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HomeMy WebLinkAbout2017.03.07_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 0110 Regular Meeting Tuesday, March 7, 2017 - 6:30 pm 1. Call to Order Mayor Lyndell Dunn 2. Invocation Pastor Andrew Rankin of Freedom Church 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Enthusiasm Alvin Fruga, Owasso Character Council 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - February 21, 2017, Regular Meeting B. Approve claims C. Accept a donation from Community Animal Assistance, Rehoming and Education (CAARE) and approve a budget amendment in the General Fund increasing the estimated revenue and increasing the appropriation for expenditures in the Animal Control department by $1,228 D. Accept a donation from Southern Agriculture and approve a budget amendment in the Police Department, Half -Penny Sales Tax Fund increasing the estimated revenue and the appropriation for expenditures by $232 E. Approve Resolution 2016 -24 Nunc Pro Tunc authorizing the filing and prosecution of a condemnation action to obtain the property located at 120 East 2nd Street, Owasso, Oklahoma, owned by Ron Detherow a /k /a Ronald E. Detherow a /k /a Ronald Eugene Detherow, Trustee of The Revocable Living Trust of Ron Detherow, u /d /o January 4, 2014, for expansion of the Owasso Police Department 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing negotiations with the Fraternal Order of Police, Lodge No. 149, as provided for in Title 25, O.S. § 307(B)(2) Julie Lombardi Consideration and appropriate action relating to an Inter -local Agreement with Tulsa County for right -of -way and easement acquisition at the intersection of East 116th Street North and North 129th East Avenue Dwayne Henderson Staff recommends approval of an Inter -local Agreement with Tulsa County. Owasso City Council March 7, 2017 Page 2 10. Consideration and appropriate action relating to amending the Agreement for Professional Engineering Services for intersection improvements (76 St N & Main) Dwayne Henderson Staff recommends approval of Amendment No. 1 to the agreement with McClelland Consulting Engineers, Inc. for the E 76th St North and Main Street Intersection Improvements in the amount of $11,860 and authorization of the Mayor to execute the agreement. 11. Consideration and appropriate action relating to a service agreement to provide Park Concessions Larry Langford Staff recommends approval of a service agreement with SnoDoggs, LLC of Collinsville, Oklahoma, for the operation of concession stands at Rayola Park, Funtastic island and Owasso Skate Park for the 2017 operating season and authorization for the City Manager to execute the agreement. 12. Consideration and appropriate action relating acceptance of the Rayola Park Splash Pad Expansion project and authorization for final payment Larry Langford Staff recommends acceptance of the Rayola Park Splash Pad Expansion project and authorization to issue final payment to RJR Enterprises in the amount of $24,190.35, resulting in a final contract amount of $241,903.50. 13. Report from City Manager • Monthly Public Works Project Status Report 14. Report from City Attorney 15. Report from City Councilors 16, Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 2/18/17 • Health Care Self- Insurance Claims -dated as of 3/2/17 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 18, Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 3, 2017. Sherry Bishop �City Clerk OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, February 21, 2017 The Owasso City Council met in regular session on Tuesday, February 21, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, February 17, 2017. 1. Call to Order Mayor Lyndell Dunn called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Senior Pastor Chris Wall of First Baptist Church of Owasso. 3. Flag Salute Councilor Jeri Moberly led the flag salute. 4. Roll Call Present Mayor - Lyndell Dunn Councilor -Doug Bonebrake Councilor - Jeri Moberly A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi Absent Vice - Mayor -Chris Kelley Councilor - Bill Bush 5. Owasso Strong Neighborhood Initiative Annual Report Jerry Fowler presented the Owasso Strong Neighborhood Initiative Annual Report. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • February 7, 2017, Regular Meeting • February 14, 2017, Regular Meeting B. Approve claims C. Approve Deferred Retirement Benefits from the City's Oklahoma Municipal Retirement Fund (OkMRF) Plan for Fred Douglas D. Approve Deferred Retirement Benefits from the City's Oklahoma Municipal Retirement Fund (OkMRF) Plan for John Feary E. Accept a $500 donation from Floyd and Dorothy Stevens and approve a budget amendment increasing the estimated revenue in the General fund by $500 and increasing the appropriation for personal services by $250 each in both the Parks and Stormwater budgets F. Approve and authorize the Mayor to execute the following "Agreement for Urban Engineering Services" (Engineers Agreement): • Khoury Engineering, Inc., for public sanitary sewer line, sidewalk, culvert, and driveway for Family Animal Medicine • Tanner Consulting, LLC for driveways and storm sewer for Glover Owasso Owasso City Council February 21, 2017 Page 2 Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $601,321.79 with addenda totaling $13,982.64. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried: 3 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda None 8. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing negotiations with the Fraternal Order of Police, Lodge No. 149, as provided for in Title 25, O.S. § 307(8)(2) Julie Lombardi This item was tabled to the March 7, 2017 Council meeting, due to the absence of two Councilors. 9. Consideration and appropriate action relating to a request for an executive session, as provided for in Title 25, O.S. § 307(B)(3), for purposes of discussing the purchase of real properties located at: 11710 E 76 St N owned by Equipment One Rental & Sales; 7524 N 119 E Ave owned by David G. & Shelly D. Berg; 7555 N 119 E Ave owned by Russel Cramer Living Trust; and 12020 E 76 St N owned by Billie Downey Revocable Living Trust Julie Lombardi /Roger Stevens Mayor Dunn presented the item, Mr. Bonebrake moved, seconded by Ms. Moberly to enter into executive session. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried: 3 -0 At 6:49 pm, the Council, along with Warren Lehr, Julie Lombardi, and Roger Stevens entered into executive session. At 7:33 pm, the Council returned to open session. 10. Consideration and appropriate action relating Ordinance 1097, an ordinance accepting, adding, and annexing additional lands and territory referenced in application OA -16 -05 Karl Fritschen presented the item recommending approval of Ordinance 1097 (annexing approximately 20 acres located northeast of McCarty Park). There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve Ordinance 1097, as recommended. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried: 3 -0 Owasso City Council February 21, 2017 Page 3 11. Consideration and appropriate action relating Ordinance 1098, an ordinance accepting, adding, and annexing additional lands and territory referenced in application OA -17 -01 Karl Fritschen presented the item recommending approval of Ordinance 1098 (annexing approximately 34.98 acres located east of the intersection of E 106 St North and N Garnett Road on the north side of E 106 St North). There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve Ordinance 1098, as recommended. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried: 3 -0 12. Consideration and appropriate action relating to a Letter of Agreement with Garrett Creek Development, LLC Warren Lehr presented the item recommending approval of the letter of agreement between the City of Owasso and Garrett Creek Development, LLC accepting a contribution of $250,000 toward the construction of the service road between East 106 Street North and East 1 16 Street North along the west side of U.S. Highway 169. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Letter of Agreement in the amount of $250,000 with Garrett Creek Development, LLC, as recommended. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried: 3 -0 13. Consideration and appropriate action relating to an Interlocal Agreement with Tulsa County for paving assistance for parking lot and roadway improvements at the Dog Park and the Sports Park Complex Earl Farris presented the item recommending approval of an Interlocal Agreement with Tulsa County and authorization for the Mayor to execute the Agreement. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bonebrake to approve the agreement with Tulsa County and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried: 3 -0 14. Report from City Manager Mr. Lehr expressed appreciation for the AEP /PSO economic development event held on February 21, 2017; Ms. Moberly attended, along with several city staff members. 15. Report from City Attorney None 16. Report from City Councilors Ms. Moberly shared appreciation for the AEP /PSO event held on February 21, 2017. Mr. Bonebrake and Ms. Moberly expressed gratitude for the Garrett Creek Development, LLC contribution. Owasso City Council February 21, 2017 Page 4 17. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date 2/4/17 • Health Care Self- Insurance Claims - dated as of 2/16/2017 • Monthly Budget Status Report - January 2017 18. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 19. Adjournment Mr. Bonebrake moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Moberly, Dunn NAY: None Motion carried 3 -0 and the meeting adjourned at 7:53 pm. Lyndell Dunn, Mayor Lisa Wilson, Minute Clerk Claims List 3/7/2017 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL TREASURER PETTY CASH CC REFUND /BAILEY 100.00 TREASURER PETTY CASH CC REFUND /JONES 50.00 TREASURER PETTY CASH CC REFUNDIPOWELL 50.00 TREASURER PETTY CASH CC REFUND /FEARY 50.00 TREASURER PETTY CASH OC REFUND /EVANS 100.00 TREASURER PETTY CASH CC REFUND /CARR 50.00 TREASURER PETTY CASH EVID LIAB #20162286 120.00 TREASURER PETTY CASH CC REFUND /OSBORN 50.00 TREASURER PETTY CASH CC REFUND /KERR 50.00 TREASURER PETTY CASH CC REFUND /LEANO 50.00 TREASURER PETTY CASH ICC REFUND /BEELER 50.00 TOTAL GENERAL 720.00 MUNICIPAL COURT JPMORGAN CHASE BANK 1OFFICE DEPOT - SUPPLIES 10.14 TOTAL MUNICIPAL COURT 10.14 MANAGERIAL JPMORGAN CHASE BANK TRAINING EXPENSE 97.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 34.90 TREASURER PETTY CASH PARKING FEES 29.00 TREASURER PETTY CASH MILEAGE REIMB - STEVENS 94.50 TREASURER PETTY CASH MEETING EXPENSE 12.00 OKLAHOMA STATE UNIVERSITY WOMEN'S BUSINESS LEADERSH 225.00 TOTAL MANAGERIAL 492.40 FINANCE OKLAHOMA STATE UNIVERSITY WOMEN'S BUSINESS LEADERSH 450.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 60.25 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 10.15 TOTAL FINANCE 520.40 HUMAN RESOURCES JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 66.48 OKLAHOMA STATE UNIVERSITY WOMEN'S BUSINESS LEADERSH 225.00 TOTAL HUMAN RESOURCES 291.48 GENERAL GOVERNMENT AT &T CONSOLIDATED PHONE BILL 627.92 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 59.98 JPMORGAN CHASE BANK ADMIRAL EXP - SUPPLIES 29.99 TREASURER PETTY CASH POSTAGE 200.00 TREASURER PETTY CASH FILING FEES 44.00 MAILROOM FINANCE INC POSTAGE 999.62 JPMORGAN CHASE BANK AMER WASTE - RENTAL 81.32 CINTAS CORPORATION CARPET CLEANING 63.80 MCAFEE & TAFT LEGAL - PERSONNEL 576.00 Page 1 Claims List 3/7/2017 Budget Unit Title Vendor Name I Payable Description IPaymentAmount GENERAL GOVERNMENT... JMCAFEE&TAFT LEGAL - PERSONNEL 1 2,896.68 TOTAL GENERAL GOVERNMENT 5,579.31 COMMUNITY DEVELOPMENT JPMORGAN CHASE BANK TRAVEL EXPENSE 44.25 UNIFIRST HOLDINGS LP UNIFORMS 160.53 UNIFIRST HOLDINGS LP UNIFORMS 9.97 UNIFIRST HOLDINGS LP UNIFORMS 346.85 TREASURER PETTY CASH PARKING FEE 2.