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Home My WebLink About2017.04.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE 41 Fc 4Z OWASSO PUBLIC GOLF AUTHORITY Ca n'?jJr � D Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, April 18, 2017 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • April 4, 2017, Regular Meeting • April 11, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 411117 • Monthly Budget Status Report - March 2017 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, April 14, 2017. OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 4, 2017 The Owasso Public Golf Authority met in regular session on Tuesday, April 4, 2017, in the Council Chambers at Old Cent rat, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main St, at 6:00 pm on Friday, March 31, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 9:54 pm. 2. Roll Call Present Absent Chair- Lyndell Dunn None Vice -Chair - Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • March 21, 2017, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $33.541.59. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Afforney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 3/18/17 OPGA April 4, 2017 Page 2 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bonebrake moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5-0 and the meeting adjourned at 9:56 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, April 11, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, April 11, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, April 7, 2017. 1. Call to Order Mayor/Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Absent Mayor/Chair - Lyndell Dunn Vice-Mayor/Vice-Chair - Chris Kelley Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush (left at 6:50 pm) Councilor/Trustee -Jeri Moberly (arrived at 6:16 pm) A quorum was declared present. 2. Discussion relating to Community Development items A. Annexation and Rezoning (OA-17-03 and OZ-17-03), 12708E 116 St N B. Rezoning (OZ-17-02), SW corner of E 126 St N and N 135 E Ave Bronce Stephenson presented Items 2A and 2B and discussion was held. It was further explained that both items would be placed on the April 18, 2017, Council agenda for consideration and action. 3. Discussion relating to Public Works items A. Country Estates Detention Facility B. Country Estates Stormwater Channel Improvements Councilor Moberly arrived. Roger Stevens presented Items 3A and 3B and discussion was held. It was further explained that the item 3A would be placed on the May 2, 2017, Council agenda for consideration and action. 4. Discussion relating to FY 2018 Budget Linda Jones presented the item and discussion was held. It was further explained the proposed FY 2018 budget would be submitted to the Council during the May 9 Work Session. 5. Discussion relating to Administrative items A. Proposed Ordinance relating to a public display of fireworks B. Proposed Ordinance relating to the City Clerk and City Treasurer positions Councilor Bush left the meeting at 6:50pm. Sherry Bishop presented Items 5A and 5B and discussion was held. It was further explained that both items would be placed on a future Council agenda for consideration and action. 6. Discussion relating to term lengths for all Boards & Committees Councilor/Trustee Moberly presented the item, suggesting the standardization of term lengths for the various citizen boards and committees and discussion was held. An item would be included on the May work session agenda for further discussion. Owasso City Council, OPWA & OPGA April 11, 2017 Page 2 7. Discussion relating to City Manager items Alarm Ordinance and Fee Resolution - Warren Lehr presented the item and discussion was held. A proposed Ordinance and Resolution would be placed on a subsequent agenda for Council consideration and appropriate action. Monthly sales tax report - Linda Jones presented the sales tax report and discussion was held. City Manager report - Mr. Lehr advised that staff was considering a proposal to include the purchase of public safety vehicles from the Capital Improvement Fund and would be presenting the proposal to the Capital Improvements Committee during their April 25, 2017, meeting; provided participation results for the monthly Keep Owasso Clean event and Free Landfill Day for Owasso Residents event; and encouraged appreciation and support for the city's emergency communications team in recognition of National Public Safety Telecommunicators Week. 8. City Council/Trustee comments and inquiries Councilor Bonebrake offered appreciation for communication efforts. Mayor Dunn commented on various legislative efforts discussed during the April INCOG Board of Director's meeting. 