TH EAST AVE I-I F--1 igg n EXHIBITA MALLARD CROSSING CONCEPTUAL SITE PLAN + - -* UNPLATTEO a1 L. DATA SUMMARY: TOTAL PROJECT AREA: 6.20 ACRES MAX ALLOWABLE: 12 UNITS /ACRE PROPVMULTI - FAMILY: 6.6 UNRS/ACRE 0 w S —.1o1 &TIEO DEVELOPMENT AREA PLAN UNPLAT(ED ------ - - - - -- z RESERVE w g� �N 144TH EAST AVE ♦ _ t L- - - -- - -- - - - - -' - -� .. : -. ... RESERVE A 8 ire -'— " "- N145TH EAST AVE -- 5 EXHIBIT LANDSCAPE N"J MALLARD CROSSING SUMMARY: REQUIRED PROVIDED CONCEPTUAL LANDSCAPE/UGHTING PLAN FRONTAGE: PARKING: 18 TREES OTREES 9AREAS 10AREAS EXHIBIT E MALLARD CROSSING SURROUNDING ZONING /LAND USE J.B. Stephens Properties Mallard Crossing Townhouse and Duplex Proposal Project Overview Mallard Crossing will be a multi - family residential community developed for retired couples, new families and other residents that would enjoy the maintenance free lifestyle that Mallard Crossing will provide. A mixture of townhomes and duplexes will be provided along with ample open space, including a children's park area, storm shelters, walking trails, picnic areas and a designated dog park. Parking areas will be provided in an aesthetically pleasing manner to service visitors and residents alike. Aerial View Plat of Survey • Parcel of land is 900' long by 300' wide (6.2 acres) • Property is located along the west side of 145a' street, approximately 500' north of the 1061 street junction. PLAT OF SURVEY A IMLa 11 M SF/12CImW R 1CMR�V ]I pAfK MR IpM6Y LW tlFMM1. tC.Y4LA L - ""`xw•nm�w.: "v'r m•�wu"w"m'n auT:v.�:,�x� mwam.e '•wiommv°mw �w raam i.ore r.zn....q Mxj I I i Current Zoning AG i r t _. _ 1: I is CG G I RM2 1 1. 1 M . • P� 1 RS 1 h 1 M . • P� Elevation View Duplex 1254 sqf per unit IF� Q i Conceptual Plan ONPLATTEU J- Jll n N 1 45T EAST AVE - \\ i VI:STH EAST AVE EXNRITA MALLARD CROSSING CONCEPTUALSUEPL DATA SUMMARY: TD -7AL AREA: 620 ACHES MAX ALLCWAEE: 12 UNRSIACRE PRDPYMULTWAMALY: 6.6 UNITS /ACRE J F 5 Conceptual Plan �I ,I Playground Rendering l I Elevation Theme • This is the theme we will use for the duplexes and townhouses. • The duplexes will be brick with outline of white rock. • The townhouses will have white rock fronts and blue /gray siding. Townhouse and Duplex Units Picture of townhouse we have built in Picture of duplex we have built in Skiatook Collinsville I - Dear Neighbors, My name is Brady Stephens and my wife Jackie and I own JB Stephens Properties. We are in the process of purchasing and developing Mallard Crossing a proposed 5.16 acres multi - family residential development located just north of the intersection 106th Street North and 145th Street East, on the west side of 145th Street East. The tract has 900 feet of frontage along 145th Street East and has a depth of 300 feet. Mallard Crossing will be a multi - family residential community developed for retired couples, new families and other residents that would enjoy the maintenance free lifestyle that Mallard Crossing will provide. A mixture of townhomes and duplexes will be provided along with ample open space, including a children's park area and a designated dog park. Parking areas will be provided in an aesthetically pleasing manner to service visitors and residents alike. The development will be a single lot and block plat, with the owner providing maintenance of the private streets, parking areas and open space areas. Sufficient sidewalks are to be constructed to allow for ease and safety of pedestrian travel throughout the development. There will be two primary points of access along 145th Street East. Each entrance will provide a deceleration lane for entering, and both a left and right turn lane for exiting. Mallard Crossing will have 34 total units outlined in the attached site plan. As you will see it is designed to meet or exceed all community regulations. We pride ourselves on providing in ground storm shelters for all of our residents as well as a children's playground, dog park and walking trails. We feel this is a well- designed development that will improve the overall area but wanted your opinion ahead of our November 7th Planning Commission Meeting and November 151h Owasso City Council Meeting. We welcome you to call our office number at 918 - 633 -1063 or sending us your opinions at okstephensproperties (a)g mail. com. I look forward to hearing from you and hope you will welcome our development. Regards, Y Bra Stephens F t` `B. Stephens Properties Inc. Aft ��ej 15V The City Wit out Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Rezoning (OZ- 16 -10) DATE: November 11, 2016 BACKGROUND: The City of Owasso received for review and consideration a rezoning application for a property located immediately east of the intersection at E 114th St N and N Garnett Rd. The property is 9.75 acres in size, and the applicant requests zoning be changed from AG (Agriculture) to CS (Commercial Shopping). The subject property was annexed under Ordinance 959 in January 2010. SURROUNDING ZONING: Direction Zoning Use Land Use Plan Jurisdiction North CG /AG (Commercial Commercial/ Commercial City of Owasso/ Number of Reserve Areas General /Agriculture) Agriculture N/A Within `Overly District? I N/A Water Provider City of Owasso Tulsa Count CS /RMH South (Commercial Commercial/ Commercial/ City of Owasso Shopping /Residential Mobile Home Park Transitional Mobile Home Park East AG (Agriculture) Agriculture Commercial Tulsa Count CG /CS (Commercial West General /Commercial Commercial Commercial City of Owasso Sho in SUBJECT PROPERTY /PROJECT DATA: Proper PropertV Size 9.75 acres Current Zoning AG (Agriculture Proposed Use Commercial Lots /Blocks N/A Land Use Plan Commercial Number of Reserve Areas N/A Within'PUD? N/A Within `Overly District? I N/A Water Provider City of Owasso Applicable Paybacks Ranch Creek Sewer Pay Back of $610.33 per acre; Storm siren fee of $35 Streets public or private) 1 N/A ANALYSIS: The applicant is requesting CS (Commercial Shopping) zoning be applied to the property. The GrOwasso 2030 Land Use Master Plan calls for future commercial uses in this location, so applying CS zoning to the property is appropriate. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks. The City of Owasso will provide Police, Fire, EMS, and sanitary sewer and water services to the property. PLANNING COMMISSION: The Planning Commission reviewed this item at their regular meeting on November 7, 2016, voting unanimously to recommend approval of OZ- 16 -10. RECOMMENDATION: Staff recommends approval of Ordinance 1090, rezoning the subject property from AG (Agriculture) to CS (Commercial Shopping). ATTACHMENTS: Ordinance 1090 Aerial Map Zoning Map Land Use Plan CITY OF OWASSO, OKLAHOMA ORDINANCE 1090 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -16 -10 CHANGING THE ZONING OF PROPERTY LOCATED IN THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER (SW /4 NW /4 NW /4) OF SECTION EIGHT (8), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY, PROVIDED THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THE PROPERTY DESCRIBED HEREIN SHALL BE REZONED TO CS (COMMERCIAL SHOPPING), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the rezoning of the property referenced in OZ- 16 -10. