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Home My WebLink About2017.01.03_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Tuesday, January 3, 2017 - 6:30 pm 06 1. Call to Order Mayor Lyndell Dunn 2. Invocation Father Christopher Waters of The Anglican Church of St. Paul 3. Flag Salute 4. Roll Call S. Presentation of the Character Trait of Self - Control Ray Adcock, Character Council Member 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • December 20, 2016, Regular Meeting B. Approve claims 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to an agreement for engineering services for the East 116th Street North, from Garnett Road to North 1291h East Avenue, Roadway Improvements Roger Stevens Staff recommends approval of an Agreement for Engineering Services for the East 116th Street North, from Garnett Road to North 129th East Avenue, Roadway Improvements with Guy Engineering, in the amount of $362,590 and authorization for the Mayor to execute the agreement. 9. Report from City Manager • Monthly Public Works Project Status Report 10. Report from City Attorney 11. Report from City Councilors 12. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 12/24/16 • Health Care Self- Insurance Claims - dated as of 12/29/16 13. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) Owasso City Council January 3, 2017 Page 2 14. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, December 30, 2016. Sherry Bishop ity Clerk NOTE: A reception will be held following the OPGA meeting to recognize newly appointed Assistant City Manager, Chris Garrett and newly appointed Fire Chief, David Hurst. OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, December 20, 2016 The Owasso City Council met in regular session on Tuesday, December 20, 2016, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, December 16, 2016. 1. Call to Order Mayor Lyndell Dunn called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor John -David Meissner of New Heights Church, 3. Flag Salute Mayor Dunn led the flag salute. 4. Roll Call Present Absent Mayor- Lyndell Dunn None Vice -Mayor - Chris Kelley Councilor - Doug Bonebrake Councilor- Bill Bush Councilor- Jeri Moberly A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi Mayor Dunn recognized Boy Scout Pack #897 of Owasso and moved to Item 6. 6. Citizen request to address the Council Kathryn Helton requested the removal of the grass island located in the cul -de -sac near her driveway at 8925 N 119 E Avenue. Mayor Dunn asked Mr. Lehr to review Ms. Helton's request and report to the City Council. Mayor Dunn moved to Item 5. 5. Presentation of the Employee of the Year Warren Lehr presented Brian Dempster, Community Development Department, as the Employee of the Year. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • December 6, 2016, Regular Meeting • December 13, 2016, Regular Meeting B. Approve claims C. Accept public infrastructure including a concrete approach, sidewalk and fire hydrant /water line including all appurtenances at Owasso Industrial Park Phase IV, located at 200 E 5th Avenue Owasso City Council December 20, 2016 Page 2 D. Approve the Second Amended Interlocal Agreement of the Regional E -911 Board to include the City of Broken Arrow, Oklahoma as a participating jurisdiction, and other related provisions E. Approve and authorize the Mayor to execute the following "Agreement for Urban Engineering Services" (Engineers Agreement): • Khoury Engineering, Inc., for a water main, fire hydrants and sidewalks for the Mowery Lofts, located at the intersection of W Is' Street and N Main Street. • Olsson Associates, for water main, driveway and culverts for Lifepoint Church, located at 10857 E 116 St N • Cowan Group Engineering, for entry pavement within the right -of -way, storm sewer manhole, water line improvements and sidewalk for Home 2 Suites, located at 8882 N Garnett Rd Ms. Moberly moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $424,590.25. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 B. Consideration and appropriate action relating to items removed from the Consent Agenda None PUBLIC HEARING 9. The City Council will conduct a public hearing for the purpose of giving members of the public an opportunity to be heard prior to any vote on the proposed Owasso Redbud District Project Plan, including Increment District No. 1, City of Owasso Bronce Stephenson along with Emily Pomeroy, Center for Economic Development Law, presented the item. At 6:52 pm, the Mayor opened the Public Hearing for comment. There was one comment from the audience. At 6:54 pm, the Mayor closed the Public Hearing. 10. Consideration and appropriate action relating to Ordinance 1093, approving and adopting the Owasso Redbud District Project Plan pursuant to the Oklahoma Local Development Act; designating and adopting project area and increment district boundaries; establishing a date for the creation of Increment District No. 1, City of Owasso; adopting certain findings; authorizing the City of Owasso to carry out and administer the project plan; establishing a tax apportionment fund; declaring apportioned funds to be special funds of the City of Owasso or the Owasso Public Works Authority; authorizing the use of increment revenues for the payment of certain project costs; authorizing the Owasso Public Works Authority to carry out certain provisions of the project plan; ratifying and confirming the actions, recommendations and findings of the review committee and the Owasso Planning Commission; directing continuing apportionment; providing for severability; and declaring an emergency Bronce Stephenson presented the item recommending approval of Ordinance 1093. There were no comments from the audience. After discussion, Dr. Kelley moved, seconded by Ms. Moberly to approve Ordinance 1093, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council December 20, 2016 Page 3 Staff further recommended approval of the attachment of an emergency clause making the Ordinance effective immediately. There were no comments from the audience. Mr. Bonebrake moved, seconded by Dr. Kelley to approve the emergency clause for Ordinance 1093, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to the final plat for Glover Owasso located at 10505 N Owasso Expressway Bronce Stephenson presented the item recommending approval of the Final Plat for Glover Owasso. There were no comments from the audience. After discussion, Dr. Kelley moved, seconded by Ms. Moberly to approve the Final Plat for Glover Owasso. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to the final plat for Lifepoint Church located at 10857 E 116 St N Bronce Stephenson presented the item recommending approval of the Final Plat for Lifepoint Church. One person addressed the Council. After discussion, Mr. Bush moved, seconded by Dr. Kelley to approve the Final Plat for Lifepoint Church. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 13, Consideration and appropriate action relating to an agreement for Congestion Mitigation and Air Quality Funds (CMAQ) Roger Stevens presented the item recommending approval of an agreement with the Indian Nation Council of Governments (INCOG) for the Congestion Mitigation and Air Quality Grant in the amount of $55,114 for the purchase of two CNG(Bi -Fuel Pick -up Trucks. There were no comments from the audience. After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve the agreement in the amount of $55,114 with INCOG, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to Resolution 2016 -25, authorizing the submission of an application to the Oklahoma Department of Transportation requesting federal funding assistance through the Surface Transportation Program for the E 106 St N and N 129 E Ave Intersection Improvements Dwayne Henderson presented the item recommending approval of Resolution 2016 -25. