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Home My WebLink About2017.01.17_OPWA Agenda�® ^ PUBLIC NOTICE Of THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY tin Council Chambers, Old Central Building Gte 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, January 17, 2017 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • January 3, 2017, Regular Meeting • January 10, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 117117 • Monthly Budget Status Report- December 2016 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, January 13, 2017. +Jlian'n M. Stevens, Ddputy City Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 3, 2017 The Owasso Public Works Authority met in regular session on Tuesday, January 3, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, December 30, 2016. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:01 pm. 2. Roll Call Present Absent Chair- Lyndell Dunn None Vice- Chair - Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • December 20, 2016, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $499,377.58. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Reports - Pay Period Ending Date 12/24/16 OPWA January 3, 2017 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 4. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 7:02 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, January 10, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, January 10, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, January 6, 2017. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Mayor /Chair- Lyndell Dunn Vice - Mayor /Vice- Chair- Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush A quorum was declared present. Absent Councilor /Trustee -Jeri Moberly 2. Discussion relating to Capital Improvement Project (CIP) funding Warren Lehr and Linda Jones presented the item and discussion was held. 3. Discussion relating to the Festival Park design Larry Langford introduced Tyler Wallace, Nick Spriggs, and Jeremy Carlisle of GH2 Architects. GH2 presented the item and discussion was held. 4. Presentation and discussion relating to the results of the water model update of the Owasso Public Works Authority's Water Distribution System Roger Stevens introduced Tommy Kitchen of TBR Engineering, LLC. Mr. Kitchen presented the item and discussion was held. 5. Discussion relating to Community Development items A. Final Plat -Keys Landing II, on the west side of N 129 E Ave approximately 1/2 mile south of E 76 St N, south of Keys Landing I B. Rezoning and Plat Waiver - 304 N Main Street from RS -3 (Single - Family Residential High Density) to CS (Commercial Shopping) Bronce Stephenson presented the items and discussion was held. It was further explained that each item would be placed on the January 17, 2017 Council Agenda for consideration and action. 6. Discussion relating to the Policy Guide Document for the Owasso Redbud District - Increment District No. 1 (TIF) Bronce Stephenson presented the item and discussion was held. It was further explained that an item would be placed on the February 14, 2017 Work Session Agenda for a presentation of a Draft Policy Guide and additional discussion. 7. Discussion relating to Amending the Owasso Code of Ordinances - Part 10, Chapter 8, Alarms Scott Chombiess and Bill Allen presented the item and discussion was held. It was further explained that an item would be placed on the February 14, 2017 Work Session Agenda for additional discussion. Owasso City Council, OPWA 8, OPGA January 10, 2017 Page 2 8. Discussion relating to the grass island located in the cul -de -sac adjacent to the driveway at 8925 N 119 E Avenue (presented by Kathryn Helton during the December 20, 2016 Council meeting) Warren Lehr presented the item and discussion was held. 9. Discussion relating to Board & Committee vacancies Mayor Lyndeil Dunn presented the item and discussion was held. It was further explained that an item would be placed on the January 17, 2017 Council Agenda for consideration and action to fill vacancies on the Capital Improvements Committee and the Planning Commission. 