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HomeMy WebLinkAbout2017.04.04_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL 1q9 Council Chambers, Old Central Building �G' /@ 70 /J 109 N Birch, Owasso, OK 74055'Ts Regular Meeting Tuesday, April 4, 2017 - 6:30 pm 1. Call to Order Mayor Lyndell Dunn 2. Invocation Father Frank Beard of Church of the Holy Cross 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Flexibility Larry Langford 6. Presentation of Proclamation Mayor Dunn The City Council will present a proclamation declaring April 9 -15, 2017, as National Public Safety Telecommunicators Week in the City of Owasso. 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) • Approve minutes • March 21, 2017, Regular Meeting • Approve claims • Accept a grant awarded by the Owasso Chapter of the Home Builders Association of Greater Tulsa and approve a budget amendment in the Hotel Tax Fund increasing the estimated revenues by $2,500 and increasing the appropriation for expenditures in the Strong Neighborhood department by $2,500 • Accept a grant awarded by the Verizon Foundation Volunteers Program and approve a budget amendment in the Hotel Tax Fund increasing the estimated revenues by $1,500 and increasing the appropriation for expenditures in the Strong Neighborhood department by $1,500 8. Consideration and appropriate action relating to items removed from the Consent Agenda 9. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing negotiations with the Fraternal Order of Police, Lodge No. 149, as provided for in Title 25, O.S. § 307(B)(2) Mayor Lyndell Dunn Owasso City Council April 4, 2017 Page 2 10. Consideration and appropriate action relating to Resolution 2017 -01, approving the Policy Guide for implementation of the Owasso Redbud District Project Plan and Increment District No. 1, City of Owasso, a sales tax and ad valorem increment district Bronce Stephenson Staff recommends approval of Resolution 2017 -01. 11. Consideration and appropriate action relating to Resolution 2017 -02, determining the Sales Tax Base of Increment District No. 1 and the formula for determining the sales tax increments generated from the Increment District Bronce Stephenson Staff recommends approval of Resolution 2017 -02. 12. Consideration and appropriate action relating to Resolution 2017 -03, requesting assistance from the Tulsa County Community Development Block Grant Urban County Program, approving the application identifying the installation of new sanitary sewer lines in the Hale Acres subdivision as the preferred project for the 17.18 funding cycle, and authorizing the Mayor to execute all necessary documents Karl Fritschen Staff recommends approval of Resolution 2017 -03. 13. Consideration and appropriate discussion relating to Ordinance 1099, closing to the public use a utility easement on unplatted property located at 708 N Atlanta Karl Fritschen Staff recommends approval of Ordinance 1099. 14. Consideration and appropriate action relating to acceptance of the Owasso Dog Park Clearing and Grubbing Project and authorization for final payment Larry Langford Staff recommends acceptance of the project and authorization for final payment to J.E Dirtwurx, LLC in the amount of $31,248.38. 15. Consideration and appropriate action relating to the award of a bid for Owasso Dog Park Improvements Phase 2 Larry Langford Staff recommends award of the base bid and alternate #1, alternate #3 and alternate #6 to Douglas Carter of Beggs, Oklahoma, in the amount of $248,183.09 and authorization for the Mayor to execute the contract. 16. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing the employment and evaluation of the City Manager as provided for in Title 25, O.S. § 307(B)(1) Councilor Jeri Moberly 17. Consideration and appropriate action relating to a request for an executive session for purpose of discussing confidential communications between the City Council and the City Attorney concerning pending litigation as provided for in Title 25, O.S. § 307(B)(4) Julie Lombardi Owasso City Council April 4, 2017 Page 3 18. Report from City Manager Monthly Public Works Project Status Report 19. Report from City Attorney 20. Report from City Councilors 21. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report - Pay Period Ending Date 3/18/17 Health Care Self- Insurance Claims - dated as of 3/30/17 Oklahoma Department of Environmental Quality Permit No. WL000072160971 for the construction of 200 linear feet of ten inch PVC potable waterline and all appurtenances; and Permit No. SL000072160972 for the construction of 1,275 feet of eight inch PVC sewer line and all appurtenances to serve the Wheels and Thrills Skating Rink Facility 22. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 23. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 31, 2017. Amy f�� Sherry Bisho , City Clerk / The City of Owasso, Oklahoma WHEREAS, emergencies can occur at any time that require police, fire or emergency medical services; and, WHEREAS, when an emergency occurs the prompt response of police officers, firefighters and paramedics is critical to the protection of life and preservation of property; and WHEREAS, the safety of our police officers and firefighters is. dependent upon the quality and accuracyiof information obtained from citizens who.telephone the City of Owasso emergency communications center; and WHEREAS, Public Safety TelecorTnuni,cators are the first and most critical contact our citizens have with emergency services. They are the single vital link for our police officers' and firefighters by monitoring' their activities by radio, providing, them information and ensuring their safety; and, WHEREAS, the Owasso Emergency Services Dispatch' team members have contributed substantially to 'the apprehension of criminals, suppression of fires and treatment of patients; and, WHEREAS, each dispatcher has' exhibited compassion, understanding, and professionalism during the performance of their job in the past year.' NOW, THEREFORE, 11 Lyndell Dunn, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim April 9.15, 2017, to be in the City of Owasso, and do further encourage all citizens to honor members of the Owasso Emergency Services Dispatch team whose diligence and professionalism keep our city and citizens safe. IN FITNESS THEREOF, I have hereunto set toy hand and caused the seal of the City of Owasso to be affixed this 4 "' day of April 2017. Lyndell Dunn, Mayor OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 21, 2017 The Owasso City Council met in regular session on Tuesday, March 21, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 17, 2017. "wer- llifTo7T.r -1 Mayor Lyndell Dunn called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Linzy Slayden of Friendship Baptist Church. 3. Flag Salute Councilor Bush led the flag salute. 4. Roll Call Present Absent Mayor - Lyndell Dunn None Vice-Mayor- Chris Kelley Councilor - Doug Bonebroke Councilor - Bill Bush Councilor - Jeri Moberly A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi S. Presentation of a Character Certificate to RCB Bank Corey Burd presented a Character Certificate for Generosity to RCB Bank. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • March 7, 2017, Regular Meeting • March 14, 2017, Regular Meeting B. Approve claims C. Accept the donation from the Friends of the Owasso Police Department and approve a budget amendment in the Police Department, Half -Penny Sales Tax Fund increasing the estimated revenue and the appropriation for expenditures by $8,000 D. Accept the infrastructure improvements including water and wastewater of Abbott Farms Phase I E. Accept the infrastructure improvements including sanitary sewer, stormwater drainage, water, and concrete approaches, including sidewalk improvements at The Cottages at Tallgrass Point F. Accept the infrastructure improvements including streets, sanitary sewer and stormwater drainage systems at Carrington Pointe Phase 11 Owasso City Council March 21, 2017 Page 2 Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $698,202.12. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda None PUBLIC HEARING 8. The City Council will conduct a public hearing for the purpose of receiving citizen input relating to Community Development Block Grant (CDBG) 2017 Karl Fritschen presented the item. The Mayor opened the Public Hearing for comment. There were no comments or questions from the audience. Consideration and appropriate action relating to Specific Use Permit SUP -17 -01 and Plat Waiver for the Montessori Academy of Owasso located at 708 N Atlanta Street Karl Fritschen presented the item recommending approval of Specific Use Permit SUP -17 -01 and Plat Waiver with the following conditions: • No additional lighting shall be installed without staff approval other than what exists on the site; • No additional signage shall be installed. If the applicant chores to use a new sign, a sign permit shall be obtained and approved by staff; • No digital signage shall be used on the property; • A minimum six -foot opaque screening fence shall be required along the north, west, and south property lines. The screening fence already in place along the west boundary may be used as part of the screening requirements, but in the event the fence falls into disrepair, it shall be repaired or replaced by the applicant; and • Landscaping shall be provided on the site as depicted on the site plan and shall be inspected by staff prior to issuing an Occupancy Permit. Two persons addressed the Council. After discussion, Ms. Moberly moved to approve SUP - 17-01 and Plat Waiver with the conditions and amending 'opaque screening fence" to "wooden screening fence." The motion was seconded by Dr. Kelley. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to the award of a bid for the construction of the Owasso Sports Park Parking Lot Project Dwayne Henderson presented the item recommending award of a bid to Ground Level, LLC in the amount of $682,747.45 and authorization for the Mayor to execute the contract. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to award the bid to Ground Level, LLC in the amount of $682,747.45 and authorize the Mayor to execute the contract, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council March 21, 2017 Page 11. Consideration and appropriate action relating to the award of a bid for construction of the Garrett Creek Relief Line Project Dwayne Henderson presented the item recommending award of a bid to Ira Green Construction in the amount of $1,136,156.42 and authorization for the Mayor to execute the contract. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bush to award the bid to Ira Green Construction in the amount of $1,136,156.42 and authorize the Mayor to execute the contract, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to the award of a bid for the construction of the Morrow Place Lift Station Project Dwayne Henderson presented the item recommending award of a bid to Cross -Bo Construction in the amount of $1,211,606.75 and authorization for the Mayor to execute the contract. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to award the bid to Cross -Bo Construction in the amount of $1,211,606.75 and authorize the Mayor to execute the contract, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to an agreement for engineering services for the E 116 St North Roadway Improvements from N 129 E Avenue to US HWY 169 Dwayne Henderson presented the item recommending approval of an agreement with Walter P. Moore and Associates, Inc. of Tulsa, Oklahoma, in the amount of $180,000 and authorization for the Mayor to execute the agreement. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the agreement with Walter P. Moore and Associates, Inc. of Tulsa, Oklahoma, in the amount of $180,000 and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to the award of a bid for construction of the E 76 Street North and Main Street Intersection Improvements Roger Stevens presented the item recommending the award of a bid to Grade Line Construction in the amount of $1,885,583.55 and authorization for the Mayor to execute the agreement. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to award the bid to Grade Line Construction in the amount of $1,885,583.55 and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council March 21. 2017 Page 4 Staff further recommended approval of Change Order #1, reducing the contract amount by $225,000.00 for a total contract amount $1,660,583.55 and increasing the Contract Time by thirty days. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly, to approve Change Order #1 to the contract with Grade Line Construction, LLC, reducing the contract amount by $225,000.00, and increasing the Contract Time by thirty days, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 15. Consideration and appropriate action relating to the acceptance and final payment of the Three Lakes Channel /Ator Heights Stormwater Drainage Improvements Project Earl Farris presented the item recommending acceptance of the contract work and authorization for final payment to Magnum Construction in the amount of $16,157.33. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to accept the project and authorize final payment, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 16. Consideration and appropriate action relating to the FY 2015 -2016 Street Rehabilitation Program Earl Farris presented the item recommending the addition of two street segments to the FY 2015 -2016 Street Repair Project - Contract 2 - Asphalt and authorize Lowry Construction to include the additional work within the existing contract. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Dr. Kelley to add the two additional street segments to the FY 2015 -2016 Street Repair Project - Contract 2 - Asphalt and authorize Lowry Construction to include the additional work within the existing contract, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 17. Consideration and appropriate action relating to Payment of Commissioners' Award, Commissioners' Fees, poundage and any other assessed court fees in City of Owasso v. Mary Lynn Cook, et al. Julie Lombardi presented the item recommending authorization for payment to the District Court of Tulsa County of the Commissioners' Award in the amount of $252,000, Commissioners' Fees in the amount of $5,400, and such other fees and costs that may be necessary to take possession of the land. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Dr. Kelley to authorize payment to the District Court of Tulsa County of the Commissioners' Award in the amount of $252,000, Commissioners' Fees in the amount of $5,400, and such other fees and costs that may be necessary to take possession of the land, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council March 21, 2017 Page 5 18. Report from City Manager Larry Langford presented the Vision 2025 Excess Funds Project Status Report. Warren Lehr announced the Economic Summit will be March 23, 2017, 10:00 am - 1:00 pm and expressed appreciation to Gary Akin for the coordination of a meeting with representatives from the Oklahoma Department of Transportation and Oklahoma Secretary of Transportation, Gary Ridley. 19. Report from City Attorney None 20. Report from City Councilors Councilors acknowledged efforts of staff. 21. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 3/4/17 • Health Care Self- Insurance Claims - dated as of 3/16/17 • Monthly Budget Status Report - February 2017 • DEQ Permit No. SL000072160663 for the construction of 58 linear feet of twelve (12) inch PVC, 5,600 linear feet of fifteen (15) inch PVC, 118 linear feet of eight (8) inch PVC, one (1) 690 -gpm lift station, 3,600 linear feet of twelve (12) inch PVC force main, one (1) backup power generator with an automatic transfer switch and all appurtenances to serve the City of Owasso, Tulsa County, Oklahoma 22. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 23. Adjournment Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 8:21 pm. Lyndell Dunn, Mayor Lisa Wilson, Minute Clerk Claims List 4/4/2017 Budget Unit Title Vendor Name Payable Description Payment Amount MUNICIPAL COURT JJPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 6.98 TOTAL MUNICIPAL COURT 6.98 MANAGERIAL JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 11.98 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 8.98 JPMORGAN CHASE BANK 7CTR ADMIRAL EXP- SUPPLIES 35.08 JPMORGAN CHASE BANK OKLA PRESS - PUBLICATION 40.00 JPMORGAN CHASE BANK EXEC -OK MCT INSTITUTE 375.00 TOTAL MANAGERIAL 471.04 FINANCE JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 22.50 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 6.99 TOTAL FINANCE 29.49 HUMAN RESOURCES JPMORGAN CHASE BANK CHARACTER FIRST - CREDIT - 861.12 JPMORGAN CHASE BANK CHARACTER FIRST - MANUALS 104.20 JPMORGAN CHASE BANK OFFICE DEPOT - BINDER 13.00 TOTAL HUMAN RESOURCES - 743.92 GENERAL GOVERNMENT MAILROOM FINANCE INC POSTAGE 1,000.00 OMECORP, LLC POSTAGE SUPPLIES 47.80 AEP /PSO ELECTRIC USE 2,262.34 JPMORGAN CHASE BANK AMERICAN WASTE - RENTAL 81.32 AT &T CONSOLIDATED PHONE BILL 630.80 GRAND GATEWAY ECO. DEV ASSC. PELIVAN TRANSIT 5,100.00 GRAND GATEWAY EGO. DEV. ASSC. PELIVANTRANSIT 5,100.00 CINTAS CORPORATION CARPET CLEANING 63.80 CINTAS CORPORATION CARPET CLEANING 63.80 RICOH USA, INC. COPIER USE AND SUPPLIES 126.20 RICOH USA, INC. COPIER USE AND SUPPLIES 126.20 IMPERIAL LLC COFFEE SERVICE CITY HALL 122.40 DAVID L. WEATHERFORD LEGAL-ROSS 306.00 TULSA COUNTY CLERK ORDINANCE FILING FEE 21.00 TULSA COUNTY CLERK ORDINANCE /EASEMENT FILING 129.00 BH MEDIA HOLDING GROUPS, INC ORDINANCES 1094, 1095, 10 477.44 BH MEDIA HOLDING GROUPS, INC PUBLIC NOTICE ORDINANCE 725.76 TULSA COUNTY ELECTION BOARD POST ELECTION EXPENSE 4,267.04 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 89.97 JPMORGAN CHASE BANK JADMIRAL EXP- SUPPLIES 29.99 TOTAL GENERAL GOVERNMENT 20,770.86 COMMUNITY DEVELOPMENT JJPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 10.68 Page 1 Claims List 4/4/2017 Budget Unit Title Vendor Name Payable Description Payment Amount COMMUNITY DEVELOPMENT. TULSA COUNTY CLERK CODE ENFORCEMENT FILING 52.00 TULSA COUNTY CLERK CODE ENFORCEMENT FILING 91.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 6.65 TOTAL COMMUNITY DEVELOPMENT 160.33 TIF ICENTER FOR ECONOMIC DEVELOPMENT ILEGAL CONSULTING SERVICES 4,082.50 TOTAL TIF 4,082.50 ENGINEERING JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 59.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.80 UNIFIRST HOLDINGS LP UNIFORM CLEANING 17,71 UNIFIRST HOLDINGS LP UNIFORM CLEANING 17.71 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 40.35 OKLAHOMA FLOODPLAIN MANAGERS 2017 OFMA WORKSHOP 75.00 OKLAHOMA FLOODPLAIN MANAGERS 2017 OFMA WORKSHOP 75.00 TOTAL ENGINEERING 291.55 INFORMATION TECHNOLOGY AT &T 1CONSOLIDATED PHONE BILL 21.33 TOTAL INFORMATION TECHNOLOGY 21.33 SUPPORT SERVICES AT &T CONSOLIDATED PHONE BILL 427 JPMORGAN CHASE BANK LOWES -TOOLS 40.93 JPMORGAN CHASE BANK OFFICE DEPOT - RETURN -27.17 JPMORGAN CHASE BANK LOWES -WALL KEY SAFE 32.98 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 29.99 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 21.92 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 98.10 JPMORGAN CHASE BANK LOWES -FLOOR CLEANER 11.96 JPMORGAN CHASE BANK LIBERTY FLAGS -CITY FLAGS 200.30 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 13.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 1327 COPY WORLD BUSINESS SOLUTIONS, LLC QTRLY MAINT FOR COPIER 115.50 JPMORGAN CHASE BANK JOHNSTONE -BELT 14.96 JPMORGAN CHASE BANK LOWES- WRENCH HOLDER 5.98 JPMORGAN CHASE BANK NENA- MEMBERSHIP DUES 137.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 23.80 JPMORGAN CHASE BANK COX - INTERNET SERVICES 69.95 TOTAL SUPPORT SERVICES 845.40', CEMETERY AEP /PSO ELECTRIC USE 20.17 OWASSO TOP SOIL DIRT 65.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 Page 2 Claims List 4/4/2017 Budget Unit Title Vendor Name Payable Description PaymentAmount CEMETERY.. WINFIELD SOLUTIONS, LLC CHEMICALS 22910 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 SPOK, INC. PAGER USE 8.87 TOTAL CEMETERY 337.96 POLICE COMMUNICATIONS AT &T CONSOLIDATED PHONE BILL 314.36 JPMORGAN CHASE BANK OK PRESS SVC- SUPPLIES 20.00 JPMORGAN CHASE BANK WALMART- PRISONER BOARD 4.74 JPMORGAN CHASE BANK SO RUBBER- NOTARYIWOODS 48.90 JPMORGAN CHASE BANK APCO- TRAINING/WOODS 439.00 JPMORGAN CHASE BANK FACTORYOUTLET- SUPPLIES 174.80 JPMORGAN CHASE BANK APCO - COMMUN TRAINING 30.00 JPMORGAN CHASE BANK SAMSCLUB - SUPPLIES 30.57 LANGUAGE LINE SERVICES TRANSLATION SERVICES 15.41 RICH & CARTMILL, INC NOTARY BOND 30.00 AEP /PSO ELECTRIC USE 226.37 JPMORGAN CHASE BANK OTC BRANDS - SUPPLIES 52.44 JPMORGAN CHASE BANK 1OFFICE DEPOT - SUPPLIES 210.88 TOTAL POLICE COMMUNICATIONS 1,597.47 ANIMAL CONTROL JPMORGAN CHASE BANK ZOETIS -AC SUPPLIES 407.05 AEP /PSO ELECTRIC USE 169.77 AT &T CONSOLIDATED PHONE BILL 26.03 TOTAL ANIMAL CONTROL 602.851 EMERGENCY PREPAREDNES AT &T CONSOLIDATED PHONE BILL 14.74 JPMORGAN CHASE BANK OFFICE DEPOT - CREDIT -5.10 JPMORGAN CHASE BANK LOWES-EOC SHELF 8.98 AEP /PSO ELECTRIC USE 94.19 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.10 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.78 TOTAL EMERGENCY PREPAREDNESS 123.69 STORMWATER JPMORGAN CHASE BANK LOWES -SOD STAPLIES 39.92 JPMORGAN CHASE BANK LOWES -SOD STAPLES 39.92 JPMORGAN CHASE BANK LOWES -FENCE HARDWARE 56.69 JPMORGAN CHASE BANK KUBOTA- TRACTOR REPAIR 1,996.18 JPMORGAN CHASE BANK KUBOTA -DUST CAPS 41.56 JPMORGAN CHASE BANK QUALITY TIRE -MOWER TUBE 30.00 JPMORGAN CHASE BANK MAXWELL -SOD STAPLES 41.23 JPMORGAN CHASE BANK GRAINGER -PPE 13.85 JPMORGAN CHASE BANK ATNOOD- PUMP /HOSE 123.99 JPMORGAN CHASE BANK JAMER HOSE -HOSE ADAPTER 15.91 Page 3 Claims List 4/4/2017 Budget Unit Title Vendor Name Payable Description Payment Amount STORMWATER... JPMORGAN CHASE BANK AMERICAN HOSE - NOZZLE 24.00 JPMORGAN CHASE BANK SHERWIN WMS -RESP MASK 31.99 JPMORGAN CHASE BANK FLEETPRIDE- REFLECTOR TAPE 103.51 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.10 UNIFIRST HOLDINGS LP UNIFORM CLEANING 65.86 FALCON AUDIO VIDEO, INC REPLACEMENT PROJECTOR 347.50 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.10 JPMORGAN CHASE BANK BROWN FARMS-SOD 380.00 JPMORGAN CHASE BANK TRANSCO -PPE 55.28 JPMORGAN CHASE BANK OWASSO FENCE - FABRIC PATCH 5.45 JPMORGAN CHASE BANK LOWES -FENCE REPAIR 23.75 SPOK, INC. 1PAGER USE 44.35 TOTAL STORMWATER 3,551.14 PARKS AEP IPSO ELECTRIC USE 1,657.46 JPMORGAN CHASE BANK LOCKE- REPAIR PARTS 7.37 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES 9.46 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES 26.57 JPMORGAN CHASE BANK CORNERSTONE -MULCH 13.32 JPMORGAN CHASE BANK TUCKER - CLEANING SUPPLIES 75.60 AT &T CONSOLIDATED PHONE BILL 33.87 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE 36.68 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS 2196 VERDIGRIS VALLEY ELECTRIC COOP PARKS OFFICE ELECTRICITY 55.07 ANDREA SMITH PARKS JANITORIAL SERVICES 955.16 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS 23.96 ROGERS COUNTY RURAL WATER DISTRICT PARKS WATER SERVICE 178.00 JPMORGAN CHASE BANK HD SPLY -METER CANS 280.71 JPMORGAN CHASE BANK LOWES-REBAR STEEL 238.55 TWIN CITIES READY MIX, INC CONCRETE 1,065.00 JPMORGAN CHASE BANK MURRAY WOMBLE -DOOR LOCK 258.00 JPMORGAN CHASE BANK OREILLY -FORD BATTERY 95.24 JPMORGAN CHASE BANK ATWOOD- REPAIR PARTS 2.19 TOTAL PARKS 5,036.17 CULTURE AND RECREATION JPM RRGAN CHASE BANK OFFICE DEPOT - SUPPLIES 52.36 BH MEDIA HOLDING GROUPS, INC BID ADVERTISEMENT PARKS C 46.74 TOTAL CULTURE AND RECREATION 99.101 COMMUNITY CENTER AEP /PSO ELECTRIC USE 703.621 AT &T CONSOLIDATED PHONE BILL 40.77 JPMORGAN CHASE BANK RED BUD -CC A/C FILTERS 92.30 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 15.48 Page 4 Claims List 4/4/2017 Budget Unit Title Vendor Name I Payable Description Payment Amount COMMUNITY CENTER... IDRAKE SYSTEMS INC IMONTHLY COPIER LEASE 286.48 TOTAL COMMUNITY CENTER 1,138.65 GEN COMMUNITY CTR DON JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 45.65 JPMORGAN CHASE BANK SAMSCLUB - SUPPLIES 78.15 TOTAL GEN COMMUNITY CTR DON 123.80 HISTORICAL MUSEUM AEP /PSO ELECTRIC USE 71.19 AT&T CONSOLIDATED PHONE BILL 14.74 TOTAL HISTORICAL MUSEUM 85.93 ECONOMIC DEV JPMORGAN CHASE BANK SW AIRLINE- AIRFARE 391.88 JPMORGAN CHASE BANK PAYPAL -STAFF PHOTOS 150.00 TOTAL ECONOMIC DEV 541.88 39,174.2 FUND GRAND TOTAL AMBULANCE SERVICE AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 17.00 TOTAL AMBULANCE SERVICE 17.00 AMBULANCE EXCELLANCE, INC PARTS 498.19 EXCELLANCE, INC AMBULANCE PARTS 398.73 MEDICLAIMS INC BILLING SERVICES 9,237.33 TOTAL AMBULANCE 10,134.25 10,151.2 FUND GRAND TOTAL E911 COMMUNICATIONS INCOG -E911 E911 ADMIN SVC FEES -7 8,139.00 MOTOROLA SOLUTIONS, INC IR SITE MAINT @ TOWER 2,082.91 COX COMMUNICATIONS T -1 CIRCUITS RADIO TOWER 233.95 TOTAL E911 COMMUNICATIONS 10,455.86 10,455.8 FUND GRAND TOTAL HOTEL TAX - ECON DEV JPMORGAN CHASE BANK MAINSTREET DES - BANNERS 1,995.