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 1.51 TOTAL COMMUNITY DEVELOPMENT 565.11 TIF ICENTER FOR ECONOMIC DEVELOPMENT ILEGAL CONSULTING SERVICES 5,882.50 TOTAL TIF 5,882.50 ENGINEERING UNIFIRST HOLDINGS LP JUNIFORM CLEANING 17.71 TOTAL ENGINEERING 17.71 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK OFFICE DEPOT -CARD STOCK 17.99 JPMORGAN CHASE BANK CLIPART -RENEW SUBSCRIPTIO 125.95 JPMORGAN CHASE BANK COX -NOV -JAN CITY INTERNET 4,050.00 JPMORGAN CHASE BANK EXPERTS EXCH -IT HELP SITE 199.95 AT &T CONSOLIDATED PHONE BILL 21.22 OKLAHOMA STATE UNIVERSITY WOMEN'S BUSINESS LEADERSH 225.00 TOTAL INFORMATION TECHNOLOGY 4,640.11 SUPPORT SERVICES UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 13.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 13.27 AT &T CONSOLIDATED PHONE BILL 42.45 JPMORGAN CHASE BANK OFFICE DEPOT- CREDIT -4.19 JPMORGAN CHASE BANK FASTSIGNS -RE- LETTERING 9.00 JPMORGAN CHASE BANK ALARM BILLING- MONITORING 90.00 JPMORGAN CHASE BANK MEEKS - WINDOW TINTING 500.00 JPMORGAN CHASE BANK TERMINIX- CONTRACT RENEWAL 594.00 JPMORGAN CHASE BANK LOT A-PARKING EXPENSE 7.00 JPMORGAN CHASE BANK COX - INTERNET SVC OC BLDG 69.95 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 7.99 JPMORGAN CHASE BANK IOFFICE DEPOT - SUPPLIES 29.26 TOTAL SUPPORT SERVICES 1,372.00 CEMETERY UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 SPOK, INC. PAGER USE 8.87 Page 2 Claims List 3/7/2017 Budget Unit Title Vendor Name Payable Description IPaymentAmount TOTAL CEMETERY 16.28 JAG GRANT JPMORGAN CHASE BANK PATRIOT - BALLISTIC SHIELDS 7,300.00 TOTAL JAG GRANT 7,300.00 POLICE COMMUNICATIONS AT &T CONSOLIDATED PHONE BILL 259.92 JPMORGAN CHASE BANK WALMART- SUPPLIES 63.00 JPMORGAN CHASE BANK WALMART- PRISONER BOARD 138.00 JPMORGAN CHASE BANK WALMART- PRISONER BOARD 7.90 JPMORGAN CHASE BANK WALMART - PRISONER BOARD 94.98 JPMORGAN CHASE BANK APCO INT'L- DUESIFEES 92.00 TOTAL POLICE COMMUNICATIONS 655.80 ANIMAL CONTROL JPMORGAN CHASE BANK FULLERTON- SUPPLIES 120.00 FELKI NS ENTERPRISES, LLC BUSINESS CARDS 60.00 JPMORGAN CHASE BANK VANESSA UPHOLSTERY - REPAIR 450.00 JPMORGAN CHASE BANK MIDWEST VET - SUPPLIES 297.62 AT &T CONSOLIDATED PHONE BILL 25.90 TOTAL ANIMAL CONTROL 953.52 FIRE SERVICES JPMORGAN CHASE BANK AMAZON - SUPPLIES 21.99 TOTAL FIRE SERVICES 21,99 EMERGENCY PREPARE DNES JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 7.03 AT &T CONSOLIDATED PHONE BILL 14.67 TOTAL EMERGENCY PREPAREDNESS 21.70 STORMWATER TWIN CITIES READY MIX, INC CONCRETE 101.00 TWIN CITIES READY MIX, INC CONCRETE 106.50 JPMORGAN CHASE BANK TRANSCO -PPE 46.88 JPMORGAN CHASE BANK LOWES- CHAIN /FASTENER 15.04 JPMORGAN CHASE BANK LOWES -HOOKS 18.70 JPMORGAN CHASE BANK ATWOODS -TRASH BAGS 29.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.10 JPMORGAN CHASE BANK LOWES- HARDWARE 13.42 SPOK, INC. PAGER USE 44.35 JPMORGAN CHASE BANK YELLOWHOUSE- BUCKETS 2,700.00 JPMORGAN CHASE BANK LOWES -HOOKS 26.80 JPMORGAN CHASE BANK TULSA CLEANING -VALVE 57.58 TOTAL STORMWATER 3,195.35 PARKS JPMORGAN CHASE BANK LOWES-GFCI OUTLETS 136.16 Page 3 Claims List Budget Unit Title Vendor Name Payable Description Payment Amount PARKS... JPMORGAN CHASE BANK MURRY WOMBLE -DOOR LOCK 282.00 JPMORGAN CHASE BANK CORNERSTONE -LOCK LUBE 2.84 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES 246.48 JPMORGAN CHASE BANK TUCKER -TP/TP HOLDERS 503.25 JPMORGAN CHASE BANK ATWOOD -BOOTS 100.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 1.58 JPMORGAN CHASE BANK LOWES- SUPPLIES 37.95 JPMORGAN CHASE BANK LOWES -PAINT REMOVER 19.98 JPMORGAN CHASE BANK LOWES-REBAR 34.10 JPMORGAN CHASE BANK LOWES- CLEANER 19.98 JPMORGAN CHASE BANK PSN- UTILITY PAYMENT 1.49 JPMORGAN CHASE BANK WASH CO RWD -WATER SERVICE 36.00 JPMORGAN CHASE BANK ROGERS CO RWD -WATER SERV 165.47 JPMORGAN CHASE BANK CORNERSTONE -BAR OIL 12.42 JPMORGAN CHASE BANK CORNERSTONE -SAW PARTS 16.75 JPMORGAN CHASE BANK CORNERSTONE- SUPPLIES 59.98 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES 26.53 JPMORGAN CHASE BANK CORNERSTONE -SAW PARTS 51.99 JPMORGAN CHASE BANK ATWOODS -POST PULLER 29.99 JPMORGAN CHASE BANK ATWOODS- GLOVES 12.99 JPMORGAN CHASE BANK WILDFLOWER -DOG WASTE BAGS 117.00 JPMORGAN CHASE BANK P & K EQUIP -MOWER BLADES 127.38 JPMORGAN CHASE BANK ATWOODS- GLOVES 12.99 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES 12.81 JPMORGAN CHASE BANK CORNERSTONE -SAW PARTS 5.50 JPMORGAN CHASE BANK CORNERSTONE -PAINT 104.95 JPMORGAN CHASE BANK CORNERSTONE -SAW PARTS 38.75 JPMORGAN CHASE BANK CORNERSTONE -SAW FILE 5.69 JPMORGAN CHASE BANK LOWES -TIE DOWN STRAPS 12.88 JPMORGAN CHASE BANK LOWES- REBAR/CONCRETE 39.60 JPMORGAN CHASE BANK P &K EQUIPMENT -PARTS 2.86 JPMORGAN CHASE BANK P &K EQUIPMENT -SAW PARTS 62.95 JPMORGAN CHASE BANK UNIFIRST- UNIFORM SERVICE 193.11 JPMORGAN CHASE BANK PROTECTION1 -ALARM SERVICE 73.94 JPMORGAN CHASE BANK LOWES- SUPPLIES 39.96 UNIFIRST HOLDINGS LP PARK STAFF UNIFORMS 27.16 PROTECTION ONE ALARM MONITORING INC ALARM SERVICES 73.94 UNIFIRST HOLDINGS LP PARK STAFF UNIFORMS 2196 ROGERS COUNTY RURAL WATER DISTRICT WATER 178.00 DAVID'S ELECTRIC, INC. 240V RECEPTACLE 550.00 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE 36.00 AT &T CONSOLIDATED PHONE BILL 33.71 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC USE 10.61 Page 4 Claims List 3/7/2017 Budget Unit Title Vendor Name Payable Description IPayment Amount TOTAL PARKS 3,581.68 PUBLIC ART BENCHES TWIN CITIES READY MIX, INC 1CONCRET7 1 102.50 TOTAL PUBLIC ART BENCHES 102.50 CULTURE AND RECREATION BH MEDIA HOLDING GROUPS, INC LEGAL NOTICE 46.74 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 15.29 TOTAL CULTURE AND RECREATION 62.03 COMMUNITY CENTER JPMORGAN CHASE BANK TARGET - SUPPLIES 40.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 19.96 JPMORGAN CHASE BANK WALMART - SUPPLIES 5.88 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 1.75 JPMORGAN CHASE BANK WALMART- SUPPLIES 7.44 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 189.54 JPMORGAN CHASE BANK DOLLAR TREE - SUPPLIES 14.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 84.11 JPMORGAN CHASE BANK LOWES- THERMOSTAT 69.00 JPMORGAN CHASE BANK LOWES -DUCT WORK 219.97 JPMORGAN CHASE BANK AMAZON -FILE CABINET 76.80 JPMORGAN CHASE BANK M &M LUMBER -DOOR 171.32 JPMORGAN CHASE BANK APPLIANCE PARTS - REPAIR 24.88 AT &T CONSOLIDATED PHONE BILL 40.57 TOTAL COMMUNITY CENTER 966.21 COMMUNITY CTR DONATION! JPMORGAN CHASE BANK WALMART- SUPPLIES 13.02 JPMORGAN CHASE BANK WALMART- SUPPLIES 30.35 JPMORGAN CHASE BANK HOBBY LOBBY- SUPPLIES 5.99 JPMORGAN CHASE BANK WALMART- RETURN -20.91 TOTAL COMMUNITY CTR DONATIONS 28.45 HISTORICAL MUSEUM AT &T CONSOLIDATED PHONE BILL 14.67 TOTAL HISTORICAL MUSEUM 14.67 ECONOMIC DEV JPMORGAN CHASE BANK TRAVEL EXPENSE 25.59 JPMORGAN CHASE BANK TRAVEL EXPENSE 6.00 GOVERNOR'S ECONOMIC DEVELOPMENT ANNUAL DUES 500.00 TOTAL ECONOMIC DEV 531.59 37,542.9 FUND GRAND TOTAL Page 5 Claims List 3/7/2017 Budget Unit Title Vendor Name Payable Description Payment Amount AMBULANCE SERVICE AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 9.00 ALMERTH LONG DORTCH AMBULANCE REFUND 325.00 BLUE CROSS BLUE SHIELD OF OKLAHOMA AMBULANCE REFUND 690.27 SANDRA BYRD AMBULANCE REFUND 134.00 SARAH DOWNING AMBULANCE REFUND 176.45 JON BENHAM AMBULANCE REFUND 594.47 GARY BURKS AMBULANCE REFUND 105.55 TOTAL AMBULANCE SERVICE 2,034.74 AMBULANCE MEDICLAIMS INC BILLING SERVICES 11,076.19 JPMORGAN CHASE BANK SOANESTHESIA- SUPPLIES 140.15 JPMORGAN CHASE BANK SOANESTHESIA- SUPPLIES 195.72 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 224.60 JPMORGAN CHASE BANK FULLERTON -EQUIP TESTING 38.00 JPMORGAN CHASE BANK CASCOINDUST- EQUIPMENT 775.00 JPMORGAN CHASE BANK HENRY SCHEIN- REFUND - 112.67 JPMORGAN CHASE BANK NW RIVER SUPPLY -DRU EQUIP 49.95 EXCELLANCE, INC JAMBULANCE REPAIRS 1 1,262.91 TOTAL AMBULANCE 13,649.85 15,684.5 FUND GRAND TOTAL E911 COMMUNICATIONS MOTOROLA SOLUTIONS, INC IR SITE MAINT @ TOWER 2,082.91 IJPMORGAN CHASE BANK TOTAL RADIO - MAINT CONTRCT 410.00 TOTAL E911 COMMUNICATIONS 2,492.91 2,492,91 FUND GRAND TOTAL HOTEL TAX - ECON DEV JPMORGAN CHASE BANK AZETA -CAB FARE 36.00 JPMORGAN CHASE BANK LODGING EXPENSE 247.81 JPMORGAN CHASE BANK TULSA CHAMBER -ONE VOICE 50.00 JPMORGAN CHASE BANK SOUTHWEST- AIRFARE 177.68 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.00 REGINALD KIM HENRY BANNER REMOVAL 1,380.00 TOTAL HOTEL TAX - ECON DEV 1,901.49 STRONG NEIGHBORHOODS JPMORGAN CHASE BANK ACADEMY - MEETING SUPPLIES -7 29.99 JPMORGAN CHASE BANK MEETING EXPENSE 45.00 JPMORGAN CHASE BA NK SAV ON- SUPPLIES 35.00 TOTAL STRONG NEIGHBORHOODS 109.99 Page 6 Claims List 3/7/2017 Budget Unit Title I Vendor Name Payable Description IPaymentAmount 2,011.4 FUND GRAND TOTAL STORMWATER - STORMWATE JPMORGAN CHASE BANK GRAINGER- SUPPLIES 362.80 JPMORGAN CHASE BANK USA BLUE BOOK -TEST KIT 41.95 JPMORGAN CHASE BANK USA BLUE BOOK -TEST KIT 237.17 UNITED FORD SOUTH, LLC FORD F150 41,478,00 TOTAL STORMWATER - STORMWATER 42,119.92 42,119.9 FUND GRAND TOTAL GARNE17 RD T0129TH E AVE GUY ENGINEERING SERVICES INC ENGINEERING SERVICES 6,504.33 TOTAL GARNETT RD T0129TH E AVE 6,504.33 MINGO RD TO GARNETT RD GARVER ENGINEERING SERVICES 9,719.00 TOTAL MINGO RD TO GARNETT RD 9,719.00 16,223.3 FUND GRAND TOTAL RAYOLA SPLASH PAD EXPAN RJR ENTERPRISES, INC VISION 2025 - RAYOLA SPLA 15,110.02 TOTAL RAYOLA SPLASH PAD EXPANSI 15,110.02 15,110.0 FUND GRAND TOTAL DOG PARK J.E DIRT WURX LLC IDIRT WORK FOR DOG PARK 94,783.90 TOTAL DOG PARK 94,783.90 RAYOLA SPLASH PAD EXPAN RJR ENTERPRISES, INC VISION 2025 - RAYOLA SPLA 9,080.33 RJR ENTERPRISES, INC VISION 2025- RAYOLA SPLASH 16,789.95 TOTAL RAYOLA SPLASH PAD EXPANS 25,870.28 FESTIVAL PARK LAND /STRUC GH2 ARCHITECTS LLC IVISION 2025 FESTIVAL PARK 10,937.50 TOTAL FESTIVAL PARK LAND /STRUCT 10,937.50 131,591.6 FUND GRAND TOTAL SALES TAX FUND -FIRE AT &T CONSOLIDATED PHONE BILL 199.92 JPMORGAN CHASE BANK LOWES -TOOLS 14.99 JPMORGAN CHASE BANK LOCKE - FAN /CONNECTORS 70.16 JPMORGAN CHASE BANK SCHOOL OUTFITTERS -BENCH 199.09 JPMORGAN CHASE BANK LOWES- TRAINING PROPS 55.00 Page 7 Claims List 3/7/2017 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND - FIRE... JPMORGAN CHASE BANK WILLIAMSON- DICKIE- UNIFORM 185.40 JPMORGAN CHASE BANK NORTHERN SAFETY -EQUIP 82.67 JPMORGAN CHASE BANK LOWES- SUPPLIES 21.26 JPMORGAN CHASE BANK OREILLY- SUPPLIES 37.96 JPMORGAN CHASE BANK UNITED AIR- AIRFARE 779.60 JPMORGAN CHASE BANK UNITED AIR- AIRFARE 69.00 JPMORGAN CHASE BANK UNITED AIR- BAGGAGE FEE 35.00 JPMORGAN CHASE BANK FIRE PROT- TRAINING MANUAL 1,034.40 JPMORGAN CHASE BANK DRY CLEANING ST- CLEANING 108.37 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 102.48 JPMORGAN CHASE BANK FLEET FEET - UNIFORM /PPE 125.00 KENCO FIRE EQUIPMENT CAMERAS /EQUIPMENT 24,275.00 JPMORGAN CHASE BANK LOWES -PARTS 9.97 JPMORGAN CHASE BANK OREILLY- VEHICLE PARTS 16.46 JPMORGAN CHASE BANK MEETING EXPENSE 34.95 JPMORGAN CHASE BANK SAMSCLUBSUPPL.IES 30.33 JPMORGAN CHASE BANK NORTHERN SAFETY -EQUIP 174.25 JPMORGAN CHASE BANK OKLA POLICE SPLYSUPPLIES 1,171.25 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 13.