HomeMy WebLinkAbout2017.05.02_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055
Regular Meeting
Tuesday, May 2, 2017 - 6:30 pm
1. Call to Order
Mayor Lyndell Dunn
2. Oath of Office
Julie Lombardi
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Councilor -Elect Bill Bush, Ward 3, and Councilor -Elect Lyndell Dunn, Ward 4, will take the
oath of office.
3. Invocation
Pastor Sara Stevens of Life Church
4. Flag Salute
5. Roll Call
6. Presentation of the Character Trait of Boldness
Michele Dempster
7. Election of Mayor
Mayor Dunn
8. Election of Vice -Mayor
Mayor
9. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is
non - debatable.)
A. Approve minutes
• April 18, 2017, Regular Meeting
B. Approve claims
C. Approve Early Retirement benefits for Clifford Motto from the Oklahoma
Municipal Retirement Fund (OkMRF) Plan
10. Consideration and appropriate action relating to items removed from the Consent
Agenda
Owasso City Council
May 2, 2017
Page 2
11. Consideration and appropriate action relating to Amendment No. 2 to the Agreement
for Engineering Services for design of the Garnett Road Widening Project from E 96 Street
N to E 106 Street N
Dwayne Henderson
Staff recommends approval of Amendment No. 2 to the Agreement for Engineering
Services with Dewberry, Inc. increasing the contract by $13,400 and authorization for the
Mayor to execute the amendment.
12. Consideration and appropriate action relating to an Agreement for Engineering Services
for the E 96 Street N from N 119 East Ave to N 129 East Ave Roadway Improvement Study
and Conceptual Plans
Dwayne Henderson
Staff recommends approval of an Agreement for Engineering Services with BKL Inc.,
Tulsa, OK, in the amount of $220,000 for the Roadway Improvements Study and
Conceptual Plans and authorization for the Mayor to execute the agreement.
13. Consideration and appropriate action relating to a contract for auditing services
Linda Jones
Staff recommends approval of a contract with RSM, LLP as auditors for fiscal year ending
June 30, 2017.
14. Consideration and appropriate action relating to Ordinance 1103, repealing Part Ten
(10), Offenses and Crimes, Chapter Eight (8), Alarms, Sections 10 -801 through 10 -809, and
enacting Sections 10 -801 through 10 -808 of the Code of Ordinances Establishing
Definitions, Regulations, Registration, and Authorizing Fees for Residential, Commercial,
and Governmental False Alarms
Scott Chambiess
Staff recommends approval of Ordinance 1103.
15. Consideration and appropriate action relating to Resolution 2017 -05, establishing fees for
Alarm Registration, Failure to Register, and False Alarm Responses.
Scott Chambless
Staff recommends approval of Resolution 2017 -05.
16. Consideration and appropriate action relating to a request for an executive session for
the purpose of discussing negotiations with the Fraternal Order of Police, Lodge No. 149,
as provided for in Title 25, O.S. § 307(6)(2)
Julie Lombardi
17. Report from City Manager
• Monthly Public Works Project Status Report
18. Report from City Attorney
19. Report from City Councilors
Owasso City Council
May 2, 2017
Page 3
20. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 4/15/17
• Health Care Self- Insurance Claims - dated as of 4/27/17
• DEQ Permit No. SL000072170235 for the construction of 2,609 linear feet of
eight (8) inch PVC sanitary sewer line and all appurtenances to serve the
Somerset of Owasso, Tulsa County, Oklahoma
• DEQ Permit No. WL000072170261 for the construction of 545 linear feet of eight
(8) inch PVC potable water line and all appurtenances to serve FBC Owasso
Mission, Tulsa County, Oklahoma
• DEQ Permit No. SL000072170262 for the construction of 333 linear feet of eight
(8) inch PVC sanitary sewer line and all appurtenances to serve FBC Owasso
Mission, Tulsa County, Oklahoma
21. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda)
22. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall,
200 S Main St, at 6:00 pm on Friday, April 28, 2017.
NIf
Sherry Bisho , City Clerk
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, April 18, 2017
The Owasso City Council met in regular session on Tuesday, April 18, 2017, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on
Friday, April 14, 2017.
1. Call to Order
Mayor Lyndell Dunn called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Family Life Pastor Ryan Golightly of Rejoice Church.
3. Flag Salute
Councilor Bonebrake led the flag salute.
4. Roll Call
Present Absent
Mayor - Lyndell Dunn None
Vice- Mayor- Chris Kelley
Councilor - Doug Bonebrake
Councilor- Bill Bush
Councilor - Jeri Moberly
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
Mayor Dunn recognized:
• Boy Scout Troop #80 of Owasso, OK
• Boy Scout Troop #26 of Tulsa, OK
• Boy Scout Troop #93 of Owasso, OK
5. Presentation of a Character Certificate to the Finance Department in recognition of
receiving the Certificate of Achievement for Excellence in Financial Reporting and Award
of Financial Reporting Achievement related to the FY 2016 Comprehensive Annual
Financial Report
Warren Lehr presented a Character Certificate for Diligence to the Finance Department.
6. Presentation of the Employee of the Quarter
Warren Lehr presented Employee of the Quarter, Steve Tibbles, IT Department.
7. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent' are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is
non - debatable.)
Owasso City Council
April 18, 2017
Page 2
A. Approve minutes
• April 4, 2017, Regular Meeting
• April 11, 2017, Regular Meeting
B. Approve claims
C. Approve and authorize the Mayor to execute the following "Agreements for
Urban Engineering Services" (Engineers Agreement):
• Tanner Consulting, LLC, for driveways and storm sewer for Oklahoma
Central Credit Union (OCCU) of Owasso
• Khoury Engineering, Inc., for installation of a public sidewalk and
driveways for 9inetyEight Senior Apartments
• Crofton Tull & Associates, Inc., for driveway entrance, sanitary sewer, storm
sewer and water line for FBC Owasso Mission
Ms. Moberly moved, seconded by Mr. Bonebrake to approve the Consent Agenda with
claims totaling $451,471.28.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5-0
8. Consideration and appropriate action relating to items removed from the Consent
Agenda
None
9. Consideration and appropriate action relating to a request for an executive session for
the purpose of discussing negotiations with the Fraternal Order of Police, Lodge No. 149,
as provided for in Title 25, O.S. § 307(8)(2)
Mr. Bonebrake moved, seconded by Mr. Bush to enter into executive session.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
At 6:44 pm, the Council, along with Warren Lehr, Julie Lombardi, Michele Dempster, Scott
Chambless, and David Weatherford, of Birmingham, Morley, Weatherford & Priore
entered into executive session.
At 7 :52 pm, David Weatherford exited the executive session.
At 8:39 pm, the Council returned to open session.
10. Consideration and appropriate action relating to Ordinance 1099, closing to the public
use a utility easement on unplatted property located at 708 N Atlanta
Bronce Stephenson presented the item recommending approval of Ordinance 1099.
There were no comments from the audience. Mr. Bush moved, seconded by Ms.
Moberly to approve Ordinance 1099, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5-0
Owasso City Council
April 18, 2017
Page 3
11. Consideration and appropriate action relating to Ordinance 1100, annexation
application OA -17 -03 and rezoning application OZ -17 -03 for property located at 12708 E
116 St N
Bronce Stephenson presented the item recommending approval of Ordinance 1100,
annexing the subject property and changing the zoning designation from AG -R
(Agricultural Residential) to CS (Commercial Shopping).
There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr.
Bush to approve Ordinance 1100, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5-0
12. Consideration and appropriate action relating to Ordinance 1101, rezoning application
OZ- 17 -02, for property located at the SW corner of E 126 St N and N 135 E Ave
Bronce Stephenson presented the item recommending approval of Ordinance 1101,
rezoning the subject property from AG (Agriculture) to CS (Commercial Shopping).
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bush to approve Ordinance 1101, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5-0
13. Consideration and appropriate action relating to acceptance of the City Hall Renovation
Project and authorization for final payment
Larry White presented the item recommending acceptance of the New City Hall
Renovation project and authorization to issue final payment to Nabholz Construction
Corporation in the amount of $1,568.83, resulting in a final contract amount of
$2,585,817.47.
There were no comments from the audience. After discussion, Mr. Bush moved,
seconded by Ms. Moberly to accept the project and authorize final payment, as
recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5-0
14. Consideration and appropriate action relating to acceptance of the FY 2015 -2016 Street
Repair Project - Contract 1 - Concrete and authorization for final payment
Earl Farris presented the item recommending acceptance of the FY 2015 -2016 Street
Repair Project - Contract 1 - Concrete and authorize final payment of $17,923.28 to
Keystone Services, Inc.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Bush to accept the project and authorize final payment, as
recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
Owasso City Council
April 18, 2017
Page 4
15. Consideration and appropriate action relating to Ordinance 1102, amending the
requirements for a public display of fireworks
Sherry Bishop presented the item recommending approval of Ordinance 1102.
There were no comments from the audience. After discussion, Mr. Bush moved,
seconded by Ms. Moberly to approve Ordinance 1102, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
16. Consideration and appropriate action relating to Resolution 2017 -04, resolving the
necessity of instituting and prosecuting condemnation procedures against the
mortgagees of the property located at 9711 North Garnett Road to obtain permanent
right -of -way and temporary and permanent easements for the N Garnett Rd Widening
Project (96th St N to 106th St N)
Julie Lombardi presented the item recommending approval of Resolution 2017 -04.
There were no comments from the audience. After discussion, Mr. Bush moved,
seconded by Mr. Bonebrake to approve Resolution 2017 -04, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
17. Report from City Manager
Mr. Lehr announced Owasso's recognition as a safe city.
18. Report from City Attorney
None
19. Report from City Councilors
None
20. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 4/1/17
• Health Care Self- Insurance Claims - dated as of 4/13/17
• Monthly Budget Status Report - March 2017
• DEQ Permit No. SL000072170131 for the construction of 295 linear feet of eight
(8) inch PVC sanitary sewer line and all appurtenances to serve the Coffee
Creek Play Park, Tulsa County, Oklahoma
• DEQ Permit No. W L000072170234 for the construction of 2,609 linear feet of six
(6) inch PVC potable water line and all appurtenances to serve the Somerset
of Owasso, Tulsa County, Oklahoma
21. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda)
None
Owasso City Council
April 18, 2017
Page 5
22. Adjournment
Dr. Kelley moved, seconded by Ms. Moberly to adjourn the meeting.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried 5 -0 and the meeting adjourned at 8:58 pm.