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 33.60 JPMORGAN CHASE BANK TRAVEL EXPENSE 20.69 AEP IPSO ELECTRIC USE 20.17 JPMORGAN CHASE BANK LODGING EXPENSE 540.84 JPMORGAN CHASE BANK TRAVEL EXPENSE 66.42 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.10 Page 5 Claims List 4/4/2017 Budget Unit Title I Vendor Name Payable Description jPayment Amount TOTAL HOTEL TAX - ECON DEV 2,689.82 STRONG NEIGHBORHOODS JPMORGAN CHASE BANK 242.01 JPMORGAN CHASE BANK 7UCKETS-SUPPLIES -STEEL 439.55 OWASSO COMMUNITY FOUNDATION INC HBORHOOD GRANT 10,000.00 JPMORGAN CHASE BANK CARGO TRAILER 882.38 TOTAL STRONG NEIGHBORHOODS 11,563.94 OSNI GRANTS JPMORGAN CHASE BANK B &C SVS -CARGO TRAILER 3,750.00 TOTAL OSNI GRANTS 3,750.00 18,003.7 FUND GRAND TOTAL STORMWATER - STORMWATE JPMORGAN CHASE BANK LOWES- EXTINGUISHER 19.97 JPMORGAN CHASE BANK HOLDERS -SPARE KEY 4.50 JPMORGAN CHASE BANK ATWOOD -TRUCK SUPPLIES 17.98 JPMORGAN CHASE BANK ENG SUPPLY- MEASURE WHEEL 125.24 JPMORGAN CHASE BANK LOWES -TOOLS 154.91 AEP /PSO ELECTRIC USE 429.54 JPMORGAN CHASE BANK HD SPLY - MANHOLE HOOK 29.50 TOTAL STORMWATER,STORMWATER 781.64 BROOKFIELD CROSSING BH MEDIA HOLDING GROUPS, INC BIDADVERTISEMENT BROOKFI 49.20 TOTAL BROOKFIELD CROSSING 49.20 830.8 FUND GRAND TOTAL VSN 2025 76TH /MAIN INTERS BH MEDIA HOLDING GROUPS, INC BID ADVERTISEMENT 76 AND 44.28 DANIEL BLACKFORD ROW ACQUISITION 2,500.00 TOTAL VSN 2025 76TH /MAIN INTERS 2,544.28 VSN 2025 SPORTS PARK RD; BH MEDIA HOLDING GROUPS, INC 1131D ADVERTISEMENT 51.66 TOTAL VSN 2025 SPORTS PARK RDS 51.66 VSN 2025 DOG PARK BH MEDIA HOLDING GROUPS, INC PUBLIC NOTICE OA 1605 169.00 TOTAL VSN 2025 DOG PARK 169.00 2,764.9 FUND GRAND TOTAL SALES TAX FUND -FIRE AT &T CONSOLIDATED PHONE BILL 200.91 Page 6 Claims List 4/4/2017 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND - FIRE... AEP /PSO ELECTRIC USE 2,239.73 BAILEY EVENT CENTER, INC. MEETING EXPENSE 300.00 INTEGRIS AMBULATORY CARE CORP. PHYSICALS 2,525.00 EMTEC PEST CONTROL, INC PEST CONTROL 85.00 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORM ITEMS 2,051.00 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORM 296.17 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORM ITEMS 1,536.00 NORTH AMERICA FIRE EQUIPMENT CO. HELMET 210.05 NORTHERN SAFETY COMPANY, INC. SCBAFITTESTING 508.50 NORTHERN SAFETY COMPANY, INC. FIRE HOSE ADAPTERS 1,008.00 KATHY H THOMAS, PHD JEMPLOYEE TRAINING 400.00 TOTAL SALES TAX FUND -FIRE 11,360.36 STAX FIRE PARK LOT FS #1 JPMORGAN CHASE BANK BROWN FARMS-SOD 95.00 JPMORGAN CHASE BANK LOWES- FORMING SUPPLIES 121.92 TOTAL STAX FIRE PARK LOT FS #1 216.92 11,577.2 FUND GRAND TOTAL SALES TAX FUND - POLICE JPMORGAN CHASE BANK PANHANDLE BREATH - REPAIR 1,155.00 JPMORGAN CHASE BANK GALLS- BALLISTIC HELMET 182.87 JPMORGAN CHASE BANK THOMSON -CLEAR ACCESS 289.81 AT &T CONSOLIDATED PHONE BILL 546.46 SPOK, INC. PAGER USE 35.48 JPMORGAN CHASE BANK OWASSO AUTO SPA -K9 SVC 10.00 JPMORGAN CHASE BANK AT YOUR SVC- RENTAL 80.00 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 49.29 JPMORGAN CHASE BANK PETSMART -K9 SUPPLIES 107.98 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 179.94 JPMORGAN CHASE BANK PETSMART-K9 SUPPLIES 95.18 JPMORGAN CHASE BANK RED BUD -PD A/C FILTERS 141.18 JPMORGAN CHASE BANK NTOA - TRAINING /SMITH 430.00 AEP /PSO ELECTRIC USE 2,62722 JPMORGAN CHASE BANK DAVIS & STANTON- AWARDS 234.00 SPECIAL OPS UNIFORMS, INC UNIFORM ITEMS 24.99 JPMORGAN CHASE BANK CITY OF OWASSO -WATER BILL 75.68 DRAKE SYSTEMS INC COPIER LEASE 456.33 JPMORGAN CHASE BANK MEETING EXPENSE 26.90 JPMORGAN CHASE BANK SOME'S- AWARDS /RECOGNITION 817.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 61.67 JPMORGAN CHASE BANK AMAZON- SUPPLIES 19.99 JPMORGAN CHASE BANK AMAZON - SUPPLIES 32.90 JPMORGAN CHASE BANK STI CO- VEHICLE EQUIPMENT 379.23 Page 7 Claims List 4/4/2017 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND - POLICE... JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 25.98 JPMORGAN CHASE BANK USPS- MAILING COST 32.75 JPMORGAN CHASE BANK HOBBY LOBBY- AWARDS 9.99 JPMORGAN CHASE BANK WALGREENSSUPPLIES 1.98 JPMORGAN CHASE BANK USPS - MAILING COST 14.79 JPMORGAN CHASE BANK AMAZON- BATTERY BACKUP 59.06 JPMORGAN CHASE BANK ELITE K9 -K9 SUPPLIES 25.44 JPMORGAN CHASE BANK REEVES - UNIFORM ITEM 16.12 JPMORGAN CHASE BANK FAMILYANIMAL -K9 MEDICAL 29.70 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 57.12 JPMORGAN CHASE BANK FAMILY ANIMAL -K9 MEDICAL 68.85 TOTAL SALES TAX FUND - POLICE 8,400.88 FUND GRAND TOTAL SALES TAX FUND - STREETS JJPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK TULSA ASPHALT, LLC UNIFIRST HOLDINGS LP FALCON AUDIO VIDEO, INC TWIN CITIES READY MIX, INC TULSAASPHALT, LLC UNIFIRST HOLDINGS LP UNIFIRST HOLDINGS LP TULSA ASPHALT, LLC SIGNALTEK INC JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK , INC. CITIES READY MIX, INC CITIES READY MIX, INC CITIES READY MIX, INC ISO TOP SOIL CITIES READY MIX, INC 3GAN CHASE BANK Page 8 SUPPLIES TAG -CDL RENEWAL ANCHORS .T M CLEANING ZMENT PROJECTOR T • CLEANING • CLEANING T SIGNAL MAINTENANC ENG- MOUNTING HARDWR TRAILERS -TARP RACK REP CTRIC USE ;ER USE FARMS-SOD 39. 13. 1. 14. 1 1F 49.91 347.50 49.911 4.41 2,066.10 115.811 192.00 Claims List 4/4/2017 Budget Unit Title I Vendor Name Payable Description IPaymentAmount TOTAL SALES TAX FUND-STREETS 9,318.83 STAX STREET REHAB FY16 IKEYST07E SERVICES, INC IFY 15 -16 STREET REHAB 96,852.64 TOTAL STAX STREET REHAB FY16 96,852.64 106,171.4 FUND GRAND TOTAL CIP STREET REHAB FY16 LOWRY CONSTRUCTION SERVICES IFY 15 -16 STREET REHAB 78,229.64 TOTAL CIP STREET REHAB FY16 78,229.64 CIP 106TH/145TH INTERSEC JPOE, LTD JENGINEE71NG DESIGN SERVIC 9,340.00 TOTAL CIP 106TH/145TH INTERSEC 9,340.00 CIP BROOKFIELD CROSSING EARTH SMART CONSTRUCTION INC CONSTRUCTION SERVICES 61,317.74 TOTAL CIP BROOKFIELD CROSSING 61,317.74 CIP MORROW LIFT STATION BH MEDIA HOLDING GROUPS, INC BID ADVERTISEMENT MORROW 51.66 BH MEDIA HOLDING GROUPS, INC BID ADVERTISEMENT GARRETT 51.66 TOTAL CIP MORROW LIFT STATION 103.32' 148,990.7 FUND GRAND TOTAL CITY GARAGE MANAGERPLUS SOLUTIONS NEW SOFTWARE FOR VEH MAIN 12,004.70 AT &T CONSOLIDATED PHONE BILL 26.03 JPMORGAN CHASE BANK B & M -OIL FOR RESALE 726.00 JPMORGAN CHASE BANK HESSELBEIN- TRAILER TIRES 592.39 JPMORGAN CHASE BANK HELLELBEIN -SO 3 TIRES 1,090.99 JPMORGAN CHASE BANK SAV ON- VEHICLE DECALS 90.00 JPMORGAN CHASE BANK UNITED FORD- RETURN -79.72 JPMORGAN CHASE BANK SUMMIT TRUCK - STARTER 304.33 JPMORGAN CHASE BANK LENOX -AMB TOWING SERVICE 235.00 JPMORGAN CHASE BANK GOODYEAR -TRASH TRK TIRES 1,928.30 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 34.01 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 34.01 DUVALL ELECTRIC, LLC REPAIR 1,890.00 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 662.09 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 457.76 JPMORGAN CHASE BANK BUMP2BUMP -PART RESALE 127.92 AT &T MOBILITY WIRELESS SERVICE 57.80 JPMORGAN CHASE BANK AMERIFLEX -HOSE 59.35 AEP /PSO ELECTRIC USE 511.64 JPMORGAN CHASE BANK EAST TX MACK - CYLINDERS 1,137.14 Page 9 Claims List 4/4/2017 Budget Unit Title I Vendor Name I Payable Description PaymentAmount CITY GARAGE... JJPMORGAN CHASE BANK AMERIFLEX- COOLER LINE 58.30 TOTAL CITY GARAGE 21,948.04 21,948.0 FUND GRAND TOTAL WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 1,096.60 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 924.26 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 281.65 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 1,018.54 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 2,848.50 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 3,520.45 TOTAL WORKERS' COMP SELF -INS 9,690.00 9,690.0 FUND GRAND TOTAL GEN LIAB -PROP SELF INS JCMR 1125442 [186- 018963] 2,150.81 TOTAL GEN LIAB -PROP SELF INS 2,150.81 2,150.81 FUND GRAND TOTAL CITY GRAND TOTAL $390,310.03 Page 10 go-- sd The City wif out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Jerry Fowler Neighborhood Coordinator SUBJECT: Owasso Strong Neighborhood Initiative Grants DATE: March 31, 2017 BACKGROUND: The Owasso Strong Neighborhood Initiative, OSNI, has been awarded a grant and is requesting Council acceptance of this grant and approval of a budget amendment. The Owasso Chapter of the Home Builders Association of Greater Tulsa selected Owasso Strong Neighborhood Initiative to be the benefactor of their 2015 charitable donation in the amount of $2,500. The awarded grant totaling $2,500 was initially given to the Owasso Community Foundation on behalf of Owasso Strong Neighborhood Initiative. The Owasso Community Foundation is now remitting these funds to Owasso Strong Neighborhood Initiative. The awarded grant funds will be utilized to purchase needed supplies to be used at volunteer events. GRANT FUNDING: There is no match requirement for this grant award. RECOMMENDATION: Staff recommends City Council acceptance of the grant awarded by the Owasso Chapter of the Home Builders Association of Greater Tulsa and approval of a budget amendment in the Hotel Tax Fund increasing the estimated revenues by $2,500 and increasing the appropriation for expenditures in the Strong Neighborhood department by $2,500. s� nTity Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Jerry Fowler Neighborhood Coordinator SUBJECT: Owasso Strong Neighborhood Initiative Grants DATE: March 31, 2017 BACKGROUND: The Owasso Strong Neighborhood Initiative, OSNI, has been awarded a grant and is requesting Council acceptance of this grant and approval of a budget amendment. Verizon Foundation's Volunteers Program supports communities and causes that are most important to their employees. Volunteers Program affords employees the opportunity to earn grant funding for organizations where they volunteer 50 or more hours in a calendar year. During 2015 and 2016, Owasso resident and Verizon employee, Tim Raines, volunteered over 50 hours each year to OSNI- Owasso CARES and submitted confirmation of volunteer service. The Verizon Foundation awarded grants totaling $1,500 to the Owasso Community Foundation on behalf of OSNI- Owasso CARES. The Owasso Community Foundation is now remitting these funds to OSNI- Owasso CARES. The awarded grant funds will be utilized along with previous years' grants from Verizon Foundation to assist With the purchase of a trailer to be used at bi- annual OSNI- Owasso CARES Day of Service and other volunteer events. GRANT FUNDING: There is no match requirement for this grant award. RECOMMENDATION: Staff recommends City Council acceptance of the Verizon Foundation Volunteers Program grant and approval of a budget amendment in the Hotel Tax Fund increasing the estimated revenues by $1,500 and increasing the appropriation for expenditures in the Strong Neighborhood department by $1,500. nTity Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson, MPA Director of Community Development SUBJECT: Owasso Redbud District and Increment District No. 1 Policy Guide and Sales Tax Base DATE: March 31, 2017 BACKGROUND: On December 20, the City Council voted 5-0 to create a Tax Increment Financing (TIF) District in the downtown Owasso Redbud District area. Staff held a brief discussion and brought the draft Policy Guide for discussion at the February 14, 2017, work session. Staff is now bringing forward a finalized draft of the Policy Guide document for Council consideration. At the February 14 work session, Council had questions about the possibility of adding a category of Assistance in Development Financing that would provide funding for remodel projects less than the $200,000 proposed threshold required to receive assistance. Staff advised that a lesser amount would prevent the goals of the Downtown Overlay and TIF to be realized. Staff requested Center for Economic Development Law (CEDL) to listen to the worksession discussion and provide their professional opinion on the questions that were raised by Council. The response form Emily Pomeroy of CEDL is attached for Council review. The TIF district and the Downtown District Overlay Plan envision significant changes that would transform the area. Large and significant projects are necessary if that transformation of the Redbud District is to be realized. Smaller maintenance projects would improve the short-term appearance, only to risk that in twenty years the area is again a deteriorating. As Emily Pomeroy noted, the Project Plan seeks to incent 'only those large- scale, highly- desired projects making a significant positive impact on the District consistent with the vision of the Downtown Overlay District Plan." Additionally, as determined in the adoption of the Project Plan for Increment District No. 1, a portion of City Sales Tax collected within the District is to be collected and dedicated to the TIF Fund. Discussions among City staff and CEDL determined that collecting Sales Tax only from new businesses that are established in the Redbud District after December 20, 2016 would be the preferred method. Only the portions of sales tax not dedicated to Capital Improvements, Vision Recapture or the 55 /100ths for Police, Fire and Streets would be collected. DISCUSSION: After the establishment of Tax Increment District No. 1, the next step is to adopt a Policy Guide that directs how the Assistance in Development Financing will be allocated to investors within the TIF area. A staff team has worked with the CEDL over the last few months to ensure that the Draft Policy Guide addressed concerns and suggestions from the City Council, Owasso Economic Development Authority, Planning Commission, TIF Review Committee and stakeholders. The staff team includes Assistant City Manager, Sherry Bishop; City Attorney, Julie Lombardi; Economic Development Director, Chelsea Levo; Finance Director, Linda Jones; Deputy City Clerk, Julie Stevens; and Community Development Director, Bronce Stephenson. PROPOSED POLICY GUIDE: The Policy Guide states: "The Increment District allows the City to support public and private projects using incremental growth in property and sales taxes. The Project Plan authorizees the allocation of incremental revenues to a special fund to be used to pay authorized Project Costs, including public infrastructure, facilities, and improvements, and assistance in development financing. "This Policy Guide outlines the goals and objectives of the Project Plan and Increment District, and describes generally how assistance in development financing may be provided by allocation of tax increment revenues to assist development projects and small businesses. Nothing contained in this Policy Guide binds or obligates the City or the Owasso Public Works Authority (OPWA). Compliance with the Policy Guide is expected. However, should the provisions of a development agreement or contract approved by the City Council or the OPWA deviate from the provisions of the Policy Guide, the development agreement or contract will control." The attached Policy Guide draft has the following highlights: The application process, review team and requirements for qualifying for TIF are established. • Assistance in Development Financing. A developer may receive a percentage of hard costs of the construction of improvements on the developer's property. The percentage available is based on the project completion date as shown in the table below. Project June 30, 2021 June 30, 2025 I June 30, 2029 I End of I Completion Increment District Percentage of 12% 10% 8% 6% Construction Costs Small Business Enhancements. Beginning July 1, 2019, a retail, restaurant, or personal service small business may be eligible for reimbursement to enhance the exterior of the structure in which the business is located, provide streetscape improvements, enhance signage or access, or otherwise improve the appearance of the exterior of the business. A Small Business Enhancement is a 50% match of the cost of the approved improvements. The reimbursement will not exceed $1,500.00. • Employment Generation Assistance. Light industrial businesses may be eligible for assistance in support of the creation or expansion of jobs. Assistance would be available to provide start-up or incubator space to new and expanding businesses to promote small- business - friendly opportunities for innovation and collaboration. The amount of assistance would be determined based upon several factors, including but not limited to, number of jobs created, need for public assistance, overall private investment, and impacts upon the community. • The Policy Guide includes a glossary of terms, maps of the project area, a copy of the Downtown Overlay District standards and draft application formats. TIMELINE: The Council discussed the Policy Guide at the February 14, 2017, and March 14, 2017, work sessions. PROPOSED SALES TAX BASE DEFINITION: The attached Resolution 2017 -02 defines the Sales Tax Base for the collections within the TIF District. Only the sales tax from new businesses opening after December 20, 2016, (date of TIF approval) will be apportioned to the TIF. The sales tax dedicated to Capital Projects, Police, Fire, Streets and Vision Recapture will continue to be dedicated to those funds. The remaining two cents of unrestricted sales tax from new businesses will be directed to the TIF fund. RECOMMENDATION ON POLICY GUIDE Staff recommends approval of Resolution 2017 -01, approving the Policy Guide for implementation of the Owasso Redbud District Project Plan and Increment District No. 1. RECOMMENDATION ON SALES TAX BASE: Staff recommends approval of Resolution 2017 -02, determining the Sales Tax Base for the Owasso Redbud District and Increment District No. 1 and the formula for determining the sales tax increments generated from the Increment District. ATTACHMENTS: Owasso Redbud District and Increment District No, 1 Policy Guide Resolution 2017 -01, Approving the Policy Guide Resolution 2017 -02, Determining the Sales Tax Base Memo from Emily Pomeroy of CEDL Adopted TIF Project Plan Approved , 2017 POLICY GUIDE For the Implementation of the OWASSO REDBUD DISTRICT PROJECT PLAN INCREMENT DISTRICT NO. 1.. CITY OF OWASSO PREPARED BY: THE CITY OF OWASSO, OKLAHOMA G\ZY OF OWA&z O �Pv `",l ° co l' v \� Op THE TRP� POLICY GUIDE Introduction The City of Owasso, Oklahoma ( "City "), consistent with the Oklahoma Local Development Act, 62 O.S. §850, et seq., on December 20, 2016, through the adoption of Ordinance 1093, approved the Owasso Redbud District Project Plan ( "Project Plan ") and established Increment District No. 1, City of Owasso ( "Increment District "). The goal of the Project Plan is to develop the area surrounding Main Street, known as the Redbud District, achieve the City's development objectives, improve the quality of life for its citizens, stimulate; private investment, and enhance the tax base. The Increment District allows the City to support public and private projects using incremental growth in property and sales taxes. The Project Plan authorizes the allocation of incremental revenues to a special fund to be used to pay authorized Project Costs, including public infrastructure, facilities, and improvements, and assistance in development financing. The Project Plan defines the boundaries of the Project Area and the "Increment District. The Increment District is the area where incremental revenues generated by new development are collected. The Project Area is the area where those incremental revenues can be spent. The Project Area and Increment District are coextensive and are depicted in Exhibit A. This Policy Guide outlines the goals and`obje describes generally how assistance in deve tax increment revenues to assist developr projects. Nothing contained in this Policy G Works Authority (OPWA). Should the p approved by the City Councilor the OPWA development agreement or contract will co Fthe Project Plan and Increment District, and financing may be provided by allocation of jects, small businesses, and job generation ds or obligates the City or the Owasso Public s of a development agreement or contract from the provisions of the Policy Guide, the The goal of the Project Plan is to encourage development of the City's original downtown, now known as the Redbud District, into a special and unique place within the City; a place for residents and visitors to live, work, shop, and play. The Increment District will support public and private projects. The City's objectives include: • Achieve the development goals and objectives for the Redbud District contained in the Downtown Master Plan, the Downtown Overlay District Plan, and the GrOwasso 2030 Land Use Master Plan. • To preserve and enhance the tax base and make possible investment, development, and economic growth that would otherwise be difficult without the project and the apportionment of incremental ad valorem and sales tax revenues. To support the creation of attractive, high - quality, and viable mixed -use developments to draw residents and visitors. 1 DRAFT 3 -22 -17 • Where appropriate, to support the development, improvement, and /or expansion of light industry to increase employment. • To encourage existing property and business owners in the Redbud District to invest, and to attract new investment and business to the Project Area. • To provide start-up and incubator space to new and expanding businesses and to promote small- business - friendly opportunities for innovation and collaboration in the Project Area. • To stimulate and promote the Redbud District as a walkable, vibrant destination. • To provide a public benefit through the construction of public infrastructure and improvements to allow for development to occur in the area. All ad valorem and sales tax increment generated in the Increment District is available to (1) reimburse the City or other public entities for expenditures made towards Public Infrastructure, Facilities, and Improvements, (2) ,,provide assistance in development financing through Development Project Assistance, Small Business Enhancements, and Employment Generation Assistance, and (3) pay Implementation and Administration. The City has a strong preference for utilizing incremental revenues for public infrastructure and improvements, including those aspects of private developments that iprovide a public benefit through the creation or enhancement of the public space, building facade, or street front presence, and encouragement of walkability and access throughout the Project Area. III. Assistance in Development Financing There are three eligible categories of assistance in development financing: (A) Development Project Assistance, (B) Small Business Enhancements, and (C) Employment Generation Assistance. !Assistance in development financing is not available for the development of single - family homes or for entities seeking assistance related to a property that is exempt from paying property taxes. A. DeveloomentProiect Assistance 1. Development Project Assistance may be available to a developer proposing to develop on vacant property within the Increment District or significantly renovate or rehabilitate an existing structure on property within the Increment District. To be considered for Development Project Assistance, such investment must be in an amount of more than $200,000.00 based upon the hard costs of the construction of the improvements. The developer must own the property that it is seeking to develop or renovate. To be eligible for Development Project Assistance, projects must follow design and density standards as adopted by the City in the Downtown Overlay District Plan, attached as Exhibit B. 2 DRAFT 3 -22 -17 2. A developer seeking Development Project Assistance must submit an application to an Application Review Committee, made up of representatives of the following: the City Manager's Office, the Finance Department, the Economic Development Department, the City Attorney's Office, and the Community Development Department. The form of application is included here as Exhibit C. The Application Review Committee will review the application for compatibility with the Project Plan and the Downtown Overlay District Plan, evaluate the qualifications of the applicant, including financial capacity and experience, and recommend appropriate performance parameters and requirements. 