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Home My WebLink About2017.03.21_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY ��G��J tio�1 \f' jJ✓ Council Chambers, Old Central Building *P� O 109 N Birch, Owasso, OK 74055 0\e111� Regular Meeting oklli Tuesday, March 21, 2017 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • March 7, 2017, Regular Meeting • March 14, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 3/4/17 • Monthly Budget Status Report - February 2017 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 17, 2017. .66� e lm . w OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 7, 2017 The Owasso Public Works Authority met in regular session on Tuesday, March 7, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 3, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 9:05 pm. 2. Roll Call Present Absent Chair- Lyndell Dunn None Vice - Chair- Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Assistant Authority Manager - Sherry Bishop Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • February 21, 2017, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $430,925.82. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None OPWA March 7, 2017 Page 2 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports- Pay Period Ending Date 2/18/17 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Ms. Moberly moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 9:06 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, March 14, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in regular session on Tuesday, March 14, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St at 6:00 pm on Friday, March 10, 2017, and Addendum filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 5:00 pm on Monday, March 13, 2017. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:04 pm. Present Mayor /Chair- Lyndell Dunn Councilor /Trustee - Doug Bonebrake Councilor /Trustee -Jeri Moberly A quorum was declared present. Absent Vice - Mayor /Vice -Chair - Chris Kelley Councilor /Trustee - Bill Bush 2. Discussion relating to Policy Guide - Owasso Redbud District - Increment District No. 1 (TIF) Bronce Stephenson and Emily Pomeroy, Center for Economic Development Law, presented the item and discussion was held. It was further explained that Resolutions adopting the Policy Guide and defining the Sales Tax Increment will be placed on the April 4, 2017, Council agenda for consideration and action. 3. Discussion relating to the Council /Chair Leadership Elections Process Mayor /Chair Dunn presented the item and discussion was held. 4. Discussion relating to Community Development items A. Specific Use Permit - SUP- 17 -01, Montessori Academy (708 N Atlanta) B. Easement Closure - Montessori Academy (708 N Atlanta) Bronce Stephenson presented Items 4A and 4B and discussion was held. It was further explained Item A would be placed on the March 21, 2017, Council agenda and Item B would be placed on the April 4, 2017, Council agenda for consideration and action. 5. Discussion relating to Administrative items A. Proposed Ordinance relating to fireworks B. Proposed Ordinance relating to the City Clerk and City Treasurer positions Sherry Bishop presented Items 5A and 5B and discussion was held. Both items will be placed on the April 11, 2017, work session agenda for further discussion. 6. Discussion relating to the 76th and Main Intersection Improvement Project Bids Dwayne Henderson presented the item and discussion was held. It was further explained that an item would be placed on the March 21, 2017, Council agenda for consideration and action. 7. Discussion relating to the City Manager's evaluation process and the City Attorney contract Michele Dempster presented the item and discussion was held. 8. Discussion relating to the Utility Rate Annual Report Linda Jones presented the item and discussion was held. Owasso City Council, OPWA & OPGA March 14, 2017 Page 2 9. Discussion relating to City Manager items • CDBG 2017 Project Selection Process - Warren Lehr presented the item and discussion was held. The required public hearing will be held during the March 21, 2017, Council meeting. • Proposed amendments to the Owasso Zoning Code - Mr. Lehr presented the item and discussion was held. • Proposed amendments to the Alarm Ordinances - Mr. Lehr and Scott Chambless presented the item and discussion was held. The item will be on a future agenda for consideration and action. • Monthly sales tax report - Linda Jones presented the sales fax report and discussion was held. • City Manager report - Warren Lehr announced the Owasso Economic Summit on March 23, 2017; and the University of Oklahoma Placemaking Conference on April 3, 2017. 