Lyndell Dunn, Mayor
Lisa Wilson, Minute Clerk
Claims List
5/2/2017
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GENERAL
TREASURER PETTY CASH
OC REFUNDISHORT
100.00
TREASURER PETTY CASH
CC REFUND /DAVIS
50.00
TREASURER PETTY CASH
CC REFUND/LAWHEAD
50.00
TREASURER PETTY CASH
CC REFUNDIFULBRIGHT
50.00
TOTAL GENERAL 250.00
GEN MANAGERIAL TREASURER PETTY CASH PASTOR MEETING EXPENSE 12.00
JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 25.00
JPMORGAN CHASE BANK SAMSCLUBSUPPLIES 40.66
JPMORGAN CHASE BANK CITY ATTORNEY MTG EXP 4.88
TOTAL GEN MANAGERIAL 82.54
GEN FINANCE JJPMORGAN CHASE BANK 1OFFICE DEPOT 'SUPPLIES
12.74
TOTAL GEN FINANCE 12.74
GEN HUMAN RESOURCES
RICH & CARTMILL, INC
NOTARY BOND
30.00
JPMORGAN CHASE BANK
OK SAFETY- TRAINING
30.00
JPMORGAN CHASE BANK
CHARACTER FIRST-BULLETINS
861.12
TOTAL GEN HUMAN RESOURCES 921.12
GEN HR -CHAR INITIATIVE JJPMORGAN CHASE BANK ADMIRAL EXP - SUPPLIES
201.30
TOTAL GEN HR -CHAR INITIATIVE 201.30
GEN GENERAL GOVERNMEN
JPMORGAN CHASE BANK
ADMIRAL EXPSUPPLIES
89.97
JPMORGAN CHASE BANK
SAMSCLUBSUPPLIES
35.50
JPMORGAN CHASE BANK
AMERICAN WASTE- RENTAL
81.32
NEWTON, O'CONNOR, TURNER & KETCHUM
GENERAL-ROSS
55.00
MCAFEE &TAFT
LEGAL - PERSONNEL
100.00
MCAFEE & TAFT
LEGAL - PERSONNEL
125.19
MCAFEE & TAFT
LEGAL- PERSONNEL
1,425.00
MCAFEE & TAFT
LEGAL- PERSONNEL
21,521.14
CINTAS CORPORATION
CARPET CLEANING
63.80
INCOG
LEGISTLATIVE CONSORTIUM
1,464.25
DRAKE SYSTEMS INC
COPY SUPPLIES
346.62
IMPERIAL LLC
COFFEE SERVICE CITY HALL
109.60
AEP IPSO
ELECTRIC USE
2,308.27
GRAND GATEWAY ECO. DEV. ASSC.
PELIVANTRANSIT
5,100.00
TOTAL GEN GENERAL GOVERNMENT 32,825.66
GEN COMMUNITY DEVELOPNu
JPMORGAN CHASE BANK
DELL - CDTONER
142.49
INCOG
4TH QUARTER DUES
6,544. 10
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
1,200.00
Page 1
Claims List
5/2/2017
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
GEN COMMUNITY DEVELOPt
TREASURER PETTY CASH
MILEAGE REIMB
145.50
TREASURER PETTY CASH
TRAVEL EXPENSE
18.00
JPMORGAN CHASE BANK
GRAPHIC RES -CANON TONER
385.00
TOTAL GEN COMMUNITY DEVELOPME/ 8,434.99
GEN COM DEV TIF ICENTER FOR ECONOMIC DEVELOPMENT LEGAL CONSULTING SERVICES 5,155.45
TOTAL GEN COM DEV TIF 5,155.45
GEN ENGINEERING
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
-F
17.71
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
40.39
JPMORGAN CHASE BANK
TYLER TECH - SUBSCRIPTION
90.00
TOTAL GEN ENGINEERING 148.10
GEN INFORMATION TECH JJPMORGAN CHASE BANK GO DADDY - DOMAIN HOSTING 95.88
TOTAL GEN INFORMATION TECH 95.88
GEN SUPPORT SERVICES
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
5.46
JPMORGAN CHASE BANK
LOT A- PARKING FEE
7.00
JPMORGAN CHASE BANK
LOWES -TAPE
12.98
JPMORGAN CHASE BANK
LOWES- SPRING /C- CLAMPS
22.68
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
13.27
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
13.27
JPMORGAN CHASE BANK
SAMSCLUB -TAX CREDIT
-39.64
JPMORGAN CHASE BANK
COX-OC INTERNET
69.95
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
7.28
JPMORGAN CHASE BANK
LOWES -FLOOR CLEANER
18.96
JPMORGAN CHASE BANK
SAMSCLUBSUPPLIES
9.97
JPMORGAN CHASE BANK
SAMSCLUBSUPPLIES
167.50
TOTAL GEN SUPPORT SERVICES 308.68
GEN CEMETERY
JPMORGAN CHASE BANK
QUALITY TIRE -TIRE TUBE
12.00
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
7.41
OWASSO TOP SOIL
DIRT
65.00
SPOK, INC.
PAGER USE
8.88
AEP /PSO
ELECTRIC USE
20.17
TOTAL GEN CEMETERY 113.46
GEN POLICE COMMUNICATIC
AEP /PSO
ELECTRIC USE
257.25
JPMORGAN CHASE BANK
WALMART- PRISONER BOARD
102.10
TOTAL GEN POLICE COMMUNICATION: 359.35
GEN ANIMAL CONTROL IJPM07GAN
CHASE BANK JSERENITY.CREMAMONS
105.00
Page 2
Claims List
5/2/2017
Budget Unit Title
Vendor Name
Payable Description
IPayment Amount
GEN ANIMAL CONTROL...
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
33.50
AEP IPSO
ELECTRIC USE
144.88
TOTAL GEN ANIMAL CONTROL 283.38
GEN EMERG PREPAREDNESI
AEP IPSO
ELECTRIC USE
94.19
JPMORGAN CHASE BANK
SAMSCLUB - SUPPLIES
10.96
TOTAL GEN EMERG PREPAREDNESS 105.15
GEN STORMWATER
JPMORGAN CHASE BANK
FASTENAL -BOLTS
52.32
JPMORGAN CHASE BANK
STANDARD SUPPLY - BLADES
199.00
JPMORGAN CHASE BANK
STANDARD SUPPLY - TRIMMER
917.97
JPMORGAN CHASE BANK
NSC -FIT TESTING
246.80
JPMORGAN CHASE BANK
P & K EQUIP -MOWER FILTER
13.92
SPOK, INC.
PAGER USE
44.40
JPMORGAN CHASE BANK
ATWOOD -BOOTS
129.99
JPMORGAN CHASE BANK
ATWOOD- PRESSURE GAUGE
19.99
JPMORGAN CHASE BANK
LOWES -WOOD
119.44
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
35.10
JPMORGAN CHASE BANK
OREILLYJUMPER CABLES
1 21.99
OTAL GEN STORMWATER 1,800.92
GEN PARKS
JPMORGAN CHASE BANK
MURRY WOMBLE -DOOR LOCK
69.00
WASHINGTON CO RURAL WATER DISTRICT
WATER SERVICE
36.34
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
23.96
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
23.96
VERDIGRIS VALLEY ELECTRIC COOP
PARKS OFFICE ELECTRICITY
47.70
ANDREA SMITH
PARKS JANITORIAL SERVICES
1,450.00
JPMORGAN CHASE BANK
ATWOOD -BOOTS
179.98
AEP/PSO
ELECTRIC USE
1,891.60
JPMORGAN CHASE BANK
P & K EQUIP -DECK PART
61.15
JPMORGAN CHASE BANK
P & K EQUIP -MOWER PARTS
164.27
JPMORGAN CHASE BANK
CORNERSTONE -SAW CHAIN
33.30
JPMORGAN CHASE BANK
CORNERSTONE -PAINT
22.62
JPMORGAN CHASE BANK
CORNERSTONE -CHAIN
139.95
JPMORGAN CHASE BANK
CORNERSTONES HOOKS
10.60
JPMORGAN CHASE BANK
CORNERSTONE-SWING HOOKS
15.99
JPMORGAN CHASE BANK
CORNERSTONE - REPAIR PARTS
6.17
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
105.93
JPMORGAN CHASE BANK
QUIK SERVICE -POLES
109.00
JPMORGAN CHASE BANK
LOWES- CONCRETE MIX
4.30
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
22.44
TOTAL GEN PARKS 4,418.26
l
Page 3
Claims List
5/2/2017
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GEN COMMUNITY CENTER
JPMORGAN CHASE BANK
LOWES- SUPPLIES
37.79
JPMORGAN CHASE BANK
WALMART'SUPPLIES '
28.78
JPMORGAN CHASE BANK
AMAZON -PULL HANDLES
19.90
JPMORGAN CHASE BANK
LOWES-CRIMPTOOL/RINGS
143.81
JPMORGAN CHASE BANK
AMAZON -TRASH BAGS
104.56
JPMORGAN CHASE BANK
LOWES -HAND SOAP
9.96
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
75.44
JPMORGAN CHASE BANK
LOWES - HARDWARE
193.21
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
39.98
JPMORGAN CHASE BANK
MEETING EXPENSE
23.95
JPMORGAN CHASE BANK
LOWES- SUPPLIES
186.49
JPMORGAN CHASE BANK
SAV ON- INVITATIONS
20.00
JPMORGAN CHASE BANK
LOWES - SUPPLIES
272.40
JPMORGAN CHASE BANK
TARGET - OFFICE FAN
24.99
AEP /PSO
ELECTRIC USE
800.48
JPMORGAN CHASE BANK
AMAZON -DUST MOPS
151.80
JPMORGAN CHASE BANK