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 66.43 JPMORGAN CHASE BANK WALMART- SUPPLIES 63.09 TOTAL SALES TAX FUND -FIRE 28,975.53 PARKING LOT FS #1 JPMORGAN CHASE BANK TWIN CITIES- CONCRETE 2,255.00 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE 6,713.75 JPMORGAN CHASE BANK TWIN CITIES- CONCRETE 3,185.00 JPMORGAN CHASE BANK LOWES- FORMING MATERIALS 16.45 JPMORGAN CHASE BANK LOWES- FORMING MATERIALS 49.67 JPMORGAN CHASE BANK LOWES- FORMING SUPPLIES 118.38 TOTAL PARKING LOT FS #1 12,338.25 41,313.7 FUND GRAND TOTAL SALES TAX FUND - POLICE JPMORGAN CHASE BANK PATRIOT - BALLISTIC SHIELDS 6,045.00 JPMORGAN CHASE BANK DECATUR ELECTRONIC- RADARS 7,260.00 AT &T CONSOLIDATED PHONE BILL 589.71 TREASURER PETTY CASH NOTARY FILING FEE 10.00 TREASURER PETTY CASH VEHICLE TAG 88.00 CARTER CHEVROLETAGENCY LLC TRUCK 23,728.00 JPMORGAN CHASE BANK SURPLUS AUCTION - DUES /FEES 1,873.75 JPMORGAN CHASE BANK TARGET -TOOLS 77.98 JPMORGAN CHASE BANK LOWESSUPPLIES 46.72 SPOK, INC. 1PAGER USE 1 35.48 Page 8 Claims List 3/7/2017 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND - POLICE... JPMORGAN CHASE BANK AMAZON - SUPPLIES 12.40 JPMORGAN CHASE BANK AMAZON - SUPPLIES 191.49 JPMORGAN CHASE BANK FASTENAL - SUPPLIES 22.93 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM 37.50 TREASURER PETTY CASH CLEET COURSE 25.00 JPMORGAN CHASE BANK PETSMART -K9 SUPPLIES 127.98 JPMORGAN CHASE BANK TRAVEL EXPENSE 30.97 TREASURER PETTY CASH NOTARY RENEWAL 25.00 TREASURER PETTY CASH NOTARY RENEWAL 25.00 TREASURER PETTY CASH NOTARY BOND 10,00 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 239.05 JPMORGAN CHASE BANK TULSA SEGWAY- REPAIR/MAINT 1,288.92 JPMORGAN CHASE BANK TULSA SEGWAY - REPAIR /MAINT 100.00 JPMORGAN CHASE BANK CHIEF SUPPLY -SMALL TOOLS 36.95 JPMORGAN CHASE BANK CAMERA SHOP - CAMERA TOOLS 1,439.94 JPMORGAN CHASE BANK NTOA- TRAINING 430.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 10.88 JPMORGAN CHASE BANK PETSMART -K9 SUPPLIES 53.99 JPMORGAN CHASE BANK AT YOUR SERVICE- RENTAL 80.00 JPMORGAN CHASE BANK MAXTEC - CAMERA PARTS 32.94 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 49.44 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 54.00 JPMORGAN CHASE BANK AMAZON - SUPPLIES 395.00 JPMORGAN CHASE BANK USPS - POSTAGE 15.42 JPMORGAN CHASE BANK FAMILY ANIMAL -K9 MEDICAL 242.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 9.98 JPMORGAN CHASE BANK SOMES UNIFORMS- SUPPLIES 344.00 JPMORGAN CHASE BANK ACADEMY - SUPPLIES 112.92 JPMORGAN CHASE BANK LOWES- RETURN -2.98 JPMORGAN CHASE BANK SOUTHERN AG -K9 SUPPLIES 99.98 JPMORGAN CHASE BANK SOUTHERN AG -K9 SUPPLIES 16.99 JPMORGAN CHASE BANK GALLS - RETURN - 215.73 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 78.32 JPMORGAN CHASE BANK DON HUME- UNIFORM ITEMS 100.02 JPMORGAN CHASE BANK VOSS LIGHTING - REPAIR 855.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES 97.90 JPMORGAN CHASE BANK AMAZON- CAMERA 116.95 JPMORGAN CHASE BANK EQUIPMENT ONE - RENTAL 125.83 JPMORGAN CHASE BANK AMAZON - CAMERA 116.95 JPMORGAN CHASE BANK SOUTHERN AG -K9 SUPPLIES 159.25 JPMORGAN CHASE BANK BROWNELLSSUPPLIES 85.89 JPMORGAN CHASE BANK SAMS- SUPPLIES 148.35 JPMORGAN CHASE BANK CCAN REGIS - TRAINING 390.00 JPMORGAN CHASE BANK FAMILYANIMAL -K9 MEDICAL 52.00 Page 9 Claims List l0MM1yrA Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND - POLICE... JPMORGAN CHASE BANK (STOCK- CAMERA ITEMS 38.62 JPMORGAN CHASE BANK LOWES - SUPPLIES 36.42 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 23.97 JPMORGAN CHASE BANK PROF LAW ENF- TRAINING 189.00 JPMORGAN CHASE BANK PROF LAW ENF - TRAINING 189.00 JPMORGAN CHASE BANK SAFARILAND -TEST KITS 536.50 JPMORGAN CHASE BANK ELITE K9 -K9 SUPPLIES 21.96 JPMORGAN CHASE BANK THOMSON WEST -CLEAR ACCESS 289.81 RICH & CARTMILL, INC NOTARY BOND 30.00 SPECIAL OPS UNIFORMS, INC JUNIFORM ITEMS 1 1,992.34 TOTAL SALES TAX FUND- POLICE 50,771.181 50,771.1 FUND GRAND TOTAL SALES TAX FUND - STREETS JPMORGAN CHASE BANK LOWES -PRY BARS 44.96 UNIFIRST HOLDINGS LP UNIFORM CLEANING 49.91 JPMORGAN CHASE BANK TRANSCO -PPE 46.88 SIGNALTEK INC TRAFFIC SIGNAL MAINTENANC 2,741.00 TULSAASPHALT, LLC ASPHALT 68.85 LENOX WRECKER SERVICE INC TOWING 337.50 TULSAASPHALT, LLC ASPHALT 101.32 JPMORGAN CHASE BANK WELDON- TRAILER LIGHTING 392.58 JPMORGAN CHASE BANK LOWES- STRING LINE 9.86 JPMORGAN CHASE BANK FASTENAL - FASTENERS 45.41 JPMORGAN CHASE BANK WHITE STAR-SAW PARTS 58.33 TREASURER PETTY CASH VEHICLE TAG 42.50 JPMORGAN CHASE BANK TRAVELEXPENSE 85.23 JPMORGAN CHASE BANK ATWOODS- LIGHTS 25.97 JPMORGAN CHASE BANK LOWES -FORM BOARDS 31.66 SPOK, INC. PAGER USE 126.47 TOTAL TRUCK & TRAILER, LLC SWENSON ELECTRIC SPREADER 13,059.00 PINKLEY SALES VIDEO DETECTION UNITS 5,922.00 JPMORGAN CHASE BANK BROWNCO- FORMING SUPPLIES 41.00 TWIN CITIES READY MIX, INC CONCRETE 250.00 JPMORGAN CHASE BANK HOME DEPOT - LUMBER 30.12 TWIN CITIES READY MIX, INC CONCRETE 384.00 JPMORGAN CHASE BANK BROWNCO- TACTILE MAT 1 115.00 TOTAL SALES TAX FUND-STREETS 24,009.55 STREET REHAB FY16 I KEYSTONE SERVICES, INC IFY 15 -16 STREET REHAB 67,601.52 TOTAL STREET REHAB FY16 67,601.52 Page 10 Claims List 3/7/2017 Budget Unit Title I Vendor Name Payable Description jPayment Amount 91,611.0 FUND GRAND TOTAL STREET REHAB FY16 LOWRY CONSTRUCTION SERVICES FY 15 -16 STREET REHAB PRO 75,435.71 SCURLOCK INDUSTRIES OF MIAMI, OK IMANHOLE RING & COVER 588.00 TOTAL STREET REHAB FYI 76,023.71 GARNETT RD WIDE 106TH -11 MCCLELLAND CONSULTING ENGINEERS INC ENGINEERING SRVICES 6740.00 TOTAL GARNETT RD WIDE 106TH -116 61,240.00 ELM CRK TRIB 5A- FOREST CI LEMKE LAND SURVEYING ISURVEY 8,200.00 TOTAL ELM CRK TRIB SA- FOREST CR 8,200.00 145,463.71 FUND GRAND TOTAL CITY GARAGE AT &T MOBILITY WIRELESS SERVICE 57.80 TREASURER PETTY CASH CNG LICENSE /RICHARDSON 50.00 TREASURER PETTY CASH CNG LICENSE /LIVINGSTON 50.00 JPMORGAN CHASE BANK FASTENAL - SUPPLIES 26.59 JPMORGAN CHASE BANK FASTENAL - SUPPLIES 5.58 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 9.39 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 281.97 JPMORGAN CHASE BANK AMERIFLEX -HOSES 198.00 ' JPMORGAN CHASE BANK QUIK SVC STEEL -STK STEEL 61.05 JPMORGAN CHASE BANK QUIK SVCS STEEL -STEEL 56.55 JPMORGAN CHASE BANK BUMP28UMP -PARTS RESALE 432.84 JPMORGAN CHASE BANK BUMP28UMP -PARTS RESALE 169.94 JPMORGAN CHASE BANK BUMP28UMP -PARTS RESALE 53.90 JPMORGAN CHASE BANK HESSELBEIN TIRE -TIRES 317.02 JPMORGAN CHASE BANK STOP N SAVE -FUEL 25.00 JPMORGAN CHASE BANK SPEEDTECH -LIGHT BAR 851.94 JPMORGAN CHASE BANK BUMP28UMP -PART RETURN -29.00 JPMORGAN CHASE BANK DITCH WITCH- FILTER 84.97 JPMORGAN CHASE BANK OREILLY- SUPPLIES 5.99 JPMORGAN CHASE BANK OREILLY -PARTS RESALE 2,462.49 JPMORGAN CHASE BANK UNITED FORD -PART RESALE 402.55 JPMORGAN CHASE BANK CLASSIC CHEVY - GASKET KIT 32.47 JPMORGAN CHASE BANK CLASSIC CHEVY - GASKET KIT 52.86 JPMORGAN CHASE BANK CLASSIC CHEVY -KEY 7.14 JPMORGAN CHASE BANK CLASSIC CHEVY - REPAIR 60.86 JPMORGAN CHASE BANK LOWES- HARDWARE 24.92 JPMORGAN CHASE BANK MAC HYDRAULIC- REPAIR PART 1,656.49 JPMORGAN CHASE BANK CLASSIC CHEVY - RETURN -57.27 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.99 Page 11 Claims List 3/7/2017 Budget Unit Title Vendor Name Payable Description Payment Amount CITY GARAGE... JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 43.88 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 7.64 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 405.96 JPMORGAN CHASE BANK MATTHEWS FORD - REPAIR 181.85 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 118.62 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 319.00 AT &T CONSOLIDATED PHONE BILL 25.90 TREASURER PETTY CASH CDL LICENSE /LIVINGSTON 51.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 34.01 UNIFIRST HOLDINGS LP JUNIFORM RENTAL FEES 1 34.01 TOTAL CITY GARAGE 8,680.40'i 8,580.4 FUND GRAND TOTAL WORKERS' COMP SELF -INS CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS EXPEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 323.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 955.16 TOTAL WORKERS' COMP SELF -INS 1,601.16'1 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 2,210.99 CITY OF OWASSO IMPRESTACCOUNT WORKERS COMP CLAIMS EXPEN 174.63 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 1,549.40 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 364.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 5,076.46 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 5,151.20 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 1,564.83 TOTAL WORKERS' COMP SELF -INS 16,091.51 17,692.6 FUND GRAND TOTAL GEN LIAB -PROP SELF INS NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL -CODY MATHEWS 1,820.50 TOTAL GEN LIAB -PROP SELF INS 1,820.50 1,820.5 FUND GRAND TOTAL CITY GRAND TOTAL $620,030.17 Page 12 Claims List Addendum 7- Mar -17 Budget Unit Title Vendor Name Payable Description Payment Amount Target Gift Card Donation CC approved 1/17117 for $500.00 Sales Tax Fund - Police Target Gift Card Donation Gas Grills (2) $500.00 Total Sales Tax Fund - Police �buu.uu 4' \CWMS IIST\CIalmS list Addend um.Home Depot Grant lie The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police SUBJECT: Animal Shelter Donation from Community Animal Assistance, Rehoming and Education (CAARE) DATE: March 3, 2017 BACKGROUND: In February of 2017, the Owasso Animal Shelter received a donation in the amount of $1,228.01 from Community Animal Assistance, Rehoming and Education (CAARE). CAARE is a local animal welfare organization that has been collecting donations for the animal shelter. The donation is the cumulative result of those efforts. If accepted, the funding will be utilized to support shelter operations. RECOMMENDATION: Staff recommends acceptance of the donation from CAARE and approval of a budget amendment increasing the estimated revenue in the General Fund by $1,228 and increasing appropriation for expenditures in the Animal Control budget by $1,228. sd OTh. MyWit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police SUBJECT: Donation from Southern Agriculture DATE: March 3, 2017 BACKGROUND: In February of 2017, the Owasso Police Department received a donation in the amount of $232 from Southern Agriculture. Southern Agriculture has been collecting donations for the police K -9 program and the donation is a cumulative result of those efforts. Southern Agriculture has a long history of support for the police K -9 program. If accepted, the funding will be utilized to support police K -9 operations. RECOMMENDATION: Staff recommends acceptance of the donation from Southern Agriculture and approval of a budget amendment in the Police Department Half -Penny Sales Tax Fund, increasing the estimated revenue and the appropriation for expenditures by $232. The AC-ty Wi out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Julie Trout Lombardi City Attorney and General Counsel SUBJECT: Authorization to Initiate Condemnation Proceedings to Acquire the Property Located at 120 East 2nd Street, Owasso, Oklahoma, for expansion of the Owasso Police Department. DATE: March 3, 2017 BACKGROUND: On December 6, 2016, the City Council approved Resolution 2016 -24 which instituted condemnation proceedings to obtain a piece of property located at Lot 1 8 E10 Vac Alley Adj on W thereof, Block 10. Owasso OT. The property was purported to be owned by Ron Detherow. Subsequent to the date of approval, a title search on the property revealed that the owner is actually the Revocable Living Trust of Ron Detherow. As a result, it is necessary to correct the resolution previously passed to reflect the correct owner of the property. RECOMMENDATION: Staff recommends approval of Resolution 2016 -24 Nunc Pro Tunc authorizing the filing and prosecution of a condemnation action to obtain the property located at 120 East 2nd Street, Owasso, Oklahoma from the property owner, the Revocable Living Trust of Ron Detherow. ATTACHMENTS: Resolution 2016 -24 Nunc Pro Tunc Agenda Memo dated December 2, 2016 CITY OF OWASSO, OKLAHOMA RESOLUTION 2016 -24 NUNC PRO TUNC A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, RESOLVING THE NECESSITY OF INSTITUTING AND PROSECUTING CONDEMNATION PROCEDURES TO OBTAIN THE PROPERTY LOCATED AT 120 EAST 2ND STREET, OWASSO, OKLAHOMA. WHEREAS: The City of Owasso, by and through officers and agents thereof, has endeavored to purchase the property located at 120 East 2nd Street, Owasso, Oklahoma, owned by Ron Detherow a /k /a Ronald E. Detherow a /k /a Ronald Eugene Detherow, Trustee of The Revocable Living Trust of Ron Detherow, u /d /o January 4, 2014, with the following legal description: Lot 1 & E10 Vac Alley Adj on W thereof, Block 10, Owasso OT WHEREAS: Acquisition of the property referenced above is necessary for the renovation, expansion and public safety of the grounds surrounding the building housing the Owasso Police Department; and, WHEREAS: In connection with such efforts to obtain the needed property consensually, the City of Owasso, by and through officers and agents thereof, has made a bona fide good faith offer to purchase same; and, WHEREAS: The above - referred landowner has not accepted such offer and by reason thereof, condemnation proceedings, as provided for under the Constitution and Statutes of the State of Oklahoma, are necessary. