HomeMy WebLinkAbout2016.12.20_City Council MinutesOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, December 20, 2016
The Owasso City Council met in regular session on Tuesday, December 20, 2016, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on
Friday, December 16, 2016.
1. Call to Order
Mayor Lyndell Dunn called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Pastor John -David Meissner of New Heights Church.
3. Flag Salute
Mayor Dunn led the flag salute.
4. Roll Call
Present Absent
Mayor- Lyndell Dunn None
Vice - Mayor -Chris Kelley
Councilor- Doug Bonebrake
Councilor- Bill Bush
Councilor - Jeri Moberly
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
Mayor Dunn recognized Boy Scout Pack #897 of Owasso and moved to Item 6.
6. Citizen request to address the Council
Kathryn Helton requested the removal of the grass island located in the cul -de -sac near her
driveway at 8925 N 119 E Avenue. Mayor Dunn asked Mr. Lehr to review Ms. Helton's request
and report to the City Council.
Mayor Dunn moved to Item 5.
5. Presentation of the Employee of the Year
Warren Lehr presented Brian Dempster, Community Development Department, as the
Employee of the Year.
Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• December 6, 2016, Regular Meeting
• December 13, 2016, Regular Meeting
B. Approve claims
C. Accept public infrastructure including a concrete approach, sidewalk and fire
hydrant /water line including all appurtenances at Owasso Industrial Park Phase
IV, located at 200 E 5th Avenue
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December 20, 2016
Page 2
D. Approve the Second Amended Interlocal Agreement of the Regional E -911
Board to include the City of Broken Arrow, Oklahoma as a participating
jurisdiction, and other related provisions
E. Approve and authorize the Mayor to execute the following "Agreement for
Urban Engineering Services" (Engineers Agreement):
• Khoury Engineering, Inc., for a water main, fire hydrants and sidewalks for the
Mowery Lofts, located at the intersection of W 1 st Street and N Main Street.
• Olsson Associates, for water main, driveway and culverts for Lifepoint Church,
located at 10857 E 1 16 St N
• Cowan Group Engineering, for entry pavement within the right -of -way, storm
sewer manhole, water line improvements and sidewalk for Home 2 Suites,
located at 8882 N Garnett Rd
Ms. Moberly moved, seconded by Mr. Bonebrake to approve the Consent Agenda with
claims totaling $424,590.25.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
8. Consideration and appropriate action relating to items removed from the Consent Agenda
None
PUBLIC HEARING
The City Council will conduct a public hearing for the purpose of giving members of the
public an opportunity to be heard prior to any vote on the proposed Owasso Redbud District
Project Plan, including Increment District No. 1, City of Owasso
Bronce Stephenson along with Emily Pomeroy, Center for Economic Development Law,
presented the item. At 6:52 pm, the Mayor opened the Public Hearing for comment. There
was one comment from the audience. At 6:54 pm, the Mayor closed the Public Hearing.
10. Consideration and appropriate action relating to Ordinance 1093, approving and adopting
the Owasso Redbud District Project Plan pursuant to the Oklahoma Local Development Act;
designating and adopting project area and increment district boundaries; establishing a
date for the creation of Increment District No. 1, City of Owasso; adopting certain findings;
authorizing the City of Owasso to carry out and administer the project plan; establishing a tax
apportionment fund; declaring apportioned funds to be special funds of the City of Owasso
or the Owasso Public Works Authority; authorizing the use of increment revenues for the
payment of certain project costs; authorizing the Owasso Public Works Authority to carry out
certain provisions of the project plan; ratifying and confirming the actions, recommendations
and findings of the review committee and the Owasso Planning Commission; directing
continuing apportionment; providing for severability; and declaring an emergency
Bronce Stephenson presented the item recommending approval of Ordinance 1093.
There were no comments from the audience. After discussion, Dr. Kelley moved, seconded
by Ms. Moberly to approve Ordinance 1093, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
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December 20, 2016
Page 3
Staff further recommended approval of the attachment of an emergency clause making
the Ordinance effective immediately. There were no comments from the audience. Mr.
Bonebrake moved, seconded by Dr. Kelley to approve the emergency clause for Ordinance
1093, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to the final plat for Glover Owasso located at
10505 N Owasso Expressway
Bronce Stephenson presented the item recommending approval of the Final Plat for Glover
Owasso.
There were no comments from the audience. After discussion, Dr. Kelley moved, seconded
by Ms. Moberly to approve the Final Plat for Glover Owasso.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
12. Consideration and appropriate action relating to the final plat for Lifepoint Church located at
10857 E 116 St N
Bronce Stephenson presented the item recommending approval of the Final Plat for
Lifepoint Church.
