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HomeMy WebLinkAbout2016.12.20_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, December 20, 2016 - 6:30 pm 1. Call to Order Mayor Lyndell Dunn 2. Invocation Pastor John -David Meissner of New Heights Church 3. Flag Salute 4. Roll Call 5. Presentation of the Employee of the Year Warren Lehr 6. Citizen request to address the Council G,t`! C1efK s C�fice Kathryn Helton requested the opportunity to address the Council regarding the grass island located in the cul -de -sac adjacent to her driveway at 8925 N 119 E Avenue. 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • December 6, 2016, Regular Meeting • December 13, 2016, Regular Meeting B. Approve claims C. Accept public infrastructure including a concrete approach, sidewalk and fire hydrant /water line including all appurtenances at Owasso Industrial Park Phase IV, located at 200 E 51h Avenue D. Approve the Second Amended Interlocal Agreement of the Regional E -911 Board to include the City of Broken Arrow, Oklahoma as a participating jurisdiction, and other related provisions E. Approve and authorize the Mayor to execute the following "Agreement for Urban Engineering Services" (Engineers Agreement): • Khoury Engineering, Inc., for a water main, fire hydrants and sidewalks for the Mowery Lofts, located at the intersection of W 1:i Street and N Main Street. • Olsson Associates, for water main, driveway and culverts for Lifepoint Church, located at 10857 E 116 St N • Cowan Group Engineering, for entry pavement within the right -of -way, storm sewer manhole, water line improvements and sidewalk for Home 2 Suites, located at 8882 N Garnett Rd 8. Consideration and appropriate action relating to items removed from the Consent Agenda Owasso City Council December 20, 2016 Page 2 PUBLIC HEARING 9. The City Council will conduct a public hearing for the purpose of giving members of the public an opportunity to be heard prior to any vote on the proposed Owasso Redbud District Project Plan, including Increment District No. 1, City of Owasso Bronce Stephenson Emily Pomeroy, Center for Economic Development Law 10. Consideration and appropriate action relating to Ordinance 1093, approving and adopting the Owasso Redbud District Project Plan pursuant to the Oklahoma Local Development Act; designating and adopting project area and increment district boundaries; establishing a date for the creation of Increment District No. 1, City of Owasso; adopting certain findings; authorizing the City of Owasso to carry out and administer the project plan; establishing a tax apportionment fund; declaring apportioned funds to be special funds of the City of Owasso or the Owasso Public Works Authority; authorizing the use of increment revenues for the payment of certain project costs; authorizing the Owasso Public Works Authority to carry out certain provisions of the project plan; ratifying and confirming the actions, recommendations and findings of the review committee and the Owasso Planning Commission; directing continuing apportionment; providing for severability; and declaring an emergency Bronce Stephenson Staff recommends approval of Ordinance 1093. Staff further recommends approval of the attachment of an emergency clause making the Ordinance effective immediately. 11. Consideration and appropriate action relating to the final plat for Glover Owasso located at 10505 N Owasso Expressway Bronce Stephenson Staff recommends approval of the Final Plat for Glover Owasso. 12. Consideration and appropriate action relating to the final plat for Lifepoint Church located at 10857 E 116 St N Bronce Stephenson Staff recommends approval of the Final Plat for Lifepoint Church. 13. Consideration and appropriate action relating to an agreement for Congestion Mitigation and Air Quality Funds (CMAQ) Roger Stevens Staff recommends approval of an agreement with the Indian Nation Council of Governments (INCOG) for the Congestion Mitigation and Air Quality Grant in the amount of $55,114 for the purchase of two CNG /Bi -Fuel Pick -up Trucks. 14. Consideration and appropriate action relating to Resolution 2016 -25, authorizing the submission of an application to the Oklahoma Department of Transportation requesting federal funding assistance through the Surface Transportation Program for the E 106 St N and N 129 E Ave Intersection Improvements Dwayne Henderson Staff recommends approval of Resolution 2016 -25. Owasso City Council December 20, 2016 Page 3 15. Consideration and appropriate action relating to the award of a bid for infrastructure improvements (clearing and earthwork) for the Owasso Dog Park, an Excess Vision 2025 fund project Dwayne Henderson Staff recommends award of a contract to J.E. Dirt Wurx LLC, of Wagoner, Oklahoma for a total contract amount of $245,815.55 and authorization for the Mayor to execute the contract. 16. Consideration and appropriate action relating to the Fire Station No. 1 Parking Lot Replacement Project Chris Garrett Staff recommends approval of the project and authorization to purchase construction materials in an amount not to exceed $62,000. 17. Consideration and appropriate action relating to the Mayor's appointment to fill vacancies on boards and commissions Mayor Dunn 18. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing litigation styled, Patrick D. Ross vs. City of Owasso, CV- 2013 - 00898, District Court of Tulsa County, such executive session provided for in O.S. 25, Section 307 (B)(4) Mayor Dunn 19. Consideration and appropriate action relating to Resolution 2016 -26, a resolution finding that the investigative report concerning former City Manager Rodney Ray should be kept confidential as a personnel record of the City of Owasso and providing direction for other confidential personnel records. David Weatherford 20. Report from City Manager 21. Report from City Attorney 22. Report from City Councilors 23. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date 12/10/16 • Health Care Self- Insurance Claims - dated as of 12/15/16 • Monthly Budget Status Report - November 2016 • Comprehensive Annual Financial Report for Fiscal Year Ending June 30, 2016 • Red Flag Rule Identity Theft Prevention Program - Annual Report dated November 2016 • DEQ Permit No. SL000072 1 61023 for the construction of 1,586 linear feet of twelve (12) inch PVC sewer line, 3,724 linear feet of eight (8) inch PVC sewer line, and all appurtenances to serve the Morrow Place Residential Phase I, Tulsa County, Oklahoma 24. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) Owasso City Council December 20, 2016 Page 4 25. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, December 16, 2016. // k� Sherry eisho City Clerk The City Wit out Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Juliann M. Stevens Deputy City Clerk SUBJECT: Citizen Request to Address the City Council DATE: December 16, 2016 17e[�I C�i;i�IrPI ►71 In an email dated December 13, 2016, Kathryn Helton requested to address the City Council regarding the grass island located in the cul -de -sac adjacent to her driveway at 8925 N 119 E Avenue. An item has been placed on the December 20, 2016 City Council agenda to accommodate Ms. Helton's request. ATTACHMENT: E -mail correspondence dated December 13, 2016 From: Kathryn Helton To: Stevens. Julie Subject: City Council Meeting Request Date! Tuesday, December 13, 2016 3:36:26 PM Attachments: 20161213 151906.ioa HKathryn Julie Stevens, I'm Kathryn Helton 8925 N. 119th E.Ave Owasso, OK 74055 -2083 918 -906 -3726. I am requesting to speak at a City Council meeting. The problem is a City Park in front of my home on a Cul -de -sac. I would be curious to know how many cul -de -sacs in the city of Owasso have a park in the middle of the cul -de -sac? This is a constant problem. The city of Owasso owns it. The city of Owasso I know for the past 3 years has never mowed it. All it is is a parking problem. Due to the fact it's a park in the middle of a cul -de -sac. My proposal to the city of Owasso is to completely remove the park and put asphalt down. I was told by somebody at the city this summer at that Park was not even on the plans when Three Lakes 3 was built. I do know what a grandfather clause is. Over the years of knowing this property in the city not taking care of it why not just get rid of it? Look forward to hearing from You, Kathryn Helton OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, December 6, 2016 The Owasso City Council met in regular session on Tuesday, December 6, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, December 2, 2016. 1. Call to Order Mayor Lyndell Dunn called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Bruce McCarty of Owasso First Assembly. 3. Flag Salute Councilor Doug Bonebrake led the flag salute. 4. Roll Call Present Absent Mayor - Lyndell Dunn None Vice- Mayor -Chris Kelley Councilor - Doug Bonebrake Councilor- Bill Bush Councilor - Jeri Moberly A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi Mayor Dunn recognized Boy Scout, Greg Hahn, from Troop #84 of Owasso. 5. Presentation of the Character Trait of Generosity Kathy Curtis, Character Council Member, presented the Character Trait of Generosity for the month of December. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • November 15, 2016, Regular Meeting B. Approve claims C. Accept the Justice Assistance Grant, authorize the execution of award documents, and approve a budget amendment in the General Fund, increasing the estimated revenue and increasing the appropriation for expenditures by $7,300 in the Police department D. Approve Capital Improvement Agreements with the Board of County Commissioners of Tulsa County relating to the Vision Authority Resolution for the disbursement of Excess Vision 2025 Sales Tax and authorize the Mayor to execute the following agreements: • 76 St N & Main Improvement Project- Amended • Heart Healthy 5K Trail Project- Amended • Expansion of Rayola Splash Pad Project- Amended • Event Facilities - Sports Park Project #1 (4 -Plex Lighting) - Amended Owasso City Council December 6,2016 Page 2 • Event Facilities - Sports Park Project #2 (Parking Lot Improvements) • Sports Complex Feature Splash Pad Project • Dog Park Project Ms. Moberly moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $554.397.30. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda None 8. Consideration and appropriate action relating to a donation and a budget amendment Scott Chambless presented the item recommending acceptance of the donation from Owasso First Assembly and approval of a budget amendment in the Police Department, Half -Penny Sales Tax Fund, increasing the estimated revenue and the appropriation for expenditures by $2,600. Scott Chambless presented Pastor Bruce McCarty of Owasso First Assembly and expressed appreciation for the donation. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 PUBLIC HEARING 9. The City Council will conduct a public hearing for the purpose of providing information, including an analysis of potential positive or negative impacts, and answering questions regarding the proposed Owasso Redbud District Project Plan and Increment District No. 1, City of Owasso Bronce Stephenson along with Emily Pomeroy, Center for Economic Development Law presented the item. The Mayor opened the Public Hearing for comment. There were no comments or questions from the audience. 10. Announcement of Public Hearing - December 20, 2016, is the date of the second public hearing for the purpose of giving members of the public an opportunity to be heard prior to any vote on the proposed Owasso Redbud District Project Plan, including Increment District No. 1, City of Owasso Mayor Dunn read the announcement. 11. Consideration and appropriate action relating to an agreement for design and construction administration for the Owasso Police Headquarters renovation project Jason Woodruff along with Scott Chambless presented the item recommending approval of an architectural and engineering agreement with Police Facility Design Group of Kansas City, Missouri, for the Owasso Police Headquarters renovation project in an amount not to exceed $230,570.24 plus reimbursable expenses not to exceed $20,190.00 and authorization for the City Manager to execute the agreement. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the agreement and authorize the City Manager to execute the agreementas recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council December 6, 2016 Page 3 12. Consideration and appropriate action relating to Ordinance 1091, closing to the public use a utility easement located at 11503 E 76 St N (Braum's Ice Cream & Dairy Store #156) Karl Fritschen presented the item recommending approval of Ordinance 1091. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve Ordinance 1091, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to Ordinance 1092, closing to the public use a sanitary sewer easement located near 12805 E 67 St N (Hickory Creek 11) Karl Fritschen presented the item recommending approval of Ordinance 1092. There were no comments from the audience. Dr. Kelley moved, seconded by Ms. Moberly to approve Ordinance 1092, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to budget amendments in the General Fund and Vision Tax Fund Linda Jones presented the item recommending approval of a budget amendment in the General Fund increasing the estimated revenues (transfers in) and increasing the appropriation for expenditures (transfers out) in the amount of $407,400 and a budget amendment in the Vision Tax Fund increasing the estimated revenues (transfers in) and increasing the appropriation for expenditures (transfers out) in the amount of $407,400. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Dr. Kelley to approve the budget amendments as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 15. Consideration and appropriate action relating to an agreement for engineering services for the E 116 St N Roadway Improvements (Mingo Rd to Garnett Rd) Roger Stevens presented the item recommending approval of an Agreement for Engineering Services with Garver, LLC of Tulsa, Oklahoma in the amount of $359,200 and authorization for the Mayor to execute the agreement. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the agreement in the amount of $359,200 with Garver, LLC, and authorize the Mayor to execute the agreement as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council December 6, 2016 Page 4 16. Consideration and appropriate action relating to Resolution 2016 -23, amending the list of Capital Improvement Projects eligible for funding from the Capital Improvements Fund to include E 106 St N and N 129 E Ave Intersection Improvements Teresa Willson presented the item recommending approval of Resolution 2016 -23. There were no comments from the audience. Mr. Bush moved, seconded by Ms. Moberly to approve Resolution 2016 -23, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 17. Consideration and appropriate action relating to Resolution 2016.24, authorizing the filing and prosecution of a condemnation action to obtain the property located at 120 E 2 ^d St, Owasso, Oklahoma from the property owner, Ron Detherow Julie Lombardi presented the item recommending approval of Resolution 2016 -24. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to approve Resolution 2016 -24, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 18. Report from City Manager Roger Stevens presented the Monthly Public Works Project Status Report. Mr. Lehr announced Holly Trolley will be operating weekends through December 17, 2016, and the Owasso Parade will be Saturday, December 10, 2016, at 9:00 am. 19. Report from City Attorney None 20. Report from City Councilors None 21. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Dates 11 /12/16 and 11 /26/16 • Health CareSelf- insuranceClaims - dated as of 12 /1 /16 22. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 23. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 7:52 pm. Lyndell Dunn, Mayor Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, December 13, 2016 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, December 13, 2016, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, December 9, 2016. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Lyndell Dunn None Vice - Mayor /Vice -Chair - Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee -Jeri Moberly A quorum was declared present. 2. Discussion relating to the proposed Owasso Redbud District Project Plan and Increment District No. 1 Bronce Stephenson and Emily Pomeroy, Center for Economic Development Law presented the item and discussion was held. It was further explained that the second public hearing would be held on December 20, 2016 followed by an item on the Council agenda for consideration and action of an Ordinance, to include an emergency clause. 3. Presentation and discussion relating to the Annual Audit for fiscal year ended June 30, 2016 and report from the Audit Committee Chair, John Manning Linda Jones presented the item and introduced Guy Nightingale, Audit Committee member and Ron Conner, C.P.A. and Jake Winkler, C.P.A. of RSM US, LLP (formerly McGladrey). Mr. Nightingale presented the Audit Committee Report for Mr. Manning. Ron Conner presented the annual audit and financial statements. Discussion was held. It was further explained that the December 20, 2016 Official Notices agenda item would include the Comprehensive Annual Financial Report for Fiscal Year Ending June 30, 2016. 4. Presentation and discussion relating to the Festival Park design Larry Langford presented the item and introduced GH2 Architects. Discussion was held. It was further explained that an item would be placed on the January work session for additional discussion. 5. Discussion relating to Community Development items A. Final Plat- Glover Owasso (10505 N Owasso Expressway) B. Final Plot- Life Point Church (10857 E 116 St N) Bronce Stephenson presented the items 5A and 5B and discussion was held. It was further explained that both items would be placed on the December 20, 2016 Council agenda for consideration and action. 6. Discussion relating to Second Amended E -911 Interlocal Agreement Sherry Bishop presented the item and discussion was held. It was further explained that an item would be placed on the December 20, 2016 Council consent agenda for consideration and action. Owasso City Council, OPWA & OPGA December 13, 2016 Page 2 7. Discussion relating to Board & Committee vacancies Juliann Stevens presented the item and discussion was held. Mayor Dunn requested input from the Council regarding possible appointments to the Capital Improvements Committee and Planning Commission. It was further explained that an item would be placed on the December 20, 2016 Council agenda for consideration and action. 8. Discussion relating to City Manager items Warren Lehr • Monthly sales tax report • City Manager report Linda Jones presented the monthly sales tax report and discussion was held. Mr. Lehr reported on the City's annual Christmas Parade; the City Council filings for Ward 3 and Ward 4; and that the December 20, 2016 Official Notices agenda item will include the Red Flag Rule Identity Theft Prevention Program - Annual Report dated November 2016. City Council/Trustee comments and inquiries Mayor Dunn reported on upcoming legislative initiatives discussed during the December INCOG Board meeting. Councilor Bonebrake inquired about the city's plan of action should the sales tax collections continue not to meet budget projections. 10. Adjournment The meeting adjourned at 8:07 pm. Juliann M. Stevens, Deputy City Clerk Claims List iF]PINf���71[. Budget Unit Title I Vendor Name Payable Description jPayment Amount GENERAL JAEPIPSO ISTREET LIGHTS 7.05 TOTAL GENERAL 7.05 MUNICIPAL COURT JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 129.99 YOUTH SERVICES OF TULSA YOUTH SERVICES 3,125.00 YOUTH SERVICES OF TULSA YOUTH SERVICES 3,125.00 TOTAL MUNICIPAL COURT 6,379.99 MANAGERIAL JPMORGAN CHASE BANK PIKE PASS FEES 21.20 JPMORGAN CHASE BANK EMPLOYEE RECOGNITION 50.00 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 14.98 JPMORGAN CHASE BANK WORKSESSION EXPENSE 100.00 JPMORGAN CHASE BANK WORKSESSION EXPENSE 100.00 JPMORGAN CHASE BANK OK BAR ASSOC- ANNUAL DUES 275.00 JPMORGAN CHASE BANK EMPLOYEE RECOGNITION 65.00 JPMORGAN CHASE BANK CUTTER & BUCK-JACKETS 516.70 JPMORGAN CHASE BANK EMPLOYEE RECOGNITION 50.00 JPMORGAN CHASE BANK EMPLOYEE RECOGNITION 50.00 CITY GARAGE LABOR/OVERHEAD - DEC, 201 102.83 FLEETCOR TECHNOLOGIES FUELMAN EXP - NOV, 2016 32,30 TOTAL MANAGERIAL 1,378.01 FINANCE FLEETCOR TECHNOLOGIES FUELMAN EXP - NOV, 2016 20.71 CITY GARAGE LABOR/OVERHEAD - DEC, 201 84.00 GOVERNMENT FINANCE OFFICERS ASSOC MEMBERSHIP DUES 250.00 BLUE RIBBON FORMS, INC LASER CHECK STOCK 325.66 TOTAL FINANCE 680.37 HUMAN RESOURCES JPMORGAN CHASE BANK ICIMS- APPLICANT TRK SYS 110.25 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 5.66 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 16.48 JPMORGAN CHASE BANK MEETING EXPENSE 52.65 TULSA EMERGENCY MEDICAL CENTER DRUG TESTS RANDOM AND PRE 590.00 AMERICANCHECKED, INC ATTN: BILLING PRE -EMP BACKGROUND CHECKS 17.50 TULSA WORLD ADVERTISING 3,913.00 GREENWOOD PERFORMANCE SYSTEMS INC ACM COACHING 250.00 TOTAL HUMAN RESOURCES 4,955.54 HR - CHARACTER INITIATIVE JPMORGAN CHASE BANK ADMIRAL EXP - SUPPLIES 201.30 TOTAL HR- CHARACTER INITIATIVE 201.30 GENERAL GOVERNMENT JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 119.96 Page 1 Claims List 12/20/2016 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL GOVERNMENT... AEP /PSO ELECTRIC USE 2,291.18 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 400.28 AMERICANCHECKED, INC ATTN: BILLING BACKGROUND SCREENING 121.35 DAVID L. WEATHERFORD GENERAL MATTERS 36.00 JPMORGAN CHASE BANK AMERICAN WASTE - REFUSE 81.32 AT &T CONSOLIDATED PHONE BILL 616.34 AT &T LONG DISTANCE PHONE BILL 28.83 TOTAL GENERAL GOVERNMENT 3,695.26 COMMUNITY DEVELOPMENT VERIZON WIRELESS WIRELESS CONNECTION 155.51 JPMORGAN CHASE BANK AMAZON -BOOKS 93.56 JPMORGAN CHASE BANK AMAZON -BOOKS 116.08 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 150.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - DEC, 201 61.40 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 94.22 CITY GARAGE LABORIOVERHEAD - DEC, 201 415.58 FLEETCOR TECHNOLOGIES FUELMAN EXP- NOV, 2016 135.97 TOTAL COMMUNITY DEVELOPMENT 1,222.32 TIF CENTER FOR ECONOMIC DEVELOPMENT LEGAL CONSULTING SERVICES 7,515.90 CENTER FOR ECONOMIC DEVELOPMENT ILEGAL CONSULTING SERVICES 12,552.90 TOTAL TIF 20,068.80 ENGINEERING CITY GARAGE LABOR/OVERHEAD - DEC, 201 280.00 FLEETCOR TECHNOLOGIES FUELMAN EXP - NOV, 2016 62.28 CITY GARAGE VEHICLE PARTS PURCH - NOV 14.64 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 39.92 GRAPHIC RESOURCES & REPRODUCTION PLOTTER REPAIR 1,259.55 UNIFIRST HOLDINGS LP UNIFORM CLEANING 17.71 UNIFIRST HOLDINGS LP UNIFORM CLEANING 17.71 VERIZON WIRELESS IWIRELESS CONNECTION 29.65 TOTAL ENGINEERING 1,721.46 INFORMATION TECHNOLOGY VERIZON WIRELESS WIRELESS CONNECTION 149.68 AT &T CONSOLIDATED PHONE BILL 21.16 CITY GARAGE LABOR/OVERHEAD - DEC, 201 74.16 TOTAL INFORMATION TECHNOLOGY 245.00 SUPPORT SERVICES CITY GARAGE LABOR/OVERHEAD - DEC, 201 881.50 CITY GARAGE VEHICLE PARTS PURCH - NOV 418.97 FLEETCOR TECHNOLOGIES FUELMAN EXP - NOV, 2016 93.55 JPMORGAN CHASE BANK SAMSCLUB -TAX CREDIT -22.54 Page 2 Claims List 12/20/2016 Budget Unit Title Vendor Name Payable Description Payment Amount SUPPORT SERVICES... AT &T CONSOLIDATED PHONE BILL 42.32 VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 12.78 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 660.08 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - DEC, 201 39.33 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 13.