10. Discussion relating to City Manager items Monthly sales tax report - Linda Jones presented the sales tax report and discussion was held. City Manager report - Warren Lehr reported that preparations are underway in anticipation of severe winter weather; staff is evaluating the city's program for holiday greenery disposal; a consent item will be placed on the January 17 Council agenda related to a grant from Public Service Company for economic development marketing; and a reception will be held prior to the start of the February 7 Council meeting to welcome students visiting from Chaumont, France. 11. City Council /Trustee comments and inquiries Councilor Bonebrake expressed appreciation for the improvements to the Recycle Center. 12. Adjournment The meeting adjourned at 8:55 pm. Lyndell Dunn, Mayor /Chair Juliann M. Stevens, Minute Clerk Claims List 1/17/2017 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA ADMINISTRATION TREASURER PETTY CASH NOTARY FILING FEE 10.00 CITY GARAGE LABOR/OVERHEAD CHGS - JAN 170.33 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - DEC 2016 31.98 AT &T LONG DISTANCE PHONE BILL 5.05 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 1,438.87 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.47 UNIFIRST HOLDINGS LP UNIFORM CLEANING 31.07 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.94 JPMORGAN CHASE BANK OWASSO CHAMBER LUNCHEON 50.00 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 177.01 TOTAL OPWA ADMINISTRATION 1,981.72 UTILITY BILLING TODD C. KIMBALL METER READER 581.85 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,544.14 TODD C. KIMBALL METER READER 849.60 TYRONE EUGENE DINKINS METER READER 277.35 JPMORGAN CHASE BANK DELL -FN UB PC SETUP 1,026.72 JPMORGAN CHASE BANK AMAZON -FN UB COMP SETUP 5.95 JPMORGAN CHASE BANK AMAZON -FN UB PRINTER 186.74 JPMORGAN CHASE BANK AMAZON -FN UB PC SETUP 89.99 TECHNICAL PROGRAMMING SERVICES INC JBILLING SERVICES 1,367.04 TOTAL UTILITY BILLING 6,929.38 WATER VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.60 FLEETCOR TECHNOLOGIES FUELMAN EXP - DEC, 2016 725.72 CITY GARAGE LABOR/OVERHEAD CHGS - JAN 1,986.41 CITY GARAGE VEHICLE PARTS PURCH - DEC 1,801.25 TWIN CITIES READY MIX, INC CONCRETE 387.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.65 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.65 CITY OF TULSA UTILITIES WATER 88,311.15 CITY OF TULSA UTILITIES WATER 136,686.42 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.65 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - DEC 2016 41.92 JPMORGAN CHASE BANK HD SUPPLY - SETTER 1,394.00 JPMORGAN CHASE BANK HD SUPPLY - REGISTERS 312.00 JPMORGAN CHASE BANK HD SPLY -VALVE BOX RAISERS 118.39 JPMORGAN CHASE BANK HD SPLY -PVC CUTTER BLADE 16.76 JPMORGAN CHASE BANK HD SPLYZ R9001 METER 553.00 JPMORGAN CHASE BANK LOCKE SUPPLY - FITTINGS 24.80 JPMORGAN CHASE BANK TRANSCO -PPE 51.02 JPMORGAN CHASE BANK HD SUPPLY -METER SETS 4,534.00 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 253.00 Page 1 Claims List 1/17/2017 Budget Unit Title Vendor Name Payable Description Payment Amount TOTAL WATER 237,379.39 WASTEWATER TREATMENT JPMORGAN CHASE BANK HACH- TESTING SUPPLIES 316.89 JPMORGAN CHASE BANK HACH- TESTING SUPPLIES 266.91 JPMORGAN CHASE BANK TRANSCO -PPE 51.02 GREELEY & HANSEN, LLC LBX 619776 WASTEWATER MASTER PLAN 1,983.00 JPMORGAN CHASE BANK MCMASTER CARR- LADDER 67.02 JPMORGAN CHASE BANK MCMASTER CARR - LADDERS 1,054.34 JPMORGAN CHASE BANK KOMLINE- PRESSURE GAUGE 340.41 JPMORGAN CHASE BANK KOMLINE SANDERSON -PUMP 1,315.03 JPMORGAN CHASE BANK DALE AND LEES -AC REPAIR 952.00 JPMORGAN CHASE BANK FASTENAL - BUSHINGS 1.68 JPMORGAN CHASE BANK LOWES- CREDIT -0.27 JPMORGAN CHASE BANK SCHNEIDER- SERVICE 1,515.70 JPMORGAN CHASE BANK LOWES - PLUMBING PARTS 16.50 JPMORGAN CHASE BANK LOWES- RAILINGS /BROOM 36.88 AT &T LONG DISTANCE PHONE BILL 2.33 UNIFIRST HOLDINGS LP UNIFORM CLEANING 68.71 UNIFIRST HOLDINGS LP UNIFORM CLEANING 57.31 UNIFIRST HOLDINGS LP UNIFORM CLEANING 52.91 SCHREIBER, LLC ALUMINUM BAR SCREEN DOOR 510.00 SCHUERMANN ENTERPRISES, INC BLOWER MAINTENANCE 468.82 CITY GARAGE VEHICLE PARTS PURCH - DEC 1,531.92 CITY GARAGE LABORIOVERHEAD CHGS - JAN 907.66 FLEETCOR TECHNOLOGIES FUELMAN EXP - DEC, 2016 479.03 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK LOWES -PARTS 29.02 JPMORGAN CHASE BANK NCL OF WISC - CHEMICALS 266.01 JPMORGAN CHASE BANK NCL OF WISC- SUPPLIES 388.85 JPMORGAN CHASE BANK LOWES- ADAPTER 3.33 JPMORGAN CHASE BANK LOWES -PARTS 14.87 JPMORGAN CHASE BANK LOWES- WRENCH /SOCKETS 89.91 JPMORGAN CHASE BANK IGREEN COUNTRY - TESTING 140.00 TOTAL WASTEWATER TREATMENT 13,007.81 WASTEWATER COLLECTION; VERIZON WIRELESS WIRELESS CONNECTION 80.04 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 512.43 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 175.86 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 223.19 FLEETCOR TECHNOLOGIES FUELMAN EXP - DEC, 2016 16106 CITY GARAGE LABORIOVERHEAD CHGS - JAN 1,250.25 CITY GARAGE VEHICLE PARTS PURCH - DEC 65.63 JACQUELYN BROOKE KONONCHUK FOG MANAGEMENT PROGRAM 2,125.00 SCHUERMANN ENTERPRISES, INC LIFT STATION MAINTENANCE 611.10 Page 2 Claims List 1/17/2017 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER COLLECTION; UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.55 UNIFIRST HOLDINGS LP UNIFORM CLEANING 4598 UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.08 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 191.90 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - DEC 2016 100.48 JPMORGAN CHASE BANK UPS- SHIPPING 224.19 JPMORGAN CHASE BANK GRAINGER -FUSES 131.76 JPMORGAN CHASE BANK HD SUPPLY- SUPPLIES 146.40 JPMORGAN CHASE BANK TRANSCO -PPE 83.44 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 208.80 JPMORGAN CHASE BANK jHD SUPPLY - REPAIR SUPPLIES 2,200.00 TOTAL WASTEWATER COLLECTIONS 8,624.14 REFUSE COLLECTIONS JPMORGAN CHASE BANK TRANSCO -PPE 51.02 JPMORGAN CHASE BANK KIMS INT'L -PARTS 9749 JPMORGAN CHASE BANK AUTO BATTERY- ALTERNATOR 133.09 JPMORGAN CHASE BANK STEVES WHLSE - SOCKET SET 118.00 JPMORGAN CHASE BANK BUMP213UMP -FLOOR DRY 148.50 JPMORGAN CHASE BANK BUMP2BUMP -BULBS 42.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - DEC 2016 1,041.63 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.50 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.50 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.50 CITY GARAGE VEHICLE PARTS PURCH - DEC 347.60 CITY GARAGE LABORIOVERHEAD CHGS - JAN 4,179.08 FLEETCOR TECHNOLOGIES FUELMAN EXP - DEC, 2016 3,163.82 COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,344.66 JPMORGAN CHASE BANK USCELL- CELLPHONE /HOLT 80.16 TOTAL REFUSE COLLECTIONS 14,847.55 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM CLEANING 13.24 CITY GARAGE LABOR/OVERHEAD CHGS - JAN 351.50 TERMINIX PEST CONTROL 88.50 NATIONAL WASTE & DISPOSAL, INC. HAUL ROLL OFF 250.00 OSI ENVIRONMENTAL INC MOTOR OIL RECYCLING 125.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 13.24 UNIFIRST HOLDINGS LP UNIFORM CLEANING 1124 JPMORGAN CHASE BANK IWASTE MGMT- TIPPING FEES 302.36 TOTAL RECYCLE CENTER 1,157.08 283,927.0 FUND GRAND TOTAL Page 3 Claims List 1117/2017 Budget Unit Title I Vendor Name Payable Description Payment Amount OPWA GRAND TOTAL $283,927.07 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01107/17 Department Payroll Expenses Total Expenses OPWA Administration 10,853.47 16,174.49 Utility Billing 5,804.80 10,981.46 Water 15,532.28 25,980.38 Wastewater 13,962.09 23,789.29 Wastewater Collection 9,094.67 14,667.33 Refuse 14,947.51 22,842.35 Recycle Center 2,509.76 3,800.86 FUND TOTAL 72,704.58 118,236.16 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2016 -2017 Budgetary Basis Statement of Revenues & Expenses As of December 31, 2016 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 450,352 $ 3,372,762 $ 5,759,000 58.57% 348,880 2,149,261 4,214,500 51.00% 161,194 1,007,945 1,969,325 51.18% 20,841 126,669 262,925 48.18% 981,267 6,656,637 12,205,750 54.54% $ (78,950) $ (477,871) $ (830,833) 57.52% (41,712) (217,305) (462,666) 46.97% (311,732) (2,287,007) (4,229,845) 54.07% (196,824) (861,086) (2,213,202) 38.91% (95,551) (495,966) (1,895,111) 26.17% (264,041) (1,673,420) (3,268,222) 51.20% (988,810) (6,012,655) (12,899,879) 46.61% (7,543) 643,982 (694,129) $ 952 $ 5,191 $ 20,000 25.95% 1,157 6,820 12,275 55.56% - 294,966 424,047 69.56% (6,267) (6,267) (20,902,000) 0.00% (4,158) 300,710 (20,445,678) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ 6,267 $ 966,041 $ 21,890,988 Expenditures of long -term debt - (959,774) (988,000) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES 6,267 6,267 20,902,988 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL - Beginning Balance $ (5,434) $ 950,960 $ (236,819) $ (562,691) 1,418,075 1,418,075 WORKINGCAPITAL - EndingBalance $ 1,806,344 $ 1,181,256