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Officers and agents of the City of Owasso, Oklahoma, are hereby authorized to initiate, and prosecute to the conclusion thereof, condemnation proceedings against the above -named landowner to obtain the premises referenced above. APPROVED AND ADOPTED this 71h day of March, 2017, by the City Council of the City of Owasso, Oklahoma. Lyndell Dunn, Mayor Attest: Sherry Bishop, City Clerk Approved As To Form: Julie Trout Lombardi, City Attorney O—T City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Julie Trout Lombardi City Attorney and General Counsel SUBJECT: Authorization to Initiate Condemnation Proceedings to Acquire the Property Located at 120 East 2nd Street, Owasso, Oklahoma, for expansion of the Owasso Police Department. DATE: December 2, 2016 BACKGROUND: The City of Owasso desires to renovate the former City Hall located of 111 North Main Street which now solely houses the Owasso Police Department. In addition to renovation of the existing building, the City intends to reconfigure the parking lots and grounds surrounding that building and limit access to the grounds for purposes of security and safety. As a part of this proposed renovation and reconfiguration, acquisition of the property located at the corner of the existing east driveway and Birch Street, more specifically designated as 120 East 2nd Street, is necessitated. Consequently, staff has engaged in discussions with the landowner, Ron Detherow, regarding the purchase of his property. Mr. Detherow does not reside in the house located on that site but currently utilizes it as a rental property. While Mr. Detherow is not opposed or unwilling to sell the property to the City of Owasso, he desires compensation greatly exceeding the property's Fair Market Value and prefers that the City utilize eminent domain proceedings to obtain the property. Based upon the foregoing, it has become apparent that condemnation is the sole mechanism available to the City to obtain the Detherow property. The property will be utilized for a public purpose; therefore a condemnation action is both warranted and appropriate. The City obtained an appraisal of the property and offered the landowner a purchase price exceeding the property's Fair Market Value. Due to the landowner's refusal to accept this offer, City staff believes that agreement upon a mutually acceptable purchase price cannot be reached through additional negotiation. Therefore, staff submits that a Resolution of Necessity authorizing the filing and prosecution of a condemnation action is appropriate and required to obtain the property located at 120 East 2nd Street, owned by Ron Detherow. RECOMMENDATION: Staff recommends approval of Resolution 2016 -24 authorizing the filing and prosecution of a condemnation action to obtain the property located at 120 East 2nd Street, Owasso, Oklahoma from the property owner, Ron Detherow. ATTACHMENTS: Resolution 2016 -24 Appraisal Offer Letter to Property Owner s� nTity Wit out Limits. TO: Honorable Mayor and City Council City of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Tulsa County Inter -local Agreement East 1 16th Street North /North 129th East Avenue Intersection Improvements DATE: March 3, 2017 BACKGROUND: The intersection at 116th Street North and 129th East Avenue is jointly owned and maintained by Tulsa County and City of Owasso. It is currently the most heavily traveled unimproved intersection in the Owasso area. East 116th Street North accommodates heavy residential traffic, commercial uses, and traffic connecting from US Hwy 169 to US Hwy 75. The traffic control is currently a flashing yellow east to west and a flashing red north to south. The Oklahoma Department of Public Safety has documented 75 accidents in the last ten (10) years, with 59 accidents having injuries. For these reasons, the Owasso Capital Improvements Committee listed the widening of the intersection at 1 16th Street North /129th East Avenue as a high priority among potential capital improvements projects. In 2014, Tulsa County and the City of Owasso agreed to share costs for the engineering design for the project, right -of -way, utility relocation and construction. The inter -local agreement for engineering was approved on April 21, 2015. Engineering is nearing completion and the next steps are right -of -way acquisition. INTER -LOCAL AGREEMENT: Projects that use multi jurisdictional funding sources require an agreement between the entities to determine the limits of their participation. The Inter -local Agreement between Tulsa County and City of Owasso has been prepared by the District Attorney and reviewed by the City Attorney. Stipulations are summarized as follows: 1. The duration of this Agreement shall be from the date of execution of this Agreement until the project is complete. 2. The purpose of this Agreement shall be to provide for right -of -way and easements for the improvements at the intersection of East 116th Street North and North 129th East Avenue. 3. The County shall contract with and pay the invoices for the services provided by a right -of -way agent. 4. The City shall reimburse the County 50% the actual costs for contracting with the right -of -way agent and the cost to purchase the right -of -way and easements. 5. This Agreement shall be effective from and after the date of execution hereof and is intended only for the purpose described in Section 2 above. FUNDING: Funding for the project has been included in the Capital Improvements Fund Budget RECOMMENDATION: Staff recommends approval of the Inter -local Agreement with Tulsa County for right -of -way and easement acquisition at the intersection of East 1 16th Street North and North 129th East Avenue. ATTACHMENTS: Tulsa County Inter -local Agreement Location Map AGREEMENT THIS AGREEMENT, by and between the Board of County Commissioners of Tulsa County, Oklahoma, hereinafter called "County" and the City of Owasso, Oklahoma, hereinafter called "City ". WITNESSETH: WHEREAS, by virtue of 69 O.S., 1987, Section 1903, the Board of County Commissioners is authorized to enter into Agreements with municipalities to construct, improve, and repair any of the streets of such municipalities, and; WHEREAS, the County is desirous of participating in projects and the provision of services mutually advantageous to the County and other units of government; THEREFORE, in consideration of the covenants and conditions hereinafter contained, the parties hereto agree as follows: 1. The duration of this Agreement shall be from the date of execution of this Agreement until the project is complete. 2. The purpose of this Agreement shall be to provide for right -of -way acquisition for the improvements of the intersection of 116th Street North and 129th East Avenue. 3. The City and County shall select a Right -of -Way Consultant to provide the services for the project that meet with current Federal Highway Administration guidelines 4. The County shall contract with and pay the invoices for the services provided by the Right -of -Way Consultant. 5. The City shall reimburse the County one half the actual costs for contracting with the Right -of -Way Consultant. 6. This Agreement shall be effective from and after the date of execution hereof and is intended only for the purpose described in Section 2 above. 7. The rights, duties, and obligations under or arising from this Agreement shall not be assigned by either party hereto without the express written consent of the other. Approved by the Owasso City Council on the 7th day of March, 2017. ATTEST: M Sherry Bishop, City Clerk APPROVED AS TO FORM: M Julie Lombardi, City Attorney CITY OF OWASSO, OKLAHOMA W Lyndell Dunn, Mayor Approved by the Board of County Commissioners of Tulsa County, Oklahoma on the day of 12017. TULSA COUNTY BOARD OF COUNTY COMMISSIONERS C]'1 G%TMII County Clerk APPROVED AS TO FORM: BY: District Attorney -2- CITY 80 P.O. 180 so E 116th STREET N Owasso, OK 74055 918.272.4959 AND N 129th E AVE www.cityofowasso.com INTERSECTION LOCATION MAP 31204 The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: East 76th Street North /Main Street Intersection Widening Engineering Services Amendment DATE: March 3, 2017 BACKGROUND: The E 761h St North /Main Street Intersection in Owasso, Oklahoma is a heavily used secondary arterial in the Owasso city limits that conveys residential and commercial traffic through the area, as well as commuter traffic to and from Tulsa. The intersection with Main Street is extremely busy during the business hours and important to the businesses and consumers in the area. Main Street has and will continue to be a focus area in Owasso. Owasso City Hall is located at the southwest corner of the intersection, The southeastern corner of the intersection has potential and may develop in the near future. The Gathering on Main, which is a monthly one - evening festival held for the citizens of Owasso, is starting its third year in 2017. The event is held on Main Street, North of 76th Street North from spring through fall. The Festival Park, which will also be funded by Vision 2025 and be constructed on Main Street, will increase traffic demand in the area. These improvements prompted the City of Owasso to identify the widening of 76th Street North and Main Street intersection as a priority through the Vision 2025 program. The City of Owasso selected McClelland Engineers of Tulsa to design the improvements to the intersection. The intersection includes adding a fifth lane to the south side of the street so a protected left turn lane could be used. Other improvements include stamped brick crosswalks and landscaping, a new water line, sewer line and storm sewer lines. ADDITIONAL SERVICES After designing the intersection improvements, the property at the SE Corner of the intersection sold. The new owner requested changes to the roadway and landscape design to keep from conflicting with their master plan for the property. The changes needed to the original design were to modify the handicap ramps and traffic signal pole to keep from inhibiting their development, phase the landscaping, sidewalks and lighting to a later date so development of the multi -use development does not damage the improvements. To make these changes, McClelland had to make the following changes to their work: a) Coordinate with architect and owner's representative improvements to the SE corner of 76th /Main development, b) Re- design handicap ramp and traffic signal pole at SE Corner of intersection, c) Re- design landscape architecture at SE Corner of intersection, d) Editing bid documents to reflect above work, e) Attend additional meetings The proposed design amendment would increase the contract by $11,860.00 for a total contract amount of $ 89,860.00. FUNDING: Funding for the engineering services is included in the Vision 2025 Fund budget. RECOMMENDATION: Staff recommends approval of Amendment No. 1 to the agreement with McClelland Consulting Engineers, Inc., for the E 76th St North and Main Street Intersection Improvements in the amount of $11,860.00 