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: The Southwest Quarter of the Northwest Quarter of the Northwest Quarter (SW /4 NW /4 NW /4) of Section Eight (8), Township Twenty -one (21) North, Range Fourteen (14) East of the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the U.S. Government Survey thereof, be, and the some is hereby zoned from AG (AGRICULTURAL) TO CS (Commercial Shopping) District. Section 1. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 2. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 3. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 4. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map. PASSED AND APPROVED this 15th day of November, 2016. Lyndell Dunn, Mayor Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney � ► �1111� �� -VIII . i %IIIIIIIII � • 1 11111111111111 I �� 11 Ell r111� Its- - -- MH x� NMI� 1111, AG ...■ LEGEND ��11111111111111111111' PL N Owasso Corporate Li are i T J 0 0 T. M 04 PUY. Wv� -7 4 1 TJ J C.T 7, p Subject Tract P, C 04 PUY. 4 Wv� -7 4 Note: Graphic overlays may N not precisely align with physical Subject 0 100 200 400 features on the ground. OZ 16-10 1 1 1 0821-14 Aerial Photo Date. Februaty2016 C:i Tract Feet + -7 C.T 7, p P, Note: Graphic overlays may N not precisely align with physical Subject 0 100 200 400 features on the ground. OZ 16-10 1 1 1 0821-14 Aerial Photo Date. Februaty2016 C:i Tract Feet + UL lb-lU Land Use Plan LEGEND Land Use Categories - Commercial - industrial/Regional Employment Neighborhood Mixed Use (Light Office, Commercial Shopping, Attached Housing, SF Housing, Apartments above retail) Parks/Recreation - PublicllnstitutionallQuast Public , Residential Tmnshioml (Attached housing, duplexes, offices) ® US -169 Overlay District ® - Glenn- MurAddibon Special District Subject Property . NA 100yr Floodplain Planned Trail /OnSVeetElikeroutel , "— Complete Street Existing trail j Fire Station Existing Public School - -' Future Public School �- Civilian Airstrip Future Park and Ridelfransit Stop © Hospital Q Public Park o Golf Course nTity Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso PROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Final Plat - FBC Owasso Mission DATE: November 11, 2016 BACKGROUND: The City of Owasso received an application for review and approval of a one (1) lot, one (1) block, Final Plat for the First Baptist Church Owasso Mission. The subject property is immediately east of the intersection of 114th St N and N Garnett Rd and approximately 686 feet south of the intersection of N Garnett Rd and E 1161h St N. The subject property is approximately 10.06 acres in size and was annexed under Ordinance 959 in January 2010. This location is currently zoned AG (Agriculture) but the applicant is seeking a rezoning to CS (Commercial Shopping) with case OZ 16 -10. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction Commercial CG /AG (Commercial 1 lot /1 block Land Use Plan City of North General /Agriculture) Commercial /Agriculture Commercial Owasso /Tulsa N/A Water Provider City of Owasso Applicable Paybacks` Count Streets ubiic or private) CS /RMH South (Commercial Commercial /Mobile Commercial /Transitional City of Shopping /Residential Home Park Owasso Mobile Home Park East AG (Agriculture) Agriculture Commercial Tulsa Count CG /CS (Commercial West General /Commercial Commercial Commercial City of Sho in Owasso SUBJECT PROPERTY /PROJECT DATA: Property Size 10.06 acres Current Zoning AG (Agriculture) Proposed Use Commercial Lots /Blocks 1 lot /1 block Land Use Plan Commercial Number of Reserve Areas N/A Within PUD? N/A Within Overlay District? N/A Water Provider City of Owasso Applicable Paybacks` Ranch Creek Sewer Pay Back of $610.33 per acre; Storm siren fee of $35 Streets ubiic or private) N/A ANALYSIS: The Final Plat for the First Baptist Church Owasso Mission proposes one (1) lot in one (1) block. The property is located immediately east of the intersection of 1 14th St N and N Garnett Rd. and approximately 686 feet south of the intersection of N Garnett Rd and E 1 16th St N. The property is 10.06 acres in size, and it was annexed under Ordinance 959 on January 5, 2010. This location is currently zoned AG (Agriculture) but is seeking a rezoning to CS (Commercial Shopping). The final plat proposes two (2) access points, one thirty (30) feet wide and one sixty (60) feet wide, on N Garnett Rd. The Final Plat will dedicate the right -of -way necessary to accommodate the future widening of N Garnett Rd. The applicant anticipates future development of the subject tract, but exact lot dimensions are unknown at this point. Staff will require a re -plat of the property at the time that development occurs rather than lot split. Perimeter utility easements have been provided that will allow utility companies adequate access to provide and maintain service to the proposed development. A large detention facility is being proposed on the southern portion of the property to handle stormwater run -off. The City of Owasso will provide Police, Fire, EMS, sanitary sewer and water services to the property. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks. PLANNING COMMISSION: The Planning Commission reviewed this item at their meeting on November 7, 2016, voting unanimously to recommend approval of the Final Plat for FBC Owasso Mission. RECOMMENDATION: Staff recommends approval of the Final Plat for FBC Owasso Mission. ATTACHMENTS: Aerial Map Final Plat, FBC Owasso Mission The Mission .l 1" = 752 ft Final Plat 10/20/2016 T s This map represents a visual display of related geographic information. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso staff for the most up -to -date Information. �Ir °wxr a it I e. e e I I Ix¢Rnnnau auew a me c rwR wD v[ costa exwu ax I PAxfEI. n/[es a ussD " 2 Pul t ma ¢x I I Loc t a— � si— assn e - — ry x os'w't sexrs _ 1 I I BLOCK 1, LOT 1 I I I J FINAL PLAT OF _= FBC OWASSO MISSION AN ADDITION TO TULSA COUNTY, OKLAHOMA A PART OF THE NW /4 OF SECTION 8, TOWNSHIP 21 NORTH, ,x RANGE 14 EAST 10.06 ACRES, i BLOCK, I LOT I .k :gas „ ie �g - - -- —i r -- u /sai /vKi ? o �i x.,uavo c a ^idx acu. rnixusrz[s r c . aos auoxasc .wD ecwnr / .wm pno-.a.uw I R PMQt t aioco-�c- w -.ssao / �+nK,�. rt ° Crafton Tull LMOA MV �OVMER/OEVELOPE0. �FASISOFBFARING na na pS�wa.n�Mn�n -lire �veancgl DgTUN �IEGEND umaxxc ort.aiwwic�mm� �. 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TO: Honorable Mayor and City Council City of Owasso FROM: Karl Fritschen, MRCP, RLA, AICP Chief Urban and Long Range Planner SUBJECT: Final Plat - Abbott Farms I DATE: November 11, 2016 BACKGROUND: The City of Owasso received an application for review and approval of a final plat for Abbott Farms I. The property is located east of the northeast corner of East 106th Street N and N Mingo Rd and lies between the Owasso Sports Park and railroad tracks. This is the first phase of the Abbott Farms residential development. SURROUNDING ZONING: Direction Zoning Use Land Use Plan Jurisdiction Single-Family Residential RS -3 (Single- 65 lots in 5 blocks Number of Reserve Areas City of North Family Undeveloped Residential Owasso City of Owasso Residential Storm siren fee of $35 /acre; Meadowcrest Sanitary Sewer Relief Area of $867 /acre; Ranch Creek Sanitary Sewer 610.33 /acre Streets (public or private) Public Streets PUD O6 04 City of South Amended Undeveloped Transitional Owasso RM, CS PUD 19 City of East OM, RD, RS -3 Sports Park Park Owasso RS -3 (Single- City