AMAZON - MEMBERSHIP
99.00
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST CONTROL
95.00
JPMORGAN CHASE BANK
AMAZON- BATHROOM TISSUE
208.25
JPMORGAN CHASE BANK
WALMART- SUPPLIES
30.29
TOTAL GEN COMMUNITY CENTER
2,566.08
GEN COMM CTR DONATIONS
JPMORGAN CHASE BANK
WALMART- RETURNS
-35.82
JPMORGAN CHASE BANK
REASORS- SUPPLIES
32.67
TOTAL GEN COMM CTR DONATIONS
.3,15
GEN HISTORICAL MUSEUM AEP /PSO
ELECTRIC USE
70.27
TOTAL GEN HISTORICAL MUSEUM
70,27
GEN ECONOMIC DEV JJPMORGAN CHASE BANK
DELL -ED TONER
142.49
TOTAL GEN ECONOMIC DEV
142.49
58,292.6
FUND GRAND TOTAL
AMB SERVICES AMBULANCE JPMORGAN CHASE BANK
TRAVEL EXPENSE
30.76
JPMORGAN CHASE BANK
TRAVEL EXPENSE
42.43
JPMORGAN CHASE BANK
BOUND TREESUPPLIES
149.98
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
285.00
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
88.80
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
676.50
JPMORGAN CHASE BANK
QUADMED - SUPPLIES
688.00
JPMORGAN CHASE BANK
FULLERTON - OXYGEN
25.50
Page 4
Claims List
5/2/2017
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
AMB SERVICES AMBULANCE
JPMORGAN CHASE BANK
NAT'L REG -EMS RECERTIF
20.00
JPMORGAN CHASE BANK
FULLERTONSUPPLIES
43.50
MEDICLAIMS INC
BILLING SERVICES
10,951.16
JPMORGAN CHASE BANK
SO ANESTHESIA- SUPPLIES
50.96
JPMORGAN CHASE BANK
SO ANESTHESIA- SUPPLIES
116,50
JPMORGAN CHASE BANK
TRAINING EXPENSE
35 -00
JPMORGAN CHASE BANK
HENRY SCHEINSUPPLIES
640.70
JPMORGAN CHASE BANK
TRAVEL EXPENSE
26.22
JPMORGAN CHASE BANK
NAT'L REGISTRY -EMT RECERT
20.00
JPMORGAN CHASE BANK
TULSAAUTO SPRING- REPAIR
233.84
JPMORGAN CHASE BANK
LODGING EXPENSE
101.57
JPMORGAN CHASE BANK
LODGING EXPENSE
101.57
JPMORGAN CHASE BANK
MERCURY-SUPPLIES
388.06
JPMORGAN CHASE BANK
FULLERTON- OXYGEN
25.50
TOTAL AMB SERVICES AMBULANCE 14,741.57
14,741.5
FUND GRAND TOTAL
E911 COMMUNICATIONS JPMORGAN CHASE BANK TOTAL RADIO- MAINTCONTRCT 410.00
MOTOROLA SOLUTIONS, INC IR SITE MAINT @TOWER 2,082.91
COX COMMUNICATIONS SVC FEE T -1 CIRCUITS 233.95
TOTAL E911 COMMUNICATIONS 2,726.86
2,726.8
FUND GRAND TOTAL
HOTEL TAX ITREASURER PETTY CASH RADAR DEPOSIT REFUND 40.00
TOTAL HOTEL TAX 40.00
HOTEL TAX ECON DEV AEP IPSO ELECTRIC USE 20.17
TOTAL HOTEL TAX ECON DEV 20.17
HOTEL TAX STRONG NEIGHS
JPMORGAN CHASE BANK
PIKEPASS -FEES
9.90
JPMORGAN CHASE BANK
RUBBERCAL- TFWLER MAT
141.52
JPMORGAN CHASE BANK
FASTENAL - HINGES
90.90
TOTAL HOTEL TAX STRONG NEIGHBOF 242.32
302.4
FUND GRAND TOTAL
STORMWA7ER AEP IPSO ELECTRIC USE 415.00
TOTAL STORMWATER 415.00
Page 5
Claims List
5/2/2017
Budget Unit Title
I Vendor Name
Payable Description
jPaymentAmount
415.00
FUND GRAND TOTAL
VSN RECAP MINGO TO GARt` GARVER ENGINEERING SERVICES 53,409.00
TOTAL VSN RECAP MINGO TO GARNET 53,409.00
53,409.0
FUND GRAND TOTAL
SALES TAX FUND -FIRE
JPMORGAN CHASE BANK
LOWES -TAX REFUND
-0.19
JPMORGAN CHASE BANK
SAMSCLUBSUPPLIES
112.91
JPMORGAN CHASE BANK
OREILLYSUPPLIES
2.49
JPMORGAN CHASE BANK
OREILLY - SUPPLIES
8.24
JPMORGAN CHASE BANK
OREILLYSUPPLIES
39.98
JPMORGAN CHASE BANK
WALMART- SUPPLIES
41.97
JPMORGAN CHASE BANK
NAMEPLATES - NAMEPLATES
410.02
JPMORGAN CHASE BANK
ADVANCE AUTO-SUPPLIES
3.04
JPMORGAN CHASE BANK
OREILLYSUPPLIES
17.58
JPMORGAN CHASE BANK
TRAVEL EXPENSE
9.13
AEP IPSO
ELECTRIC USE
2,566.51
JPMORGAN CHASE BANK
LODGING EXPENSE
182.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
18.18
JPMORGAN CHASE BANK
TRAVELEXPENSE
7.65
JPMORGAN CHASE BANK
MELODY'S- UNIFORM ALTER
29.00
JPMORGAN CHASE BANK
PIKEPASS -FEES
42.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
11.25
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
40.84
JPMORGAN CHASE BANK
OAKLEY- UNIFORM
181.00
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
13.98
JPMORGAN CHASE BANK
IMAGENET- COPIER FEES
440.17
JPMORGAN CHASE BANK
TRAVEL EXPENSE
6.30
JPMORGAN CHASE BANK
AMERICAN - BAGGAGE FEE
25.00
JPMORGAN CHASE BANK -
AMERICAN- BAGGAGE FEE
25.00
JPMORGAN CHASE BANK
ANU00D- SUPPLIES
32.35
JPMORGAN CHASE BANK
TRAVEL EXPENSE
14.49
JPMORGAN CHASE BANK
LOWES -ICE MACHINE PART
2.31
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
33.98
JPMORGAN CHASE BANK
SUPPLYWORKSSUPPLIES
174.42
JPMORGAN CHASE BANK
BUMP28UMP- SUPPLIES
9.49
JPMORGAN CHASE BANK
BUMP2BUMP- SUPPLIES
3.79
JPMORGAN CHASE BANK
TRAVEL EXPENSE
11.68
JPMORGAN CHASE BANK
SAMSCLUBSUPPLIES
34.13
JPMORGAN CHASE BANK
SAMSCLUBSUPPLIES
65.76
JPMORGAN CHASE BANK
AMERICAN - BAGGAGE FEE
25.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
7.21
Page 6
Claims List
5/212017
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SALES TAX FUND- FIRE...
JPMORGAN CHASE BANK
LOWES - SUPPLIES
38.46
JPMORGAN CHASE BANK
TRAVEL EXPENSE
6.33
JPMORGAN CHASE BANK
TRAVEL EXPENSE
8.24
JPMORGAN CHASE BANK
TRAVEL EXPENSE
11.98
JPMORGAN CHASE BANK
LOWESSUPPLIES
13.16
JPMORGAN CHASE BANK
LOWES- SUPPLIES
1.46
JPMORGAN CHASE BANK
STD SPLY- SUPPLIES
108.83
JPMORGAN CHASE BANK
STD SPLY - SUPPLIES
147.80
JPMORGAN CHASE BANK
MEETING EXPENSE
70.00
JPMORGAN CHASE BANK
OKLA POLICE SPLY - UNIFORMS
99.05
JPMORGAN CHASE BANK
QTRIP -WATER
10.87
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
22.36
JPMORGAN CHASE BANK
MAIL THIS- SUPPLIES
6.93
JPMORGAN CHASE BANK
SAMSCLUBSUPPLIES
65.76
JPMORGAN CHASE BANK
TRAVEL EXPENSE
7.58
JPMORGAN CHASE BANK
ACCURATE FIRE- SUPPLIES
221.13
JPMORGAN CHASE BANK
SAMSCLUBSUPPLIES
101.88
JPMORGAN CHASE BANK
DALE & LEESSVC REPAIR
266.13
JPMORGAN CHASE BANK
BIG POPPY'S. UNIFORMS
474.00
JPMORGAN CHASE BANK
LOCKE SPLY - BALLASTS
136.26
JPMORGAN CHASE BANK
LOCKE SPLY -T -8 LAMPS
95.23
JPMORGAN CHASE BANK
W S DARLEY -TOOL MOUNTS
263.85
TOTAL SALES TAX FUND -FIRE 6,845.95
STAX FIRE PARK LOT FS #1
CHASE BANK
TWIN CITIES - CONCRETE
577.50
CHASE BANK
BROWN FARMSSOD
LJPMORGAN
CHASE BANK
MAXWELL- EROSION PINS
46.92
CHASE BANK
HOME DEPOT -REBAR
137.77
CHASE BANK
HOME DEPOT -REBAR
59.82
TOTAL STAX FIRE PARK LOT FS #1 917.01
7,762.9
FUND GRAND TOTAL.
SALES TAX FUND- POLICE JPMORGAN CHASE BANK THOMSON -CLEAR ACCESS 304.30
DRAKE SYSTEMS INC COPIER LEASE 461.36
THOMASALAN HOFFMANN MMPI EVALUATION 100.00
VIEVU, LLC STRAIGHT SHOOTER PLAN 250.00
VIEVU, LLC STRAIGHT SHOOTER PLAN 250.00
VIEVU, LLC STRAIGHT SHOOTER PLAN 250.00
FLEET DISTRIBUTORS EXPRESS REPAIR SERVICE 85.00
SPECIAL OPS UNIFORMS, INC UNIFORMS 372.98
JPMORGAN CHASE BANK LOWES- SUPPLIES 164.66
JPMORGAN CHASE BANK USPS-MAILING COSTS 43.92
Page 7
Claims List
5/2/2017
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
SALES TAX FUND - POLICE...