and authorization of the Mayor to execute the agreement. ATTACHMENTS: Proposed - Amendment No. 1 to the Agreement for Professional Engineering Services Location Map FEE SCHEDULE - CHANGE ORDER #1 CITY OF OWASSO 76th Street North and Main Street Intersection Widening and Beautification - Coulter Property SE Corner WORK TASK DESCRIPTION HOURLY ESTIMATE Principal/ Office Manager Project Manager/ Engineer Engineer Intern Design Technician Kegisterecl Landscape Architect Phase Total CHANGE ORDER I - SE CORNER COORDINATION WITH ARCHITECT /ENGINEER /OWNER'S REP 12 12 RE- DESIGN RAMP AND POLE LAYOUT 2 2 4 RE- DESIGN LANDSCAPE ARCHITECTURE 6 6 12 24 CREATING BASE BID & ALTERNATE BID 8 12 12 4 36 MEETINGS 2 16 18 ADDITIONAL QUALITY CONTROL REVIEWS 6 4 10 Labor $ 1,600.00 $ 5,760.00 $ 1,200.00 $ 1,700.00 $ $ 1,600.00 Subtotal Hours Change Order 1 8 48 12 20 - 16 104 APPROX HOURLY RATE $ 200.00 $ 120.00 $ 100.00 1 $ 85.00 $ $ 100.00 $ 1,600.00 $ 5,760.00 $ 1,200.00 $ 1,700.00 $ $ 1,600.00 $ 11,860.00 TOTAL DESIGN COST $ 11,860.00 Approved: _ Steven Hollabaugh, PE Project Manager Approved: Roger Stevens Public Works Director I CITY OF OWASSO P.O. 180 Owasso. OK 74055 91 5.272.4959 vvwtiv.cityo fowasso. com E 76th STREET N/ MAIN STREET INTERSECTION LOCATION MAP s e /bzms E Sd 0T1h'Cq-tYW_1it'ut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Larry Langford Director of Recreation and Culture SUBJECT: Park Concessions Request for Proposal DATE: March 3, 2017 BACKGROUND: For the last several years, the City of Owasso has received numerous inquiries about the opportunity for snow cone concession sites at city parks. A formal process to establish a contractor within city parks would be more equitable to possible vendors as well as being more transparent to the public. Shortly after Funtastic Island opened, a vendor was authorized to operate a snow cone concession at the park. There is no contract; the vendor pays an annual fee to the city. After review of possible options for concessions at parks, staff determined that a semi- permanent facility would be preferable to a variety of mobile vendors with differing availability and operating hours. BID PROCESS: On January 30, 2017, a Request for Proposal (RFP) was published inviting qualified vendors to submit a proposal for the management of free - standing concession stands at three (3) specified park locations (Rayola, Funtastic Island, and Skate Park) during the months of April through October. SCOPE OF SERVICES: Following is the scope of services requested: • Administer, manage and oversee operations of free- standing concession facility. • Perform routine maintenance and repairs of facility as needed. • Maintain the cleanliness and sanitation of all surrounding areas to the concession facility, including, park playground area and parking lot. • Collect all waste from above mentioned areas, including trash receptacle near concession stand and dispose of it off site in a public dumpster. • Purchase and maintain a sufficient inventory of products to serve patrons at the designated location. OPERATING AGREEMENT: The RFP requirements included payments to the city of a minimum base rent not less than $1,500 per season or $250 per month per location with an option to include an additional concession fee (percentage of gross monthly revenue, or proposed flat monthly fee) if desired. SELECTION PROCESS: Staff contacted individuals who had previously inquired about concessions at city parks. Several communications were received from interested individuals, however only one (1) proposal was received by the February 15, 2017, deadline. A review committee evaluated the submittal to verify ability to fulfill requirements considering the following factors: 1. Experience, qualifications and knowledge 2. Established awareness of significance placed on involved responsibilities regarding cleanliness, sanitation and disposal. 3. Recognized understanding of all required terms of operation. 4. Quality of service and development potential. 5. Compensation to the City. Upon final analysis and based on the thoroughness of the proposal along with a familiarity and knowledge in this specialized area, the Review Committee agreed that SnoDoggs, LLC of Collinsville, Oklahoma, possessed the experience and vision for the desired scope of services. SERVICE PROPOSAL: Following is the proposal from SnoDoggs for the operating agreement compensation to the City: Location Base Rent Concession Fee Total Ra ola Park 3,000 /season N/A 3,000 /season Funtastic Island 1,750 /season N/A 1,750 /season Skate Park 1,500 /season N/A 1,500 /season TOTAL $6,250 /season FUNDING A revenue line has been added to the General Fund budget to track concession income. RECOMMENDATION: Staff recommends approval of a service agreement with SnoDoggs, LLC of Collinsville, Oklahoma, for the management of three free - standing concession stands to be located at Rayola Park, Funtastic Island and Owasso Skate Park for the duration of the 2017 operating season of April 1, 2017, through October 31, 2017, and authorization for the City Manager to execute the agreement. ATTACHMENTS: Concession Agreement SnoDoggs Proposal Park Concession Stand Request for Proposal CONCESSION AGREEMENT This Agreement is entered into by the CITY OF OWASSO (hereinafter referred to as City) and (hereinafter referred to as Vendor) whereby, for and in consideration of mutual covenants hereinafter set forth, the parties agree as follows: 1. The term of this agreement shall be 2017 to 2017. 2. City shall provide one (1) site for the operation of a retail concession facility to be located at in Owasso, Oklahoma. Vendor shall furnish the building and all other improvements required, all of which must be approved by the City. 3. City will provide a 25'x15' (twenty -five by fifteen) site pad, and electricity to the site. Vendor agrees to provide a wooden building not exceeding 1 10 square feet, on skids, to be placed on site pad. 4. Vendor shall operate the concession facility for the term of this agreement as set forth in Paragraph 1, provided Vendor faithfully complies with all terms hereof. 5. Vendor accepts the location in "as is" condition. City makes no warranty of any kind as to fitness for intended use of the location. 6. Vendor shall operate the concession facility at during the dates of April 1, 2017 - October 31, 2017 from am - pm as specified in the Vendor's RFP, or as otherwise modified by agreement in writing of both parties. 7. Vendor agrees to have the concession facility operational and ready for retail business on . Any variance from these requirements shall be implemented after approval thereof by City. 8. Vendor shall maintain the highest practicable standards of sanitation and shall meet or exceed all applicable federal, state and local standards governing food handlers. All necessary permits and /or licenses to engage in the concession business shall be acquired and maintained by Vendor at all times during the term of this Agreement. 9. Vendor is responsible for the cleanliness and sanitation of all adjacent, surrounding areas to the concession facility, including, park playground area and parking lot. 10. Vendor is responsible to collect all waste from above mentioned areas, including trash receptacle near concession stand and vendor shall dispose of waste off -site in a public dumpster. 11. Vendor is solely responsible for the purchase and maintenance of a sufficient inventory of products to serve the patrons of 12. Prices for all products to be sold by Vendor shall be no higher than those stipulated in Vendor's RFP, which shall be considered part of this Agreement. No increase in prices shall be implemented by Vendor without express prior written approval from City. City reserves the unqualified right to disapprove any such increase and Vendor agrees to be bound by such decision. Additional products may be added to Vendor's inventory with the prior written approval of City as to item and price. 13. City shall have the right to inspect Vendor's facilities and operation at any time and as often as is necessary in the City's judgment. If, as the result of such inspection, any unacceptable 1 conditions not involving life safety issues are found, the City shall give Vendor thirty -six (36) hours notification in writing, within which time it shall be Vendor's duty to correct the unacceptable conditions. If Vendor fails to make such corrections, City shall have the option, at its discretion, of either: a. making the corrections itself with reimbursement required from Vendor, or b. immediate termination of this Agreement. 14. Vendor shall neither stock nor sell any alcoholic beverages of any description, including 3.2 beers. No alcoholic beverages, including 3.2 beers, shall be permitted on the premises by Vendor, regardless of the means by which it reached said premises. No glass containers shall be utilized. 15. Vendor shall be wholly and solely responsible for Vendor's agents, servants, and employees, and shall furnish such Workers Compensation, Unemployment and other insurance coverage as may be required by applicable law. Vendor hereby expressly agrees to indemnify and hold City harmless against any claims which may arise out of Vendor's operation or management of the concession facility, or the conduct of Vendor or its agents, servants and employees. This Agreement shall have no force or effect until Vendor furnishes to City certificates of insurance in no less than the amounts specified in Paragraph 19. City shall be shown as an additional insured on the certificates. 16. Vendor shall furnish all uniforms, tools or equipment that may be required by Vendor or Vendor's agents, servants or employees. 17. Vendor shall have full and complete control over the operation of the concession facility, subject only to the obligations of this Agreement and applicable law. 18. On the first day of each month by 4:00 pm, Vendor shall pay over and deliver to Recreation & Culture Department, at City Hall, $ (dollars). Failure of Vendor to comply with this provision shall result in immediate termination of this Agreement without discharging Vendor's liability for the unpaid monies. 19. Vendor shall procure and maintain a good and sufficient liability insurance policy in an amount not less than $100,000 per claim and $500,000 per occurrence covering any losses or injuries that may occur as the result of acts or omissions by Vendor or Vendor's agents, servants, or employees while operating the concession facility. Such insurance shall include, but not be limited to, losses or injuries resulting from the preparation, handling, storage, supply or delivery of products designed for human consumption. This Agreement shall not be deemed to be in force and effect, an no structure shall be placed by vendor on the pad site, until such time as a certificate of insurance showing the coverage required has been received and approved by City. City shall be shown as an additional insured on such certificate. 20. Non - compliance at any terms in this Agreement by Vendor shall be deemed to immediately terminate this Agreement. City may thereafter contract with anyone else for operation of concession facility for the balance of the term of the agreement. 21. This Agreement may be renewable annually, with the mutual written consent of both parties, for a period not to exceed two (2) years. However, this Agreement may otherwise be terminated by either party upon thirty (30) days written notice of intent to terminate. 22. All insurance coverage required by this Agreement will be with insurance companies licensed to do business in the State of Oklahoma and in good standing with the State Insurance Commissioner's office on the effective date of this Agreement. 