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 13.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 13.27 JPMORGAN CHASE BANK HEATWAVE- PLUMBING PART 122.40 JPMORGAN CHASE BANK LOCKE SUPPLY - BALLASTS 80.75 JPMORGAN CHASE BANK JOHNSTONE- CAPACITOR 5.41 JPMORGAN CHASE BANK ASSOC PARTS - BLOWER MOTOR 344.17 JPMORGAN CHASE BANK FEDEX- SHIPPING 34.50 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 29.99 JPMORGAN CHASE BANK MURPHY -HAND WASH SOAP 58.44 JPMORGAN CHASE BANK LOCKE- THERMOCOUPLE 6.07 TOTAL SUPPORT SERVICES 2,877.18 CEMETERY AEP /PSO ELECTRIC USE 22.19 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 36.89 FLEETCOR TECHNOLOGIES FUELMAN EXP - NOV, 2016 63.38 TOTAL CEMETERY 137.28 POLICE COMMUNICATIONS AT &T CONSOLIDATED PHONE BILL 259.15 DEPARTMENT OF PUBLIC SAFETY OLETS FEE 450.00 AEP IPSO ELECTRIC USE 256.47 JPMORGAN CHASE BANK AMAZON - SUPPLIES 14.43 JPMORGAN CHASE BANK SAMS- PRISONER BOARD 115.76 JPMORGAN CHASE BANK SERENITY -PET CREMATION 165.00 TOTAL POLICE COMMUNICATIONS 1,260.81 ANIMAL CONTROL JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 12.88 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 55.36 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 10.88 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 13.96 JPMORGAN CHASE BANK WALMART- SUPPLIES 177.07 JPMORGAN CHASE BANK WALMART - SUPPLIES 13.85 AEP /PSO ELECTRIC USE 181.24 ANNE K. KARN STERLIZATION SERVICES 455.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - DEC, 201 6.91 AT &T 1CONSOLIDATED PHONE BILL 25.83 Page 3 Claims List 12/20/2016 Budget Unit Title Vendor Name Payable Description Payment Amount ANIMAL CONTROL... VERIZON WIRELESS WIRELESS CONNECTION 80.02 AT &T LONG DISTANCE PHONE BILL 0.76 FLEETCOR TECHNOLOGIES FUELMAN EXP - NOV, 2016 98.93 CITY GARAGE LABOR /OVERHEAD - DEC, 201 279.75 TOTAL ANIMAL CONTROL 1,412.44 EMERGENCY PREPAREDNES AT &T LONG DISTANCE PHONE BILL 735 VERIZON WIRELESS WIRELESS CONNECTION 29.65 AT &T CONSOLIDATED PHONE BILL 14.63 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 31.50 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 27.05 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 31.58 AEP /PSO ELECTRIC USE 97.88 TOTAL EMERGENCY PREPAREDNESS 232.64 STORMWATER JPMORGAN CHASE BANK GELLCO - SAFETY BOOTS 161.99 JPMORGAN CHASE BANK ATWOOD -POLY BLADE /OIL 123.84 JPMORGAN CHASE BANK OREILLY - CHAINSAW FILE 7.99 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - DEC, 201 200.27 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE MAINTEN 410.00 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE MAINTEN 216.25 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.10 UNIFIRST HOLDINGS LP UNIFORM CLEANING 23.77 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.10 VERIZON WIRELESS WIRELESS CONNECTION 69.66 JPMORGAN CHASE BANK LOWES -TRASH BAGS 18.96 JPMORGAN CHASE BANK LOWES- MATERIALS 42.50 CITY GARAGE LABOR /OVERHEAD - DEC, 201 2,109.25 FLEETCOR TECHNOLOGIES FUELMAN EXP - NOV, 2016 604.22 CITY GARAGE VEHICLE PARTS PURCH - NOV 14.64 TOTAL STORMWATER 4,073.54 PARKS CITY GARAGE VEHICLE PARTS PURCH - NOV 286.84 FLEETCOR TECHNOLOGIES FUELMAN EXP - NOV, 2016 381.57 CITY GARAGE LABOR/OVERHEAD - DEC, 201 1,052.25 AT &T LONG DISTANCE PHONE BILL 1.65 VERIZON WIRELESS WIRELESS CONNECTION 29.65 AT &T CONSOLIDATED PHONE BILL 33.61 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - DEC, 201 42.41 UNIFIRST HOLDINGS LP PARKS UNIFORMS 23.96 CITY OF OWASSO PARKS WATER 3.44 CITY OF OWASSO PARKS WATER 44.72 ANDREA SMITH 1PARKS JANITORIAL 1 587.50 Page 4 Claims List 12/20/2016 Budget Unit Title Vendor Name Payable Description Payment Amount PARKS... JPMORGAN CHASE BANK ATWOOD- SUPPLIES 38.97 JPMORGAN CHASE BANK WALMART- SUPPLIES 9.94 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES 62.17 AEP IPSO ELECTRIC USE 2,007.64 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 45.56 TOTAL PARKS 4,651.88 CULTURE AND RECREATION JJPMORGAN CHASE BANK HOBBY LOBBY -DECOR 54.82 TOTAL CULTURE AND RECREATION 54.82 COMMUNITY CENTER JPMORGAN CHASE BANK QUIT BUGGIN -PEST CONTROL 95.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 267.15 AEP IPSO ELECTRIC USE 737.40 JPMORGAN CHASE BANK OFFICE DEPOT -LABEL MAKER 29.99 JPMORGAN CHASE BANK MYSREVENT -CHECK IN SYSTEM 125.00 JPMORGAN CHASE BANK MYSREVENT -CHECK IN SYSTEM 125.00 FELKINS ENTERPRISES, LLC MAGNETS 36.90 DAVCO MECHANICAL CONTRACTORS,INC HEAT AND AIR REPAIR 398.11 DRAKE SYSTEMS INC MONTHLY COPIER LEASE 193.58 GRAND GATEWAY ECO. DEV. ASSC. NOVEMBER SENIOR FARES 230.00 AT &T CONSOLIDATED PHONE BILL 40.45 AT &T LONG DISTANCE PHONE BILL 1.19 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 20.45 JPMORGAN CHASE BANK LOWES- BATTERIESIrHEMO 104.94 JPMORGAN CHASE BANK AMAZON - SUPPLIES 90.43 JPMORGAN CHASE BANK AMAZON- SUPPLIES 33.76 TOTAL COMMUNITY CENTER 2,529.35 COMMUNITY CTR DONATION: JPMORGAN CHASE BANK HOBBY LOBBY -CLASS SUPPLIE 7.98 TOTAL COMMUNITY CTR DONATIONS 798 HISTORICAL MUSEUM AEP IPSO ELECTRIC USE 74.96 ONEOK. INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 104.28 AT &T LONG DISTANCE PHONE BILL 0.37 AT &T CONSOLIDATED PHONE BILL 14.63 TOTAL HISTORICAL MUSEUM 194.24 ECONOMIC DEV VERIZON WIRELESS WIRELESS CONNECTION 29.65 ICITY GARAGE LABOR /OVERHEAD - DEC, 201 69.25 TOTAL ECONOMIC DEV 98.90 Page 5 Claims List 12/20/2016 Budget Unit Title I Vendor Name Payable Description IPayment Amount 58,086.1 FUND GRAND TOTAL AMBULANCE SERVICE THERESAADAMS AMBULANCE REFUND 100.00 MARY KEARBEY AMBULANCE REFUND 1,355.00 DEBORA HUNT AMBULANCE REFUND 100.00 COMMUNITY CARE AMBULANCE REFUND 1,364.00 COMMUNITY CARE AMBULANCE REFUND 1,428.50 TOTAL AMBULANCE SERVICE 4,347.50 AMBULANCE JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 507.50 JPMORGAN CHASE BANK ARROW INTL- SUPPLIES 1,108.19 JPMORGAN CHASE BANK SO ANESTHESIA- SUPPLIES 273.01 JPMORGAN CHASE BANK QUADMED- SUPPLIES 1,049.20 JPMORGAN CHASE BANK QUADMED- SUPPLIES 1,785.00 VERIZON WIRELESS WIRELESS CONNECTION 238.65 JPMORGAN CHASE BANK FULLERTON WELD- SUPPLIES 61.50 CITY GARAGE LABOR /OVERHEAD - DEC, 201 766.58 FLEETCOR TECHNOLOGIES FUELMAN EXP - NOV. 2016 1,738.21 CITY GARAGE VEHICLE PARTS PURCH - NOV 106.26 TOTAL AMBULANCE 7,634.10 11,981.6 FUND GRAND TOTAL E911 COMMUNICATIONS JPMORGAN CHASE BANK TOTAL RADIO -MAINT CONTRCT 410.00 AT &T E911 MAPPING SVCS -DEC 355.35 TOTAL E911 COMMUNICATIONS 765.35 765.3 FUND GRAND TOTAL JUVENILE COURT -JV COUR" YOUTH SERVICES OFTULSA YOUTH SERVICES 1,000.00 YOUTH SERVICES OF TULSA YOUTH SERVICES 1,000.00 TOTAL JUVENILE COURT - JV COURT 2,000.00 2,000.0 FUND GRAND TOTAL HOTEL TAX - ECON DEV AEP /PSO ELECTRIC USE 22.19 GOVERNOR'S ECONOMIC DEVELOPMENT IREGISTRATION FEE FOR GALL 125.00 TOTAL HOTEL TAX - ECON DEV 147.19 STRONG NEIGHBORHOODS CITY GARAGE LABOR /OVERHEAD - DEC, 201 75.83 FLEETCOR TECHNOLOGIES FUELMAN EXP - NOV, 2016 51 .20 Page 6 Claims List 12/20/2016 Budget Unit Title Vendor Name Payable Description IPayment Amount STRONG NEIGHBORHOODS.. JPMORGAN CHASE BANK PHILLIPS -FUEL 36.60 JPMORGAN CHASE BANK PIKE PASS FEES 16.05 TOTAL STRONG NEIGHBORHOODS 179.68 OSNI GRANTS JPMORGAN CHASE BANK DIRECTPROM- LITTER BAGS 199.99 TOTAL OSNI GRANTS 199.99 526.8 FUND GRAND TOTAL STORMWATER - STORMWATE PRECISION LAWN CARE OF TULSA, LLC MAINTENANCE SERVICE 1,200.00 LOT MAINTENANCE OF OKLAHOMA, INC. REGIONAL DETENTION POND 823.02 VERIZON WIRELESS WIRELESS CONNECTION 40.01 TWIN CITIES READY MIX, INC CONCRETE 307.50 TWIN CITIES READY MIX, INC CONCRETE 1,230.00 TWIN CITIES READY MIX, INC CONCRETE 563.75 AEP /PSO ELECTRIC USE 440.23 TOTAL STORMWATER - STORMWATER 4,604.51 BROOKFIELD CROSSING RONALD LEE ROW ACQUISITION -LEE 373.60 JOEY TUCKER ROW ACQUISITION- TUCKER 3,133.60 TOTAL BROOKFIELD CROSSING 6,267.20 3 LAKES CHNL /ATOR HEIGHT MAGNUM CONSTRUCTION INC THREE LAKES CHANNEUATOR 93,420.46 TOTAL 3 LAKES CHNUATOR HEIGHTS 93,420.46 104,292.1 FUND GRAND TOTAL SALES TAX FUND -FIRE ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 642.82 JPMORGAN CHASE BANK SAMS OFFROAD -MAINT /PARTS 69.95 AEP /PSO ELECTRIC USE 2,662.97 JPMORGAN CHASE BANK INDUSTRIAL SPLICING -PARTS 42.72 JPMORGAN CHASE BANK ADVANCE AUTO- SUPPLIES 1129 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 194.43 JPMORGAN CHASE BANK TRAVELEXPENSE 8.98 JPMORGAN CHASE BANK DELTA RIGGING -PARTS 4.93 JPMORGAN CHASE BANK NFPA -BOOKS 215.95 JPMORGAN CHASE BANK NFPA -DUES 175.00 JPMORGAN CHASE BANK TULSA AUTO SPRING -PARTS 415.65 JPMORGAN CHASE BANK TRAVELEXPENSE 8.72 JPMORGAN CHASE BANK TRAVELEXPENSE 9.97 JPMORGAN CHASE BANK TRAVELEXPENSE 20.18 JPMORGAN CHASE BANK WALMART- SUPPLIES 53.77 Page 7 Claims List 12/20/2016 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND - FIRE... PRECISION LAWN CARE OF TULSA, LLC MAINTENANCE SERVICE 250.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - DEC, 201 44.17 JPMORGAN CHASE BANK TRAVELEXPENSE 14.99 JPMORGAN CHASE BANK TRAVEL EXPENSE 11.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 15.60 VERIZON WIRELESS WIRELESS CONNECTION 785.83 AT &T CONSOLIDATED PHONE BILL 199.33 JPMORGAN CHASE BANK PIKE PASS FEES 49.65 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 19.22 JPMORGAN CHASE BANK TRAINING EXPENSE 10.82 JPMORGAN CHASE BANK TRAINING EXPENSE 10.82 AT &T LONG DISTANCE PHONE BILL 5.48 JPMORGAN CHASE BANK COPIER LEASE 440.17 FLEETCOR TECHNOLOGIES FUELMAN EXP- NOV, 2016 1,403.85 CITY GARAGE VEHICLE PARTS PURCH - NOV 337.11 CITY GARAGE LABOR/OVERHEAD - DEC, 201 1,725.91 SALES TAX FUND -FIRE FUND GRAND TOTAL 9,863.2 SALES TAX FUND - POLICE CITY GARAGE VEHICLE PARTS PURCH - NOV 2,097.98 AT &T LONG DISTANCE PHONE BILL 28.83 AT &T CONSOLIDATED PHONE BILL 578.24 VERIZON WIRELESS WIRELESS CONNECTION 847.71 JPMORGAN CHASE BANK GALLS- BALLISTIC HELMETS 2,373.03 DRAKE SYSTEMS INC COPIER LEASE 456.44 JPMORGAN CHASE BANK HAMBRICK FERG- T -STAT 596.00 JPMORGAN CHASE BANK MURPHY -HAND WASH SOAP 58.44 JPMORGAN CHASE BANK PETSMART -K9 SUPPLIES 12.99 JPMORGAN CHASE BANK AMAZON- SUPPLIES 9.99 JPMORGAN CHASE BANK SOUTHERN AG -K9 SUPPLIES 134.04 JPMORGAN CHASE BANK LODGING EXPENSE 438.74 JPMORGAN CHASE BANK AMAZON - SUPPLIES 225.00 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 294.28 JPMORGAN CHASE BANK TASER INTL- MAGAZINES 237.48 JPMORGAN CHASE BANK LOWES- SUPPLIES 5.68 JPMORGAN CHASE BANK PATRIOTARMO -UNIF ITEM 270.00 CITY GARAGE LABOR /OVERHEAD - DEC, 201 11,537.00 FLEETCOR TECHNOLOGIES FUELMAN EXP - NOV, 2016 5,383.67 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 148.54 JPMORGAN CHASE BANK BEST BUY-SUPPLIES 94.98 JPMORGAN CHASE BANK GT DISTRIB- SUPPLIES 187.76 JPMORGAN CHASE BANK LOWES- REFUND -5.68 JPMORGAN CHASE BANK WALMART - SUPPLIES 32.94 Page 8 Claims List 12/20/2016 Budget Unit Title Vendor Name Payable Description IPaymentAmount SALES TAX FUND - POLICE... AEP IPSO ELECTRIC USE 2,864.23 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 255.91 TOTAL SALES TAX FUND- POLICE 29,164.22 FUND GRAND TOTAL 29,164.2 SALES TAX FUND - STREETS AEP IPSO ELECTRIC USE 1,616.38 ROADSAFE TRAFFIC SYSTEMS, INC FY 15 -16 STRIPING PROJECT 30,030.44 JPMORGAN CHASE BANK LOWES -PARTS 2.76 JPMORGAN CHASE BANK ATWOOD - WINTERWEAR 39.99 JPMORGAN CHASE BANK ATWOOD - WINTERWEAR 39.99 JPMORGAN CHASE BANK ATWOODS -BOOTS 146.98 JPMORGAN CHASE BANK ATWOOD- ANTIFREEZE 8.97 JPMORGAN CHASE BANK LOWES- SUPPLIES 6.76 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 TWIN CITIES READY MIX, INC STREET REPAIR 1,491,00 JPMORGAN CHASE BANK DIESEL POWER- HARNESS 84.47 JPMORGAN CHASE BANK DRYSDALES - WINTER BIBS 99.99 AEP /PSO STREET LIGHTS 6,484.91 JPMORGAN CHASE BANK OREILLY- STARTING FLUID 56.87 TULSA EMERGENCY MEDICAL CENTER HEP VACCINES FOR JACOB 149.00 JPMORGAN CHASE BANK LOWES- MATERIALS 38.71 JPMORGAN CHASE BANK ALL WHEEL DRIVE -CABLE 144.00 JPMORGAN CHASE BANK ATWOODS -BOOTS 129.99 JPMORGAN CHASE BANK ATWOODS -BOOTS 129.99 UNIFIRST HOLDINGS LP UNIFORM CLEANING 23.78 UNIFIRST HOLDINGS LP UNIFORM CLEANING 86.86 ANCHOR STONE COMPANY ASPHALT 53.42 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 309.20 TWIN CITIES READY MIX, INC CONCRETE 100.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - DEC, 201 182.82 TULSA COUNTY HIGHWAY CONSTRUCTION SIGN REPLACEMENT PROJECT 2,073.10 TULSA COUNTY HIGHWAY CONSTRUCTION SIGN REPLACEMENT PROJECT 591.00 APAC- OKLAHOMA, INC. STREET REPAIR 96.33 APAC - OKLAHOMA, INC. ASPHALT FOR POTHOLES 42.51 TWIN CITIES READY MIX, INC STREET REPAIR 1,456.00 TWIN CITIES READY MIX, INC STREET REPAIR 256.25 TWIN CITIES READY MIX, INC STREET REPAIR 1,066.00 TWIN CITIES READY MIX, INC STREET REPAIR 960.00 SIGNALTEK INC TRAFFIC CONTROL MAINTENAN 1,658.28 SIGNALTEK INC TRAFFIC CONTROL MAINTENAN 1,191.25 SIGNALTEK INC TRAFFIC CONTROL MAINTENAN 4,069.91 SIGNALTEK INC TRAFFIC CONTROL MAINTENAN 1,577.98 Page 9 Claims List 12/20/2016 Budget Unit Title Vendor Name Payable Description PaymentAmount SALES TAX FUND - STREETS... VERIZON WIRELESS WIRELESS CONNECTION 80.02 UNIFIRST HOLDINGS LP UNIFORM CLEANING 46.59 VERDIGRIS VALLEY ELECTRIC COOP CHAMPIONS STREET LIGHTING 37.58 JPMORGAN CHASE BANK VANCE BROTHERS -TACK OIL 35.00 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT 7.13 JPMORGAN CHASE BANK BROWNCO -JOINT 54.00 JPMORGAN CHASE BANK AMER EQUIP- AIRFLO REBUILD 1,913.16 CITY GARAGE VEHICLE PARTS PURCH - NOV 388.74 FLEETCOR TECHNOLOGIES FUELMAN EXP - NOV, 2016 436.31 CITY GARAGE LABOR /OVERHEAD - DEC, 201 2,672.50 TWIN CITIES READY MIX, INC ISIDEWALK REPAIR 106.50 TOTAL SALES TAX FUND-STREETS 63,986.42 STREET REHAB FY16 ILOWRY CONSTRUCTION SERVICES FY 15 -16 STREET REHAB PRO 77,874.64 TOTAL STREET REHAB FY16 77,874.64 FUND GRAND TOTAL 141,861.0 CI - FBO BUILDING BKL INCORPORATED ARCHITECTURAUENGINEERING 450.00 TOTAL CI - FBO BUILDING 450.00 GARNETT RD WIDE 106TH -11 MCCLELLAND CONSULTING ENGINEERS INC ENGINEERING SERVICES 30,620.00 FELKINS ENTERPRISES, LLC SIGNAGE - GARNETT WIDENIN 200.00 TOTAL GARNETT RD WIDE 106TH -116 30,820.00 106 /145TH INTERSECT IMP FELKINS ENTERPRISES, LLC SIGNAGE - GARNETT WIDENIN 200.00 1POE, LTD ENGINEERING DESIGN SERVIC 14,617.40 TOTAL 106/145TH INTERSECT IMP 14,817.40 FUND GRAND TOTAL 46,087.4 CITY GARAGE ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 201.85 AEP /PSO ELECTRIC USE 339.74 JPMORGAN CHASE BANK JIM GLOVER - REPAIR 769.02 JPMORGAN CHASE BANK FULLERTON- WELDING GAS 56.45 JPMORGAN CHASE BANK LENOX- TOWING 75.00 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 157.79 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 36.40 JPMORGAN CHASE BANK AMERIFLEX- VEHICLE PARTS 113.10 JPMORGAN CHASE BANK TATE BOYS - ALIGNMENT 79.95 JPMORGAN CHASE BANK B & M WAREHOUSE -PARTS 1,009.80 JPMORGAN CHASE BANK 6 & M WAREHOUSE -PARTS 330.00 Page 10 Claims List 12/20/2016 Budget Unit Title Vendor Name Payable Description Payment Amount CITY GARAGE... JPMORGAN CHASE BANK UNITED FORD- SHIPPING 30.00 JPMORGAN CHASE BANK UNITED FORD -PART RESALE 98.46 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 443.66 JPMORGAN CHASE BANK UNITED FORD -PART RESALE 105.28 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 3,108.84 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 53.86 JPMORGAN CHASE BANK LENOX- TOWING 65.00 JPMORGAN CHASE BANK CLASSIC CHEV -BRAKE PARTS 322.00 JPMORGAN CHASE BANK CLASSIC CHEVY -PARTS 654.34 JPMORGAN CHASE BANK CLASSIC CHEVY -PARTS 116.89 JPMORGAN CHASE BANK CLASSIC CHEW -FUEL PUMP 225.53 JPMORGAN CHASE BANK UNITED FORD -PARTS 381.83 JPMORGAN CHASE BANK B & M EXHAUST - MUFFLER 54.46 JPMORGAN CHASE BANK KUBOTA- EXHAUST PARTS 161.33 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 28.36 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 28.36 GIL SAURER DBA PHOENIX RECYCLING USED OIL FILTER RECYCLING 55.00 JPMORGAN CHASE BANK FOSTERS -PAINT DRIVER DOOR 297.50 JPMORGAN CHASE BANK AMERIFLEX -HYDR HOSE 31.25 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 6.39 JPMORGAN CHASE BANK FASTENAL -BOLTS 4.19 AT &T LONG DISTANCE PHONE BILL 5.13 AT &T CONSOLIDATED PHONE BILL 25.83 JPMORGAN CHASE BANK OFFICE DEPOT - CREDIT -13.29 JPMORGAN CHASE BANK MALCHI AUTO -LIFT REPAIR 1,040.00 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 372.34 TOTAL CITY GARAGE 10,871.65 FUND GRAND TOTAL 10,871.6 WORKERS' COMP SELF -INS UNITED SAFETY &CLAIMS INC BPO WORKERS COMP TPA ADMI 1,658.33 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 323.00 CITY OF OWASSO IMP ACCOUNT WORKERS COMP CLAIMS EXPEN 6,081.99 TOTAL WORKERS' COMP SELF -INS 8,063.32 FUND GRAND TOTAL 8,063.3 GEN LIAB -PROP SELF INS NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL -CODY MATHEWS 331.50 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL MIKE DENTON 440.68 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - GENERAL MATTERS 255.00 TOTAL GEN LIAB -PROP SELF INS 1,027.18 Page 11 Claims List 12/20/2016 Budget Unit Title I Vendor Name Payable Description Payment Amount FUND GRAND TOTAL 1,027.1 CITY GRAND TOTAL $424,590.25 Page 12 � �_? sd The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Owasso Industrial Park Phase IV DATE: December 16, 2016 BACKGROUND: The subject commercial development is located at 200 E 5th Avenue. Public infrastructure includes construction of a concrete approach, sidewalk and installation of a fire hydrant including all appurtenances. FINAL INSPECTIONS: Final inspections for the infrastructure component were completed in December 2016 by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bond and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of public infrastructure including a concrete approach, sidewalk and fire hydrant including all appurtenances at Owasso Industrial Park Phase IV. ATTACHMENTS: Location Map City Attorney bond approval letter & copy of bonds OIP IV v 1" = 188 ft LOCATION MAP 12/08/2016 s This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, lease contact Owasso Public staff for the most up -to -date information. Farris, Earl From: Lombardi, Julie Sent: Monday, November 21, 2016 5:23 PM To: Hancock, Brandon Cc: Farris, Earl Subject: RE: Owasso Industrial Park IV Brandon, I have reviewed the maintenance bond for the Waterline and Concrete Approach to serve the Owasso Industrial Park, Phase IV, at your request. The Attorney -in -Fact signature is authorized, the surety is licensed to do business in OK, and the amount of the bond is well within the surety's $2,004,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi Julie Trout Lombardi City Attorney 200 S Main St PO Box 180 Owasso, Oklahoma 74055 918.376- 1511(o)918.376- 1599(f) From: Hancock, Brandon Sent: Monday, November 21, 2016 9:41 AM To: Lombardi, Julie; Farris, Earl (efarris(d)CityOfOwasso.com) Subject: Owasso Industrial Park IV Julie- Please review the attached bond and reply to this email with your findings. Thanks in advance for your assistance. Brandon Hancock, CPII Infrastructure Inspector Owasso Public Works office: 918 272 -4959 fax: 918 272 -4996 cell: 918 693 -0373 bhancock@citvofowasso.com Maintenance Bond PRIVATELY FINANCED PUBLIC 1WROVEMENTS Bond No: GR35866 ILNOW ALL MEN BY THESE PRESENTS, That we Developer's Paving Company as Principal (Developer and /or Contractor), and Granite Re, hic. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Eight Thousand, Sixty -Seven Dollars and 20 1100 * * *'** ($8,067.20) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEARS after final approval of the Waterline and Concrete Approach to Serve Owasso hrdustrial Park, Phase IV, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately £maned public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: November 16, 2016 Developer's Paving Co`rnpany, P ncipal ��BY: Granite Re, Inc., Surety BY: 1 \ I11�, Attorney -in -Fact Amy Lam rt GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY in the State of.OKLAHOMA does hereby constitute and appoint: BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON its true and lawful Attorney4n- Fact(s) for the following purposes, to wit: ' To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do. and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever.Qhe said: , i BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; CARLA CARTER; AMY LAMBERT; PAM SLATON may lawfully do In the premises . by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the . signatures of its President and Secretary/Treasurer, this 16 "' day of December, 2015. ° Kenneth D, Whittingfon, President ' STATE OF OKLAHOMA I, s s a L COUNTY OF OKLAHOMA } Kyle k. McDonald, Treasurer On this 16" clay of December, 2015, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC, Company and Kyle P, McDonald, Secretary/Treasurer of said Company, with both of whom 1 ant personally acquainted, who being by me severally duly sworn, said, thaf they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of GRANITE RE, INC., the corporation described in and which executed the foregoing_Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and.Secietary4reasurer, respectively, of the Company. . q' np My Commission Expires: - t.f�L�.douJ August 8, 2017 Nota Public Commission ;'E: 01013257 GRANITE RE, INC, Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Poard.of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now In full force aid effect.: ' "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys -in -fact or under other appropriate Was with authority to execute oZr behalf of the company. fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such'authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be Impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking. I ,N WITNESS WHEREOF, tthh undersigned un 0rhas subscribed this Certificate and affixed the corporate seal of the Corporation this .. 