JPMORGAN CHASE BANK
JETPENS- OFFICE SUPPLIES
91.45
JPMORGAN CHASE BANK
FAM ANIMAL MED -VET SVCS
31.35
AEP IPSO
ELECTRIC USE
3,000,72
SPOK, INC.
PAGER USE
35.52
JPMORGAN CHASE BANK
MTM RECOG- UNIFORM ITEMS
80.19
JPMORGAN CHASE BANK
LOWES- SUPPLIES
13A3
JPMORGAN CHASE BANK
LODGING EXPENSE REFUND
- 103.51
JPMORGAN CHASE BANK
LOWES- REFUND
-24.66
JPMORGAN CHASE BANK
SAMSCLUBSUPPLIES
93.55
JPMORGAN CHASE BANK
SOUTHERN AG- SUPPLIES
125.94
JPMORGAN CHASE BANK
PEAVEY CORP -LAB SUPPLIES
78.40
JPMORGAN CHASE BANK
USPCA- DUES /SELLERS
50.00
JPMORGAN CHASE BANK
LODGING EXPENSE /HAMRICK
207.02
JPMORGAN CHASE BANK
LODGING EXPENSEIWOLERY
207.02
JPMORGAN CHASE BANK
SAMSCLUBSUPPLIES
150.26
JPMORGAN CHASE BANK
TOP TIER TAC- TRAINING
270.00
JPMORGAN CHASE BANK
AT YOUR SVC- RENTAL
80.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
65.77
JPMORGAN CHASE BANK
PETSMARTSUPPLIES
135.98
JPMORGAN CHASE BANK
VORTEX OPTICS - BINOCULARS
369.99
JPMORGAN CHASE BANK
RAYALLEN -BITE SLEEVES
285.96
JPMORGAN CHASE BANK
SAV ON-SHIRTS
221.84
TREASURER PETTY CASH
VEHICLE TAG
42.50
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
14.58
JPMORGAN CHASE BANK
UPS STORE- SHIPPING
32.80
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
25.49
JPMORGAN CHASE BANK
USPS - MAILING COSTS
6.80
JPMORGAN CHASE BANK
SOUTHERN AG- SUPPLIES
144.98
JPMORGAN CHASE BANK
MEEKS- VEHICLE STRIPING
500.00
JPMORGAN CHASE BANK
MIDWAY USA - UNIFORM ITEMS
25.78
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
41.20
JPMORGAN CHASE BANK
ULINESUPPLIES
227.46
JPMORGAN CHASE BANK
AWARDS EXPENSE
64.29
TOTAL SALES TAX FUND - POLICE 8,874.32
8,874.3
FUND GRAND TOTAL
SALES TAX FUND - STREETS JPMORGAN CHASE BANK FASTENAL- SUPPLIES
3704
JPMORGAN CHASE BANK FASTENALSUPPLIES
14.07
JPMORGAN CHASE BANK FASTENALSUPPLIES
110.23
JPMORGAN CHASE BANK BROWNCO- SIDEWALK MATERIAL
64.00
TREASURER PETTY CASH VEHICLE TAG
54.50
JPMORGAN CHASE BANK SHELL -FUEL
85.00
JPMORGAN CHASE BANK NSC -FIT TESTING
466.80
Page 8
Claims List
512(2017
Budget Unit Title
Vendor Name
Payable Description
PaymentAmouni
SALES TAX FUND - STREETS...
JPMORGAN CHASE BANK
07ARK LASER- RENTAL
255.00
AEP IPSO
ELECTRIC USE
1,595.25
JPMORGAN CHASE BANK
LOWES -KEY
2.19
JPMORGAN CHASE BANK
LOWES -TOOLS
36.46
SPOK, INC.
PAGER USE
115.94
JPMORGAN CHASE BANK
LOWES -HOT BOX LIGHTER
4.79
JPMORGAN CHASE BANK
HOME DEPOT-SPRAYER
14.97
JPMORGAN CHASE BANK
LOWES- CONTAINER/LOCKS
51.92
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
49.91
TULSA COUNTY HIGHWAY CONSTRUCTION
SIGNS
1,018.00
TULSAASPHALT, LLC
ASPHALT
145.53
OWASSO TOP SOIL
DIRT
130.00
TULSA ASPHALT, LLC
ASPHALT
64.60
TWIN CITIES READY MIX, INC
CONCRETE
102.50
TOTAL SALES TAX FUND•STREETS 4,416.70
FUND GRAND TOTAL 4,416.7
CIP STREET REHAB FY16 LOWRY CONSTRUCTION SERVICES IFY 15 -16 STREET REHAB 222,446.85
TOTAL CIP STREET REHAB FYI
222,446.65
FUND GRAND TOTAL
222,446.8
CITY GARAGE
JPMORGAN CHASE BANK
EAST TX MACK- CREDIT
- 1,137.14
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
34.01
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
36.66
JPMORGAN CHASE BANK
SUMMIT TRUCK- RESALE PARTS
387.28
AT &T MOBILITY
WIRELESS SERVICE
57.92
AEP /PSO
ELECTRIC USE
401.13
JPMORGAN CHASE BANK
CLASSIC CHEV -SEAT REPAIR
103.53
JPMORGAN CHASE BANK
OCT EQUIP - BACKHOE REPAIR
4,935.13
JPMORGAN CHASE BANK
HELLESBEIN -TIRES
795.92
JPMORGAN CHASE BANK
HESSELSEIN- RESALE TIRES
627.12
JPMORGAN CHASE BANK
B & M WAREHOUSE -HYDRO OIL
646.80
JPMORGAN CHASE BANK
EAST TX MACK-CYLINDERS
1,065.23
JPMORGAN CHASE BANK
GRAINGER- PROTECT CLOTHING
63.00
JPMORGAN CHASE BANK
A & N TRAILER-PART RESALE
53.24
JPMORGAN CHASE BANK
MYERS TIRE- SUPPLIES
556.64
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
6.88
JPMORGAN CHASE BANK
EQUIPTOOL- DIAGNOSIS TOOL
835.00
TOTAL CITY GARAGE 9,468.35
Page 9
Claims List
5/2/2017
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
9,468.3
FUND GRAND TOTAL
WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
5,380.00
CITY OF OWASSO IMPRESTACCOUNr
WORKERS COMP CLAIMS EXPEN
9,246.00
CITYOF OWASSO IMPRESTACCOUNT
WORKERS COMP CLAIMS EXPEN
589.33
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
4,844.62
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
589.33
TOTAL WORKERS' COMP SELF -INS
20,649.28
20,649.2
FUND GRAND TOTAL
GEN LIAR -PROP SELF INS NEWTON, O'CONNOR, TURNER & KETCHUM
CODY MATHEWS
1,622.50
TOTAL GEN LIAB -PROP SELF INS
1,622.50
1,622.5
FUND GRAND TOTAL
CITY GRAND TOTAL
$405,128.55
Page 10
5v
The City Wirt out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resources Director
SUBJECT: OkMRF Retirement Request
DATE: April 28, 2017
BACKGROUND:
Oklahoma Municipal Retirement Fund (OkMRF), the retirement plan for non - police and fire
employees, requires the City Council, acting as the OkMRF Retirement Committee, to approve
applications for retirement. To be eligible for retirement benefits through OkMRF an employee
must have a minimum of five years of employment. Once an employee has five years of service
the employee is considered vested and upon leaving employment with the City has three
options depending upon age.
i 1. Normal Retirement is available to a vested employee age 65 or older.
2. Early Retirement is available to a vested employee between ages 55 and 65.
3. Deferred Retirement is available to a vested employee under the age of 65. Deferred
Retirement allows an employee to "defer" retirement benefits until a future date, at
which time the employee would begin receiving monthly retirement benefits.
May 6, 2017, will be the last day of employment for Cifford Motto of the Emergency Operations
Division. Mr. Motto was a participant in the OkMRF retirement plan while employed with the City
since August 2003 and has applied for, and meets the prerequisites for Early Retirement.
RECOMMENDATION:
Staff recommends approval of Early Retirement benefits for Clifford Motto.
sd
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: Garnett Road Widening Project
Engineering Services Amendment No. 2
DATE: April 28, 2017
BACKGROUND:
The drainage design for a portion of the Garnett Road Project from 96th Street North to 106th
Street North includes taking the ditch drainage along both sides of the roadway, as well as the
drainage from Bailey Ranch Estates and Sawgrass, underground and piping it to the stock pond
located on the Cook's Property (Thompson's General Store). Drainage flows from that pond to
the west and eventually ends up in the detention for First Christian Church.
During the right -of -way negotiations with the Cooks, Ms. Cook was concerned about the storm
drainage and requested additional work be done to the pond. That work would increase the
cost of both the project improvements and the cost of right -of -way.
Staff reviewed the request and believes that piping some of the drainage directly to the First
Christian Church detention pond by adding piping parallel to 103rd Street North is a more cost
efficient resolution. Staff took preliminary elevation shots and the alternate route appears
feasible.
ADDITIONAL SERVICES:
Dewberry Engineers, Inc. is the engineering firm hired by the City of Owasso to design the
Garnett Road improvements. They have been working toward project design completion.
Dewberry has prepared an engineering amendment for the cost of the additional work and the
amendment for additional services is submitted for Council consideration.
Additional engineering work is needed to prepare new drawings for drainage pipe from 103rd
Street North to the First Christian Church detention pond. Work would include: modify several
sheets due to the new pipe, surveying, staking and right -of -way document preparation.
The additional cost for the construction would be included in the project construction funding.
Additional cost for surveys and design will be the responsibility of the City of Owasso. The
proposed engineering cost increase is $13,400 bringing the total contract amount to $367,200.