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve Resolution 2016 -25, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council December 20, 2016 Page 4 15. Consideration and appropriate action relating to the award of a bid for infrastructure improvements (clearing and earthwork) for the Owasso Dog Park, an Excess Vision 2025 fund project Dwayne Henderson presented the item recommending award of a bid to J.E. Dirt Wurx LLC, of Wagoner, Oklahoma for a total contract amount of $245,815.55 and authorization for the Mayor to execute the contract. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to award the bid to J.E. Dirt Wurx LLC in the amount of $245,815.55 and authorize the Mayor to execute the contract, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 16. Consideration and appropriate action relating to the Fire Station No. 1 Parking Lot Replacement Project Chris Garrett presented the item recommending approval of the project and authorization to purchase construction materials in an amount not to exceed $62,000. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the project and authorize the purchase, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 17. Consideration and appropriate action relating to the Mayor's appointment to fill vacancies on boards and commissions Mayor Dunn removed Item 17 from the agenda. 18. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing litigation styled, Patrick D. Ross vs. City of Owasso, CV- 2013 - 00898, District Court of Tulsa County, such executive session provided for in O.S. 25, Section 307 (8)(4) Mayor Dunn presented the item, Mr. Bonebrake moved, seconded by Mr. Bush to enter into executive session. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 At 7:30 pm, the Council, along with Warren Lehr, Julie Lombardi, Michele Dempster, and David Weatherford, Attorney, Birmingham, Morley, Weatherford & Priore entered into executive session. At 7:46 pm, the Council returned to open session. 19. Consideration and appropriate action relating to Resolution 2016 -26, a resolution finding that the investigative report concerning former City Manager Rodney Ray should be kept confidential as a personnel record of the City of Owasso and providing direction for other confidential personnel records David Weatherford presented the item recommending approval of Resolution 2016 -26. Owasso City Council December 20, 2016 Page 5 There were no comments from the audience. Mr. Bonebrake moved, seconded by Ms. Moberly to approve Resolution 2016 -26, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 20. Report from City Manager Mr. Lehr announced the appointment of Fire Chief Chris Garrett as the new Assistant City Manager and Deputy Chief David Hurst as the new Fire Chief, a reception will be held following the January 3, 2017, meeting; and the non - emergency offices of the City will be closed December 23, 26, and January 2. 21. Report from City Attorney None 22. Report from City Councilors Mr. Bonebrake offered congratulations to Chief Garrett and Deputy Chief Hurst and commended the Public Works Department for their winter storm preparation efforts. 23. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 12/10/16 • Health Care Self- Insurance Claims - dated as of 12/15/16 • Monthly Budget Status Report - November 2016 • Comprehensive Annual Financial Report for Fiscal Year Ending June 30, 2016 • Red Flag Rule Identity Theft Prevention Program - Annual Report dated November 2016 • DEQ Permit No. SL000072 1 61 023 for the construction of 1,586 linear feet of twelve (12) inch PVC sewer line, 3,724 linear feet of eight (8) inch PVC sewer line, and all appurtenances to serve the Morrow Place Residential Phase I, Tulsa County, Oklahoma 24. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 25. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 7:53 pm. Lyndell Dunn, Mayor Lisa Wilson, Minute Clerk Claims List 1/3/2017 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL TREASURER PETTY CASH CC REFUND /SMITH 50.00 TREASURER PETTY CASH CC REFUND /CORNERSTONE 50.00 TREASURER PETTY CASH CC REFUND /RANDOLPH 50.00 TREASURER PETTY CASH LICENSE REFUND 20.00 TOTAL GENERAL 170.00 MUNICIPAL COURT JPMORGAN CHASE BANK TRAVEL EXPENSE 16.03 JPMORGAN CHASE BANK LODGING EXPENSE 53.23 TOTAL MUNICIPAL COURT 69.26 MANAGERIAL JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 23.87 JPMORGAN CHASE BANK TRAVEL EXPENSE 26.49 TREASURER PETTY CASH PASTOR MEETING EXPENSE 12.00 JPMORGAN CHASE BANK EMPLOYEE RECOGNITION 200.00 JPMORGAN CHASE BANK MEETING EXPENSE 100.00 JPMORGAN CHASE BANK SAMS- SUPPLIES 2996 TREASURER PETTY CASH PASTOR MEETING EXPENSE 12.00 JPMORGAN CHASE BANK MEETING EXPENSE 26.33 JPMORGAN CHASE BANK CMAO- CONFERENCE /BISHOP 285.00 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 250.00 TOTAL MANAGERIAL 965.65 FINANCE JPMORGAN CHASE BANK APA MEMBERSHIP DUES 219.00 TREASURER PETTY CASH MILEAGE REIMB /ROSS 329 TREASURER PETTY CASH MILEAGE REIMB /JACKSON 3.29 TREASURER PETTY CASH MILEAGE REIMB /BURNETTE 6.59 JPMORGAN CHASE BANK SAMS- SUPPLIES 11.88 JPMORGAN CHASE BANK USPS - POSTAGE 6.45 JPMORGAN CHASE BANK REASORS- SUPPLIES 4.33 RSM US LLP PROFESSIONAL FEES -AUDIT 10,500.00 TOTAL FINANCE 10,754.93 HUMAN RESOURCES JPMORGAN CHASE BANK MEETING EXPENSE 93.33 JPMORGAN CHASE BANK TRAVEL EXPENSE 44.57 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 11.15 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 248.00 JPMORGAN CHASE BANK MEETING EXPENSE 50A0 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 2789 TOTAL HUMAN RESOURCES 474.94 GENERAL GOVERNMENT MAILROOM FINANCE INC POSTAGE 1,000.00 MCAFEE & TAFT LEGAL- PERSONNEL 72.00 Page 1 Claims List 1/3/2017 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL GOVERNMENT... CINTAS CORPORATION CARPET CLEANING 63.80 CINTAS CORPORATION CARPET CLEANING 64.10 TULSA COUNTY CLERK COUNTY CLERK FILING FEES 91.00 RICOH USA, INC. COPIER USE AND SUPPLIES 114.73 IMPERIAL LLC COFFEE SERVICE CITY HALL 111.55 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT 5,100.00 OFFICE OF TULSA COUNTY ASSESSOR VISUAL INSPECTION 70.66 MCAFEE & TAFT LEGAL- PERSONNEL 23,134.02 AT &T 1CONSOLIDATED PHONE BILL 619.35 TOTAL GENERAL GOVERNMENT 30,441.21 COMMUNITY DEVELOPMENT JPMORGAN CHASE BANK UPGRADE /KARL 78.99 7AMAZON-SSD JPMORGAN CHASE BANK ICE DEPOT - SUPPLIES 15.05 JPMORGAN CHASE BANK ICE DEPOT - SUPPLIES 35.18 OWASSO LAWN CARE SH AND DEBRIS REMOVAL 500.00 TOTAL COMMUNITY DEVELOPMENT 629.22 TIF CENTER FOR ECONOMIC DEVELOPMENT ILEGAL CONSULTING SERVICES 20,617.85 TOTAL TIF 20,617.85 ENGINEERING JPMORGAN CHASE BANK TYLER TECH- WEBSITE SUB 120.