23. Vendor will be responsible for all applicable federal, state, and local taxes for all products sold as well as any federal or state taxes for themselves and any employees. 24. Vendor will maintain the highest requirements of sanitation and meet or exceed Oklahoma Health Department standards and codes. 25. The concession facility must be placed in the designated location by March 18, 2017 (2 weeks prior to first day of operation). The concession facility must be removed from location by November 14, 2017 (2 weeks after last day of operation). Dated this day of , 2017. FOR THE VENDOR: ATTEST: Sherry Bishop, City Clerk CITY OF OWASSO: Warren Lehr, City Manager Approved as to form on this day of 2017. Julie Lombardi, City Attorney Larry Langford, Director of Recreation & Culture 3 Proposal for the City of Owasso Recreation and Culture Department Park Food Concession SnoDoggs U-C 11625 Gunsmoke Dr. Collinsville Ok, 74012 G➢i 011110Z*H Owner: Dustin Blackmon City of Owasso's Recreation and Culture Department 200 South Main Street Owasso Ok, 74055 SnoDoggs is a Snow Cone concession stand that started and still resides in Owasso, Ok. We have been located across the street from the smoke shop on German Corner. We specialize in soft shaved ice with the sweetest flavoring around with over 100 flavors. SnoDoggs has completed one season of concession as a company and are primed to get started with a new season. Before starting SnoDoggs I worked as a Unit Director at the Boys & Girls Club of Broken Arrow. There I was responsible for the everyday operations of the facilities. Items I was in charge of but not limited to are as follows: • Overall budget and finances of the company • Everyday operations of the company • Donations • Volunteers • The Hiring and releasing of employees • Scheduling employees • Develop and schedule programs for youth including sporting events • Stocking, pricing, and scheduling of all concessions I gained my knowledge and experience running and operating concessions for the club. While there I developed a year round concession along with concessions for every sporting event at the center. I was responsible for everything from determine pricing, menu design, stocking, scheduling workers, develop concession guidelines and sometime work the concession myself. I started SnoDoggs at the Boys & Girls Club just giving away snow cones and developing the product for two years before I decided to turn it into a for profit company. SnoDoggs has a complete understanding of the scope of service to be provided at each site. • The principal owner Dustin Blackmon will oversee and manage each site by visiting and observing each site a minimum of two times a day depending on traffic at each site. These visits will be to oversee the workers as well as the surrounding areas. All trash that is needed to be removed will be removed on each visit as well as at the end of the day. • Everyday there is a checklist for each worker to fill out. This checklist is a list of duties that must have attention no less than every hour. The checklist will cover all surrounding areas of the concession, playground, and parking lot. I will attach a copy of the checklist. • All routine maintenance and repairs of the facility will be repaired in a timely fashion not to exceed a 24 hour time period for major repairs and two hour for minor repairs. • Power washing area around stand once a month to insure grounds stay clean • Each site will be stocked with enough products to complete a 3 week cycle of service. Part of the check list is to insure that all products will stay stocked and when a product gets low it is restocked immediately. (see check list) Each day it is Snodoggs responsibility to keep all areas of operation sanitized and clean of all trash. All trash will be collected and removed twice a day from each site during the Principal owners visit. The Checklist is to remind each worker of the daily duties one has while working in a SnoDoggs Concession Stand at the same time it enables the principle owner to insure that the task are being completed. A clean concession is a happy concession. Principal Owners Dustin Blackmon 11825 Gunsmoke Drive Owasso, Oklahoma 74012 918 - 740 -2648 Snodoggs @vahoo.com Equipment that will be utilized at each location. • Each site will have a free standing concession building not to exceed a 10x6 in dimension. • Tiger claw snow cone maker. This is a 15 amp snow cone ice shaver. Each Tiger claw machine has the ability to make over 100 snow cones an hour. Each site will have two machines ready for service at all times. • 10 gallon water reservoir is installed in all concessions. This exceeds all health department regulations and provides enough water for multiple days of service. • Each Concession stand is also equipped with a tank less hot water heater. These heaters run off of a 110 outlet and only use power when the hot water is turned on and activated. Keeping cost at a minimum to heat water that is needed. • Deep freezers are installed in all concession stands to store ice that is needed for the coming days. • Each unit is equipped with a window air conditioning unit. These units also run on a 110 power source. • Small compact refrigerator will be in each unit to keep all creams and sours chilled as health department suggest. • 15 gallon waste water tank that sits outside the stand. This tank holds all waste water used thru out the day of operation. These tanks will be taken and emptied at the end of every day. • We will provide a trash can at the back corners of each unit for the community to dispose of trash in a convenient manner. Dustin Blackmon 11825 GunSmoke Drive I [Owasso OK, 74021]1[918-740-2648] 1 snodoggs @yahoo.com Objective To obtain a lease for concessions in The Owasso City Parks. To run and operate a successful concession business. Education • University of Phoenix • Associates, Tulsa, Ok • Elementary Education Experience Feb. 2016 — Present Owner I SnoDoggs LLC I Owasso, Ok As owner I am responsible for the everyday operation of the company. Budgeting, marketing, staffing, product design, building and menu design, and scheduling are just a few task that I am responsible for as owner of SnoDoggs. February 2011 — September 2015 Unit Director I The Salvation Army Boys & Girls Club I Broken Arrow As Director I was responsible the everyday operations of the facility. I was responsible for everything from cleanliness to budgeting. Staffing, scheduling, program development, payroll, budgeting, and operation guide lines were a few of my task while director of the club. My greatest accomplishments while Director would be: Doubled program members Doubled program income Took a sports program ranked last in the city to the number one sports program in Tulsa for the Boys & Girls Club Helped many youth reach their goal of a High Education SnoDoggs Daily Cleaning and product Checklist Name I Date ISite ITime Please check off each duty that you complete. Everything on the list must be checked off atleast once an hour thru out the day. I understand that you might get a rush and cannot complete checklist every hour on the hour. However as soon as the rush ends the checklist needs to be completed. Simply place a check mark and your intiasl as you complete each task each hour. Clean all windows sanitize counter tops sanitize floors wipe down all bottles Check and replace trash bags check grounds for trash restock all cups restock all spoons restock all syrup restock all food items Please write down any repairs that you notice that need to be addressed Inventory list for SnoDoggs LLC Please list all products that are running low on a daily basis Mini cups small cups medium cups large cups spoons napkins Concentrate sugar bleach bleach strips paper towels candy bars chips water pickles extra items not listed extra items not listed extra items not listed Old Sdhool Flavors, batuma Mara brsnu waarem Nutbem blua rnBm drift CondrApolf gwt&I ow" aNmDOk CLuanson roasnut veamseda O4annkkk coq Green Apple 4tt*-4h HOTal MuvW%A Orl'" Ftach Fnafak" atagle FnY BdNeesen Pnktansmado Raspbany(bku) bspbamr(r.dl Rou Beer Done sdser ems Sonstam Tlean!feed TIM Fnad Watermelon Waf&vt Yaea. rAaa eager Salty Wr (fresh time pree & salt) New UNN®R)�ol Flavors, Apple splash (peter+ apple, 4Me apple) Bider+ am flan+, tvawwreyl blue rapk "blepum, tropical frults) Coke 4INcream (yesowcake tsrvtr,aeam) alenvBlW ImaeWenh,NenYl Fletbaf (cinnamon terry) Frull sake(arru, ay, dwrry, Wolf, gape) Fussy NMI (wants, pads} Ge«Ee Psadn WAd, strawLerry) WppyBartau (banaru,oW W I tap BAlaa (butw,temnut) Lemon Coke (yaturmks WRer, kmonl Mell arm Ideoke) Para6¢a Cot (pineapple, pia mMd; We omun cane,) Red Rancher (derry Jolly rancher) Rae, WhIm, andbbw (deny. dhw Ica, blue eapk) Rootliarfloet Sorer F4n(ainme, MINI) Su"'berka(marprRa, saawWrry) Sua.wm Foss (lemon, w1wCeeM straaAerry brae. (wart, pintapple, suet") Str"6eM shwtcake(wraw cake Weer, sua.Oem, cream) Surker Vuw%(peen apple, pink lemwuee, "fpt -J) Sunrise (chwrY, kmon, mnpe) Tigers eked (coeawe stra•beny) Watermliss Wed6ry Cake YeBO. Cake saver Dye Free Flavors Ora, Cheny Oear Gnpf Pear sur to ny "Orids Fa EittImss, sarWe (pNk krtwn W e, gexa) Cop41n America @hieeeery, rbtwmekn) Dkw DFn (plNekrnonadf, peen apple. pineapple) Oa ld buck(orange, chem.wpe) Dumbo (blue opaon canOV, pine lemonade) flc awr Farrar (them. blueberry, peen apple) Frei; Is Blender Ould•fmd, grew, Apple) (tnq Ape (grape, kmen) kA (peen a pple. dew Berry) Ktnnit(gM,petn apple} Lion Wq ("awl Gewtk pads) Optious Priers+ (blueberry, dsem, mawberryl Pnka&larl (bares, ttrawbenyl paradise Cave (pineapple, via mlida, blue M4a1 UwA RaQ•Nfnb (blueberry. Pape. tiger, blood) SmwllssNdkV 44, blutWm) splderman@lutWm. dam) stNburd (kmwe want, dwm, svn&tm) Tsede Po.er(rapt bkNbwry ora w,.berry) ADD-ONS $.SO OM Gummy hears Gummy worms Nerds Sour No extra charge for cream Dollar Menu Chips Water Candy Cookies Pickles MINI CUP 11.00 4MAtt 11.00 MEDIUM 17.00 LANCE 14.00 l�NOW SnoDoggs LLC purposed bid for The City of Owasso City Parks Concession SnoDoggs LLC. 11825 Gunsmoke Drive Collinsville Ok, 74012 918 - 740 -2648 Snodoggs @yahoo.com Hours of Operation for SnoDoggs LLC. Once the summer gets here and the days are longer we will close at dark. Not to exceed 10pm Sunday 12pm -8pm Monday 11am -9pm Tuesday Liam -9pm Wednesday llam -9pm Thursday llam -9pm Friday llam -9pm Saturday 11am -9pm Proposed Concession Fee to City Concession Fee Proposed N/A Proposed base rent to city Base Rent to City Proposed $600 a month, $3000 for the season Proposed Location: Rayola Park 8300 Owasso Expressway Owasso Ok, 74055 Signature SnoDoggs LLC purposed bid for The City of Owasso City Parks Concession SnoDoggs LLC. 11825 Gunsmoke Drive Collinsville Ok, 74012 918 - 740 -2648 Snodoggs@yahoo.com Hours of Operation for SnoDoggs LLC. Once the summer gets here and the days are longer we will close at dark. Not to exceed 10pm Sunday 1pm -8pm Monday 12pm -8pm Tuesday 12pm -8pm Wednesday 12pm -8pm Thursday 12pm -8pm Friday 12pm -8pm Saturday 12pm -8pm Proposed Concession Fee to City Concession Fee Proposed N/A Proposed base rent to city Base Rent to City Proposed $300.00 a month /$1500.00 a season Proposed Location: : Skate Park 456 South Main Street Owasso, Ok 74055 Signature a_ SnoDoggs LLC purposed bid for The City of Owasso City Parks Concession SnoDoggs LLC. 11825 Gunsmoke Drive CollinsvilleOk, 74012 918 - 740 -2648 Snodoggs @yahoo.com Hours of Operation for SnoDoggs LLC. Once the summergets here and the days are longer we will close at dark. Not to exceed 10pm Sunday 12pm -9pm Monday 12pm -9pm Tuesday 12pm -9pm Wednesday 12pm -9pm Thursday 12pm -9pm Friday 12pm -9pm Saturday 12pm -9pm Proposed Concession Fee to City Concession Fee Proposed N/A Proposed base rent to city Base Rent to City Proposed $350.00 a month /$1750.00 a season Proposed Location: : Funtastic Island 