HomeMy WebLinkAbout2017 03_CDBG_hale acres sewer project _2017.04.04CITY OF OWASSO
RESOLUTION 2017 -03
A RESOLUTION OF THE CITY OF OWASSO, OKLAHOMA, APPROVING
AN APPLICATION FOR THE 2017 COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) TULSA COUNTY URBAN COUNTY
WHEREAS, the Housing and Community Development Act of 1974, as amended (24
U.S.C. 93 -383 et seq.), (the "Act "), provides that Community Development Block Grant,
( "CDBG "), funds may be used for the support of activities that provide decent housing and
suitable living environments and expanded economic opportunities principally for persons of
low- and moderate- income; and,
WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total
combined population of 200,000 or more from the unincorporated areas and participating
incorporated areas to qualify as an urban county; and,
WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93-
383, as amended, authorized the Secretary of Housing and Urban Development, as a
representative of the United States of America, to grant to Tulsa County funds and administrative
responsibility for the Tulsa County CDBG Urban County program; and
WHEREAS, a Cooperation Agreement between Tulsa County and the City has been
executed for the purpose of participation in the Tulsa County Urban County Community
Development Block Grant Program for Federal Fiscal Years 2017 -2019.
NOW THEREFORE, BE IT RESOLVED by the City Council that the City of Owasso desires to obtain
assistance in addressing community development needs and hereby requests the Tulsa County
CDBG Urban County program to provide assistance.
NOW THEREFORE, BE IT FURTHER RESOLVED by the City Council that the City of Owasso affirms its
commitment to take all action within its power to facilitate the receipt of the assistance of
community development funds, and upon receipt to administer said grant by the rules and
regulations established by the United States of America, the State of Oklahoma, Tulsa County
and all empowered agencies thereof.
ADOPTED this 4 +h day of April, 2017, at the regularly scheduled P2.4Reting of the governing body, in
compliance with the Open Meeting Act, 25 O.S. §§ 301 - 314 001).
Lyndell Dunn, Mayor
ATTEST.
Sherry Bisho City Clerk
(SEAL)
APPROVED AS TO
0 OF
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OFFICIAL 0
Attorney U W SEAL
�k[.AHOW'
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
APPLICATION CERTIFICATION
The Applicant hereby certifies that all of the information contained in this application for
community development assistance through the Tulsa County CDBG Urban County
Program is true and accurate to the best of my knowledge and that all documentation
supporting the information in this application is on file in the official offices of this unit of
local government, available for review by Tulsa County /HUD during normal business
hours. The Applicant also affirms that none of the activities set forth in this application
have been initiated, nor shall they be initiated unless a grant has been awarded, a
contract fully executed, and notice has been issued by Tulsa County that release of
funds requirements have been met.
(Type) Name and Title of Chief
Elected Official
State of Oklahoma
County of i ilk Sa
Attest:
t i
Date
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OFFICIAL
SEAL
PkLAHOOP'1�14
Subscribed and sworn t b 12017.
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Clerk
Application
Community Development Block Grant (CDBG)
2017 Tulsa County Urban County
Page 4 of 2
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The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Karl A. Fritschen, MRCP, AICP, RLA
Chief Urban and Long Range Planner
SUBJECT: Project Application and Recommendation, Community Development Block
Grant (CDBG 2017/18)
DATE: March 31, 2017
BACKGROUND:
The primary national objective of the Community Development Block Grant (CDBG) Program is the
"development of viable urban communities by providing decent housing and a suitable living
environment, particularly for persons of low and moderate incomes." All project proposals
submitted for funding through the CDBG Program must document the achievement of at least one
of the following national objectives:
Provide benefit to low and moderate income persons
Aid in the prevention or elimination of slums or blight
➢ Meet other community development needs having particular urgency, posing a serious or
immediate threat to the health or welfare of a community
On February 10, 2017, the Indian Nation Council of Governments (INCOG), provided information
regarding the 2017 -18 CDBG application cycle. A completed application, which includes a public
hearing, resolution and cooperation agreement, is due no later than April 15, 2017. Owasso is now
part of an Urban County, and as such does not compete for the funding through the State
Department of Commerce.