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 17.71 UNIFIRST HOLDINGS LP UNIFORM CLEANING 17.71 JPMORGAN CHASE BANK ADMIRAL EXPRESS- SUPPLIES 89.97 TOTAL ENGINEERING 245.39 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK DELL- ADAPTER 18.74 SUNGARD PUBLIC SECTOR INC. SUNGARD TRAINING 160.00 JPMORGAN CHASE BANK BEST BUY -SSD UPGRADES 125.97 SUNGARD PUBLIC SECTOR INC. SUNGARD TRAINING 1,200.00 AT &T CONSOLIDATED PHONE BILL 2126 TOTAL INFORMATION TECHNOLOGY 1,525.97 SUPPORT SERVICES AT &T CONSOLIDATED PHONE BILL 42.53 JPMORGAN CHASE BANK LOWES -WATER HEATER 149.50 FALCON AUDIO VIDEO, INC AUDIO VISUAL EQUIPMENT 2,481.75 COPY WORLD BUSINESS SOLUTIONS, LLC QTRLY COPIER MAINT FEE 110.00 JPMORGAN CHASE BANK DELL - ADAPTER 18.74 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 11.05 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 13.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 13.27 JPMORGAN CHASE BANK COX - INTERNET 69.95 Page 2 Claims List 1/3/2017 Budget Unit Title Vendor Name Payable Description Payment Amount SUPPORT SERVICES... JPMORGAN CHASE BANK SAMS - SUPPLIES 100.48 JPMORGAN CHASE BANK SAMS -LIGHT BULBS 119.96 JPMORGAN CHASE BANK LOCKE SUPPLY -LIGHT BULBS 44.25 JPMORGAN CHASE BANK LOWES- SUPPLIES 21.46 JPMORGAN CHASE BANK LOWES - GLUETRAPS 7.94 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 6.37 JPMORGAN CHASE BANK LOCKE SUPPLY-SUPPLIES 12.75 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 24.40 JPMORGAN CHASE BANK LOTA -PARKING FEE 7.00 JPMORGAN CHASE BANK JOHNSTONE SUPPLY- SUPPLIES 49.88 JPMORGAN CHASE BANK JOHNSTONE SUPPLY - SUPPLIES 17.10 JPMORGAN CHASE BANK JASSOC PARTS- CONTROL BOARD 148.43 TOTAL SUPPORT SERVICES 3,470.08 CEMETERY UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 OWASSO TOP SOIL DIRT 130.00 SPOK, INC. PAGER USE 8.88 TOTAL CEMETERY 153.70 POLICE COMMUNICATIONS JPMORGAN CHASE BANK SCOREBOARD-SUPPLIES 40.00 AT &T CONSOLIDATED PHONE BILL 260.42 JPMORGAN CHASE BANK WALMART - PRISONER BOARD 101.42 JPMORGAN CHASE BANK LOWES -DRYER 379.00 JPMORGAN CHASE BANK DASH MED- SUPPLIES 141.80 TREASURER PETTY CASH NOTARY FILING FEE 10.00 TREASURER PETTY CASH NOTARY FILING FEE 10.00 JPMORGAN CHASE BANK APCO -DUES 276.00 JPMORGAN CHASE BANK JADMIRAL EXPRESS -PAPER 179.94 TOTAL POLICE COMMUNICATIONS 1,398.58 ANIMAL CONTROL JPMORGAN CHASE BANK MED VET - SUPPLIES 222.99 JPMORGAN CHASE BANK GALLS - UNIFORMS 76.68 JPMORGAN CHASE BANK TARGET - SUPPLIES 14.99 JPMORGAN CHASE BANK TARGET - UNIFORMS 97.89 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 80.33 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 70.03 JPMORGAN CHASE BANK WILL ROGERS VET - SERVICES 162.00 AT &T CONSOLIDATED PHONE BILL 25.95 JPMORGAN CHASE BANK EVERTECH- SUPPLIES 14.99 JPMORGAN CHASE BANK IWILL ROGERS VET - VACCINES 54.20 TOTAL ANIMAL CONTROL 820.05 Page 3 Claims List 1/3/2017 Budget Unit Title Vendor Name I Payable Description IPayment Amount EMERGENCY PREPARE DNES AT &T ICONSOLIDATED PHONE BILL 14.70 TOTAL EMERGENCY PREPAREDNESS 14.70 STORMWATER JPMORGAN CHASE BANK CANADYTRAILERS- TRAILER 3,689.00 SPOK, INC. PAGER USE 44.40 JPMORGAN CHASE BANK P &K EQUIPMENT -SPARK PLUG 3.00 JPMORGAN CHASE BANK P &K EQUIP - CHAINSAW PARTS 54.94 JPMORGAN CHASE BANK MAXWELL - SEALANT 55.45 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.10 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.10 JPMORGAN CHASE BANK P &K EQUIP - CHAINSAW FILES 21.90 JPMORGAN CHASE BANK ANCHOR PAINT -PAINT 6.68 JPMORGAN CHASE BANK ATWOODS -TRASH BAGS 1499 JPMORGAN CHASE BANK FASTENAL- HARDWARE 10.03 JPMORGAN CHASE BANK IBROWN FARMS-SOD 52.00 TOTAL STORMWATER 4,022.59 PARKS JPMORGAN CHASE BANK P &K EQUIP - CHAINSAW PARTS 4.48 JPMORGAN CHASE BANK SAMS- SUPPLIES 20.80 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES 68.38 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES 42.97 JPMORGAN CHASE BANK LOWES - SUPPLIES 18.98 WASHINGTON CO RURAL WATER DISTRICT PARKS WATER SERVICE 37.36 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS 23.96 CITY OF OWASSO PARKS WATER SERVICE 1,885.12 DAVID'S ELECTRIC, INC. REPAIR 520.00 AT &T CONSOLIDATED PHONE BILL 3177 JPMORGAN CHASE BANK LOCKE SUPPLY -LIGHT BULBS 13.77 JPMORGAN CHASE BANK CORNERSTONE -POLE SAW 559.98 JPMORGAN CHASE BANK CORNERSTONE - REPAIR PARTS 23.74 JPMORGAN CHASE BANK CORNERSTONE -SAW PARTS 80.66 JPMORGAN CHASE BANK ATWOODS -PPE 70.97 JPMORGAN CHASE BANK - P &K EQUIP -SAW PARTS 49.98 JPMORGAN CHASE BANK TRAINING EXPENSE 18.57 JPMORGAN CHASE BANK ATWOODS- GLOVES 12.99 JPMORGAN CHASE BANK ATWOODS -BOOTS 99.94 TOTAL PARKS 3,586.42 CULTURE AND RECREATION WILLIAM SHOEMAKER HARVEST FESTIVAL 200.00 TOTAL CULTURE AND RECREATION 200.00 COMMUNITY CENTER AT &T CONSOLIDATED PHONE BILL 40.65 IJPMORGAN CHASE BANK REASORS- S UPPLIES 21.46 Page 4 Claims List iFICIPAGIVA Budget Unit Title Vendor Name Payable Description jPayment Amount COMMUNITY CENTER... JPMORGAN CHASE BANK SAMS- SUPPLIES 19.97 IJPMORGAN CHASE BANK LOWES- SUPPLIES 34.09 TOTAL COMMUNITY CENTER 116.17 COMMUNITY CTR DONATIONt JPMORGAN CHASE BANK IHOBBY LOBBY- SUPPLIES 199.99 TOTAL COMMUNITY CTR DONATIONS 199.99 HISTORICAL MUSEUM JAT&T 1CONSOLIDATED PHONE BILL 14.70 TOTAL HISTORICAL MUSEUM 14.70 ECONOMIC DEV JPMORGAN CHASE BANK AMAZON- VARIDESK 395.00 1 JPMORGAN CHASE BANK AMAZON -ANTI FATIGUE MAT 59.58 TOTAL ECONOMIC DEV 454.58 80,345.9 FUND GRAND TOTAL AMBULANCE SERVICE JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 34.50 TOTAL AMBULANCE SERVICE 34.50 AMBULANCE EXCELLANCE, INC MAINTENANCE /PARTS 1,884.75 EXCELLANCE, INC MAINTENANCE /PARTS 1,038.48 EXCELLANCE, INC MAINTENANCE /PARTS 1,884.75 EXCELLANCE, INC MAINTENANCEIPARTS 8,430.55 MEDICLAIMS INC BILLING SERVICES 9,440.18 JPMORGAN CHASE BANK LOVES -FUEL 82.02 JPMORGAN CHASE BANK TRAVELEXPENSE 13.52 JPMORGAN CHASE BANK LODGING EXPENSE 101.57 JPMORGAN CHASE BANK TRAVEL EXPENSE 7.17 JPMORGAN CHASE BANK SO ANESTHESIA - SUPPLIES 104.97 JPMORGAN CHASE BANK FULLERTON- OXYGEN 25.50 JPMORGAN CHASE BANK BOUND TREESUPPLIES 3.70 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 925 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 14.46 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 1,487.47 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 411.90 JPMORGAN CHASE BANK IZOLL MEDICAL- SUPPLIES 1,309.50 TOTAL AMBULANCE 26,249.74 26,284.2 FUND GRAND TOTAL E911 COMMUNICATIONS MOTOROLA SOLUTIONS, INC JIR SITE MAINT @ TOWER 2,082.91 Page 5 Claims List 1/3/2017 Budget Unit Title Vendor Name Payable Description Payment Amount E911 COMMUNICATIONS... INCOG -E911 JE911 ADMIN SVC FEES 8,127.47 TOTAL E911 COMMUNICATIONS 10,210.38 10,210.3 FUND GRAND TOTAL STRONG NEIGHBORHOODS JJPMORGAN CHASE BANK WALMART- SUPPLIES 7427 TOTAL STRONG NEIGHBORHOODS 74.27 74.2 FUND GRAND TOTAL SALES TAX FUND -FIRE JPMORGAN CHASE BANK TRAVEL EXPENSE 10.82 JPMORGAN CHASE BANK LOWES- SUPPLIES 162.26 JPMORGAN CHASE BANK BSHIFTER- TRAINING COURSE 385.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.40 JPMORGAN CHASE BANK OFFICE DEPOT - RETURN -1922 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 4997 JPMORGAN CHASE BANK OREILLY -PARTS 38.74 JPMORGAN CHASE BANK WALMART -PARTS 6.50 JPMORGAN CHASE BANK OREILLY- VEHICLE PARTS 6.93 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.64 AT &T CONSOLIDATED PHONE BILL 200.31 JPMORGAN CHASE BANK IAFC -DUES 214,00 JPMORGAN CHASE BANK OK POLICE SUPPLY -PPE 41.65 XEROX BUSINESS SERVICES LLC SOFTWARE MAINTENANCE 970.00 CITY OF OWASSO UTILITIES 27.52 JPMORGAN CHASE BANK EMTEC -PEST CONTROL 85.00 JPMORGAN CHASE BANK ADVANCE AUTO -SPARK PLUGS 7.72 JPMORGAN CHASE BANK SUMMIT TRUCK -PARTS 9.18 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.89 JPMORGAN CHASE BANK LOWES- SUPPLIES 7996 JPMORGAN CHASE BANK CUMMINS -MAINT PARTS 3,881.67 JPMORGAN CHASE BANK HOBBY LOBBY- SUPPLIES 31.48 JPMORGAN CHASE BANK FIRE SERVICE - TRAINING 2,700.00 JPMORGAN CHASE BANK HOBBY LOBBY- SUPPLIES 5.97 JPMORGAN CHASE BANK DRY CLEANING ST- CLEANING 138.71 JPMORGAN CHASE BANK DIGITAL CO- SOFTWARE 1,145.