of West Family Residential Residential Owasso Residential SUBJECT PROPERTY /PROJECT DATA: Property Size 19.55 acres Current Zoning RS -3 Pro` osed Use Single-Family Residential Lots /Blocks 65 lots in 5 blocks Number of Reserve Areas 3 Within PUD? None Within Overlay District? None Water Provider City of Owasso Applicable Paybacks /Fees Storm siren fee of $35 /acre; Meadowcrest Sanitary Sewer Relief Area of $867 /acre; Ranch Creek Sanitary Sewer 610.33 /acre Streets (public or private) Public Streets ANALYSIS: The Final Plat for Abbott Farms I proposes 65 lots in 5 blocks on 19.55 acres, yielding a gross density of 3.32 lots /acre. The property was annexed under Ordinances 1044 and 907 and rezoned under Ordinance 1046. The RS -3 Zoning District requires minimum lot widths of 65 feet and minimum lot sizes of 7,000 square feet. All of the proposed lots meet the lot size requirements of the RS -3 Zoning District. Abbott Farms I will be the first phase of the entire Abbott Farms development, proposed to have 166 homes at build out. The Preliminary Plat for all of Abbott Farms was reviewed and approved by the Planning Commission in April, 2015. The project will employ a small traffic calming circle near Lot 16 Block 1 on N 1001h E Ave. Perimeter and interior utility easements, shown on the final plat, will provide utility companies adequate access to provide and maintain service to the proposed development. Any development that occurs on the subject property shall adhere to all subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks. The City of Owasso will provide sanitary sewer service and water. PLANNING COMMISSION: The Planning Commission reviewed the Final Plant for Abbott Farms I at their regularly scheduled meeting on November 7, 2016, voting unanimously to recommend approval. RECOMMENDATION: Staff recommends approval of the Final Plat for Abbott Farms I. ATTACHMENTS: Aerial Map Final Plat for Abbott Farms 1 Abbott Farms Phase I 1" = 752 ft Final Plat 10/24/2016 'ell L S This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. please contact Owasso Public staff for the most up-to -date information. OWNEWNELONER: IGRYH PROMIRES LL C. SURVEYOR: SENCHNARKSORVEYINO AHD AND MWCCES, INC. NmNA n�- -i-oi� Yra dle b A SAI[ ENGINEER: KELLOGG ENGINEERING. INC. �IANlmlw M xIY M•a AIDr> R�dPro- ee r¢T IF N�8%I�Ie' a 8 0I11I9 r 0. °G- a o-Y asd FINAL PLAT y.m r...t ABBOTT FARMS I GatiSC �Sey xarkeC ar nt... I�I�' ♦ AN AWIMON TO THE OW OF OWASO. F� iw m "• urw.�-. A TULSA muNn, OKLAHOMA �� r / nm • n f1 6 Sd SECTON ). TOYMENIP 21 NIX . RANGE 14 EAST I x / pg r mr • A -a.•�) r:x�F. - e•' Q 20111% 15-3 •OJ6.� r�'A J 4 1 aw u. 1 l4 a %/ Y G 5 PIR1E rHL I I ti5 I � f QO ?r' a/ r I 44 a er� l T+d 1- a ^ u r � 1 ay We. x I � I I / ( I l r /� Y/ 19 / / I c.rSa." 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'•vi r rmr mmr >� w w.rwm n ve wm rn mmu m.0 FINAL PLAT ASSOTr FARMS I NOYEM6ER 22016 91LETr.1x >M .1 CH un amp �a°�°ir .w�iirw m..m n'ww m. wvww.iWe waxx W. FINAL PLAT ABBOTT FARMS I AN AODIIION TO TIE CITY OF MAW). TASA =NTY. ONIAHOMA S MIM 7, TOYMSNIP 21 NW[H. RANGE 14 EASE W. MEOW Ilb]rIW{WWP. MO 1PM 91RMM.lRW lIY6iM wow rte..rner. nmuwrr.v Mnnv nmmw. - wurswm.orem.unr une.v ®�ux.��w6� ��v� 9�Mm wm,m n wvivlW.vmw vn mmvm.v n.v w n�v®vi wr1°�i o.a..m..mmv e rc m m vn w i'o ra.N c wffiaVG a� . �,r im�vm°.nn,aswuwmwmwvwnamava.anne LEMMUM 1.99M _ .aa. ��uiw°.�pq.rt¢®PU°w°. w.wnwemr °rum mm. uun aru�n.n.a n. npwem.r mma FINAL PLAT ABBOTT FARMS I NOWMBER 2.2016 ty The WC, Wit gout Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Resolution 2016 -22, Adopting the GrOwasso 2030 Land Use Master Plan, Revised November 15, 2016 DATE: November 11, 2016 BACKGROUND: Based on recent discussions and realizations that the Owasso Zoning Code and the GrOwasso 2030 Land Use Master Plan has some deficiencies and inconstancies, staff has worked to provide solutions to the existing issues so that future development is not affected. The issues mainly concerned the Land Use Master Plan and the uses defined as allowed in the residential category. Any Land Use Master Plan is a policy document that should be used by the Planning Commission and the City Council to make land use decisions, but the document is not codified and is not considered law. The Zoning Code and the Subdivision Regulations of the City are the codified documents that govern land use and are considered law. Any Land Use Plan is imperfect and cannot foresee all types of development, therefore, updates and variances must be made from time to time. Our Master Plan has only 5 main categories, so each must be designed with flexibility because you cannot design and plan an entire community with only 5 governing land use categories. Our Land Use Plan was kept very simple in this regard, resulting in there being many in- between type projects that fall into a bit of a gray area (ex. Condos, townhomes, garden apartments, multi - plexes, etc). These projects should not be seen as disallowed and should always be possible given the right circumstances. The vehicle that is typically utilized for infill projects that may fall a bit outside of the norm or may not match the surrounding uses is the Planned Unit Development (PUD). A PUD may be used at any time for any project, but it gives decision makers the ability to determine if a certain project is the right fit in a certain situation. A PUD allows focus to be on the project itself, not what it is named or zoned. Use of a PUD is a wonderful tool for projects that fall outside of what is defined within codes and policy documents. One good thing to establish is that the term 'Density' is not a dirty word, and in fact mixed uses and densities create truer community. Zoning should never be used to homogenize a City, with only single - family homes in large lots in one part of town and smaller lots in another. A mixture of housing types and densities in close proximity make for a truer community that is walkable, vibrant and sustainable. Think of great neighborhoods in Tulsa like Cherry Street, Swan Lake, Brookside and Utica Square; what they all have in common is a mix of residential uses and densities. A Land Use Review Committee was created including members of the Planning Commission, City Council, a member of the original Land Use Master Plan steering committee and staff: • Doug Bonebrake - City Council • Dr. Chris Kelley - City Council • Dr. Paul Loving - Planning Commission • David Vines - Planning Commission • Brant Snap - GrOwasso Land Use Master Plan Steering Committee member • Warren Lehr - City Manager • Julie Lombardi - City Attorney • Bronce Stephenson - Director of Community Development • Marsha Hensley - Assistant City Planner • Karl Fritschen -Chief Urban and Long Range Planner The committee held 2 meetings to discuss possible changes to the Land Use Plan and Zoning Code that would correct the current issues, allowing for future consideration of development. The first issue discussed was the description provided in the section titled RESIDENTIAL on the land use map. The issue stemmed from discussion of the residential area being typically detached single - family homes, giving the impression that other types of housing and higher densities were not allowed. This was not the intention of the document, so corrections were