1fJ^ day of _[..i�( / 6. SkA L � /l! ' Kyle P. McDonald, Secretnry/Treasurer' GROBOQ -1 Owasso Industrial Park Phase IV Waterline and Concrete Approach $ 8,067.20 Extended Description Units Unit Price Price Concrete Approach 1 Ea $ 3,496.68 $ 3,496.68 Fire Hydrant 1 Ea $ 3,192.43 $ 3,192.43 8 "x6" Tapping Sleeve wJ Valve 1 Ea $ 1,378.09 $ 1,378.09 $ 8,067.20 sd The City Wirt out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Larry White Director, Support Services SUBJECT: Second Amended E -911 Interlocal Agreement DATE: December 16, 2016 BACKGROUND: In 1989, the City of Owasso, together with the surrounding communities of the Tulsa Metropolitan Area, executed the first 'Interlocal Agreement' with Southwestern Bell Telephone and established "Enhanced" 911 Emergency Telephone service, The "Enhanced" 911 service provided the location of the emergency in a matter of seconds, thus enabling emergency personnel to have the exact location of the call. A new Interlocal Agreement dated June 19, 2006, was executed by the participating jurisdictions. This agreement provided for the restructuring of the Regional 911 Board. This resulted from changes in jurisdictions purchasing new 911 equipment and services to become Phase 2 compliant, which allowed each jurisdiction the ability to locate wireless calls. In 2009, the Regional 911 Board voted to add the City of Bixby to the list of Members to the Interlocal Agreement. The Board also voted to change the date for the adoption of a budget resolution from April 1 to March 1 each year in order to facilitate the budgeting process in each jurisdiction. The First Amended Interlocal Agreement was executed by the participating jurisdictions in 2009. SECOND AMENDED INTERLOCAL AGREEMENT: On September 17, 2016, the Regional 911 Board voted to add the City of Broken Arrow to the list of Members to the Interlocal Agreement in order to better facilitate the delivery of Enhanced 911 services throughout the Tulsa Metropolitan Area. The Second Amended Interlocal Agreement includes the addition of the City of Broken Arrow. It further provides the method for allocation of costs for the joint funding of the Enhanced 911 Emergency Telephone service will be determined in the Annual Budget adopted by the Board based on population calculations provided by INCOG, All parties participating in the Board will share proportionally in the cost of the 911 network. Other charges not related to the network are further specified as to the share of those charges to be paid by the Members. Each Member jurisdiction has been requested to approve the Second Amended Interlocal Agreement. The First Amended Interlocal Agreement will be replaced in its entirety. RECOMMENDATION: Staff recommends City Council approval of the Second Amended Interlocal Agreement. ATTACHMENT: Second Amended Interlocal Agreement SECOND AMENDED INTERLOCAL AGREEMENT The Interlocal Agreement creating the Regional 9 -1 -1 Board was approved by the Attorney General on June 19, 2006. In 2009, this agreement was first amended to include Bixby as a member and to make certain changes to the cost allocation and annual budget deadlines. On September 7, 2016, the Regional 9 -1 -1 Board voted to include Broken Arrow, Oklahoma as a member. The cost allocation formula for both Broken Arrow and Rogers County is amended here to reflect the agreement of all the parties. In consideration of mutual promises herein contained, the First Amended Interlocal Agreement is hereby amended by striking the entire agreement and substituting the following: THIS AGREEMENT is entered into by and between the following parties: City of Bixby City of Broken Arrow City of Claremore City of Collinsville City of Glenpool City of Jenks (hereafter "Members ") City of Owasso City of Sand Springs City of Sapulpa City of Skiatook City of Tulsa Rogers County WHEREAS pursuant to 74 O.S. §1001 et seq., the Members are authorized to enter into an Interlocal Agreement for the purpose of jointly cooperating for their mutual advantage; and WHEREAS the Members desire to share in the costs of 911 related equipment, networking and database services in order to save money and enhance interoperability in case of a mass emergency, THEREFORE, in consideration of the mutual obligations and benefits described herein, the parties hereby enter into this Agreement as follows. I. REGIONAL 911 BOARD CREATED A. There is hereby created by this Agreement a Board to be known as the Regional 911 Board, (Board) consisting of duly appointed representatives from each of the Members. The Board shall have the powers and duties outlined below. Quorum, voting procedures, representation on the Board, attendance, minutes of the meeting, officers, terms of office, committees, and all other operational issues shall be specifically regulated in the by -laws of the Board, which must be approved by the Board by a majority vote of the Members. A representative of the Indian Nations Council of Governments (INCOG) shall be a nonvoting member of the Board. B. The Board shall designate the time and place of all meetings, which shall be held no less frequently than quarterly and which shall be conducted in compliance with the Oklahoma Open Meetings Act. II. PURPOSE A. The purpose of the Regional 911 Board shall be to cooperate in the efficient administration of all 911 related duties in the jurisdictions represented by the Members. The Board shall procure 911 equipment and services in order to receive and to correctly route 911 calls to the appropriate jurisdiction. Costs for the purchase and on -going use of that equipment and services shall be shared among the Members in the manner more specifically set out below. B. Each Member, not the Board, will be responsible for the daily operation of its 911 center, the delivery of 911 services, and interacting with vendors regarding equipment or service problems in its 911 center. C. The Members may also share administrative, monitoring, mapping, addressing, database maintenance, training or other functions as the Board recommends from time to time, in a manner more specifically set out in a memorandum of understanding. D. The Board may also share information, on legislative police and best practices with its Members, jurisdictions that subcontract with Members for 911 services, and representatives of other jurisdictions attending Board meetings. III. PAYMENT OF COSTS A. Each Member shall pay its share of equipment and other agreed -to costs in the manner set out in the Annual Budget adopted by the Board. B. Members agree to make monthly payments to the Board, c/o INCOG, for its share of the total costs of maintaining the regional 9 -1 -1 system as calculated by the annual budget. Payments shall be mailed or delivered to the authorized notice address for the Board. C. The Board will revise its population calculations, cost sharing proportions and cost allocation formula annually, using population estimates provided by INCOG. 2 D. Nothing in this Agreement imposes or implies any duty for any Member to indemnify the Board or any other Member or to contribute more than its agreed upon share as outlined in this Agreement or in a memorandum of understanding entered into by the Members. The Members may, from time to time, agree to share other 911 - related duties including, but not limited to contract administration, contract monitoring, mapping, addressing, training or other administrative duties. The Board may recommend memoranda of understanding setting forth the additional duties, the proposed proportional cost and terms for cost sharing, however, no Member shall be obligated to participate in or to pay for additional duties until it has approved each memorandum of understanding and its governing body has appropriated sufficient funds to pay the additional costs. V. BUDGETING On or before March 1, the Board shall adopt by resolution a proposed budget for the upcoming fiscal year. The budget shall include revised population estimates for the upcoming year, an itemization of annual equipment costs, an itemization of each jurisdiction's proportional share of the equipment costs, a detailed explanation for any and all additional costs to be shared during the upcoming fiscal year, and the proportional share of those costs attributable to each jurisdiction. As of the date of this agreement, the Board has agreed that all parties share proportionally in the cost of the 9 -1 -1 network, which enables the regional interoperability between the parties. All parties with the exception of Broken Arrow and Rogers County also share proportionally in other 9 -1 -1 related costs including equipment, database, end office trunks, selective routing, Phase II and other charges not related to the network. Broken Arrow and Rogers County each pay 100 percent of those charges that are attributable to each of their 9 -1 -1 centers. 1T / M!1I)<>lm�KS N�CI�3�7_L'» A. The duties of the Board shall include the following: 1. Procure 911 equipment and services. 2. Enter into contracts with vendors for the delivery of 911 equipment or services. 3. Monitor contract performance by vendors. 4. Regularly provide information on performance by vendors, equipment and services. 5. Calculate and review cost allocations to assure fair and accurate distribution of costs among Members. 6. Resolve all disputes among Members regarding cost allocations. 7. Facilitate sharing of 911 functions among Members. 8. Enter into contracts with non - member jurisdictions for the sharing of 911 network facilities and equipment. 9. Recommend any memoranda of understanding prior to approval by the Members. 10. Review all requests to participate in the Regional 911 Board by other jurisdictions and make recommendations to the Members regarding the approval of such requests. 11. Adopt by -laws consistent with this Agreement. Adopt policies and procedures as directed by the Members. 12. Share 911 information, monitor and propose legislative initiatives and share best practices among Members and non - member jurisdictions that attend Board meetings. 13. Perform other tasks consistent with the purpose and intent of this Agreement and any memoranda of understanding entered into by the Members. VII. PROPERTY ACQUISITIONIHOLDING The parties agree that no real property shall be acquired jointly during the course of this Agreement. Personal property that is acquired during the term of this Agreement and any renewals thereof shall be the property of the Regional 911 Board. The Board may own, maintain, upgrade, sell, lease, alter or dispose of the personal property at any time by action of the Board. Any property owned by the Board at the time of dissolution of the Board or upon termination of this Agreement shall become the property of the Members and former Members in undivided shares equal to the proportion of cost paid for the property by each Member and former Member as compared to the total cost paid by all Members and former Members. VIII AINI:L ll163MAi:01Wd1J 1147,11 A. This Agreement will become effective from the date of approval or deemed approval by the Attorney General (Effective Date) and will continue until June 30, 2017 (Initial Term). This Agreement shall be automatically renewed by each Member for one -year periods commencing on July 1 of each year and continuing until June 30 of the following year subject to the following conditions: 1. Renewal of this Agreement for each Member is subject to the Member's annual appropriation of sufficient funds for the Member's fiscal year (July 1 to June 30) to pay the costs allocated to the Member for that fiscal year. In the event that a Member does not appropriate or budget 0 sufficient funds to pay its allocated share of costs for a fiscal year under this Agreement, the Agreement will not be renewed by the Member. 2. A Member must deliver written notice to terminate or not to renew its membership in the Regional 911 Board to the Board in an open meeting at least sixty days prior to the end of the fiscal year. Termination of all obligations for the terminating or nonrenewing Member will occur on the last day of the fiscal year in which the notice was received, provided that the provisions of the next paragraph are met. 3. Should a Member elect to terminate or not to renew its membership, the Board, in cooperation with the terminating or nonrenewing Member and any equipment vendors with which the Board has contracted for the purchase of equipment, will value the cost remaining to be paid for the purchase of equipment. The terminating or nonrenewing Member shall, subject to appropriation of funds by its governing body, pay its share of that cost to the Board. B. Termination of membership in the Regional 911 Board will not alter any contractual rights or obligations a Member may have with a vendor. A. New members of the Regional 911 Board may be added by a majority vote of the current Members. New members shall pay the share of costs of the regional 9 -1 -1 system in an amount to be determined by the Board. Such proportional cost may include an adjustment to compensate existing and former Members for previous costs paid. This Agreement may be amended to add Members as the need arises. B. This Agreement may be terminated and the Regional 911 Board may be dissolved by a majority vote of its Members. X. NOTICE A. Any notice to be given under this Agreement will be deemed given on the date of personal delivery or upon the date of mailing if mailed by certified mail, return receipt requested, with proper postage thereon, to a Member at the address indicated below the signature of each Member and to the Board at the following address: REGIONAL 911 BOARD c/o INCOG 2 W 2od Suite 800 TULSA, OK 74103 5 B. The authorized notice address for the Board or a Member may be changed by giving written notice to the Board and all Members. XI. ADDITIONAL TERMS This Agreement may be executed in parts, each of which shall be deemed an original and all of which shall constitute one and the same instrument. Upon execution of the parts, duplicate signature pages shall be sent to INCOG. INCOG shall compile the original, forward it to the Attorney General's office for approval and distribute fully executed copies to each Member. APPROVED this _ day of 2016. (title) Qurisdiction) ATTEST Secretary (seal) Contact Person and Address for Notices required under this Agreement (person) (address) Od City mits. TO: The Honorable Mayor and City Council City of Owasso FROM: Daniel Dearing Sr. Civil Engineer SUBJECT: Acceptance of Urban Engineering Agreement DATE: December 16, 2016 On May 17, 2005, the Engineering Design Criteria, Construction Standards and Standard Details for any and all developments, projects, and infrastructure improvements within the City of Owasso were adopted by the City Council. Documents required as a result of that adoption include two different agreements, one which must be submitted by the developer and one which must be submitted by the developer's engineer. The agreements are as follows: ENGINEER AGREEMENT: The agreement required to be submitted by the developer's engineer is titled "Agreement for Urban Engineering Services" (Section 0114.1 (B). This agreement requires the engineer to list all improvements associated with the proposed development, attest that all designs will be in compliance with City standards (outlined in the design criteria), pay all fees associated with the plan review, attest that he /she is a Registered Professional Engineer in the State of Oklahoma, and attest that he /she maintains Professional Liability Insurance in limits directly correlated to the cost of the project specified in the attached agreement. The liability insurance to project cost ratio schedule is as follows: Project Cost Professional Liability Insurance Less than $500,000 $ 250,000 $500,000 - $1,000,000 $ 500,000 Greater than $1,000,000 $1,000,000 DEVELOPER AGREEMENT: The agreement required to be submitted by the developer is titled "Agreement Guaranteeing Installation of Improvements" (Section 0114.1(C). This agreement requires the developer to submit engineering drawings for the proposed improvements, provide oversight of his /her construction contractor to assure compliance with the approved plans, and submit "as- built" drawings upon completion of the construction of improvements. The Mayor's signature is required on the "Agreement for Urban Engineering Services" (Engineer Agreement), and therefore Council approval is needed. RECOMMENDATION: Staff recommends approval and authorization for the Mayor to execute the following "Agreement for Urban Engineering Services" (Engineers Agreement): • Khoury Engineering, Inc., for water main, fire hydrants and sidewalks for Mowery Lofts. • Olsson Associates, for water main, driveway and culverts for Lifepoint Church. • Cowan Group Engineering, for entry pavement within the right -of -way, storm sewer manhole, water line improvements and sidewalk for Home 2 Suites. ATTACHMENTS: "Agreement for Urban Engineering Services" - Khoury Engineering, Inc., for water main, fire hydrants and sidewalks for Mowery Lofts. "Agreement for Urban Engineering Services" - Olsson Associates, Inc., for water main, driveway and culverts for Lifepoint Church. "Agreement for Urban Engineering Services" - Cowan Group Engineering, for entry pavement within the right -of -way, storm sewer manhole, water line improvements and sidewalk for Home 2 Suites. AGREEMENT FOR URBAN ENGINEERING SERVICES TI IIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and Khoury Engineering, Inc. hereinafter called "Design Engineer" WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner /Developer /Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project', upon easements and rights -of -ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terns and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements Water Main Replacement, fire hydrants and sidewalks within the right —of —way to serve Mowery Lofts. which shall be located on the following described tract of land: See Attached 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver ol'any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he /she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify, the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he /she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he /she will maintain same hi continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section 1, Section 11 and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the _day of 120. Executed by the Design Engineer on the 18 day of October 2016. CITY OF OWASSO, OKLAHOMA a municipal corporation L3'1 ATTEST: Mayor City Clerk APPROVED AS TO FORM: City Attorney APP�RV ED: ublic Works irector DESIGN ENGINEER Design Engineer BY i�resi 4en� Title ATTES Secretary LEGAL DESCRIPTION - MOWERY LOFTS LOT ONE (1), TWO (2), THREE (3) AND PART OF LOT FOUR (4) DESCRIBED AS FOLLOWS: COMMENCING AT A POINT ON THE NORTH LINE OF THE SAID LOT 4 A DISTANCE OF 49 FEET WEST OF THE NORTHEAST CORNER OF SUCH LOT; THENCE SOUTH AND PARALLEL TO THE EAST LINE OF SUCH LOT A DISTANCE OF 62 FEET; THENCE EAST AND PARALLEL TO THE NORTH LINE OF SUCH LOT A DISTANCE OF 24 FEET; THENCE SOUTH AND PARALLEL TO THE EAST LINE OF SUCH LOT A DISTANCE OF 78 FEET TO THE SOUTH LINE OF SUCH LOT; THENCE EAST ALONG THE SOUTH LINE OF SUCH LOT A DISTANCE OF 25 FEET TO THE SOUTHEAST CORNER THEREOF; THENCE NORTH ALONG THE EAST LINE OF LOT 4 A DISTANCE OF 140 FEET TO THE NORTHEAST CORNER THEREOF, THENCE WEST ALONG THE NORTH LINE OF SUCH LOT A DISTANCE OF 49 FEET TO THE POINT OF BEGINNING, ALL IN BLOCI{ TWENTY -TWO (22), ORIGINAL TOWN OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT NO. A -520. AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and Olsson Associates WITNESSFTH: hereinafter called "Design Engineer ". WHEREAS, the Design Engineer has been employed by the Owner /Developer /Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of -ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements The civil engineering scope for public items includes a driveway, public waterline and culverts under the drive. which shall be located on the fol lowing described tract of land: Please see attached for legal description. 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the _day of 20— 'TN Executed by the Design Engineer on the _Kday of_20Yt CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPROVED: Public Works Director Design Engineer BY Jau�� �u-& oP�rc Na,vb.Gv11 Title / AW 17, - 09- 71011, Lifepoint Church LEGAL DESCRIPTION A TRACT OF LAND IN SECTION SIX (6), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, DESCRIBED AS: BEGINNING AT THE SOUTHWEST CORNER OF THE SOUTHEAST QUARTER (SE 14) OF THE SAID SECTION SIX (6); THENCE EASTERLY ALONG THE SOUTH SECTION LINE OF THE SAID SECTION SIX (6), A DISTANCE OF 470.42 FEET TO THE POINT OF BEGINNING; THENCE NORTH 00 09'06" EAST A DISTANCE OF 660.0 FEET; THENCE SOUTH 89 050'54" EAST A DISTANCE OF 330.0 FEET; THENCE SOUTH 00 009'06" WEST TO THE SOUTH SECTION LINE OF THE SAID SECTION SIX (6); THENCE WESTERLY ALONG THE SAID SOUTH SECTION LINE TO THE POINT OF BEGINNING. AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and (-DWANI Cylzoul FNL�INEG� hereinafter called "Design Engineer ". WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner /Developer /Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of -ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements hbrne z by Nilfnn' Commercial en7`rc_— G which shall be located on the following described tract of land: �e�Finn ly �� /yi T-21-N R -IU-C- 8Sv2 is G�n,p,Nr --TT [?-Dnl-:) 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he /she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and coyenants contained herein. 6. The Design Engineer further covenants and agrees that he/she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than$ 1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he /she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I, Section II and Section III of the attached Standard Specifications for Urban Engineering Set-vices and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the patties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the _day of _ 20_ Executed by the Design Engineer on the day of Nweynie P 201. CITY OF OWASSO, OI{LAHOMA a municipal corporation BY Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPROVED: Public cGe�. Q.1 Works Director DESIGN ENGINEER !' LLG e ' ngineer BY Title q}a✓ U 'c9 ova P/ ATTEST: ��-? 5V The City Wi out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Public Hearing - Owasso Redbud District Project Plan and Increment District No. 1 DATE: December 16, 2016 PUBLIC HEARING: The City Council is holding the second of the two required Public Hearings on the possible creation of a Tax Increment Financing (TIF) District in the downtown Owasso Redbud District area. The primary purpose of the first hearing was to provide information and to answer questions. The purpose of the second public hearing shall be to give interested persons the opportunity to express their views on the proposed plan. TAX INCREMENT FINANCING: The Oklahoma Constitution authorizes the development or redevelopment of areas determined by a city, town, or county to be unproductive, undeveloped, underdeveloped, or blighted. The Local Development Act provides tools to be used in cases where investment, development, and economic growth in an area are difficult but possible if the Act is used. One of the Act's tools is tax increment financing (TIF), which allows a city, town or county to direct the apportionment of an increment of certain local taxes and fees to finance public project costs in order to stimulate development in an area (the TIF district and the project area). The increment is (a) the portion of ad valorem taxes produced by the increased value of the property in the TIF district, measured from the date the ordinance creating the district is passed, and /or (b) the portion of sales taxes collected each year that are generated by the projects in the TIF district, as determined by a formula approved by the governing body. The TIF district is established by the development and approval of a project plan, which specifies the project area, the boundaries of the increment district, the objectives for the project area, the activities to be carried out in furtherance of those objectives, and the costs. BACKGROUND: For many months, the City of Owasso has looked into the development of a Tax Increment Financing District covering the downtown Owasso Redbud District area. Staff enlisted the help of the Center for Economic Development Law (CEDL) to assist with the possible creation of a TIF District. CEDL has assisted staff in ensuring that all statutory requirements have been met, and has provided professional expertise in the area of TIF development and implementation. As part of the analysis of a potential TIF, a parcel -by- parcel analysis of the TIF area was performed. This analysis tries to determine the potential development that could take place on each parcel and a timeline of when the development could take place. Staff ensured that very conservative estimates were used when creating the TIF documents. The TIF and its possible creation were discussed October and November Council work sessions. Economic Development Authority during thei r Planning Commission discussed TIF at their meetings. TIMELINE: by the City Council at the August, September, A TIF District was also discussed by the Owasso August & November meetings. The Owasso September, October and November regular Oklahoma State Statutes define a specific process for the creation of a TIF District. The following outlines the process and target date for the creation of the TIF: Steps for Considering and Creating a TIF District: t. Governing Body Initiation of Process. a. Governing body resolution establishes the review committee and appoints its representative. b. The Review Committee consists of: 1. A representative of the governing body, to serve as chairperson; 2. A representative of the planning commission, if applicable; 3. A representative designated by each taxing jurisdiction within the proposed TIF district whose ad valorem taxes might be impacted by the project; and 4. Three members (at least one of whom represents the business community) representing the public at -large and selected by the other Review Committee members from a list of seven names submitted by the chairperson of the committee. 