FUNDING:
Funding for this project is included FY 2016 -2017 Capital Improvements Fund Budget
RECOMMENDATION:
Staff recommends approval of Amendment No. 2 to the Agreement for Engineering Services
with Dewberry, Inc. increasing the contract by $13,400 for the Garnett Road Widening Project
and authorization for the Mayor to execute the amendment,
ATTACHMENTS:
Amendment No. 2
Location Map
AMENDMENT NO.2
TO
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
NORTH GARNETT ROAD, 96TH STREET NORTH TO 106TH STREET NORTH
ROADWAY WIDENING PROJECT
THIS AGREEMENT, made and entered into this 2nd day of May 2017 between the City of
Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY,
and Dewberry Engineers, Inc., hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY and ENGINEER entered into an AGREEMENT, dated November 8, 2012,
under which ENGINEER was to provide professional engineering services to construct the
North Garnett Road, 96th Street North to 106th Street North Roadway Widening Project,
hereinafter referred to as the PROJECT; and amended December 16, 2014, and
WHEREAS, CITY requires certain additional professional services in connection with the
PROJECT, hereinafter referred to as the SERVICES; thereby necessitating the amending of
the agreement;
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through City of Owasso Capital
Improvements Fund;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AMENDMENT.
2. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION FOR ADDITIONAL SERVICES which is attached hereto and
incorporated by reference as part of this AMENDMENT NO. 2.
3. All other terms and conditions of the AGREEMENT of November 8, 2012 and
Amendments No. 1 and 2 shall remain in full force and effect.
AMENDMENT FOR ENGINEERING SERVICES G1
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
APPROVED:
ENGINEER
By: Craig Swengle, P.E., Associate Vice -
President, Dewberry Engineers, Inc.,
Date:
CITY OF OWASSO, OKLAHOMA
Sherry Bishop, City Clerk Lyndell Dunn, Mayor
Date: May 2, 2017
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
AMENDMENT FOR ENGINEERING SERVICES C-2
AMENDMENT NO.2
c
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
NORTH GARNETT ROAD, 96TH STREET NORTH TO 106TH STREET NORTH
ROADWAY WIDENING PROJECT
Scope of Services
Attachment B
SCOPE OF SERVICES: The Scope of Services shall be amended as follows:
The original scope of services included as ATTACHMENT B of the original contract dated
November 8, 2012, will remain unchanged. Additional services included with this
Amendment are:
• Additional survey shots along alignment
• Design of storm sewer to FCC detention pond
• Changing other plan sheets to reflect the changes
• Design new energy dissipation structure
• Prepare new easements
• Stake new easements
AMENDMENT FOR ENGINEERING SERVICES G3
AMENDMENT NO.2
`ii7
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
NORTH GARNETT ROAD, 96TH STREET NORTH TO 106TH STREET NORTH
ROADWAY WIDENING PROJECT
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for ADDITIONAL services
set forth in Attachment B, AMENDMENT NO. 2, an amount not to exceed $13,400.00
The ENGINEER acknowledges the following summary of modifications to the Fee Schedule
as stated in the original Contract and modified by Amendment No. 1.
Original Contract Amount $345,600.00
Amendment No. 1. $ 8,200.00
Amendment No. 2 $13,400.00
TOTAL $367,200.00
AMENDMENT FOR ENGINEERING SERVICES G4
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The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: Agreement for Engineering Services - Roadway Improvements Study and
Conceptual Plans - East 96th Street North (N 119 E Ave to 129 E Ave)
DATE:. April 28, 2017
BACKGROUND:
East 96th Street North, from 119th East Avenue to 129th East Avenue is the busiest commercial
section of roadway in Owasso. From 2000 to 2015 traffic counts on this section of roadway have
gone from 5,000 vehicles per day (VPD) to 25,000 VPD. Since 2000, Wal -Mart, Lowes, JC Penney
and many other stores have located in the area, which has been the backbone to Owasso's
commercial success.
The traffic increases have resulted in several improvement projects, including widening the
C original two -lane county road to five - lanes, improving traffic signals, limiting access on driveways
and reducing curb -cuts. However, the proximity to US Hwy 169 is a challenge, especially since
the bridge is limited to 4- lanes.
The US Hwy 169 off - ramps, though designed for moderate traffic growth, are now congested
during peak shopping times. The increase in residential construction in the area, the construction
of two hospitals, apartment complexes and assisted living centers has added to the traffic flow.
The once oversized interchange is now rated as an "F" for Level of Service (LOS) in a rating
system that scores projects A -F based on delays in traffic.
The 4-lane bridge over US Hwy 169 is now considered the choking point in the interchange. Add
the expanded commercial area east of US Hwy 169, Tyann Plaza and the Walgreens location,
and this area is difficult to get through on a normal work day afternoon as well as the weekend.
The Transportation Master Plan prepared in 2015 identified this section of roadway as the most
critical section in the City of Owasso. The public comments on the transportation issues identified
this area as the highest priority. Citizens voted in 2016 to extend the Vision 2025 sale tax funds to
improve this section of roadway, as well as others in the City.
The first step in the process to improve the roadway is to hire an engineer to perform a study to
look at options for the project.
ENGINEER SELECTION PROCESS:
On November 14, 2016, staff notified twelve (12) engineering firms that had shown interest in
working with the City of Owasso on transportation projects. These firms had previous experience
working with municiparities and ODOT on similar types of projects. Therefore staff issued an
invitation to submit Statements of Qualifications (SOQ).
The eight (8) engineering firms submitting SOQs were as follows:
PEC, Tulsa, OK
Poe & Associates, Tulsa, OK
McClelland, Tulsa, OK
Benham, Tulsa, OK
Olsson, Tulsa, OK
Guernsey, Oklahoma City, OK
BKL, Inc., Tulsa, OK
MacArthur Associated
Owasso Public Works staff reviewed the submitted SOQs and selected BKL, Inc., Tulsa, OK as the
most highly qualified and responsive firm.
ENGINEERING AGREEMENT /SCOPE OF WORK:
In late March 2017, City staff met with BKL, Inc. and ODOT to determine the requirements of the
study and the level of plans that were needed for the first phase of the project. Since a majority
of the project is on ODOT right -of -way and could eventually impact service on US Hwy 169,
ODOT was asked to participate on the project scoping. Also, ODOT will benefit from this study
since both short-term ([one improvements and signal work) as well as long -term alternatives
(inter- change recommendations) will require ODOT and Federal Highway Administration (FwHA)
approval.
The study and conceptual plans will require the following components:
• Traffic. Counts and turning movements on 96th Street North and the ramps;
• Turning movements at all intersections from 119th East Ave to 1291h East Ave,
including major driveways;
• Surveying of 96th Street North and a portion of US Hwy 169;
• Aerial Photography with ground control;
• US 169 Ramp Modeling;
• Traffic Study to Determine:
• Needed Signal Timing Changes;
• Channelizing lanes and adding medians;
• Limiting left -turn movements;
• Removing or combing driveways;
• Adding thru lanes;
• Adding right -turn lanes;
• Extending ramps;
• Adding ramp lanes;
• Extending accell /decel lanes along US 169;
• Future bridge widening;
• Future interchange improvements to improve traffic flow;
• Conceptual Plans for 3 -5 options;
• Various workshops with City of Owasso /ODOT on options;
• Meetings with stakeholders along the project;
• Presentation to Council at a work session.
On April 19, 2017, City staff and BKL, Inc. came to an agreement relating to the engineering
service fee for this phase of the project. If approved, cost of engineering services will be a lump
sum amount of $219,865.96 for the study and 30% (conceptual) plans.
Once options for each phase (short -term and long -term improvements) are selected, another
agreement for completing the short -term plans will be prepared for approval. The long-term
recommendations for the interchange will be presented to ODOT for their inclusion in the ODOT
8-year plan.
FUNDING:
This project will be funded by the Vision for Owasso recapture of sales tax approved by voters in
2016.
RECOMMENDATION
Staff recommends approval of an Agreement for Engineering Services with BKL Inc., Tulsa, OK, in
the amount of $219,865.96 for the Roadway Improvements Study and Conceptual Plans for the
East 96th Street North from North 119th East Avenue to North 129th East Avenue Roadway
Improvements and authorization for the Mayor to execute the agreement.
ATTAC HMENTS:
Agreement for Engineering Services (with Exhibits)
Location Map
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
E. 96TH STREET NORTH, US 169 INTERCHANGE STUDY
THIS AGREEMENT, made and entered into this 2nd day of May, 2017, between the
City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to
as CITY, and BKL, incorporated, hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to study needed roadway improvements and prepare report for
96w Street North and US 169, hereinafter referred to as the PROJECT; and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through the
Vision Recapture Budget,
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment
A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as
part of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment
D, COMPENSATION, and further described in Attachment
E, FEE /HOUR BREAKDOWN, which are attached hereto and incorporated by
reference as part of this AGREEMENT.
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment
B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment
F, SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with
the applicable laws and regulations published and in effect at the time of
performance of the SERVICES. The PROJECT shall be designed and engineered in a
good and workmanlike manner and in strict accordance with this AGREEMENT. All
engineering work shall be performed by or under the supervision of Professional
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
engineering services, which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product
LIMITATION OF RESPONSIBILITY.
7.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
7.2. The presence of ENGINEER's personnel at a construction site is for the
purpose of providing to the CITY a greater degree of confidence that the
completed construction work will conform generally to the construction
documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the
construction contractor(s).
7.3. In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and /or execution. These conditions and cost /execution effects are not the
responsibility of ENGINEER.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the
PROJECT was finally constructed. ENGINEER is not responsible for any
errors or omissions in the information from others that are incorporated into
the record drawings.
7.5. ENGINEER's deliverables, including record drawings, are Iimited to the
sealed and signed hard copies. Computer - generated drawing files furnished
by ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
8. OPINIONS OF COST AND SCHEDULE.
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
be made on the basis of qualifications and experience as a Professional
Engineer.
9. LIABILITY AND INDEMNIFICATION.
9.1. ENGINEER shall defend and indemnify CITY from and against legal liability
for damages arising out of the performance of the SERVICES for CITY,
including but not limited to any claims, costs, attorney fees, or other
expenses of whatever nature where such liability is caused by the negligent
act, error, or omission of ENGINEER, or any person or organization for
whom ENGINEER is legally liable. Nothing in this paragraph shall make the
ENGINEER liable for any damages caused by the CITY or any other
contractor or consultant of the CITY.