made that allows for a mixture of housing types. The changes emphasize that a PUD should be used for non - single- family developments and the zoning code allows for up to 12 units per acre, so it was clarified in this section. Other allowable housing types were mentioned as well so it did not appear that only single - family homes are allowed, but with density still controlling development. The next area that was corrected was the legend of the map, where the residential category gave the impression that only single - family detached housing was allowed and that only attached housing and duplexes were allowed in the transitional category. This was a mistake made in the document, as these categories should allow for a mixture of uses and densities. The incorrect language was removed to mirror what was in past Land Use Master Plans. (See attached.) A density table was also created that will be placed on the Land Use Plan map and within the residential chapter of the Zoning Code. Residential Densities Zoning District Max Gross Density Residential Estate (RE) 1.8 DU /AC Residential Single Family (RS -1) 3.2 DU /AC Residential Single Family (RS -2) 4.8 DU /AC Residential Single Family (RS -3) 6.2 DU /AC Resdiential Mobile Home (RMH) 7 DU /AC Residential Duplex (RD) 10.3 DU /AC Residential Neighborhood Mixed (RNX) 12 DU /AC Residential Multi - Family >12 DU(AC A paragraph was also added that outlined the goals of the US -169 Overlay that was mistakenly not added to the document. (See attached.) The booklet that is the main body of the Land Use Master Plan was updated to reflect the changes made on the map insert to insure consistency in the document. The last changes were made to the Zoning Code itself, with the largest change being made to the Land Use category called RTH (Residential Townhome). This category was created as a sometimes higher- density category that allowed for different uses between single - family homes and true higher- density apartments. Because this category was called townhome, it created the impression that only townhomes, as defined in code, should be allowed. This was never the intention, but nonetheless it created great confusion. Staff changed the name of the category from RTH to RNX, Residential Neighborhood Mixed and provided a new definition. The densities allowed in this category (up to 12 units per acre) did not change, but the category was clarified as to what types of housing should be considered. Residential Neighborhood Mixed (RNX) 7 A residential zoning category that allows a mixture of neighborhood -level uses at a density no greater than 12 units per acre. This category allows for uses that fall in between typical single - family development and higher density multi - family developments such as multi -level apartment complexes. The typical allowed uses are duplex, triplex, multi -plex, townhome, garden apartments, cottages, apartment /bungalow court, attached senior housing, condos and similar type uses. These units can be owner - occupied or rental units. These shall be reviewed as a Planned Unit Development. The last changes that were proposed were to modify the definition of townhome (which defined ownership vs. rental requirement and should not) and to add definitions for a number of housing types that were not defined. In order to take a non - biased approach to definitions, staff utilized a definitions book created by the American Planning Association. In order to finalize the changes to the Zoning Code and Land Use Plan, the next step is to adopt and update to the GrOwasso 2030 Land Use Master Plan by Resolution and adopt the changes to the Owasso Zoning Code through an Ordinance. CITY COUNCIL: After taking this item to the July 12, 2016 Council work session, small language changes were made to the definitions for Senior Housing and Residential Neighborhood Mixed. Those changes include changing the word "elderly" to "older" in a senior housing definition and adding the requirement that all development in the new RNX District be required to utilize a Planned Unit Development. This item was brought back to the City Council for discussion at the August 9, 2016 meeting. The only change since the original discussion was the redrawing of the Downtown District, making it align with the planned Redbud TIF area. PLANNING COMMISSION: Staff introduced this item to the Planning Commission at the June 2016 meeting and the item was taken to the August 8, 2016 meeting for recommendation to the Council. The Planning Commission voted unanimously to recommend approval of staff's recommended changes to the Owasso Zoning Code and the GrOwasso 2030 Land Use Master Plan. RECOMMENDATION: Staff recommends approval of Resolution 2016 -22, adopting the GrOwasso 2030 Land Use Master Plan, Revised November 15, 2016. ATTACHMENTS: Resolution 2016 -22, Adopting the GrOwasso 2030 Land Use Master Plan, Revised November 15, 2016 Draft of Map Portion of GrOwasso 2030 Land Use Master Plan, Dated November 15, 2016 CITY OF OWASSO, OKLAHOMA RESOLUTION 2016 -22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, ADOPTING THE GROWASSO 2030 LAND USE MASTER PLAN, REVISED NOVEMBER 15, 2016 WHEREAS, the City of Owasso has found the need to update, modify and adjust certain language within the adopted GrOwasso 2030 Land Use Master Plan; and WHEREAS, Updates to the GrOwasso 2030 Land Use Master Plan reflect Owasso's changing environment and new types of housing opportunities; and WHEREAS, The Owasso Planning Commission and the Owasso City Council have reviewed the recommendations of staff to approve the GrOwasso 2030 Land Use Master Plan. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA THAT: That the document entitled the "GrOwasso 2030 Land Use Master Plan, Revised November 15, 2016" be and the same is hereby adopted, and that said document, its accompanying text and land use map shall serve as the guide and reference for policy on the orderly growth and development of the City of Owasso, Oklahoma. APPROVED AND ADOPTED this 15th day of November, 2016 by the City Council of the City of Owasso, Oklahoma. Lyndell Dunn, Mayor ATTEST Sherry Bishop, City Clerk Approved as to Form: Julie Trout Lombardi, City Attorney "•Downtown Developm Port of the adopted 2004 Industrial uses and mien pedestrian scale commen well as attractive architecture. Signage should also be carefully controlled with an emphasis on pedestrian scale. Consideration should be given to one or more of the following: implementation of mixed use zoning or form based codes. preparation of small area plan, preparation of an overlay district. and formation of an architectural review board. T Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Budget Amendment- Community Development DATE: November 11, 2016 BACKGROUND: The Community Development Department traditionally budgets for the mowing and cleaning of private property associated with the Code Enforcement process. When a case is opened on a property where a violation has occurred, the property owner has a fixed number of days to correct the violation. When violations are not corrected within the allotted time, an abatement hearing is held. If a violation is found, the hearing officer directs a contractor be hired to clean or mow a property. Once the property is abated, a lien is filed against the property to cover the cost of the contractor and administrative costs. When liens are paid, the money is put back into the General Fund. The FY 16/17 Budget allocated $16,000 to cover the cost of property cleanup. Due to cleanup jobs larger than are typically found, the budgeted amount was spent only five months into the fiscal year. One property in particular, a common area in the Camden Park neighborhood where an HOA was never formed, has cost over $9,000 to clean up Poison Ivy, remove large dead trees, clean up limbs, mow and clean up a blocked drainage channel. Other larger than usual jobs have caused the expenditure well in advance of the typically heavy spring mowing season. Therefore, staff is requesting additional appropriations to allow for the continued clean -up of properties that are found to be in violation of City Ordinance. RECOMMENDATION: Staff recommends approval of a budget amendment in the General Fund increasing the appropriation for expenditures by $12,000 in the Community Development Department. 