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Home My WebLink About2017.01.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE \4 OWASSO PUBLIC GOLF AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 om Regular Meeting Tuesday, January 17, 2017 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roil Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (Ail matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • January 3, 2017, Regular Meeting • January 10, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports- Pay Period Ending Date 117117 • Monthly Budget Status Report - December 2016 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, January 13, 2017 Juliann M. Stevens, Depu City Clerk V OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 3, 2017 The Owasso Public Golf Authority met in regular session on Tuesday, January 3, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main St, at 6:00 pm on Friday, December 30, 2016. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:02 pm. 2. Roll Call Present Absent Chair- Lyndell Dunn None Vice -Chair - Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • December 20, 2016, Regular Meeting B. Approve claims Dr. Kelley moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $16,330.05. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Reports- Pay Period Ending Date 12/24/16 OPGA January 3, 2017 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bonebrake moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5-0 and the meeting adjourned at 7:04 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, January 10, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, January 10, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main (west side), at 6:00 pm on Friday, January 6, 2017. 1. Call to Order Mayor/Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Mayor/Chair- Lyndell Dunn Vice-Mayor/Vice-Chair-Chris Kelley Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush A quorum was declared present. Absent Councilor/Trustee -Jeri Moberly 2. Discussion relating to Capital Improvement Project (CIP) funding Warren Lehr and Linda Jones presented the item and discussion was held. 3. Discussion relating to the Festival Park design Larry Langford introduced Tyler Wallace, Nick Spriggs, and Jeremy Carlisle of GH2 Architects. GH2 presented the item and discussion was held. 4. Presentation and discussion relating to the results of the water model update of the Owasso Public Works Authority's Water Distribution System Roger Stevens introduced Tommy Kitchen of TBR Engineering, LLC. Mr. Kitchen presented the item and discussion was held. 5. Discussion relating to Community Development items A. Final Plat -Keys Landing II, on the west side of N 129 E Ave approximately'/2 mile south of E 76 St N, south of Keys Landing I B. Rezoning and Plat Waiver - 304 N Main Street from RS-3 (Single -Family Residential High Density) to CS (Commercial Shopping) Bronce Stephenson presented the items and discussion was held. It was further explained that each item would be placed on the January 17, 2017 Council Agenda for consideration and action. 6. Discussion relating to the Policy Guide Document for the Owasso Redbud District -Increment District No. 1 (TIF) Bronce Stephenson presented the item and discussion was held. It was further explained that an item would be placed on the February 14, 2017 Work Session Agenda for a presentation of a Draft Policy Guide and additional discussion. 7. Discussion relating to Amending the Owasso Code of Ordinances - Part 10, Chapter 8, Alarms Scott Chambless and Bill Allen presented the item and discussion was held. It was further explained that an item would be placed on the February 14, 2017 Work Session Agenda for additional discussion. Owasso City Councii, OPWA & OPGA January 10, 2017 Page 2 8. Discussion relating to the grass island located in the cul-de-sac adjacent to the driveway at 8925 N 119 E Avenue (presented by Kathryn Helton during the December 20, 2016 Council meeting) Warren Lehr presented the item and discussion was held. 9. Discussion relating to Board & Committee vacancies Mayor Lyndell Dunn presented the item and discussion was held. It was further explained that an item would be placed on the January 17, 2017 Council Agenda for consideration and action to fill vacancies on the Capital Improvements Committee and the Planning Commission. 