Owasso will receive an allocation of approximately $128,827 for the 2017/18 CDBG funding cycle,
which does not require a local match. Additionally, the excess $22,406.90 not spent for the 2014/15
CDBG sidewalk project in Baptist Village will be rolled over and added to this year's funding cycle.
Therefore the total amount estimated to be available for 2017/18 CDBG cycle is $151,233.90.
PAST CDBG PROJECTS:
In the past, Owasso has utilized CDBG monies for sidewalk, sanitary sewer, street, and park
improvements. Two maps attached with this memo indicate past CDBG projects for the former
qualifying areas of geography. The current 2016 -17 funds are being used in the newly qualified
neighborhood of Hale Acres for replacement of old clay sanitary sewer lines.
PUBLIC HEARING:
During the application phase for the CDBG grant, a public hearing is required to solicit comments
from the public on possible projects. Such a public hearing was held at the March 21, 2017, City
Council meeting. There were no citizens who spoke at the meeting.
M
PROJECT:
The proposed project for 2017 -18 CDBG funding cycle is for continued replacement of sanitary
sewer lines in the Hale Acres neighborhood. Continuing the sewer line replacement work is a
priority in this neighborhood as it begins to address the infrastructure deficiencies from the
ground up.
The project will be designed in -house by the Engineering Division of Public Works. Because the
project is yet to be designed, it is unknown at this time as to how many linear feet of pipe can be
replaced. Last year's project began in the far southwest corner of the neighborhood and
worked north and east. A map has been provided with this memo indicating the general
location of the proposed improvements.
RECOMMENDATION:
Staff recommends approval of Resolution 2017 -03, requesting assistance from the Tulsa County
CDBG Urban County Program and approving an application identifying the installation of new
sanitary sewer lines in the Hale Acres subdivision as the preferred project for the 2017 -18 funding
cycle and authorizing the Mayor to execute all related documents.
ATTACHMENTS:
Resolution 2017 -03
CDBG Application
Map - Owasso CDBG Sanitary Sewer Replacement Locations
Map - CDBG Projects FY 2000 through 2015
FY2017 APPLICATION GUIDANCE
Due date for this Application is April 15, 2017
The CDBG program is authorized under Title I of the Housing and Community
Development Act of 1974, as amended.
The purpose of this Application Guidance is to provide assistance in preparing a
Community Development Block Grant application for the FY2017 Tulsa County
CDBG Urban County Program.
Eligible Entities
Entities included for FY2017 funding, the funding allocation to the entity, and the
percentage of low and moderate income population for each is listed below:
Proposed Percentage
Threshold Requirements for FY2017 Metro City Applications
Due to HUD'S desire for all Entitlements to dramatically increase their
expenditure rates and failure of select Entities to expend funds in a timely
manner, the following expenditure criteria have been established and will be
implemented for the FY2017 Application cycle. To submit an application for
FY2017, communities with open Metro Entities contracts must comply with the
following Threshold Requirements:
100% of 2014 grant expended;
50% of 2015 grant expended;
2016 Obligated through bid award or design process underway.
If the above expenditure requirements have not been met by April 1, 2017, the
community will not be eligible to submit an application. Staff will determine re-
allocation of funds.
Guidance
Community Development Block Grant (CDBG)
2017 Tulsa County Urban County
Page 1 of 6
Allocation
Low /Mod
Metro Entities
Amount
Population
Broken Arrow Infrast.
$348,515
24.60
Bixby
$71,837
18.38
Owasso
$128,827
23.27
Sand Springs
$78,398
28.97
Sapulpa
$130,955
43.73
Revolving Entities
Skiatook
$102,504
44.47
Sperry
$102,504
44.04
Threshold Requirements for FY2017 Metro City Applications
Due to HUD'S desire for all Entitlements to dramatically increase their
expenditure rates and failure of select Entities to expend funds in a timely
manner, the following expenditure criteria have been established and will be
implemented for the FY2017 Application cycle. To submit an application for
FY2017, communities with open Metro Entities contracts must comply with the
following Threshold Requirements:
100% of 2014 grant expended;
50% of 2015 grant expended;
2016 Obligated through bid award or design process underway.
If the above expenditure requirements have not been met by April 1, 2017, the
community will not be eligible to submit an application. Staff will determine re-
allocation of funds.