0 The Ci ty Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: FY 2015 -2016 CDBG Sidewalk Project - Baptist Children Home Project Acceptance and Final Payment DATE: November 11, 2016 BACKGROUND: Each year, the City of Owasso is eligible for funds through the Community Development Block Grant (CDBG). Funds are to be spent on infrastructure improvements in areas of low -to- moderate incomes. These areas are determined by U.S. Census data. In July of 2016, City Council approved a construction contract with Magnum Construction, Inc. in the amount of $84,499.00. Work included in the project was new construction or replacement of sidewalks and handicap ramps bringing infrastructure in compliance with Americans with Disabilities Act (ADA). In October 2016, Magnum Construction, Inc. completed all work. City staff has inspected the improvements and finds that all city standards have been met. FUNDING: Funds are available in the Community Development Block Grant in the amount of $106,500.00. RECOMMENDATION: Staff recommends acceptance of the sidewalk project and authorization for final payment to Magnum Construction, Inc. in the amount of $40,455.53, resulting in a final contract amount of $84.498.10. ATTACHMENTS: Location Map Final Pay Request 2015 -2016 CDBG SIDEWALK PROJECT 1" = 376 ft LOCATION MAP 10/25/2016 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. please contact Owasso Public staff for the most up -to -date information. EXHIBIT "A" — CITY OF OWASSO — PAY ESTIMATE NO. Z CONTRACTOR BID AMOUNT OF ORIGINAL CONTRACT: $ CONTRACT ADJUSTMENTS: �4/gq.01) S`O— , °Ip } ADJUSTED BID AMOUNT: $ $air R g' 1 0 TOTAL COMPLETE WORK: $ $Lit Lq q-e • ID MATERIALS STORED (per attached tabulation): $ --' S LESS 5% RETAINAGE: S --e— TOTAL EARNED LESS 5-1. RETAINAGE: ^y gyl��g'tD PERCENTAGE OF PROJECT COMPLETION: LESS PREVIOUS PAYMENTS: S 94,0g2ts4– AMOUNT DUE THIS ESTIMATE: S d. bl +455: :3 The undersigned Contractor certifies that to the best of the Contractor's knmviedge, information and belief the Work covered by this payment Estimate has been completed in accordance with contract documents, that all amounts have been paid by the Contractor for Work Mhich previous Payment Estimates Mere issued and payments received from the 0mter, and that current payment shwvn herein is nuw, due. CONTRACTOR NAME: by: - -•'� ✓n.' Date: �� G�1%� l NIMI k Project Manager STATE OFI State Of,��.� � FXPIflESA County Of: �} o Public subscribed & ssnm to befareme thisZ-(. day of . 20A My Commission Expires: . Recon,19,11lded for Paym t b -, L42 City of O ass o Date Approved for Payment by: City of Owasso Date AGREEMENT 0529 00300 - Page 7 of 13 CERTIFICATE FOR PAYMENT In accordance with the contract documents, basegon on -site observations and the date comprising the above an�lication, the DU + iZr4 0� certifies to the Owner that to the best of the x'v ` r W>A _ W-gknowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. AMOUNT CERTIFIED $ ��,�,�j . j (Attach explanation if amount certifiie differs from the amount applied for.) By: Date: ( 1) — 6— ( (p This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment is without prejudice to any rights of the Owner or Contractor under this Contract. AGREEMENT 0529 00300 - Page 8 of 13 CONTINUATION SHEET Page of Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number Z{`' N— Application Date: Period to: _ gk-l{ — 10 -Z{ -1 � In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. A E C D E (cont)❑ ITEM NO, DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED FROM PREVIOUS APPLICATION WORK COMPLETED THIS PERIOD (D+E +I) qq nEe- ❑(cont) F G H I RE)MATERIALS TOTAL COMPLETED -�c BALANCE PRESENTLY STORED AND STORED TO DATE (G /C) TO FINISH RETAINAGE (NOTINDO (D+E +I) . (CA) NOTE: At bottom of each column, run totals. 0529 AGREEMENT 00300 - Page 9 of 13 FY 2015 -16 CDBG Sidewalk Project on 127th East Ave City of Owasso, OK PERIODICAL ESTIMATE FOR PARTIAL PAYMENT 2 CONTRACT 7119/2016 For the period 912 812 01 6 to 1012412016 inclusive. Description of Contract: Constmc0on of sidewalk and mmos along 127th EaslAvenue MCI Project No. 1612 Contract Price _ $ 84 499.00 Contractoes Name Magnum Construction Inc and Address P,O. Box 707 Broken Arrow, OK 7401341707 DETAILED ESTIMATE WORK PERFORMED I em No. Descri tlon of Item um or of Units Unit Price Estimated Cost Number of Units Amount EerneT to Data ° Com• plate Base Bid 1• TWO B Handicap Chair Ramp EA S 2,700-00 S 8,100.00 3.00 S 8,100.OD 1001% 2• 4 ".Thick Sidewalk SY 5 75.00 S 26,250.00 340.40 5 25,530.00 97 °/ 3. Remove & Replace W Battler Curb LF S 67.00 $ 1,675.00 41.00 S 2,747.00 164% 4. Erosion Control LS S 1,000.00 $ 1,000.00 1.00 S 1,000.00 taD% 5. Sod BY S 7.00 S 1760.00 260.00 $ 1,7511.00 100% 6• Traffic Control LS S t,500.OQ. 5 1,500.00 1.00 $ 1,500.00 100% 7• Project Allowance LS $ 6.00D.00 S 61000.00 O.OD S 0% Altemate One 8. Modified Type B Handicap Chair Ramp FA S 2,400.00 S 4,800.00 2.00 $ 4,800.00 1007. 9. 4 "Thick Sidewalk SY $ 62.00 S 9,100.00 284.00 S 13,728.00 161% 10. Remove 4" Thick Sidewalk for Ramp installation SY s 25.00 $ 450.00 15.50 S 387.60 86% 11. Remove and Replace Concrete Drivo Approach Sy- $ 122.00 $ .2,582.00 37.30 $ 4,650.60 176% 12. install 8" Thick Sidewalk at briveymys SY " S 57,00 S 708.00 0.00 S 001. 13. Erosion Control LS S.. 200.00,..5 200.06 1.00. 8 200.00. 100% " 14. .'Sod By - $ 6.00 S .875.00 89.00 S 445.00 1 51% 15, . Tm18c Conw LS S 280.00 S 280.00 1.00 S 280.00 100% Alternate Two 16. - " Type B Handicap Chair Ramp 1.600.601 "S 4,800.00 3.00 S 4.800.00 100% " 17, 4 Thick Sklevialk 1 -' `BY .- -.' $ 52.00 S -.. 