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 8.17 JPMORGAN CHASE BANK OREILLY -PARTS /SUPPLIES 47.44 JPMORGAN CHASE BANK OREILLY - PARTS /SUPPLIES 33.23 JPMORGAN CHASE BANK ICUSTOM CRAFT - ENGRAVING 112.50 TOTAL SALES TAX FUND -FIRE 10,411.44 PARKING LOT FS #1 JANCHOR STONE COMPANY STONE 70.04 Page 6 Claims List 1/3/2017 Budget Unit Title Vendor Name Payable Description Payment Amount PARKING LOT FS #1... JPMORGAN CHASE BANK LOWES- SUPPLIES 72.22 JPMORGAN CHASE BANK LOWES -PVC PIPE 29.11 JPMORGAN CHASE BANK QUICK SERVICE -REBAR 1,290.24 JPMORGAN CHASE BANK LOWES -PVC PIPE 24.30 TOTAL PARKING LOT FS #1 1,485.91 11,897.3 FUND GRAND TOTAL SALES TAX FUND- POLICE JPMORGAN CHASE BANK AMER WASTE - REFUSE SERVICE 144.93 AT &T CONSOLIDATED PHONE BILL 581.07 JPMORGAN CHASE BANK PROMOTIONS- SUPPLIES 584.80 JPMORGAN CHASE BANK SOMES- AWARDS 419.00 JPMORGAN CHASE BANK AMAZON -DET HARD DRIVE 7599 JPMORGAN CHASE BANK DELL -DET LAPTOP SETUP 7497 JPMORGAN CHASE BANK DELL -DET LAPTOP SETUP 1,667.09 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 54.36 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 32.49 VIEVU, LLC STRAIGHT SHOOTER 250.00 FELKINS ENTERPRISES, LLC BUSINESS CARDS 30.00 FELKINS ENTERPRISES, LLC BUSINESS CARDS 30.00 JPMORGAN CHASE BANK PUB AGENCY - TRAINING 595.00 JPMORGAN CHASE BANK GALLS - UNIFORMS 283.10 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 71.76 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 3297 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 4.99 JPMORGAN CHASE BANK LOWES- SUPPLIES 10.47 JPMORGAN CHASE BANK AT YOUR SVC- RENTAL 80.00 JPMORGAN CHASE BANK SAFARILAND- SUPPLIES 132.00 JPMORGAN CHASE BANK FAM ANIMAL MED -K9 SVCS 125.50 JPMORGAN CHASE BANK DASH MED - SUPPLIES 284.50 JPMORGAN CHASE BANK BEST BUY - SUPPLIES 68.97 JPMORGAN CHASE BANK WALMART - SUPPLIES 79.86 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES 10.99 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES 154.98 JPMORGAN CHASE BANK LOWES- SUPPLIES 15.98 JPMORGAN CHASE BANK SAMS CLUB -TAX REFUND -24.09 JPMORGAN CHASE BANK PETSMART- SUPPLIES 153.97 JPMORGAN CHASE BANK CAMETA- CAMERA 1,549.99 JPMORGAN CHASE BANK SPECIAL OPS- APPAREL 6.99 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS 113.94 JPMORGAN CHASE BANK LOWES- SUPPLIES 16.39 JPMORGAN CHASE BANK DAVIS & STANTON- AWARDS 220.00 JPMORGAN CHASE BANK DAVIS & STANTON- AWARDS 17.00 JPMORGAN CHASE BANK PRECISION- FIREARM SUPPLIE 1,636.00 Page 7 Claims List 1!3!2017 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND- POLICE... JPMORGAN CHASE BANK AMAZON - SUPPLIES 18.99 JPMORGAN CHASE BANK AMAZON - OFFICE SUPPLIES 18.54 JPMORGAN CHASE BANK AMAZON- OPERATING SUPPLIES 169.95 JPMORGAN CHASE BANK ULINE- SUPPLIES 207.92 SPOK, INC. PAGER USE 35.52 TOTAL SALES TAX FUND - POLICE 10,036.88 10,036.8 FUND GRAND TOTAL SALES TAX FUND - STREETS SPOK, INC. PAGER USE 128.82 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 348.44 JPMORGAN CHASE BANK CRIMSON STEEL -REBAR 388.00 JPMORGAN CHASE BANK VANCE BROS -TACK OIL 70.00 JPMORGAN CHASE BANK AMER EQUIP - THROTTLE MOTOR 298.05 JPMORGAN CHASE BANK LOWES - FORMING SUPPLIES 111.30 JPMORGAN CHASE BANK AMER EQUIP- HARNESSES 215.18 JPMORGAN CHASE BANK ATWOODS- RATCHET STRAPS 39.96 JPMORGAN CHASE BANK IBT- BEARINGS 228.36 JPMORGAN CHASE BANK LOWES - SUPPLIES 56.55 JPMORGAN CHASE BANK DIESEL POWER- KICKSTAND 26.70 JPMORGAN CHASE BANK LOWES -DRILL BIT SET 9.98 JPMORGAN CHASE BANK IBT- BEARING 247.81 JPMORGAN CHASE BANK QUIK SVCS- TUBING 640.00 JPMORGAN CHASE BANK HD SUPPLY - CONNECTORS 93.15 JPMORGAN CHASE BANK STD SPLY- CARBURETOR 190.00 JPMORGAN CHASE BANK STD SPLY- IGNITION COIL 39.30 UNIFIRST HOLDINGS LP UNIFORM CLEANING 49.91 TWIN CITIES READY MIX, INC CONCRETE 426.00 TWIN CITIES READY MIX, INC CONCRETE 330.75 TWIN CITIES READY MIX, INC CONCRETE 1,065.00 INTERNATIONAL MUNICIPAL SIGNAL IMSA MEMBERSHIP DUES 425.00 TULSAASPHALT, LLC ASPHALT 45.08 JPMORGAN CHASE BANK INTERSTATE -PARTS 75.30 JPMORGAN CHASE BANK BROWNCO- CONCRETE BLANKETS 326.17 JPMORGAN CHASE BANK BROWNCO- CONCRETE RAKE 43.16 JPMORGAN CHASE BANK WHITE STAR - CONCRETE SAW 879.99 UNIFIRST HOLDINGS LP JUNIFORM CLEANING 53.11 TOTAL SALES TAX FUND-STREETS 6,851.07 STREET REHAB FY16 ILOWRY CONSTRUCTION SERVICES IFY 15 -16 STREET REHAB PRO 55,961.14 TOTAL STREET REHAB FY16 55,961.14 Page 8 Claims List 1/3/2017 Budget Unit Title I Vendor Name Payable Description Payment Amouni 62,812.21 FUND GRAND TOTAL CITY GARAGE AT &T CONSOLIDATED PHONE BILL 25.95 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 74.13 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.78 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.78 JPMORGAN CHASE BANK AMAZON -SS LAPTOP 94.99 JPMORGAN CHASE BANK DELL -SS EXT OPTICAL DRIVE 44.99 JPMORGAN CHASE BANK DELL - LAPTOP SETUP 1,155.23 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 936.84 JPMORGAN CHASE BANK CHRIS NIKEL -PARTS 40.76 JPMORGAN CHASE BANK SAFELITE- WINSHIELD REPAIR 267.05 JPMORGAN CHASE BANK SAV ON- BUSINESS CARDS 30.00 JPMORGAN CHASE BANK HESSELBEIN -TIRES 49168 JPMORGAN CHASE BANK HESSELBEIN -TIRES 557.82 JPMORGAN CHASE BANK HESSELBEIN -TIRES 514.76 JPMORGAN CHASE BANK UNITED FORD -WHEEL 122.48 JPMORGAN CHASE BANK OREILLY -FLOOR JACK 2,773.19 JPMORGAN CHASE BANK BUMP2BUMP- RETURN -4.79 AT &T MOBILITY WIRELESS SERVICE 57.63 JPMORGAN CHASE BANK OREILLY- SUPPLIES 14.00 JPMORGAN CHASE BANK OREILLY -TOOLS 90.00 JPMORGAN CHASE BANK OREILLY -PARTS RESALE 1,161.83 JPMORGAN CHASE BANK JIM GLOVER CHEVY- REPAIR 943.52 JPMORGAN CHASE BANK GOODYEAR -TIRES 845.80 JPMORGAN CHASE BANK ICLASSIC CHEVY -PARTS 11.96 TOTAL CITY GARAGE 10,313.38 10,313.3 FUND GRAND TOTAL WORKERS' COMP SELF -INS CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS EXPEN 323.00 TOTAL WORKERS' COMP SELF -INS 323.00 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 3,649.08 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 364.00 CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS EXPEN 2,941.80 TOTAL WORKERS' COMP SELF -INS 6,954.88 7,277.8 FUND GRAND TOTAL GEN LIAB -PROP SELF INS JPMORGAN CHASE BANK LENOX- TOWING 180.00 JPMORGAN CHASE BANK USPS- POSTAGE 6.45 Page 9 Claims List 1/3/2017 Budget Unit Title I Vendor Name Payable Description jPayment Amount TOTAL GEN LIAB -PROP SELF INS 186.45 FUND GRAND TOTAL 186.4 CITY GRAND TOTAL $219,43972 Page 10 The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Daniel Dearing, P.E., CFM Sr. Civil Engineer SUBJECT: East 1 16th Street North from Garnett Road to North 1291h East Avenue Roadway Improvements - Agreement for Engineering Services DATE: December 30, 2016 BACKGROUND: East 1 16th Street North is currently the highest priority two -lane roadway in need for widening within City Limits that is not currently under design. The road acts as a direct connection from State Highway 75 to both State Highway 20 and US Highway 169. The road accommodates commuter traffic, heavy residential traffic, commercial traffic, Sports Park traffic and functions in the capacity of an "alternate" highway due to the most direct path between State Highways 75 and 