9. Adjournment The meeting adjourned at 7:52 pm. Lyndell Dunn, Mayor/Chair Juliann M. Stevens, Minute Clerk Claims List 4/18/2017 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK SAMSCLUB-FOOD 111,16 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGES 25.63 JPMORGAN CHASE BANK GIRT PLAINS -BEVERAGES 185.96 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 85.00 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 85.00 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 114.33 JPMORGAN CHASE BANK CUTTER & BUCK -MERCHANDISE 733.54 JPMORGAN CHASE BANK CUTTER & BUCK -MERCHANDISE 636.54 JPMORGAN CHASE BANK REASORS-FOOD 7.98 JPMORGAN CHASE BANK SAMS-FOOD 156.44 JPMORGAN CHASE BANK SYSCO-FOOD 408.22 JPMORGAN CHASE BANK PING -MERCHANDISE 1,242.00 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 189.36 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 297.28 TOTAL OPGA 4,278.44 GOLF SHOP JPMORGAN CHASE BANK USPS-SHIPPING 216.00 JPMORGAN CHASE BANK PORTA JOHN-RENTAL 130.00 JPMORGAN CHASE BANK SCOREBOARD -TROPHIES 98.10 TOTAL GOLF SHOP 444.10 CART OPERATIONS JPMORGAN CHASE BANK ATWOOD-BATTERIES 215.96 JPMORGAN CHASE BANK ATWOOD-BATTERY CHARGER 69.94 TOTAL CART OPERATIONS 285.90 COURSE MAINT JPMORGAN CHASE BANK OREILLY-GREASE 92.87 JPMORGAN CHASE BANK OREILLY-SPARK PLUGS 17.94 JPMORGAN CHASE BANK CUTTER & BUCK -UNIFORMS 754,38 AT&T LONG DISTANCE PHONE BILL 0.57 JPMORGAN CHASE BANK PROF TURF-SERV TRAINING 175.00 VERIZON WIRELESS WIRELESS CONNTECTION 40.95 JPMORGAN CHASE BANK ORE I LLY-BATTERY/CLAIMPS 136.91 JPMORGAN CHASE BANK PIONEER -MARKING PAINT 175.50 CITY GARAGE LABOR/OVERHEAD-APRIL, 2 71.83 BWI COMPANIES, INC WETTINGAGENT 3,294.32 HARRELL'S, LLC PRE EMERGENT 166.50 HARRELUS, LLC SOILAMENDMENT 1,657.35 STAND-BY PERSONNEL, INC TEMP LABOR 1,317.84 UNIFIRST HOLDINGS LP SHOP TOWELS 14.49 UNIFIRST HOLDINGS LP UNIFORM SERVICE 12.13 UNIFIRST HOLDINGS LP SHOP TOWELS 14.49 UNIFIRST HOLDINGS LP UNIFORM SERVICE 12.13 UNIFIRST HOLDINGS LP JENV CHARGE 7.50 Page 1 Claims List 4/18/2017 Budget Unit Title Vendor Name Payable Description PaymentAmount COURSE MAINT.. UNIFIRST HOLDINGS LP ENV CHARGE 7.50 TCF NATIONAL BANK MAINTENANCE CART LEASE 1,160.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 64.79 JPMORGAN CHASE BANK LOWES-HAZARD STAKES 117.13 JPMORGAN CHASE BANK IMPERIAL-MAINT CAPS 252.94 TOTAL COURSE MAINT 9,565.06 FOOD & BEV JPMORGAN CHASE BANK UNITED LINEN -RENTALS 50.46 JPMORGAN CHASE BANK MURPHY-SUPPLIES 318.10 JPMORGAN CHASE BANK UNITED LINEN -LINENS 30.00 JPMORGAN CHASE BANK UNITED LINEN -RENTALS 44,00 JPMORGAN CHASE BANK SAMS-SUPPLIES 51.12 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 45.93 TOTAL FOOD & BEV 539.61 GOLFADMIN JPMORGAN CHASE BANK BROOKS -GREASE SERVICE 125.00 AT&T LONG DISTANCE PHONE BILL 2.10 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 300.00 OK TAX COMMISSION STATE PERMIT RENEWAL 580.00 LAURA FRITZ AD DESIGN 125,00 SOUTH CENTRAL GOLF INC ADVERTISING 675.00 JPMORGAN CHASE BANK STANDLEY-COPIER SERVICE 12.89 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 219.73 TOTAL GOLF ADMIN 2,039.721� 17,152.8 FUND GRAND TOTAL OPGA GRAND TOTAL $17,152.83 Page 2 Department Golf Shop Operations Cart Operations Golf Course Operations Food & Beverage General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/01/17 Payroll Expenses 2,508.44 1,917.01 8,996.30 2,597.01 3,405.75 Total Expenses 3,999.30 2,152.44 14,440.39 4,066.74 5,103.59 FUND TOTAL 19,424.51 29,762.46 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of March 31, 2017 March 31, 2017 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees $ 29,317 $ 317,431 $ 567,300 55.95% Merchandise sales 8,890 87,166 140,000 62.26% COS --merchandise (7,156) (68,229) (100,000) 68.23% Cart Rental 8,104 84,264 130,000 64.82% Food & beverage 8,867 89,420 189,300 47,24% COS -- food & beverage (3,720) (37,158) (86,000) 43.21 % Other Revenue 48 577 700 82.44% TOTAL OPERATING REVENUES $ 44,350 $ 473,471 $ 841,300 56.28% OPERATING EXPENSES Golf Shop $ (12,322) $ (90,272) $ (137,069) 65.86% Cart Operations (7,401) (88,193) (115,564) 76.32% Golf Course Maintenance (43,005) (472,811) (627,659) 75.33% Food & Beverage (9,741) (89,983) (137,365) 65.51% Golf Administration (18,225) (165,048) (220,612) 74.81% TOTAL OPERATING EXPENSES $ (90,693) $ (906,306) $ (1,238,269) 73.19% OPERATING INCOME (LOSS) $ (46,343) $ (432,835) $ (396,969) Transfer from General $ 50,000 $ 250,000 $ 450,000 55.56% TOTAL OTHER REVENUES $ 50,000 $ 250,000 $ 450,000 55.56% NET INCOME (LOSS) $ 3,657 $ (182,835) $ 53,031 ENCUMBRANCES OUTSTANDING $ (43,703) FUND BALANCE (Budgetary Basis) Beginning Balance (3,454,647) (3,454,647) Ending Balance $ (3,681,186) $ (3,401,616)