10320 East 116th Street North Owasso, Ok 74055 Signature 10- The City Wit out Limits. ...removing obstacles standing their lives. P34 1 CITY OF OWASSO REQUEST FOR PROPOSAL PARK CONCESSION STAND PURPOSE OF REQUEST: The City of Owasso (City) is inviting qualified vendors to submit a Request for Proposal (RFP) relating to the management of free standing concession stands at three specified park locations in the City of Owasso during the months of April through October. Respondent may apply to manage any or all locations. RFP TIME SCHEDULE: Advertisement: January 30, 2017 Deadline for Proposals: February 15, 2017 Preliminary Selection: February 22, 2017 Award Agreement: March 1, 2017 SITE INFORMATION: It is the City's intent to seek a private entity that would be interested in providing concessions at any or all of the following facilities: Ravola Park: Located at, 8300 Owasso Expressway, Owasso 74055 — Amenities include: Playground, Splash Pad, Picnic Shelter, Restrooms and a Walking Trail. Skate Park: Located at, 456 South Main Street, Owasso 74055 — Amenities include: Concrete Skate Features and Restrooms. Funtastic Island: Locate at, 10320 East 116th Street North, Owasso 74055 - Amenities include: Playground, Picnic Shelter, and Restrooms. SCOPE OF SERVICE 200 S. Main Street P.O. Box 180 Owasso, Oklahoma 74055 • Administer, manage and oversee operations of free standing concession facility. • Routine maintenance and repairs of facility as needed. • Maintain the cleanliness and sanitation of all surrounding areas to the concession facility, including, park playground area and parking lot. • Collect all waste from above mentioned areas, including trash receptacle near concession stand and dispose of it off site in a public dumpster. • Purchase and maintenance of a sufficient inventory of products to serve patrons at the designated location. City of Owasso A City of Character www.citvofowasso.com (918) 376 -1500 FAX (918) 376 -1599 1 I Page nTity Wit out Limits. = standing as their litres. CONCESSION FACILITY 1. City of Owasso will provide a 25 x 15 concrete pad at pre- determined location in park. 2. Vendor will supply building not to exceed 110 square feet placed to be located on pad. 3. Building must be constructed of wood and placed on skids. 4. Vendor will place concession facility in designated location no later than 2 weeks prior to the first day of operation (April 1, 2017) and remove from designated location no later than 2 weeks following the last day of operation (October 31, 2017). 5. Vendor must agree that the City shall have the right to inspect the Vendor's concession facilities and operation at any time and as often as is necessary in the City's judgment. 6. Vendor shall have full and complete control over the operation of the concession facility, subject only to the obligations of the agreement and applicable law. T Vendor must accept the location in "as is" condition and containing whatever appurtenances that may be contained therein or thereon. OPERATING HOURS 1. The facility must operate from April through October. 2. Specific operating hours may be decided by vendor, subject to approval, provided that the facility is in operation for a minimum reasonable time period each day. 3. Maximum hours of operation parameters are 10:00 AM — 10:00 PM. 4. Operating hours must be published and consistent throughout term of agreement. OPERATING COSTS 1. Vendor will be responsible for all operating cost for the concession stand. 2. Prices for all products to be sold by Vendor shall be no higher than those stipulated in the agreement set forth between the Vendor and the City. No increase in prices shall be affected by Vendor without express prior written approval from City. 3. City of Owasso will provide metered electrical service; the usage of said service shall be included within the monthly rental fee. 4. Operating cost are envisioned to include but not limited to utilities, cleaning, routine repairs, routine maintenance and trash removal. OPERATING AGREEMENT 200 S. Main Street P.O. Box 180 Owasso, Oklahoma 74055 1. The City of Owasso intends to enter into a concession agreement whereby the vendor would operate the concession stand and pay the City of Owasso a monthly concession fee, in addition to a minimum base rent of $1500 /season or $250 /month. 2. Vendor may apply for more than one facility but base rent applies to each location. City of Owasso A City of Character www.city0fowasso.com (918) 376 -1500 FAX (918) 376 -1599 21Page AM The City Wit out Limits. ... removing standing in the way celebrating their fives. OPERATING REQUIREMENTS 1. Vendor must acquire and maintain all necessary permits and /or licenses to engage in the concession business during the term of this agreement. 2. Vendor will maintain the highest requirements of sanitation and meet or exceed Oklahoma Health Department standards and codes. 3. Vendor shall be wholly and solely responsible for vendor's agents, servants, and employees, and shall furnish such Workers Compensation, Unemployment and other insurance coverage as may be required by applicable law. 4. Vendor shall furnish whatever uniforms, tools or equipment that may be required by vendor or vendor's agents, servants or employees. 5. Vendor shall produce and maintain a good and sufficient liability insurance policy in an amount not less than $100,000.00 per claim and $500,000.00 per occurrences covering any losses or injuries that may occur as the result of acts or omissions by vendor or vendor's agents, servants, or employees while operating the concession facility. Such insurance shall include, but not to be limited to, losses or injuries resulting from the preparation, handling, storage, supply or delivery of products designed for human consumption. 6. Vendor will be responsible for all applicable federal, state, and local taxes for all products sold as well as any federal state taxes for himself / herself and any employees he /she might employ. 7. Vendor will insure that all insurance coverage required by the agreement will be with insurance companies licensed to do business in the State of Oklahoma and in good standing with the State Insurance Commissioner's office on the effective date of the agreement. OPERATING SPECIFICS 200 S. Main Street P.O. Box 180 Owasso, Oklahoma 74055 1. Vendor may not stock nor sell any alcoholic beverages of any description, to include 3.2 beers. No alcoholic beverages, including 3.2 beers, shall be permitted on the premises by vendor, regardless of the means by which it reached said premises. 2. Glass containers shall not be distributed to patrons at any time or for any reason. 3. Vendor must submit concession fee and base rent payment to the City on the first of each month by 4:00 pm at City Hall. 4. If vendor chooses percentage of Gross Monthly Revenue as concession fee, a monthly financial statement including gross revenue and expenditures must accompany payment and how the percentage payment was calculated. 5. Vendor must provide an annual financial report or third party audit to the City detailing the organization's revenues, expenses and disbursements for that year. 6. Vendor must provide all tax returns and other financial documents as requested by the City's Finance Department staff. 7. All financial documents, records, and detailed accounts of financial operations shall be open to the City's Finance Department for review and /or audit. 8. The Term of Agreement shall be for 1 (one) year, with the option renewal upon compliance. 9. Vendor must agree to and comply with all terms of the agreement. City of Owasso A City of Character www.cityofowasso.com (918) 376 -1500 FAX (918) 376 -1599 3 1Pa9e The MCt Wit out Limits. obstacles e � i a�t ,ij INSTRUCTIONS TO PROPOSERS: 200 S. Main Street P.O. Box 180 Owasso, Oklahoma 74055 1. All proposals should be sent to the City of Owasso's Recreation and Culture Department — 200 S. Main Street, Owasso, Oklahoma, 74055 2. All proposals must be in a sealed envelope and clearly marked in the lower left hand corner: RFP — Park Food Concessions. All proposals must be received by 4:00 p.m. on Wednesday, February 15, 2017. No faxed or telephone proposals will be accepted. 3. Proposals should be prepared simply and economically, providing straight forward, concise descriptions of provider capabilities to satisfy the requirements of the request. 4. All proposals must include the following information: a. The name, local address and phone number of the organization and /or individual submitting a proposal for this agreement. b. A complete description of your organization, including qualifications and experience with respect to concession administration and vending management. c. Names of the principals of your organization, and the r6sumes of each. Identify the principal who will be in charge of the administration. d. Details of the competencies for each item previously identified under "SCOPE OF SERVICE" and include a commentary that evidences the ability to complete requirements. e. A list with detailed explanation of the equipment proposer will be providing, utilizing at the site. f. Proposed menu and prices for concession items or criteria by which future pricing will be determined. g. Hours and days of operation, (not to exceed 10:00 AM -10:00 PM). h. Proposed concession fee to City, (percentage of Gross Monthly Revenue, or proposed flat monthly fee). i. Proposed base rent to City, (no less than $1500 /season or $250 /month). j. Proposed Location (s) k. Respondents shall submit three (3) copies of the proposal in a bound submittal in 8 -1/2" x 1111. City of Owasso A City of Character www.citvofowasso.com (918) 376 -1500 FAX (918) 376 -1599 41Page 0 The City Wit out Limits. HEMEM of people celebrating their lives. The City of Owasso reserves the sole right to evaluate the submittal, waive any irregularities therein, select candidates for submittal of proposals or reject any and all organizations that submitted should it be deemed for its best interest. The response shall be limited to twenty (20) single -sided pages, not including resumes. Three (3) copies of the RFP and will be received by City of Owasso, 200 S. Main Street, P.O. Box 180, Owasso, Oklahoma 74055, until 4:00p.m. (local time) February 15, 2017. Once the proposals are reviewed and ranked, we will begin negotiations with the highest scoring vendor and will continue until an agreement can be negotiated. We anticipate the process will be completed by March 1, 2017. Interviews may be required for the final selection. PROPOSAL EVALUATION The RFP submittal will be evaluated on the following: Experience, qualifications and knowledge (20 points) Established awareness of significance placed on involved responsibilities regarding cleanliness, sanitation and disposal. (15 points) Recognized understanding of all required terms of operation previously described (20 points) Quality of service and development potential (15 points) Compensation to the City (30 points) The City wishes to thank you in advance for your interest and submittal of RFP. Please direct comments, questions, and any request for information to Elishya Cook, Administrative Coordinator of Recreation and Culture, City of Owasso at (918) 376 -1529 or via email at ecook @cityofowasso.com. Sincerely, Larry Langford Director of Recreation and Culture City of Owasso 200 S. Main Street P.O. Box 180 Owasso, Oklahoma 74055 City of Owasso A City of Character www.citvofowasso.com (918) 376 -1500 FAX (918) 376 -1599 5 1 P a g e sd The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Larry Langford Director of Recreation and Culture SUBJECT: Rayola Park Splash Pad Expansion Project Acceptance and Final Payment DATE: March 3, 2017 BACKGROUND: On April 21, 2015, Owasso City Council identified the expansion of the Rayola Park splash