13,620.00 248.00 S 12.888.06 95% 18. Install 6" Thick Sidewalk el Driveways BY 5 - - 83.00 S 884.00 8.00. " S 664.00 100% 79. - Sod - ' Sy - "• S 8.00 "S - 500.00 89.00 S 445.00 '89% 20. Water Valve Must to Grade, Ea S 225.001 676.00 3.00 5 - 676.00 100 %. CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) COUNTYOF )SS ) The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. Con./ � . Subscribed and sworn to before me this day of � Notary PLh lic Commission # . My Commission Expires:. Architect, Engineer or other, Supervisory Official Subscribed and sworn to before me this day of Notary Public . Commission # My Commission Expires: MISTI NEUFELD NOTARYPUBLIC TULSAODum STATe0POKWOMA COMMISSION NO.14OD3326 PXPJAESAPRlLZ2018 NOTE: Strike out words not appropriate and sign.appropriate signature. line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. AGREEMENT 0529 00300 - Page 10 of 13 OT Citdy! out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Agreement for Surveying Services East 11 61h Street North, Mingo Road to US Hwy 169 Roadway Widening Project DATE: November 11, 2016 BACKGROUND: In 2016, Owasso citizens voted to recapture 0.55 percent sales tax that was previously targeted for Tulsa County Vision 2025 projects. The projects earmarked to be improved by the recapture funds are the widening of Eastl 16th Street North from Mingo to US Hwy 169 and various widening projects on East 96th Street North near US Hwy 169 to improve traffic flow. The first step in making the improvements is hiring the design firms to survey and design the projects. The projects on East 116th Street North will be separated into three design contracts, which could have resulted in three different surveying firms overlapping work. To avoid duplication of surveys, staff decided to hire one firm to survey the entire corridor and provide the data to the engineers for their use. SELECTION PROCESS: On October 3, 2016, staff notified four survey firms that have previous experience surveying projects in Owasso for the public works department. Letters of Interest (LOI) which contained a scope of work, list of expected deliverables and survey limits map were sent. Firms were asked to provide a proposed fee and anticipated schedule of work from Notice to Proceed date. The four firms submitting responses were as follows: Benchmark Surveying, Owasso, OK, Sisemore, Weiss, Tulsa, Oklahoma Lemke Surveying, Tulsa, OK Geodecca Surveying, Tulsa, OK Owasso Public Works staff reviewed the submitted proposals and selected Benchmark Surveying, Owasso, OK, as the most highly qualified and responsive firm. AGREEMENT /SCOPE OF WORK: Following is the scope of work for this project: • Topographical and property surveying E 116th Street North, from 800' west of Mingo Road to US Hwy 169 (with a gap at 129th East Ave surveyed for a separate project) • Topographical and property surveying of the intersections at Mingo Road, the railroad, the Owasso Sports Park entrance, Garnett Road and 135th East Ave. • Topographical surveying of all drainage ways crossing the affected roadways, historical drainage problem areas, box culverts. • All work to be surveyed according to the primary and secondary roadway requirements set by ODOT and modified to meet the City of Owasso requirements. • Filings of all legal paperwork with the state regarding section and property corners. Proposed cost for the services from Benchmark Surveying is $48,200 and scheduled to be complete in 65 days. 1011NQIi!Lc3i Project costs have been appropriated in the Vision Tax fund. RECOMMENDATION: Staff recommends approval of a Survey Services Agreement with Benchmark Surveying for the 116th Street North Widening Project from Mingo Road to US Hwy 169 in the amount of $48,200 and authorization of the Mayor to execute the agreement. ATTACHMENTS: Location Map Agreement for Surveying Services AGREEMENT FOR SURVEYING SERVICES FOR THE CITY OF OWASSO, OK EAST 116TH STREET NORTH - MINGO ROAD TO US HWY 169 THIS AGREEMENT, made and entered into this 15st day of November, 2016 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Benchmark Surveying and Land Services, Inc., hereinafter referred to as SURVEYOR; WITNESSETH: WHEREAS, CITY intends to Widen 1161h Street North from Mingo Road to US Hwy 169 hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, SURVEYOR, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the Budget; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY SURVEYOR. SURVEYOR shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay SURVEYOR in accordance with Attachment D, COMPENSATION. and further described in Attachment E, FEE /HOUR BREAKDOWN which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. SURVEYOR shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES in accordance with the schedule set forth in Attachment F, SCHEDULE attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. SURVEYOR shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be surveyed in a good and workmanlike manner and in strict accordance with this AGREEMENT. All AGREEMENT FOR SURVEYING SERVICES WITH EXHIBITS.DOC C.1 surveying work shall be performed by or under the supervision of Professional Licensed Surveyors licensed in the State of Oklahoma, and properly qualified to perform such surveying services, which qualification shall be subject to review by CITY. Other than the obligation of the SURVEYOR to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the SURVEYOR pursuant to this AGREEMENT or the suitability of SURVEYOR'S work product. LIMITATION OF RESPONSIBILITY 7.1. SURVEYOR shall be responsible for accuracy of the information and completeness of the data. Any errors or omissions in the data in the field will result in the surveyor returning to the site and obtaining the information at his /her own cost, with no additional payment by the City. Work outside of the scope of the work detailed in the agreement and shown on the map is to be considered additional work. 7.2. Work on Railroad Property - Surveyor shall be responsible in meeting all of the requirements set forth by the Railroad Encroachment Agreement and insurance requirements. Proper filing of all applications and other paperwork will be the responsibility of the SURVEYOR and not the City. 7.3. SURVEYOR is not responsible for any errors or misinformation provided by utility companies painting or flagging in the field. Surveyor is encouraged to photograph utility locates to defend the data obtained in case future litigation is case there are errors. 7.4. SURVEYOR is responsible for identifying which utility is flagged and the line type shall reflect the name of the company (ATT , Cox Verizon) and type of utility (ex. fiber optic /copper). 7.5. SURVEYOR's deliverables, including CADD drawings, are limited to the sealed and signed hard copies. Computer - generated drawing files furnished by SURVEYOR are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 7.6. -Not Used- 8. LIABILITY AND INDEMNIFICATION. 8.1. SURVEYOR shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of SURVEYOR, or any person or organization for whom SURVEYOR is legally liable. Nothing in this paragraph shall make the SURVEYOR liable for any damages caused by the CITY or any other contractor or consultant of the CITY. 8.2. SURVEYOR shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. AGREEMENT FOR SURVEYING SERVICES WITH EXHIBITSDOC C -2 9. CONTRACTOR INDEMNIFICATION AND CLAIMS. 9.1. CITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of CITY and SURVEYOR for contractor's negligence. 9.2. CITY shall require construction contractor(s) to name CITY and SURVEYOR as additional insureds on the contractor's general liability insurance policy. 10. COMPLIANCE WITH LAWS. In performance of the SERVICES, SURVEYOR shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. SURVEYOR shall procure the permits, certificates, and licenses necessary to allow SURVEYOR to perform the SERVICES. SURVEYOR shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to SURVEYOR in Attachment B, SCOPE OF SERVICES. 