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Home My WebLink About2017.02.21_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE \a�\1' OWASSO PUBLIC WORKS AUTHORITY �gCf�' ��,\\ ', d Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, February 21, 2017 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • February 7, 2017, Regular Meeting • February 14, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the purchase of Service Truck for the Water Division Travis Blundell Staff recommends approval to purchase a 2017 Dodge Ram 4500 Crew Cab 44 service truck in the amount of $49,149 from Bob Howard Chrysler Jeep Dodge of Oklahoma City, Oklahoma, per state bid award. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 2/4/17 • Monthly Budget Status Report - January 2017 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, February 17, 2017. Sherry Bish , City Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 7, 2017 The Owasso Public Works Authority met in regular session on Tuesday, February 7, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, February 3, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 7:40 pm 2. Roll Call Present Absent Chair - Lyndell Dunn None Vice- Chair- Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • January 17, 2017, Regular Meeting B. Approve claims Dr. Kelley moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $689,140.07. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None OPWA February 7, 2017 Page 2 Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 1/21/17 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bush moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 7:41 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, February 14, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, February 14, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main at 6:00 pm on Friday, February 10, 2017. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Lyndell Dunn None Vice-Mayor/Vice-Chair- Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush (arrived at 6:05 pm) Councilor /Trustee -Jeri Moberly A quorum was declared present. 2. Discussion relating to Policy Guide document for the Owasso Redbud District - Increment District No. 1 (TIF) Bronce Stephenson presented the item and discussion was held. it was further explained that an item would be placed on the March 14, 2017, Work Session agenda for additional discussion. 3. Discussion relating to Community Development items A. Annexation (OA- 16 -05), approximately 20 acres and is located northeast of McCarty Park at 8200 N 91 E Ave B. Annexation (OA- 17 -01), east of the intersection of E 106 St N and N Garnett Rd on the north side of E 106 St N Bronce Stephenson presented Items 3A and 313 and discussion was held. It was further explained that each item would be placed on the February 21, 2017, agenda for consideration and action. 4. Discussion relating to an economic development agreement with Garrett Creek Development, LLC Chelsea Feary presented the item and discussion was held. It was further explained that an item would be placed on the February 21, 2017, agenda for consideration and action. 5. Discussion relating to amending the Owasso Code of Ordinances -Part 10, Chapter 8, Alarms Scott Chambless presented the item and discussion was held. It was further explained that an item would be placed on the March 7, 2017, agenda for consideration and action. Mr. Bush exited meeting at 6:51 pm. 6. Discussion relating to City Manager items • Monthly sales tax report - Linda discussion was held. Jones presented the sales tax report and • City Manager report - Warren Lehr reported on debris removal from the January storm. The Fire Station No. 4 Project will be bid with a general contractor. A preliminary contract has been signed with Nabhoiz Construction for Project Management for the Police Station remodel project. The neighborhood code enforcement /parking concern presented at the December 