3. Upon recommendation by the Ap development is eligible to receive Development between the applicant and the OPWA will be i agreement will obligate the developer to make meet certain density and design criteria consist Overlay District Plan. The development agreeme to pay the assistance in development financing subject to availability. Upon review and discus agreement, the development agreement will b( Upon approval by the OPWA of the develop financing will be provided as detailed in the provided there is no default under the developm 4. For projects r( over $4,000,000, the develop ad valorem payment 'or,payi minimum ad valorem payrr improvements. The covenan billed by the County Assessor additional amount may be bil ation Review Committee that the proposed )ject Assistance, a development agreement vented to the applicant. The development valorem payments on the property and to with this Policy Guide; and the Downtown vill detail the incremental' revenues available the timeline upon which they will be paid, n regarding the terms of the development 'ovided to the OPWA for its consideration. nt agreement, assistance in development elopment agreement and described here, Project Assistance with construction costs y be required to enter into a covenant imposing a minimum n lieu of taxes for the life of the Increment District. The /ill ,. be based on the hard costs of the construction of run with the land and shall provide that, should the amount s than the agreed upon minimum ad valorem payment, such the OPWA. 5. For projects completed by June 30, 2021, the maximum amount of assistance in development financing that the developer may receive is 12% of hard costs of the construction of improvements on the developer's property. For projects completed between July 1, 2021 and June 30, 2025, the maximum amount of assistance in development financing that the developer may receive is 10% of hard costs of the construction of improvements on the developer's property. For projects completed between July 1, 2025 and June 30, 2029, the amount of assistance in development financing that the developer may receive is 8% of hard costs of the construction of improvements on the developer's property. For projects completed after June 30, 2029 through the end of the life of the Increment District, the amount of assistance in development financing that the developer may receive is 6% of hard costs of the construction of 3 DRAFT 3 -22 -17 improvements on the developer's property. The issuance of a Certificate of Occupancy by the City shall determine project completion. Project June 30, 2021 June 30, 2025 June 30, 2029 End of Completion Increment District Percentage of 12% 10% 8% 6% Construction Costs 6. The hard costs of the construction of determined and verified by the Application Review Cc Development Project Assistance. The receipt of Develoi upon the developer's payment of taxes on its property a the property. The amount available for Development Pi wements on a project will be ee prior to the payment of any Project Assistance is conditioned m an increase in taxable value of assistance for a project is limited based on the amount of incremental revenues generated by the project. Development Project Assistance will not be available until the project is completed and rincremental revenues generated by the project are received. There is no guarantee of the availability and timing of funds for Development Project Assistance. F1 1. Beginning July 1, 2019, Sm retail, restaurant, or personal service small enhance the exterior `- of,the structure in improvements, enhance signage or access, of the business. To be eligible for Small Bus density standards as adopted by the City all Business Enhancements may be available to any business within the Increment District proposing to which the business is located, provide streetscape or otherwise improve the appearance of the exterior iness Enhancements, projects must follow design and in the Downtown Overlay District Plan, attached as 2. A Small Business Enhancement may be provided to assist in improvements and appearances of the physical exterior or exterior elements of the property where the business is located. Examples of such improvements include, but are not limited to, new or upgraded exterior signage, new exteriorpaint, art installation, landscape improvements, window or awning improvements, accessibility improvements, streetscape improvements, sidewalk improvements, parking additions or improvements, the installation of an outdoor seating or gathering space, or other visual improvements to the property. A Small Business Enhancement is a 50% match of the cost of the approved improvements. The applicant will be reimbursed by the OPWA at the completion of the approved improvements for 50% of the actual amount expended on the approved improvements. The amount of the reimbursement will not exceed $1500.00. Documentation of all reimbursable expenses related to the improvements and physical confirmation of improvements must be provided before reimbursement occurs. 4 DRAFT 3 -22 -17 3. A business seeking a Small Business Enhancement must submit an application to an Application Review Committee, made up of representatives of the following: the City Manager's Office, the Finance Department, the Economic Development Department, the City Attorney's Office, and the Community Development Department. The form of application is included here as Exhibit D. The Application Review Committee will review the application for compatibility with the Project Plan and the Downtown Overlay District Plan, evaluate the proposed enhancements, and recommend appropriate performance parameters and requirements. 4. Upon recommendation by the Application Review Committee that the proposed improvement is eligible to receive a Small Business Enhancement, a business enhancement agreement between the applicant and OPWA will be presented to the applicant. The business enhancement agreement will provide for assistance in development, financing as authorized by the Project Plan. Upon review and discussions regarding the terms of the business enhancement agreement, the business enhancement agreement will be provided to the OPWA for its consideration. Upon approval by the OPWA of the business enhancement agreement, assistance in development financing will be provided as detailed in the business enhancement agreement and as described here. C. 1. Employment G( in support of the creation or available to provide start-up „< small- business - friendly opporl amount of assistance in`devel including but not limited to, n investment, and impacts upon ;sistance may be available to light industrial businesses of jobs. Employment Generation Assistance may be space to new and expanding businesses to promote innovation and collaboration in the Project Area. The racing will be determined based upon several factors, ibs created, need for public assistance, overall private 2. A 'business seeking Employment Generation Assistance must submit an application to an Application Review Committee, made up of representatives of the following: the City Manager's Office, the Finance Department, the Economic Development Department, the City Attorney's Office, and the Community Development Department. The form of application is included here as Exhibit E. The Application Review Committee will review the application for compatibility with the Project Plan, evaluate the proposed job generation opportunities and impacts on the community, and recommend the amount of assistance in development financing to be provided, as well as appropriate performance parameters and requirements. 3. Upon recommendation by the Application Review Committee that the proposed project is eligible to receive Employment Generation Assistance, an agreement between the applicant and the OPWA will be presented to the applicant. The agreement will provide for 5 DRAFT 3 -22 -17 assistance in development financing as authorized by the Project Plan. Upon review and discussions regarding the terms of the agreement, the agreement will be provided to the OPWA for its consideration. Upon approval by the OPWA of the agreement, assistance in development financing will be provided as detailed in the agreement and as described here. Employment Generation Assistance will not be available until the agreed upon performance terms in the agreement have been reached. There is no guarantee of the availability and timing of funds for Employment Generation Assistance. IV. Glossary of Terms Terms used throughout this Policy Guide are further defined as follows Assistance in Development Financing — Public funds provided to a developer pursuant to an approved agreement with OPWA to assist in a project. Assistance in Development Financing is provided only for projects that are determined, in the City's and /or OPWA's discretion: (1) to meet the City's approved development goals and objectives for the Project Area, as expressed from time to time in the City's plans and policies, and (2) to provide adequate' consideration and public benefit in return for the public investment. Hard Costs of the Construction of Improvements —The actual and direct construction costs of the material, labor, and improvements associated with a development. Such costs exclude developer's fees and other soft costs, including but not limited to architectural, engineering, financing, and legal fees, and other pre- and post- construction fees and expenses. Increment District —The area from which increment is generated. For purposes of the Project Plan, the Increment District and the Project Area are the same. Increment - The ad valorem increment is the ad valorem revenue in excess of the revenue generated by the base assessed value of the Increment District (as determined by the Tulsa County Assessor in accordance with the Oklahoma Local Development Act), i.e., the new revenue attributable to increases in the value of property within the Increment District. The sales tax increment is a portion of the City's sales taxes generated within the Increment District, to be determined by a formula to be approved by resolution of the Owasso City Council in accordance with the Oklahoma Local Development Act. Light Industrial Business — A business that manufactures products for end users. Products may include, but are not limited to, shoes, clothing, furniture, electronics, lights, hardware, and household items. Oklahoma Local Development Act —The law passed by the Oklahoma Legislature to implement Section 6C of Article X of the Oklahoma Constitution, which empowers the governing bodies of cities, towns, and counties to apportion tax increments to help finance the public costs of economic development. 62 O.S. §850, et seq. 6 DRAFT 3 -22 -17 Owasso Red bud District Pro iect Plan —The document approved by the City Council of the City of Owasso on December 20, 2016, by the adoption of Ordinance 1093, that established Increment District No. 1, City of Owasso, pursuant to and consistent with the Oklahoma Local Development Act. Project Area — The area within which project activities occur. For purposes of the Project Plan, the Project Area and the Increment District are the same. Small Business — A business that is independently owned and operated by an individual from or entity incorporated in Oklahoma that has fewer than 20 employees (full- or part -time) at the time of the submission of an application seeking a Small Business Enhancement. Start-up or Incubator Space — A below- market rate office available for lease to help create and grow new businesses. Such space may provide common support and services among many businesses in an effort to reduce overhead and operational costs. 7 DRAFT 3 -22 -17 EXHIBIT A Map of Project Area and Increment District WAYMRIIIWIII Downtown Overlay District Plan SECTION 860.5 DOWNTOWN OVERLAY DISTRICT 860.5.1 GENERAL DESCRIPTION It is the purpose and intent of the Downtown Overlay District to provide enhanced standards to protect and enhance the unique characteristics of the Main Street, 76th St and downtown areas. Overlay Districts may also be used to protect or facilitate a particular design theme established through specific architectural styles or periods, or to protect or facilitate site plan conventions such as setbacks that are both minimums and maximums. 860.5.2. PURPOSE • Encourage sustainable development that will become a long term asset to Owasso. • Promote economic growth and redevelopment of the downtown Owasso area. • Encourage residential development as part of commercial development and to replace blighted properties on the fringe of the downtown area with new and higher - density residential. • Encourage the development of office space through standalone and mixed -use development. Office space is encouraged at a higher- density and multi -story structures. • Giving special attention to landscaping, buffering, signage, lighting and building setbacks in those districts identified as needing special attention. • Giving special attention to the existing architectural style or to the style that is planned, so as to create an easily identifiable area in those areas identified as architecturally significant. • Promote the history of Owasso. • Encourage quality, attractive and unique architecture. • Implement the Downtown Development District as described in the 2030 GrOwasso Land Use Master Plan and 2001 Downtown Master Plan. • Create a vibrant arts and entertainment district. • Create an area where development can be accomplished at a higher - density than allowed in any other commercial and residential areas of Owasso. • Attract new businesses and retain small businesses in the downtown area. • Revitalize Main Street and create a true Main Street environment. • Establish regulations that protect the investment of existing and new businesses from unattractive, non - compatible uses. • Ensure the area is visually pleasing, sustainable, and developed in a coordinated fashion. • Ensure a high quality of development that will ultimately generate an economically enhanced and pedestrian friendly area for Owasso. • Follow the principals of the Quality of Life Initiative and the GrOwasso 2030 Land Use Master Plan. • Encourage locally -owned and Made in Oklahoma businesses 860.5.3 DOWNTOWN OVERLAY DESIGNATED A. BOUNDARY MAP The boundaries of the attached map (figure t) depicts the proposed Downtown Overlay Area. All properties within the depicted boundaries are subject to the rules and regulations within this chapter and the Owasso Zoning Code B. MAP AMENDMENTS No change in the boundary of the Downtown Overlay District shall be authorized, except by the City Council pursuant to the procedures outlined in Chapter 13, Amendments. 2 Downtown Overlay District Boundaries E ire TT- W WI n fl _ D tit Si at I-D CSI_ -❑ q� -� ELI Me 314 7 I ! I i Figure 1 <7 1" = 376 it Downtown Overlay Map �Y 860.5.4 PERMITTED USES The base zoning districts of properties fully or partially within the designated overlay district shall not be affected except as noted in this chapter. All applicable regulations for use, yard, area, lot dimensions, utility placement, and landscaping shall be those specified for each district, including planned unit development (PUD) stipulations. A. USE RESTRICTIONS 1. In AG districts, only existing agricultural uses shall be permitted to continue and be subject to all applicable standards and regulations in Section 300- 330. No Specific Use Permits shall be issued for any land zoned AG and no new AG uses or businesses shall be allowed. 2. In each zoning district, all uses respective to that district shalt be permitted by right or with the issuance of a Specific Use Permit, except for those listed below in Section 860.5.4 (A)4. 3. Allowed Uses. Any by right use or those issued with a Specific Use Permit (SUP) shalt be permitted within the Downtown Overlay, unless otherwise restricted in this section. All uses shall be defined by the most recent version of the NAILS (North American Industry Classification System) book. 4. Encouraged Uses: • Retail Uses • Cafes ft Sidewalk cafes • Restaurants (preferred locally or Oklahoma -owned restaurants) • Pub /Bar f# Grill /Wine Bar • Personal Services (salon, barber shop, florist, health store, etc) • Mixed Use (ground floor retail with offices or residential above) • Office space • Coffee shop • Boutiques • Art gallery • Small theatre or music -venue • Book store • Antique store • Farmers Market • Arts Et Crafts Studios • Yoga /Fitness Studio • Small corner store with basic goods • Bakery /Artisan Foods • Entertainment Venues 5. The following By -Right and Specific Use Permit uses shall be prohibited in the Downtown Overlay District. • Industrial Uses except in the IH and IM Zoning District • Any new agricultural uses or businesses Agricultural implement sales Aircraft sates Animal and Poultry Raising Appliance store and repair Arena Auctioneer Auto Rental Auto Sales Auto wash Bait Shop Bindery Boat and Recreational Vehicle sales Bottled Gas Sales Cabinet Maker Camper Sales Casino /Gaming Center Cemetery Cesspool Cleaning Chick hatchery Concrete Construction Service Construction equipment sates Convenience Store Disinfecting Services Drag strip Drive -in theatre Exterminating services Fairgrounds Fence construction company Fuel oil sales Gas Service Station Gas Station Go -kart track Golf Driving range Halfway house Janitorial service Juvenile Delinquency Center Kennel (as primary use) Landfill Lumber yard Mini - storage warehouses (as a primary use) Monument sates Motor vehicle repair and tire shops Motorcycle Sales Oil Well Drilling and Cleaning Establishment Outdoor Kennels (not a part of veterinary or grooming business) Outdoor Recreation including amusement parks Outdoor storage of any kind as the principal use 5 • Plastic material sales • Portable building sales • Portable storage • Power Plant • Pre- Release Center • Race tracks (animal or vehicle) • Sexually - oriented businesses • Shooting range (outdoor) • Taxidermist • Truck rentals • Truck stop • Vending sales and service • Woodworking shop • Wrecker Yards B. NON - CONFORMING USES Non - conforming properties and /or uses, which existed as of the date these regulations became effective, shalt be allowed to continue in the same manner after the effective date of these regulations. However, such non - conforming properties and /or uses shall be subject to these regulations if feasible when: 1. A property owner requests any zoning change; 2. The principle use on the property is discontinued for a period of six (6) calendar months; 3. The property is destroyed or significantly altered (60% or greater); 4. Enlargements or improvements are made to the structures on the property that increase the gross square footage by 25% C. EXISTING USES 1. SINGLE FAMILY RESIDENTIAL - The Downtown Overlay shalt not affect existing single family residential uses. Said uses may continue to exist in perpetuity until such time as they are redeveloped or rezoned for another use. 2. PREVIOUSLY APPROVED PROJECTS OR DEVELOPMENT - Any project or development that has approved development plans or had plans submitted and under review prior to the effective date of this section shalt not be required to comply with these regulations. Previous approvals remain valid unless the approval date lapses or changes are made to previous approvals. This shalt refer to site plans, building plans, Planned Unit Developments or Specific Use Permits submitted prior to the effective date of this section. Said project shall still be required to comply with the zoning regulations in effect at that time. An approved plat shall not constitute approval of a project. The Administrator shall determine if a project meets these criteria. 860.5.5 LANDSCAPE REQURRMENTS Development and or redevelopment shall comply with Chapter 20 of the Owasso Zoning Code whenever possible. Smaller and unique developments shalt provide a landscape plan that shall be approved by the Administrator. 860.5.6 GENERAL REQUIREMENTS A. All development shalt follow City of Owasso procedures and requirements described in Section 2, General Provision, except as noted in this Section. B. Architectural details and /or drawings shall be submitted to the Community Development Department at the time of site plan submittal. Architectural plans shall depict architectural details outlined in this Section and consist of: Preliminary renderings or drawings of building elevations plus typical cross sections to clearly define the character of the project and to ensure these provisions are met; and Clearly described exterior building materials to indicate compliance with this Section. The Administrator shall review the proposed building materials for compliance.. 860.5.7 BUILDING AND SITE DESIGN STANDARDS A. BUILDING ENTRANCE Primary building entrances shall be clearly defined, and shalt be recessed or framed by a sheltering element such as an awning, arcade, overhang, or portico (in order to provide weather protection for pedestrians). Public entrances flush with the building wait with no cover are discouraged. Awnings are encouraged. Awning Standards • Awnings for a building fagade shall be of compatible color, look, shape and height. • Canvas or acrylic materials are encouraged. Aluminum, wood, or plastic awnings are prohibited. • The store name may be painted on the awning (subject to review and approval of the administrator). • Awning hardware shall not be visible. • Awnings shalt provide vertical clearance of no less than 8 feet above sidewalks. • Awnings are not allowed to overhang over vehicular traffic ways. B. OFF STREET PARKING Off street parking areas are encouraged to be located to the side or rear of buildings or in the interior of a block whenever possible. Properties along Main Street shall be required to have the building located along the front property tine. Loading areas shall be located behind the main building and screened in accordance with Chapter 20. All parking lots, drives, aisles and other elements shalt comply with Chapter 9 of the Owasso Zoning Code. C. BUILDING SETBACK It is the intent of this chapter to enhance and preserve the character of the overlay by promoting parking area placement to the rear of lots or along the sides of buildings and bring visually pleasing building architecture to the street, therefore building setbacks along public street frontage may be eliminated with a zero (0) foot setback when possible. Provisions for public sidewalks shall always be made. Public spaces for dining and display are encouraged between the building frontages and the public sidewalk, as tong as a six (6) foot clear path of travel is maintained at all times. Side setbacks shall not be required, so long as buildings meet all building codes and fire rating standards. D. OUTDOOR SPACE Outdoor seating areas, fountains, plazas, courtyards and other elements are encouraged to create a unique, interesting and walkable downtown area. E. SIDEWALKS Ali buildings, parking areas, public spaces, amenity features, and adjoining developments of similar use, shall be linked with sidewalks. Sidewalks shall be provided along public streets that provide access to the development. Sidewalks shalt be constructed in accordance with the standards for sidewalks are required as set forth in City of Owasso Engineering Standards. F. EXTERIOR MATERIALS Exterior building materials shall include brick, glass, split -faced concrete block, stone, stucco, synthetic stucco, or cement -board or wood siding. Metal may be used only as accent material, and cumulatively may not exceed ten (10) percent of the area of any individual exterior wall along any public street. Pre - fabricated or engineered metal buildings are not allowed, though metal can be used as a construction material if covered with one of the allowed materials. These provisions shall not apply to roofs. G. ROOF PITCH Flat roofs and roofs with a pitch of less than 3:12 require a parapet wall. Roofs and screening shalt comply with the regulations set forth in Chapter 20 of the Owasso Zoning Code. Eaves a minimum of one (1) foot from the building face shall profile a pitched roof. Roofing for pitched roofs greater than 6:12 shalt be wood, tile, slate, architectural asphalt shingles, or low- reflectivity metal (flat or matte finish). No roof shall cause water to drain or flow directly onto any public way or sidewalk. Rainwater shall be collected and piped into storm drain systems or cisterns. Bio•swales, rain gardens or. other LID technics are highly encouraged. H. ELECTRICAL AND SERVICES EQUIPMENT HVAC and similar types of incidental machinery or equipment shall be screened from view in accordance with Chapter 20. Utility meters, aboveground tanks, satellite dishes and antennas shall also be screened from view. Wall- mounted mechanical equipment that extends six inches (6 ") or less from the outer building wall shalt be designed to blend in with the color and architectural design of the subject building. Unless a waiver is authorized by the City Council, all electrical and telephone lines and wires including, but not limited to, street lighting, shall be placed underground. Feeder and other major transmission lines may remain overhead. All utility installation shall conform to the City's adopted Technical Standards and Specifications. All utility service lines shall be located underground when feasible. This shall not apply to existing uses or single-family homes. WALL ARTICULATION Facades shall have a recognizable "base" consisting of (but not limited to): walls, ledges, sills, integrally textured materials (such as stone or other masonry), integrally colored and patterned materials, or planters. Facades shall also have a recognizable "top" consisting of (but not limited to): cornice treatments with integrally textured materials (other than colored "stripes" or "bands "), sloping roofs (with overhangs and brackets), or stepped parapets. All sides of a building and any accessory structure shalt utilize materials and design characteristics consistent with those of the front facade. In order to prevent large flat expanses of featureless exterior walls, structures having single watts exceeding twenty five feet (25') in length shalt incorporate one or more of the following features at Least every twenty five feet (25') in length 1. Changes in color, graphical patterning, changes in texture, or changes in material 2. Projections, recesses, and reveals, expressing structural bays or other aspects of the architecture with a minimum change of plane of twelve inches (12 ") 3. Windows and fenestration 4. Gable projections 5. Horizontal /vertical breaks 6. Other similar techniques M. SIGNAGE Signs shall be permitted in accordance with Chapter 18 of the Owasso Zoning Code, with the following exceptions: 1. Pole signs in this district are not allowed. 