2. Review Committee Consideration. a. Committee elects at -large members. b. Committee studies proposed project and makes findings on eligibility of proposed project area and TIF district. c. Committee makes findings on financial impacts of proposed project upon affected taxing jurisdictions and business activities in the proposed TIF district. d. Committee makes a recommendation regarding approval of proposed project and creation of TIF district. 3. Planning Commission Review. a. Planning commission determines whether proposed project plan conforms with comprehensive (master) plan, if applicable. b. Planning commission makes a recommendation regarding approval of proposed project plan. 4. Governing Body Consideration and Approval. a. Governing body must hold two public hearings before adoption of a project plan - one to provide information, including an analysis of potential impacts, and to answer questions, and a second to give interested persons the opportunity to express their views on the proposed project plan. b. Governing body considers the findings and recommendation of the review committee and the resolution and recommendation of the planning commission, if applicable. c. Governing body makes final determination that the proposed TIF district meets the eligibility criteria of the statute, including that the project area is an enterprise area, a historic preservation area, or a reinvestment area. d. Governing body makes finding that the improvement of the area is likely to enhance the value of other real property in the area and to promote the general public interest. e. Governing body adopts ordinance (or resolution) approving the project and establishing the TIF district. lira 7 %TJ 11:14 On September 20, City Council approved Resolution 2016 -15 creating the TIF Review Committee. The Review Committee consisted of the following members: CITY OF OWASSO REPRESENTATIVES: • Owasso City Council - Lyndell Dunn, Mayor • Owasso Planning Commission - David Vines, Commissioner TAXING JURISDICTIONS: • Owasso Public Schools - Dr. Clark Ogilvie, Superintendent • TulsaTech - Deidre Howard, Director of Finance • Tulsa Community College - Sean Weins, VP of Administration • Tulsa City/County Health Department- Reggie Ivey, COO • Tulsa City /County Library - Gail Morris, CFO • Tulsa County - John Smaligo, Commissioner AT- LARGE: • At Large T (Retail /Business Representative) - Heather Manuel, Urban Owasso • At Large 2- Nick Kilo, Edward Jones • At Large 3 - Dr. Jason Drake, Drake Chiropractic The Review Committee, per Oklahoma State Statute, is tasked with making findings as to the eligibility of the TIF; making a recommendation on the proposed Project Plan; and making findings as to the Financial Impact of the taxing jurisdictions. After three meetings, the Review Committee voted unanimously (11-0) to recommend approval of the Owasso Redbud District Project Plan and Increment District No. 1. PLANNING COMMISSION: The Owasso Planning Commission held a public hearing at a Special Meeting on November 21, 2016. The Planning Commission voted unanimously (4 -0) to recommend approval of Owasso Redbud District Project Plan and Increment District No. 1, finding that the proposed TIF District is in compliance with the GrOwasso 2030 Land Use Master Plan. The TIF information has been placed on the City of Owasso website for public viewing and notice of the two required public hearings has been posted and published in the public notice section of the Tulsa World and the Owasso Reporter. TIP ELIGIBILITY In order to establish a tax increment finance district, Section 856(B)(4) (a) of the Act requires that the governing body adopt an ordinance that contains a finding that the Project Area or Increment District meets one of the following criteria: (1) is a reinvestment area, (2) is a historic preservation area, (3) is an enterprise area, or (4) is a combination of the areas specified in divisions (1), (2) and (3) of this subparagraph. Please reference the attached "Eligibility Report." A large part of the Project Area and Increment District is an enterprise area. All of the Project Area and Increment District is a reinvestment area. Therefore, consistent with the Act's requirements, the Project Area and Increment District is eligible for the establishment of a tax increment district. FINANCIAL IMPACT: The ad valorem tax revenue generated from the base assessed value of property within the increment district is distributed to the taxing jurisdictions according to each jurisdiction's levy. Throughout the life of the project, the base revenue will continue to flow to the taxing jurisdictions. In the event of a general reassessment of property values within the increment district, the ad valorem tax revenue received by the taxing jurisdictions will be proportionately adjusted. To this extent, the taxing jurisdictions are not affected by the implementation of tax increment financing through ad valorem apportionment. Once development of the property within the increment district occurs, the market value increases, and so the assessed value of that property also increases. The difference between the ad valorem tax revenue produced by this increased value and that produced by the base assessed value —the incremental increase or increment —is apportioned (i.e. allotted) to an apportionment fund that is used to pay the eligible public costs of the project either directly or through the issuance of bonds. This apportionment of ad valorem tax increments will continue for the lesser of a period of 25 fiscal years from the date of approval or until all eligible public costs are paid. Once the tax apportionment period expires, the revenue from the increased assessed value of property within the increment district will be divided among the taxing jurisdictions, in addition to the revenue from the base assessed value that these entities will have continued to receive. The proposed project will have a positive long -term financial benefit for the Owasso community, affected taxing jurisdictions, and business activities. Correspondingly, no appreciable adverse impact is likely to result from the project for the taxing jurisdictions or business activities within the Project Area. The impact of anticipated development on the provision of governmental services is balanced by the public improvements and infrastructure component in the Project Plan, which addresses public costs associated with the project and minimizes the burden of providing additional government services. PROJECT PLAN: The Owasso Redbud District Project Plan is a project plan as defined under the Oklahoma Local Development Act, 62 O.S. §850, et seq., and is referred to here as the "Project Plan." The project is being undertaken by the City of Owasso, Oklahoma ( "City ") to develop the area surrounding Main Street, known as the Redbud District, achieve the City's development objectives, improve the quality of life for its citizens, stimulate private investment, and enhance the tax base. At the heart of this project is the creation of the Redbud District as a special and unique place within Owasso, a place to live, work, shop, and play. Beginning with the Downtown Master Plan in 2001, the City has prioritized the revival of its Main Street and surrounding area. Since that time, through several planning documents, including approval of the Downtown Overlay District promoting smart development in the area, and robust branding, the Redbud District is ripe for its transformation. The City, through this Project Plan, is continuing its effort to revive its downtown and make the Redbud District a destination area for residents and visitors. The effort to create such a place requires public assistance to stimulate private development. This Project Plan is a critical element in fostering public - private partnerships to create the type of development that the City seeks but can achieve only by means of the financing tools available under the Oklahoma Local Development Act, including tax increment financing. An increment district provides funding for public sector costs to stimulate private development and provide improvements to and beautification of the area to create the dense, high - quality development that the City contemplates. The project will be financed from a combination of public and private sources, including apportionment of ad valorem and sales tax increments from Increment District No. 1, City of Owasso. RECOMMENDATION: Staff recommends the City Council hold the second public hearing to provide information and to give interested persons the opportunity to express their views on the Owasso Redbud District Project Plan and Increment District No. 1. ATTACHMENTS: Proposed TIF Adoption Schedule Eligibility Report Project Plan Recommended by Review Committee & Planning Commission Financial Impacts Report Planning Commission Resolution 2016 -02 Findings and Recommendation of the TIF Review Committee Memo from CEDL to OEDA regarding impact of TIF on Owasso Public Schools sV The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Ordinance 1093— Approving Owasso Redbud District Project Plan and Creating Increment District No. 1 DATE: December 16, 2016 PUBLIC HEARING: On December 6, the City Council held the first of two required Public Hearings on the possible creation of a Tax Increment Financing (TIF) District in the downtown Owasso Redbud District area. The primary purpose of the first hearing was to provide information and to answer questions. The purpose of the second public hearing is to give interested persons the opportunity to express their views on the proposed plan. 14:1930•114PX *13910 V Zl•f;A The Council is asked to take action on an ordinance approving the creation of Increment District No. 1. The proposed ordinance would: • Adopt and approve the Project Plan, • Ratify and confirm the recommendations and findings of the Review Committee and the Planning Commission, • Create and name the Increment District, • Define the boundaries of the Project Area and of the Increment District No. 1, and • Approve authorizations for the City, the OPWA and the City Manager to implement the Project Plan. Council is also being asked to approve an emergency clause for the ordinance so the creation of the TIF would become effective during calendar 2016. At subsequent meetings, the Council will be asked to work with staff and consultants from Center for Economic Development Law (CEDL) to develop a more in -depth policy document that would outline the specifics of how the TIF funds could be spent and how the Assistance in Development Financing would be allotted. This proposed timeline would approve TIF District before the end of the 2016 calendar year, but would allow the Council adequate time to create a policy document that would guide future TIF decisions. The Owasso Planning Commission voted unanimously to recommend approval of the Project Plan and the Creation of Increment District No. 1. The TIF Review Committee voted unanimously (11 -0) to recommend approval of the Owasso Redbud District Project Plan and Increment District No. 1. RECOMMENDATION: Staff recommends approval of Ordinance 1093, adopting the Project Plan and creating Increment District No. 1. Additionally, staff recommends the Council vote to declare an emergency, making the Ordinance effective immediately. ATTACHMENTS: Ordinance 1093 Project Plan CITY OF OWASSO, OKLAHOMA ORDINANCE 1093 AN ORDINANCE RELATING TO PART 12, PLANNING, ZONING AND DEVELOPMENT, CHAPTER 5, TAX INCREMENT FINANCING DISTRICTS, SECTION 12 -501, OWASSO RE, DBUD DISTRICT — INCREMENT DISTRICT NO. 1, APPROVING AND ADOPTING THE OWASSO REDBUD DISTRICT PROJECT PLAN PURSUANT TO THE OKLAHOMA LOCAL DEVELOPMENT ACT; DESIGNATING AND ADOPTING PROJECT AREA AND INCREMENT DISTRICT BOUNDARIES; ESTABLISHING A DATE FOR THE CREATION OF INCREMENT DISTRICT NO. 1, CITY OF OWASSO; ADOPTING CERTAIN FINDINGS; AUTHORIZING THE CITY OF OWASSO TO CARRY OUT AND ADMINISTER THE PROJECT PLAN; ESTABLISHING A TAX APPORTIONMENT FUND; DECLARING APPORTIONED FUNDS TO BE SPECIAL FUNDS OF THE CITY OF OWASSO OR THE OWASSO PUBLIC WORKS AUTHORITY; AUTHORIZING THE USE OF INCREMENT REVENUES FOR THE PAYMENT OF CERTAIN PROJECT COSTS; AUTHORIZING THE OWASSO PUBLIC WORKS AUTHORITY TO CARRY OUT CERTAIN PROVISIONS OF THE PROJECT PLAN; RATIFYING AND CONFIRMING THE ACTIONS, RECOMMENDATIONS AND FINDINGS OF THE REVIEW COMMITTEE AND THE OWASSO PLANNING COMMISSION; DIRECTING CONTINUING APPORTIONMENT; PROVIDING FOR SEVERABILITY; AND DECLARING AN EMERGENCY THIS ORDINANCE ENACTS AND CODIFIES PART 12, CHAPTER 5, SECTION 12 -501, OF THE OWASSO CODE OF ORDINANCES. WHEREAS, the City of Owasso, Oklahoma ( "City ") has prepared the proposed Owasso Redbud District Project Plan ( "Project Plan ") in accordance with the Oklahoma Local Development Act, 62 O.S. §850, et seq. ( "Act "); and WHEREAS, the purpose of the Project Plan is to help the City achieve its development objectives by authorizing the appropriate and necessary public support and assistance for the development and enhancement of the area surrounding Main Street, known as the Redbud District, as a special and unique place within Owasso, a place to live, work, shop, and play ( "Project "); and WHEREAS, the Project Plan supports the City's efforts to achieve its development objectives, improve the quality of life for its citizens, stimulate private investment, and enhance the tax base, thereby making possible investment that would be difficult without the adoption of the Project Plan and the apportionment of incremental ad valorem and sales tax revenues; and WHEREAS, the Owasso Redbud District Project Review Committee ( "Review Committee "), comprised of a representative of the City, a representative of the Owasso Planning Commission ( "Planning Commission "), representatives of each of the affected taxing jurisdictions (including Tulsa County, Owasso Public Schools, Tulsa City- County Library, Tulsa City- County Health Department, Tulsa Community College, and Tulsa Technology Center) and three members of the public at large, one of whom is a retailer or a representative of a retail organization, has reviewed the Project Plan; and WHEREAS, the Review Committee has reviewed the proposed Project Area and the proposed ad valorem and sales tax Increment District No. 1, the City of Owasso (as defined in Section 6 of this ordinance) ( "Increment District No. 1 "), in accordance with the criteria specified in the Act and has determined that Increment District No. 1 is eligible for designation as an increment district and for development under the Act and that the financial impacts on the affected taxing jurisdictions and business activities from implementation of the Project Plan are positive; and WHEREAS, the Review Committee has adopted its findings and recommends to the City Council the approval of the Project Plan, including Increment District No. 1; and WHEREAS, the Planning Commission has determined that the Project Plan conforms to the GrOwasso 2030 Land Use Master Plan and is desirable; and WHEREAS, the Planning Commission has adopted a resolution recommending to the City Council the approval of the Project Plan, including Increment District No. 1; and WHEREAS, part of the Project Area, including Increment District No. 1, is within a state designated enterprise zone and therefore meets the definition of an enterprise area as defined by the Act; and WHEREAS, the Project Area, including Increment District No. 1. meets the definition of a reinvestment area as defined by the Act; and WHEREAS, the projected investment and development are difficult, but possible, within the Project Area and Increment District No. 1 if the Project Plan is adopted and implemented; and WHEREAS, tax increment financing is a necessary component in generating economic development in the Project Area and Increment District No. 1; and WHEREAS, the apportioned increment revenues derived from Increment District No. l will be used to finance eligible project costs contained in Section VIII of the Project Plan; and WHEREAS, the establishment of the Increment District No. 1 will work in conjunction with existing programs and other locally implemented economic development efforts in order to encourage economic development in the Project Area; and WHEREAS, the Project is expected to generate substantial new investment within Increment District No. I and to stimulate additional indirect economic benefits outside of Increment District No. 1 which would not occur without the Project; and 2 WHEREAS, the Project Plan provides tools which will supplement and not supplant or replace normal public functions and services; and WHEREAS, the boundaries of the Increment District No. 1 do not dissect any similar area nor create an unfair competitive advantage; and WHEREAS, maximum effort has been made to allow full public knowledge and participation in the application of the Act in the review and approval of the Project Plan; and WHEREAS, all required notices have been given and all required hearings have been held in connection with the Project Plan, as prescribed by the Act, the Oklahoma Open Meetings Act, 25 O.S. §301, et seq., and other applicable law; and WHEREAS, pursuant to said notice, all persons present were given an opportunity to be heard for and against the Project Plan; and WHEREAS, the City has the right, pursuant to the Act, to make minor amendments to the Project Plan; and WHEREAS, the Owasso Public Works Authority, a public trust, is authorized and designated to carry out certain provisions of the Project Plan, pursuant to the Act; and WHEREAS, the City deems it appropriate and desirable and in the best interest of the City and its citizens to adopt and approve the Project Plan, including the establishment of Increment District No. 1. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA THAT TO WIT: SECTION ONE (1): Part 12, Planning, Zoning and Development, Chapter 5, Tax Increment Financing Districts, Section 12 -501, Owasso Redbud District— Increment District No. 1, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be adopted as follows: SECTION 12 -501 OWASSO REDBUD DISTRICT - INCREMENT DISTRICT NO. 1 1. In order to develop the eligible Project Area, the City elects to utilize Article 10, Section 6C of the Constitution of the State of Oklahoma and the Act, which authorize the use of local taxes for specific public investments and assistance in development financing, and which provide for the direction of apportionment of local taxes to plan, finance, and carry out development of unproductive, undeveloped, underdeveloped, or blighted areas as determined by the governing body of a city, town or county. 2. The Project Plan is hereby adopted and approved, as recommended by the Owasso Planning Commission and the Review Committee. As used herein "Owasso Redbud District Project Plan" or "Project Plan" shall mean the document dated December 20, 2016, and comprised of one cover sheet, six pages of text, four exhibits labeled Exhibits A, B, C, and D, and titled "Owasso Redbud District Project Plan." 3. The membership of the Review Committee and all actions taken and all recommendations and findings made in connection with the Project Plan by the Review Committee and the Owasso Planning Commission are hereby ratified and confirmed. 4. For identification purposes, the name of the increment district, which is an ad valorem and sales tax increment district, shall be Increment District No. 1, City of Owasso. 5. Increment District No. 1 is hereby created as of the date of the adoption of this ordinance. 