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Home My WebLink About2017.03.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY SEC 1� tip�1 Council Chambers, Old Central Building ��5 109 N Birch, Owasso, OK 74055 OM Regular Meeting Tuesday, March 21, 2017 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • March 7, 2017, Regular Meeting • March 14, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager • Quarterly Golf Report 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Reports - Pay Period Ending Date 3/4/17 Monthly Budget Status Report - February 2017 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 17, 2017 Aem 9"J, Sherry ..IClerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 7, 2017 The Owasso Public Golf Authority met in regular session on Tuesday, March 7, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 3, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 9:06 pm. 2. Roll Call Present Absent Chair- Lyndell Dunn None Vice -Chair -Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Assistant Authority Manager - Sherry Bishop Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • February 21, 2017, Regular Meeting B. Approve claims Ms. Moberly moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $25,915.59. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) 0 Payroll Payment Reports - Pay Period Ending Date 2/18/17 OPGA March 7, 2017 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Adjournment Ms. Moberly moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5-0 and the meeting adjourned at 9:07 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, March 14, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in regular session on Tuesday, March 14, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St at 6:00 pm on Friday, March 10, 2017, and Addendum filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 5:00 pm on Monday, March 13, 2017. 1. Call to Order Mayor/Chair Lyndell Dunn called the meeting to order at 6:04 pm. Present Mayor/Chair- Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee -Jeri Moberly A quorum was declared present. Absent Vice-Mayor/Vice-Chair - Chris Kelley Councilor/Trustee - Bill Bush 2. Discussion relating to Policy Guide - Owasso Redbud District- Increment District No. 1 (TIF) Bronce Stephenson and Emily Pomeroy, Center for Economic Development Law, presented the item and discussion was held. It was further explained that Resolutions adopting the Policy Guide and defining the Sales Tax Increment will be placed on the April 4, 2017, Council agenda for consideration and action. 3. Discussion relating to the Council/Chair Leadership Elections Process Mayor/Chair Dunn presented the item and discussion was held. 4. Discussion relating to Community Development items A. Specific Use Permit - SUP- 17-01, Montessori Academy (708 N Atlanta) B. Easement Closure- Montessori Academy (708 N Atlanta) Bronce Stephenson presented Items 4A and 4B and discussion was held. It was further explained Item A would be placed on the March 21, 2017, Council agenda and Item B would be placed on the April 4, 2017, Council agenda for consideration and action. 5. Discussion relating to Administrative items A. Proposed Ordinance relating to fireworks B. Proposed Ordinance relating to the City Clerk and City Treasurer positions Sherry Bishop presented Items 5A and 5B and discussion was held. Both items will be placed on the April 11, 2017, work session agenda for further discussion. 6. Discussion relating to the 761h and Main Intersection Improvement Project Bids Dwayne Henderson presented the item and discussion was held. It was further explained that an item would be placed on the March 21, 2017, Council agenda for consideration and action. 7. Discussion relating to the City Manager's evaluation process and the City Attorney contract Michele Dempster presented the item and discussion was held. 8. Discussion relating to the Utility Rate Annual Report Linda Jones presented the item and discussion was held. Owasso City Council, OPWA & OPGA March 14, 2017 Page 2 9. Discussion relating to City Manager items • CDBG 2017 Project Selection Process - Warren Lehr presented the item and discussion was held. The required public hearing will be held during the March 21, 2017, Council meeting. • Proposed amendments to the Owasso Zoning Code - Mr. Lehr presented the item and discussion was held. • Proposed amendments to the Alarm Ordinances - Mr. Lehr and Scott Chambless presented the item and discussion was held. The item will be on a future agenda for consideration and action. • Monthly sales tax report - Linda Jones presented the sales tax report and discussion was held. • City Manager report - Warren Lehr announced the Owasso Economic Summit on March 23, 2017; and the University of Oklahoma Placemaking Conference on April 3, 2017, 10. City Council/Trustee comments and inquiries None 11. Adjournment The meeting adjourned at 8:15 pm. Lyndell Dunn, Mayor/Chair Sherry Bishop, City Clerk Claims List 3/21 /2017 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK SAMSCLUB-FOOD 261.24 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,140.88 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 2,152.20 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 30.