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Home My WebLink About2017.02.21_OPGA Agenda�o PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY 6$ Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 d"i Regular Meeting Tuesday, February 21, 2017 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (Ali matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • February 7, 2017, Regular Meeting • February 14, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 2/4/17 • Monthly Budget Status Report - January 2017 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, February 17, 2017 Sherry BlshoV City Clerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 7, 2017 The Owasso Public Golf Authority met in regular session on Tuesday, February 7, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main St, at 6:00 pm on Friday, February 3, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:42 pm. 2. Roll Call Present Absent Chair - Lyndell Dunn None Vice -Chair -Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • January 17, 2017, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $19,367.52. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None OPGA February 7, 2017 Page 2 Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 1 /21 /17 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Ms. Moberly moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5-0 and the meeting adjourned at 7:43 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, February 14, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, February 14, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main at 6:00 pm on Friday, February 10, 2017. 1. Call to Order Mayor/Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Absent Mayor/Chair - Lyndell Dunn None Vice-Mayor/Vice-Chair- Chris Kelley Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush (arrived at 6:05 pm) Councilor/Trustee -Jeri Moberly A quorum was declared present. 2. Discussion relating to Policy Guide document for the Owasso Redbud District - Increment District No. 1 (TIF) Bronce Stephenson presented the item and discussion was held. It was further explained that an item would be placed on the March 14, 2017, Work Session agenda for additional discussion. 3. Discussion relating to Community Development items A. Annexation (OA-16-05), approximately 20 acres and is located northeast of McCarty Park at 8200 N 91 E Ave B. Annexation (OA-17-01), east of the intersection of E 106 St N and N Garnett Rd on the north side of E 106 St N Bronce Stephenson presented Items 3A and 3B and discussion was held. It was further explained that each item would be placed on the February 21, 2017, agenda for consideration and action. 4. Discussion relating to an economic development agreement with Garrett Creek Development, LLC Chelsea Feary presented the item and discussion was held. It was further explained that an item would be placed on the February 21, 2017, agenda for consideration and action. 5. Discussion relating to amending the Owasso Code of Ordinances • Part 10, Chapter 8, Alarms Scott Chambless presented the item and discussion was held. It was further explained that an item would be placed on the March 7, 2017, agenda for consideration and action. Mr. Bush exited meeting at 6:51 pm. 6. Discussion relating to City Manager items • Monthly sales tax report - Linda Jones presented the sales tax report and discussion was held. • City Manager report - Warren Lehr reported on debris removal from the January storm. The Fire Station No. 4 Project will be bid with a general contractor. A preliminary contract has been signed with Nabholz Construction for Project Management for the Police Station remodel project. The neighborhood code enforcement/parking concern presented at the December 20, 2016, Council meeting has been resolved. Owasso City Council, OPWA & OPGA February 14, 2017 Page 2 7. City Council/Trustee comments and inquiries None 8. Adjournment The meeting adjourned at 7:14 pm. Lyndell Dunn, Mayor/Chair Sherry Bishop, City Clerk Claims List