Guidance
Community Development Block Grant (CDBG)
2017 Tulsa County Urban County
Page 1 of 6
Applications should be submitted to:
INCOG
Claudia Brierre
2 West 2nd Street, Suite 800
Tulsa, OK 74103
cbrierre(cDincog.org
National Objective
The primary National Objective of the Community Development Block Grant
(CDBG) Program is the "development of viable urban communities by providing
decent housing and a suitable living environment, particularly for persons of low
and moderate incomes." All project proposals submitted for funding through the
CDBG Program must document the achievement of at least one of the following
National objectives:
• Provide benefit to low and moderate income persons.
• Aid in the prevention or elimination of slums or blight.
• Meet other community development needs having particular urgency,
posing a serious or immediate threat to the health or welfare of a
community.
Most CDBG applicants qualify their project activities under the National Objective
of benefit to low and moderate income persons. Applicants are cautioned that
qualifying a project under slum or blight or urgent need is a difficult process that
has very limited application and can only be used under special conditions and
circumstances. Therefore, you are urged to qualify your proposal under benefit to
low and moderate income persons. Applicants who qualify a proposal using slum
and blight or urgent need must receive guidance and approval from INCOG.
To qualify for CDBG funding under the National Objective of benefit to low and
moderate income persons, the proposed project activities must show a positive
or general improvement of living condition in a definable geographic target area
where at least 51% of the occupied households /homes are of low and moderate
income families. Low and moderate income families have an income equal to or
less than the current Section 8 low income limits established by the United
States Department of Housing and Urban Development (HUD). Each activity
proposed for funding with Community Development Block Grant(CDBG) dollars
claiming the National Objective of benefit to low and moderate income persons,
must provide data indicating the percentage of low and moderate income
beneficiaries.
Application Criteria
1. No matching funds are required.
2. No administration expenses will be funded with CDBG funds.
Guidance
Community Development Block Grant (CDBG)
2017 Tulsa County Urban County
Page 2 of 6
3. When planning projects for FY2017, be aware that accumulating more than 2
years of grant funding is not permitted.
4. Engineering is a permissible use of CDBG funds.
5. Income surveys of the project target area must be conducted. The use of
Census Tract or Block Group data to document the percentage of low and
moderate income beneficiaries for any CDBG funded activity should receive prior
INCOG review and approval.
6. Applicants must hold an application phase Public Hearing informing citizens of
the proposed project and submit documentation of the Public Hearing with this
application. Notice must be given at least 7 days prior to the public hearing by
publication in jurisdiction newspapers; or by posting at city halls. Acceptable
documentation consists of the affidavit of publication or a copy of the newspaper
article announcing the public hearing, or copy of certified posted notice. Tulsa
County has prepared a Citizen Participation Plan on behalf of the Urban County
communities; therefore, the individual community does not need to prepare a full
Citizen Participation plan.
7. Specific projects identified in the application must have cost estimates derived
from professional sources. Water and wastewater projects that require
Oklahoma Department of Environmental Quality construction permitting must
have certified cost estimates from a professional engineer licensed to work in
Oklahoma. For other types of projects, professional cost estimates may be
derived from architects, engineers, vendors, construction companies, or
appropriate personnel qualified to make such estimates.
Use of Funds
The CDBG Program funds a broad array of projects and activities including but
not limited to the following:
• Water and wastewater system improvements
• Solid waste
• Fire protection
• Streets
• Neighborhood Parks
• Housing activities including construction, emergency repair, rehabilitation
• Acquisition of real property for eligible public purposes
• Clearance, demolition and removal of buildings and improvements
• Senior citizen centers
• Gas and electrical system improvements
• Removal of architectural barriers associated with handicapped areas'
• Storm water drainage improvements
• Economic Development
• Social services- (City of Broken Arrow only)
Guidance
Community Development Block Grant (CDBG)
2017 Tulsa County Urban County
Page 3 of 6
*Construction of ADA Sidewalks in non -low /mod census tracts is
not an eligible project beginning this year.
Guidance regarding eligibility requirements can be found in 24CFR 570.201 of
the Federal Housing and Community Development Act of 1974, as amended.
Proposal Guidance
Applicants are encouraged to contact the staff persons listed below with
questions regarding program requirements, project conceptualization, or any
portion of the Application Packet and /or Guidelines.