20. Traffic to recent commercial developments near US Highway 169 along this roadway is one source of increased traffic. In the past few years, ODOT has installed an overpass and interchange with on and off ramps at Highway 75 to and from East 1160h Street North. This interchange has created a safer passageway to and from East 1161h Street North and has also contributed to additional traffic. Major events at the Sports Park often cause major traffic congestion at the entrance on East 116th Street North and are also a source for increased traffic periodically on this mile section. For these reasons, the City identified this project as a priority to fund and submitted it to the Public for the vision re- capture funding which was passed in April of 2016. The latest traffic counts for the mile section are 12,963 vehicles per day traveling east /west at the west end and 13,476 at the east end. In previous years, the west end traffic counts were approximately 10,730 (2010) vehicles per day and approximately 11,880 (2010) vehicles per day on the east end indicating a 21% and 13% increase respectively. The first step in the process is to hire an engineer to perform the design duties. On December 6, 2016, City Council executed an agreement for engineering services for the first mile section from Mingo Road to Garnett Road. This is the second mile section from Garnett Road to North 1291h East Avenue. The engineers will design a four -lane roadway section with center turn lanes and landscaped medians. Bike lanes and sidewalk access will be added as part of the "Complete Streets Policy" adopted by the City of Owasso. Intersection improvements will be designed at Garnett and at the new Owasso Fire Station location for emergency use only. Utility relocation will also be a key component to the project for the engineers, as well as assistance during right -of -way acquisition, bidding and construction. ENGINEER SELECTION PROCESS: On August 9, 2016, staff notified nine (9) engineering firms that had shown interest in working with the City of Owasso on transportation projects. These firms had previously worked on similar types of projects. Therefore, staff issued an invitation to submit a Statement of Qualifications (SOQ). The Six (6) firms submitting SOQs were as follows: Cowan Group Engineering, Tulsa, OK Garver, Tulsa, OK Guernsey, Oklahoma City, OK Guy Engineering, Tulsa, OK Shafer, Kline & Warren, Lenexa, KS Walter P. Moore, Tulsa, OK Owasso Public Works staff reviewed the submitted SOQs and selected Guy Engineering, Tulsa, Oklahoma as the most highly qualified and responsive firm. ENGINEERING AGREEMENT /SCOPE OF WORK: Following is the scope of work for this project: • Conceptual Plan and Design Report, including estimate; • 30 %, 60 %, 90% and Final Design plans • Utility Relocation Coordination • Assistance during Bidding • Construction Administration Services (Inspection by the City of Owasso, this item is to be available for questions on intent and the review and approval of submittals during construction) • As -built Plan Preparation On December 22, 2016, City staff and Guy Engineering came to an agreement relating to the engineering service fee. If approved, cost of engineering services will be a lump sum amount of $362,590 or 5.4% of the estimated construction cost. FUNDING: This month, January 2017, the vision re- capture tax will begin collection with the first check expected to arrive from the tax commission in early March 2017. In the interim, funds have been transferred from the General Fund to cover the project cost with re- imbursement to the General Fund once the funds have been received in spring of 2017. RECOMMENDATION: Staff recommends approval of an Agreement for North, from Garnett Road to North 1291h East Engineering, in the amount of $362,590 and a agreement. ATTACHMENTS: Engineering Agreement /Exhibits Location Map Engineering Services for the East 116th Street venue, Roadway Improvements with Guy ithorization for the Mayor to execute the AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK E. 116TH STREET NORTH FROM GARNETT ROAD TO N. 129TH E. AVENUE THIS AGREEMENT, made and entered into this day of . 2017 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and GUY Engineering Services, Inc., hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to construct roadway, sidewalk, traffic signals, stormwater, water distribution and wastewater collection improvements along E. 116th Street North from, and including, the intersection at Garnett Road to approximately 500' west of the E. 1290, E. Avenue, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the Budget, NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROTECT T. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attaclunent B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY. which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION, and further described in Attachment E, FEE /HOUR BREAKDOWN which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. LIMITATION OF RESPONSIBILITY. 7.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ENGINEER's personnel at a construction site is for the purpose of providing to the CITY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contiactor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and /or execution. These conditions and cost /execution effects are not the responsibility of ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that are incorporated into the record drawings. 7.5. ENGINEETs deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer-generated drawing files furnished by ENGINEER are for CITY or others' convenience. Any conclusions or information derived or obtained fi•orn these files will be at user's sole risk. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall be made on the basis of qualifications and experience as a Professional Engineer. 9. LIABILITY AND INDEMNIFICATION. 9.1. ENGINEER shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall mal<e the ENGINEER liable for any damages caused by the CITY or any other contractor or consultant of the CITY. 9.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. CITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of CITY and ENGINEER for contractor's negligence. 10.2. CITY shall require construction contractor (s) to name CITY and ENGINEER as additional insureds on the contractor's general liability insurance policy. 11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER m Attachment B, SCOPE OF SERVICES. 12. INSURANCE. 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2. Automobile Liability hrsurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 12.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000, deductibles subject to approval by CITY. 12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. 13. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 13.2, CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 14. TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER's contract price and schedule shall be equitably adjusted. 15. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: GUY Engineering Services, Inc. 10759 E. Admiral Place Tulsa, OK 74116 -3012 Attention: John E. Blickensderfer, President To CITY: CITY OF OWASSO 301 W 2nd Avenue Owasso, OK 74055 Attention: Roger Stevens, Public Works Director 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightiung, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; shrikes, work slowdowns or other labor disturbances, and judicial restraint. 