11. INSURANCE. 11.1. During the performance of the SERVICES under this AGREEMENT, SURVEYOR shall maintain the following insurance: 11.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 11.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 11.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 11.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000, deductibles subject to approval by CITY. 11.2. SURVEYOR shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. 12. OWNERSHIP AND REUSE OF DOCUMENTS. 12.1. All documents, including original drawings, field notes and data shall become and remain the property of the CITY. 12.2. CITY'S reuse of such documents without written verification or adaptation by SURVEYOR for the specific purpose intended shall be at CITY'S risk. 13. TERMINATION OF AGREEMENT. AGREEMENT FOR SURVEYING SERVICES WITH EXHIBITSAOC G3 13.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 13.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to SURVEYOR; and SURVEYOR shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay SURVEYOR for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, SURVEYOR's contract price and schedule shall be equitably adjusted. 14. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To SURVEYOR: BENCHMARK SURVEYING AND LAND SERVICES, INC. P.O. BOX 1078 OWASSO, OK 74055 Attention: Kevin Newlun To CITY: CITY OF OWASSO 301 W 2nd Avenue Owasso, Oklahoma 74055 Attention: Roger Stevens, Public Works Director 14.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of SURVEYOR and CITY. 15. UNCONTROLLABLE FORCES. Neither CITY nor SURVEYOR shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or SURVEYOR under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 16. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 17. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements AGREEMENT FOR SURVEYING SERVICES WITH E%HIBITS.DOC C-4 pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in tlus AGREEMENT. If such changes affect SURVEYOR's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 18. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the SURVEYOR and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 19. ASSIGNMENT. SURVEYOR shall not assign its obligations undertaken pursuant to Us AGREEMENT, provided that nothing contained in this paragraph shall prevent SURVEYOR from employing such independent consultants, associates, and subcontractors as SURVEYOR may deem appropriate to assist SURVEYOR in the performance of the SERVICES hereunder. 20. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, documentation not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the SURVEYOR. The SURVEYOR will meet with the City staff initially and City SURVEYOR thereafter and will be available for public meetings and City of Owasso presentations. 21. KEY PERSONNEL. In performance of the SERVICES hereunder, SURVEYOR has designated Kevin Newlun as Project Manager for the PROJECT. SURVEYOR agrees that no change will be made in the assignment of this position without prior approval of CITY. AGREEMENT FOR SURVEYING SERVICES WITH EXHIBITS.DOC G5 IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. APPROVED: City Clerk APPROVED AS TO FORM: City Attorney SURVEYOR z CITY OF OWASSO, OKLAHOMA Mayor Date AGREEMENT FOR SURVEYING SERVICES WITH EXHISITS.DOC C -6 AGREEMENT FOR SURVEYING SERVICES FOR THE CITY OF OWASSO, OK EAST 116TH STREET NORTH — MINGO ROAD TO US HWY 169 Scope of Project Attachment A SCOPE OF PROTECT. The PROJECT shall consist of SURVEYING SERVICES described as follows: The PROJECT shall consist of the survey for four -lane boulevard improvements, including left -turn lanes, bike lanes, sidewalks, and landscaped medians, for the reconstruction of 116th Street North, inclusive of the North Mingo intersection, beginning approximately 500 feet west of the intersection with North Mingo Road and extending approximately 2 -1/2 miles to the west side of the US HWY 169 west bridge. Survey on Mingo and Garnett Roads will extend approximately 800 feet north and south from the center of the intersections. The PROJECT shall include the realignment of the entrance to the Owasso Sports Park to align with either North 103 =d East Place or North 1080h East Avenue, the detention pond north of 116th Street North that serves Country Estates subdivision, the area around the old Metro- Builder's supply yard and north /south along the railroad crossing with 116th Street North. (See attached Map) Preferred data delivery dates: Mingo Road to Garnett Road Garnett Road to 1291h East Ave 129th East Ave to US Hwy 169 January 3, 2017 January 9, 2017 January 20, 2017 AGREEMENT FOR SURVEYING SERVICES WITH EXHIBITS.DOC C-7 AGREEMENT FOR SURVEYING SERVICES FOR THE CITY OF OWASSO, OK EAST 116TH STREET NORTH - MINGO ROAD TO US HWY 169 Scope of Services Attachment B SCOPE OF WORK. See the attached "City of Owasso - Survey Specifications for Primary and Secondary Arterials." AGREEMENT FOR SURVEYING SERVICES WITH EXHIBITSDOC C -8 AGREEMENT FOR SURVEYING SERVICES FOR THE CITY OF OWASSO, OK EAST 116TH STREET NORTH — MINGO ROAD TO US HWY 169 Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: C.1 Reports, Records, etc: To funush, as required by the work, and not at the expense of the SURVEYOR: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT C_2 Access: Provide access to public and private property when required in performance of SURVEYOR'S services. C.3 Staff Assistance: Designate the City SURVEYOR (or another individual designated in writing) to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing CITY owned utilities and in expediting their relocation as described in Attachment B. Further, CITY will furnish assistance as required in obtaining locations of other utilities, excluding excavations to determine depth. C.3.2 Furnish project related legal assistance, as required. CA Review: Examine all deliverables in a timely manner presented by SURVEYOR and render in writing corrections or additional information needed in a timely manner so as not to delay the completion of the services of SURVEYOR. AGREEMENT FOR SURVEYING SERVICES WITH E%HIBITSAOC G9 1.1910.79 a&1A III 901; AIL ivilli1933013 14V FOR THE CITY OF OWASSO, OK EAST 116TH STREET NORTH — MINGO ROAD TO US HWY 169 Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as the work progresses; and within 30 calendar days of receipt of invoice. SURVEYOR shall submit monthly invoices based upon actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. D.1 Total Compensation For the work under this project the total maximum billing including direct costs and subconsultant services shall be $48,200.00 which amount shall not be exceeded without further written authorization by CITY. D.2 —Not Used— D.3 —Not Used— DA Additional Services: Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. D.5 Terminated Services: If this AGREEMENT is terminated, SURVEYOR shall be paid for services performed to the effective date of termination. D.6 Conditions of Pam D.6.1 Progress payments shall be made in proportion to services rendered and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of SURVEYOR'S submittal of his progress payment invoices. D.6.2 If CITY fails to make payments due SURVEYOR within sixty days of the submittal of any progress payment invoice, SURVEYOR may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if SURVEYOR'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond SURVEYOR'S control, SURVEYOR may, after giving fifteen days written notice to CITY, request renegotiation of compensation. 