9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
10. CONTRACTOR INDEMNIFICATION AND CLAIMS.
10.1. CITY agrees to include in all construction contracts the provisions of Articles
7.1, and 7.2, and provisions providing contractor indemnification of CITY
and ENGINEER for contractor's negligence.
10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER
as additional insureds on the contractor's general liability insurance policy.
11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any construction unless such responsibilities
are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
12. INSURANCE.
12.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
12.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the
aggregate, and with property damage limits of not less than $100,000
for each occurrence and not less than $100,000 in the aggregate.
12.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each
accident and with property damage limits of not less than $100,000
for each accident.
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not
less than $100,000 for each occurrence.
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions
coverage to be for a minimum of $1,000,000, deductibles subject to
approval by CITY.
12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY.
13. OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
13.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT.
14.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
14.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a suspended
project, ENGINEER's contract price and schedule shall be equitably adjusted.
15. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: BKL, Inc.
1623 E. 6th St.
Tulsa, OK 74120
To CITY: CITY OF OWASSO
301 W 2 „d Avenue
Owasso, OK 74055
Attention: Roger Stevens, Public Works Director
15.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to
be in default of this AGREEMENT if delays in or failure of performance shall be due
to forces which are beyond the control of the parties; including, but not limited to:
fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of
competent jurisdiction as unenforceable, such portion shall be severed herefrom, and
the balance of this AGREEMENT shall remain in full force and effect.
18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments
A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between
the parties; and supersedes all prior negotiations, representations, or agreements
pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may
make or approve changes within the general Scope of Services in this AGREEMENT.
If such changes affect ENGINEEXs cost of or time required for performance of the
services, an equitable adjustment will be made through an amendment to this
AGREEMENT. This AGREEMENT may be amended only by written instrument
signed by each of the Parties.
19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the
matter may, in the Director's discretion, be referred to the City Manager for
resolution. Regardless of these procedures, neither party shall be precluded from
exercising any rights, privileges or opportunities permitted by law to resolve any
dispute.
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff initially and
monthly thereafter and will be available for public meetings and City of Owasso
presentations.
22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated Stacy Loeffler, P.E. as Project Manager for the PROJECT. ENGINEER
agrees that no change will be made in the assignment of this position without prior
approval of CITY.
IN WITNESS WHEREOF, the parties have executed tlus AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
I�IY�XI`'�I
By: Corporate Secretary
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
BKL, Inc.
By: Stacy Loeffler
Date:
CITY OF OWASSO, OKLAHOMA
Lyndell Dunn, Mayor
Date: May 2, 2017
THE CITY OF OWASSO,
OK
E. 96TH STREET NORTH FROM 119TH E. AVENUE to 129TH E. AVENUE
Scope of Project
AttachmentA & B
Combined
SCOPE OF PROTECT. The subject project, proposed by the City of Owasso (City), is to
study the interchange at 96w St. North and US 169 to determine options for near -term
improvements in traffic flow along 96th St. North and on the intersecting city streets in this
highly commercial shopping area (termed Phase 1).
The study involves:
• traffic data collection
• aerial survey with ground control, processing, right of way location and utility
location
• existing traffic modeling
• preliminary change options including but are not limited to:
- modifying signals
- adding channelization /medians
- limiting left -turns
- removing or combining driveways along side streets and 96th St. N.
- adding thru lanes
- adding right -turn lanes
- extending ramps
- adding ramp lanes
- extending acceleration/ deceleration lanes along US 169
- widening 96th St. Bridge over US 169
- other viable modifications to improve traffic flow through the intersections
• workshops with the City of Owasso to refine options
• traffic modeling of options
• meetings with specific property owners to discuss modifications
• final report with exhibits and cost estimates for up to five interim options
• final presentation
• final meeting with ODOT and City to present improvement options
I
THE CITY OF OWASSO,
OK
E. 96TH STREET NORTH FROM 119TH E. AVENUE to 129TH E. AVENUE
A location map showing the approximate project extents is given below:
C
General Scope
96TH ST.� -
1�` G
This scope of services includes a study of improvement options that include the above listed
modifications to City streets, driveways and ODOT ramps. Once this Phase 1 study has been
completed, the City of Owasso and the design team will be able to identify the need and
associated scope to evaluate long -term options addressing redesign the interchange. If
warranted a Phase 2 study can be scoped and performed which will add to the traffic models
and design the interchange in accordance with ODOT procedures.
Engineering services for the Phase 1 study will include initial data collection, survey, traffic
analysis, recommendation and report The process will include a series of iterative steps
designed to evaluate improvement options in specific subregions of the study area (i.e., east
side and west side of E 96th St.) and in different combinations.
All surveys, conceptual designs and studies will be prepared in English units of measure. All
conceptual drawings will be prepared in accordance with "Oklahoma Department of
Transportation Standard Specifications for Highway Construction, and Supplementals," 2009.
CAD software will be utilized to draft the construction plans. Any required electronic plan
submissions to the City will be prepared in MicroStation® format.
The consultant will refine the study to three to five options and provide the following
deliverables to the City for this phase of the project:
• Operational Analysis with access recommendations.
• Topographic Survey and /or aerial mapping.
THE CITY OF OWASSO,
OK
E. 96TH STREET NORTH FROM 119TH E. AVENUE to 129TH E. AVENUE
• 11 "x17" Aerial photographs with city streets showing recommended curb lines
and striping.
• 11 "x17" 1" =100' scale or better, Plan and profile sheets for ramp modifications
or any proposed new city streets with 30% preliminary design locations of
retaining walls, toes of slopes and any proposed right-of-way footprint.
• Critical cross sections for modifications to ramps or city streets
• Report describing the analysis, processes, considerations and a narrative
description of final options and recommendations.
• Programming level construction, right -of -way and utility relocation cost
estimates.
• Slides for PowerPoint presentation to council and public stakeholders.
Scope of Engineering Services - Study
TRAFFIC DATA COLLECTION
Consultant will collect the following existing traffic data (to be collected while school is in
session):
• Intersection Turning Movement Counts (Fri P.M., Sat Mid -Day, Sun Mid -Day)
• Intersection turning movement counts (Weekday A.M., Weekday School Dismissal,
Weekday P.M.)
• Driveway turning movement counts (Weekday A.M., Weekday P.M.)
• 96 -Hour tube counts (Thursday thru Sunday)
Consultant will download, print and summarize data.
OPERATIONAL ANALYSIS
Consultant will perform Synchro analysis of current conditions for the following peak times:
• Friday P.M. peaks
• Saturday mid -day peak
• Sunday mid -day peak
• Summarize results
Consultant will perform Synchro analysis of proposed alternates (up to 5 options)
• Friday P.M. peak
• Saturday mid -day peak
• Sunday mid -day peak
• Summarize results
• Prepare Report
SURVEY
The scope and coverage for the aerial and field survey shall be made by the consultant in
accordance with ODOT Survey Divisions Aerial Survey Specifications and Conventional
Survey Specifications, latest edition and supplementals within the defined study limits.
Refer to attached proposal from Lemke Surveying
OPTIONS ANALYSIS
Existing Conditions: SYNCRO analysis will be performed by the consultant for "Existing" (no-
build) conditions as described above under Traffic Data Collection and Analysis.
Alternative Selection: A series of iterative steps including the following items will be used to
select and evaluate options.
• The consultant will hold up to three workshops with City staff to select individual
options to include in evaluations based on technical merits, political feasibility and
other factors.
• The consultant will have up to 10 meetings with specific property owners to discuss
the opportunities for changes to access and /or parking.
• The consultant will attend and participate in two City Council work sessions (2�la
Tuesday of the month).
• The consultant will attend and facilitate (provide handouts, comment sheets and
slides) two public meetings. One to be held after the initial data collection and initial
City of Owasso work session to get public input. The second to be held to present
findings to the public.
Options Analysis: Current 2017 and future 2037 traffic projections will be used to determine
operational level of service for up to five options as described above in Traffic Data Collection
and Analysis.
Layouts will be sketched by the consultant on aerials for up to five options. Up to two options
will be developed in preliminary design detail for both east and west sides of E. 96th St. within
the study limits. Layouts will include the following information:
• Utilities and potential conflicts
• Right -of -Way.
• Curb lines
• Lane striping
• Direction of travel
• Removals/ demolition
Structures Investigation: Upon the determination that the widening of the 96th St. bridge over
US 169 is a reasonable option to consider, the consultant will evaluate the feasibility of
widening the bridge to accommodate new lanes and provide a construction cost estimate.
Upon determination that a retaining wall is necessary for the addition of a lane, the consultant
will provide a preliminary size and cost estimate.
Cost Estimates: Construction, right -of -way, and utility relocation cost estimates will be
prepared by the consultant at a 30% design level for each option with appropriate
contingencies.
Recommendations: The consultant will recommend and /or prioritize improvements based on
the results of the selection and analysis presented and discussed at the workshops.
Final Report: The final report will contain the deliverables listed in the general scope of work
including a narrative of the options and recommendations.
COORDINATION WITH ODOT
Consultant will coordinate with ODOT staff throughout the study process when input is
needed for modification to ODOT facilities or affecting ODOT right-of -way. Consultant will
coordinate and attend a final meeting with Owasso and ODOT to present the report with
recommendations. Recommendations, need and scope for a Phase 2 study for ultimate
interchange options will be included in coordination and final deliverables.
CONTRACT REQUIREMENTS:
The engineering fees for the following items will be included in the Contract in amounts as
shown below:
• Traffic Collection and analysis Lump Sum
• Survey Lump Sum
• Engineering Design and Report Lump Sum
• Structures Analysis Lump Sum
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
E. 96TH STREET NORTH AND US 169 STUDY
Responsibilities of the
City Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
C.1 Reports, Records, etc.: To furnish, as required by the work, and not at the expense
of the ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT including, but not limited to, bike lane details preferred by the
CITY; streetscape features to be used at the arterial intersection
C.1.2 Standard construction drawings and standard specifications
C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access: Provide access to public and private property when required in performance
of ENGINEER's services.