10. City Council /Trustee comments and inquiries None 11. Adjournment The meeting adjourned at 8:15 pm. Lyndell Dunn, Mayor /Chair Sherry Bishop, City Clerk Claims List 3/2112017 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA ADMINISTRATION CITY GARAGE LABORIOVERHEAD - MARCH 170.33 CITY GARAGE VEH PARTS PURCH - FEB 58.44 AT &T LONG DISTANCE PHONE BILL 6.31 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 837.18 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.47 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.97 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.87 FELKINS ENTERPRISES, LLC BUSINESS CARDS - STEVENS 30.00 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 40.35 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 11.79 JPMORGAN CHASE BANK CHARACTER TRAINING 44.68 JPMORGAN CHASE BANK CHARACTER TRAINING EXP 205.00 TOTAL OPWAADMINISTRATION 1,509.39 UTILITY BILLING JPMORGAN CHASE BANK POSPAPER - RECEIPT PAPER 55.95 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,533.64 TYRONE EUGENE DINKINS METER READER 271.80 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 10.91 TODD C. KIMBALL METER READER 854.55 DRAKE SYSTEMS INC COPIER RENTAL 483.06 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,791.85 TODD C. KIMBALL IMETER READER 580.50 TOTAL UTILITY BILLING 7,582.26 WATER UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.87 CITY OF TULSA UTILITIES WATER 82,284.27 CITY OF TULSA UTILITIES WATER 111,312.98 CITY GARAGE VEH PARTS PURCH - FEB 464.52 FLEETCOR TECHNOLOGIES FUELMAN EXP - FEB, 2017 747.79 CITY GARAGE LABOR/OVERHEAD - MARCH 1,986.41 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - FEB, 201 82.73 JPMORGAN CHASE BANK LOWES -TAX REFUND -1.01 JPMORGAN CHASE BANK LOCKE SUPPLY - SUPPLIES 116.84 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.87 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.87 JPMORGAN CHASE BANK ACCURATE ENV -THMS SAMPLES 745.00 JPMORGAN CHASE BANK LOWES- DRAINAGE ROCK 12.35 JPMORGAN CHASE BANK FULLERTON- CYLINDER LEASE 40.00 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.60 JPMORGAN CHASE BANK HD SPLY- TAPPING SADDLE 190.93 JPMORGAN CHASE BANK HD SPLY - SETTERS /GASKETS 954.62 JPMORGAN CHASE BANK HD SPLY -CORP STOP 10 GYM 133.70 JPMORGAN CHASE BANK HD SPLY -WATER LINE PIPE 375.00 JPMORGAN CHASE BANK HD SPLY -METER CANS 300.00 Page 1 Claims List 3/21/2017 Budget Unit Title Vendor Name Payable Description Pa ment Amouni WATER JPMORGAN CHASE BANK HD SPLY - BARREL LOCKS 85.00 IJPMORGAN CHASE BANK HD SPLY -WATER METER 516.25 TOTAL WATER 200,530,59 WASTEWATER TREATMENT JPMORGAN CHASE BANK NCL -WASH BASIN 398.45 JPMORGAN CHASE BANK FULLERTON - CYLINDER LEASE 120.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 83.88 JPMORGAN CHASE BANK CINTAS -FIRST AID KIT 47.57 JPMORGAN CHASE BANK CINTAS -FIRST AID KIT 47.57 JPMORGAN CHASE BANK LOWES -GLUE 5.99 JPMORGAN CHASE BANK LOWES- CONCRETE ANCHORS 21.39 JPMORGAN CHASE BANK GRAINGER -FUSES 261.00 JPMORGAN CHASE BANK GRAINGER -FUSES 261.00 JPMORGAN CHASE BANK FORT BEND - POLYMER 2,788.00 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 24.40 JPMORGAN CHASE BANK WASTE MGMT - SLUDGE REMOVAL 8,541.12 JPMORGAN CHASE BANK ATWOOD -HOSE NOZZLES 41.93 JPMORGAN CHASE BANK FORT BEND -GBT POLYMER 1,422,00 JPMORGAN CHASE BANK BERTREM -GATE ACTUATOR 168.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 54.70 UNIFIRST HOLDINGS LP UNIFORM CLEANING 72.71 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 12.87 JPMORGAN CHASE BANK GRAINGER -WATER FILTER 38.92 JPMORGAN CHASE BANK KOMLINE -GBT BELT 784.42 JPMORGAN CHASE BANK DALE & LEES -FREON 88.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 23.12 JPMORGAN CHASE BANK HACH- TESTING 127.35 JPMORGAN CHASE BANK CINTAS -MED CABINET REFILL 75.35 CITY GARAGE LABOR/OVERHEAD - MARCH 907.66 FLEETCOR TECHNOLOGIES FUELMAN EXP - FEB, 2017 358.77 CITY GARAGE VEH PARTS PURCH - FEB 11.97 AT &T LONG DISTANCE PHONE BILL 0.70 UNIFIRST HOLDINGS LP UNIFORM CLEANING 54.70 VERIZON WIRELESS WIRELESS CONNECTION 80.02 TOTAL WASTEWATER TREATMENT - 16,923.56 WASTEWATER COLLECTION: VERIZON WIRELESS WIRELESS CONNECTION 80.02 UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.08 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 188.36 CITY GARAGE VEH PARTS PURCH - FEB 152.94 FLEETCOR TECHNOLOGIES FUELMAN EXP - FEB, 2017 151.30 CITY GARAGE LABORIOVERHEAD - MARCH 1,250.25 