2. Signs are encouraged to be attached to buildings and located on the face of buildings. All signs not attached to buildings should be of monument form and constructed of materials that complement the main building(s). 3. Alt signs not attached to buildings shall be set in a landscaped bed. 4. Maximum height for signage not attached to a building shalt be six (6) feet. 5. Full video message boards and signs are prohibited within the Downtown Overlay District. 6. Larger and multi - tenant developments shall be allowed to use the Unified Sign Permit process and are encouraged to do so. 7. Signage overhanging the public sidewalk shalt be allowed where building faces are adjacent to property lines. Signs shall be at least eight (8) feet above the sidewalk and shalt require a sign permit. (see figure below). 8. Alt signs not attached to buildings should be of monument form and constructed of materials that complement the main building(s). 10 N. BUILDING ORIENTATION All primary buildings on lots or tracts with frontage on streets within the District, especially Main Street and E 76`h St N. are encouraged to be oriented towards the street. If any such building is on a tot or tract with a second frontage, it shall have equally detailed and prominent facades, constructed of equally high quality materials, facing both the primary street and the secondary street. All buildings are encouraged to be oriented towards the front of the tot, with parking tots towards the rear or alongside buildings. 0. COMMERICIAL DRIVE THROUGH LANES Drive -thru facilities are discouraged in the district. if drive -thru facilities are constructed as a part of the principal use, they shalt be architecturally integrated with the main building. P. SCREEENING OF REFUSE COLLECTION AND LOADING AREAS Refuse collection areas shalt be screened in accordance with Chapter 20. In order to reduce the visual and acoustic impacts of these functions on adjacent properties and public streets, non - enclosed service, storage, and off - street loading areas shall be screened with opaque sight- obscuring walls and /or fences of between six feet (6') and eight feet (8') in height made of durable materials. Screening materials shall be the same as, or of equal quality to, the materials used for the primary building and Landscaping. Q. MIXED USE DEVELOPMENTS Buildings in the District are encouraged to contain ground floor retail or restaurant spaces. Multi -story buildings are encouraged, with a mix of uses (office, retail /commercial, residential). 11 Residential uses above commercial spaces are encouraged and shall be allowed by -right in this district, subject to meeting adopted fire and building code requirements. R. SIDEWALK UTILIZATION Sidewalk cafes and room for sidewalk retail sates outside of businesses is encouraged. A minimum of six (6) feet of public travel path shalt be maintained at all times and sidewalk business shalt not impede this travel area at any time. Businesses shall be required to carry insurance for sidewalk space that holds the City of Owasso harmless and submit site plans for outside activity for approval by the City. S. PARKING 1. Parking shalt be designed in accordance with the Zoning Code. 2. The Administrator may waive or alter parking requirements on unique lots on a case -by -case basis. 3. Multi- family developments shalt provide at least one parking space per unit and are encouraged to meet current parking standards. The Community Development Administrator shalt determine parking requirements. 4. Public parking is encouraged with any new developments and can be counted towards parking requirements (except residential parking minimums). Developers shall work with the City to review and design public parking arrangements. 5. If on street parking is present or permitted on adjacent streets, said parking spaces may be considered to meet or augment parking requirements. An inventory of such spaces shalt be made and reviewed against the parking needs of other businesses in the vicinity. T. MULTI - FAMILY DEVELOPMENT Individual multi - family developments in excess of six (6) units shall proceed through the rezoning and PUD process in accordance with the Zoning Code. For multi - family developments of six (6) units or less, the project shall only be required to rezone to the appropriate multi - family district (unless already zoned commercial) and proceed through administrative site plan review. All additional standards shalt be met. U. RESIDENTIAL DEVELOPMENT Residential redevelopment is encouraged, with mixed -use, multi - family, townhome, triplex and duplex development. 1 and 2- family residential development shall be allowed on any residentially -zoned tot. Development of up to 6 dwelling units shalt be allowed by -right on any commercially zoned lot. V. STORMWATER DETENTION Detention shalt only be required on new development that increases the impervious area. Alt detention requirements shall be determined by the Owasso Public Works Department. These requirements shall not be applicable to residential dwellings up to 6- units. 12 W. FLOOR AREA RATIO (FAR) There shall be no Floor Area Ratio (FAR) requirements in the district. X. AMENITIES 1. Smaller multi - family developments shalt not be required to meet the amenity requirements established in the PUD Chapter of the Zoning Code. Amenities should be placed internally when possible in larger multi - family developments (workout room, rec room, pool area, etc.), unless said amenities are made available to the public. 2. Commercial developments are encouraged to provide public amenities whenever possible (benches, fountains, play areas, plaza areas, etc.) EXCESS RIGHT -OF -WAY (ROW) When development occurs along public rights -of -way that have excess ROW (ex. Non - arterials with 70' ROW width), closing of the public ROW shall be encouraged where possible. An alternative is to provide public parking stalls in these areas. Closing of right -of -way shalt be subject to approval of the Owasso Public Works Department Z. ADMINISTRATIVE REVIEW Unless cited within this chapter or another section of the Owasso Zoning Code, review of these guidelines shall be performed at the Administrative level. The Administrator and /or his designee may approve variations to the regulations set forth in this chapter or alternate treatments, so long as the intent of the ordinance is met. 13 EXHIBIT C Development Project Assistance Application OWASSO REDBUD DISTRICT PROJECT PLAN INCREMENT DISTRICT NO 1 ASSISTANCE IN DEVELOPMENT FINANCING DEVELOPMENT PROJECT ASSISTANCE APPLICATION The Application must be fully completed before submission to the Community Development Department of the City of Owasso at 200 S. Main Street, Owasso, Oklahoma 74055. The omission of requested information may result in delays. The information requested is necessary to conduct a thorough financial and economic analysis of the proposed project. Please include any supplemental information, as may be necessary for purposes of analysis. Applicant /Owner Information Name of Applicant: Title: Address: Contact Information Address: Phone Number(s): Email(s): Name of Business: Type of Business (LLC, LP, etc.): Contact Information for Key Project Participants: IL Project Site Information Address of Project Site: Attach Map(s) of Project Site Legal Description of Project: 1 DRAFT 2 -7 -17 Square Footage and Dimensions of Project Site: Existing Zoning of Project Site: Description of Existing Improvements: Ill. Project Information Name of Project: Description of Project: Market and Financial Feasibility of Project: Public Improvements Necessary for Project: Project Costs Construction Costs: Architectural and Engineering Fees: Other Professional Fees: Developer Fee: TOTAL: IV. Financial Information Proposed Sources of Funds Permanent Financing: Equity: Public Funds: 2 DRAFT 2 -7 -17 Other: Attach the following documents: Balance Sheet, dated December 31 of past year and current year -to -date Income Statement, past calendar year and current year -to -date Cash Flow Statement, past calendar year and current year -to -date Project Development Pro Forma Tenant Occupancy Schedule Letters of Intent and /or Contracts Applicant hereby certifies that all information, including all documents and materials submitted with this Application, are true to his /her best knowledge and belief and are submitted for the purpose of consideration of assistance in development financing, consistent with and pursuant to the Owasso Redbud District Project Plan and the Policy Guide. Applicant: Name (Print) Signature Date DRAFT 2 -7 -17 Small Business Enhancement Application OWASSO REDBUD DISTRICT PROJECT PLAN INCREMENT DISTRICT NO 1 ASSISTANCE IN DEVELOPMENT FINANCING SMALL BUSINESS ENHANCEMENT APPLICATION The Application must be fully completed before submission to the Community Development Department of the City of Owasso at 200 S. Main Street, Owasso, Oklahoma 74055. The omission of requested information may result in delays. Please include any supplemental information, as may be necessary for purposes of analysis. Business Name: Address: Contact Person /Owner: Phone Number: Email: What are the proposed improvements to the property? What dollar amount are you requesting? What is the proposed total cost of the improvements? (Please provide any quotes for materials, supplies, labor as an attachment to this application.) What is the source(s) of funds that is available to complete the improvements and match the amount you are requesting? 1 DRAFT 2 -7 -17 What impact would the proposed improvements have on your business? (increased customer traffic, increased sales, visibility, ability to add a new product or service, etc.) Why do you believe the proposed improvements are a worthy endeavor for your business? Is this property owned by someone other than the applicant? if yes, please attach letter from property owner agreeing to allow requested improvements to occur. Please attach any additional information (pictures, schematics, documentation, quotes, accompanying information, etc.) with the application. Applicant hereby certifies that all information, including all documents and materials submitted with this Application, are true to his /her best knowledge and belief and are submitted for the purpose of consideration of assistance in development financing, consistent with and pursuant to the Owasso Redbud District Project Plan and the Policy Guide. Applicant: Name (Print) Signature Date DRAFT 2 -7 -17 Employment Generation Assistance Application OWASSO REDBUD DISTRICT PROJECT PLAN INCREMENT DISTRICT NO 1 ASSISTANCE IN DEVELOPMENT FINANCING EMPLOYMENT GENERATION ASSISTANCE APPLICATION The Application must be fully completed before submission to the Community Development Department of the City of Owasso at 200 S. Main Street, Owasso, Oklahoma 74055. The omission of requested information may result in delays. Please include any supplemental information, as may be necessary for purposes of analysis. I. Applicant Information Business Name: Type of Business (LLC, LP, etc.): Address: Contact Person /Owner: Phone Number: Email: II. Project Information Name of Project /Business: Description of Project /Business: Market and Financial Feasibility of Project /Business: Public Improvements Necessary for Project /Business: Projected Number of New Jobs: 1 DRAFT 2 -7 -17 Description of New Jobs: Description of the Need for Public Assistance: Impact of Project on Existing Business: Impact of Project /Business on Community: Please attach any additional information (pictures, schematics, documentation, accompanying information, etc.) with the application. Applicant hereby certifies that all information, including all documents and materials submitted with this Application, are true to his /her best knowledge and belief and are submitted for the purpose of consideration of assistance in development financing, consistent with and pursuant to the Owasso Redbud District Project Plan and the Policy Guide. Applicant: Name (Print) Signature Date DRAFT 2 -7 -17 CITY OF OWASSO RESOLUTION 2017 -01 A RESOLUTION OF THE CITY OF OWASSO, OKLAHOMA, APPROVING THE POLICY GUIDE FOR IMPLEMENTATION OF THE OWASSO REDBUD DISTRICT PROJECT PLAN AND INCREMENT DISTRICT NO. 1. CITY OF OWASSO WHEREAS, the City of Owasso, Oklahoma ( "City "), pursuant to the Oklahoma Local Development Act, 62 O.S. §850, et seq. ( "Act "), adopted Ordinance 1093, effective December 20, 2016, approving the Owasso Redbud District Project Plan ( "Project Plan ") and establishing Increment District No. 1, City of Owasso, a sales tax and ad valorem increment district ( "Increment District "); and WHEREAS, the purpose of the Project Plan is to help the City achieve its development objectives by authorizing the appropriate and necessary public support and assistance for the development and enhancement of the area surrounding Main Street, known as the Redbud District, as a special and unique place within Owasso, a place to live, work, shop, and play ( "Project "); and WHEREAS, the Project Plan supports the City's efforts to achieve its development objectives, improve the quality of life for its citizens, stimulate private investment, and enhance the tax base, thereby making possible investment that would be difficult without the adoption of the Project Plan and the apportionment of incremental ad valorem and sales tax revenues; and WHEREAS, the Project Plan authorizes the allocation of incremental revenues to an apportionment fund to be used to pay authorized Project Costs, including public infrastructure, facilities, and improvements, and assistance in development financing; and WHEREAS, in order to provide guidance regarding the allocation of assistance in development financing authorized by the Project Plan, it is appropriate and desirable to have an implementation document that describes general guidelines for such allocations; and WHEREAS, City staff and its consultants have created such implementation document entitled Policy Guide; and WHEREAS, the City hereby finds that the proposed Policy Guide is appropriate, desirable, should be approved, and utilized by City staff for the implementation of the Project Plan and Increment District No. 1. THAT: NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OWASSO, Section One: The Policy Guide is hereby approved and City staff is hereby directed to utilize the Policy Guide for the implementation of the Project Plan and Increment District No. 1. Section Two: Consistent with the Policy Guide, City staff is hereby authorized to accept and review applications for assistance in development financing submitted pursuant to the Policy Guide and to take such other actions as may be necessary or appropriate to analyze such applications. Section Three: City staff is hereby directed to negotiate the terms of development agreements consistent with the Policy Guide based upon submitted applications and to submit such development agreements to the Owasso Public Works Authority for consideration and approval, as appropriate. Section Four: City staff is hereby authorized to take such actions as may be necessary or appropriate, including making minor amendments and revisions to the Policy Guide, applications, and forms for administrative purposes, to implement this approval and the provisions of the Policy Guide. PASSED AND APPROVED this 4th day of April, 2017. (SEAL) Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney Lyndell Dunn, Mayor CITY OF OWASSO RESOLUTION 2017 -02 A RESOLUTION OF THE CITY OF OWASSO, OKLAHOMA, DETERMINING THE SALES TAX BASE OF INCREMENT DISTRICT NO. 1, CITY OF OWASSO, AND THE FORMULA FOR DETERMINING THE SALES TAX INCREMENTS GENERATED FROM THE INCREMENT DISTRICT WHEREAS, the City of Owasso, Oklahoma ( "City "), pursuant to the Oklahoma Local Development Act, 62 O.S. §850, et seq. ( "Act "), adopted Ordinance 1093, effective December 20, 2016, approving the Owasso Redbud District Project Plan ( "Project Plan ") and establishing Increment District No. 1, City of Owasso, a sales tax and ad valorem increment district ( "Increment District ") as of that same date; and WHEREAS, Section 853(9) of the Act provides that a portion of sales taxes, other local taxes or local fees collected each year, reasonably determined by a formula approved by the governing body to be generated by the project, may be apportioned for specific project costs or as a specific revenue source for other public entities in the area in which the project costs take place; and WHEREAS, the Constitution of the State of Oklahoma, Article 10, Section 6C, which the Act implements, provides that a direction of apportionment may be prospective and may continue for one or more years, and apportioned tax increments may be pledged beyond the current fiscal year for the repayment of indebtedness of public entities; and WHEREAS, the Project Plan and Ordinance 1093 provide that the increment of tax revenues generated from the Increment District shall be apportioned to pay project costs under Section VIII of the Project Plan, and that the sales tax increment generated from within the Increment District shall be determined by a formula to be approved by resolution of the City Council in accordance with the Act; and WHEREAS, the proposed formula for determining the sales tax increment generated from within the Increment District is reasonable, appropriate, desirable, and should be approved. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OWASSO, THAT: Section One: Pursuant to the Act and Ordinance 1093, the sales tax increment generated from within the Increment District shall be determined by the formula set forth below, which is hereby approved by the City Council. Section Two: The sales tax increment is two percent (2 %) of the gross proceeds or gross receipts derived from the commercial retail transactions from new businesses in the Increment District that are taxable under the sales tax code of Oklahoma (including any and all amendments thereto and revisions thereof). Section Three: The sales tax base for the Increment District is $0.00. Section Four: Pursuant to Section 6C of Article X of the Constitution of the State of Oklahoma and the Act, the direction of apportionment shall continue beyond the current fiscal year for the period of the Increment District, as determined by law. Section Five: In determining the sales tax generated by the Increment District, the City shall employ reasonable and consistent accounting procedures in order to reflect, as accurately and fairly as possible, sales tax revenues attributable to the activities within the Increment District. PASSED AND APPROVED this 4th day of April, 2017. Lyndell Dunn, Mayor (SEAL) Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney ' CENTER FOR ECONOMIC Flo DEVELOPMENT LAW MEMORANDUM To: Warren Lehr, City Manager, City of Owasso From: Emily K. Pomeroy Date: March 2, 2017 l m1cs All Rta&l,tpc P i,ItCiV£ Lenil�r i4. Pcrlcro� Lisa M. Sisrdasi 1ci`r Sabin Re: Policy Guide Assistance in Development Financing Provisions 3'11`or.h Ha ry Su;, 100 t?klahmna Cicp, C141zLmna 30) 23 ; 606 rlaenaors �. 