KPAIRAITOMA Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK ALDI-FOOD 59.57 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 127.50 JPMORGAN CHASE BANK SYSCO-REFUND -541.98 JPMORGAN CHASE BANK SAMS-FOOD 130.96 JPMORGAN CHASE BANK COCA COLA -BEVERAGES 194.67 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,867.61 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 2.721.70 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 59.24 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 301.18 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 50.70 JPMORGAN CHASE BANK GREAT PLAINS -REFUND -40.00 JPMORGAN CHASE BANK SYSCO-FOOD 546.98 JPMORGAN CHASE BANK REASORS-FOOD 25.69 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 189.31 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 888.67 JPMORGAN CHASE BANK WALMART-FOOD 6.96 JPMORGAN CHASE BANK SAMS-FOOD 164.08 JPMORGAN CHASE BANK WALMART-FOOD 49.00 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 133.41 JPMORGAN CHASE BANK SAMS-FOOD 140.41 JPMORGAN CHASE BANK EXECUTIVE COFFEE -COFFEE 80.89 JPMORGAN CHASE BANK HANES GEAR -MERCHANDISE 1,073.26 JPMORGAN CHASE BANK SAMS-FOOD 42.24 JPMORGAN CHASE BANK GREAT PLAINS -BEVERAGES 404.36 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 105.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 962.66 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 218.89 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 159.34 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 92.12 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 330,96 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 55.61 JPMORGAN CHASE BANK SYSCO-FOOD 546.98 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 43.95 CALLAWAY GOLF SALES COMPANY MERCHANDISE 817.25 CALLAWAY GOLF SALES COMPANY IMERCHANDISE 435.38 TOTAL OPGA 12,444.55 GOLF SHOP JPMORGAN CHASE BANK LISPS -POSTAGE 10.55 TOTAL GOLF SHOP 10.55 CARTOPERATIONS JPMORGAN CHASE BANK ATWOODS-BATTERIES/GLOVES 59.98 JPMORGAN CHASE BANK ATWOODS-BATTERIES 134,97 JPMORGAN CHASE BANK TIMMONS OIL -FUEL 660.49 JPMORGAN CHASE BANK CLUB HOUSE -BOTTLE HOLDERS 48.41 Page 1 Claims List 2/21 /2017 Budget Unit Titli Vendor Name Payable Description Payment Amount CART OPERATIONS... IJPMORGAN CHASE BANK ATWOODS-BATTERIES 107.96 TOTAL CART OPERATIONS 1,011.81'. COURSE MAINT TCF NATIONAL BANK MAINTENANCE CART LEASE 720.00 WATER UTILITIES SERVICES, ING IRRIGATION PARTS 113.43 DAVID B. NOWLAND GREENS FERTILIZER 367.00 BROWN FARMS LLC SOD 565.00 YAMAHA MOTOR CORPORATION, USA PARTS 277.32 JPMORGAN CHASE BANK OREILLY-PARTS 43.16 JPMORGAN CHASE BANK OREILLY-OIL FILTER 10.49 JPMORGAN CHASE BANK OREILLY-BEARING 3.56 JPMORGAN CHASE BANK OREILLY-FILTERS 51.96 JPMORGAN CHASE BANK OREILLY-SPARK PLUGS 30.93 JPMORGAN CHASE BANK OREILLY-FILTER 13.99 JPMORGAN CHASE BANK THOMPSON DIESEL -PARTS 27.24 JPMORGAN CHASE BANK OREILLY-FILTERS/OIL 179.75 JPMORGAN CHASE BANK OREILLY-SPARK PLUGS 10.66 JPMORGAN CHASE BANK OREILLY-MOTOR OIUFILTERS 88.84 JPMORGAN CHASE BANK OREILLY-FILTERS 79,17 CITY GARAGE LABOR/OVERHEAD - FEB, 201 71.63 JPMORGAN CHASE BANK LOWES-RETURN -1.64 UNIFIRST HOLDINGS LP SUPPLIES 15.55 UNIFIRST HOLDINGS LP SHOP TOWELS 12.84 UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.39 UNIFIRST HOLDINGS LP SHOP TOWELS 12.84 UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.39 UNIFIRST HOLDINGS LP SHOP TOWELS 12.84 UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.39 UNIFIRST HOLDINGS LP ENV CHARGE 6.00 UNIFIRST HOLDINGS LP ENV CHARGE 6.00 UNIFIRST HOLDINGS LP ENV CHARGE 6.00 JPMORGAN CHASE BANK SITEONE-CREDIT -201.50 JPMORGAN CHASE BANK PIONEER REVERE -PAINT 113.00 JPMORGAN CHASE BANK OKLA GOLF-OKGCSA DUES 75.00 JPMORGAN CHASE BANK HD SPLY-IRRIGATION CLAMPS 418.26 JPMORGAN CHASE BANK ISTRC-SOIL TEST FOR GREEN 1,000.00 JPMORGAN CHASE BANK P & K EQUIP -CLUTCH SLEEVE 179.65 JPMORGAN CHASE BANK P & K EQUIP -CALIBRATION 256.25 JPMORGAN CHASE BANK LOWES-DRAINAGE PIPE 73,00 JPMORGAN CHASE BANK LOWES-BUCKET LID/CLAMPS 25.34 JPMORGAN CHASE BANK TRAVELEXPENSE 31.00 JPMORGAN CHASE BANK OKLA GOLF -REGISTRATION 30.00 JPMORGAN CHASE BANK UNITED -AIRFARE 438.60 AEP/PSO ELECTRIC USE 560.12 Page 2 Claims List 2/21 /2017 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT... ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 147.11 JPMORGAN CHASE BANK PROF TURF -FILTER 74.98 JPMORGAN CHASE BANK PROF TURF-OIL/FILTERS 142.40 JPMORGAN CHASE BANK LOWES-DRILL BIT 20.03 JPMORGAN CHASE BANK KUBOTA-GASKETS 27.42 TOTAL COURSE MAINT 6,169.59 FOOD & BEV JPMORGAN CHASE BANK SAMS-SUPPLIES 35.98 JPMORGAN CHASE BANK SYSCO-REFUND -142.44 JPMORGAN CHASE BANK WALMART-SUPPLIES 9,78 JPMORGAN CHASE BANK LOWES-SUPPLIES 47.29 JPMORGAN CHASE BANK SAMS-SUPPLIES 23.68 JPMORGAN CHASE BANK SYSCO-SUPPLIES 142.44 JPMORGAN CHASE BANK LOWES-HEAT LAMP 19.94 JPMORGAN CHASE BANK DISPLAYS2GO-SIGNS 36.32 JPMORGAN CHASE BANK BROOKS GREASE -REPAIR 125.00 JPMORGAN CHASE BANK UNITED LINEN -RENTAL 78.45 JPMORGAN CHASE BANK UNITED LINEN -RENTAL 30.00 JPMORGAN CHASE BANK UNITED LINEN -RENTAL 30.00 JPMORGAN CHASE BANK UNITED LINEN -RENTAL 30.00 JPMORGAN CHASE BANK SAMS-SUPPLIES 90.09 JPMORGAN CHASE BANK SYSCO-SUPPLIES 142.44 JPMORGAN CHASE BANK 1COMMUNITY MARKET -ADVERT 190.00 TOTAL FOOD & BEV 888.97 GOLFADMIN JPMORGAN CHASE BANK SHERWIN WILLIAMS-MAINT 34.49 JPMORGAN CHASE BANK SHERWIN WILLIAMS-MAINT 36.57 GPS TECHNOLOGIES, INC CART GPS LEASE 840.00 JPMORGAN CHASE BANK LOWES-RETURN -25.96 LAURA FRITZ AD DESIGN 75.00 JPMORGAN CHASE BANK AMAZON-DESK/MONITOR STAND 269.75 JPMORGAN CHASE BANK ZORO TOOLS -SHELF MATERIAL 345.61 JPMORGAN CHASE BANK WASTE MGMT-REFUSE SERVICE 643.47 JPMORGAN CHASE BANK MURPHY SANITARY -SUPPLIES 225.02 JPMORGAN CHASE BANK LOWES-DRILL BIT 15.98 JPMORGAN CHASE BANK COX -CABLE 75.43 JPMORGAN CHASE BANK SHERWIN WILLIAMS-PAINT 39.83 JPMORGAN CHASE BANK LOCKE SUPPLY -WALL 131.54 - ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 327.80 AEP/PSO ELECTRIC USE 696.62 JPMORGAN CHASE BANK LOWES-LIGHT BULBS 27.98 AT&T LONG DISTANCE PHONE BILL 0.48 JPMORGAN CHASE BANK LOWES-MAINT SUPPLIES 28.30 JPMORGAN CHASE BANK ICROWL MECHANICAL -REPAIR 569.50 Page 3 Claims List 2/21/2017 Budget Unit Title Vendor Name Payable Description PaymentAmount GOLFADMIN... JPMORGAN CHASE BANK COURSETRENDS-WEBHOSTING 300.00 JPMORGAN CHASE BANK USGA-MEMBERSHIP DUES 110.00 JPMORGAN CHASE BANK HOME DEPOT -DESK TOPS 502.57 JPMORGAN CHASE BANK WALMART-FILE CABINETS 85.76 TOTAL GOLFADMIN 5,355.74 FUND GRAND TOTAL 25,881.21 OPGA GRAND TOTAL $25,881.21 Page 4 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/04/17 Department Payroll Expenses Total Expenses Golf Shop Operations 2,260.75 3,721.23 Cart Operations 1,232.58 1,383.96 Golf Course Operations 7,344.66 12,577.02 Food & Beverage 2,056.86 3,459.94 General & Administration 3,405.75 5,133.65 FUND TOTAL 16,300.60 26,275.80 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of January 31, 2017 January 31, 2017. Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES Golf shop fees $ 21,931 $ 262,731 $ 567,300 46.31% Merchandise sales 4,800 65,939 140,000 47.10% COS -- merchandise (3,810) (50,840) (100,000) 50.84% Cart Rental 4,618 70,275 130,000 54,06% Food & beverage 6,082 72,862 189,300 38.49% COS -- food & beverage (2,359) (29,978) (86,000) 34.86% Other Revenue 32 495 700 70.65% TOTAL OPERATING REVENUES $ 31,294 $ 391,484 $ 841,300 46.53% OPERATING EXPENSES: Golf Shop $ (8,351) $ (70,615) $ (137,069) 51.52% Cart Operations (13,761) (69,719) (115,564) 60.33% Golf Course Maintenance (40,371) (382,360) (627,659) 60.92% Food & Beverage (8,415) (71,445) (137,365) 52.01% Golf Administration (15,973) (130,495) (220,612) 59.15% TOTAL OPERATING EXPENSES $ (86,871) $ (724,633) $ (1,238,269) 58.52% OPERATING INCOME (LOSS) $ (55,577) $ (333,150) $ (396,969) Transfer from General $ 50,000 $ 150,000 $ 450,000 33.33% TOTAL OTHER REVENUES $ 50,000 $ 150,000 $ 450,000 33.33% NET INCOME (LOSS) $ (5,577) $ (183,150) $ 53,031 ENCUMBRANCES OUTSTANDING $ (59,271) FUND BALANCE (Budgetary Basis) Beginning Balance (3,454,647) (3,454,647) Ending Balance $ (3,697,068) $ (3,401,616)