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - FEB, 201 201.08 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 154.13 Page 2 Claims List 3/21/2017 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER COLLECTION: VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 193.51 JPMORGAN CHASE BANK DELTA RIGGING- SHACKLES 105.84 UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.08 UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.08 JPMORGAN CHASE BANK J & R EQUIP - CAMERA EXP 457.46 JPMORGAN CHASE BANK J & R EQUIP - CAMERA REPAIR 322.96 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 404.25 JPMORGAN CHASE BANK JHD SPLY- LOCATE SUPPLIES 96.26 TOTAL WASTEWATER COLLECTIONS 3,884.60 REFUSE COLLECTIONS JPMORGAN CHASE BANK FASTENAL -AIR FITTINGS 18.70 JPMORGAN CHASE BANK FASTENAL- BOLTS /NUTS 16.48 JPMORGAN CHASE BANK BROWN FARMS -SOD 4.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 12.00 JPMORGAN CHASE BANK CUMMINS - REPAIRS 1,332.46 JPMORGAN CHASE BANK CUMMINS -FULL SERVICE 977.13 JPMORGAN CHASE BANK AMERIFLEX - HYDRAULIC HOSES 197.20 JPMORGAN CHASE BANK BUMP2BUMP- HOSES/TIES 102.22 JPMORGAN CHASE BANK AMERIFLEX -AIR HOSE 52.95 JPMORGAN CHASE BANK LOWES - WASHER NOZZLE 14.98 JPMORGAN CHASE BANK LOWES -KEY PAD FOR GATE 39.97 UNITED ENGINES, LLC 2017 CRANE /HEIL AUTOMATED 336,000.00 JPMORGAN CHASE BANK TULSA AUTO SPRING -ALIGN 95.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.50 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.60 UNIFIRST HOLDINGS LP UNIFORM CLEANING 3150 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 42.14 LENOX WRECKER SERVICE INC TOWING SERVICES - 03 CRAN 337.50 JPMORGAN CHASE BANK LOWES -PVC PARTS 7.45 JPMORGAN CHASE BANK LOWES- SPRINKLER HEAD 11.47 JPMORGAN CHASE BANK GELLCO- SAFETY BOOTS 125.99 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - FEB, 201 1,951.46 TREASURER PETTY CASH CDL LICENSE /SCRAPER 51.50 COVANTA LANCASTER, INC REFUSE TIPPING FEES - FEB 8,975.82 CITY GARAGE LABOR/OVERHEAD - MARCH 4,179.08 FLEETCOR TECHNOLOGIES FUELMAN EXP- FEB, 2017 1,862.53 CITY GARAGE VEH PARTS PURCH - FEB 2,141.50 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.50 TOTAL REFUSE COLLECTIONS 358,691.63 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM CLEANING 13.24 AT &T LONG DISTANCE PHONE BILL 0.07 CITY GARAGE VEH PARTS PURCH - FEB 143 .95 CITY GARAGE LABOR/OVERHEAD - MARCH 351.50 Page 3 Claims List 3/21/2017 Budget Unit Title Vendor Name Payable Description Payment Amount RECYCLE CENTER JPMORGAN CHASE BANK FASTENAL -TAX CREDIT -5.63 JPMORGAN CHASE BANK BURNS PROPANE- PROPANE 127.93 UNIFIRST HOLDINGS LP UNIFORM CLEANING 13.24 UNIFIRST HOLDINGS LP UNIFORM CLEANING 13.24 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 551.60 JPMORGAN CHASE BANK GRAINGER - LADDERS 341.37 JPMORGAN CHASE BANK SHELL - BACKHOE FUEL 1 50.05 TOTAL RECYCLE CENTER 1,600.56 590,722.5 FUND GRAND TOTAL OPWA GRAND TOTAL $590,722.59 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03/04/17 Department Payroll Expenses Total Expenses OPWA Administration 10,933.47 16,238.10 Utility Billing 5,884.80 11,077.77 Water 14,478.03 24,70146 Wastewater 13,043.84 22,700.24 Wastewater Collection 8,642.95 14,357.26 Refuse 11, 558.58 19, 335.20 Recycle Center 2,182.40 3,404.87 FUND TOTAL 66,724.07 111,816.90 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2016 -2017 Budgetary Basis Statement of Revenues & Expenses As of February 28, 2017 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 429,717 $ 4,213,168 $ 5,759,000 73.16% 352,973 2,849,925 4,214,500 67.62% 157,384 1,318,576 1,969,325 66.96% 19,938 167,137 262,925 63.57% 960,013 8,548,807 12,205,750 70.04% (337,343) (2,274,805) (3,268,222) $ (53,363) $ (568,690) $ (830,833) 68.45% (35,274) (289,683) (462,666) 62.61% (341,802) (2,920,309) (4,279,045) 68.25% (160,309) (1,184,861) (2,164,002) 54.75% (67,715) (682,589) (1,895,111) 36.02% (337,343) (2,274,805) (3,268,222) 69.60% (995,806) (7,920,936) (12,899,879) 61.40% (35,793) 627,871 (694,129) $ 3,339 $ 10,650 $ 20,000 53.25% 1,917 9,642 12,275 78.55% - 294,966 424,047 69.56% (13,950) (228,564) (20,902,000) 1.09% (8,694) 86,695 (20,445,678) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ 13,950 $ 1,188,337 $ 21,890,988 Expenditures of long -term debt - (959,774) (988,000) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES 13,950 228,564 20,902,988 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL - Beginning Balance WORKING CAPITAL- Ending Balance $ (30,537) $ 943,130 $ (236,819) $ (485,814) 1,418,075 1,418,075 $ 1,875,391 $ 1,181,256