17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEEWs cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. Tlus AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff initially and monthly thereafter and will be available for public meetings and City of Owasso presentations. 22. KEY PERSONNEL. In performance of the SERVICES Hereunder, ENGINEER has designated Russell E. Dixon as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. ATTEST: Kaye Broom, Corporate Secretary APPROVED: GUY ENGINEERING SERVICES, INC. By: John E. Blickensderfer, President Date /?/Z Z/ Zvi6 CITY OF OWASSO, OKLAHOMA City Clerk Mayor Date APPROVED AS TO FORM: City Attorney 11 8re Street Norlh: Garnett To 12P E Ave Agreement AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK E. 116TH STREET NORTH FROM GARNETT ROAD TO N. 129TH E. AVENUE Scope of Project Attachment A SCOPE OF PROTECT. The PROJECT shall consist of civil engineering services to design and prepare construction plans and specifications for a secondary arterial roadway along E. 116u, Street North, begirming approximately 500' west of Garnett Road and extending to approximately 500' west of N. 129d, E. Avenue. Improvements on Garnett Road shall begin approximately 200' south of 116u, Street North and extend to approximately 500' north of 116ffi Street North, The PROJECT will be designed to meet and match other roadway improvements on the west, south and east ends of the PROJECT limits, currently being designed by other consulting firms. The PROJECT shall include: • Construction of concrete curbed roadway with underground storm sewer systems; at the Garnett Road intersection, two through traffic lanes in all directions with dedicated left turn bays and raised, streetscaped medians; right turn lanes may be included based on the traffic study and availability of right of way; a transition to the existing two -lane road on the north leg of the intersection will be included; • along 116th Street North, two through lanes in each direction, raised medians, left tun lanes and median openings at major turn movement locations; • wide curb lanes for bike lanes or as directed by CITY; • a new traffic signal system at the Garnett Road and 11611, Street North intersection with street lighting on signal poles; • an emergency traffic signal at the proposed Fire Station location on 116th Street North with street lighting on signal poles; • a 4' concrete wide sidewalk on one side of the arterial and an 8' wide concrete trail on the opposite side of the arterial; • streetscaping with irrigation systems within the raised medians in accordance with City guidelines. • replacement of an existing wastewater force main with a new 12" force main; no alterations of the lift station are necessary; • replacement and upsizing of impacted city waterlines at the Garnett intersection and other locations along the project; extension of a CITY 12" water main to serve the proposed Fire Station site; • replacement of Washington County Rural Water District #3 water lines, as necessary; • coordination with private utility relocations. • providing plans, specifications and bid documents for the bidding process. The CITY will advertise, bid and administer the PROJECT construction. AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK E. 116TH STREET NORTH FROM GARNETT ROAD TO N. 129TH E. AVENUE Scope of Services Attachment B The services to be performed by the ENGINEER under this AGREEMENT will consist of providing civil engineering services for the SCOPE OF PROTECT presented in Attachment A, as directed by the City by a notice to proceed or in work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall continence upon execution of this AGREEMENT and receipt of Notice to Proceed. It is further understood that all reviews and conceptual designs will be prepared in accordance with the City of Owasso design criteria and specifications for construction. B.I. Basic Services of ENGINEER. The basic services of the ENGINEER shall include; but are not limited to the following tasks: B.1.a) Attend an initial kick -off meeting and monthly design workshops, associated with the PROJECT, through the substantial completion of the PROJECT design, three public presentation meetings and one City Council meeting for project presentation. B.1.b) Coordinate all subconsultant designs for the PROJECT. B.1.c) Document all PROJECT design workshops, conferences and coordination and send documentation to the CITY within five (5) working days of the workshop. Documentation of City Council meetings is excluded from this requirement. If coordination meetings are held with other consulting firms which are responsible to document the meeting, review and confirmation of the documents prepared by others will suffice for this requirement. 13.1.d) Perform all necessary geotechnical, traffic and hydrologic studies or investigations for the PROJECT unless expressly written in other areas of this AGREEMENT. B.1.e) Obtain "property reports" for all unplatted tracts of land along the project corridor. B.1.0 Furnish engineering data, where necessary, for the coordination of the PROJECT with other local projects or with state or federal authorities. B.1.g) Prepare all drawings in conformance with CITY drafting standards. B.1.h) Prepare designs in English units in accordance with the current Oklahoma Department of Transportation (ODOT) Design Manual, AASHTO Policy on Geometric Design of Highways and Streets, the Manual on Uniform Traffic Control Devices (MUTCD) and the City of Owasso Standards or as mutually agreed upon otherwise. B.1.i) Prepare and submit, on behalf of the City, applications for construction permits granted by the U,S. Army Corps of Engineers (USAGE) and the Oklahoma Department of Environmental Quality (ODEQ). B.l.j) Prepare construction documents utilizing the CITY and Oldahoma Department of Transportation standard drawings, details and specifications. B.1.1c) Provide Utility Relocation coordination for other private utilities within the PROJECT limits. B.1.1) Provide an engineer's opinion of probable costs for the PROJECT with each submittal. B.2 CONCEPTUAL DESIGN REPORT PHASE (30 %) B.2.a) Collect traffic data and prepare a Traffic Study to evaluate signal timing and lane configurations for the 116th Street North and Garnett Road intersection. B.2.b) Conduct geotechnical investigations and provide a report of findings including a pavement section recommendation for concrete pavement only. B.2.c) Collect property report information for all unplatted parcels adjacent to the PROJECT corridor. B.2.d) Prepare preliminary hydraulic studies and a preliminary assessment of hydraulic conditions for major creek crossings along the project corridor for inclusion in the Conceptual Design Report. B.2.e) Prepare conceptual level plan and profile sheets in adequate detail to prepare an engineer's opinion of probable cost for the project and to show conceptual plan and profile of roadway geometries and major stormwater collection systems. Proposed sidewalks, trails, CITY water lines, Washington County RWD43 waterlines and the sanitary force main will be shown in plan view only. Right of way needs, and private utility relocation needs will be noted. Conceptual