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Home My WebLink About2017.03.21_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 21, 2017 The Owasso City Council met in regular session on Tuesday, March 21, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 17, 2017. 1. Call to Order Mayor Lyndell Dunn called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Linzy Slayden of Friendship Baptist Church. 3. Flag Salute Councilor Bush led the flag salute. 4. Roll Call Present Absent Mayor - Lyndell Dunn None Vice - Mayor- Chris Kelley Councilor -Doug Bonebrake Councilor- Bill Bush Councilor - Jeri Moberly A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Presentation of a Character Certificate to RCB Bank Corey Burd presented a Character Certificate for Generosity to RCB Bank. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • March 7, 2017, Regular Meeting • March 14, 2017, Regular Meeting B. Approve claims C. Accept the donation from the Friends of the Owasso Police Department and approve a budget amendment in the Police Department, Half -Penny Sales Tax Fund increasing the estimated revenue and the appropriation for expenditures by $8,000 D. Accept the infrastructure improvements including water and wastewater at Abbott Farms Phase I E. Accept the infrastructure improvements including sanitary sewer, stormwater drainage, water, and concrete approaches, including sidewalk improvements at The Cottages at Tallgrass Point F. Accept the infrastructure improvements including streets, sanitary sewer and stormwater drainage systems at Carrington Pointe Phase 11 Owasso City Council March 21, 2017 Page 2 Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $698,202.12. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda None PUBLIC HEARING 8. The City Council will conduct a public hearing for the purpose of receiving citizen input relating to Community Development Block Grant (CDBG) 2017 Karl Fritschen presented the item. The Mayor opened the Public Hearing for comment. There were no comments or questions from the audience. Consideration and appropriate action relating to Specific Use Permit SUP -17 -01 and Plat Waiver for the Montessori Academy of Owasso located at 708 N Atlanta Street Karl Fritschen presented the item recommending approval of Specific Use Permit SUP -17 -01 and Plat Waiver with the following conditions: • No additional lighting shall be installed without staff approval other than what exists on the site; • No additional signage shall be installed. If the applicant chases to use a new sign, a sign permit shall be obtained and approved by staff; • No digital signage shall be used on the property; • A minimum six -foot opaque screening fence shall be required along the north, west, and south property lines. The screening fence already in place along the west boundary may be used as part of the screening requirements, but in the event the fence falls into disrepair, it shall be repaired or replaced by the applicant; and • Landscaping shall be provided on the site as depicted on the site plan and shall be inspected by staff prior to issuing an Occupancy Permit. Two persons addressed the Council. After discussion, Ms. Moberly moved to approve SUP - 17-01 and Plat Waiver with the conditions and amending 'opaque screening fence" to "wooden screening fence." The motion was seconded by Dr. Kelley. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to the award of a bid for the construction of the Owasso Sports Park Parking Lot Project Dwayne Henderson presented the item recommending award of a bid to Ground Level, LLC in the amount of $682,747.45 and authorization for the Mayor to execute the contract. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to award the bid to Ground Level, LLC in the amount of $682,747.45 and authorize the Mayor to execute the contract, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council March 21, 2017 Page 3 11. Consideration and appropriate action relating to the award of a bid for construction of the Garrett Creek Relief Line Project Dwayne Henderson presented the item recommending award of a bid to Ira Green Construction in the amount of $1,136,156.42 and authorization for the Mayor to execute the contract. There were no comments from the audience. After discussion, Ms. Moberly moved, seconded by Mr. Bush to award the bid to Ira Green Construction in the amount of $1,136,156.42 and authorize the Mayor to execute the contract, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to the award of a bid for the construction of the Morrow Place Lift Station Project Dwayne Henderson presented the item recommending award of a bid to Cross -Bo Construction in the amount of $1,211,606.75 and authorization for the Mayor to execute the contract. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to award the bid to Cross -Bo Construction in the amount of $1,211,606.75 and authorize the Mayor to execute the contract, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to an agreement for engineering services for the E 116 St North Roadway Improvements from N 129 E Avenue to US HWY 169 Dwayne Henderson presented the item recommending approval of an agreement with Walter P. Moore and Associates, Inc. of Tulsa, Oklahoma, in the amount of $180,000 and authorization for the Mayor to execute the agreement. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the agreement with Walter P. Moore and Associates, Inc. of Tulsa, Oklahoma, in the amount of $180,000 and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to the award of a bid for construction of the E 76 Street North and Main Street Intersection Improvements Roger Stevens presented the item recommending the award of a bid to Grade Line Construction in the amount of $1,885,583.55 and authorization for the Mayor to execute the agreement. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to award the bid to Grade Line Construction in the amount of $1,885,583.55 and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council March 21, 2017 Page 4 Staff further recommended approval of Change Order #1, reducing the contract amount by $225,000.00 for a total contract amount $1,660,583.55 and increasing the Contract Time by thirty days. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly, to approve Change Order #1 to the contract with Grade Line Construction, LLC, reducing the contract amount by $225,000.00, and increasing the Contract Time by thirty days, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 15. Consideration and appropriate action relating to the acceptance and final payment of the Three Lakes Channel /Ator Heights Stormwater Drainage Improvements Project Earl Farris presented the item recommending acceptance of the contract work and authorization for final payment to Magnum Construction in the amount of $16,157.33. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to accept the project and authorize final payment, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 16. Consideration and appropriate action relating to the FY 2015 -2016 Street Rehabilitation Program Earl Farris presented the item recommending the addition of two street segments to the FY 2015 -2016 Street Repair Project - Contract 2 - Asphalt and authorize Lowry Construction to include the additional work within the existing contract. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Dr. Kelley to add the two additional street segments to the FY 2015 -2016 Street Repair Project - Contract 2 - Asphalt and authorize Lowry Construction to include the additional work within the existing contract, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 17. Consideration and appropriate action relating to Payment of Commissioners' Award, Commissioners' Fees, poundage and any other assessed court fees in City of Owasso v. Mary Lynn Cook, et al. Julie Lombardi presented the item recommending authorization for payment to the District Court of Tulsa County of the Commissioners' Award in the amount of $252,000, Commissioners' Fees in the arnount of $5,400, and such other fees and costs that may be necessary to take possession of the land. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Dr. Kelley to authorize payment to the District Court of Tulsa County of the Commissioners' Award in the amount of $252,000, Commissioners' Fees in the amount of $5,400, and such other fees and costs that may be necessary to take possession of the land, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council March 21, 2017 Page 5 18. Report from City Manager Larry Langford presented the Vision 2025 Excess Funds Project Status Report. Warren Lehr announced the Economic Summit will be March 23, 2017, 10:00 am - 1:00 pm and expressed appreciation to Gary Akin for the coordination of a meeting with representatives from the Oklahoma Department of Transportation and Oklahoma Secretary of Transportation, Gary Ridley. 19. Report from City Attorney None 20. Report from City Councilors Councilors acknowledged efforts of staff. 21. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 3/4/17 • Health Care Self- Insurance Claims - dated as of 3/16117 • Monthly Budget Status Report - February 2017 • DEQ Permit No. SL000072160663 for the construction of 58 linear feet of twelve (12) inch PVC, 5,600 linear feet of fifteen (15) inch PVC, 118 linear feet of eight (8) inch PVC, one (1) 690 -gpm lift station, 3,600 linear feet of twelve (12) inch PVC force main, one (1) backup power generator with an automatic transfer switch and all appurtenances to serve the City of Owasso, Tulsa County, Oklahoma 22. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 23. Adjournment Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 8:21 pm. Lyn II D nn, Mayor Lisa Wilson, Minute Clerk