20, 2016, Council meeting has been resolved. Owasso City Council, OPWA & OPGA February 14, 2017 Page 2 7. City Council /Trustee comments and inquiries None 8. Adjournment The meeting adjourned at 7:14 pm. Lyndell Dunn, Mayor /Chair Sherry Bishop, City Clerk Claims List 2/21/2017 Budget Unit Title Vendor Name Payable Description Payment Amount OPWAADMINISTRATION AEP /PSO ELECTRIC USE 1,294.33 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 1,293.62 JPMORGAN CHASE BANK CHARACTER TRAINING EXP 250.00 JPMORGAN CHASE BANK CHARACTER TRAINING 14.04 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 130.93 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 20.14 CITY GARAGE LABOR /OVERHEAD - FEB, 201 170.33 CITY GARAGE VEH PARTS PURCH -JAN, 20 211.59 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JAN, 201 78.63 UNIFIRST HOLDINGS LP UNIFORM CLEANING 60.97 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.17 TERMINIX PEST CONTROL SERVICES 78.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 26.94 JPMORGAN CHASE BANK CHARACTER TRAINING 12.65 JPMORGAN CHASE BANK CHARACTER TRAINING 23.92 JPMORGAN CHASE BANK CHARACTER TRAINING 100.51 JPMORGAN CHASE BANK CHARACTER TRAINING 63.51 AT &T ILONG DISTANCE PHONE BILL 6.70 TOTAL OPWA ADMINISTRATION 3,869.98 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,366.55 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,522.50 TODD C. KIMBALL METER READER 579.15 TYRONE EUGENE DINKINS METER READER 271.80 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 3.41 TODD C. KIMBALL METER READER 854.55 TOTAL UTILITY BILLING 5,597.96. WATER JPMORGAN CHASE BANK ATWOOD -AIR COMPRESSOR 399.99 JPMORGAN CHASE BANK ATWOOD -CABLE CLAMPS 42.93 JPMORGAN CHASE BANK HD SPLY -3 INCH REGISTERS 312.00 JPMORGAN CHASE BANK HD SPLY- PRESSURE RECORDER 498.00 JPMORGAN CHASE BANK BROWN FARMS-SOD 95.00 AEP /PSO ELECTRIC USE 519.50 JPMORGAN CHASE BANK LOWES -TOOLS 242.80 JPMORGAN CHASE BANK NORTHERN SAFETY -HARD HAT 18.25 JPMORGAN CHASE BANK LOWES - FLASHLIGHT /BATTERY 24.94 HD SUPPLY WATERWORKS, LTD. WATER METERS 94,743.00 CITY GARAGE LABOR/OVERHEAD - FEB, 201 1,986.41 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JAN, 201 94.75 CITY GARAGE VEH PARTS PURCH -JAN, 20 2,530.77 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2017 927.31 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.87 CITY OF TULSA UTILITIES WATER 77,337.55 Page 1 Claims List 2/21 /2017 Budget Unit Title Vendor Name Payable Description Payment Amount WATER... CITY OF TULSA UTILITIES WATER 105,705.78 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.60 JPMORGAN CHASE BANK HD SPLY - RESETTERS 814.40 JPMORGAN CHASE BANK HD SPLY -METER RIDING TUBE 48.95 JPMORGAN CHASE BANK HD SPLY -METER CAN 185.00 JET TRUCKING, LLC TOPSOIL 90.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 57.27 TOTAL WATER 286,756.07 WASTEWATER TREATMENT UNIFIRST HOLDINGS LP UNIFORM CLEANING 72.11 JAMES A. OZBUN PUMP 1,286.00 JPMORGAN CHASE BANK KOMLINE- CONTROL PADDLE 47.19 JPMORGAN CHASE BANK LOCKE -IRON FITTING 4.78 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 7,161.47 JPMORGAN CHASE BANK HACH- AMPULE SOLUTION 280.89 JPMORGAN CHASE BANK HACH- SOLUTION FOR PH 23.18 JPMORGAN CHASE BANK HACH- REAGENT FOR TESTING 674.81 AT &T LONG DISTANCE PHONE BILL 1.28 UNIFIRST HOLDINGS LP UNIFORM CLEANING 52.51 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2017 711.52 CITY GARAGE VEH PARTS PURCH -JAN, 20 694.62 CITY GARAGE LABOR/OVERHEAD - FEB, 201 907.66 JPMORGAN CHASE BANK UPS STORE- SHIPPING 147.72 JPMORGAN CHASE BANK NORTHERN SAFETY - GLOVES 26.05 JPMORGAN CHASE BANK VACMOTION- FILTERS 28.87 JPMORGAN CHASE BANK NEW PIG- CONTAINMENT BERM 933.38 JPMORGAN CHASE BANK SW TRAILERS -TARP 12.20 JPMORGAN CHASE BANK SW TRAILERS -TARP 75.60 JPMORGAN CHASE BANK CLIFFORD POWER -GEN RENTAL 2,318.76 JPMORGAN CHASE BANK NCL- SAMPLE SCOOP 176.43 JPMORGAN CHASE BANK DELTA RIGGING- LIFT STRAPS 40.70 JPMORGAN CHASE BANK REXEL -PUMP CONTACTOR 