Plans will be prepared on the topographic survey base drawing prepared by the CITY. 13.2.0 Prepare a Conceptual Design Report with a summary of all investigations and findings, along with the Conceptual Plan & Profile sheets and an engineer's opinion of probable cost. Deliverables will include three (3) bound Conceptual Design Reports, an electronic version of the Conceptual Design Report and five (5) full size sets of Conceptual (30 %) Plans. B.2.g) Meet with CITY to discuss comments and questions from CITY for the Conceptual Design Report. B.21) Address comments and questions from CITY staff and submit a revised Final Conceptual Design Report and one (1) electronic copy of the revised Final Conceptual Design Report to the CITY. B.3 PRELIMINARY DESIGN PHASE (60 %) B.3.a) Finalize hydraulic studies and prepare a Hydraulic Report for the PROJECT. Submit three (3) bound copies of the Hydraulic Report and one (1) electronic (pdo copy. B.3.b) Coordinate with the utility companies to ensure all existing facilities are correctly indicated on the topographic survey, the PROJECT impact on those facilities and the anticipated needs for relocation of existing facilities. B.3.c) Prepare Preliminary Design Plans incorporating the comments and discussions presented in the Final Conceptual Design Report. Preliminary Design Plans shall include as a minimum: 1. Cover Sheet 2. Preliminary Summary of Pay Items & Pay Item Notes 3. Typical Section Sheet(s) 4. Roadway Summary Tables 5. Drainage Map 6. Summary of Hydrologic and Hydraulic Data 7. Summary of Inlet and Pipe Designs 8. Survey Data Sheet prepared by the surveyor of record 9. Right of Way Map(s) 10. Demolition Sheet(s) 11. Geometric Plan Sheet(s) 12, Roadway Plan & Profile Sheet(s) 13. Water Lute Plan & Profile Sheet(s) 14, Sanitary Force Main Plan & Profile Sheet(s) 15. Traffic Signal Plan(s) 16. Preliminary Details for non - standard construction items 17. Preliminary Construction Sequencing Sheets 18, Pavement Marking Plan 19. Cross Sections B.3.d) Deliverables will include five (5) full size paper sets and one electronic (.pdf) version for half size Preliminary (60 %) Design Plans and an updated engineer's opinion of probable cost. ENGINEER will coordinate and provide Preliminary Plans to the Washington County Rural Water District #3, as necessary. B.3.e) Meet with CITY to discuss comments and questions from CITY staff for the Preliminary (60 %) Design Plans. 133.f) Based on continents from Preliminary Design review meeting, prepare and provide legal descriptions and right of way documents to CITY to begin right of way acquisition process. B.4 FINAL DESIGN PHASE (90 2.3 B.4.a) Coordinate with privately owned utilities for said companies to prepare relocation plans if required. ENGINEER shall establish relocation corridors for private utility companies. ENGINEER shall provide plans and information as needed to companies to assist in their plan preparation. ENGINEER will review relocation plans for compliance with PROJECT design. Field verification of relocations is not part of this AGREEMENT. A written letter verifying no impact will be required from utility companies within the PROJECT that do not require relocation. B.4.b) Prepare landscape and streetscape plans based on approved Preliminary Design (60 %) plans. BAc) Prepare Final Design (90 %) construction drawings based on review comments from the Preliminary Design Phase (60 %). Additional sheets to be prepared beyond the Preliminary Plan submittal include: 1. Summary of Pay Item Sheets & Notes (Traffic Signal) 2. Summary of Pay Item Sheets & Notes (Landscaping) 3. Summary Tables as needed 4. Stormwater Management Plan Sheet 5. Traffic Signal Detail Plans /Wiring Diagrams 6. Landscaping Design and Details 7. Irrigation Design and Details 8. Traffic Control /Traffic Signage during construction 9. Joint Layout Sheet(s) 10. Driveway Detail Sheet(s) 11. Intersection Detail Sheet(s) B.4.d) Prepare Draft versions of any necessary Special Provisions or Special Specifications for all construction activities associated with the PROJECT that are not covered in the standard specifications. Planting, irrigation and median topsoil specifications. B.4.e) Prepare Draft versions of all USACE and ODEQ permit applications. B.4.0 Deliverables will include five (5) full size (22" x 34 ") paper sets and one (1) 11 "x17" electronic (.pdf) version of the Final Plans, an updated engineer's opinion of probable cost and draft versions of all ODEQ and USACE permit applications. ENGINEER will coordinate and provide Final (90 %) Plans to the Washington County Rural Water District #3; as necessary. BA.g) Meet with CITY to discuss comments and questions from CITY staff for the Final (90 %) Design Plans. Address comments and questions from CITY staff, as requested, and submit an electronic version of the corrected Final (90%) Design Plan. B.4.1i) Revise as necessary and submit to CITY all ODEQ and USACE permit applications. 13.41) Completion of deliverables as stated for the FINAL DESIGN PHASE will be considered the "Substantial Completion" date for the PROJECT design for this AGREEMENT. B.5 FINAL CONSTRUCTION DOCUMENTS PHASE (100 %) B.5.a) Finalize all construction documents in accordance with changes agreed upon by CITY and ENGINEER. B.5.b) Revise all Special Provisions or Special Specifications per City comments, B.5.c) Review all utility relocation plans with respect to all changes incorporated into the Final Construction Documents from previous plan submittals and submit to CITY for approval. B.5.d) Update any right of way documents needed to comply with changes in design or utility relocation plans. B.5.e) Provide an Engineer's opinion of Probable Cost in a format acceptable to the CITY. B.5.0 Provide one full size (22 "x34 ") paper set of Construction Plans, signed and sealed by the ENGINEER and subconsultants as required for CITY approval and use in advertising the PROJECT for bids. B.6 UTILITY RELOCATION SERVICES B.6.a) Coordinate with privately owned utilities for said companies to prepare relocation plans if required. ENGINEER shall establish relocation corridors for private utility companies. ENGINEER shall provide plans and information as needed to companies to assist in their plan preparation. ENGINEER will review relocation plans for compliance with PROJECT design. Field verification of relocations is not part of this AGREEMENT. A written letter verifying no impact will be required from utility companies within the PROJECT that do not require relocation B.6b) Attend meetings with utility companies and CITY as necessary. ENGINEER to coordinate meeting locations with CITY and utility companies B.7 LIMITED BIDDING ASSISTANCE SERVICES B.7.a) ENGINEER shall provide Plans, Specifications and Contract documents for the bidding process. CITY will be responsible for the distribution of bidding documents to prospective bidders. B.7.b) Respond to questions from prospective Conti-actors during the bidding period. Document all responses to the CITY (email correspondence with the CITY is deemed adequate for documentation). B.7.c) Attend one Pre -Bid Conference. B.7.d) Assist the CITY in the preparation of any addenda from the Pre -Bid Conference. B.7.e) Prepare a tabulation of all bids (Bid Tab) with a Letter of Recommendation to Award. B.8 LIMITED CONSTRUCTION PHASE SERVICES (Hourly) B.8.a) Attend the Pre -Work