Claudia Brierre
579 -9431
Barbara Albritton
579 -9420
Steve Boettcher
579 -9453
Guidance
Community Development Block Grant (CDBG)
2017 Tulsa County Urban County
Page 4 of 6
Required Application Documents
1. Application Summary
This form contains information about the specific project and includes a
certification from the local government attesting to the accuracy and
completeness of the application. The certification form must be completed and
signed by the chief elected official of the local government.
2. Line Item Budget (Application Form Attachment A)
The description of project activities along with a budget (form provided as
Attachment A) should be as specific as possible as they will form the basis of
your contract. This Budget should match Professional Cost Estimates submitted
with the application.
3. Direct Project Beneficiary Income Survey (Survey Summary
Form Attachment B)
Income surveys for each proposed CDBG funded activity are a requirement
unless using census tract or block group data.
Determination of project beneficiaries:
City -wide- An activity which will serve the entire city (such as wastewater
treatment), provided that the city has a low and moderate income percentage at
or above 51 %. If the LMI percentage is below 51%, an income survey with a
75% response rate must be provided.
Area benefit- An activity which benefits all the residents in a particular area
where at least 51 percent of the residents are low and moderate income
persons. Examples would include resurfacing of a collector street or
construction of a fire department substation.
Direct benefit- An activity which requires information on household size and
income so that it is evident that at least 51 percent of the clientele are persons
whose household income does not exceed the low and moderate income limit; or
an activity which has income eligibility requirements which limit the activity
exclusively to low and moderate income persons.
Presumed benefit- Benefit a clientele that is generally presumed to be
principally low and moderate income persons. Activities that exclusively serve a
group of persons in any one or a combination of the following categories may be
presumed to benefit 51 percent low- and moderate - income persons: abused
children, battered spouses, elderly persons, adults meeting the Bureau of the
Census' Current Population Reports definition of "severely disabled," homeless
persons, illiterate adults, persons living with AIDS, and migrant farm workers.
Guidance
Community Development Block Grant (CDBG)
2017 Tulsa County Urban County
Page 5 of 6
Guidelines to identify specific beneficiaries for various activities:
• Water or Wastewater Line Replacement or Rehabilitation. Those
households directly tapped to or receiving improved service from the lines.
Generally, beneficiaries are considered those persons residing in houses who
receive their water through new, replaced or upgraded lines, or houses that
discharge sewage into or through an improved collection line or main en route to
the treatment plant.
• New Wastewater or Water Extensions to Previously Un -served Areas. The
households /homes that will actually be connected to the wastewater or water line
extensions. Service to newly- constructed subdivisions will not be funded due to
environmental review requirements.
• Flood and Drainage Improvements. Households /homes within the recognized
drainage basin.
• Fire Protection. Households /homes (buildings, vehicles and equipment)
residing within the response area of the fire station; or using actual residential
calls made by a fire station over the prior 12 month period, conduct a survey of
those residences obtaining no less than 75% response rate.
• Senior Citizen Centers and Community Centers. Households /homes within
the designated service area of the proposed center. If there is only one center in
the community, the service area can be considered to be the entire community. If
there is more than one center, then the Applicant must delineate the service area
of each center. Senior Citizen Centers are presumed to benefit low and
moderate income persons.
• Demolition /Clearance /Removal of Junk and Debris and /or Abandoned
Inoperative Vehicles. Households /homes within the geographic area
designated to receive the focus of the demolition, clearance and /or removal
activities. Typically, the properties located within the geographic area designated
to receive the demolition /removal activities are considered to be beneficiaries.
• Provision of Accessibility for the Handicapped to Public Buildings.
The households /homes within the geographic area that receive services from the
assisted public building(s). Providing handicapped access to a city hall would
provide benefit to the households /homes in the entire city. Proposed
handicapped access activities in connection with limited clientele facilities are
presumed to benefit low and moderate income persons.
• Street Improvements /Sidewalk Improvements. The households /homes that
have at least one property line abutting the improvement.
Guidance
Community Development Block Grant (CDBG)
2017 Tulsa County Urban County
Page 6 of 6
4. Identification of Other Project Funding Sources (Application
Form Attachment C)
Match and leverage are not required for the grant, but should be identified if
applicable to the project.