pad as a project to be funded with the Tulsa County Vision 2025 excess funds. The project bid was advertised and City Council approved a contract with RJR Enterprises of Tulsa, Oklahoma in the amount of $256,302.50 for construction of the Rayola Splash Pad Expansion project. A majority of construction was completed in July 2016 with a few punch list items remaining. During installation of features, a portion of the concrete pad was damaged which required replacement of a complete section at expansion joints. Also, some of the stone caps on the split face seatwall were cut and installed incorrectly. Due to the nature of the items to be corrected, the splash pad opened and repairs were scheduled for after the season when conditions and timing would allow for assured set up and curing of concrete. Subsequently, the contractor returned and completed necessary repairs. City staff examined all identified outstanding punch list items requiring correction and verified completion. CHANGE ORDER: During construction, items reducing the cost of the project were identified. It was determined that an existing water line could be used instead of boring for a new line and the cost of refurbishing the existing splash pad and the construction allowance were both less than budgeted. A change order reducing the original contract by $14,399.00 to a total of $241,903.50 was executed. FINAL INSPECTION: Final inspection of construction was completed in January 2017 by the Parks Department. All standards for acceptance have been met. FUNDING: Funds for expansion of Rayola Splash Park are included in the Vision 2025 Fund budget. RECOMMENDATION: Staff recommends acceptance of the Rayola Park Splash Pad Expansion project and authorization to issue final payment to RJR Enterprises in the amount of $24,190.35, resulting in a final contract amount of $241,903.50. ATTACHMENTS: Change Order #1 Final Pay Application I'DG, Inc. Planning Design Group January 31, 2017 Honorable Mayor and City Council City of Owasso 200 S Main Owasso, OK 74055 RE: Rayola Park Splash Pad Improvements Change Order No. 1 Honorable Mayor and City Council: I. Scone The scope of Change Order No. I provides for the following revisions: 1. Deduction of boring operations under East 411, Street. 2. Deduction of remaining funds in Construction Allowance 3. Deduction of50 %of Existing Splash Pad Refurbishment 11. Justification The Justification for Change Order No. I is provided as follows: I. Due to the ability to tie into the existing water line on the north side of East 41' Street, the boring operations were removed from the project. 2. The project did not warrant the use of all the finds allocated in the Construction Allowance Line Item. These funds will be removed from the project. 3. Due to items not being completed in per plans and specifications, but in a manner acceptable to the City of Owasso, the contractor agreed to a 50% deduction in cost to this item. 111, Cost Estimate Change Order No. 1: Item No. Description Unit Qty. Unit Cost Extended Cost 1 Deduct —Line Item #7 Water Service LS 1 ($4,800.00) ($4,800.00) 2 Deduct— Line Item #25 Construction Allowance LS 1 ($8,399.00) ($8,399.00) 3 Deduct— Line Item #26 A -1 Existing Splash Pad Refurbishment LS 1 ($1,200.00) ($1,200.00) TOTAL DEDUCT IV. Contract Price ($14,399.00) Change Order No. 1 represents $14,399.00 deduct to the original contract amount. The new contract amount is $241,903.50. Original Contract Amount $256,302.50 Change Order No. 1 ($ 14.399.00) Revised Contract Amount $241,903.50 Park Torvers a 5314 South Yale, Suite 510, Tulsa, Oldahoma 74135 a Phone 918/628 -1255 Fax 918/628 -1256 Rayola Splash Pad Improvements Change Order No. I Page 2 The above and forgoing are hereby accepted this 1 day of January , 2017, and the undersigned agrees to perform the work as so indicated in this Change Order No. 1 with said adjustments in the contract sum. Digitally signed by Ronald E. Brown RJR Enter'pr'ises, Inc Ronald E. Brown Date: 2017.02.0114:40:33 - 06'00' Authorized Representative This Change Order No. I is recormnended for approval by the Landscape Architect (Planning Design Group) of Record this 31 day of January 2017. Authorized Officer REVIEWED this —/ day of ` l APPROVED by Council of the City of Owasso this day of 2017. ATTEST: Clerk Representative Park Toeveiss 9 5314 South Vale, Suite 51 0, Tulsa, Oldalmmn 74135 • Phone 918/626 -1255 pas 918/626 -1256 M City of Owasso ill North Main Street Owasso, OK 74055 From Conlmdor. RJR Enterprises, Inc. 804 N 42nd Street Rogers AR 72756 Phone:(479)621 -3939 PR T: SPLASH PAD Rayola Park Splashpad "AARCHMECT: 53 4 S Yalesign Group Suite 710 Tulsa, OK 74135 CONTRACTFOR: Contractor's Application for Payment Application is made for payment as shown below, with attached Continuation Sheet. 1. Original Contract Amount: $ 256.302.50 2. Net of Change Orders: 3 0.00 3. Net Amount of Contract: $ 256.302.50 4. Total Completed 8 Stored to Date: $ 241.903.50 5. Retainage Summary: a. 0.00 % of Completed Work $ 0.00 b. 0.00 % of Stored Material $ 0.00 Total Retainage: $ 0.00 6. Total Completed Less Retainage: $ 241.903.50 7. Less Previous Applications: $ 217.713.15 8. Current Payment Due, This Application: $ = 24.190.35 9. Contract Balance (Including Retainage): $ 14.399.00 7HANGE ORDER Activity Total previously approved: Additions 0.00 Subtractions 0.00 Total approved this Month: 0.00 0.00 Sub Totals: NET of Change Orders: 0.00 0.00 0.00 CAP702 pairs: 1 of 3 Application No.: Application Date: Period To: contract Date: 4 JAN 13,2017 JAN 13,2017 MAY 2,2016 Project Nos: Distribution use ❑ Owner Construction Mgr ❑ Architect C Field ❑ Contractor ❑ Other CONTRACTOR'S CERTIFICATION: The Contractors signature here certifies that, to the best of their knowledge, this document accurately reflects the work completed in this Application for Payment. The Contractor also certifies that all payments have been made for work on previous App' tion r ay nt and also that the Current Payment is Due. (Authorizing Signafum) R R Enterpds , nc. Date: JAN 13,2017 State Authorized: Arkansas NATHAN MCDONALD J Not Dry PubiiC- AtkOnscs County of: t3z r'I H �, Benton County My Commission Expires 11.01 -2024 Subscribed and swam to before Commission x 12402748 me this ! 2Z-d�Y of -7A A u.1 ry Ni tary Public: 2'r:c�r-? i� '✓rf My Commission expires: ARCHITECT'S CERTIFICATION: The Architect's signature here certifies that, based on their own observations, the Contract Documents and the information contained herein, this document accurately reflects the work completed in this Application for Payment. The Architect also certifies the Contractor is entitled to the amount certified for payment. (Architects g0i4 33 Software by: ?EM Software Systems, Inc. 1.800-803 -1315 copyright 20070 0� 1 L,, —1��1 `� L r 2 35 R � ' for �a�o Icy #aol --.I? 0 Date: 01 -30 -2017 pl/i� j1A, APPLICATION FOR PAYMENT - CONTINUATION SHEET I CAP703 Page 2 of 3 Pages From: To: Proiect: Application No: 4 RJR Enterprises, Inc. City of Owasso SPLASH PAD Application Date: 1/1312017 804 N 42nd Street 111 North Main Street Rayola Park Splashpad Period To: 1/1312017 Rogers, AR 72756 Owasso, OK 74055 Phone: (479)621-3939 Contract Date: 5102/2016 Architects Pmject#: A B C D E F G H Work Completed Materials TotalCompleted % Balance Retainage From Previous Application This Period Item Description of Work Contract Presently Stored (Not In and Stored To Date (G I C) To Flnish (C - G) (If Variable No Value (D + E) D or E) (D+E +F) Rate) 1 General Conditions 23,082.00 23,082.00 0.00 0.00 23,082.00 100 0.00 0.00 2 Site Grading 5,000.00 5,000.00 0.00 0.00'' 5,000.00 100 0.00 0.00 3 Select Fill 4,000.00 4,000.00 0.00 0100 4,000.00 100 0.00 0.00 4 Construction Entrance 500A0 500.00 0.00 0.00 500.00 100 0.00 0.00 5 Silt Fence 603.00 603.00 0.00 0.00 603.00 100 0.00 0.00 6 Electrical Service 6,500.00 6,500,00 0.00 0.00 6,500.00 100 0.00 0.00 7 Water Service 9,000.00 4,200.00 0.00 0.00 4,200.00 47 4,800.00 0.00 8 6" Solid Drain Pipe 6,230.00 6,230.00 0.00 0.00 6,230.00 100 0.00 0.00 9 Seat Wall 3,100.00 3,100.00 0.00 0.00 3,100.00 100 0.00 0.00 10 4" concrete Pad 16,125.00 16,125.00 0.00 0.00 16,125.00 100 0.00 0.00 11 5" Concrete Pad 13,959.00 13,959.00 0.00 0.00 13,959.00 100 0.00 0.00 12 Sprayground Elements 109,200.00 109,200.00 0.00 0.00 109,200.00 100 0.00 0.00 13 12X12 Shade 5,000.00 5,000.00 0.00 0.00- 5,000.00 100 0.00 0.00 14 12X24 Shade 5,500.00 5,500.00 0.00 0.00. 5,500.00 100 0.00 0.00 15 Cantiliver Shade 16,000.00 16,000.00 0.00 0.00 16,000.00 100 0.00 0.00 16 Replacement Cover 1,000.00 1,000.00 0.00 0.00 1,000.00 100 0.00 0.00 17 Picinic Table 2,625.00 2,625.00 0.00 0.00 2,625.00 100 0.00 0.00 18 Sq Picinic Table 2,625.00 2,626.00 0.00 0.00. 2,625.00 100 0.00 0.00 19 6' Long Bench 1,600.00 1,600.00 0.00 0.00. 1,600.00 100 0.00 0.00 20 Trash Receptacle 1,066.00 1,065.00 0.00 0.00 1,066.00 100 0.00 0.00 21 Rules Sign 1,700.00 1,700.00 0.00 0.00 1,700.00 100 0.00 . 0.00 22 6' Wood Fencing 1,620.00 1,620.00 0.00 0.00 1,620.00 100 0.00 0.00 23 Landscaping 2;000.00 2,000.00 0.00 0.00 2,000.00 100 0.00 0.00 24 U3 Bermuda Sod 3,367.50 3,367.50 0.00 0.00 3,367.50 100 0.00 0.00 25 Construction Allowance 12,500.00 4,101.00 0.00 0.00 4,101.00 33 8,399.00 0.00 253,902.50 240,703.50 0.00 0.00 240,703.50 1 95 13,199.00 0.00 Software by: PEM Software Systems, Inc. 1.800 -803 -1315 Copyright 2007 41 APPLICATION FOR PAYMENT - CONTINUATION SHEET I CAP703 Page 3 of 3 Pages From: To: Proiec : Application No: 4 RJR Enterprises, Inc. City of Owasso SPLASH PAD Application Date: 1/13/2017 804 N 42nd Street 111 North Main Street Rayola Park Splashpad period To: 1/13/2017 Rogers, AR 72756 Owasso, OK 74055 Contract Date: 5/02/2016 Phone:(479)621 -3939 Architects PmjerA#: A B C D E I Work Completed Materials TotalCompleted % Balance Retainage rom revious Application This Period Item Description of Work Contract Presently Stored (No In and Stored To Date (G!C) To Finish (C -G) (If Variable No Value (D + E) D or E) (D +E +F) Rate) 26 A -1 Refurbish E)dsting Splashp 2,400.00 1,200.00 0.00 0.00 1,200.00 50 1,200.00 0.00 256,302.50 241,903.50 0.00 0.00 241,903.50 94 14,399.00 0.00 Softmere by: PEM Sortrcare Systems, Inc. 1. 800.803 -1315 Copyright 2001 @ CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 02118117 Department Payroll Expenses Total Expenses Municipal Court 5,727.22 8,324.57 Managerial 23,626.09 32,915.51 Finance 15,970.50 24,501.95 Human Resources 8,755.97 14,298.91 Community Development 16,565.60 26,130.87 Engineering 17,589.03 26,795.28 Information Systems 14,258.21 21,722.12 Support Services 7,953.65 12,182.14 Cemetery 1,158.40 1,792.44 Police Grant Overtime 1,585.70 1,606.66 Central Dispatch 21,490.58 36,055.87 Animal Control 3,674.72 5,493.10 Emergency Preparedness 1,607.58 2,348.54 Stormwater /ROW Maint. 9,103.56 14,240.40 Park Maintenance 8,352.00 13,128.01 Culture /Recreation 5,226.76 8,504.38 Community- Senior Center 4,616.51 6,379.66 Historical Museum 664.40 745.98 Economic Development 3,496.85 4,598.66 General Fund Total 171,423.33 261,765.05 Garage Fund Total 7,204.84 11,144.99 Ambulance Fund Total 553.85 621.86 Fire Fund 37 Total 140,729.46 214,478.05 Police Fund 38 Total 139,192.84 215,229.22 Streets Fund 39 Total 13,354.69 22,304.73 Stormwater Fund 27 Total Worker's Compensation Total 2,564.15 3 611.53 Strong Neighborhoods Total 4,346.48 __§_,234 20 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 3/2117 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 37,242.99 HEALTHCARE MEDICAL SERVICE 83,805.68 ADMIN FEES 13,189.96 STOP LOSS FEES 45,648.40 HEALTHCARE DEPT TOTAL 179,887.03 DELTA DENTAL DENTAL MEDICAL SERVICE 4,066.60 DENTAL MEDICAL SERVICE 3,830.11 DENTAL DEPT TOTAL 7,896.71 VSP ADMIN FEES 1,110.84 VISION DEPT TOTAL 1,110.84 HEALTHCARE SELF INSURANCE FUND TOTAL 188,894.58