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Home My WebLink About2017.04.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting X11 S Tuesday, April 18, 2017 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • April 4, 2017, Regular Meeting • April 11, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 4/1/17 • Monthly Budget Status Report - March 2017 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, April 14, 2017. y -� &AP Sherry BishorYCity Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 4, 2017 The Owasso Public Works Authority met in regular session on Tuesday, April 4, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 31, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 9:53 pm. 2. Roll Call Present Absent Chair- Lyndell Dunn None Vice -Chair - Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • March 21, 2017, Regular Meeting B. Approve claims Ms. Moberly moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $534,346.53. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 3/18/17 OPWA April 4, 2017 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 9:54 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, April 11, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, April 11, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, April 7, 2017. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Lyndell Dunn Vice - Mayor /Vice- Chair -Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush (left at 6:50 pm) Councilor /Trustee -Jeri Moberly (arrived at 6:16 pm) A quorum was declared present. 2. Discussion relating to Community Development items A. Annexation and Rezoning (OA -17 -03 and OZ- 17 -03), 12708 E 116 St N B. Rezoning (OZ- 17 -02), SW corner of E 126 St N and N 135 E Ave Bronce Stephenson presented Items 2A and 2B and discussion was held. It was further explained that both items would be placed on the April 18, 2017, Council agenda for consideration and action. 3. Discussion relating to Public Works items A. Country Estates Detention Facility B. Country Estates Stormwater Channel Improvements Councilor Moberly arrived. Roger Stevens presented Items 3A and 3B and discussion was held. It was further explained that the item 3A would be placed on the May 2, 2017, Council agenda for consideration and action. 4. Discussion relating to FY 2018 Budget Linda Jones presented the item and discussion was held. It was further explained the proposed FY 2018 budget would be submitted to the Council during the May 9 Work Session. 5. Discussion relating to Administrative items A. Proposed Ordinance relating to a public display of fireworks B. Proposed Ordinance relating to the City Clerk and City Treasurer positions Councilor Bush left the meeting at 6:50pm. Sherry Bishop presented Items 5A and 5B and discussion was held. It was further explained that both items would be placed on a future Council agenda for consideration and action. 