C.3 Staff Assistance: Designate the City Engineer (or another individual designated in
writing) to act as its representative in respect to the work to be performed under this
AGREEMENT, and such person shall have complete authority to transmit
instructions, receive information, interpret and define CITY'S policies and decisions
with respect to materials, equipment, elements and systems pertinent to the services
covered by this AGREEMENT.
C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing
CITY owned utilities and in expediting their relocation as described in
Attachment B. Further, CITY will furnish assistance as required in obtaining
locations of other utilities, including excavations to determine depth.
C.3.2 Furnish legal assistance as required in the preparation of bidding,
construction and other supporting documents.
CA Review: Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
C.5 Surveys: To provide all topographical and boundary survey information in a format
usable by the ENGINEER for the PROJECT limits including sufficient information
beyond the limits of the PROJECT so that ENGINEER can determine vertical
alignments near the PROJECT limits.
C.6 Permit Fees: To pay all fees associated with permits obtained through the Oklahoma
Department of Environmental Quality (ODEQ) and the USACE.
C.7 Local Business holder meetings: To attend and assist ENGINEER with meetings
with local business holders to discuss modifications to access or other traffic
patterns related to the PROJECT.
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
E. 96TH STREET NORTH AND US 169 STUDY
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as the work progresses; and within 30
calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon
actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E,
completed at the time of billing. Invoices shall be accompanied by such documentation as
the CTTY may require in substantiation of the amount billed.
DA Total Compensation
For the work under this project the total maximum billing including direct costs and
subconsultant services shall be $219,865.96 which amount shall not be exceeded
without further written authorization by CITY.
D.2 The method for determining compensation will be lump sum as negotiated and
defined below:
D.2.1 "Lump Sum" will be the total compensation paid to the Consultant for
services rendered. The Lump Sum will include all cost to the Consultant including
labor, overhead, material, travel, Sub - Consultant administrative fees on professional
services sub - contracted to others and other direct costs in the conduct of the work.
D.3 Additional Services: Unless otherwise provided for in any accepted and authorized
proposal for additional services, such services shall be compensated for on the same
basis as provided for in Attachment D.
DA Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid
for services performed to the effective date of termination.
D.5 Conditions of Payment
D.5.1 Progress payments shall be made in proportion to services rendered and
expenses incurred as indicated within this AGREEMENT and shall be due
and owing within thirty days of ENGINEER'S submittal of his progress
payment invoices.
14
D.5.2 If CITY fails to make payments due ENGINEER within sixty days of the
submittal of any progress payment invoice, ENGINEER may, after giving
fifteen days written notice to CITY, suspend services under this
AGREEMENT.
D.5.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are
delayed or suspended for more than ninety days for reasons beyond
ENGINEER'S control, ENGINEER may, after giving fifteen days written
notice to CITY, request renegotiation of compensation.
15
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
E. 96TH STREET NORTH AND US 169 STUDY
Billing Rate Sheet
Attachment E
Principal /Admire $168.39/hr
Project Manager $189.61/hr
Structural Engineer $168.39/hr
Design Technician $117.45/hr
Staff Engineer $130.18 /hr
Engineer Intern $76.41/hr
Clerical $91.98/hr
16
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
E. 96TH STREET NORTH AND US 169 STUDY
Schedule
Attachment F
F. SCHEDULE. The schedule for general engineering services for the PROJECT is
provided as follows:
F.1. Notice to Proceed .. ............................................................. 6 -1 -17
F.2.
Submittal of Survey ............ ................................................
7 -15 -17
F.3.
Submittal of Project Data/ No Build Analysis ....... ....................
7 -15 -17
F.4.
Design Workshops / Iterative Operational Analysis ............Aug
- Oct -17
F.5.
Draft Report for Owasso ..................... .............................11
/30/17
F.6.
Owasso /ODOT /Design Team Meeting ......... ..........................12
/17
F.7.
Final Report .............. ............................... ...........................1
/18
F.8.
Presentation of findings with Phase 2 study recommendations. ... ...2 /18
17
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Linda Jones, Finance Director
SUBJECT: Contract for Auditing Services
DATE: April 28, 2017
BACKGROUND:
City charter and state statutes require that an independent accountant perform an audit of the
City's finances annually. In April 2006, the city accepted proposals for auditing services from
public accounting firms. The proposal from Cole and Reed, P.C. was selected, and the City
contracted with them to perform auditing services until 2014.
December 1, 2014, Cole and Reed, P.C. merged with McGladrey, LLP (which since changed
their name to RSM, LLP) a large, national accounting firm with governmental expertise and
( nearly 8,000 professional staff. Because the Partner -in- Charge, Manager, and Senior
accountant for the City of Owasso audit engagement, all transitioned to RSM, LLP, the Audit
Committee and City staff supported continuing the contract with RSM, LLP as negotiated with
Cole and Reed, P.C. contingent upon rotation of the Partner -in- Charge.
The Owasso Audit Committee met on April 17, 2017, and discussed the performance of RSM, LLP.
After considering auditor expertise, contract expense, and staff time, the Audit Committee
recommended the Council enter in to a three -year extension of the contract for auditing
services with RSM, LLP,
The Fiscal Year 2017 fee of $49,000 for RSM, LLP auditing services related to the City and its trust
authorities is $3,000 more than the FY2016 base contract. The increase is primarily due to
additional auditing services pertaining to the preparation of the City's Comprehensive Annual
Financial Report and the addition of two major funds, the Half -Penny Sales Tax and the Vision
Recapture Sales Tax funds. Federal grant audits as required under the Single Audit Act would be
billed at $3,000 each which is the same rate as was previously billed by RSM, LLC.
RECOMMENDATION:
Staff recommends approval of a contract with RSM, LLP as auditors for fiscal year ending June
30, 2017.
ATTACHMENTS:
RSM, LLP Audit Arrangement letter
Summary of Annual Auditing Fees
April 24, 2017
Audit Committee
Mr. Warren Lehr, City Manager
Ms. Sherry Bishop, Assistant City Manager
Ms. Linda Jones, Finance Director
City of Owasso
111 North Main
Owasso, Oklahoma 74055
Attention: Audit Committee
RSM
R510 US LLP
531 Couch Drive
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.- i =405 '236 7�6 i
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NNP2v. r$C 11VS.00111
The Objective and Scope of the Audit of the Financial Statements
You have requested that we audit the financial statements of the City of Owasso (the City), which
comprise governmental activities, business -type activities, the discretely presented component unit, each
major fund and aggregate remaining fund information as of and for the year -ended June 30, 2017 which
collectively comprise the basic financial statements. We are pleased to confirm our acceptance and our
understanding of this audit engagement by means of this letter.
Our audit will be conducted with the objective of our expressing an opinion on the financial statements.
The Responsibilities of the Auditor
We will conduct our audit in accordance with auditing standards generally accepted in the United States
of America (GAAS); Government Auditing Standards issued by the Comptroller General of the United
States. Those standards, regulations, and supplements require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the financial statements. The procedures selected depend on the auditor's judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. An audit also includes evaluating the appropriateness of accounting policies used and the
reasonableness of significant accounting estimates made by management, as well as evaluating the
overall presentation of the financial statements.
Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an
unavoidable risk that some material misstatements may not be detected exists, even though the audit is
properly planned and performed in accordance with GARS. Also, an audit is not designed to detect errors
or fraud that are immaterial to the financial statements. The determination of abuse is subjective;
therefore, Government Auditing Standards does not expect us to provide reasonable assurance of
detecting abuse.
In making our risk assessments, we consider internal control relevant to the City's preparation and fair
presentation of the financial statements in order to design audit procedures that are appropriate in the
circumstances but not for the purpose of expressing an opinion on the effectiveness of the entity's internal
control.
THE POWER OF BEING UNDERSTOOD
AUDI r!TAX CONSULTING
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Mr. Warren Lehr, City Manager
City of Owasso
April 24, 2017
Page 2
However, we will communicate to you in writing concerning any significant deficiencies or material
weaknesses in internal control relevant to the audit of the financial statements that we have identified
during the audit.
We will also communicate to the audit committee (a) any fraud involving senior management and fraud
(whether caused by senior management or other employees) that causes a material misstatement of the
financial statements that becomes known to us during the audit, and (b) any instances of noncompliance
with laws and regulations that we become aware of during the audit (unless they are clearly
inconsequential).
The funds that you have told us are maintained by the City and that are to be included as part of our audit
are listed here:
1. General Fund -1
2. Special Revenue Funds -9
3. Debt Service Funds -1
4. Capital Projects Funds -5
5. Enterprise Funds -2
6. Internal Service Funds -4
7. Component Unit -1
The component unit whose financial statements you have told us are to be included as part of the City of
Owasso's financial statements is the Owasso Economic Development Authority.
There are no component units whose financial statements you have told us will be omitted from the basic
financial statements.
Our report(s) on internal control will include any significant deficiencies and material weaknesses in
controls of which we become aware as a result of obtaining an understanding of internal control and
performing tests of internal control consistent with requirements of the standards and regulations
identified above. Our report(s) on compliance matters will address material errors, fraud, abuse, violations
of compliance obligations, and other responsibilities imposed by state and federal statutes and
regulations or assumed by contracts, and any state or federal grant, entitlement, or loan program
questioned costs of which we become aware, consistent with requirements of the standards and
regulations identified above.
The Responsibilities of Management and Identification of the Applicable Financial Reporting
Framework
Our audit will be conducted on the basis that management acknowledge and understand that they have
responsibility:
a. For the preparation and fair presentation of the financial statements in accordance with accounting
principles generally accepted in the United States of America;
b. To evaluate subsequent events through the date the financial statements are issued or available to
be issued, and to disclose the date through which subsequent events were evaluated in the financial
statements. Management also agrees that it will not evaluate subsequent events earlier than the date
of the management representation letter referred to below
Mr. Warren Lehr, City Manager
City of Owasso
April 24, 2017
Page 3
c. For the design, implementation, and maintenance of internal control relevant to the preparation and
fair presentation of financial statements that are free from material misstatement, whether due to
fraud or error;
d. For establishing and maintaining effective internal control over financial reporting and for informing us
of all significant deficiencies and material weaknesses in the design or operation of such controls of
which it has knowledge;
e. For report distribution; and
f. To provide us with:
(1) Access to all information of which management is aware that is relevant to the preparation and
fair presentation of the financial statements such as records, documentation, and other matters;
(2) Additional information that we may request from management for the purpose of the audit;
(3) Unrestricted access to persons within the entity from whom we determine it necessary to obtain
audit evidence; and
(4) If applicable, responses to any findings reported on the schedule of findings and questioned
costs.