4P \ V :F t C O 1112. V thlY: The purpose of this memorandum is to discuss the application of assistance in development financing, as summarized in the proposed Policy Guide, specifically in relation to investments made by property owners or developers in the amount of less than $200,000.00. Background The Policy Guide, currently being reviewed by City staff and City Council, is a proposed working document to assist in the implementation of the Owasso Redbud District Project Plan ( "Project Plan ") and Increment District No. 1, City of Owasso ( "Increment District'), adopted by City Council on December 20, 2016, by Ordinance 1093. The Policy Guide is meant to provide a statement of the method of calculating and means of providing assistance in development financing, as authorized by the Project Plan. However, there are certainly instances where it may be appropriate and desirable to deviate from the Policy Guide. Indeed, the Policy Guide itself states that should the provisions of a development agreement or contract approved by the City or the Owasso Public Works Authority deviate from the provisions of the Policy Gide, the development agreement or contract will control. The Concern The Policy Guide provides for and defines three categories of assistance in development financing: Development Project Assistance, Small Business Enhancements, and Employment Generation Assistance. Project Development Assistance may be provided to property owner developers making an investment in the amount of more than $200,000.00. Small Business Enhancements, in a maximum amount of $1,500.00, may be provided to businesses who make $3,000 or more in improvements to or near the exterior of the building in which they are located. In its February 14, 2017, City Council Study Session, there was discussion among the City Council and staff about the fact that the Policy Guide does not specifically provide for assistance to property owners that make improvements to their properties, but do not meet the threshold $200,000.00 amount. The concern is that the $1,500.00 Small Business Enhancement will be insufficient in these instances. In other words, the posed question is why Warren Lehr March 2, 2017 Page 2 not provide a higher level (more than $1,500.00) of assistance in development financing to those making investments of more than $3,000, but less than $200,000.00. The short answer is that, based on our experience with other area -wide development efforts, the Increment District will not be successful if the increment generated is spent assisting projects that do not make a large and significant impact on the area. The goal of the Project Plan is to assist the most impactful developments that, by their existence, will create the market necessary for development to occur on its own in the Redbud District. The Development Project Assistance and the Small Business Enhancements are two separate and distinct categories. The Development Project Assistance is the real driver of development success. The Small Business Enhancements are good, albeit modest, signals of support for businesses in the Redbud District. The Proiect and the Public Assistance The impetus for the Project Plan was the Downtown Overlay District Plan. By its language, the Downtown Overlay District Plan specifically encourages and promotes higher density and mixed uses. It lays out the vision for the downtown: urban building orientation, zero lot line setbacks, and uses that include a mix of retail, office, residential, multi - family developments, and enhancement of the public space. That vision is intentionally bold and a significant change from most of the development that currently exists downtown. The Project Plan seeks to provide public assistance to projects that meet the bold vision of the Downtown District Overlay Plan. While it is difficult to determine what will be the most meaningful projects, setting a threshold amount is a way to try to assure that overall investment will be significant, not only in the amount of new property taxes generated, but in impact on the Redbud District and the community as a whole. That is why the $200,000.00 (based on estimated costs to construct a marketable duplex) benchmark investment amount is important. While lower levels of private investment may produce increases in ad valorem, there are a number of goals in the Project Plan that are more than simply increases in ad valorem. They include density, form, design, and creating a sense of destination. The type and scale of development that the Project Plan intends to stimulate will require significant private investment. A face lift or simple renovation to an existing building is not the bold and significant development that the Project Plan or the Downtown Overlay District Plan envisions. Further, smaller investments will not increase property values to a level that the projected increment generation and overall potential of the Increment District can be realized. In analyzing development potential, sites likely to see large -scale and significant development were used to calculate the taxable assessed value increases and estimate increment potential. Of course, not every property in the Increment District will experience a large renovation or demolition with new construction. Smaller investments will occur, and that will be good for the Increment District overall. However, not every investment made, particularly those that do not meet or exceed the City's development goals for the Redbud District as stated in the Downtown Overlay District Plan and the Project Plan, should be incentivized. That approach is unlikely to produce sufficient increment to fund the Project Costs authorized by the Project Warren Lehr March 2, 2017 Page 3 Plan. If generated increment is used to provide assistance in development financing to projects with lower levels of private investment, opportunities for larger projects with higher amounts of private investment and thus higher amounts of increment generated and community impact will be unavailable. To fully realize the development potential and increment generation projected in the Project Plan, assistance in development financing needs to be provided to only those large - scale, highly- desired projects making a significant positive impact on the Redbud District consistent with the vision of the Downtown Overlay District Plan. For each project, development agreements will state the terms of the available public financial assistance and will ensure that the Owasso Public Works Authority has input and approval on the quality, type, and scale of development that the City wants to encourage. The agreements will contractually obligate property owners to push prospective developments in terms of design, street front presence, and density. Incentivizing development that does not make the Redbud District the walkable, pedestrian - friendly, unique place that the City desires greatly decreases the potential benefits of tax increment financing. The Project Plan and the Policy Guide are set up to maximize the potential of the Increment District and incentivize large- scale, significant projects. Conclusion The Policy Guide is meant to provide implementation and administrative guidance. As mentioned above, there may be instances when it is appropriate and desirable to deviate from the Policy Guide. It may be that there is a project of less than $200,000.00 investment, but that provides an important improvement to the Redbud District, that the City finds appropriate and desirable to assist. This is the City's choice, and it is not prohibited by the Policy Guide. However, in our view, those instances should be the exception and not the rule. The Policy Guide should encourage the highest and best use of property within the Increment District. We are happy to have the opportunity to address this issue and are excited that the City is exploring all possible ways to implement the Project Plan and develop the Redbud District. If we can address additional questions, please do not hesitate to contact us. Adopted December 20, 2016 OWASSO REDBUD DISTRICT PROJECT PLAN INCREMENT DISTRICT NO. 1, CITY OF OWASSO PREPARED BY: THE CITY OF OWASSO, OKLAHOMA G \TY OF OWA O _ - �'y o� \NO OFyTHE WITH THE ASSISTANCE OF: CENTER FOR ECONOMIC DEVELOPMENT LAW 301 North Harvey, Suite 100 Oklahoma City, Oklahoma 73102 (405) 232 -4606 econlaw @econlaw.com OWASSO REDBUD DISTRICT PROJECT PLAN I. INTRODUCTION The Owasso Redbud District Project Plan is a project plan as defined under the Oklahoma Local Development Act, 62 O.S. §850, et seq., and is referred to here as the "Project Plan." The project is being undertaken by the City of Owasso, Oklahoma ( "City ") to develop the area surrounding Main Street, known as the Redbud District, achieve the City's development objectives, improve the quality of life for its citizens, stimulate private investment, and enhance the tax base. At the heart of this project is the creation of the Redbud District as a special and unique place within Owasso, a place to live, work, shop, and play. Beginning with the Downtown Master Plan in 2001, the City has prioritized the revival of its Main Street and surrounding area. Since that time, through several planning documents, including approval of the Downtown Overlay District promoting smart development in the area, and robust branding, the Redbud District is ripe for its transformation. The City, through this Project Plan, is continuing its effort to revive its downtown and make the Redbud District a destination area for residents and visitors The effort to create such a place requires public assistance to stimulate private development. This Project Plan is a critical element in fostering public - private partnerships to create the type of development that the City seeks but can achieve only by means of the financing tools available under the Oklahoma Local Development Act, including tax increment financing. An increment district provides funding for public sector costs to stimulate private development and provide improvements to and beautification of the area to create the dense, high - quality development that the City contemplates. The project will be financed from a combination of public and private sources, including apportionment of ad valorem and sales tax increments from Increment District No. 1, City of Owasso. II. BOUNDARIES OF PROJECT AREA AND INCREMENT DISTRICT The Project Area is the area in which project activities will take place and is generally located within the following boundaries: beginning at the western terminus of North Carlsbad Street, east along West 3rd Street to the east side of North Atlanta Street, north one lot, then east one lot, then north to West 4th Street, then east along West 4th Street to North Main Street, south to one lot north of West 3rd Street, then east along West 3rd Street to one lot before Cedar Street, south to East 2nd Street, then east along East 2nd Street to the west Owasso Expressway service road, then south along Owasso Expressway to East 71st Street, west generally along East 71st Street to South Main Street, north to West 5th Avenue, west to North Mingo Road, north along Mingo Road to West 2nd Avenue (E 76th St N), east along West 2nd Avenue to the western side of the Owasso Sertoma Center, north to the railroad tracks, then across the railroad tracks back to North Carlsbad Street and West 3rd Street. The Increment District is designated Increment District No. 1, City of Owasso, and is the area from which the increment is generated. Increment District No. 1 is the same area as the Project Area. The Project Area and Increment District No. 1 boundaries are depicted on Exhibit A. The Project Area and Increment District No. 1 boundaries are described on Exhibit B. 1 III. ELIGIBILITY OF PROJECT AREA Most of the Project Area is an enterprise area, as defined by the Oklahoma Local Development Act. It lies within an enterprise zone, designated by the Oklahoma Department of Commerce to be a disadvantaged portion of the City of Owasso. All of the Project Area is a reinvestment area, as defined by the Oklahoma Local Development Act. Public improvements are required to reverse economic stagnation or decline, to serve as a catalyst for expanding employment, to attract investment, and to preserve and enhance the tax base. Investment, development, and economic growth in the area are difficult, but possible if the provisions of the Oklahoma Local Development Act are used. The Project Area is unproductive, undeveloped, underdeveloped, or blighted within the meaning of Article 10, §6C of the Oklahoma Constitution, and suffers from conditions inhibiting development. IV. OBJECTIVES The principal objectives of the project and Increment District No. 1 are: A. To achieve development goals and objectives for the Redbud District contained in the Downtown Master Plan, the Downtown Overlay District Plan, and the GrOwasso 2030 Land Use Master Plan. B. To preserve and enhance the tax base and make possible investment, development, and economic growth that would otherwise be difficult without the project and the apportionment of incremental ad valorem and sales tax revenues. C. To support the creation of attractive, high - quality, and viable mixed -use developments to draw residents and visitors. D. Where appropriate, to support the development, improvement, and /or expansion of light industry to increase employment. E. To encourage existing property and business owners in the Redbud District to invest and to attract new investment and business to the Project Area. F. To provide start-up and incubator space to new and expanding businesses and to promote small- business - friendly opportunities for innovation and collaboration in the Project Area. G. To stimulate and promote the Redbud District as a walkable, vibrant destination. N. To provide a public benefit through the construction of public infrastructure and improvements to allow for the development of the area. V. STATEMENT OF PRINCIPAL ACTIONS Implementation actions for the project, including all necessary, appropriate and supportive steps, will consist principally of the following: 2 A. Project planning, design and approval. B. Public infrastructure improvements. C. Development of mixed -use projects, as well as retail, restaurant, residential, and office projects. D. Enhancement of existing businesses and encouragement of new businesses. E. Creation of start -up and incubator spaces for new and expanding businesses. VI. ESTABLISHMENT OF INCREMENT DISTRICT NO. 1, CITY OF OWASSO A. This Project Plan creates Increment District No. 1, City of Owasso, an ad valorem and sales tax increment district. B. The sales tax increment is a portion of the City's sales taxes generated within Increment District No. 1, to be determined by a formula to be approved by resolution of the Owasso City Council in accordance with the Oklahoma Local Development Act. C. The ad valorem increment is the ad valorem revenue in excess of the revenue generated by the base assessed value of Increment District No. 1 (as determined by the Tulsa County Assessor in accordance with the Oklahoma Local Development Act), i.e., the new revenue attributable to increases in the value of property within Increment District No. 1. D. The ad valorem and sales tax increment may be used to pay Project Costs authorized by Section VIII of this Project Plan for a period not to exceed twenty -five (25) fiscal years from the effective date of Increment District No. 1, as provided by law, or the period required for payment of the Project Costs authorized by Section VIII, whichever is less. During the period of apportionment, the tax apportionment fund (1) shall be available to pay Project Costs under Section VIII, (2) shall constitute special funds of the City, or, at the direction of the City, the Owasso Public Works Authority, a public trust, or another public entity designated by the City, and (3) shall not be subject to annual appropriation as a part of the general fund of the City. VII. PROJECT AND INCREMENT DISTRICT AUTHORIZATIONS A. The City is designated and authorized as the principal public entity to carry out and administer the provisions of this Project Plan and to exercise all powers necessary or appropriate thereto as provided in the Oklahoma Local Development Act, 62 O.S. §854. B. The Owasso Public Works Authority (OPWA), or another public entity designated by the City pursuant to Section VI, is authorized and designated to carry out implementation actions for the project, including all necessary, appropriate, and supportive steps pursuant to development agreements with private developers. Such public entity is also authorized and designated to carry out those provisions of the project related to issuance of bonds or notes as provided in Sections 854(B) and 863 of the Oklahoma Local Development Act, subject to approval of the governing body of the City of any 3 specific notes or bonds. OPWA is authorized to assist in carrying out this Project Plan and to exercise all powers necessary or appropriate thereto pursuant to Section 854 of the Oklahoma Local Development Act, except for approval of this Project Plan and those powers enumerated in paragraphs 1, 2, 3, 4, 7, 13 and 16 of Section 854. As a public entity designated by the City, OPWA or another public entity designated by the City is authorized to: (1) issue tax apportionment bonds or notes, or both; (2) pledge revenues from current and future fiscal years to repayment; (3) incur Project Costs pursuant to Section VIII of this Project Plan; (4) provide funds to or reimburse the City for the payment of Project Costs and other costs incurred in support of the implementation of the project; and (5) incur the cost of issuance of bonds for payment of such costs and to accumulate appropriate reserves, if any, in connection with them. Project Costs shall mean (a) the public costs authorized to be paid pursuant to Section VIII of this Project Plan, and (b) costs necessary or appropriate to implement this Project Plan other than costs authorized by Section VIII, which may be authorized without amendment to this Project Plan. C. The City Manager, Warren Lehr, or his successor in office shall be the person in charge of implementation of the Project Plan in accordance with the provisions, authorizations, and respective delegations of responsibilities contained in this Project Plan. Vlll. BUDGET OF ESTIMATED PROJECT COSTS TO BE FINANCED BY TAXES APPORTIONED FROM INCREMENT DISTRICT NO. 1, CITY OF OWASSO A. The Project Costs will be financed by the apportionment of ad valorem and sales tax increments from Increment District No. 1. The Project Costs categories are: Assistance in Development Financing $ 13,800,000.00 Public Infrastructure, Facilities, and Improvements $ 3,000,000.00 Implementation and Administration $ 200,000.00 TOTAL Project Costs $ 17,000,000.00 Plus any financing costs, costs of issuance, necessary or appropriate reserves, and interest on repayment of Project Costs. B. Additional costs necessary or appropriate to implement this Project Plan that are to be financed by other than apportioned tax increments may be approved by the City at any time. The provisions of this Section VIII are not a limitation on Project Costs to be financed by other than apportioned tax increments. C. Assistance in Development Financing will be provided only for projects that are determined, in the City's and /or OPWA's discretion: (1) to meet the City's approved development goals and objectives for the Project Area, as expressed from time to time in the City's plans and policies, and (2) to provide adequate consideration and public benefit in return for the public investment. 4 IX. FINANCING PLAN AND REVENUE SOURCES A. Financing Plan. Some public improvements, in anticipation of private investment, will be funded by the City from sources other than apportioned tax increments, which may be reimbursed once increment is generated by the development within Increment District No. 1. Private developers within the Project Area may be required to construct the necessary improvements for specific projects at their initial expense. The financing of private developments will be provided by private equity and private financing. Most Project Costs incurred in connection with the implementation of the Project Plan will be financed on a pay -as- you -go basis. B. Financing Authorizations. Without assistance, development of this type and on this scale within the Project Area would not occur. The implementation of the Project Plan shall be financed in accordance with financial authorizations, authorized from time to time by the City. C. Financing Revenue Sources. The revenue sources expected to finance Project Costs authorized by Section VIII are the incremental ad valorem and sales tax revenues attributable to investment and development within Increment District No. 1. D. Financial Reports and Audits. The development activities undertaken by the City, pursuant to this Project Plan, shall be accounted for and reported by the appropriate and necessary annual fiscal year audits and reports. E. Other Necessary and Supporting Costs. OPWA or another public entity designated by the City pursuant to Section VI, is authorized to issue bonds and notes and to apply for and obtain grants from other sources for costs incurred or to be incurred in connection with the project and the construction of improvements therein in addition to Project Costs to be financed pursuant to Section VIII. X. PRIVATE AND PUBLIC INVESTMENTS EXPECTED FOR THE PROJECT A. Private and Public Investments Expected from the project and Increment District No. 1. The total private investment in the Project Area if fully realized is estimated to exceed $100,000,000.00. Private investment in Increment District No. 1 is expected to consist of new mixed -use developments, expansion of existing businesses, creation of new businesses, development of new retail, restaurant, residential, and office projects, and light industrial development (where appropriate). Public investment will include public infrastructure improvements and assistance in development financing to support private investment and enhance new and existing businesses. G B. Public Revenue Estimated to Accrue from the Project and Increment District No. 1. The estimated incremental increases in tax revenue, which will serve as the revenue source for financing the Project Costs authorized by Section VIII, is the public revenue directly attributable to the project described herein. Both the City and the State will experience increases in tax revenues that are not a part of Increment District No. 1. Ad valorem taxing entities will experience additional revenues from increasing values within the surrounding area but outside of Increment District No. 1. Incremental sales tax revenues are estimated to range between $35,000 and $75,000 annually. Incremental ad valorem revenues are estimated to range between $280,000 and $1,350,000 annually. Total incremental revenues estimated to be generated over the 25 -year lifespan of Increment District No. 1 range between $18,000,000 and $25,000,000. The developments anticipated by the project will not result in a measurable increase in demand for services by or in costs to the affected taxing entities. The economic benefits of the project for the affected taxing jurisdictions indicate positive financial impacts for the entire community. The aggregate impacts from implementation of the Project Plan are positive and include the achievement of the objectives set forth in Section IV. XI. LAND USE Existing uses and conditions of real property in Increment District No. 1 are shown on the attached Exhibit C. A map showing the proposed improvements to and proposed uses of the real property in Increment District No. 1 is attached Exhibit D. Implementation of the Project Plan requires no changes to the GrOwasso 2030 Land Use Master Plan or zoning. The Project Plan complies with the objectives and priorities of the GrOwasso 2030 Land Use Master Plan. E Exhibit A Project Area and Increment District No.1 Boundaries - a.. 41w Y A Jig f •�-- rnLl O�q _ Al L --.ice �..�.