10. Discussion relating to City Manager items Monthly sales tax report - Linda Jones presented the sales tax report and discussion was held. City Manager report - Warren Lehr reported that preparations are underway in anticipation of severe winter weather; staff is evaluating the city's program for holiday greenery disposal; a consent item will be placed on the January 17 Council agenda related to a grant from Public Service Company for economic development marketing; and a reception will be held prior to the start of the February 7 Council meeting to welcome students visiting from Chaumont, France. 11. City Council/Trustee comments and inquiries Councilor Bonebrake expressed appreciation for the improvements to the Recycle Center. 12, Adjournment The meeting adjourned at 8:55 pm. Lyndell Dunn, Mayor/Chair Juliann M. Stevens, Minute Clerk Claims List 1/17/2017 Budget Unit Title Vendor Name I Payable Description IPayment Amount CART OPERATIONS IYAMAHA MOTOR CORPORATION, USA ICARTLEASE 3,595.49 TOTAL CART OPERATIONS 3,595.49 COURSE MAINT TCF NATIONAL BANK MAINTENANCE CART LEASE 1,600.00 AT&T LONG DISTANCE PHONE BILL 0.78 JPMORGAN CHASE BANK OREILLY-RETURN -2.00 UNIFIRST HOLDINGS LP SHOP TOWELS 12.84 UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.39 UNIFIRST HOLDINGS LP SHOP TOWELS 12.84 UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.39 UNIFIRST HOLDINGS LP SUPPLIES 56.45 UNIFIRST HOLDINGS LP SHOP TOWELS 12.84 UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.39 UNIFIRST HOLDINGS LP ENV CHARGE 6.00 UNIFIRST HOLDINGS LP ENV CHARGE 6,00 UNIFIRST HOLDINGS LP ENV CHARGE 6,00 CITY GARAGE LABOR/OVERHEAD CHGS - JAN 71.83 JPMORGAN CHASE BANK OREILLY-FILTER/FLUID 24.49 JPMORGAN CHASE BANK LOCKE SUPPLY -REPAIR PARTS 71.32 JPMORGAN CHASE BANK ROBERTSON TIRE-TRLR TIRE 63.50 JPMORGAN CHASE BANK EQUIP ONE -SOD CUTTER 92.58 JPMORGAN CHASE BANK BROWN FARMS -SOD 95.00 JPMORGAN CHASE BANK LOWES-CORDLESS DRILL 159.00 JPMORGAN CHASE BANK LOWES-PLYWOOD/TAPE 136.21 JPMORGAN CHASE BANK LOWES-PIPE FITTINGS 31.04 JPMORGAN CHASE BANK LOWES-LUMBER 86.60 JPMORGAN CHASE BANK LOWES-MARKING PAINT 5.28 JPMORGAN CHASE BANK P & K -TRACTOR REPAIR 4,229.06 VERIZON WIRELESS WIRELESS CONNECTION 40.70 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 155.57 TOTAL COURSE MAINT 7,008.10 GOLF ADMIN ONEOK, INC OKLAHOMA NATURAL7GASNATURAL GAS USAGE 380.88GPS TECHNOLOGIES, INCARTGPS 840.00AT&T ONG DISTANCE PHONE BILL 1.09 TOTAL GOLFADMIN 1,221.97 11,825.5 FUND GRAND TOTAL OPGA GRAND TOTAL $11, 825.56 Page 1 Department Golf Shop Operations Cart Operations Golf Course Operations Food & Beverage General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/07/17 Payroll Expenses 2,200.38 1,164.70 7,474.46 2,530.32 3,405.75 Total Expenses 3,653.41 1,307.75 12,732.44 3,986.77 5,133.65 FUND TOTAL 16,775.61 26,814.02 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of December 31, 2016 December 31, 2016 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES Golf shop fees $ 20,475 $ 240,800 $ 567,300 42.45% Merchandise sales 5,195 61,139 140,000 43.67% COS -- merchandise (4,062) (46,990) (100,000) 46.99% Cart Rental 3,676 65,657 130,000 50.51% Food & beverage 7,688 66,792 189,300 35.28% COS -- food & beverage (2,528) (27,619) (86,000) 32.1 1 % Other Revenue 32 462 700 66.02% TOTAL OPERATING REVENUES $ 30,477 $ 360,242 $ 841,300 42.82% OPERATING EXPENSES: Golf Shop $ (9,004) $ (62,264) $ (137,069) 45.43% Cart Operations (6,564) (55,958) (115,564) 48.42% Golf Course Maintenance (44,905) (341,989) (627,659) 54.49% Food & Beverage (9,321) (63,030) (137,365) 45.89% Golf Administration (16,651) (114,522) (220,612) 51.91% TOTAL OPERATING EXPENSES $ (86,445) $ (637,763) $ (1,238,269) 51.50% OPERATING INCOME (LOSS) $ (55,969) $ (277,521) $ (396,969) Transfer from General $ 50,000 $ 100,000 $ 450,000 22.22% TOTAL OTHER REVENUES $ 50,000 $ 100,000 $ 450,000 22,22% NET INCOME (LOSS) $ (5,969) $ (177,521) $ 53,031 ENCUMBRANCES OUTSTANDING $ (69,084) FUND BALANCE (Budgetary Basis) Beginning Balance (3,454,647) (3,454,647) Ending Balance $ (3,701,252) $ (3,401,616)