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 116.26 BGR DAILY ACCT. REIMS GOLF PETTY CASH 590,60 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGE ORDER 184.93 JPMORGAN CHASE BANK EXEC COFFEE -BEVERAGES 44,94 JPMORGAN CHASE BANK REASORS-FOOD 19.98 JPMORGAN CHASE BANK PING -MERCHANDISE 843.00 JPMORGAN CHASE BANK PING -MERCHANDISE 1,469.22 JPMORGAN CHASE BANK PING -MERCHANDISE 1,055.84 JPMORGAN CHASE BANK PING -MERCHANDISE 794.50 JPMORGAN CHASE BANK SYSCO-FOOD 483.88 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 301.65 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 823.29 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 2,790.42 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 732.84 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 248.05 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 500.02 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 475.11 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 49.21 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 42.57 JPMORGAN CHASE BANK SAMSCLUB-FOOD 149.43 JPMORGAN CHASE BANK SAMSCLUB-FOOD 11.92 JPMORGAN CHASE BANK SAMSCLUB-FOOD 193.41 JPMORGAN CHASE BANK CRT PLAINS -BEVERAGE ORDER 69.38 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGE ORDER 195.50 JPMORGAN CHASE BANK SAMSCLUB-FOOD 19.96 JPMORGAN CHASE BANK ST HENRYS -FOOD 30.00 IJi'hAC;RGAN CHASE BANK TEXOMA-MERCHANDISE 152.46 �'I'3COf.9k1: CHASE BANK GEAR -MERCHANDISE 115.81 JPMORGAN CHASE BANK GEAR -MERCHANDISE 1,181.53 TOTAL OPGA 17,270.03 CART OPERATIONS JPMORGAN CHASE BANK AMAZON -ROPE 87.72 YAMAHA GOLF CAR COMPANY CART REPAIRS 133.55 TOTAL CART OPERATIONS 221.27 COURSE MAINT JPMORGAN CHASE BANK LOWES-SPRAY PAINT 28.86 UNIFIRST HOLDINGS LP AIR FRESHENER 4.65 UNIFIRST HOLDINGS LP TOWEL SERVICE 14.49 UNIFIRST HOLDINGS LP UNIFORM SERVICE 12.13 UNIFIRST HOLDINGS LP ENV CHARGE 7.50 Page 1 Claims List 09400M Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT TCF NATIONAL BANK MAINTENANCE CART LEASE 1,160.00 JPMORGAN CHASE BANK SYDNEY SOL-SOFTWARE LICEN 239.00 JPMORGAN CHASE BANK NEW HOLLAND-MOWER SHAFT 1,927.47 VERIZON WIRELESS WIRELESS CONNECTION 40.95 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 34.65 CITY GARAGE LABOR/OVERHEAD - MARCH 71,83 AT&T LONG DISTANCE PHONE BILL 0.73 JPMORGAN CHASE BANK UNITED RENTAL -RENTAL 418.36 JPMORGAN CHASE BANK P&K EQUIP -REPAIR PARTS 179.65 JPMORGAN CHASE BANK BROWN FARMS -SOD 95,00 JPMORGAN CHASE BANK LOWES-IRRIGATION SUPPLIES 130.87 JPMORGAN CHASE BANK INNOVATIVE TURF -PIGMENT 1,500.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 94.92 JPMORGAN CHASE BANK HARRELLS-FERTILIZER 300.50 JPMORGAN CHASE BANK P & K EQUIP -SAW CHAIN 24.99 TOTAL COURSE MAINT 6,286.55 FOOD & BEV JPMORGAN CHASE BANK WEBSTAURANT-SUPPLIES 200.73 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 46.05 JPMORGAN CHASE BANK UNITED LINEN -RENTALS 30.00 JPMORGAN CHASE BANK ST ANDREWS-BAGS 315.03 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 46.96 JPMORGAN CHASE BANK SYSCO-SUPPLIES 54.80 JPMORGAN CHASE BANK MISTER COLD -SUPPLIES 513.20 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 34.52 JPMORGAN CHASE BANK MURPHY-SUPPLIES 255.18 JPMORGAN CHASE BANK AMAZON -SUPPLIES 61.66 JPMORGAN CHASE BANK GENERAL PARTS -SUPPLIES 115.52 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 22.62 JPMORGAN CHASE BANK UNITED LINEN -RENTALS 30.00 JPMORGAN CHASE BANK UNITED LINEN -RENTALS 44.00 TOTAL FOOD & BEV 1,770.27 GOLF ADMIN JPMORGAN CHASE BANK SO CNTL SEC -PGA MEETING 180.00 JPMORGAN CHASE BANK SO CTRL SEC -PGA MEETING 160.00 LAURA FRITZ AD DESIGN 225.00 AT&T LONG DISTANCE PHONE BILL 0.75 AT&T LONG DISTANCE LONG DISTANCE PHONE BILL 38.78 JPMORGAN CHASE BANK TERMINIX-EXTERMINATING 74.00 JPMORGAN CHASE BANK HOBBY LOBBY -FRAMES 142.95 JPMORGAN CHASE BANK AMAZON -NAME PLATES 21.23 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 300.00 JPMORGAN CHASE BANK AMAZON -FILE FOLDERS 44.97 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 283.79 Page 2 Claims List 3/21 /2017 Budget Unit Title Vendor Name Pa able Description Payment Amount GOLF ADMIN JPMORGAN CHASE BANK LOCKE-LIGHT COVERS 116.41 TOTAL GOLF ADMIN 1,577.88 FUND GRAND TOTAL OPGA GRAND TOTAL 27,126.0 $27,126.00 Page 3 Department Golf Shop Operations Cart Operations Golf Course Operations Food & Beverage General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03/04/17 Payroll Expenses 2,290.75 1,402.38 7,746.25 2,302.53 3,405.75 Total Expenses 3,754.89 1,574.58 13,059.32 3,734.78 5,133.65 FUND TOTAL 17,147.66 27,257.22 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of February 28, 2017 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage Other Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer from General TOTAL OTHER REVENUES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance February 28, 2017 Month Year To -Date To -Date Percent Budget of Budget $ 25,382 $ 288,114 $ 567,300 50.79% 12,337 78,276 140,000 55.91% (10,234) (61,074) (100,000) 61.07% 5,886 76,160 130,000 58.58% 7,691 80,552 189,300 42.55% (3,590) (33,568) (86,000) 39.03% 35 529 700 75,59% $ 37,506 $ 428,990 $ 841,300 50.99% $ (7,335) $ (77,950) $ (137,069) 56.87% (11,074) (80,792) (115,564) 69.91 % (47,447) (429,807) (627,659) 68.48% (8,706) (80,241) (137,365) 58.41 % (16,328) (146,823) (220,612) 66.55% $ (90,890) $ (815,613) $ (1,238,269) 65.87% $ (53,384) $ (386,624) $ (396,969) $ 50,000 $ 200,000 $ 450,000 44.44% $ 50,000 $ 200,000 $ 450,000 44.44% $ (3,384) $ (186,624) $ 53,031 $ (54,486) (3,454,647) (3,454,647) $ (3,695,757) $ (3,401,616)