+. r,' ',` � a7IL ` Exhibit B Project Area and Increment District No. 1 Boundaries Legal Description Section A Beginning at the southeast corner of Lot 6, Block 1 of the Owasso Industrial Park, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence west along said south lot line a distance of 57 feet, thence north along said lot line a distance of 283 feet, Thence west along south lot of said lot a distance of 490 feet, Thence north along said lot line a distance of 24 feet, Thence west along said lot line a distance of 41 feet, Thence north along said lot line a distance of 240.2 feet to the northwest corner of said Lot 6, Thence to a point 17.45 feet north and 50.26 feet west of northwest corner of said Lot 6, Thence west a distance of 393.5 feet to a point 149.63 feet south of the southwest corner of Lot 1, Block 1 of Owasso Industrial Parks Phase IV, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence north a distance of 332.1 feet to the Northwest corner of said Lot 1, Block 1, Thence east a distance of 87.7 feet to a point on the north lot line of said Lot 1, Block 1, Thence north a distance of 255 feet to a point 165 feet south and 310 feet east of the southwest corner of Lot 5, Block 1 of Ivadel, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence west a distance of 310 feet to a point 165 feet south of said Lot 5, Block 1, Thence north a distance of 495 feet to the northwest corner of Lot 1, Block 1, of Ivadel, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence west a distance of 457.07 feet to the southwest corner of Lot 4, Block 34, Owasso Original Town, a subdivision in the City of Owasso, Tulsa County, Oklahoma, also a point on the east right -of -way line of the Southern Kansas Oklahoma Railroad right -of -way, Thence north along said railroad right -of way a distance of 994.2 feet, Thence continuing north along said railroad right -of -way a distance of 385.2 feet, Thence north a distance of 55 feet along the quarter section line to a point on the east right -of -way of said railroad, thence northwest along said railroad right -of -way a distance of 95.2 feet, Thence west a distance of 35.7 feet along said railroad right -of -way, Thence northwest along said railroad right -of -way a distance of 331.4 feet, Thence east a distance of 141.8 feet to a point on the east right -of -way of said railroad, also a point on the south right -of -way of West Broadway Street, Thence northwest along said railroad right -of -way a distance of 1213.8 feet to the to the northwest corner of Lot 11, Block 8, of Greenlees, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence east along said north line of said subdivision a distance of 202.94 feet to the southwest corner of Lot 10, Block 5, of Starlane, a subdivision in the City of Owasso, Tulsa county, Oklahoma, Thence north along the west line of said Lot 10 a distance of 125 feet to the northwest corner of said Lot 10, also a point on the south right -of -way of West Third Street North, a street in the City of Owasso, Thence east along said right -of -way a distance of 885.1 feet to the northwest corner of Lot 4, Block 6, Owasso Original Town, a subdivision in the City of 1 Owasso, Tulsa County, Oklahoma, Thence north along the east right -of -way of North Atlanta Street West a distance of 138.1 feet to the northwest corner of Lot 2, Block 3 of the said subdivision, Thence east a distance of 162.1 feet to the southeast corner of Lot 16, Block 2, of Crestview Estates, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence north a distance of 150 feet to a point on the east line of Lot 14, Block 2 of said subdivision, Thence east 5 feet to a point on the east line of Lot 14, Block 2 of said subdivision, Thence north 340.4 feet to the northeast corner of Lot 9, Block 2 of said subdivision, Thence east 18.73 feet to the southeast corner of Lot 1, Block 2 of said subdivision, Thence north along the east line of said Lot 1 a distance of 139.07 feet to the northeast corner of said lot, also a point on the south right -of -way line of West Fourth Street North, a street in the City of Owasso, Thence east along said south right -of -way line a distance of 121.2 to a point on the west right -of -way line of North Main Street, a street in the City of Owasso, Thence south along said west right -of -way line a distance of 305 feet, Thence east a distance of 75 feet to a point on the east right -of -way line of North Main Street, a street in the City of Owasso, Thence south along the said east right - of -way line a distance of 5 feet, Thence west 75 feet to a point on the west right -of -way of said street, Thence south along the said west right -of -way a distance of 95 feet, Thence east along said west right -of -way a distance of 5 feet, Thence south along said west right -of -way a distance of 80.38 feet, Thence east a distance of 70 feet to a point on the said east right -of -way line, Thence south along said east right -of -way a distance of 150 feet, also a point on the north line of Lot 2, Block 2, of Owasso Original Town, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence east a distance 653.2 feet to the northeast corner of Lot 1, Block 1 of said subdivision, Thence south a distance of 453.85 feet to the southwest corner of Lot 13, Block 6, of Wilawood, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence east a distance of 1,190.2 feet to the southeast corner of Lot 15, Block 5 of said subdivision, also a point on the west right -of -way of the Mingo Valley Expressway, Thence south along said right - of -way a distance of 210 feet to northeast corner of Lot 1, Block 1, Forrest Drive Industrial Park, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence south along east line of said Lot 1 a distance of 75.5 feet, Thence southwest a distance of 604.82 feet to the southeast corner of Lot 6, Block 1, of Forrest Drive Industrial Park, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence west along the south line of said Lot 6, a distance of 47.58 feet, Thence south along the right -of -way of Mingo Valley Expressway a distance of 161.4 feet, thence southwest along said right -of -way a distance of 235.4 feet, thence southwest along said right -of -way a distance 159.1 feet, Thence west along said right -of -way a distance of 208.3 feet, Thence south along said right -of -way a distance of 113.2 feet, Thence west 247.8 feet along said right -of -way to the southwest corner of Safeway, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence south 110.56 feet to the northeast corner of Lot 1, Block 1, Dogwood Center, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence south along said lot east line a distance of 37.5 feet, Thence east a distance of 257 feet to the `A northeast corner of Lot 1, Block 2, Owasso Business Park, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence south along the east line of said lot a distance of 125 feet, Thence east along the north line of said lot a distance of 200 feet to the northeast corner of said Lot 1, Thence southwest a distance of 247.06 feet to the southeast corner of said Lot 1, Thence continuing southwest a distance of 42.94 feet to a point on the east line of Lot 4, Block 2, of said subdivision, Thence southwest a distance of 303.51 feet to the southeast corner of Lot 5, Block 2 of said subdivision, Thence east a distance of 163.68 feet to the southwest corner of Lot 2, Block 3, of said subdivision, Thence northeast a distance of 246.55 feet to a point on the west line of Lot 1, Block 3, of said subdivision, Thence north a distance of 250.56 feet to the northwest corner of said Lot 1, Thence southeast a distance of 35.49 feet to the northeast corner of said Lot 1, Thence southeast a distance of 455.7 feet to the southeast corner of Lot 2, Block 3 of said subdivision, also a point on the west right -of -way line of Mingo Valley Expressway, Thence southeast along the west right -of -way of Mingo Valley Expressway a distance of 93.2 feet, Thence southeast along the west right -of -way of Mingo Valley Expressway a distance of 225.1 feet, Thence south along west right -of -way of Mingo Valley Expressway a distance of 796.9 feet to a point on the south right -of -way line of Fifth Avenue, a street in the City of Owasso, Thence south along the west right -of -way of Mingo Valley Expressway a distance of 786.60 feet, Thence west a distance of 586.68 feet to the southeast corner of Lot 6, Block 1, Owasso Industrial Park, a subdivision in the City of Owasso, Tulsa County, Oklahoma, the Point of Beginning, containing 207 acres, more or less. Section B Beginning at the northwest corner of Lot 1, Block 1, Atchison Topeka & Santa Fe, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence southeast along said lot line a distance of 974.78 feet, Thence continuing southeast along the Southern Kansas Oklahoma railroad right -of -way a distance 619.4 feet to a point on the north right -of -way of East 76th Street North, a street in the City of Owasso, Thence continuing southeast along the said railroad right -of -way a distance of 88.7 feet to a point on the south right -of -way of East 7611 Street North, Thence continuing southeast along the said railroad right -of -way a distance of 510.6 feet, thence east along said railroad right -of -way a distance of 19.6 feet to the east line of the N/2 NW /4 of Section 31, T -21 -N, R -13 -E, Thence south a distance of 785.3 feet to the SE corner of said N/2 NW /4, Thence west along the south line of said N/2 NW /4 a distance of 2,633.6 feet to a point on the east right -of -way of North Mingo Road, a street in Tulsa County, Thence north along said east right -of -way of North Mingo Road a distance of 1261.4 feet to a point on the south right - of -way of East 76th Street North, Thence east along said south right -of -way line a distance of 1318.1 feet, Thence north along said south right -of -way line a distance of 10.00 feet, Thence 3 east along said south right -of -way line a distance of 215.0 feet, Thence north a distance of 300 feet, Thence east a distance of 148 feet to a point on the west line of Lot 1, Block 1, Atchison Topeka & Santa Fe, a subdivision in the City of Owasso, Tulsa County, Oklahoma, Thence north along the west line of said Lot 1 a distance of 1150.6 feet to the northwest corner of Lot 1, Block 1, Atchison Topeka & Santa Fe, the Point of Beginning, containing 94 acres, more or less. 4 Exhibit C Existing Uses and Conditions r, AfiL "f �l t R v i .r�. rT l I cwsr ri R Jrt� -W'0m r -� -"°r M IT 04 b r 6n i i `rye • - � I �� _ , ` r/' i- f r r• -r- ! r I t •'�� \ win q. C '� _i�4.a rrt �,L n !•g i a Y � �+f� .I NC it Ij 3 !• � I Ir i t1 Exisitng Land Use Public /Tax Exempt Multi - Family, w Agricultural 3 s '- ��Ybxarlr Commercial Mj + Single - Family Residential tilt r � � II F `w t Exhibit D Proposed Improvements and Uses 0eThM!K—,U—fLi � City mits. TO: The Honorable Mayor and City Council City of Owasso FROM: Karl A. Fritschen, MRCP, AICP, RLA Chief Urban and Long Range Planner SUBJECT: Project Application and Recommendation, Community Development Block Grant (CDBG 2017/18) DATE: March 31, 2017 BACKGROUND: The primary national objective of the Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one of the following national objectives: • Provide benefit to low and moderate income persons • Aid in the prevention or elimination of slums or blight • Meet other community development needs having particular urgency, posing a serious or immediate threat to the health or welfare of a community On February 10, 2017, the Indian Nation Council of Governments (INCOG), provided information regarding the 2017 -18 CDBG application cycle. A completed application, which includes a public hearing, resolution and cooperation agreement, is due no later than April 15, 2017. Owasso is now part of an Urban County, and as such does not compete for the funding through the State Department of Commerce. Owasso will receive an allocation of approximately $128,827 for the 2017/18 CDBG funding cycle, which does not require a local match. Additionally, the excess $22,406.90 not spent for the 2014/15 CDBG sidewalk project in Baptist Village will be rolled over and added to this year's funding cycle. Therefore the total amount estimated to be available for 2017/18 CDBG cycle is $151,233.90. PAST CDBG PROJECTS: In the past, Owasso has utilized CDBG monies for sidewalk, sanitary sewer, street, and park improvements. Two maps attached with this memo indicate past CDBG projects for the former qualifying areas of geography. The current 2016 -17 funds are being used in the newly qualified neighborhood of Hale Acres for replacement of old clay sanitary sewer lines. PUBLIC HEARING: During the application phase for the CDBG grant, a public hearing is required to solicit comments from the public on possible projects. Such a public hearing was held at the March 21, 2017, City Council meeting. There were no citizens who spoke at the meeting. K401dLS1zl.1141a 103K.311i The proposed project for 2017 -18 CDBG funding cycle is for continued replacement of sanitary sewer lines in the Hale Acres neighborhood. Continuing the sewer line replacement work is a priority in this neighborhood as it begins to address the infrastructure deficiencies from the ground up. The project will be designed in -house by the Engineering Division of Public Works. Because the project is yet to be designed, it is unknown at this time as to how many linear feet of pipe can be replaced. Last year's project began in the far southwest corner of the neighborhood and worked north and east. A map has been provided with this memo indicating the general location of the proposed improvements. RECOMMENDATION: Staff recommends approval of Resolution 2017 -03, requesting assistance from the Tulsa County CDBG Urban County Program and approving an application identifying the installation of new sanitary sewer lines in the Hale Acres subdivision as the preferred project for the 2017 -18 funding cycle and authorizing the Mayor to execute all related documents. ATTACHMENTS: Resolution 2017 -03 CDBG Application Map - Owasso CDBG Sanitary Sewer Replacement Locations Map - CDBG Projects FY 2000 through 2015 CITY OF OWASSO RESOLUTION 2017 -03 A RESOLUTION OF THE CITY OF OWASSO, OKLAHOMA, APPROVING AN APPLICATION FOR THE 2017 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) TULSA COUNTY URBAN COUNTY WHEREAS, the Housing and Community Development Act of 1974, as amended (24 U.S.C. 93 -383 et seq.), (the "Act'), provides that Community Development Block Grant, ( "CDBG "), funds may be used for the support of activities that provide decent housing and suitable living environments and expanded economic opportunities principally for persons of low- and moderate - income; and, WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total combined population of 200,000 or more from the unincorporated areas and participating incorporated areas to qualify as an urban county; and, WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93- 383, as amended, authorized the Secretary of Housing and Urban Development, as a representative of the United States of America, to grant to Tulsa County funds and administrative responsibility for the Tulsa County CDBG Urban County program; and WHEREAS, a Cooperation Agreement between Tulsa County and the City has been executed for the purpose of participation in the Tulsa County Urban County Community Development Block Grant Program for Federal Fiscal Years 2017 - 2019. NOW THEREFORE, BE IT RESOLVED by the City Council that the City of Owasso desires to obtain assistance in addressing community development needs and hereby requests the Tulsa County CDBG Urban County program to provide assistance. NOW THEREFORE, BE IT FURTHER RESOLVED by the City Council that the City of Owasso affirms its commitment to take all action within its power to facilitate the receipt of the assistance of community development funds, and upon receipt to administer said grant by the rules and regulations established by the United States of America, the State of Oklahoma, Tulsa County and all empowered agencies thereof. ADOPTED this 4th day of April, 2017, at the regularly scheduled meeting of the governing body, in compliance with the Open Meeting Act, 25 O.S. §§ 301 -314 (2001). Lyndell Dunn, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney FY2017 APPLICATION GUIDANCE Due date for this Application is April 15, 2017 The CDBG program is authorized under Title I of the Housing and Community Development Act of 1974, as amended. The purpose of this Application Guidance is to provide assistance in preparing a Community Development Block Grant application for the FY2017 Tulsa County CDBG Urban County Program. Eligible Entities Entities included for FY2017 funding, the funding allocation to the entity, and the percentage of low and moderate income population for each is listed below: Proposed Percentage Threshold Requirements for FY2017 Metro City Applications Due to HUD'S desire for all Entitlements to dramatically increase their expenditure rates and failure of select Entities to expend funds in a timely manner, the following expenditure criteria have been established and will be implemented for the FY2017 Application cycle. To submit an application for FY2017, communities with open Metro Entities contracts must comply with the following Threshold Requirements: 100% of 2014 grant expended; 50% of 2015 grant expended; 2016 Obligated through bid award or design process underway. If the above expenditure requirements have not been met by April 1, 2017, the community will not be eligible to submit an application. Staff will determine re- allocation of funds. Guidance Community Development Block Grant (CDBG) 2017 Tulsa County Urban County Page 1 of 6 Allocation Low /Mod Metro Entities Amount Population Broken Arrow Infrast. $348,515 24.60 Bixby $71,837 18.38 Owasso $128,827 23.27 Sand Springs $78,398 28.97 Sapulpa $130,955 43.73 Revolving Entities Skiatook $102,504 44.47 Sperry $102,504 44.04 Threshold Requirements for FY2017 Metro City Applications Due to HUD'S desire for all Entitlements to dramatically increase their expenditure rates and failure of select Entities to expend funds in a timely manner, the following expenditure criteria have been established and will be implemented for the FY2017 Application cycle. To submit an application for FY2017, communities with open Metro Entities contracts must comply with the following Threshold Requirements: 100% of 2014 grant expended; 50% of 2015 grant expended; 2016 Obligated through bid award or design process underway. If the above expenditure requirements have not been met by April 1, 2017, the community will not be eligible to submit an application. Staff will determine re- allocation of funds. Guidance Community Development Block Grant (CDBG) 2017 Tulsa County Urban County Page 1 of 6 Applications should be submitted to: INCOG Claudia Brierre 2 West 2nd Street, Suite 800 Tulsa. OK 74103 cbrierre(a)incog.org National Objective The primary National Objective of the Community Development Block Grant (CDBG) Program is the "development of viable urban communities by providing decent housing and a suitable living environment, particularly for persons of low and moderate incomes." All project proposals submitted for funding through the CDBG Program must document the achievement of at least one of the following National objectives: • Provide benefit to low and moderate income persons. • Aid in the prevention or elimination of slums or blight. • Meet other community development needs having particular urgency, posing a serious or immediate threat to the health or welfare of a community. Most CDBG applicants qualify their project activities under the National Objective of benefit to low and moderate income persons. Applicants are cautioned that qualifying a project under slum or blight or urgent need is a difficult process that has very limited application and can only be used under special conditions and circumstances. Therefore, you are urged to qualify your proposal under benefit to low and moderate income persons. Applicants who qualify a proposal using slum and blight or urgent need must receive guidance and approval from INCOG. To qualify for CDBG funding under the National Objective of benefit to low and moderate income persons, the proposed project activities must show a positive or general improvement of living condition in a definable geographic target area where at least 51% of the occupied households /homes are of low and moderate income families. Low and moderate income families have an income equal to or less than the current Section 8 low income limits established by the United States Department of Housing and Urban Development (HUD). Each activity proposed for funding with Community Development Block Grant(CDBG) dollars claiming the National Objective of benefit to low and moderate income persons, must provide data indicating the percentage of low and moderate income beneficiaries. Application Criteria 1. No matching funds are required. 2. No administration expenses will be funded with CDBG funds. Guidance Community Development Block Grant (CDBG) 2017 Tulsa County Urban County Page 2 of 6 3. When planning projects for FY2017, be aware that accumulating more than 2 years of grant funding is not permitted. 4. Engineering is a permissible use of CDBG funds. 5. Income surveys of the project target area must be conducted. The use of Census Tract or Block Group data to document the percentage of low and moderate income beneficiaries for any CDBG funded activity should receive prior INCOG review and approval. 6. Applicants must hold an application phase Public Hearing informing citizens of the proposed project and submit documentation of the Public Hearing with this application. Notice must be given at least 7 days prior to the public hearing by publication in jurisdiction newspapers; or by posting at city halls. Acceptable documentation consists of the affidavit of publication or a copy of the newspaper article announcing the public hearing, or copy of certified posted notice. Tulsa County has prepared a Citizen Participation Plan on behalf of the Urban County communities; therefore, the individual community does not need to prepare a full Citizen Participation plan. 7. Specific projects identified in the application must have cost estimates derived from professional sources. Water and wastewater projects that require Oklahoma Department of Environmental Quality construction permitting must have certified cost estimates from a professional engineer licensed to work in Oklahoma. For other types of projects, professional cost estimates may be derived from architects, engineers, vendors, construction companies, or appropriate personnel qualified to make such estimates. Use of Funds The CDBG Program funds a broad array of projects and activities including but not limited to the following: • Water and wastewater system improvements • Solid waste • Fire protection • Streets • Neighborhood Parks • Housing activities including construction, emergency repair, rehabilitation • Acquisition of real property for eligible public purposes • Clearance, demolition and removal of buildings and improvements • Senior citizen centers • Gas and electrical system improvements • Removal of architectural barriers associated with handicapped areas • Storm water drainage improvements • Economic Development • Social services- (City of Broken Arrow only) Guidance Community Development Block Grant (CDBG) 2017 Tulsa County Urban County Page 3 of 6 *Construction of ADA Sidewalks in non -low /mod census tracts is not an eligible project beginning this year. Guidance regarding eligibility requirements can be found in 24CFR 570.201 of the Federal Housing and Community Development Act of 1974, as amended. Proposal Guidance Applicants are encouraged to contact the staff persons listed below with questions regarding program requirements, project conceptualization, or any portion of the Application Packet and /or Guidelines. Claudia Brierre 579 -9431 Barbara Albritton 579 -9420 Steve Boettcher 579 -9453 Guidance Community Development Block Grant (CDBG) 2017 Tulsa County Urban County Page 4 of 6 Required Application Documents 1. Application Summary This form contains information about the specific project and includes a certification from the local government attesting to the accuracy and completeness of the application. The certification form must be completed and signed by the chief elected official of the local government. 2. Line Item Budget (Application Form Attachment A) The description of project activities along with a budget (form provided as Attachment A) should be as specific as possible as they will form the basis of your contract. This Budget should match Professional Cost Estimates submitted with the application. 3. Direct Project Beneficiary Income Survey (Survey Summary Form Attachment B) Income surveys for each proposed CDBG funded activity are a requirement unless using census tract or block group data. Determination of project beneficiaries: City -wide- An activity which will serve the entire city (such as wastewater treatment), provided that the city has a low and moderate income percentage at or above 51 %. If the LMI percentage is below 51 %, an income survey with a 75% response rate must be provided. Area benefit- An activity which benefits all the residents in a particular area where at least 51 percent of the residents are low and moderate income persons. Examples would include resurfacing of a collector street or construction of a fire department substation. Direct benefit- An activity which requires information on household size and income so that it is evident that at least 51 percent of the clientele are persons whose household income does not exceed the low and moderate income limit; or an activity which has income eligibility requirements which limit the activity exclusively to low and moderate income persons. Presumed benefit- Benefit a clientele that is generally presumed to be principally low and moderate income persons. Activities that exclusively serve a group of persons in any one or a combination of the following categories may be presumed to benefit 51 percent low- and moderate - income persons: abused children, battered spouses, elderly persons, adults meeting the Bureau of the Census' Current Population Reports definition of "severely disabled," homeless persons, illiterate adults, persons living with AIDS, and migrant farm workers. Guidance Community Development Block Grant (CDBG) 2017 Tulsa County Urban County Page 5 of 6 Guidelines to identify specific beneficiaries for various activities: • Water or Wastewater Line Replacement or Rehabilitation. Those households directly tapped to or receiving improved service from the lines. Generally, beneficiaries are considered those persons residing in houses who receive their water through new, replaced or upgraded lines, or houses that discharge sewage into or through an improved collection line or main en route to the treatment plant. • New Wastewater or Water Extensions to Previously Un -served Areas. The households /homes that will actually be connected to the wastewater or water line extensions. Service to newly- constructed subdivisions will not be funded due to environmental review requirements. • Flood and Drainage Improvements. Households /homes within the recognized drainage basin. • Fire Protection. Households /homes (buildings, vehicles and equipment) residing within the response area of the fire station; or using actual residential calls made by a fire station over the prior 12 month period, conduct a survey of those residences obtaining no less than 75% response rate. • Senior Citizen Centers and Community Centers. Households /homes within the designated service area of the proposed center. If there is only one center in the community, the service area can be considered to be the entire community. If there is more than one center, then the Applicant must delineate the service area of each center. Senior Citizen Centers are presumed to benefit low and moderate income persons. • Demolition /Clearance /Removal of Junk and Debris and /or Abandoned Inoperative Vehicles. Households /homes within the geographic area designated to receive the focus of the demolition, clearance and /or removal activities. Typically, the properties located within the geographic area designated to receive the demolition /removal activities are considered to be beneficiaries. • Provision of Accessibility for the Handicapped to Public Buildings. The households /homes within the geographic area that receive services from the assisted public building(s). Providing handicapped access to a city hall would provide benefit to the households /homes in the entire city. Proposed handicapped access activities in connection with limited clientele facilities are presumed to benefit low and moderate income persons. • Street Improvements /Sidewalk Improvements. The households /homes that have at least one property line abutting the improvement. Guidance Community Development Block Grant (CDBG) 2017 Tulsa County Urban County Page 6 of 6 4. Identification of Other Project Funding Sources (Application Form Attachment C) Match and leverage are not required for the grant, but should be identified if applicable to the project. 