6. Discussion relating to term lengths for all Boards & Committees Councilor /Trustee Moberly presented the item, suggesting the standardization of term lengths for the various citizen boards and committees and discussion was held. An item would be included on the May work session agenda for further discussion. Owasso City Council, OPWA & OPGA April 11, 2017 Page 2 7. Discussion relating to City Manager items Alarm Ordinance and Fee Resolution - Warren Lehr presented the item and discussion was held. A proposed Ordinance and Resolution would be placed on a subsequent agenda for Council consideration and appropriate action. Monthly sales tax report - Linda Jones presented the sales tax report and discussion was held. City Manager report - Mr. Lehr advised that staff was considering a proposal to include the purchase of public safety vehicles from the Capital Improvement Fund and would be presenting the proposal to the Capital Improvements Committee during their April 25, 2017, meeting; provided participation results for the monthly Keep Owasso Clean event and Free Landfill Day for Owasso Residents event; and encouraged appreciation and support for the city's emergency communications team in recognition of National Public Safety Telecommunicators Week. 8. City Council/Trustee comments and inquiries Councilor Bonebrake offered appreciation for communication efforts. Mayor Dunn commented on various legislative efforts discussed during the April INCOG Board of Director's meeting. 9. Adjournment The meeting adjourned at 7:52 pm. Lyndell Dunn, Mayor /Chair Juliann M. Stevens, Minute Clerk Claims List 4/18/2017 Budget Unit Title:== Vendor Name Payable Description IPayment Amount OPWA ITREASURER PETTY CASH IREFUNDAMB COLLIBEAVER 25.00 TOTAL OPWA 25.00 OPWAADMINISTRATION AT &T LONG DISTANCE PHONE BILL 6.81 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 531.22 UNIFIRST HOLDINGS LP UNIFORM CLEANING 64.42 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.87 CITY GARAGE LABOR/OVERHEAD - APRIL, 2 170.33 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 88.38 CINTAS CORPORATION REPLENISH FIRST AID KITS 66.99 JPMORGAN CHASE BANK CHAMBER - LUNCHEON 20.00 JPMORGAN CHASE BANK CHARACTER TRAINING 37.33 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 24.20 JPMORGAN CHASE BANK WALMARTSUPPLIES 727 JPMORGAN CHASE BANK CHARACTER TRAINING 228.00 TOTAL OPWA ADMINISTRATION 1,280.83 UTILITY BILLING JPMORGAN CHASE BANK DELL- MONITOR/BYNUM 148.19 TODD C. KIMBALL METER READER 569.25 TYRONE EUGENE DINKINS METER READER 271.65 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 4,19827 TYRONE EUGENE DINKINS METER READER 211.95 TODD C. KIMBALL METER READER 855.90 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,364.31 JPMORGAN CHASE BANK DLX-DEPOSIT SLIPS 91.37 TOTAL UTILITY BILLING 7,710.89 WATER JPMORGAN CHASE BANK HOME DEPOT -FORM SUPPLIES 23.68 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.60 JPMORGAN CHASE BANK QUALITY TIRE -TIRE REPAIR 15.00 CITY OF TULSA UTILITIES WATER 101,895.71 CITY OF TULSA UTILITIES WATER 139,514.10 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.87 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.87 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 113.12 CITY GARAGE LABOR /OVERHEAD - APRIL, 2 1,986.41 FLEETCOR TECHNOLOGIES FUELMAN - MARCH, 2017 891.18 CITY GARAGE VEH PARTS PURCH - MARCH, 59799 JPMORGAN CHASE BANK GRAINGER- PLIERS 37.70 JPMORGAN CHASE BANK GRAINGER- WELDING COAT 87.66 JPMORGAN CHASE BANK ANCHOR STONE - GRAVEL 374.56 JPMORGAN CHASE BANK SHOE CARNIVAL -BOOTS 134.98 JPMORGAN CHASE BANK HD SPLY- SADDLE /STOP 75.02 Page 1 Claims List 4/18/2017 Budget Unit Title Vendor Name Payable Description Payment Amount WATER... JPMORGAN CHASE BANK HD SPLY- METERS /SETTERS 2,006.70 JPMORGAN CHASE BANK HD SPLY - TAPPING SADDLES 372.85 JPMORGAN CHASE BANK HD SPLY -VALVE