6. The boundaries of the Project Area and the boundaries of Increment District No. 1 are shown on Exhibit A of the Project Plan and are hereby designated and adopted as follows: Project Area and Increment District No. I Legal Description Section A Beginning at the southeast corner of Lot 6, Block 1 of the Owasso Industrial Park, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence west along said south lot line a distance of 57 feet, thence north along said lot line a distance of 283 feet, Thence west along south lot of said lot a distance of 490 feet, Thence north along said lot line a distance of 24 feet, Thence west along said lot line a distance of 41 feet, Thence north along said lot line a distance of 240.2 feet to the northwest corner of said Lot 6, Thence to a point 17.45 feet north and 50.26 feet west of northwest corner of said Lot 6, Thence west a distance of 393.5 feet to a point 149.63 feet south of the southwest corner of Lot 1, Block 1 of Owasso Industrial Parks Phase IV, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence north a distance of 332.1 feet to the Northwest corner of said Lot 1, Block 1, Thence east a distance of 87.7 feet to a point on the north lot line of said Lot 1, Block 1, Thence north a distance of 255 feet to a point 165 feet south and 310 feet east of the southwest corner of Lot 5, Block 1 of Ivadel, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence west a distance of 310 feet to a point 165 feet south of said Lot 5, Block 1, Thence north a distance of 495 feet to the northwest corner of Lot 1, Block 1, of Ivadel, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence west a distance of 457.07 feet to the southwest corner of Lot 4, Block 34, Owasso Original Town, a subdivision in the City of Owasso, Tulsa County, Oklahoma, also a point on the east right -of -way line of the Southern Kansas Oklahoma Railroad right -of -way, Thence north along said railroad right -of way a distance of 994.2 feet, Thence continuing north along said railroad right -of -way a distance of 385.2 feet, Thence north a distance of 55 feet along the quarter section line to a point on the east right -of -way of said railroad, thence northwest along said railroad right -of -way a distance of 95.2 feet, Thence west a distance of 35.7 feet along said railroad right -of -way, Thence northwest along said railroad right -of -way a distance of 331.4 feet, Thence east a distance of 141.8 feet to a point on the east right -of -way of said railroad, also a point on the south right -of -way of West Broadway Street, Thence northwest along said railroad right -of -way a distance of 1213.8 feet to the to the northwest corner of Lot 11, Block 8, of Greenlees, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence east along said north line of said subdivision a distance of 202.94 feet to the southwest corner of Lot 10, Block 5, of 2 Starlane, a subdivision in the City of Owasso, Tulsa county, Oklahoma, Thence north along the west line of said Lot 10 a distance of 125 feet to the northwest corner of said Lot 10, also a point on the south right -of -way of West Third Street North, a street in the City of Owasso, Thence east along said right -of -way a distance of 885.1 feet to the northwest corner of Lot 4, Block 6, Owasso Original Town, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence north along the east right -of -way of North Atlanta Street West a distance of 138.1 feet to the northwest corner of Lot 2, Block 3 of the said subdivision, Thence east a distance of 162.1 feet to the southeast corner of Lot 16, Block 2, of Crestview Estates, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence north a distance of 150 feet to a point on the east line of Lot 14, Block 2 of said subdivision, Thence east 5 feet to a point on the east line of Lot 14, Block 2 of said subdivision, Thence north 340.4 feet to the northeast corner of Lot 9, Block 2 of said subdivision, Thence east 18.73 feet to the southeast corner of Lot 1, Block 2 of said subdivision, Thence north along the east line of said Lot I a distance of 139.07 feetto the northeast comer of said lot, also a point on the south right -of -way line of West Fourth Street North, a street in the City of Owasso, Thence east along said south right -of- way line a distance of 121.2 to a point on the west right -of -way line of North Main Street, a street in the City of Owasso, Thence south along said west right -of -way line a distance of 305 feet, Thence east a distance of 75 feet to a point on the east right -of -way line of North Main Street, a street in the City of Owasso, Thence south along the said east right -of -way line a distance of 5 feet, Thence west 75 feet to a point on the west right -of -way of said street, Thence south along the said west right -of- way a distance of 95 feet, Thence east along said west right -of -way a distance of 5 feet, Thence south along said west right -of -way a distance of 80.38 feet, Thence east a distance of 70 feet to a point on the said east right -of -way line, Thence south along said east right -of -way a distance of 150 feet, also a point on the north line of Lot 2, Block 2, of Owasso Original Town, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence east a distance 653.2 feet to the northeast corner of Lot 1, Block 1 of said subdivision, Thence south a distance of 453.85 feet to the southwest corner of Lot 13, Block 6, of Wilawood, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence east a distance of 1,190.2 feet to the southeast corner of Lot 15, Block 5 of said subdivision, also a point on the west right -of -way of the Mingo Valley Expressway, Thence south along said right -of- way a distance of 210 feet to northeast comer of Lot 1, Block 1, Forrest Drive Industrial Park, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence south along east line of said Lot 1 a distance of 75.5 feet, Thence southwest a distance of 604.82 feet to the southeast corner of Lot 6, Block 1, of Forrest Drive Industrial Park, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence west along the south line of said Lot 6, a distance of 47.58 feet, Thence south along the right -of -way of Mingo Valley Expressway a distance of 161.4 feet, thence southwest along said right -of -way a distance of 235.4 feet, thence southwest along said right -of -way a distance 159.1 feet, Thence west along said right -of -way a distance of 208.3 feet, Thence south along said right -of- way a distance of 113.2 feet, Thence west 247.8 feet along said right -of -way to the southwest corner of Safeway, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence south 110.56 feet to the northeast corner of Lot 1, Block 1, Dogwood Center, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence south along said lot east line a distance of 37.5 feet, Thence east a distance of 257 feet to the northeast corner of Lot 1, Block 2, Owasso Business Park, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence south along the east line of said lot a distance of 125 feet, Thence east along the north line of said lot a distance of 200 feet to the northeast corner of said Lot 1, Thence southwest a distance of 247.06 feet to the southeast corner of said Lot 1, Thence continuing southwest a distance of 42.94 feet to a point on the east line of Lot 4, Block 2, of said subdivision, Thence southwest a distance of 303.51 feet to the southeast corner of Lot 5, Block G 2 of said subdivision, Thence east a distance of 163.68 feet to the southwest comer of Lot 2, Block 3, of said subdivision, Thence northeast a distance of 246.55 feet to a point on the west line of Lot 1, Block 3, of said subdivision, Thence north a distance of 250.56 feet to the northwest corner of said Lot 1, Thence southeast a distance of 35.49 feet to the northeast corner of said Lot 1, Thence southeast a distance of 455.7 feet to the southeast corner of Lot 2, Block 3 of said subdivision, also a point on the west right -of -way line of Mingo Valley Expressway, Thence southeast along the west right -of -way of Mingo Valley Expressway a distance of 93.2 feet, Thence southeast along the west right -of -way of Mingo Valley Expressway a distance of 225.1 feet, Thence south along west right -of- way of Mingo Valley Expressway a distance of 796.9 feet to a point on the south right -of -way line of Fifth Avenue, a street in the City of Owasso, Thence south along the west right -of -way of Mingo Valley Expressway a distance of 786.60 feet, Thence west a distance of 586.68 feet to the southeast corner of Lot 6, Block 1, Owasso Industrial Park, a subdivision in the City of Owasso, Tulsa County, Oklahoma, the Point of Beginning, containing 207 acres, more or less. And Section B Beginning at the northwest corner of Lot 1, Block 1, Atchison Topeka & Santa Fe, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence southeast along said lot line a distance of 974.78 feet, Thence continuing southeast along the Southern Kansas Oklahoma railroad right -of -way a distance 619.4 feet to a point on the north right -of -way of East 76th Street North, a street in the City of Owasso, Thence continuing southeast along the said railroad right -of -way a distance of 88.7 feet to a point on the south right -of -way of East 76th Street North, Thence continuing southeast along the said railroad right -of -way a distance of 510.6 feet, thence east along said railroad right -of- way a distance of 19.6 feet to the east line of the N/2 NW /4 of Section 31, T -21 -N, R -13 -E, Thence south a distance of 785.3 feet to the SE corner of said N/2 NW /4, Thence west along the south line of said N/2 N W/4 a distance of 2,633.6 feet to a point on the east right -of -way of North Mingo Road, a street in Tulsa County, Thence north along said east right -of -way ofNorth Mingo Road a distance of 1261.4 feet to a point on the south right -of -way of East 76th Street North, Thence east along said south right -of -way line a distance of 1318.1 feet, Thence north along said south right -of -way line a distance of 10.00 feet, Thence east along said south right -of -way line a distance of 215.0 feet, Thence north a distance of 300 feet, Thence east a distance of 148 feet to a point on the west line of Lot 1, Block 1, Atchison Topeka & Santa Fe, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence north along the west line of said Lot I a distance of 1150.6 feet to the northwest corner of Lot 1, Block 1, Atchison Topeka & Santa Fe, the Point of Beginning, containing 94 acres, more or less. The City Council hereby finds and determines: A. That part of the Project Area, including Increment District No. 1, is within an enterprise area as defined by the Act; B. That the Project Area, including Increment District No. 1, is a reinvestment area as defined by the Act; C9 C. That the financial impacts of the Project Plan and Project on the affected taxingjurisdictions and business activities within Increment District No. 1 are positive and that the economic benefits for the community as a whole offset any adverse impacts; D. That the improvement of the Project Area is likely to enhance the value of other real property in the area and to promote the general public interest; E. That the Project Plan complies with the guidelines of 62 O.S. §852, including specifically paragraphs 1 and 2; F. That the aggregate net assessed value of the taxable property in all increment districts within the City, as determined pursuant to the Act, does not exceed 35% of the total net assessed value of the taxable property within the City; G. That the aggregate net assessed value of the taxable property in all increment districts within the City, as determined pursuant to the Act, does not exceed 25% of the total net assessed value of any affected school districts located within the City; H. That the land within all increment districts within the City does not exceed 25% of the total land area of the City; and I. That the Project Plan is feasible and conforms to the GrOwasso 2030 Land Use Master Plan. 8. The following Project and Increment District No. 1 authorizations are hereby approved: A. The City is designated as the principal entity responsible for implementation and is authorized to carry out and administer the provisions of the Project Plan and to exercise all powers necessary or appropriate thereto pursuant to Section 854 of the Act, and the City reserves the power to make minor amendments to the Project Plan in accordance with Section 858(D) of the Act. Changes in project costs incurred pursuant to Section VIII(B) of the Project Plan (those not to be financed with apportioned tax increments) do not require an amendment; and B. The Owasso Public Works Authority, a public trust with the City as its sole beneficiary, shall have the authority to carry out certain provisions of the Project Plan, including the authority to: (1) issue tax apportionment bonds or notes, or both; (2) pledge revenues from current and future fiscal years to repayment; (3) incur Project Costs pursuant to Section VIII of the Project Plan; (4) provide funds to or reimburse the City for the payment of project costs and other costs incurred in support of the implementation of the Project; and (5) incur the cost of issuance of bonds for payment of such costs and to accumulate appropriate reserves, if any, in connection with them; and C. The City Manager, Warren Lehr, or his successor in office shall be the person in charge of implementation of the Project Plan in accordance with the provisions, authorizations, and respective delegations of responsibilities contained in the Project Plan. 9. The sales tax increment is a portion of the City's sales taxes generated within Increment District No. 1, to be determined by a formula to be approved by resolution of the City Council in accordance with the Act. The ad valorem increment is the ad valorem revenue in excess of the revenue generated by the base assessed value of Increment District No. 1(as determined by the Tulsa County Assessor in accordance with the Act), i.e., the new revenue attributable to increases in the value of property within Increment District No. 1. 10. The increment of the taxes generated by Increment District No. 1 may be used to pay project costs authorized by Section VIII of the Project Plan for a period not to exceed twenty -five (25) years from the effective date of Increment District No. 1, as provided by law, or the period required for payment of the project costs authorized by Section VIII of the Project Plan, whichever is less. 11. During the period of apportionment, the tax apportionment fund (a) shall be available to pay project costs under Section VIII of the Project Plan, (b) shall constitute special funds of the City or, at the direction of the City, the Owasso Public Works Authority, a public trust, and (c) shall not be subject to annual appropriation as a part of the general fund of the City. 12. Pursuant to Section 6C of Article X of the Constitution of the State of Oklahoma and the Act, the direction of apportionment shall continue beyond the current fiscal year for the duration of Increment District No. 1 or the period required for the payment of project costs authorized by the Project Plan, whichever is less. 13. The Project Plan is hereby determined to be desirable and is approved. SECTION TWO (2): REPEALER All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION THREE (3): SEVERABILITY If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held invalid or unconstitutional, such portion shall not affect the validity of the remaining portions of this ordinance. SECTION FOUR (4): EMERGENCY CLAUSE It being immediately necessary for the preservation of the peace, health, safety, and public good of the City of Owasso, and the citizens thereof, that the provisions of this ordinance take effect and be put into full force and effect, an emergency is declared to exist by reason whereof this ordinance shall take effect immediately and be put in full force and effect from and after the date of its enactment, as provided by law. SECTION FIVE (5): CODIFICATION This ordinance shall be codified in Part 12, Chapter 5, Section 12 -501. PASSED by the City Council of Owasso, Oklahoma on the _ day of December, 2016, with the Emergency Clause voted on and approved separately. Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney 0 Lyndell Dunn, Mayor Recommended by Review Committee Adopted OWASSO REDBUD DISTRICT PROJECT PLAN INCREMENT DISTRICT NO. 1, CITY OF OWASSO PREPARED BY: THE CITY OF OWASSO, OKLAHOMA G \ZY OF OWASSO O f) ( Y \NO t OF HE -f WITH THE ASSISTANCE OF: CENTER FOR ECONOMIC DEVELOPMENT LAW 301 North Harvey, Suite 100 Oklahoma City, Oklahoma 73102 (405) 232 -4606 econlaw @econlaw.com Recommended by Review Committee OWASSO REDBUD DISTRICT PROJECT PLAN INTRODUCTION The Owasso Redbud District Project Plan is a project plan as defined under the Oklahoma Local Development Act, 62 O.S. §850, et seq., and is referred to here as the "Project Plan." The project is being undertaken by the City of Owasso, Oklahoma ( "City ") to develop the area surrounding Main Street, known as the Redbud District, achieve the City's development objectives, improve the quality of life for its citizens, stimulate private investment, and enhance the tax base. At the heart of this project is the creation of the Redbud District as a special and unique place within Owasso, a place to live, work, shop, and play. Beginning with the Downtown Master Plan in 2001, the City has prioritized the revival of its Main Street and surrounding area. Since that time, through several planning documents, including approval of the Downtown Overlay District promoting smart development in the area, and robust branding, the Redbud District is ripe for its transformation. The City, through this Project Plan, is continuing its effort to revive its downtown and make the Redbud District a destination area for residents and visitors. The effort to create such a place requires public assistance to stimulate private development. This Project Plan is a critical element in fostering public - private partnerships to create the type of development that the City seeks but can achieve only by means of the financing tools available under the Oklahoma Local Development Act, including tax increment financing. An increment district provides funding for public sector costs to stimulate private development and provide improvements to and beautification of the area to create the dense, high - quality development that the City contemplates. The project will be financed from a combination of public and private sources, including apportionment of ad valorem and sales tax increments from Increment District No. 1, City of Owasso. BOUNDARIES OF PROJECT AREA AND INCREMENT DISTRICT The Project Area is the area in which project activities will take place and is generally located within the following boundaries: beginning at the western terminus of North Carlsbad Street, east along West 3rd Street to the east side of North Atlanta Street, north one lot, then east one lot, then north to West 4th Street, then east along West 4th Street to North Main Street, south to one lot north of West 3rd Street, then east along West 3rd Street to one lot before Cedar Street, south to East 2nd Street, then east along East 2nd Street to the west Owasso Expressway service road, then south along Owasso Expressway to East 71st Street, west generally along East 71st Street to South Main Street, north to West 5th Avenue, west to North Mingo Road, north along Mingo Road to West 2nd Avenue (E 76th St N), east along West 2nd Avenue to the western side of the Owasso Sertoma Center, north to the railroad tracks, then across the railroad tracks back to North Carlsbad Street and West 3rd Street. The Increment District is designated Increment District No. 1, City of Owasso, and is the area from which the increment is generated. Increment District No. 1 is the same area as the Project Area. The Project Area and Increment District No. 1 boundaries are depicted on Exhibit A. The Project Area and Increment District No. 1 boundaries are described on Exhibit B. 1 Recommended by Review Committee II��r�IP7ti<iiZil �7ti71�� i<\7 �l Most of the Project Area is an enterprise area, as defined by the Oklahoma Local Development Act. It lies within an enterprise zone, designated by the Oklahoma Department of Commerce to be a disadvantaged portion of the City of Owasso. All of the Project Area is a reinvestment area, as defined by the Oklahoma Local Development Act. Public improvements are required to reverse economic stagnation or decline, to serve as a catalyst for expanding employment, to attract investment, and to preserve and enhance the tax base. Investment, development, and economic growth in the area are difficult, but possible if the provisions of the Oklahoma Local Development Act are used. The Project Area is unproductive, undeveloped, underdeveloped, or blighted within the meaning of Article 10, §6C of the Oklahoma Constitution, and suffers from conditions inhibiting development. IV. OBJECTIVES The principal objectives of the project and Increment District No. 1 are: A. To achieve development goals and objectives for the Redbud District contained in the Downtown Master Plan, the Downtown Overlay District Plan, and the GrOwasso 2030 Land Use Master Plan. B. To preserve and enhance the tax base and make possible investment, development, and economic growth that would otherwise be difficult without the project and the apportionment of incremental ad valorem and sales tax revenues. C. To support the creation of attractive, high - quality, and viable mixed -use developments to draw residents and visitors. D. Where appropriate, to support the development, improvement, and /or expansion of light industry to increase employment. E. To encourage existing property and business owners in the Redbud District to invest and to attract new investment and business to the Project Area. F. To provide start-up and incubator space to new and expanding businesses and to promote small- business - friendly opportunities for innovation and collaboration in the Project Area. G. To stimulate and promote the Redbud District as a walkable, vibrant destination. H. To provide a public benefit through the construction of public infrastructure and improvements to allow for the development of the area. V. STATEMENT OF PRINCIPAL ACTIONS Implementation actions for the project, including all necessary, appropriate and supportive steps, will consist principally of the following: F] Recommended by Review Committee A. Project planning, design and approval. B. Public infrastructure improvements. C. Development of mixed -use projects, as well as retail, restaurant, residential, and office projects. D. Enhancement of existing businesses and encouragement of new businesses. E. Creation of start-up and incubator spaces for new and expanding businesses. VI. ESTABLISHMENT OF INCREMENT DISTRICT NO. 1, CITY OF OWASSO A. This Project Plan creates Increment District No. 1, City of Owasso, an ad valorem and sales tax increment district. B. The sales tax increment is a portion of the City's sales taxes generated within Increment District No. 1, to be determined by a formula to be approved by resolution of the Owasso City Council in accordance with the Oklahoma Local Development Act. C. The ad valorem increment is the ad valorem revenue in excess of the revenue generated by the base assessed value of Increment District No. 1 (as determined by the Tulsa County Assessor in accordance with the Oklahoma Local Development Act), i.e., the new revenue attributable to increases in the value of property within Increment District No. 1. D. The ad valorem and sales tax increment may be used to pay Project Costs authorized by Section VIII of this Project Plan for a period not to exceed twenty -five (25) fiscal years from the effective date of Increment District No. 1, as provided by law, or the period required for payment of the Project Costs authorized by Section Vlll, whichever is less. During the period of apportionment, the tax apportionment fund (1) shall be available to pay Project Costs under Section VIII, (2) shall constitute special funds of the City, or, at the direction of the City, the Owasso Public Works Authority, a public trust, or another public entity designated by the City, and (3) shall not be subject to annual appropriation as a part of the general fund of the City. VII. PROJECT AND INCREMENT DISTRICT AUTHORIZATIONS A. The City is designated and authorized as the principal public entity to carry out and administer the provisions of this Project Plan and to exercise all powers necessary or appropriate thereto as provided in the Oklahoma Local Development Act, 62 O.S. 4854. B. The Owasso Public Works Authority (OPWA), or another public entity designated by the City pursuant to Section VI, is authorized and designated to carry out implementation actions for the project, including all necessary, appropriate, and supportive steps pursuant to development agreements with private developers. Such public entity is also authorized and designated to carry out those provisions of the project related to issuance of bonds or notes as provided in Sections 854(6) and 863 of the Oklahoma Local Development Act, subject to approval of the governing body of the City of any 3 Recommended by Review Committee specific notes or bonds. OPWA is authorized to assist in carrying out this Project Plan and to exercise all powers necessary or appropriate thereto pursuant to Section 854 of the Oklahoma Local Development Act, except for approval of this Project Plan and those powers enumerated in paragraphs 1, 2, 3, 4, 7, 13 and 16 of Section 854. As a public entity designated by the City, OPWA or another public entity designated by the City is authorized to: (1) issue tax apportionment bonds or notes, or both; (2) pledge revenues from current and future fiscal years to repayment; (3) incur Project Costs pursuant to Section VIII of this Project Plan; (4) provide funds to or reimburse the City for the payment of Project Costs and other costs incurred in support of the implementation of the project; and (5) incur the cost of issuance of bonds for payment of such costs and to accumulate appropriate reserves, if any, in connection with them. Project Costs shall mean (a) the public costs authorized to be paid pursuant to Section VIII of this Project Plan, and (b) costs necessary or appropriate to implement this