10 AGREEMENT FOR SURVEYING SERVICES FOR THE CITY OF OWASSO, OK EAST 116TH STREET NORTH — MINGO ROAD TO US HWY 169 Billing Rate Sheet Attachment E CITY SHALL REPLACE THIS PAGE WITH SURVEYOR'S RATES AND REIMBURSABLE EXPENSES 11 AGREEMENT FOR SURVEYING SERVICES FOR THE CITY OF OWASSO, OK EAST 116TH STREET NORTH — MINGO ROAD TO US HWY 169 Schedule Attachment F. SCHEDULE. The schedule for general SURVEYORing services for the PROJECT is provided as follows: F.1. Notice to Proceed: November 16, 2016 F.2. Substantial Completion (Deliverables delivered): Tanuary 20,201 12 AGREEMENT FOR SURVEYING SERVICES FOR THE CITY OF OWASSO, OK EAST 116TH STREET NORTH — MINGO ROAD TO US HWY 169 Insurance Attachment G CITY SHALL REPLACE THIS PAGE WITH SURVEYOR'S INSURANCE CERTIFICATE 13 (;)wA The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Barrington Point Entrance Snow /Ice Melt System Bid Analysis DATE: November 11, 2016 BACKGROUND: In 2003, the City of Owasso reconstructed North 129th East Ave from East 86th Street North to East 96th Street North from a two -lane section to a five -lane section. Barrington Point access point connecting to N 1291h E Ave was already constructed at the time of the widening project. The entrance had several landscaped features, as well as a guard house between separated entrance and exit lanes. At the time of the widening, the City of Owasso did not have standard specifications for roadways, especially arterials. When the Barrington entrance was constructed, it met all requirements for road slope at that time. However, since the adoption of the current criteria, the driveway slope is now steeper than our criteria allows. Several members of the Barrington Point Homeowners' Association (HOA) have contacted the City of Owasso regarding their concern that during inclement weather of ice /snow conditions that the City maintenance has not kept them from sliding into the intersection. Public Works staff salts and sands the entrance during ice /snow conditions, but members of the HOA have requested a different solution. In 2014, staff studied reconstruction of the entire Barrington Point entrance as well as retrofitting the entrance with an ice /snow melt system. The ice /snow melt system works with electric cables in the pavement controlled by sensors mounted at the site. The sensors activate the electrical current and ice /snow is melted. Re- constructing the entrance using the new design criteria would require the entire entrance from North 129th East Ave to North 1301h East Ave to be replaced, including the entrance building /guard house. The cost to reconstruct the drives with landscaping would cost approximately $150,000. The ice /snow melt system is used in the colder climates and not installed in this area routinely. This project was estimated between $30,000 and $35,000. A set of plans was prepared and bid in 2015, but no bids were received. The project was delayed until this fall and rebid to see if a contractor was interested in constructing the project. BID ADVERTISEMENT: Advertisements for bids were published on September 21, 2016, and September 28, 2016. In accordance with state law, a mandatory pre -bid meeting was held at Public Works on October 12, 2016, with four (4) contractors in attendance. The bid opening was held on October 26, 2016, at Public Works. ANALYSIS OF BIDS: Three (3) vendors submitted bids on this project. The lowest bidder was within reach of the project budget, but the two higher bids exceeded the budget by 3 times the budget. Staff reviewed the qualifications submitted by the contractor and found that their experience did not include paving or electrical work; therefore, they were determined to be unqualified. Due to the excessive amount of the other two bids, those bids are not being considered. PROJECT FUNDING: Funding was included in the FY 2017 Streets Division Budget. RECOMMENDATION: Staff recommends rejection of all bids. Staff will review current practice of snow /ice removal and continue to provide service until a viable alternative solution can be determined. ATTACHMENT: Location Map SUBJECT PROPERTY CITY OF OWASSO 11/2/2016 BARRINGTON ENTRANCE ICE -MELT I' IS Dort IRPOSR. ONI..V ANn IS 0 U1 SCAL.E. USE". oF't'IIIS N1AP 1S WI'1'I 1011"1, r3v CI'1'y OF OWASSO OF 1'iS ACCURACY. 200 S. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 10/29/16 Department Payroll Expenses Total Expenses Municipal Court 5,893.29 8,424.69 Managerial 22,615.12 31,798.55 Finance 15,905.44 24,299.82 Human Resources 8,669.24 14,101.93 Community Development 16,347.59 25,717.21 Engineering 17,559.04 26,611.77 Information Systems 14,088.21 21,387.13 Support Services 8,651.31 12,900.84 Cemetery 1,158.40 1,780.86 Police Grant Overtime 1,030.89 1,044.48 Central Dispatch 20,652.58 34,862.73 Animal Control 4,311.68 6,196.62 Emergency Preparedness 1,763.98 2,505.47 Stormwater /ROW Maint. 9,277.49 14,379.34 Park Maintenance 9,858.01 14,761.86 Culture /Recreation 5,187.50 8,409.93 Community- Senior Center 3,994.11 5,654.25 Historical Museum 664.40 745.98 Economic Development 3,446.85 4,509.86 General Fund Total 171,075.13 260,093.32 Garage Fund Total 4,799.61 7,814.97 Ambulance Fund Total 553.85 621.86 Fire Fund 37 Total 189,336.34 266,938.29 Police Fund 38 Total 141,555.72 215,656.52 Streets Fund 39 Total 13,934.09 21,814.70 Stormwater Fund 27 Total 592.08 678.04 Worker's Compensation Total 2,555.60 3,601.44 Strong Neighborhoods Total 3,826.62 5,581.80 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 11/10116 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE ADMIN FEES DENTAL DEPT TOTAL VSP VISION MEDICAL SERVICES ADMIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 48,872.26 26,738.39 69,262.20 232.23 145,105.08 6,313.70 4,449.92 2,489.39 13,253.01 1,937.00 1,120.72 3,057.72 161,415.81 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 201 6 -2017 Budgetary Basis Statement of Revenues & Expenditures As of October 31, 2016 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTAL REVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay TOTAL EXPENDITURES REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): Transfers in - Sales Tax Transfers out - RAN Financing Transfers out TOTAL TRANSFERS NET CHANGE IN FUND BALANCE ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 2,488,924 $ 10,133,781 $ 31,574,550 32.09% 10,898 54,942 255,700 21.49% 75,714 352,700 1,034,086 34.11% 44,906 195,507 531,165 36.81% 58,108 250,939 695,750 36.07% 2,205 59,834 104,322 57.36% 34,195,573 32.31% $ $ 11,047,703 $ 2,680,754 $ (1,365,528) $ (5,243,324) $ (18,729,121) 28.00% (99,160) (308,230) (1,193,200) 25.83% (199,467) (690,926) (2,439,033) 28.33% (206,438) (316,870) (3,675,240) 8.62% (26,036,594) 25.19% $ $ (6,559,350) $ (1,870,593) 8,158,979 $ $ 4,488,353 $ 810,161 $ 1,243,516 $ 5,090,007 $ 15,725,000 32.37% - - (169,967) 0.00% (1,965,220) (8,052,118) (25,824,649) 31.18% $ (721,704) $ (2,962,110) $ (10,269,616) 28.84% $ (2,110,637) $ 1,526,242 $ 88,457 $ (1,273,711) 5,910,949 3,544,741 $ 6,163,480 $ 1,434,104