One person addressed the Council. After discussion, Mr. Bush moved, seconded by Dr.
Kelley to approve the Final Plat for Lifepoint Church.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
13. Consideration and appropriate action relating to an agreement for Congestion Mitigation
and Air Quality Funds (CMAQ)
Roger Stevens presented the item recommending approval of an agreement with the Indian
Nation Council of Governments (INCOG) for the Congestion Mitigation and Air Quality Grant
in the amount of $55,114 for the purchase of two CNG /Bi -Fuel Pick -up Trucks.
There were no comments from the audience. After discussion, Dr. Kelley moved, seconded
by Mr. Bonebrake to approve the agreement in the amount of $55,114 with INCOG, as
recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
14. Consideration and appropriate action relating to Resolution 2016 -25, authorizing the
submission of an application to the Oklahoma Department of Transportation requesting
federal funding assistance through the Surface Transportation Program for the E 106 St N and
N 129 E Ave Intersection Improvements
Dwayne Henderson presented the item recommending approval of Resolution 2016 -25.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Dr. Kelley to approve Resolution 2016 -25, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
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December 20, 2016
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15. Consideration and appropriate action relating to the award of a bid for infrastructure
improvements (clearing and earthwork) for the Owasso Dog Park, an Excess Vision 2025 fund
project
Dwayne Henderson presented the item recommending award of a bid to J.E. Dirt Wurx LLC,
of Wagoner, Oklahoma for a total contract amount of $245,815.55 and authorization for the
Mayor to execute the contract.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to award the bid to J.E. Dirt Wurx LLC in the amount of $245,815.55
and authorize the Mayor to execute the contract, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
16. Consideration and appropriate action relating to the Fire Station No. 1 Parking Lot
Replacement Project
Chris Garrett presented the item recommending approval of the project and authorization
to purchase construction materials in an amount not to exceed $62,000.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Mr. Bonebrake to approve the project and authorize the purchase, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
17. Consideration and appropriate action relating to the Mayor's appointment to fill vacancies
on boards and commissions
Mayor Dunn removed Item 17 from the agenda.
18. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing litigation styled, Patrick D. Ross vs. City of Owasso, CV -2013- 00898,
District Court of Tulsa County, such executive session provided for in O.S. 25, Section 307
(B)(4)
Mayor Dunn presented the item, Mr. Bonebrake moved, seconded by Mr. Bush to enter into
executive session.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
At 7:30 pm, the Council, along with Warren Lehr, Julie Lombardi, Michele Dempster, and
David Weatherford, Attorney, Birmingham, Morley, Weatherford & Priore entered into
executive session.
At 7:46 pm, the Council returned to open session.
19. Consideration and appropriate action relating to Resolution 2016 -26, a resolution finding that
the investigative report concerning former City Manager Rodney Ray should be kept
confidential as a personnel record of the City of Owasso and providing direction for other
confidential personnel records
David Weatherford presented the item recommending approval of Resolution 2016 -26.
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December 20, 2016
Page 5
There were no comments from the audience. Mr. Bonebrake moved, seconded by Ms.
Moberly to approve Resolution 2016 -26, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
20. Report from City Manager
Mr. Lehr announced the appointment of Fire Chief Chris Garrett as the new Assistant City
Manager and Deputy Chief David Hurst as the new Fire Chief, a reception will be held
following the January 3, 2017, meeting; and the non - emergency offices of the City will be
closed December 23, 26, and January 2.
21. Report from City Attorney
None
22. Report from City Councilors
Mr. Bonebrake offered congratulations to Chief Garrett and Deputy Chief Hurst and
commended the Public Works Department for their winter storm preparation efforts.
23. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 12/10/16
• Health Care Self- Insurance Claims- dated as of 12/15/16
• Monthly Budget Status Report - November 2016
• Comprehensive Annual Financial Report for Fiscal Year Ending June 30, 2016
• Red Flag Rule Identity Theft Prevention Program - Annual Report dated November
2016
• DEQ Permit No. SL000072161023 for the construction of 1,586 linear feet of twelve
(12) inch PVC sewer line, 3,724 linear feet of eight (8) inch PVC sewer line, and all
appurtenances to serve the Morrow Place Residential Phase I, Tulsa County,
Oklahoma
24. New Business (New Business is any Item of business which could not have been foreseen at
the time of posting of the agenda)
None
25. Adjournment
Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried 5 -0 and the meeting adjourned at 7:53 pm.
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17 'ell Xnn, Mayor
Lisa Wilson, Minute Clerk