5. Certified Engineering Reports and Professional Cost Estimates (Application Form Attachment D) Water and wastewater projects that require Oklahoma Department of Environmental Quality construction permitting must have certified cost estimates from a professional engineer licensed to work in Oklahoma. For projects not requiring DEQ permits, professional cost estimates must be derived from architects, engineers, vendors, construction companies, or appropriate personnel to make such estimates, and submitted with the application. 6. Applicant Resolution (Application Form Attachment E) Applications must include a Resolution passed by the governing body requesting CDBG assistance from the Tulsa County Urban County program. A sample Resolution is provided as Attachment E of the application. Guidance Community Development Block Grant (CDBG) 2017 Tulsa County Urban County Page 7 of 6 TULSA COUNTY URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Required Documents to be submitted with Applications ✓ W -9 Form ✓ Documentation of Current Registration in SAM ✓ Public Hearing Documentation: Affidavit of publication or certified posted notice. ✓ Application Summary Page which includes • Project Title • Detailed Project Description • Map with target area and Census Tract/BG clearly marked • Number of population served • Census Tract(s) and Block Groups(s) identified ✓ Application Certification ✓ Attachment A: Line Item Budget ✓ Attachment B: Income Survey Summary Form • Completed form if Income Survey • LM Percentage ( %) if using CT /BG data ✓ Attachment C: Other Project Funding Sources ✓ Attachment D: Certified Professional Cost Estimates /Engineering Report ✓ Attachment E: Resolution ✓ Project Timeline Application Community Development Block Grant (CDBG) 2017 Tulsa County Urban County Page 1 of 2 TULSA COUNTY URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION FOR FY2017 FUNDS Name of Unit of Local Government City of Owasso, OK Mailing Address PO Box 180 Physical Address 200 South Main Owasso, OK Zip Code +4 74055 -0180 Phone Number 918.376.1515 Fax # 918.376.1597 FEW 73- 6069613 DUNS 51HJ8 Chief Elected Official Mayor Lyndell Dunn Clerk Sherry Bishop 2. Name of Staff Contact Karl A. Fritschen Phone Number 918.376.1545 E -mail kfritschen @cityofowasso.com 3. Project Title, Detailed Description of Project (Attach additional detail as needed. Provide Map) The project for the 2017/18CDBG funding cycle is continuation of the replacement of the failing clay pipe sanitary sewer lines in the Hale Acres subdivision located in the NE corner of the NE corner of Section 7, Township 21, Range 14 East in the City of Owasso, OK. Pending engineering design will determine the extent of the project in terms of length of new pipe to install. Engineering, design, and construction inspections are expected to take place with City personnel, so the entire grant amount will be for installation of the new pipe. 4. Number of population served: 816 ❑ Census Tract/Block Group # x Household Income Survey 5 Project Budget Summary: CDBG Funds Other Sources Application Community Development Block Grant (CDBG) 2017 Tulsa County Urban County Page 2 of 2 Hale Acres Carry Over 2015 $ 128,827.00 $ 22,406.90 Total Application Community Development Block Grant (CDBG) 2017 Tulsa County Urban County Page 3 of 2 $ 150,533.90 TULSA COUNTY URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION CERTIFICATION The Applicant hereby certifies that all of the information contained in this application for community development assistance through the Tulsa County CDBG Urban County Program is true and accurate to the best of my knowledge and that all documentation supporting the information in this application is on file in the official offices of this unit of local government, available for review by Tulsa County /HUD during normal business hours. The Applicant also affirms that none of the activities set forth in this application have been initiated, nor shall they be initiated unless a grant has been awarded, a contract fully executed, and notice has been issued by Tulsa County that release of funds requirements have been met. (Type) Name and Title of Chief Elected Official [SEAL] Signature of Chief Elected Official State of Oklahoma County of Attest: Subscribed and sworn to before me .2017. Clerk Application Community Development Block Grant (CDBG) 2017 Tulsa County Urban County Page 4 of 2 Date COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2017 TULSA COUNTY URBAN COUNTY BUDGET Name of Applicant: Itemized Description of Funding Source Construction Activity CDBG Grant Sanitary Sewer Line Replacment $150,533.90 Design and surrveying to be done in -house by City staff. Total Construction Activity $150,533.90 Professional & Non Construction Engineering/Architect Funds $0.00 Inspection Funds Other: Survey 0.00 Other: Publishing 0.00 Total Professional & Non Const. $ - Administrative Costs Public Administrative Funds $ - - - - - -- Direct Administrative Funds $ - - - - - -- Total Administrative Costs $ - Total Project Costs $150,533.90 Funding Source City $0.00 Funding Source Other 0 ATTACHMENT A Total Project Expenditures $150,533.90 2017 Tulsa County CDBG Urban County If additional is space needed, attach additional sheet(s) Budget COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) TULSA COUNTY URBAN COUNTY DIRECT PROJECT BENEFICIARY INCOME SURVEY SUMMARY FORM ATTACHMENT B Activity Name: Hale Acres Sanitary Sewer Line Replacement Income Survey COMPLETE THIS SECTION BY PLACING THE TOTAL NUMBER OF HOUSEHOLDS OBTAINED FROM THE HOUSEHOLD SURVEY IN EACH APPROPRIATE COLUMN Insert County Income Levels $34,400 $39,300 $44,200 $49,100 $53,050 $57,000 $60,900 $64,850 Number of People in Each Household 1 2 3 4 5 6 7 8 Below or Above the County Income Levels Below Above Below Above Below Above Below Above Below Above Below Above Below Above Below Above Total Number Of Households 19 2 27 17 35 7 3 33 2 26 2 11 0 3 1 0 0 Total Number of Occupied Households /Homes in Activity Target Area = 218 Total Number of Persons in Activity Target Area = 816 Total Number of Occupied Households /Homes Surveyed in Activity Target Area = 154 Total Number of Persons Accounted for by the Survey in the Activity Target Area = 577 Total Number of Households Below the Low and Moderate Income Level in the Activity Target Area = 138 Percentage of Total Households Below the Low and Moderate Income Level in the Activity Target Area = 89.6% I hereby certify that the above information was obtained from the occupants of the addresses listed and the information is accurate: City -wide Low and Moderate Income Level (For use only when projects are of City-wide benefit.) Signature of Chief Executive Official (Seal] Subscribed and sworn to before me Commission Community Development Block Grant (CDBG) 2017 Tulsa County Urban County Beneficiary Income Survey Summary — Attachment B 20 17 My commission expires Clerk /Notary Signature HUD Census Data for Low and Moderate Income Level for Block Groups, Enumeration Districts or Census Tracts as Provided by HUD (For use only when a project's target area boundaries are identical to BG, ED or Tracts) % 2017. Attachment C COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) TULSA COUNTY URBAN COUNTY INDENTIFICATION OF OTHER PROJECT FUNDING SOURCES Federal /State participation, if any (loans, grants, etc.) provide commitment letters. Agency Purpose Amount Present Status Comment Other sources and amount of project financing including applicant's local contribution, if any. Agency Purpose Amount Present Status Comment El Chief Elected Signature Date Other Funding Sources — Attachment C Community Development Block Grant 2017 Tulsa County Urban County Page I of I ATTACHMENT D COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2017 TULSA COUNTY URBAN COUNTY Attach Certified Professional Cost Estimates /Engineering Report (where applicable) i, .+� �, IIIIfll1111fI1111 f1 r a l�R� ���'��+ /ffIf1111fflfflll# (11111# r f ����\ 11 JI1I111ff f��111 11 Ilflffl �'_��1I111 , �� a ���'� 11111■ ■111 111I1t11111 IIIIlf11�• mile 1H■III IIIHt1111111M w� •:� �� � ■� �r. aunnll■m ummt�`.. �: gullillf� Ilil ■_11111 ►� Ii111■ IBS r rr rr ���r rM rr rr` 1t�Iw[��y7�11Iri�� � � - ^rte i � ,1 {I n10 11�� •. — ���11111l1!ll�ilf IIIIIV� IRAs uu � 1111►` ii► iRf• 11/ r. �,� • - • `■ Owasso CDBG Sanitary Sewer Replacement Localions CITY Of OWASSO 111 N. Main Sweet P.O. Box 180 Owasso, OK 74055 NO HALE ACRES SUBDIVISION 1" = 752 ft Sub Title 10/29j2015 v e s his map represents a visual display or related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact anasso staff for the most up-to -date Information. INEE Hale Acres FY 17 -18 CDBG Sewer Line Replacement Project Hale Acres FY 16 -17 CDBG Sewerl Line Replacement Owasso CDBG Sanitary Sewer Replacement Locations Legend Edating Sewer Line Proposed Una Replacement — FY 16-17 Proposed Una Replacement — FY 17 -16 - 1 -IJI1 \1. \I' IS °O li I -I 'I IR: \I: \TI CJN I'LJ zI'!P111:: 1_\ "I \N ACC UR: \ "I-F :\NI) IRL W \RR. \NTl (11: RI[ 1'RIf NF� FA I1(1 \I I\ 1' \i. \I' IS \ \'L1 -11 (1 IlS nl'C'l:R. St I CITY OF OWASSO 111 N. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 3M20n +` + .!' ¢,M LL ?�r _.l�t�l I_ ♦`0 Jl'� �NI F. y ilklr'�'T, - ' ' "' ' 88th Street North s+-'S B ��.' FY 2001 G�! )7" &,. Sidewalks "-- r r u' r >1 • r!„+r; r ,i J (uFL'V" +4"' it FY 2008, 2009, 2010 CDBG - �'. r. ° r 4' ] ,.i'f "` u I r _ Rayola Park Sidewalk, Lights, and FY 2005 CDBG Weirs Three Lakes Village Street Repairs FY 2007 CDBG M.wsx _..,c �'•. -. ` Y a Rayola Park Restroom �' -c`i r ''?_ `,11 ..>�d' -� F F, - i. FY 2012 CDBG'yt,4'!,k L7' � , FY2006CDBG {,.. -.' a ^,( ` ..j 3:.t r`"`�'�< l - Sidewalks> .�• .,n Rayola Par n,�. .Vo-ypr FY 2014 CDBG sj FY 2013 CDBG I ? }� -1 Frontage Road Sid ewalk �j["`"'!- Rayola Park Playground. FY 2000, 2003 CDB m i ... �.� Sidewalks2f� -� FY 2002 CDBG - 3 Sidewalks FY 2011 CDBG r� - FY 2015 Sidewalks in Skate ark ;, { II - P Baptist Retirement Village) r FV 2004 CDBG' Skate park Restroom '• y •'� .,,_., -_ I�'j,,,,�r'! s ,I r. es Fryqf City of Owasso Former CDBG Qualifying Areas and Past Projects Legend CDBG Area Type Former Census Qualifying Mess Farmer Su"ad Qualiffiecl Areas N W +E S Mlles 0.25 0.5 PnpPrca ey Owww Communlly pawlopmenl psparlmwl av-.%u,ca: I .. N000, MVp l' a - r .r S' Sireet,North - _1 >. Y • fp4t _ J�i. cpMf ] iWtj'OS. ( (o ir'-A3iha`(4 "�":.].4L: '' I !•.'.I City of Owasso Former CDBG Qualifying Areas and Past Projects Legend CDBG Area Type Former Census Qualifying Mess Farmer Su"ad Qualiffiecl Areas N W +E S Mlles 0.25 0.5 PnpPrca ey Owww Communlly pawlopmenl psparlmwl av-.%u,ca: I .. N000, MVp sd The City Wit out Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Karl A. Fritschen, RLA, AICP Planning Manager SUBJECT: Utility Easement Closure Request 708 N. Atlanta, Montessori Academy DATE: March 31, 2017 BACKGROUND: The City of Owasso received a request from Matthew L. Christensen for the complete closure of a utility easement. The easement is located on the western side of an unplatted piece of property beneath a large outbuilding that was built as part the church complex that operated on the property for many years. The address of the property in question is 708 N Atlanta. The Montessori Academy of Owasso is looking to occupy this property for its school operations (SUP 17-01). The abstract on the property discovered the issue with the utility easement. The easement needs to be closed and vacated to ensure clear title to the property. Required notice was sent to all franchise utility companies. The City of Owasso Public Works Department was also contacted regarding the closing of the portion of the easement and indicated there should be no impacts to future utilities. No other utilities appear to be affected by the closing of this portion of the easement. Upon Council action to close the easement, it is suggested that the applicant take the Ordinance to district court and file for vacation of the easement which will complete the Closing process and remove it from the books. TECHNICAL ADVISORY COMMITTEE: The Technical Advisory Committee reviewed the request at their January 25, 2017, meeting. No comments or concerns regarding negative impacts to utilities were expressed at the meeting and there are no lines inside the easement. RECOMMENDATION: Staff recommends approval of Ordinance 1099, closing to the public use a utility easement on unplatted property located at 708 N Atlanta. rc\I/SANJA14k'I&I Ordinance 1099 Area Map Plat of Survey CITY OF OWASSO, OKLAHOMA ORDINANCE 1099 AN ORDINANCE CLOSING TO THE PUBLIC USE A UTILITY EASEMENT ON UNPLATTED PROPERTY LOCATED AT 708 N. ATLANTA, OWASSO, OKLAHOMA, WHEREAS, the City of Owasso, Oklahoma has deemed it necessary and expedient to close to the public use a portion of a certain public utility easement herein attached as Exhibit "A "; and, WHEREAS, the City of Owasso retains the absolute right to reopen the same without expense to the municipality, and repealing all ordinances or parts of ordinances in conflict herewith. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: Section 1. All of the 10' utility easement which lies in a tract of land that is part of 708 North Atlanta, Owasso, Oklahoma (as depicted on Exhibit "A "). The same is hereby closed for public use as a utility easement. Section 2. That all ordinances or parts of ordinances in conflict with this ordinance are hereby expressly repealed. Section 3. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 4. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 5. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 6. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance. (SEAL) ATTEST: PASSED AND APPROVED this 4th day of April, 2017. Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney Lyndell Dunn, Mayor 954491 EXHIBIT "A" BOON g9ffiE UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENTS: That the undersigned owner of the legal and equitable title to the following described real estate, for and in consideration of value received, the receipt of which is hereby acknowledged, does hereby grant and convey to the public, for public use, o perpetual easement through, over, under, and across the following described property: A) North 10 Feet and the South 15 Feet of a parcel of land beginning One hundred Eighty- Five (185) Feet South of the Northeast Corner-of the Southeast Quarter of the North- West (SEh MFk) Of Section Thirty (30), Township Itventy-one (21) Narth, Range Fourteen (14) East of the Indian Base and Meridian, Was County, State of Oklahoma, according to the U. S. Government Survey thereof; thence West One Hundred Fifty(I50)Feet,ttieuce -Sput1 One Hundred Fifty (150) Feet, thence East one Hundred Fifty (150) Feet, thence North One Hundred Fifty (150) Feet to point of beginning. R) North 10 Feet and the West 15 Feet and the South 15 Feet of a parcel land beginning at at a point Nine Hundred Eighty-Five (985) Feet North and Four Hundred Twenty -two ppant Six (422.6) Feet West of the Southeast (SE) Corner of the Southeast Quarter (SEA) of the Northwest Quarter (Nd't) of Section Thirty (30), Township Twenty-one (21) North, Range Fourteen (14) Fast of the Indian Base and Meridian, Tulsa County, Oklahoma, thence West One Hundred Sixty-Nine point Four (169.4) Feet, thence North One Hundred Fifty (150) Feet, thence East One Hundred Sixty-Nine point Four (169.4) Feet, thence South One Hundred Fifty (150) Feet to the point of beginning, HATE ADDITION to Owasso, Oklahoma,. .cont'd on ed pa�e, for the purposes of permitting the construction of any and all public utilities, including, b alto ut not Inn edla storm and sanitary sewers, natural gas and water lines, telephone and electric lines, cables, conduits, and pole lines, thereon, through, over, under, and across sold property, together with all necessary and convenient appurtenances thereto; and to use and maintain the same, and affording the owners and operators of the above mentioned public utilities, their officers, agents, employees, and /or all persons under contract with them, the right to enter upon said premises and strip of land for the purpose of surveying, excavating for, constructing, operating, and maintaining such utility, and for terminating such use. The public Is hereby given and granted possession of the above described premises for the purposes aforesaid, and the undersigned, for himself, and his heirs, administrators, successors, and assigns, covenants and agrees that no building, structure, or other above or below ground obstruction that will Interfere with the purposes aforesaid, will be placed, erected, Installed, or permitted upon the above described premises; and further covenants and agrees that in the event the terms of this paragraph ore violated by the undersigned, or any person in privy with him, such violation will be corrected and eliminated immediately upon receipt of notice from the above mentioned public utility, or that utility shall have right to correct and eliminate such violation, and undersigned, his heirs, administrators, successors, and assigns, shall promptly pay the actual cost thereof. TO HAVE AND TO HOLD such easement unto the public forever. Dated this tin• day of A,i) ATTEST (SEAU; es ent, r ee apt st- iTiurch o so, c. ecru 7.��ttt'h STATE OF 0fttafn8 so, �IIIICC COUNTY OF T+aCia } SS Before me, the undersigned, a Notary Public In and for said County and State, i n tii • n t.;.. y q of -�� , 1981 , personally appeared Ron HaCQ atl(PLar' }l _., tome known to be the identidal prisb�; -�ffo � r ,.f -.. titetr executed i�e rpm •UtivsOw.'a'= the foregoing instrument and acknowledged to me that Bc45, free and voluntary act and deed for the purposes therein set forth. 7 ''i 91'1 f3 fld'.ikjiy`fsrl .' GIVEN under my hand and seal the day and year lost obove, writ `C, ••.�Y ��).�?;; ._�4{ V. My Commission Expires: _Xourmbeh 21at 1983 _ Notary uhlic STATE OF Oklahoma COUNTY OF " Before me, thq.. u�enigned, a Notary P ,Fblic in and for sold County and State, an this r' day of r++PP 19._tl._., personally appeared to me known to be the identical petsorawho subscribed the name of the maker thereof to the foregoinstrument as Its�tlB5id2atjS €F,.onyl','NdifflaWledged to me that they_ executed the same as their free and voluof&%+ qgC enoased of such corporation, for the uses and purposes therein set forth. GIVEN under my hand and seal the day and year lost obove wr))tten. -'9- My Commission Expires: Pw. zirr /9t'7„�('✓ �L��r'" N'gtbevpubflo -y DOOK4537rmF 993 EXHIBIT "A" C) The �No th 1 Feeet Hundred eSouth 15 Feet and the Fast 10 Feet of a parcel of Eighty'-W,.(985)Feet North and One Hundred Fifty (150) Feet k@st of the Southeast Comer of the Soutbaset Quarter of the Ncrth- west Quarter (SFA'NW of Section Thirty (30), Township Twenty-One (21) North, Range Fourteen (14) Fast of the Indian Base and Meridian, according to the U,S. Government Su: vey thereof, thence West Two Hundred Seventy -Two end Sixty Hundredths (272.60) Feet, North One Hundred Fifty -(150) Feet, Fast Two Hundred Seventy-Two and Sixty Hundredths (272.60) Feet, South One Hundred Fifty (150) Feet to the point of beginning. D) A 15 Foot wide tract with the center lire being located One Hundred Forty-Seven and Sixty Hundredths (147.60) Feet [west in the parcel of land beginning Nine Hundred Eighty-Five '(985) Feet North and One Hundred Fifty (150) Feet !Vest of the Southeast Corner of the Southeast Quarter of the Northwest Quarter (SR h%> of Section Thirty (30), Township Twenty-One (21) North, Range Fourteen (14) East of the Indian Base.and Meridian according to the U. S. Goverment Survey thereof, thence West Two Hundred Seventy-Two and Sixty Hundredths (272.60) Feet, North One Hundred Fifty (150) Feet, East Two Hundred Seventy-'TAO and Sixty Hundredths (272.60) Feet, South One Hundred Fifty (150) Feet to the point of beginning. W 2! � sZ�a . ro O m � a N Grn m ��o rt moz �N '-o tJip T.-'iS V r�+ijD SO Cl r I ' 272.40' FAST 10.0 �- 10 UNLRY EASEMENT (C) 600lC 45,37. f +AC£ 992 j{p� �j�p�c any &KETCH `. 00 R0\'N n PPCP-� z 1.5 UTKITY EASEMENT (C) BOOK 45J? PACE 992 HEST 10.00' PARENT TRACT DESCRIPTION (PART OF DOC #2014048158) BEGINNING NINE HUNDRED EIGHT -FIVE (985)FEET NORTH AND ONE HUNDRED FIFTY (150) FEET WEST OF THE SOUTHEAST CORNER OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER (SE /4 NW14) OF SECTION THIRTY (30), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF; THENCE WEST 272.60 FEET; THENCE NORTH 150 FEET; THENCE EAST 222.60 FEET; THENCE SOUTH 150 FEET TO THE POINT OF BEGINNING, TULSA COUNTY STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEYTHEREOF, SUBJECT TRACT DESCRIPTION BEGINNING ONE THOUSAND (1000) FEET NORTH AND ONE HUNDRED FIFTY (150) FEET WEST OF THE SOUTHEAST CORNER OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER (SE /4 N W /4) OF SECTION THIRTY (30), TOWNSHIP TWENTY -ONE (211 NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF; THENCE WEST 10.00 FEET; THENCE NORTH 125.00 FEET; THENCE EAST 10.00 FEET; THENCE SOUTH 125.00 FEETTO THE POINT OF BEGINNING, TULSA COUNTY STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF. CONTAINING 1,250.GOSQ. FT. OR 0.03 ACRES, MORE OR LESS. pLVACOR TITONE, LL I I Wt ---j -j E yc /NEERS•SUAVfY0ft1.4�P���P \,�,� S BRO1f. 918 ................ En nRROw,ol(V.HCAA4 +ou VOICE: (U1812h0 -JtJ) CA48Ep5 E>a�MRON WYF M]4111v8 FAX: (910j 2E0.Y5•v1 NOT TO SCALE PO11J7- OF BEGINNING 'SUBJECT TRACT SVEST I50' POINT OF BEGINNING PARENT TRACT I 10� O� 2 , °£ CORNER Yi ' SE /4, NP,' /41, 1 5c CT!0A/ J0. ,T- 21 -1.'. R -14 -E 1 l Montessori Academy of Owasso Specific Use 1" = 188 ft Permit 17 -01ll 02/22/2017 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso Public staff for the most up -to -date information. NE CCBNEN SE /4, MY /4 nra UNPWTTED UNPWTTED r ttwrtx uwx cra rtper e' IICN rtmr N 9O'DO'00' DESC. 5� CN. PM Cl4 150 j _________ _____L___y Nc awr p ® I 7' o e Em aea°xs /e' mss) ti� U NI I. I x Al 4P 2 STURY�C /7L /7L /7L /7L/ / / n� W SUuDNC �- .� � oxiexnR ruwwn i gg-� it f[U[F 6 �m 6� 1 cwrunr vur�a\e t 5 pVN UNK IFNC( � � � P 1 211261 11 DISC 3 s5tt. BLOC N 69a6'S5 w LOT 71, rure'n>Aatars !'asr Er BLOCK t ALr Ltl.@KR F LLC M'AM d W nNas- HALE ADDITION m pi ° BEFORE YOU DIG N PREPARED FOR: MONTESSORI ACADEMY OF OWASSO LCrIgRCNNgVA x-622- I 0 20 40 80 CHECKEDBY: ST : P =40' t.60D -5R2 -65x3 N1 E SURVEY BY: GE RAFTED BY: DWM SCALE'1 " =4Or SURVE T: iD30/16 ];SCALE OB NUMDER: 161216.41 a:l:xsaor.++rofu 6ncxrlwmm S BOOK !PAGE: FILE FILE NUMBER: 2114.30 PAGE 1 Of 2 F.M. - MELD MEASUREO COURSE OESC. a DESCRIBED COURSE NOTE FOUND 3/8" IRON PIN AT ALL TRACT CORNERS UNLESS NOTED OTHERWISE � \V}FE�'(W� "' IIIGrE,E Lip F�rHI , AG K, h' i p v(fOiS �lM°\4 1 � YNMnI a UNPWTTEO cueata Er wu r 1 I wl As' xaenr w FOUND 'AlAC' NM I N B9'SY3•v' E >»rnr tw[ 1 i xrt ewer ww y I.81 I 86 11993' F.M. - 120.00' OESC. -A Pf r eRr.F A 1 I ly I y 1 I 1 I 1 W i Egg qP 1 TCNE h F]lAAtE- !Iss 8U1t0/NC N z^ � 1 l it 1 ti L 1 1 2 iI .avRUr AoNt 'X' N CCNCREI[��SCenc 8 ' UNM FI1.Sf nwa CY.NW[Rrs 1maw mu WVNOrb YIXN[R SAT 1, BLACK 5, RAYOW ADDITION ° BEFORE YOU DIG N PREPARED FOR: MONTESSORI ACADEMY OF OWASSO LCrIgRCNNgVA x-622- I 0 20 40 80 CHECKEDBY: ST : P =40' t.60D -5R2 -65x3 N1 E SURVEY BY: GE RAFTED BY: DWM SCALE'1 " =4Or SURVE T: iD30/16 ];SCALE OB NUMDER: 161216.41 a:l:xsaor.