Project Plan other than costs authorized by Section VIII, which may be authorized without amendment to this Project Plan. C. The City Manager, Warren Lehr, or his successor in office shall be the person in charge of implementation of the Project Plan in accordance with the provisions, authorizations, and respective delegations of responsibilities contained in this Project Plan. VIII. BUDGET OF ESTIMATED PROJECT COSTS TO BE FINANCED BY TAXES APPORTIONED FROM INCREMENT DISTRICT NO. 1, CITY OF OWASSO A. The Project Costs will be financed by the apportionment of ad valorem and sales tax increments from Increment District No. 1. The Project Costs categories are: Assistance in Development Financing $ 13,800,000.00 Public Infrastructure, Facilities, and Improvements $ 3,000,000.00 Implementation and Administration $ 200,000.00 TOTAL Project Costs $ 17,000,000.00 Plus any financing costs, costs of issuance, necessary or appropriate reserves, and interest on repayment of Project Costs. B. Additional costs necessary or appropriate to implement this Project Plan that are to be financed by other than apportioned tax increments may be approved by the City at any time. The provisions of this Section Vlll are not a limitation on Project Costs to be financed by other than apportioned tax increments. C. Assistance in Development Financing will be provided only for projects that are determined, in the City's and /or OPWA's discretion: (1) to meet the City's approved development goals and objectives for the Project Area, as expressed from time to time in the City's plans and policies, and (2) to provide adequate consideration and public benefit in return for the public investment. H Recommended by Review Committee IX. FINANCING PLAN AND REVENUE SOURCES A. Financing Plan. Some public improvements, in anticipation of private investment, will be funded by the City from sources other than apportioned tax increments, which may be reimbursed once increment is generated by the development within Increment District No. 1. Private developers within the Project Area may be required to construct the necessary improvements for specific projects at their initial expense. The financing of private developments will be provided by private equity and private financing. Most Project Costs incurred in connection with the implementation of the Project Plan will be financed on a pay -as- you -go basis. B. Financing Authorizations. Without assistance, development of this type and on this scale within the Project Area would not occur. The implementation of the Project Plan shall be financed in accordance with financial authorizations, authorized from time to time by the City. C. Financing Revenue Sources. The revenue sources expected to finance Project Costs authorized by Section VIII are the incremental ad valorem and sales tax revenues attributable to investment and development within Increment District No. 1. D. Financial Reports and Audits. The development activities undertaken by the City, pursuant to this Project Plan, shall be accounted for and reported by the appropriate and necessary annual fiscal year audits and reports. E. Other Necessary and Supporting Costs. OPWA or another public entity designated by the City pursuant to Section VI, is authorized to issue bonds and notes and to apply for and obtain grants from other sources for costs incurred or to be incurred in connection with the project and the construction of improvements therein in addition to Project Costs to be financed pursuant to Section VIII. X. PRIVATE AND PUBLIC INVESTMENTS EXPECTED FOR THE PROJECT A. Private and Public Investments Expected from the project and Increment District No. 1. The total private investment in the Project Area if fully realized is estimated to exceed $100,000,000.00. Private investment in Increment District No. 1 is expected to consist of new mixed -use developments, expansion of existing businesses, creation of new businesses, development of new retail, restaurant, residential, and office projects, and light industrial development (where appropriate). Public investment will include public infrastructure improvements and assistance in development financing to support private investment and enhance new and existing businesses. l.7 Recommended by Review Committee B. Public Revenue Estimated to Accrue from the Project and Increment District No. 1. The estimated incremental increases in tax revenue, which will serve as the revenue source for financing the Project Costs authorized by Section VIII, is the public revenue directly attributable to the project described herein. Both the City and the State will experience increases in tax revenues that are not a part of Increment District No. 1. Ad valorem taxing entities will experience additional revenues from increasing values within the surrounding area but outside of Increment District No. 1. Incremental sales tax revenues are estimated to range between $35,000 and $75,000 annually. Incremental ad valorem revenues are estimated to range between $280,000 and $1,350,000 annually. Total incremental revenues estimated to be generated over the 25 -year lifespan of Increment District No. 1 range between $18,000,000 and $25,000,000. The developments anticipated by the project will not result in a measurable increase in demand for services by or in costs to the affected taxing entities. The economic benefits of the project for the affected taxing jurisdictions indicate positive financial impacts for the entire community. The aggregate impacts from implementation of the Project Plan are positive and include the achievement of the objectives set forth in Section IV. XI. LAND USE Existing uses and conditions of real property in Increment District No. 1 are shown on the attached Exhibit C. A map showing the proposed improvements to and proposed uses of the real property in Increment District No. 1 is attached Exhibit D. Implementation of the Project Plan requires no changes to the GrOwasso 2030 Land Use Master Plan or zoning. The Project Plan complies with the objectives and priorities of the GrOwasso 2030 Land Use Master Plan. D Exhibit A Project Area and Increment District No.1 Boundaries Exhibit B Project Area and Increment District No. 1 Boundaries Legal Description Section A Beginning at the southeast corner of Lot 6, Block 1 of the Owasso Industrial Park, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence west along said south lot line a distance of 57 feet, thence north along said lot line a distance of 283 feet, Thence west along south lot of said lot a distance of 490 feet, Thence north along said lot line a distance of 24 feet, Thence west along said lot line a distance of 41 feet, Thence north along said lot line a distance of 240.2 feet to the northwest corner of said Lot 6, Thence to a point 17.45 feet north and 50.26 feet west of northwest corner of said Lot 6, Thence west a distance of 393.5 feet to a point 149.63 feet south of the southwest corner of Lot 1, Block 1 of Owasso Industrial Parks Phase IV, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence north a distance of 332.1 feet to the Northwest corner of said Lot 1, Block 1, Thence east a distance of 87.7 feet to a point on the north lot line of said Lot 1, Block 1, Thence north a distance of 255 feet to a point 165 feet south and 310 feet east of the southwest corner of Lot 5, Block 1 of Ivadel, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence west a distance of 310 feet to a point 165 feet south of said Lot 5, Block 1, Thence north a distance of 495 feet to the northwest corner of Lot 1, Block 1, of Ivadel, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence west a distance of 457.07 feet to the southwest corner of Lot 4, Block 34, Owasso Original Town, a subdivision in the City of Owasso, Tulsa County, Oklahoma, also a point on the east right -of -way line of the Southern Kansas Oklahoma Railroad right -of -way, Thence north along said railroad right -of way a distance of 994.2 feet, Thence continuing north along said railroad right -of -way a distance of 385.2 feet, Thence north a distance of 55 feet along the quarter section line to a point on the east right -of -way of said railroad, thence northwest along said railroad right -of -way a distance of 95.2 feet, Thence west a distance of 35.7 feet along said railroad right -of -way, Thence northwest along said railroad right -of -way a distance of 331.4 feet, Thence east a distance of 141.8 feet to a point on the east right -of -way of said railroad, also a point on the south right -of -way of West Broadway Street, Thence northwest along said railroad right -of -way a distance of 1213.8 feet to the to the northwest corner of Lot 11, Block 8, of Greenlees, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence east along said north line of said subdivision a distance of 202.94 feet to the southwest corner of Lot 10, Block 5, of Starlane, a subdivision in the City of Owasso, Tulsa county, Oklahoma, Thence north along the west line of said Lot 10 a distance of 125 feet to the northwest corner of said Lot 10, also a point on the south right -of -way of West Third Street North, a street in the City of Owasso, Thence east along said right -of -way a distance of 885.1 feet to the northwest corner of Lot 4, Block 6, Owasso Original Town, a subdivision in the City of 1 Owasso, Tulsa County, Oklahoma, Thence north along the east right -of -way of North Atlanta Street West a distance of 138.1 feet to the northwest corner of Lot 2, Block 3 of the said subdivision, Thence east a distance of 162.1 feet to the southeast corner of Lot 16, Block 2, of Crestview Estates, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence north a distance of 150 feet to a point on the east line of Lot 14, Block 2 of said subdivision, Thence east 5 feet to a point on the east line of Lot 14, Block 2 of said subdivision, Thence north 340.4 feet to the northeast corner of Lot 9, Block 2 of said subdivision, Thence east 18.73 feet to the southeast corner of Lot 1, Block 2 of said subdivision, Thence north along the east line of said Lot 1 a distance of 139.07 feet to the northeast corner of said lot, also a point on the south right -of -way line of West Fourth Street North, a street in the City of Owasso, Thence east along said south right -of -way line a distance of 121.2 to a point on the west right -of -way line of North Main Street, a street in the City of Owasso, Thence south along said west right -of -way line a distance of 305 feet, Thence east a distance of 75 feet to a point on the east right -of -way line of North Main Street, a street in the City of Owasso, Thence south along the said east right - of -way line a distance of 5 feet, Thence west 75 feet to a point on the west right -of -way of said street, Thence south along the said west right -of -way a distance of 95 feet, Thence east along said west right -of -way a distance of 5 feet, Thence south along said west right -of -way a distance of 80.38 feet, Thence east a distance of 70 feet to a point on the said east right -of -way line, Thence south along said east right -of -way a distance of 150 feet, also a point on the north line of Lot 2, Block 2, of Owasso Original Town, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence east a distance 653.2 feet to the northeast corner of Lot 1, Block 1 of said subdivision, Thence south a distance of 453.85 feet to the southwest corner of Lot 13, Block 6, of Wilawood, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence east a distance of 1,190.2 feet to the southeast corner of Lot 15, Block 5 of said subdivision, also a point on the west right -of -way of the Mingo Valley Expressway, Thence south along said right - of -way a distance of 210 feet to northeast corner of Lot 1, Block 1, Forrest Drive Industrial Park, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence south along east line of said Lot 1 a distance of 75.5 feet, Thence southwest a distance of 604.82 feet to the southeast corner of Lot 6, Block 1, of Forrest Drive Industrial Park, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence west along the south line of said Lot 6, a distance of 47.58 feet, Thence south along the right -of -way of Mingo Valley Expressway a distance of 161.4 feet, thence southwest along said right -of -way a distance of 235.4 feet, thence southwest along said right -of -way a distance 159.1 feet, Thence west along said right -of -way a distance of 208.3 feet, Thence south along said right -of -way a distance of 113.2 feet, Thence west 247.8 feet along said right -of -way to the southwest corner of Safeway, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence south 110.56 feet to the northeast corner of Lot 1, Block 1, Dogwood Center, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence south along said lot east line a distance of 37.5 feet, Thence east a distance of 257 feet to the P) northeast corner of Lot 1, Block 2, Owasso Business Park, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence south along the east line of said lot a distance of 125 feet, Thence east along the north line of said lot a distance of 200 feet to the northeast corner of said Lot 1, Thence southwest a distance of 247.06 feet to the southeast corner of said Lot 1, Thence continuing southwest a distance of 42.94 feet to a point on the east line of Lot 4, Block 2, of said subdivision, Thence southwest a distance of 303.51 feet to the southeast corner of Lot 5, Block 2 of said subdivision, Thence east a distance of 163.68 feet to the southwest corner of Lot 2, Block 3, of said subdivision, Thence northeast a distance of 246.55 feet to a point on the west line of Lot 1, Block 3, of said subdivision, Thence north a distance of 250.56 feet to the northwest corner of said Lot 1, Thence southeast a distance of 35.49 feet to the northeast corner of said Lot 1, Thence southeast a distance of 455.7 feet to the southeast corner of Lot 2, Block 3 of said subdivision, also a point on the west right -of -way line of Mingo Valley Expressway, Thence southeast along the west right -of -way of Mingo Valley Expressway a distance of 93.2 feet, Thence southeast along the west right -of -way of Mingo Valley Expressway a distance of 225.1 feet, Thence south along west right -of -way of Mingo Valley Expressway a distance of 796.9 feet to a point on the south right -of -way line of Fifth Avenue, a street in the City of Owasso, Thence south along the west right -of -way of Mingo Valley Expressway a distance of 786.60 feet, Thence west a distance of 586.68 feet to the southeast corner of Lot 6, Block 1, Owasso Industrial Park, a subdivision in the City of Owasso, Tulsa County, Oklahoma, the Point of Beginning, containing 207 acres, more or less. And Section B Beginning at the northwest corner of Lot 1, Block 1, Atchison Topeka & Santa Fe, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence southeast along said lot line a distance of 974.78 feet, Thence continuing southeast along the Southern Kansas Oklahoma railroad right -of -way a distance 619.4 feet to a point on the north right -of -way of East 76th Street North, a street in the City of Owasso, Thence continuing southeast along the said railroad right -of -way a distance of 88.7 feet to a point on the south right -of -way of East 76th Street North, Thence continuing southeast along the said railroad right -of -way a distance of 510.6 feet, thence east along said railroad right -of -way a distance of 19.6 feet to the east line of the N/2 NW /4 of Section 31, T -21 -N, R -13 -E, Thence south a distance of 785.3 feet to the SE corner of said N/2 NW /4, Thence west along the south line of said N/2 NW /4 a distance of 2,633.6 feet to a point on the east right -of -way of North Mingo Road, a street in Tulsa County, Thence north along said east right -of -way of North Mingo Road a distance of 1261.4 feet to a point on the south right - of -way of East 76th Street North, Thence east along said south right -of -way line a distance of 1318.1 feet, Thence north along said south right -of -way line a distance of 10.00 feet, Thence 3 east along said south right -of -way line a distance of 215.0 feet, Thence north a distance of 300 feet, Thence east a distance of 148 feet to a point on the west line of Lot 1, Block 1, Atchison Topeka & Santa Fe, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence north along the west line of said Lot 1 a distance of 1150.6 feet to the northwest corner of Lot 1, Block 1, Atchison Topeka & Santa Fe, the Point of Beginning, containing 94 acres, more or less. 4 Exhibit C Existing Uses and Conditions Exhibit D Proposed Improvements and Uses "1-,I-k Anticipated Development ®Mixed Use Industrial Residential © Commercial -..; _ t ` - -I L'• R ..A 1 r'y A •. sd TCity W i mits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Final Plat - Glover Owasso DATE: December 16, 2016 BACKGROUND: The City of Owasso received an application for review and approval of a one (1) lot, one (1) block Final Plat for Glover Owasso. The subject property is located on the east side of the US -169 Service Road at 10505 N Owasso Expressway. The subject property is approximately 5.00 acres in size, and Is currently zoned CS (Commercial Shopping). A Specific Use Permit (SUP I6 -03) for Glover Coffee Creek Dealership was approved by City Council for this property on September 13, 2016. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North CS (Commercial Undeveloped Commercial City of Owasso Within PUD? Shopping PUD -18 Within Overlay District? US -169 Overlay Water Provider South CS (Commercial Undeveloped Commercial City of Owasso Shopping) PUD -18 East RS -3 (Residential Single Stormwater Transitional City of Owasso Family) PUD -18 Detention /Residential West AG (Agriculture) US -169 Public City of Owasso SUBJECT PROPERTY /PROJECT DATA: Property Size 5.00 acres Current Zoning SUP 16 -03 - CS Commercial Shopping) Proposed Use Commercial Lots /Blocks 1 Lot, 1 Block Number of Reserve Areas N/A Within PUD? PUD 18 Within Overlay District? US -169 Overlay Water Provider Washington County Rural Water District #3 Applicable Paybacks Storm siren fee of $35 /acre, Elm Creek Sewer Payback of 1,580 /acre Streets (public or private) N/A ANALYSIS: The Final Plat indicates two (2) 26' access points along the US -169 Service Road. Perimeter and interior utility easements are shown on the plat that will allow utility companies adequate access to serve the development. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks. I lF_IilZIILLCZeZoldil&1W I*] The Planning Commission reviewed this item at their meeting on December 12, 2016, voting 3 -0 to recommend approval of the Final Plat. RECOMMENDATION: Staff recommends approval of the Final Plat for Glover Owasso. ATTACHMENTS: Aerial Map Final Plat, Glover Owasso Glover Owasso 1" = 376 ft Final Plat 11/15/2016 711, - This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso Public staff for the most up -to -date information. R 14 E Ew9] IYetx sMC, xailx $ N F m fi S Ensr 9cm sm¢r xvx3n' Ro+oli�MVO Nabs. Final Plat Glover Owasso .An HE t ASIOY�RtER 1I F SECTION I IOWNSNIpIWFMI -0E111, O1IM. GO11HN I' '1 A1 O1rK NrNNMF<1/N n sogomBlON wn wN m =, cnr orown sso, misn cam r, sulE ov oanxomn rc pENwmn Urglatkod OWNER: Glover Real Eslale U.M r, LLC ]w W.slrin -1 iu,— (91ha446-22 ] pholie: 19131446�R3W ConUtt: Man6y Rnighl 1 SURVEYOR /ENGINEER: Tanner ConsulHog, L.L.0 rF3]3RSaYlM1 lewli PVmu�e lh. —(318) 7 a ]CI¢3 phone: (9181 ]4599]9 co Park Unpi ted Unplattetl NORTH a•mtl �µmg cloy« Owaw mUq{KI REME E M..NEN01VEHIM ",A YEMEN ON I, FAMILMORNUNR, SIR. NBATTEE END,EILLESODAD SNUNN w EIU [m OE IA IMIFI a SERWX �ICFl DE*vA'A+MFErv{EA Mx1 OHNBMAAaOmS MEEOTIE CMi SUR q m.UNwM1 THAT DOBEASAMEEW.NLY. NDN IXIPR:IN O.A.L.LNERALAII, AS, CONAFTED 1. 1. SAY 'TO TERMS, Ill. lU' F ASpm TIF HIM IRS OF -A I. A BECAME .11111 IXEM`S'LE. TA 'I. I .'AM" DR A CASTABLES BY SCOTT FILE TERMS I M`M' T A BASTA-1 OF LIARS '1' 1. ME HAN OF FIFFEENERCHE ADD IMA�lM I SO I, IMF ON LESS ART. I AN I, RAEENxITa{O[NAICNN{ ME. IREDAABEIINMMMAMI{FDDAD Ma IxUENtuTN N{'IUI'1 ANO NAT! 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BI A134CABLE M[N TAY Nww ,I, NAME MAIL BE EST MARY FACED ME AMA MN NATO 9 5 FRALLEANY ROMBROND {5'{II MOON, THE MACENEOKO DNNII NAS GEM{ O Tm XTxOm[{n M. HE �AICNF CHATINDS, I'll, OLATTEN, SO STAR ED C.C. �s5. ¢ {wsE iu3ii1F {.m ld;V(XEUUEFSiMA� uVnUE AN IT EIR IOASWXD .111RAYETAILTS HI I. AMENTEENTANNATTE MET DEED ADD ATN�rfA IAxMO{ED HE SVDICwrauEEN FDA INwAV { Mw MM HMEST CICEE, MI MA 4AVUY xI ADLEAMIy MMD q A.—,1 iIT ENa IX LAND Opp ID SAME. ND1 T OFFLIALLICAMCAB'M. ILI AIMXAEMAipx HIM OF CASSIMICILLETA-1 "`AMFHMAF MALT,. � HE DEL EMR•Ac ' v' s ACCESSIONAL N _ DENTSEAMENTEL SIAM U. .M i CWxryq N{u 1 EMi.VFEq"u VWM4b@iPITtlIFTIGl CE E ue fi NIIANv KAILASx VCALITHEAMM x0 ITTLENTATITHEREIRREATILAMAINTANSEL NIIIENII BY GICE MEONTO- � �_? ^ sd The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Final Plat - LifepointChurch DATE: December 16, 2016 BACKGROUND: The City of Owasso received an application for review and approval of a one (1) lot, one (1) block Final Plat for Lifepoint Church. The subject property is located on the north side of E 116th St N approximately 1/4 mile east of the railroad track crossing at 10857 E 116th St N. This property is approximately 4.99 acres in size, and is currently zoned AG (Agriculture) and received approval from the Board of Adjustment in November 2010 for a Special Exception (OBOA 10-05) to allow for a church building. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction Church RS -3 (Residential 1 Lot, 1 Block Number of Reserve Areas N/A North Single - Family High Residential Residential City of Owasso City of Owasso Density) Storm siren fee of $35 /acre; Ranch Creek Sanitary Sewer 610.33 /acre Streets (public or private) N/A South C (Commercial Undeveloped /Agriculture Transitional City of Owasso Sho oppi in /A culture) RS -3 (Residential East Single - Family High Residential Residential City of Owasso Density) RS -3 (Residential Stormwater West Single - Family High Detention /Undeveloped Transitional City of Owasso Density) SUBJECT PROPERTY /PROJECT DATA: Property Size 4.99 acres Current Zoning AG (Agriculture) Proposed Use Church Lots /Blocks 1 Lot, 1 Block Number of Reserve Areas N/A Within PUD? N/A Within Overlay District? N/A Water Provider City of Owasso Applicable Paybacks Storm siren fee of $35 /acre; Ranch Creek Sanitary Sewer 610.33 /acre Streets (public or private) N/A ANALYSIS: A final plat has been submitted for Lifepoint Church. The final plat shows one 40' access point and dedicates 60' of right -of -way along E 116'^ St N. Perimeter and interior utility easements are shown on the plat that will allow utility companies adequate access to serve the development. A stormwater detention easement is indicated in the northern portion of the property to accommodate stormwater generated from the development. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks. PLANNING COMMISSION: The Planning Commission reviewed this item at their meeting on December 12, 2016, voting 3 -0 to recommend approval of the Final Plat. RECOMMENDATION: Staff recommends approval of the Final Plat for Lifepoint Church. ATTACHMENTS: Aerial Map Final Plat, Lifepoint Church Lifepoint Church p,: ID 1" = 376 ft Final Plat 11/15/2016 i ! This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual yield conditions. To be sure of complete accuracy. please contact Owasso Public staff for the most up -to -date information. FLAT UP, OF AFRNO., <0 0 0 40 BO ECAIF: 1' . t0' I LET Ix IW III. Tars CROSS SUBOIASIW ARM All ACRES DATE OF PREPMAT :NONM SER to 2010 AD 2 ED I U 6 FINAL PLAT LIFEPOINT LOT 1, BLOEK 1, A ENDOTTAEH OF TIE EIIY OF OWASSO, NLSA EWNiY, OKLAHOMA, PLAT LEGEND EAST. OPONCEY FINE PROPOEEO PNONEI UNE - -- PACPOSEO EASEMENT LIKE -------- - - - - -- EASTNG EACCUETH UNE OWNER: ENGINEER: SURVEYOR: UFEPOINT RAPTISTCHVRCH IMPACT ENOINEERINO AND PUNNING, PLC ATIA6 UNO OFFICE, LLC KENNVANOVER, PENO.XIB76 ANDERTJONESIS RL6, NO.IW PROEGSID BLOCK HADEN M.N.WRNETTROAO OKC1.11,S]66ETPIRESWIJM01] OKC.1NO.6]62, EXPI ILI...I6 OWASSO 0-7. PHONE(91911W l 103 N. BIRCH STREET. SUITE M N160UTH MAN STREET 'E E-AWI DCURACRECG®GMAILCOM ONASSO, OK FAILS WAOONE R, OK]M6] 1 pAOP0EE0 LOT XYM6EA PHONE(91015]6i2Sf PHONE (I dSS9B9] E�NAIL KVANOVERCIMPACT- ENONET EMAIL: AJCATIASIA)DOOFFICEDOM A TRACT MTLANO N SED yA (6. TONNSNIP ME INONE 21 NORTH, MANGE FWAIEEX s' EAST p[ DIAN R AND MERCILM TULSA C 1HT' STALE DIRVEY MEREM. OES.o. IN S 1HE U.S. GGVOINURIi SSEEQNNINC At ME CWMMEST CORNER OF 1NE 1nU5i WtaIER (Q ) 01' iNE EAIC SECTGN . SECTION 51 W((�G� 1NE IT.. 1 DE �OXt1X FFET _0 1XE ,1 OF R�' A. THENCE CON. 6930'St� EASTA A�REF.CE�O RETxI, RFEET OF RENEE EW1H OTOOD..' 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KP1.md1 p pda rwYd tsoam aHew"n K "�RSmsipie°ddAro m:A°I[s rae N'9p. a TMa r'AOZAdrA¢s � AYI Nm wa: sMa DAn a sP[PMAnpi: xMMM u, fpe 0 Sd The City Wirt out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Congestion Mitigation and Air Quality Funds (CMAQ) Agreement Between INCOG and City of Owasso DATE: December 16, 2016 BACKGROUND The City of Owasso submitted an application on August 1, 2016, for the Congestion Mitigation and Air Quality (CMAQ) grant money available through INCOG's Public Fleet Conversion project. The City applied for this grant to assist with the purchase of two CNG /Bi -Fuel pickup trucks and one CNG /Bi -Fuel car. The funding breakdown was 80% federal funds in the amount of $81,513.60 with a 20% local match or $20,378.40. On August 24, 2016, INCOG and Tulsa Area Cities informed staff a partial amount would be awarded to the City of Owasso in the amount of $55,114.00 with a 20% local match or at least $11,023.00. Based on the pre - approved amount, staff has chosen to recommend approval of grant funding for two CNG /Bi -Fuel trucks. AGREEMENT: Below are highlights of the proposed agreement between INCOG and City of Owasso: This agreement will become effective as of the date of execution by all parties and will expire on December 1, 2017; Grantee agrees to maintain odometer readings, fuel consumption records, maintenance records, and written documentation of all other costs associated with the vehicle. These records will be forwarded to INCOG annually for the first three years; Grantee agrees to remove or scrap two vehicles from its fleet and supply proof of removal. FUNDING: It is important to mention, the 20% local match or $11,023.00 was not included in the FY 2016- 2017 budget. Therefore, the funds required for the city's match will be proposed in the FY 2017- 2018 budget. RECOMMENDATION: Staff recommends approval of an agreement between INCOG and City of Owasso for Congestion Mitigation and Air Quality Grant Funds. ATTACHMENTS: INCOG Correspondence - Dated August 24, 2016 Agreement Between INCOG and City of Owasso Regional Partners — Regional Solutions 2 Wesl Second Street Suite 800 1 Tulsa, OK 74103 1 918,584.7526 I www.1NCOG.org August 24, 2016 Roger Stevens City of Owasso 301 W 2nd Ave Owasso OK, 74055 Dear Roger, INCOG and Tulsa Area Clean Cities are pleased to inform you that City of Owasso has been awarded Congestion Mitigation and Air Quality (CMAQ) funding in the amount of $55,114,for the purchase two CNG /Bi -Fuel pick up trucks under our 2016 Request for Proposals for CMAQ Alternative Fuel and Idle Reduction Projects. /Please remember that the local match of 20% of the project costs as you outlined in your application is still required. The City of Owasso did not receive the full amount of $81,514 as requested in the application because the sedan was only eligible to receive 80% of the incremental costs associated with CNG conversion. This combined with requests totaling substantially more than available funds, meant that we were unable to fund the sedan. If you have any questions about this, I am happy to provide you with more information. This letter does not serve as authorization to begin work on this project. A contract will be forthcoming in the next month. Should you need a contract sooner, please contact us and we will do our best to accommodate your request. We look forward to working with you on this project. If you need assistance in selecting equipment or project implementation, please contact us as we are here to help make this project a success. Best, i Adriane Jaynes Energy Programs and Clean Cities Coordinator INCOG 918 -579 -9494 aiavnes @incoe.org • ® TULSA AREA 0.0 0 '� ® CLEAN CITIES Agreement Between INCOG and City of Owasso ! 2016 Agreement Cover Sheet INCOG PROJECT NUMBER: 112415 CFDA NUMBER: 20.205 TIME OF PERFORMANCE: Date of contract execution through December 1, 2017 AGREEMENT AMOUNT: not to exceed $55,114 FUNDING SOURCE: Congestion Mitigation and Air Quality Funds (CMAQ) Parties: Indian Nations Council of Governments 2 W 2nd St, Ste 800 Tulsa, OK 74103 PERFORMING PARTY City of Owasso Parks, Community Development, & Management 301 W 2nd Ave City of Owasso, OK 74055 Page 1 of 7 Contacts: Program Coordinator: Adriane Jaynes Energy Programs Coordinator (918) 579 -9494 ajaynes @incog.org Daniel Jeffries Energy Programs Specialist (918) 579 -9434 djeffries @lncog.org Roger Stevens Agreement Between INCOG and City of Owasso 1 2016 Agreement between INCOG & City of Owasso This Agreement is entered into by and between the Indian Nations Council of Governments ( INCOG) and City of Owasso (Grantee). In consideration of mutual promises herein contained, INCOG and Grantee agree and contract as follows: Grantee Duties Grantee agrees to purchase, on or before December 1, 2017 two CNG /Bi -Fuel pick up trucks, one for Parks and one for Public Works, for which INCOG will reimburse the City a maximum of $55,114 as set forth below. The City agrees to provide a match of at least $11,023, or 20% of the total anticipated project cost. The total amount of this project including the match is anticipated to be $66,137. Grantee agrees to utilize the purchased equipment in its operations; evaluate the use of CNG in its fleet, using criteria and records developed by Grantee; and to report its evaluation to INCOG annually beginning six months after the date of this agreement and continuing yearly thereafter for three years. Grantee agrees to maintain odometer readings, fuel consumption records, maintenance records, and written documentation of all other costs associated with the vehicle. These records will be forwarded to INCOG annually, beginning six months after the date of vehicle purchase, and continuing each year thereafter for the next three years. Grantee agrees to bear all expenses related to the use and maintenance of the vehicle, including but not limited to repairs, license tag, and fuel. For projects involving vehicle purchase(s), Grantee agrees to remove or scrap vehicles from its fleet and supply proof of removal from fleet and /or scrappage of vehicle(s). The number of scrapped or removed vehicles must be at least equivalent to the number acquired using CMAQ funds. For projects involving a vehicle conversion, re- power, or upfit, the EPA emissions certification for each conversion, upfit, and /or engine repower, the project must comply with all state and federal laws and Grantee agrees to provide a copy of the EPA emissions certification for each conversion, upfit, and /or engine repower completed with these funds. In addition, Grantee agrees to visibly mark the vehicle in such a way that promotes alternative fuels and the Tulsa Area Clean Cities Program, and provide photos showing the method of marking the project. Invoicing& Payment Grantee will provide INCOG proof of the purchase, including the bill of sale and manufacturer's invoice. Grantee will comply with invoicing procedures in Attachment A or B, Page 2 of 7 Agreement Between INCOG and City of Owasso 1 2016 which are attached and incorporated by reference, which outlines the procedures to receive payment(s) under this contract. Such requests shall include sufficient documentation to support reimbursement of the expenditure such as invoices, receipts, purchase orders, titles, EPA certificate of conformance, photos documenting vehicle scrappage or removal, and sinage. INCOG staff will review the reimbursement request for compliance with the grant's scope, terms, and conditions. If questions arise regarding some portion of the reimbursement request, INCOG staff will contact the Contractor for additional documentation. INCOG reserves the right to reject invoices not in compliance with its rules or format. INCOG shall remit payment within 60 days of the receipt of an approved invoice, or upon receipt of monies from ODOT. Payment shall be made to Contractor upon the receipt of an invoice. Contractor shall maintain records and accounts that properly document the basis for receipts and disbursements of all funds under this contract. All such records shall be available to INCOG upon reasonable notice. Within 60 days the receipt of the completed and approved reimbursement request with appropriate documentation, or upon receipt of reimbursement from Oklahoma Department of Transporation, INCOG agrees to reimburse grantee an amount not to exceed $55114, for the Purchase 2 CNG /Bi -Fuel pick up trucks and 1 CNG /Bi -Fuel Sedan for Parks, Community Development, & Management. Department of Transportation Requirements Grantee agrees to comply with all procurement procedures required by state and local laws and regulations, and all procurements must conform to applicable Federal procurement laws and Code of Federal Regulation No. 49, Part 18, Subpart C, No. 1836. Grantee agrees that as a condition of receiving any federal financial assistance from the Department of Transportation, it will comply with the National Environmental Protection Act, Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d -et seq., and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, "Nondiscrimination of Federally- Assisted Programs of the Department of Transportation- Effectuation of Title VI of the Civil Rights Act of 1964 ". Availability of Funds These funds are made available to INCOG through the Congestion Mitigation and Air Quality Program (CMAQ), administered by the Oklahoma Department of Transportation (ODOT). INCOG will pay Grantee only from monies made available to INCOG from ODOT. Page 3 of 7 Agreement Between INCOG and City of Owasso 1 2016 These funds will be available only for a limited time period, beginning the effective date of this agreement and ending December 1, 2017. If Grantee is unable to comply with the duties listed above by December 1, 2017, INCOG may choose to unilaterally modify this contract to extend the deadline, or funds may no longer be available for this project. Effective Period of Agreement This agreement will become effective as the date of execution by all parties and will expire on December 1, 2017. if Grantee is unable to comply with the duties listed above by December 1, 2017, INCOG may choose to unilaterally issue a modification of this contract to extend the deadline, or funds may no longer be available for this project. Reimbursement requests must be submitted no later than 15 days of the ending date of this agreement, which is December 1, 2017, unless a contract extension is approved by INCOG. Auditing, Disallowed Costs Grantee shall maintain records and accounts that properly document the basis for receipts and disbursements of all funds under this contract. All such records shall be made available to INCOG upon reasonable notice to Grantee. INCOG reserves the right to request and audit of contract funds. If an audit is required, Grantee shall cooperate fully with an auditor of INCOG's choice, including the State Auditor and Inspector. Americans with Disabilities Act Compliance Contractor shall take the necessary actions to ensure its facilities and employment practices are in compliance with the requirements of the Americans with Disabilities Act. Contractor agrees that its program or activity will comply with the requirements of the ADA. Any costs of such compliance will be the responsibility of Contractor. Under no circumstances will Contractor conduct any activity, which it deems to not be in compliance with the ADA. Notice Regarding the Purchase of American -Made Equipment and Products -Sense of Congress It is the sense of the Congress that, to the greatest extent practicable, all equipment and products purchased with funds made available under this award should be American -made. Indemnification To the extent allowable by law, the Contractor shall save and hold harmless INCOG, its agents, officers and employees from any and all claims, losses suits, damages, judgments, expenses, costs, including attorney fees, and charges of every kind and nature, both legal and otherwise, whether direct or indirect, by reason of injuries or loss suffered by any person or damages to property caused by the Contractor in the performance of this Agreement. Page 4 of 7 Agreement Between TNCOG and City of Owasso 1 2016 This contract sets forth the entire understanding of the parties and shall be interpreted and construed under the laws of the State of Oklahoma. It shall become effective as the first date on which all parties have signed it. Agreed to this Day of 2016 Contract End Date: December 1, 2017 X Indian Nations Council of Governments Chair of the Board 12 Recipent Mayor Page 5 of 7 Agreement Between INCOG and City of Owasso 1 2016 Attachment A: Vehicle Purchase Reimbursement Form Please email the reimbursement request to aiaynes @incog.org with the subject line "grantee name" CMAQ Reimbursement. Grantee Name is seeking $dollar amount in reimbursement for the purchase of Items Purchased. Per our Agreement with INCOG the Grantee Name paid $dollar amount and provided a match of ercent %or$ dollar amount. The following vehicle(s) was /were purchased: (fill in all that aooly) Make: Model or series: Year: Color: VIN #: Style: Odometer reading: Title #: In order to receive reimbursement from INCOG the following should be provided with this reimbursement request: ❑ Copy of Bill of Sale ❑ Copy of Check Issued ❑ Copy of Title for Vehicle (if applicable) ❑ Copy of the EPA emissions certification for each conversion, upfit, and /or engine repower (if applicable) ❑ Proof of removal from fleet and /orscrappage of vehicle(s), as applicable. ❑ Digital photo file(s) of the project displaying required labeling and signage promoting alternative fuels or clean fuel vehicle technology, and clean air. The undersigned, of lawful age, being first duly sworn, on oath says that this invoice or claim is true and correct. Affiant further states that the (work, services, or materials) as shown by this invoice or claim have been (completed or supplied) in accordance with the plans, specifications, orders, or requests furnished the affiant. Date signed: Name: Signature: Name and address for check remittance: Page 6 of 7 Agreement Between INCOG and City of Owasso 1 2016 Attachment B: Equipment Purchase Reimbursement Form Please email reimbursement request to ajavnes @incog.org with the subject line "grantee name" CMAQ reimbursement. Reimbursement for Congestion Mitigation Air Quality (CMAQ) Funds Grantee Name is seeking $dollar amount in reimbursement for the purchase of Items Purchased. Per our Agreement with INCOG the Grantee Name paid $dollar amount and provided a match of ep rcent% or $ dollar amount, The following equipment was purchased: (fill in all that aooly) Manufacturer: Model or series: Year: Title #: Serial #: Brief description of equipment: In order to receive reimbursement from INCOG the following will be provided with this reimbursement request: ❑ Copy of Vendor's Invoice ❑ Copy of Check Issued and Paid 0 Copy of Bill of Sale or Purchase Order ❑ Copy of the EPA emissions certification for each conversion, upfit, and /or engine repower (if applicable) 0 Photo(s) of the project displaying required labeling and signage promoting alternative fuels or clean fuel vehicle technology, and clean air. Date signed: Name: Signature: F777 777 Name and address for check remittance: Page 7 of 7 �_l sd The City Wit out Limits. TO: The Honorable Mayor and Council City Of Owasso From: H. Dwayne Henderson, P.E. City Engineer Subject: Resolution 2016 -25 Application for STP Funds 1061h Street North /North 1291h East Avenue Intersection Improvements Date: December 16, 2016 BACKGROUND: The intersection at 106th Street North /129th East Avenue is owned and maintained by Tulsa County. It is currently one of the most heavily traveled unimproved intersections in the Owasso area. Traffic counts in this area are tabulated below along with the projected counts for 2020 from 2016 Traffic Counts, Location Daily Traffic Daily Traffic Projected Daily Volume Volume Traffic Volume (Vehicles per (Vehicles per (Vehicles per day da 2016 ADT * do 2014 ADT ** 20)0 ADT 129th East Avenue, south 6,702 6,700 7,254 of 106th Street North 129th East Avenue, north 6,342 4,400 6,864 of 106th Street North 106th Street North, east of 7,465 6,300 8,080 129th East Avenue 106th Street North, west of 6,151 5,900 6,658 129th East Avenue * - Post Rejoice Christian School Opening ** - Prior to Rejoice Christian School Opening The intersection has increased in activity as the growth of Owasso has continued north. However, the traffic most assuredly will increase significantly more with the construction of the Rejoice Christian School Campus and the new Wal -Mart Neighborhood Market to the north and 200 new apartment units to the south. In 2016, Tulsa County and the City of Owasso agreed that the project was needed to expand the intersection. We agreed to share costs for the engineering design for the project, right -of- way and eventually the utility relocation, as we did for the East 1 161h Street North /North 129 +h East Ave Project. Staff has prepared a conceptual plan and preliminary design report that will be submitted to INCOG for FY 2016 -17 Surface Transportation Program (STP) funds. These funds are made available on an annual basis by the Federal Highway Administration (FHWA), through the Oklahoma Department of Transportation (ODOT), for the implementation of eligible transportation improvements in the Tulsa Urbanized Area. INCOG administers the grant funding and has established a selection process for the distribution of STP funds. Priority funding is given to projects that meet federal regulations and help advance the Regional Transportation Plan through safety improvements and to projects that reduce traffic congestion. Proposed projects are evaluated for eligibility and priority based on a 100 - point rating system. On December 2, 2016, INCOG solicited for STP funding applications with a submittal deadline of January 31, 2017. PROPOSED RESOLUTION FOR CONSTRUCTION PHASE: Similar to the process utilized in obtaining federal funding assistance for the East 116th Street North and North 129th East Ave Intersection Improvements, a resolution is necessary in order to complete the application process. The 2016 -17 application will request federal funding assistance for the construction of the roadway improvements. If this project is selected in the Spring of 2016, the funding for construction will be targeted in FY 2021 or sooner, depending on funding availability. CONCEPTUAL DESIGN SUMMARY: Both East 106th Street North and North 129th East Avenue are considered secondary arterials in Owasso. The intersection is a heavily used roadway that conveys residential, commercial and school traffic in the area, as well as commuter traffic to and from Owasso. Based on the projected needs for the intersection as the school became fully developed, the engineer for the school mentioned a future need for signals at this intersection. The proposed lane configuration is a 5 -lane roadway section including 2 -lanes in each direction with left turn lanes to expedite left turning movements. The projected right turning movements warrant right -turn lanes for west bound traffic turning north and east bound traffic turning south toward the commercial area and hospital. Also included are sidewalks on each side of the intersection. Based on the conceptual design, the anticipated cost for construction of the proposed roadway improvements is $1,800,000. Construction administration (testing, inspection and administration of pay applications) is equal to 8% of the construction fee. Tulsa County has agreed that paying for 50% of Phase I (engineering design, right -of -way and utility relocations) locally and requesting ODOT funding to contribute to Phase II (construction) would allow us the best chance of obtaining funding. ODOT funding for this project would be through the Surface Transportation Program, which would fund 80% of eligible construction costs, while the local government funds 20 %. Based upon this information, the following is an estimate of the cost distribution: Project Segment Estimate ($ x1000) ODOT Portion ($ x1000) City of Owasso/Tulsa County Shared Portion $ x1000 Construction $1.800 $1.440 $0.360 Administration $0.200 $0.160 $0.040 Utility Relocation $0.600 $0.000 $0.600 Right -of -way $0.850 $0.000 $0.850 Engineering $0.200 $0.000 $0.200 Total Project Cost $3.650 $1.600 $2.050 RECOMMENDATION: Staff recommends approval and authorization of the Mayor to execute a resolution requesting ODOT to consider the construction phase of the East 1061h Street North and North 129 +h East Ave as a candidate for federal funding assistance through the Surface Transportation Program. ATTACHMENTS: Resolution 2016 -25 Location Map CITY OF OWASSO, OKLAHOMA RESOLUTION 2016 -25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR FUNDING BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION FOR THE EAST 106TH STREET NORTH AND NORTH 129TH EAST AVENUE INTERSECTION IMPROVEMENTS WHEREAS, Surface Transportation Program Urbanized Area funds have been made available for transportation improvements within the Tulsa Transportation Management Area; and WHEREAS, The City of Owasso has selected a project described as follows: East 106th Street North and North 1291h East Avenue Intersection Improvement Project; and the selected project is consistent with the local comprehensive plan, including applicable Major Street and Highway Plan Element, and the Regional Transportation Plan; and WHEREAS, the engineer's preliminary estimate of cost is $1,800,000 and Federal participation under the terms of the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA -LU) relating to Surface Transportation Program Urbanized Area funds are hereby requested for funding of 80% of the project cost, and the City of Owasso proposes to match funds for the 20% balance of the project costs; and WHEREAS, the City of Owasso will arrange a qualified ENGINEER licensed in the state of Oklahoma to furnish professional services in the preparation of detailed plans, specifications and estimates; and WHEREAS, the City of Owasso agrees to provide for satisfactory maintenance after completion, and to furnish the necessary right -of -way clear and unobstructed; and WHEREAS, the City of Owasso has required matching funds available and further agrees to deposit with the Oklahoma Department of Transportation said matching funds within thirty (30) days after approval by the Federal Highway Administration. NOW, THEREFORE, BE IT RESOLVED: That the Indian Nations Council of Governments is hereby requested to program the East 106th Street North and North 1291h East Avenue Intersection Improvement Project into the Transportation Improvement Program for the Tulsa Transportation Management Area; that upon inclusion in the Transportation Improvement Program, the Oklahoma Transportation Commission is hereby requested to concur in the programming and selection of this project and to submit the same to the Federal Highway Administration for its approval; and that the Mayor is authorized and directed to execute the above described agreement on behalf of the City of Owasso. ADOPTED this 20th day of December, 2016. Attest: Lyndell Dunn, Mayor Sherry Bishop, City Clerk Approved As To Form: Julie Lombardi, City Attorney SUBJECT PROPERTY CITY OF OWASSO 8/11/2016 106th/129th EAST AVE O 1 I 1 N. Main Street P.O. o Box Iso Owasso, OK 74055 North I IIS MAP IS 1 OIZ IN Ft\I NI \I ION 1 IIRPO) I ON I.I' .