BOX LIDS 90.00 JPMORGAN CHASE BANK LOCKE SUPPLY - LIGHTS 686.24 JPMORGAN CHASE BANK LOCKE SPLY- LIGHTS 469.33 JPMORGAN CHASE BANK LOWES -KNEE PADS 93.88 JPMORGAN CHASE BANK HD SPLY - REDUCER 109.50 JPMORGAN CHASE BANK HD SPLY -CTS PACK NUTS 8120 JPMORGAN CHASE BANK HO SPLY -GATE VALVES 141.75 TWIN CITIES READY MIX, INC CONCRETE 144.00 CITY OF TULSA DEPT OF FINANCE LAB SERVICES 600.00 CINTAS CORPORATION REPLENISH FIRST AID KITS 34.02 TWIN CITIES READY MIX, INC ICONCRETE 288.00 TOTAL WATER 250,996.92 WASTEWATER TREATMENT JPMORGAN CHASE BANK DALE & LEES - RECHARGE A/C 88.00 JPMORGAN CHASE BANK HACH- REAGENTS 112.79 JPMORGAN CHASE BANK HACH- REAGENTS 78.69 JPMORGAN CHASE BANK HACH- DEIONIZED WATER 7257 JPMORGAN CHASE BANK HACH- TUBING FOR SAMPLES 150.55 JPMORGAN CHASE BANK HD SPLY -MUCK BOOTSNVRENCH 149.49 JPMORGAN CHASE BANK NCL- TESTING SUPPLIES 308.68 JPMORGAN CHASE BANK GELLCO- SAFETY BOOTS 107.99 JPMORGAN CHASE BANK METRO -BELT PRESS ROLLER 2,062.00 JPMORGAN CHASE BANK LOWES -PIPE 17.46 JPMORGAN CHASE BANK ENVIR RESOURCE -EPA TEST 906.89 CITY GARAGE VEH PARTS PURCH - MARCH, 49.49 CITY GARAG E LABOR/OVERHEAD - APRIL, 2 907.66 FLEETCOR TECHNOLOGIES FUELMAN - MARCH, 2017 601.58 UNIFIRST HOLDINGS LP UNIFORM CLEANING 88.01 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 7,092.57 UNIFIRST HOLDINGS LP UNIFORM CLEANING 49.14 TREASURER PETTY CASH TOLL FEE 3.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 31.26 AT &T LONG DISTANCE PHONE BILL 0.30 VERIZON WIRELESS IWIRELESS CONNTECTION 80.02 TOTAL WASTEWATER TREATMENT 12,958.14 WASTEWATER COLLECTION; VERIZON WIRELESS WIRELESS CONNTECTION 80.02 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 215.13 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 478.85 TREASURER PETTY CASH TRAVEL EXPENSE 276.00 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 178.92 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 180.40 Page 2 Claims List 4/18/2017 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER COLLECTION? UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.08 CITY GARAGE LABOR/OVERHEAD - APRIL, 2 1,250.25 JPMORGAN CHASE BANK OREILLY- JETTER MATERIALS 9.75 UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.08 FLEETCOR TECHNOLOGIES FUELMAN - MARCH, 2017 146.32 JPMORGAN CHASE BANK OREILLY- SUPPLIES 170.87 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 166.34 CITY GARAGE VEH PARTS PURCH - MARCH, 688.40 JPMORGAN CHASE BANK BUMP28UMP -HOSE CLAMPS 1.92 JPMORGAN CHASE BANK MEETING EXPENSE 32.65 JPMORGAN CHASE BANK LODGING EXPENSE 248.00 JPMORGAN CHASE BANK HD SPLY - MANHOLE REPAIRS 341.60 JPMORGAN CHASE BANK HD SPLY - MANHOLE REPAIR 48.80 JPMORGAN CHASE BANK HD SPLY -LINE REPAIR 13.50 JPMORGAN CHASE BANK COMMERCIAL POWER- RADIATOR 2,061.37 SCHUERMANN ENTERPRISES, INC IPUMP REPAIR 422.08 TOTAL WASTEWATER COLLECTIONS 7,095.33 REFUSE COLLECTIONS LENOX WRECKER SERVICE INC TOWING 250.00 LENOX WRECKER SERVICE INC TOWING 235.00 JPMORGAN CHASE BANK BUMP2BUMP -TOOLS 13.25 FENSCO, INC GUARDRAIL MAINT SUPPLIES 37.50 FLEET SERVICE OF TULSA, INC REPAIRS 100.00 FLEET SERVICE OF TULSA, INC REPAIR 2,349.90 FLEET SERVICE OF TULSA, INC REPAIRS 439.65 CRANE CARRIER COMPANY WINDOW SLIDING 288.07 CRANE CARRIER COMPANY REPAIR 749 JPMORGAN CHASE BANK FLEET - TAILGATE PIN INSTAL 1,036.70 JPMORGAN CHASE BANK FLEET - REPAIRS 3,413.04 JPMORGAN CHASE BANK BUMP26UMP- SUPPLIES 11.62 CITY GARAGE VEH