319.66 JPMORGAN CHASE BANK LOWES -SUMP PUMP REPAIR 17.08 AEP /PSO ELECTRIC USE 24,653.29 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 51.05 TOTAL WASTEWATER TREATMENT 40,718.81 WASTEWATER COLLECTION: JPMORGAN CHASE BANK HD SPLY- MANHOLE REPAIR 28.11 JPMORGAN CHASE BANK BROWN FARMS -SOD 95.00 JPMORGAN CHASE BANK HD SPLY - MANHOLE REPAIR 97.60 JPMORGAN CHASE BANK HD SPLY - REPAIR PARTS 571.64 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 195.48 JPMORGAN CHASE BANK BROWN FARMS-SOD 95.00 DUKE'S ROOT CONTROL, INC ROOT CONTROL PROGRAM 14,599.38 Page 2 Claims List 2/21/2017 Budget Unit Title Vendor Name Payable Description PaymentAmount WASTEWATER COLLECTION; AEP /PSO ELECTRIC USE 5,054.92 JPMORGAN CHASE BANK DEQ -C CLASS /BAIN 62.00 JPMORGAN CHASE BANK AMER HOSE - SUCTION HOSES 3,475.86 JPMORGAN CHASE BANK QUINTON PLMB -LINE INSPECT 225.00 JPMORGAN CHASE BANK AMERICAN HOSE - FITTINGS 395.00 CITY GARAGE LABOR/OVERHEAD - FEB, 201 1,250.25 CITY GARAGE VEH PARTS PURCH - JAN, 20 106.11 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JAN, 201 220.27 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2017 197.45 UNIFIRST HOLDINGS LP UNIFORM CLEANING 48.15 JACQUELYN BROOKE KONONCHUK FOG INSPECTIONS 595.00 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 180.90 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 193.51 JPMORGAN CHASE BANK HD SPLY - MANHOLE REPAIR 153.50 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 458.87 JPMORGAN CHASE BANK GRAINGER -FUSES 34.70 JPMORGAN CHASE BANK GRAINGER -FUSES 173.50 JPMORGAN CHASE BANK HD SPLY- LOCATES MATERIAL 75.60 UNIFIRST HOLDINGS LP UNIFORM CLEANING 69.58 JACQUELYN BROOKE KONONCHUK 1CONSULTING SERVICES 425.00 TOTAL WASTEWATER COLLECTIONS 29,077.38 REFUSE COLLECTIONS UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.50 JPMORGAN CHASE BANK WALMART -TOOL BOX 14.88 JPMORGAN CHASE BANK KIMS INT'L -HYDRA HOSE 199.60 JPMORGAN CHASE BANK AMERIFLEX -HOSES 123.45 UNIFIRST HOLDINGS LP UNIFORM CLEANING 3150 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2017 3,111.29 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - JAN, 201 2,002.03 CITY GARAGE VEH PARTS PURCH -JAN, 20 2,542.55 CITY GARAGE LABOR /OVERHEAD - FEB, 201 4,179.08 JPMORGAN CHASE BANK FASTENAL -BOLTS /GLOVES 19.02 JPMORGAN CHASE BANK REPUTATION SVC- REPAIRS 525.00 JPMORGAN CHASE BANK AMERIFLEX - FITTING 65.75 JPMORGAN CHASE BANK BUMP213UMP- ADDITIVE 9.75 AT &T LONG DISTANCE PHONE BILL 0.04 COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,461.51 JPMORGAN CHASE BANK IGILL EXPRESS - VEHICLE WASH 60.00 TOTAL REFUSE COLLECTIONS 18,380.95 RECYCLE CENTER JPMORGAN CHASE BANK LAMBERT SCALES - CALIBRATIO 190.00 AT &T LONG DISTANCE PHONE BILL. 0.32 AEP /PSO ELECTRIC USE 57.73 JPMORGAN CHASE BANK WASTE MGMT - TIPPING FEES 983.15 Page 3 Claims List 2/21 /2017 Budget Unit Title Vendor Name Payable Description Payment Amount RECYCLE CENTER... CITY GARAGE LABOR /OVERHEAD - FEB, 201 351.50 JPMORGAN CHASE BANK HOME DEPOT - COATED CHAIN 89.25 UNIFIRST HOLDINGS LP UNIFORM CLEANING 13.24 OSI ENVIRONMENTAL INC OIL /ANTI FREEZE RECYCLING 125.00 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 360.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 13.24 TOTAL RECYCLE CENTER 2,183.43 386,584.5 FUND GRAND TOTAL OPWA ST SUB - DEBT SERV ISF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT 64,263.13 TOTAL OPWA ST SUB - DEBT SERV 64,263.13 64,263.1 FUND GRAND TOTAL OPWA GRAND TOTAL $450,847.71 Page 4 Sd The City Wit out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Travis Blundell Utility Superintendent SUBJECT: Purchase of Service Truck Water Division DATE: February 17, 2017 BACKGROUND: On January 9, 2017, the motor in the Water Divisions 2008 Ford service truck began making a loud noise. The truck was taken to Mathew's Ford to be diagnosed. It was determined that three injectors had failed causing the engine to hydro lock which caused catastrophic engine failure. To replace the