\NI) IS N" )1 I \119N I>1 I) "I'(1 918.376.1500 E I I I SLN' - \N \C clef \ I I ANU I RUL SC. \I 1'.. 1191 ()1 'I "111\ \1 \I I .AN "I "N OR K PRI SI N I- A -11ON Itl C'I I l I)F C) \\ \SSC) (IF' � �_�? sd The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: 2016 Dog Park Grading Contract Bid Award DATE: December 16, 2016 BACKGROUND: The City of Owasso Vision 2025 projects were centered on quality of life projects. One of the projects in the funding package included the construction of a new dog park at McCarty Park. The proposed 2 acre dog park is sited on property donated by the Larkin Bailey Foundation and would be adjacent to the football fields. Since the site would be constructed in the floodplain of Ranch Creek, staff designed the site to be raised to an elevation above the 25 -year flood. This elevation should keep the site above standing water of the floodplain. This contract is for the clearing of the site, earthwork to elevate the site, construction of swale to drain the site to Ranch Creek, extending an aggregate driveway and parking lot for future paving by Tulsa County. A sewer service line relocation and two casings installed under the parking lot for a new water line and lighting are included. Lastly, the site will be seeded and sodded to prevent damage to the site until the final finish work can be completed. ADVERTISING FOR BIDS: Advertisements for bids were published on November 2 and November 9, 2016, in accordance with state law and a mandatory pre -bid meeting was held at Owasso Public Works on November 17, 2016, with six (6) contractors in attendance. The bid opening was held on November 30, 2016, at Owasso Public Works. 1111bX6124NIL' i Five (5) bidders submitted bids on this project. The bid results are included in the following Table: Bidder Bid J.E. Dirt Wurx LLC $245.815.55 Ground Level, LLC $297,605.00 Barnes Construction $366,686.40 Lowry Construction $370,170.83 Bret Barnhart Excavating $405,792.00 Engineer's Estimate $406,594.81 The low bidder was J.E. Dirt Wurx LLC, of Wagoner, Oklahoma. The Base Bid is lower than the engineering estimate and budget of $300,000.00. FUNDING: Funds are available from Vision 2025 Funds. RECOMMENDATION: Staff recommends approval to award a construction contract to J.E. Dirt Wurx LLC, of Wagoner, Oklahoma for a total contract amount of $245,815.55 and authorization for the Mayor to execute the contract. ATTACHMENT: Site Map Contract Agreement SECTION 00300 AGREEMENT THIS AGREEMENT is dated as of the 20th day of December, 2016, by and between The City of Owasso (hereinafter called OWNER) and J.E. Dirt Wurx LLC. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: 2016 OWASSO DOG PARK CLEARING AND GENERAL EARTHWORK PROJECT. CITY OF OWASSO, OKLAHOMA The project for which the Work under the contract documents may be the whole or only a part, is described as follows: Clearing, grubbing, grading for a new dog park and parking lot ARTICLE 2. ENGINEER The project has been assigned to the Project Manager or his /her duly authorized representative, who is hereinafter called ENGINEER and who will assume all duties and responsibilities and will have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 3. CONTRACT TIME 3.1 The Work will be substantially completed within sixty (60) calendar days from the date of Notice to Proceed; and completed and ready for final payment in accordance with the General Conditions within ninety (90) calendar days from the date of Notice to Proceed, which will be on or before 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for substantial completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid. 4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that the determination of actual quantities and their classification is to be made by the OWNER at the time of application for payment. 4.3 Contract Amount: Two - hundred forty -five thousand, eight- hundred fifteen and 551100 dollars ($245.815.55) ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications for Payment will be processed by OWNER as provided in the General Conditions. 5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during construction as provided below. All progress payments will be on the basis of the progress of the Work. 5.1.1 Progress payments shall not exceed an amount equal to 90% of the WORK completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of the contract amount. 5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of the Contract Price, less such amounts as OWNER shall determine in accordance with the General Conditions, provided that OWNER has determined that satisfactory progress is being made, and upon approval by the Surety. 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the General Conditions, OWNER shall pay the Contract Price. ARTICLE 6. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work. 6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in the General Conditions. Contractor accepts the determination set forth in the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to underground facilities at or continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. 6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he deems necessary for the performance of the Work at the Contract price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. 6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including the General Conditions. 6.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents. 6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. 6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for the workmanship, labor and materials used in the project for one (1) year after the project has been accepted by the OWNER. 6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials and other items necessary for the completion of the project. The OWNER has issued him a Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement. ARTICLE 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following: 7.1 This Agreement (pages 1 to 6 inclusive). 7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement. 7.3 Advertisement for Bids (Section 00100). 7.4 Requirements for Bidders (Section 00110). 7.5 Instructions to Bidders (Section 00120). 7.6 Bid (Section 00200). 7.7 Bid Bond (Section 00210). 7.8 Bid Affidavits (Section 00220). 7.9 Statement of Bidders Qualifications (Section 00230). 7.10 Certificate of Non- Discrimination (Section 00240). 7.11 Performance Bond (Section 00410). 7.12 Maintenance Bond (Section 00420). 7.13 Statutory payment Bond (Section 00430). 7.14 Notice of Award (Section 00510). 7.15 Notice to Proceed (Section 00520). 7.16 Change Order (Section 00600). 7.17 General Conditions (Section 00700). 7.18 Project Specifications (Section 00800). 7.19 Special Provisions (Section 00900). 7.20 Project Drawings, consisting of Sheets 1 to 11, inclusive, and Standard Drawings. 7.21 Addendum Numbers to _, inclusive. 7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to inclusive). 7.23 Any Modification, including Change Orders, duly delivered after execution of Agreement. There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be altered, amended or repealed by a Modification (as defined in the General Conditions). ARTICLE 8. MISCELLANEOUS 8.1 Terms used in this Agreement which are defined in the General Conditions shall have the meanings indicated in the General Conditions. 8.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3 OWNER and CONTRACTOR each binds himself /herself, his /her partners, successors, assigns, and legal representatives to the other party hereto, his /her partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and binding upon both parties even if a provision or part of the Contract Documents should be held void or unenforceable by law. IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on December 20 2016. OWNER: City of Owasso CONTRACTOR: J.E. Dirt Wurx LLC Lyndell Dunn, Mayor (SEAL) ATTEST: Title Address for giving notices: 0 (SEAL) Title sd The City Wit out Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Christopher A. Garrett Fire Chief SUBJECT: Fire Station No. 1 Parking Lot DATE: December 16, 2016 7_F7 (enel►P113 This year's budget included funding for the replacement of the Fire Station No. 1, south apparatus drive and parking lot concrete pavement. The original pavement was installed with the building in 1994. Since that time, approximately ten percent of the pavement has been replaced due to its deteriorating condition. The remaining original pavement is now in very poor condition and is in need of replacement. The replacement process includes removal of the existing concrete, installation of a stable base, installation of reinforcing rebar, and new concrete curbing and pavement. PROCESS: In the past, the Fire Department has coordinated with the Public Works Department to replace or repair the driveways at Fire Stations Nos. 1 and 2. The Public Works Department provides engineering, project management, and all of the labor for these projects. By utilizing in -house labor, staff is able to maximize the overall efficiency of the project. Some site preparation has been conducted, from which it has been determined that the original pavement did not have any base foundation for support, nor was any reinforcing rebar installed. As the replacement will include these items as part of the standard design, staff is confident that the life span of the new concrete will for exceed what the fire department experienced with the original construction. COST /FUNDING: The Public Works Department has estimated that the cost for the construction materials is approximately $62,000. The Fire Department has included funding for this project in the FY17 Budget as part of its annual capital purchasing strategy. RECOMMENDATION: Staff recommends City Council approve the project and authorize the purchase of construction materials for the replacement of the Fire Station No. 1 parking lot in an amount not to exceed $62,000. CITY OF OWASSO, OKLAHOMA RESOLUTION 2016 -26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA FINDING THAT THE INVESTIGATIVE REPORT CONCERNING FORMER CITY MANAGER RODNEY RAY SHOULD BE KEPT CONFIDENTIAL AS A PERSONNEL RECORD OF THE CITY OF OWASSO AND PROVIDING DIRECTION FOR OTHER CONFIDENTIAL PERSONNEL RECORDS. WHEREAS, the City of Owasso, Oklahoma, has been named in a lawsuit, CV -2013- 00898, Patrick D. Ross v. City of Owasso, wherein a number of claims have been made challenging actions taken by the elected officials of the City; WHEREAS, the sole remaining issue to be resolved in the lawsuit concerns the open records request of Mr. Ross for the public release of the investigative report of former City Manager Rodney Ray; WHEREAS, the District Court of Tulsa County and the Oklahoma Court of Appeals have now both found that the investigative report is a confidential personnel record of the City; WHEREAS, the Oklahoma Court of Appeals has specifically remanded the case to the Owasso City Council for the City Council to determine whether, in its discretion, the confidential record should be made public; WHEREAS, approval of this resolution is in the best interest of the residents of the City of Owasso. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Owasso, Oklahoma, as follows: a. The City Council finds that the confidential employment records of Rodney Ray, including specifically the investigative report, should remain confidential as personnel records of the City and should not be made public; b. The City Council further finds that all confidential personnel records of employees who report directly to the City Council should be maintained as confidential personnel records and should not be publicly disclosed without an affirmative vote to do so by the City Council or by a signed release by the employee directing the public disclosure of their confidential personnel records; c. For all employees of the City who are appointed by the City Manager, the City Manager is authorized to establish those procedures that are necessary to protect the confidential nature of personnel records, and only to release records in accordance with state law, the policies of the City, and/or the consent of employee, all as determined within the sole discretion of the City Manager. Approved this 20th day of December, 2016. Lyndell Dunn, Mayor ATTEST: Sherry Bishop, City Clerk Approved as to Form: Julie Lombardi, City Attorney CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 12/10/16 Department Payroll Expenses Total Expenses Municipal Court 6,021.39 8,575.60 Managerial 22,943.41 31,839.52 Finance 16,252.80 24,373.81 Human Resources 9,265.94 14,796.79 Community Development 17,152.48 26,627.48 Engineering 19,007.38 28,269.00 Information Systems 14,636.23 21,980.97 Support Services 8,364.66 12,567.44 Cemetery 1,214.95 1,845.67 Police Grant Overtime 2,041.20 2,068.41 Central Dispatch 20,733.15 34,951.51 Animal Control 3,974.68 5,795.87 Emergency Preparedness 1,431.18 2,134.39 Stormwater /ROW Maint. 9,789.86 14,975.44 Park Maintenance 9,296.16 14,088.40 Culture /Recreation 5,22676 8,455.98 Community- Senior Center 4,154.51 5,827.07 Historical Museum 664.40 745.98 Economic Development 3,496.85 4,565.65 General Fund Total 175,667.99 264,484.98 Garage Fund Total 7,068.82 10 936.67 Ambulance Fund Total 553.85 621.86 Fire Fund 37 Total 147,344.65 220,783.04 Police Fund 38 Total 145,990.40 220,835.61 Streets Fund 39 Total 13,810.81 22,309.06 Stormwater Fund 27 Total Worker's Compensation Total 2,555.60 3,601.44 Strong Neighborhoods Total 4,056.34 5,824.55 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 12/15116 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 33,285.57 HEALTHCARE MEDICAL SERVICE 36,401.15 HEALTHCARE MEDICAL SERVICE 26,971.79 HEALTHCARE MEDICAL SERVICE 34,843.74 HEALTHCARE MEDICAL SERVICE 13,388.66 HEALTHCARE DEPT TOTAL 144,890.91 DELTA DENTAL DENTAL MEDICAL SERVICE 2,844.66 DENTAL MEDICAL SERVICE 5,201.48 DENTAL MEDICAL SERVICE 4,045.86 ADMIN FEES 2,626.83 DENTAL DEPT TOTAL 14,718.83 VSP VISION MEDICAL SERVICES 2,187.99 ADMIN FEES 1,100.60 VISION DEPT TOTAL 3,288.59 HEALTHCARE SELF INSURANCE FUND TOTAL 162,898.33 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2016 -2017 Budgetary Basis Statement of Revenues & Expenditures As of November 30, 2016 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTAL REVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay TOTAL EXPENDITURES REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): Transfers in - Sales Tax Transfers out - RAN Financing Transfers out TOTAL TRANSFERS NET CHANGE IN FUND BALANCE ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (338,811) $ 1.186,614 $ (2,122,637) $ (931,596) 5,910,949 3,544,741 $ 6,165,967 $ 1,422,104 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 2,534,320 $ 12,668,101 $ 31,574,550 40.12% 15,231 70,173 255,700 27.44% 75,622 428,323 1,090,856 39.26% 34,789 230,296 531,165 43.36% 33,046 283,985 695,750 40.82% 16,215 76,049 104,322 72.90% 34,252,343 40.16% $ $ 2,709,223 $ 13,756,926 $ (1,377,456) $ (6,620,779) $ (18,779,121) 35.26% (71,554) (380,052) (1,195,200) 31.80% (285,182) (976,658) (2,437,020) 40.08% (373,215) (690,085) (3,694,023) 18.68% (26,105,364) 3120% $ $ (2,107,407) $ (8,667,574) 8,146,979 $ $ 601,816 $ 5,089,351 $ 1,248,028 $ 6,338,035 $ 15,725,000 40.31% (169,966) (169,966) (169,967) 0.00% (2,018,688) (10,070,806) (25,824,649) 39.00% $ (940,627) $ (3,902,738) $ (10,269,616) 38.00% $ (338,811) $ 1.186,614 $ (2,122,637) $ (931,596) 5,910,949 3,544,741 $ 6,165,967 $ 1,422,104 � �n 5 The City Wit out Limits. TO: Council and Trustees City Of Owasso, OPWA and OPGA FROM: Linda Jones Finance Director SUBJECT: Annual Report - Red Flag Rule Identity Theft Prevention DATE: December 16, 2016 BACKGROUND: On January 1, 2008, congressional legislation regarding The Red Flag Rule went into effect requiring all public utilities and all governmental agencies to have an identity theft plan in place by May 1, 2009. In compliance with the new legislation, the City of Owasso, the Owasso Public Works Authority, and the Owasso Public Golf Authority adopted Resolution No. 2009 -03 outlining the identify theft prevention program which includes the following: Procedures to identify patterns, practices, and specific forms of activity that indicate the possible existence of identity theft. Semi - annual performance of a risk assessment of all internal operations where identity theft is possible. Periodic revision of the program to reflect changes in risk. Program administration requires: • Governing Body to approve the written identity theft prevention program. • Governing Body to designate a senior manager to oversee the implementation and administration of the program. • Staff to receive formal training on the implementation of the program. Ongoing Requirements: • Complete a periodic review of the Program's operations. • Conduct an Incident Review of all Red Flag events that occurred during the last 6 months to include actions taken to limit customer exposure and any preventive measures put in place. • Write an Annual Report to the Governing Body to report findings and actions taken during the year. ACTION: This is the annual report and no action is needed. ATTACHMENT: Red Flag Annual Review dated November 2016 Red flag Policy Annual Report November 30, 2016 '3�Fi (s7;i�IrL`I� Identity theft is a serious problem in the United States. To combat the problem, as part of the Fair and Accurate Credit Transactions Act of 2003 (the FACT Act), the Federal Trade Commission and several other federal agencies have issued rules requiring creditors (including municipalities under certain circumstances) to develop, adopt and implement written Identity Theft Prevention Programs. The Programs were required to be in place by May 1, 2009. The rules are often referred to as RED FLAG requirements and apply to financial institutions and municipalities that provide utility services and /or other services for which payment is made in arrears. It is the provision of services on a deferred payment basis that makes a municipality a "creditor" as defined under Red Flags. ACTION TAKEN: The City of Owasso adopted Resolution No. 2009 -03 to help protect identity theft and fight theft of customer account information, and provide procedures that identify, detect, and respond to possible signals of identity theft known as Red Flags. As a result, the following list of security enhancements are enforced to ensure the security of customer information: 1) Only allow for applications for service to be made in person; 2) Verify the identification of existing customers if they request information in person, via telephone, via facsimile, or via e -mail. 3) Verify identification of existing customers when requesting to transfer service, change account status, change mailing address, or to terminate service; 4) Verify proof of ownership /lease agreement; 5) Require proper identification when a customer presents a Credit or Debit Card for payment if the name is on the card is different from the name on the utility account. ANNUAL REPORT: Red Flag procedures were reviewed in November 2016. No breach of confidential customer personal identifying information or suspected identity theft was detected over the past year. 0 x L A H 0 AR A pUARIA R11 OR 01VIRONIARMAt OVARIRY MARY FALLIN SCOTT A. THOM OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Executive Director r Governor November 30, 2016 Mr. Roger Stevens, Public Works Director City of Owasso 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. SL000072161023 Morrow Place Residential Phase I Facility No. S -21310 Dear Mr. Stevens: Enclosed is Permit No. SL000072161023 for the construction of 1,586 linear feet of twelve (12) inch PVC sewer line, 3,724 linear feet of eight (8) inch PVC sewer line, and all appurtenances to serve the Morrow Place Residential Phase I, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on November 30, 2016. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Re ctfully, Qusay W�bariti, P. E. Construction Permit Section Water Quality Division QK/ER /RC /ag Enclosure c: Rick Austin, Regional Manager, DEQ REGIONAL OFFICE AT TULSA Brian K Kellogg, P.E., Kellogg Engineering, Inc. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper dlA soy Ink Lo+ +� 0 K I A H 0 M A SCOTT A.THOMPSON 011AMIRI101111"011MFNIAtOOAOIY MARY FALLIN Execulive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. SL000072161023 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT November 30, 2016 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 1,586 linear feet of twelve (12) inch PVC sewer line, 3,724 linear feet of eight (8) inch PVC sewer line, and all appurtenances to serve the Morrow Place Residential Phase I, located in NW14, of Section 4, T -21 -N, R- 14-E, Tulsa County, Oklahoma, in accordance with the plans approved November 30, 2016. By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES' (OAC 252:606) rules and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water Pollution Control Facility Construction. 5) That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe diameter per mile per day. 6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper will, soy Ink 0 i 1 O K L A H O M A SCOTT A. THOMPSON DEPARTMENT Oi VIVIRONMENrAt OUAtIly MARY FALLIN Execelive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. SL000072161023 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT 7) That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. 2 -6 -201 et. seq. For information or a copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That all manholes shall be constructed in accordance with the standards for Water Pollution Control Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of Environmental Quality. 13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 5- 4(c)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling, in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656 - 5-4(c)(3). 707 NORTH ROBINSON, P.O. BOX 1617, OKLAHOMAOTY, OKLAHOMA 73101 -1677 printed on racycted paper with soy Ink 0 0 K I. A If 0 M A OEPAPII.IENI Of NyIPOHMINIAI OUAVIY SCOTT A. THOM OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY MARYfALLIN EExecutiveOMulder r Governor PERMIT No. SL000072161023 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. 707 NORTH ROBINSON, P.O. BOX 1671, OKLAHOMA CITY, OKIAIIOMA 73101 -1677 printed on recycled paper with soy Ink 0 M