Conference. B.8.b) Provide up to five (5) copies of Construction Plans to the Contractor. B.8.c) Review and approve contractor submittals for non- standard items called for in the construction plans. B.8.d) Respond to Request for Information (RFI) from the contractor as requested by the CITY. B.8.e) Visit PROJECT site, as requested by CITY, to address issues encountered during construction that are not addressed in the construction drawings. B.8.0 Assist the CITY in Change Order preparations. B.8.g) Attend Substantial Completion meeting and assist in creating a punch list. B.8.1i) Attend the Final Inspection. B.S.i) Prepare Record Drawings for the PROJECT, Record Drawings will be based on notes provided by the CITY to the ENGINEER for inclusion in the Record Drawing set. The provided notes will be incorporated into the Construction Plans, electronically, with appropriate notes and details lined thru to indicate where field changes were made. Field surveying of the "as- built" conditions is not considered part of this service. Deliverables shall include one (1) paper copy, an electronic version (.pdf), and Autocadd file drawings. AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK E. 116TH STREET NORTH FROM GARNETT ROAD TO N. 129TH E. AVENUE Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: C.1 Reports, Records, etc: To furnish, as required by the work, and not at the expense of the ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CI"fY that may be useful in the work involved under this AGREEMENT including, but not limited to, bike lane details preferred by the CITY; streetscape features to be used at the arterial intersection C.1.2 Standard construction drawings and standard specifications C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. C.2 Access: Provide access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance: Designate the City Engineer (or another individual designated in writing) to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing CITY owned utilities and in expediting their relocation as described in Attachment B. Further, CITY will furnish assistance as required in obtaining locations of other utilities, including excavations to determine depth. C.3.2 Furnish legal assistance as required in the preparation of bidding, construction and other supporting documents. CA Review: Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. C.5 Surveys: To provide all topographical and boundary survey information in a format usable by the ENGINEER for the PROJECT limits including sufficient information beyond the limits of the PROJECT so that ENGINEER can determine vertical alignments near the PROJECT limits. C.6 Permit Fees: To pay all fees associated with permits obtained through the Oklahoma Department of Enviromnental Quality (ODEQ) and the USACE. AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK E. 116TH STREET NORTH FROM GARNETT ROAD TO N. 129TH E. AVENUE PROJECT TITLE Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. DA Total Compensation For the work tinder this project the to al maximum billing including direct costs and subconsultant services shall be -4 a &a, 5 %O.' — which amount shall not be exceeded without further written authorization by CITY. D.2 Subconsultarnts and Other Professional Associates: Services of subcontractors and other professional consultants shall be compensated for at actual cost. Use of sub - consultants must be authorized in advance by CITY. D.3 Other Direct Costs D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firth automobile shall be compensated for at the rate currently allowed by the IRS. D.12 Printing expenses shall be compensated for as shown in ATTACHMENT E. D.33 Any other direct costs shall be compensated for at actual when authorized in advance by CITY. DA Additional Services: Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. D.6 Conditions of Payment D.6.1 Progress payments shall be made in proportion to services rendered and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. 14 D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. 15 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK E. 116TH STREET NORTH FROM GARNETT ROAD TO N. 129TH E. AVENUE Schedule Attachment F F. SCHEDULE. The schedule for general engineering services for the PROJECT is provided as follows: F.1. Notice to Proceed: F.2. Substantial Completion: 17 ATTACHMENT E E. 116TH STREET NORTH; N. GARNETT ROAD to N. 129th EAST AVENUE and N. GARNETT ROAD & E. 116TH STREET NORTH INTERSECTION SUMMARY OF FEES SUBCONSULTANTS Benchmark Surveying & Land Services PROPERTY REPORTS $9,000.00 RIGHT OF WAY LEGAL DOCUMENTS & STAKING $15,000.00 Traffic Engineerings Consultants, Inc. TRAFFIC STUDIES AND SIGNAL DESIGN $33,000.00 Terracon Consultants, Inc. GEOTECHNICAL SERVICES $9,906.00 Meshek & Associates, PLC HYDROLOGIC & HYDRAULIC STUDIES $15,500.00 Alaback Design Associates, Inc. STREETSCAPE /IRRIGATION DESIGNS $20,850.00 Subtotal of Sub- consultant Fees = GUY_ ENGINEERING DESIGN $103,256.00 CONCEPTUAL DESIGN REPORT PHASE (30 %) including reproduction $54,539.00 PRELIMINARY DESIGN PHASE (60 %) including reproduction $104,978.00 FINAL DESIGN PHASE (90 %) including reproduction $48,190.00 FINAL CONSTRUCTION DOCUMENTS PHASE (100 %) including reproduction $14,577.00 GUY Engineering Design Fees = $222,284.00 GUY ENGINEERING UTILITY SERVICES UTILITY RELOCATION SERVICES LIMITED BIDDING ASSISTANCE SERVICES BIDDING SERVICES REPRODUCTION OF BIDDING DOCUMENTS (Not to Exceed without City approval) LIMITED CONSTRUCTION PHASE SERVICES (Hourly; Not to Exceed without City approval) Total Contract Amount = Estimated at 20 Sets of full size Construction Drawings, 20 halt size Construction Drawings and 20 Contract document Bid Books $4,433.00 $3,450.00 $18,059.00 $7,883.00 $11,108.00 $362,590.00 GUY s.AC ... OW1 .777 F-77, S' u CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 12/24/16 Department droll Expenses Total Expenses Municipal Court 5,551.16 6,451.38 Managerial 22,695.12 26,689.95 Finance 15,937.50 18,616.35 Human Resources 8,821.98 10,533.73 Community Development 16,437.68 19,549.58 Engineering 17,439.04 20,719.23 Information Systems 14,088.21 16,823.77 Support Services 8,432.93 9,956.63 Cemetery 1,219.26 1,453.36 Police Grant Overtime 4,221.28 4,278.93 Central Dispatch 20,756.71 24,648.43 Animal Control 3,838.25 4,495.28 Emergency Preparedness 1,763.98 2,106.02 Stormwater /ROW Maint. 8,954.03 10,609.46 Park Maintenance 8,758.30 10,346.63 Culture /Recreation 5,186.77 6,196.36 Community- Senior Center 4,139.50 4,743.96 Historical Museum 597.96 671.39 Economic Development 3,446.85 4,117.16 General Fund Total 172,286.51 203,007.60 Garage Fund Total 7,068.84 8,444.61 Ambulance Fund Total 553.85 621.86 Fire Fund 37 Total 143,784.28 171,177.72 Police Fund 38 Total 144,407.35 169,481.23 Streets Fund 39 Total 13,233.77 15,761.20 Stormwater Fund 27 Total Worker's Compensation Total 2,811.60 3,317.76 Strong Neighborhoods Total 3,841.48 4,525.65 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 12129/16 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 32,450.15 HEALTHCARE MEDICAL SERVICE 52,896.76 HEALTHCARE MEDICAL SERVICE 62,088.16 ADMIN FEES 13,245.38 STOP LOSS FEES 45,840.20 HEALTHCARE DEPT TOTAL 206,520.65 DELTA DENTAL DENTAL MEDICAL SERVICE 3,992.20 DENTAL DEPT TOTAL 3,992.20 HEALTHCARE SELF INSURANCE FUND TOTAL 210,512.85