engine, Mathew's Ford quoted a price in the amount of $19,453.00. As a result of the significant expense to fix the 2008 Ford Service Truck, staff has determined that the best option would be to replace the 2008 Ford service truck with a new service truck rather than spend that amount of money on a new motor or a used vehicle. Service Trucks are a very important vehicle used by the Water Division on a daily basis. This vehicle is used to transport Utility Workers, tow equipment, and haul tools and repair parts used for repairing water leaks. VEHICLE DESCRIPTION: Staff proposes the purchase of a 2017 Dodge Ram 4500 Crew Cab 4x4 pickup truck through the Oklahoma state bid. This vehicle will be equipped with a service body for organized and secure storage of tools, repair materials and equipment. FUNDING: The FY 2016 -2017 OPWA budget has the funds available to purchase a new vehicle. RECOMMENDATION: Staff recommends approval to purchase a 2017 Dodge Ram 4500 Crew Cab 44 service truck in the amount of $49,149.00 from Bob Howard Chrysler Jeep Dodge of Oklahoma City, Oklahoma, per state bid award. ATTACHMENT: Bob Howard Chrysler Jeep Dodge Bid Quote �H January 30, 2017 BOB HOWARD CHRYSLER JEEP DODGE R, Vaughan City of.Owasso 302 W. 2n6 St Owasso, OK 74055 RE: 2017 Ram 4500 Crew Cab 44 Chassis (173.4" WB/ 60" CA) Dear Mr. Vaughan; Attached are the specifications for the requested truck along with the pricing letter. Pricing is per the State of Oklahoma Vehicle Contract SWO35: item # 1000009411 Truck Cab & Chassis Crew Cab 2017 Ram 4500 Crew Cab 44 Chassis (173.4° WB/ 60" CA) BASE $31,892.00 OPTIONS ADD; 6.71. Cummins"turbo Diesel Engine 7,995,00 DP91-93 Four Wheel Drive 2,989.00 BAJ 220AmpAlternator 175.00 GXJ Two Additional Base Keys 120.00 TBB Full Size Spare Tire & Wheel N/C XEF Transfer Case Skid Plates N/C Total for Truck $43,171.00 Less; Additional discount - 500.00 NET TOTAL FOR TRUCK $42,671.00 CST110CCD 52.5 UTILITY BODY 6,478.00 TOTAL FOR TRUCK AND UTILITY BODY $49,149.00 13250 North Broadway Extension, OMahoma blty, OK 73114 phone: 405.936.6900 . P.O. Box 14508 - 01dahoma City, 0K78113 , waw.bobhowardauto.00m Color; PW7 Bright White interior: TXX8 Black /Diesel Gray Vinyl 40 /20/40 Split Bench Seat with Fold Up Rear Vinyl Bench Thank you and If there are any questions please contact me. L Tom Ayers Governmental /Fieet.Sales Manager Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02104/17 Payroll Expenses Total Expenses 10,933.47 5,804.80 14,529.88 13,150.97 8,460.23 10,774.56 2,182.40 16,271.45 10, 981.45 24,758.49 22,825.82 14,148.92 17,991.26 3,405.30 FUND TOTAL 65,836.31 110,382.69 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2016 -2017 Budgetary Basis Statement of Revenues & Expenses As of January 31, 2017 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS MONTH YEAR TO -DATE TO -DATE BUDGET PERCENT OF BUDGET $ 410,688 $ 3,783,451 $ 5,759,000 65.70% (37,103) 347,691 2,496,952 4,214,500 59.25% (2,578,508) 153,247 1,161,192 1,969,325 58.96% (2,213,202) 20,530 147,199 262,925 55.99% 32.45% 932,157 7,588,794 12,205,750 62.17% (912,475) $ (37,456) $ (515,327) $ (830,833) 62.03% (37,103) (254,408) (462,666) 54.99% (291,501) (2,578,508) (4,229,845) 60.96% (163,466) (1,024,552) (2,213,202) 46.29% (118,908) (614,874) (1,895,111) 32.45% (264,042) (1,937,461) (3,268,222) 59.28% (912,475) (6,925,130) (12,899,879) 53.68% 19,682 663,664 (694,129) $ 2,120 $ 7,311 $ 20,000 36.55% 905 7,725 12,275 62.94% - 294,966 424,047 69.56% (208,347) (214,614) (20,902,000) 1.03% (205,321) 95,389 (20,445,678) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ 208,347 $ 1,174,387 $ 21,890,988 Expenditures of long -term debt - (959,774) (988,000) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES 208,347 214,614 20,902,988 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL - Beginning Balance WORKING CAPITAL- Ending Balance $ 22,707 $ 973,667 $ (236,819) $ (557,329) 1,418,075 1,418,075 $ 1,834,413 $ 1,181,256