++rofu 6ncxrlwmm S BOOK !PAGE: FILE FILE NUMBER: 2114.30 PAGE 1 Of 2 F.M. - MELD MEASUREO COURSE OESC. a DESCRIBED COURSE NOTE FOUND 3/8" IRON PIN AT ALL TRACT CORNERS UNLESS NOTED OTHERWISE � \V}FE�'(W� "' IIIGrE,E Lip F�rHI , AG K, h' i p v(fOiS �lM°\4 sV 0 The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Larry Langford Parks and Recreation Director SUBJECT: Acceptance of Owasso Dag Park Clearing and Grubbing Project and Authorization for Final Payment DATE: March 31, 2017 BACKGROUND: On December 20, 2016, Council awarded a Contract to J.E. Dirtwurx LLC. in the amount of $245,815.55 for the Owasso Dog Park clearing and Grubbing Project. The project included grubbing, clearing, earthwork, and preparation of a road and parking lot for future asphalt work by Tulsa County, as well as sewer line relocation and installation of casing for future water and electric for lighting. The contractor also sodded and seeded the area to prevent erosion.. All contract work has been completed and inspected. The project realized a contract underrun in the amount of $11,355.20 due to savings on the amount of sod utilized. FUNDING: Funds are available from Vision 2025 Funds. RECOMMENDATION: Staff recommends acceptance of the project and authorization for final payment to J.E Dirtwurx, LLC in the amount of $31,248.38, resulting in a final contract amount of $234,460.35. ATTACHMENTS: Final Pay Request Location Map APPLICATION AND CERTIFICATE FOR PAYMENT AIAOOCU41.EVTG702 TO (OWNER): Ci-E� o� 'orLA5SO APPLICATION NO.: -0 FROM (CONTRACTOR): q) { (s 0"()'e L L & CONTRACT FOR: t / Vc. (-I-. CONTRACTOR'S APPLICATION FOR PAYMENT CHANGE ORDER SUMMARY Change ) rde�apDroredin prevous months by er, r- ” TOTAL. ADDITIONS. ..:.... .DEDUCTIONS. i. :;a, this Month -L2 3. CONTRACT SUM TO DATE. (Line 1�2) ........................ $ Z n. >5 Number Number Date Approved (Colurmt G on G702) 9,3'•S' TOTALS 5. RETAINAGE: Net change by Change Orders The undersigned Contractor certifies that to the best of the Contractors knowledge, Information and belle(, the Work covered by this Application for payment has been completed in accordance with the Contract Documents, that a6 previous Certificates for Payment ware issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: Date:-- PERIOD TO: KA# DATE:12 -2-A -(d PAGE OF Distribution to: _ OWNER _ ARCHITECT CONTRACTOR INSPECTOR PAGES ..yrnwuun u rruue ibr raymen4 as SnbWli, m Camteoaon vA(n 111e COntmct. Continuation Sheet AM Document G702, Is attached. (, 1. ORIGINAL CONTRACT SUM . ...................... _.............. 2. Net change by Change Orders ............................ ;,Z6 -L2 3. CONTRACT SUM TO DATE. (Line 1�2) ........................ $ Z n. >5 4. TOTAL COMPLETED & STORED TO DATE ................ $ r (Colurmt G on G702) 9,3'•S' 5. RETAINAGE: a. _% of Completed Work S (Column D -E) b. _/, of Stored Material S (Column F on G703) , Total Retainage (Line Sa +Sb or Total in Column 1 of S. TOTAL EARNED LESS RETAINAGE ... ............... $ / (Une 41e= Une, 5 Tota0 J kO 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Lice 6 from prior Ce ulae).._. „ „......_.. 3 Z O'7 1 t . G 8. CURRENT PAYMENT DUEaQ�3 Y,LQr.6 5:3 ' _... 5 31 44.3'3 9. BALANCE TO FINISH, PLUS RETAtNAGE._..._......... 5- (Lute 3less Line 6) CERTIFICATE FOR PAYMENT nclvcQPj In accordance WM the Contract Documents, based on on•si(e observations and t data compdsing the above apptaa0on, the ArchitecVinspector certifies to the Owner that to the best of the hislher knowledge, Information and better, the Walk has progressed as Indicated, the quality of the Work IS in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. Inspector ` • -. -- _DaL:.T"a7 -17 Project Manager Date: This Certificate k not negotiable The AMOUNT CERTIFIED' r . rs payable only to the Contractor State of: r1{,(n,i- lCn -ip` County bt, tJ�X.l."�� p .'r ' named herein, Iseuance, payment and acceptance of payment are Without prejudice to any Subscdb'�d d mto barb this �-j dayof f' (,{,Y C�'` �� � "i nInts ofthe Owner or Contractor under this ContmcL �5 rye 1. �/ 1 Notary PUbl'iG e `�pND My COmmissio e%plres: G�6 �' � I�j C #14004226 •: = AMOUNT CERTIFIED ........ _ ...... _. .,....__.......... _ .... ....... . S i P. gygSMS _(ARech explanation If amount cenirmd differs from the amounteppliedlbr.) Date: 3,.2—Y , I ` Project: Owasso Dog Park Phase I Dear Sir: I hereby acknowledge receipt ofWO�u>'�h`�A�udawr`I�u4Sra�r� Dollars ($234, N ho. 33 ) in full payment of my contracto date Demember 20, 2016 , for improvement work which I did for you and which is described in my contract. I Certify that I have paid in full forall materials purchased and all laboremployed in the performance of this contract and that there are no claims against me as an employer under this contract on account of injuries sustained by workmen employed by me thereunder. I hereby release you from any claims arising by virtue of this contract. WARNING The making of anyfalse statement or misrepresentation herein may be a crime punishable under Title 18 U.S.C. Section 1001 which provides in part: Whoever, in any matter within the jurisdiction of any department or agency of the United States knowingly and willfully... makes false representation, or makes or uses any false writing or document knowing the same to contain any false fictitious or fraudulent statement or entry, shall be fined not more than $10,000.00 or imprisoned not more than five years, or both." Sincerely, 4 RV. v Title: a5 Gt , (Print or Type) LOCATION MAP 1" = 6.019 ft 02!15!2017 ` ✓i This map represents a visual display of related geographic information. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy, Please contact Owasso Public staff for the most up -to -date information. sd The City Wif out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Larry Langford Director of Recreation and Culture SUBJECT: Phase 2 Dog Park Improvements Bid Award DATE: March 31, 2017 BACKGROUND: On November 5, 2014, The Tulsa County Vision Authority adopted a resolution that states Owasso is eligible to receive excess Vision 2025 funds totaling $6,882,761. On April 21, 2015, Owasso City Council approved Resolution 2015 -08 recommending identified projects for these funds. Portions of these funds were designated to construct a dog park. Phase 1 of the Owasso Dog Park has been completed. That project included grubbing, clearing, earthwork, and preparation of a road and parking lot for future asphalt work by Tulsa County, as well as sewer line relocation and installation of casing for future water and electric for lighting. The contractor also sodded and seeded the area to prevent erosion. Phase 2 of the project will include the construction of a perimeter fence with concrete border to enclose the off -leash area, irrigation within the fenced area, sodding within the fenced area, installation of waste stations, trash cans, trees, watering stations, benches, leash post and concrete and paver work at the entrance and around trees and benches. BID PROCESS: An advertisement for bids was published on March 1, 2017, for phase 2 construction of the dog park with base design to include but not limited to fencing, irrigation, sodding, element installation, and concrete work. Seven alternates were included: Alternate #1 Concrete curbing around base of perimeter fence Alternate #2 Decomposed granite around base of perimeter fence Alternate #3 Concrete pavers at entrance and around seating areas with concrete border Alternate #4 Concrete pavers at entrance and around seating areas with plastic border Alternate #5 Decomposed granite at entrance and around seating areas with concrete border Alternate #6 Six 6 foot galvanized chain link fencing north of football field Alternate #7 Entrance area informational klosk Advertisements for bids were published in accordance with state law and a mandatory pre -bid meeting was held at Owasso City Hall on Wednesday, March 15, 2017. Thirteen (13) contractors were in attendance. Bids were opened publicly on Thursday, March 23, 2017, at 2:00 PM with six (6) bids received. The lowest base bid received was from Carter Douglas of Beggs, Oklahoma, in the amount of $197,961.47 (bid tabulation sheet attached). 1311_1 /a[ VIM b'A The submitted bid packages were examined for any improper or unbalanced bids. One (1) did not include the bid book and was determined to be invalid. Upon review of the remaining bids, staff found the lowest bid from Carter Douglas met all specifications. Staff checked references from lowest bidder's previous projects to evaluate quality, timeliness, professionalism, and overall satisfaction of the bidder. All findings confirmed quality craftsmanship, integrity, and dependability. The bid Add Alternates were analyzed to determine the most complete and cost effective approach to this phase of the project. The Base Bid with Add Alternate A -1, A -3 and A -6 for a total of $248,183.09 is recommended. FUNDING: Funding for phase 2 construction of the dog park is included in the Vision 2025 Funds and the Park Development Fund. RECOMMENDATION: Staff recommends award of base bid and alternate #1, alternate #3 and alternate #6 and approval of a contract with Douglas Carter of Beggs, Oklahoma, in the amount of $248,183.09 for the phase 2 construction of the dog park. ATTACHMENTS: Contract Agreement Bid Tabulations SECTION 00300 AGREEMENT THIS AGREEMENT is dated as of the 4`—" day of April, 2017, by and between The City of Owasso (hereinafter called OWNER) and Carter Douglas (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: 2017 OWASSO DOG PARK FENCING AND AMENITIES PROJECT. CITY OF OWASSO, OKLAHOMA The project, for which the work under the contract documents may be the whole or only a part, is described as follows: Installation of a significant amount of black powder coated fencing, water line, concrete pavers, trees, irrigation system, concrete sidewalk and other minor site elements. ARTICLE 2. ENGINEER The project has been assigned to the Project Manager or his /her duly authorized representative, who is hereinafter called ENGINEER and who will assume all duties and responsibilities and will have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 3. CONTRACT TIME 3.1 The Work will be substantially completed within forty -five (45) calendar days from the date of Notice to Proceed; and completed and ready for final payment in accordance with the General Conditions within sixty (60) calendar days from the date of Notice to Proceed, which will be on or before 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for substantial completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid. 4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that the determination of actual quantities and their classification is to be made by the OWNER at the time of application for payment. 4.3 Contract Amount: Two hundred forty -eight thousand, one hundred eighty -three and 09/100 dollars ($248,183.09). ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications for Payment will be processed by OWNER as provided in the General Conditions. 5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during construction as provided below. All progress payments will be on the basis of the progress of the Work. 5.1.1 Progress payments shall not exceed an amount equal to 90% of the WORK completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of the contract amount. 5.1.2 Retainage of five- percent (5 %) of the total contract amount shall be retained throughout the project so that 95% of the Contract Price has been paid until the final inspection has been held and approved. 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the General Conditions, OWNER shall pay the Contract Price. ARTICLE 6. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work. 6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in the General Conditions. Contractor accepts the determination set forth in the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to underground facilities at or continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. 6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he deems necessary for the performance of the Work at the Contract price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. 6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including the General Conditions. 6.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents. 6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. 6.7 CONTRACTOR has obligated himself/herself to the OWNER to be responsible for the workmanship, labor and materials used in the project for one (1) year after the project has been accepted by the OWNER. 6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials and other items necessary for the completion of the project. The OWNER has issued him a Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement. ARTICLE 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following: 7.1 This Agreement (pages I to 6 inclusive). 7.2 Exhibits "A ", 'B ", "C" and "D" to this Agreement. 7.3 Advertisement for Bids (Section 00100). 7.4 Requirements for Bidders (Section 00110). 7.5 Instructions to Bidders (Section 00120). 7.6 Bid (Section 00200). 7.7 Bid Bond (Section 00210). 7.8 Bid Affidavits (Section 00220). 7.9 Statement of Bidders Qualifications (Section 00230). 7.10 Certificate of Non- Discrimination (Section 00240). 7.11 Performance Bond (Section 00410). 7.12 Maintenance Bond (Section 00420). 7.13 Statutory payment Bond (Section 00430). 7.14 Notice of Award (Section 00510). 7.15 Notice to Proceed (Section 00520). 7.16 Change Order (Section 00600). 7.17 General Conditions (Section 00700). 7.18 Project Specifications (Section 00800). 7.19 Special Provisions (Section 00900). 7.20 Project Drawings, consisting of Sheets 1 to 7, inclusive, and Standard Drawings. 7.21 Addendum Numbers 1 to _L_, inclusive. 7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to inclusive). 7.23 Any Modification, including Change Orders, duly delivered after execution of Agreement. There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be altered, amended or repealed by a Modification (as defined in the General Conditions). ARTICLE 8. MISCELLANEOUS 8.1 Terms used in this Agreement which are defined in the General Conditions shall have the meanings indicated in the General Conditions. 8.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3 OWNER and CONTRACTOR each binds himself /herself, his /her partners, successors, assigns, and legal representatives to the other party hereto, his /her partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and binding upon both parties even if a provision or part of the Contract Documents should be held void or unenforceable by law. IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on April 3, 2017. OWNER: City of Owasso CONTRACTOR: CARTER DOUGLAS M Lyndell Dunn, Mayor (SEAL) ATTEST: Title Address for giving notices: :A (SEAL) Title 3/23/17 2:00 PM - City Hall, City Of Owasso 2017 Owasso Dog Park Fencing and Amenities Project Bid Opening Owasso, Oklahoma Number Of Bids: 6 - Opened By: Elishya Cook - Witness: Karl Fritschen o g a U ¢ x ro° A z z Q <¢ BIDDER m `m m BASE BID AA01 AA02 AA03 AA04 AA05 AA06 AA07 Builders Unlimited 1 S. 83rd E Ave Tulsa, Tuls a, OK 74145 $ 228,800.00 $ 24,138.00 $ 6,588.00 $ 12,348.00 $ 12,936.00 $ 4,116.00 $ 11,594.00 $ 2,060.00 Carter Douglas 2705 N. 197 Rd. f $197,961.47 $ 14,304.00 $ 5,879.79 $ 27,835.92 $ 18,404.40 $ 4,198.32 $ 8,081.70 $ 4,500.00 Beggs, OK 74421 2 Hoey Construction Co. Southwest J J J $ 236,845.40 $ 21,277.20 $ 4,941.00 $ 10,584.00 $ 10,584.00 $ 3,528.00 $ 8,866.00 $ 7,500.00 Blv Blv d. Tulsa, . Tul sa, OK 3174107 Magnum Construction P.O. $ 237,490.00 $ 20,562.00 $ 7,411.50 $ 18,345.60 $ 10,819.20 $ 12,348.00 $ 7,843.00 $ 3,200.70 Box 707 Broken 4 Arrow OK 74013 Rick Scott Construction x x x x x INVALID BID - BID BOOK NOT PROVIDED E Pine St. Tulsasa, , O K O 5 74116 STOUT Constructi on P.O. $ 255,144.07 $ 14,340.34 $ 15,505.96 $ 22,007.77 $ 14,703.93 $ 19,457.31 $ 11,094.78 $ 2,005.08 B Box 486 Claremore, 6 OK 74018 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 03118/17 Department Payroll Expenses Total Expenses Municipal Court 5,019.01 7,466.79 Managerial 20,044.44 28,158.18 Finance 16,319.76 24,887.07 Human Resources 8,935.98 14,463.79 Community Development 16,725.59 26,285.28 Engineering 17,639.04 26,810.98 Information Systems 14,738.21 22,222.67 Support Services 7,993.65 12,192.01 Cemetery 1,205.71 1,846.82 Police Grant Overtime 3,262.61 3,305.59 Central Dispatch 20,671.23 35,521.93 Animal Control 3,656.33 5,471.16 Emergency Preparedness 1,783.98 2,544.84 Stormwater /ROW Maint. 9,571.56 14,777.82 Park Maintenance 9,070.28 13,937.87 Culture /Recreation 5,226.76 8,464.03 Community- Senior Center 4,880.50 6,676.07 Historical Museum 664.40 745.98 Economic Development 3,496.85 5,234.85 General Fund Total 170,905.89 261,013.73 Garage Fund Total 7,204.83 11,144.97 Ambulance Fund Total 553.85 621.86 Fire Fund 37 Total 160,850.73 236,159.75 Police Fund 38 Total 142,404.16 219,476.74 Streets Fund 39 Total 14,065.69 23,163.84 Stormwater Fund 27 Total Worker's Compensation Total 1,368.48 1,640.27 Strong Neighborhoods Total 3,827.60 5,604.87 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 3/30/17 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 21,601.16 HEALTHCARE MEDICAL SERVICE 53,298.27 HEALTHCARE MEDICAL SERVICE 74,407.09 ADMIN FEES 13,189.96 STOP LOSS FEES 45,648.40 HEALTHCARE DEPT TOTAL 208,144.88 DELTA DENTAL DENTAL MEDICAL SERVICE 3,577.20 DENTAL MEDICAL SERVICE 5,142.90 DENTAL MEDICAL SERVICE 4,766.27 DENTAL DEPT TOTAL 13,486.37 VSP ADMIN FEES 1,106.08 VISION DEPT TOTAL 1,106.08 HEALTHCARE SELF INSURANCE FUND TOTAL 222,737.33 0 K l A 11 0 M A DEPARIMIN1 pt 60VIR0IIAIRNIAt OUANIY SCOTT A.T N Executive Director feclor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY March 6, 2017 Mr. Roger Stevens, Public Works Director City of Owasso 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. WL000072160971 Wheels and Thrills Skating Rink Facility Facility No. S -21310 Dear Mr. Stevens: MARY FALLIN Governor Enclosed is Permit No. WL000072160971 for the construction of 200 linear feet of ten (10) inch PVC potable waterline and all appurtenances to serve the Wheels and Thrills Skating Rink Facility, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on March 6, 2017. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Respectfully, y v "a�'X QusaKabariti, P.E. Construction Permit Section Water Quality Division QRK7RC /ag Enclosure c: Debbie Nichols, Regional Manager, DEQ REGIONAL OFFICE AT TULSA Kevin Vanover, P.E., Impact Engineering and Planning, PLC 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recyded paper with soy ink 0 0 K r A II 0 M A SCOTT A. THOMPSON DEArlia9u O F F lwIEONla[NIM1I ou6u1V MARY FALLIN Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. WL000072160971 WATER LINES FACILITY No. 8-21310 PERMIT TO CONSTRUCT March 6, 2017 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 200 linear feet of ten (10) inch PVC potable waterline and all appurtenances to serve the Wheels and Thrills Skating Rink Facility, located in Section 8. T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved March 6, 2017. By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) This water line provides adequate fire flow in accordance with the 2009 International Fire Code through the approved hydraulic analysis. The fire flow provided is 3,700 gpm. 2) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 3) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 4) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 5) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 6) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with Public Water Supply Construction Standards [OAC 252:626- 19 -2]. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 prinletl on regded paper vdlh soy ink ell el 0 K r A H 0 M A SCOTT A. THOMPSON 01PAYIME111 OF ENYpONMENIALOUANIY MARY FALLIN Executive Oireclor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. WL000072160971 WATER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT 7) That before placing this facility into service, at least two samples of the water, taken on different days, shall be tested for bacteria to show that it is safe for drinking purposes. 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. Section 2 -6 -201 et seq. For information or a copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. 13) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption fields, or other sewage treatment and disposal systems. 14) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the National Sanitation Foundation and meet the appropriate commercial standards. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on rerytled paper Win soy Ink . 6�< F71/47 fy¢� N�ti1::rYilik —. 0 K l A H 0 M A SCOTT A. THOMPSON OEYARrmin 01 EIIYIROMAERIAI0=11Y MARY FALLIN Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. WL000072160971 WATER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT 15) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public Water Supply Construction Standards OAC 252:626- 19- 2(h)(1) and OAC 252:626-19 - 2(h)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under the most severe head conditions of the collection system prior to backfilling. Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on rary red paper Mth soy U* 0 O K L A H O M A eEYARYAItIII OF E11V14U1161E111At OOAMY SCOTT A. THO OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Executive Director tor March 6, 2017 Mr. Roger Stevens, Public Works Director City of Owasso 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. SL000072160972 Wheels and Thrills Skating Rink Facility Facility No. S -21310 Dear Mr. Stevens: MARY FALLIN Fiovemor Enclosed is Permit No. SL000072160972 for the construction of 1,275 linear feet of eight (8) inch PVC sewer line and all appurtenances to serve the Wheels and Thrills Skating Rink Facility, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on March 6, 2017. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Respectfully, Qusay Kabariti, P.E. Construction Permit Section Water Quality Division QRK/RC /ag Enclosure c: Debbie Nichols, Regional Manager, DEQ REGIONAL OFFICE AT TULSA Kevin Vanover, P.E., Impact Engineering and Planning, PLC 707 NORTH ROBINSON, P.O. BOX 1611, OKLAHOMA CITY, OKLAHOMA 73101 -1677 prinld on necycld paperxdh soy ink 0 0 K L A II 0 M A SCOTT A. THOMPSON DIPARIMENF OF ENVIROMAENIAt OIIAMY MARY FALLIN Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. SL000072160972 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT March 6, 2017 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 1,275 linear feet of eight (8) inch PVC sewer line and all appurtenances to serve the Wheels and Thrills Skating Rink Facility, located in SW /4, SW /4, of Section 8, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved March 6, 2017. By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES (OAC 252:606) rules and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 2) That. construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water Pollution Control Facility Construction. 5) That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe diameter per mile per day. 6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recytled paper %Atli soy Ink 0 o K l A If 0 Al A SCOTT A. THOMPSON DFPAgIMflIi OF RIVIROMMIIAI OUMIIY MARY FALLIN Ezecolive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. SL000072160972 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT 7) That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. 2 -6 -201 et. seq. For information or a copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOT) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That all manholes shall be constructed in accordance with the standards for Water Pollution Control Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of Environmental Quality. 13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 5- 4(c)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling, in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656 - 5-4(c)(3). 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA OTY, OKLAHOMA 73101 -1677 printed on reoyded paper with soy Ink 0 .wa;utsa, / 0 K l A If 0 M A DEFARI)IFIn FnYIlO01.tE11 V.1 OUAIIIY SCOTT A. THO OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Ezecufive Director tor PERMIT TO CONSTRUCT MARY FALLIN Governor PERMIT No. SL000072160972 SEWER LINES FACILITY No. S -21310 Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. 707 NORTH ROBINSON, P.O. BOX 1611, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper with soy Ink ca es