PARTS PURCH - MARCH, 4,073.52 CITY GARAGE LABORIOVERHEAD - APRIL, 2 4,179.08 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - MARCH, 2 2,031.23 FLEETCOR TECHNOLOGIES FUELMAN - MARCH, 2017 3,465.07 UNIFIRST HOLDINGS LP UNIFORM CLEANING 68.13 UNIFIRST HOLDINGS LP UNIFORM CLEANING 38.98 COVANTA LANCASTER, INC REFUSE TIPPING FEES 10,630.72 JPMORGAN CHASE BANK CUMMINS- REPAIRS 237.13 JPMORGAN CHASE BANK CUMMINS- REPAIR 15 -1 1,066.20 JPMORGAN CHASE BANK KIMS INT'L- RETURN HOSES 208.32 JPMORGAN CHASE BANK FLEET SVC -ARM REPAIR 367.50 JPMORGAN CHASE BANK BUMP26UMP -COME A LONG 33.00 JPMORGAN CHASE BANK LOWES- SOCKET EXTENSION 3.78 AT &T ILONG DISTANCE PHONE BILL 0.03 Page 3 Claims List 4/18/2017 Budget Unit Title Vendor Name Payable Description Payment Amount TOTAL REFUSE COLLECTIONS 34,584.91 RECYCLE CENTER JPMORGAN CHASE BANK GELLCO - SAFETY BOOTS 135.00 JPMORGAN CHASE BANK SHOE CARNIVAL - RETURN -84.98 TREASURER PETTY CASH CDL LICENSE /CASSITY 28.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 13.24 JPMORGAN CHASE BANK GRAINGER- SAFETY SIGNS 22.64 JPMORGAN CHASE BANK GRAINGER -PPE 51.98 JPMORGAN CHASE BANK GRAINGER -PPE 118.56 UNIFIRST HOLDINGS LP UNIFORM CLEANING 13.24 TERMINIX PEST CONTROL 59.00 CITY GARAGE LABOR/OVERHEAD - APRIL, 2 351.50 TOTAL RECYCLE CENTER 708.18 315,360.2 FUND GRAND TOTAL OPWA GRAND TOTAL $315,360.20 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/01/17 Department Payroll Expenses Total Expenses OPWAAdministration 11,074.77 16,385.50 Utility Billing 5,884.80 11,077.77 Water 14,385.03 24,587.91 Wastewater 15,042.11 24,992.27 Wastewater Collection 8,360.23 14,028.42 Refuse 12,581.07 20,564.89 Recycle Center 2,182.40 3,404.47 FUND TOTAL 69,510.41 115,041.23 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2016 -2017 Budgetary Basis Statement of Revenues & Expenses As of March 31, 2017 MONTH TO -DATE YEAR TO -DATE PERCENT BUDGET OF BUDGET OPERATING REVENUES: $ 3,856 $ 14,507 $ 20,000 72.53% Water $ 389,692 $ 4,602,859 $ 5,759,000 79.92% Wastewater 368,822 3,218,747 4,214,500 76.37% Refuse & recycle 156,011 1,474,587 1,969,325 74.88% Other Utility fees 19,650 186,788 262,925 71.04% TOTAL OPERATING REVENUES 934,175 9,482,981 12,205,750 77.69% Proceeds of long -term debt $ 186,049 $ OPERATING EXPENSES: $ 21,890,988 Expenditures of long -term debt - OPWA administration $ (51,720) $ (620,410) $ (830,833) 74.67% Utility Billing (37,061) (326,744) (462,666) 70.62% Water (263,512) (3,183,821) (4,279,045) 74.40% Wastewater (158,832) (1,343,693) (2,164,002) 62.09% Refuse & Recycle (412,909) (1,095,373) (1,895,111) 57.80% Debt payments (264,250) (2,539,054) (3,268,222) 77.69% TOTAL OPERATING EXPENSES (1,188,283) (9,109,094) (12,899,879) 70.61% OPERATING REVENUES OVER EXPENSES (254,109) 373,887 (694,129) NONOPERATING REVENUES (EXPENSES) Interest $ 3,856 $ 14,507 $ 20,000 72.53% Other revenues 2,410 12,052 12,275 98.19% Transfers in 125,000 419,966 424,047 99.04% Transfers out (186,049) (414,612) (20,902,000) 1.98% TOTAL TRANSFERS (54,783) 31,913 (20,445,678) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ 186,049 $ 1,374,386 $ 21,890,988 Expenditures of long -term debt - (959,774) (988,000) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES 186,049 414,612 20,902,988 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance $ (122,843) $ 820,412 $ (236,819) $ (832,619) 1,418,075 1,418,075 $ 1,405,868 $ 1,181,256