5. Certified Engineering Reports and Professional Cost
Estimates (Application Form Attachment D)
Water and wastewater projects that require Oklahoma Department of
Environmental Quality construction permitting must have certified cost estimates
from a professional engineer licensed to work in Oklahoma. For projects not
requiring DEQ permits, professional cost estimates must be derived from
architects, engineers, vendors, construction companies, or appropriate personnel
to make such estimates, and submitted with the application.
6. Applicant Resolution (Application Form Attachment E)
Applications must include a Resolution passed by the governing body requesting
CDBG assistance from the Tulsa County Urban County program. A sample
Resolution is provided as Attachment E of the application.
Guidance
Community Development Block Grant (CDBG)
2017 Tulsa County Urban County
Page 7 of 6
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
APPLICATION
Required Documents to be submitted with Applications
✓ W -9 Form
✓ Documentation of Current Registration in SAM
✓ Public Hearing Documentation: Affidavit of publication or certified posted
notice.
✓ Application Summary Page which includes
• Project Title
• Detailed Project Description
• Map with target area and Census Tract/BG clearly marked
• Number of population served
• Census Tract(s) and Block Groups(s) identified
✓ Application Certification
✓ Attachment A:
✓ Attachment B
✓ Attachment C:
✓ Attachment D:
Report
✓ Attachment E:
✓ Project Timeline
Line Item Budget
Income Survey Summary Form
• Completed form if Income Survey
• LM Percentage ( %) if using CT /BG data
Other Project Funding Sources
Certified Professional Cost Estimates /Engineering
Resolution
Application
Community Development Block Grant (CDBG)
2017 Tulsa County Urban County
Page 1 of 2
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
1. Name of Unit of Local Government City of Owasso, OK
Mailing Address PO Box 180
Physical Address 200 South Main
Owasso, OK Zip Code +4 74055 -0180
Phone Number 918.376.1515 Fax # 918.376.1597
FEW 73- 6069613
DUNS 51HJ8
Chief Elected Official Mayor Lyndell Dunn
Clerk Sherry Bishop
2. Name of Staff Contact Karl A. Fritschen
Phone Number 918.376.1545 E -mail kfritschen @cityofowasso.com
3. Project Title, Detailed Description of Project
(Attach additional detail as needed. Provide Map)
The project for the 2017 /18CDBG funding cycle is continuation of the replacement of the
failing clay pipe sanitary sewer lines in the Hale Acres subdivision located in the NE
corner of the NE corner of Section 7, Township 21, Range 14 East in the City of
Owasso, OK. Pending engineering design will determine the extent of the project in
terms of length of new pipe to install. Engineering, design, and construction inspections
are expected to take place with City personnel, so the entire grant amount will be for
installation of the new pipe.
4. Number of population served:
❑ Census Tract/Block Group #
x Household Income Survey
5 Project Budget Summary:
CDBG Funds
Other Sources
Application
Community Development Block Grant (CDBG)
2017 Tulsa County Urban County
Page 2 of 2
Hale Acres
Carry Over 2015
$ 128,827.00
$ 22,406.90
Total
Application
Community Development Block Grant (CDBG)
2017 Tulsa County Urban County
Page 3 of 2
$ 150,533.90
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ATTACHMENT D
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2017 TULSA COUNTY URBAN COUNTY
Attach Certified Professional Cost Estimates /Engineering Report (where
applicable)
Hale Acres FY 17 -18 CDBG Seaver
Line Replacement Project
Hale Acres FY 16-97 CDBG Sewer
Line Replacement Prolect
Owasso CDBG Sanitary Sewer Replacemcni Locations
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CITY OF OWASSO
111 A. Main Street
P.0- Boa 180
Owasso, OK 74055
418.376.1560
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Hale Acres FY 17 -18 CDBG Sewer
Line Replacement Project
Hale Acres FY 16 -17 CDBG
Line Replacement Project
Owasso CDBG Sanitary Sewer Replacement Locations
Legend
Existing Sewer Line
Proposed Line Replacement — FY 16 -17
Proposed Line Replacement — FY 17 -18
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CITY OF OWASSO
I I I N. Main Street
P.O. Box 180
Owasso, OK 74055
918.376.1500
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