As part of our audit process, we will request from management and when appropriate, those charged with
governance, written confirmation concerning representations made to us in connection with the audit
including among other items:
a. That management has fulfilled its responsibilities as set out in the terms of this letter; and
b. That it believes the effects of any uncorrected misstatements aggregated by us during the current
engagement and pertaining to the latest period presented are immaterial, both individually and in the
aggregate, to the financial statements taken as a whole.
Management is responsible for identifying and ensuring that the City complies with the laws and
regulations applicable to its activities, and for informing us about all known material violations of such
laws or regulations. In addition, management is responsible for the design and implementation of
programs and controls to prevent and detect fraud or abuse, and for informing us about all known or
suspected fraud or abuse affecting the entity involving management, employees who have significant
roles in internal control, and others where the fraud or abuse could have a material effect on the financial
statements or compliance. Management is also responsible for informing us of its knowledge of any
allegations of fraud or abuse or suspected fraud or abuse affecting the entity received in communications
from employees, former employees, analysts, regulators, or others.
Management is responsible for the preparation of the required supplementary information (RSI) and
supplementary information presented in relation to the financial statements as a whole in accordance with
accounting principles generally accepted in the United States of America. Management agrees to include
the auditor's report on the RSI and supplementary information in any document that contains the
supplementary information and that indicates that the auditor has reported on such RSI and
supplementary information. Management also agrees to present the supplementary information with the
audited financial statements or, if the supplementary information will not be presented with audited
financial statements, to make the audited financial statements readily available to the intended users of
Mr. Warren Lehr, City Manager
City of Owasso
April 24, 2017
Page 4
the supplementary information no later than the date of issuance of the supplementary information and
the auditor's report thereon.
The Audit Committee is responsible for informing us of its views about the risks of fraud or abuse within
the entity, and its knowledge of any fraud or abuse or suspected fraud or abuse affecting the entity.
The City agrees that it will not associate us with any public or private securities offering without first
obtaining our consent. Therefore, the City agrees to contact us before it includes our reports, or otherwise
makes reference to us, in any public or private securities offering.
Our association with an official statement is a matter for which separate arrangements will be necessary.
The City agrees to provide us with printer's proofs or masters of such offering documents for our review
and approval before printing, and with a copy of the final reproduced material for our approval before it is
distributed. In the event our auditor /client relationship has been terminated when the City seeks such
consent, we will be under no obligation to grant such consent or approval.
Because RSM US LLP will rely on the City of Owasso and its management and audit committee to
discharge the foregoing responsibilities, the City of Owasso holds harmless and releases RSM US LLP,
its partners, and employees from all claims, liabilities, losses, and costs arising in circumstances where
there has been a knowing misrepresentation by a member of the City of Owasso's management which
has caused, in any respect, RSM US LLP's breach of contract or negligence. This provision shall survive
the termination of this arrangement for services.
City of Owasso's Records and Assistance
If circumstances arise relating to the condition of the City's records, the availability of appropriate audit
evidence, or indications of a significant risk of material misstatement of the financial statements because
of error, fraudulent financial reporting, or misappropriation of assets, which in our professional judgment,
prevent us from completing the audit or forming an opinion, we retain the unilateral right to take any
course of action permitted by professional standards, including declining to express an opinion, issue a
report, or withdraw from the engagement.
During the course of our engagement, we may accumulate records containing data that should be
reflected in the City's books and records. The City will determine that all such data, if necessary, will be
so reflected. Accordingly, the City will not expect us to maintain copies of such records in our possession
The assistance to be supplied by City of Owasso personnel, including the preparation of schedules and
analyses of accounts, has been and will be discussed and coordinated with Linda Jones, Finance
Director. The timely and accurate completion of this work is an essential condition to our completion of
the audit and issuance of our audit report.
Other Relevant Information
RSM US LLP may mention the City's name and provide a general description of the engagement in RSM
US LLP's client lists and marketing materials.
From time to time and depending upon the circumstances, we may use third -party service providers to
assist us in providing professional services to you. In such circumstances, it may be necessary for us to
disclose confidential client information to them. We enter into confidentiality agreements with all third -
party service providers and we are satisfied that they have appropriate procedures in place to prevent the
unauthorized release of your confidential information to others. In addition, we may utilize financial
information you have provided to us in connection with this engagement for purposes of creating
benchmarking data to be used by RSM US LLP professionals and other clients. This benchmarking data
Mr. Warren Lehr, City Manager
City of Owasso
April 24, 2017
Page 5
is aggregated with data from a minimum of five other entities so that users of the data are unable to
associate the data with any single entity in the database.
In accordance with Government Auditing Standards, a copy of our most recent peer review report is
enclosed, for your information.
Fees, Costs, and Access to Workpapers
Our fees for the accounting services described above are based upon the value of the services performed
and the time required by the individuals assigned to the engagement, plus direct expenses. Our fee
estimate and completion of our work is based upon the following criteria:
a. Anticipated cooperation from City personnel
b. Timely responses to our inquiries
c. Timely completion and delivery of client assistance requests
d. Timely communication of all significant accounting and financial reporting matters
e. The assumption that unexpected circumstances will not be encountered during the engagement
If any of the aforementioned criteria are not met, then fees may increase. Interim billings will be submitted
as work progresses and as expenses are incurred. Billings are due upon submission.
Our fee for services described in this letter will be as follows:
• Audit of financial statements
• Uniform Grant Guidance audit requirements, only if required: $ 3,000 per major Federal program
Note that the fees related to the Uniform Grant Guidance audit requirements are only billed on an
"if performed /if required" basis.
Our professional standards require that we perform certain additional procedures, on current and
previous years' engagements, whenever a partner or professional employee leaves the firm and is
subsequently employed by or associated with a client in a key position. Accordingly, the City agrees it will
compensate RSM US LLP for any additional costs incurred as a result of the City's employment of a
partner or professional employee of RSM US LLP.
In the event we are requested or authorized by the City or are required by government regulation,
subpoena, or other legal process to produce our documents or our personnel as witnesses with respect to
our engagement for the City, the City will, so long as we are not a party to the proceeding in which the
information is sought, reimburse us for our professional time and expenses, as well as the fees and
expenses of our counsel, incurred in responding to such requests.
The documentation for this engagement is the property of RSM US LLP. However, you acknowledge and
grant your assent that representatives of the cognizant or oversight agency or their designee, other
government audit staffs, and the U.S. Government Accountability Office shall have access to the audit
documentation upon their request and that we shall maintain the audit documentation for a period of at
least three years after the date of the report, or for a longer period if we are requested to do so by the
Mr. Warren Lehr, City Manager
City of Owasso
April 24, 2017
Page 6
cognizant or oversight agency. Access to requested documentation will be provided under the supervision
of RSM US LLP audit personnel and at a location designated by our Firm.
You have informed us that you intend to prepare a comprehensive annual financial report (CAFR) and
submit it for evaluation by the Government Finance Officers Association's Certificate of Achievement for
Excellence in Financial Reporting Program. Our association with the CAFR is to consist of technical
review. We will not express an opinion on the introductory and statistical sections of the CAFR.
Claim Resolution
The City of Owasso and RSM US LLP agree that no claim arising out of services rendered pursuant to
this agreement shall be filed more than two years after the date of the audit report issued by RSM US
LLP or the date of this arrangement letter if no report has been issued. The City waives any claim for
punitive damages. RSM US LLP's liability for all claims, damages and costs of the City arising from this
engagement is limited to the amount of fees paid by the City to RSM US LLP for the services rendered
under this arrangement letter.
If any term or provision of this agreement is determined to be invalid or unenforceable, such term or
provision will be deemed stricken and all other terms and provisions will remain in full force and effect.
Reporting
We will issue a written report upon completion of our audit the City's financial statements. Our report will
be addressed to the Owasso City Council. We cannot provide assurance that an unmodified opinion will
be expressed. Circumstances may arise in which it is necessary for us to modify our opinion, add an
emphasis -of -matter or other -matter paragraph(s), or withdraw from the engagement.
In addition to our report on the City's financial statements, we will also issue the following types of reports
A report on the fairness of the presentation of the City's schedule of expenditures of federal awards
for the year ending June 30, 2017, if required.
This letter constitutes the complete and exclusive statement of agreement between RSM US LLP and the
City of Owasso, superseding all proposals, oral or written, and all other communications, with respect to
the terms of the engagement between the parties.
Please sign and return this letter to indicate your acknowledgment of, and agreement with, the
arrangements for our audit of the financial statements including our respective responsibilities.
9dl11Fy9:
Kevin Smith, Partner
Mr. Warren Lehr, City Manager
City of Owasso
April 24, 2017
Page 7
Confirmed on behalf of the City of Owasso:
City Manager
Date
Assistant City Manager Date
Finance Director Date
BKM910 E. St Louis Street, Suite 200 H P.O. Box 1190 tt Spi ingfiel0, M065B01 -1190
CPAs & Advisors Q 417 8658701 tt fan 417.8650602/tbkd.com
III
System Review Report
To the Partners of
RSM US LLP
and the National Peer Review Committee
of the American Institute of Certified
Public Accountants Peer Review Board
We have reviewed the system of quality control for the accounting and auditing practice of RSM US LLP
(the "firm ") applicable to engagements not subject to PCAOB permanent inspection in effect for the year
ended April 30, 2016. Our peer review was conducted in accordance with the Standards for Performing
and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of
Certified Public Accountants. As a part of our peer review, we considered reviews by regulatory entities,
if applicable, in determining the nature and extent of our procedures. The firm is responsible for
designing a system of quality control and complying with it to provide the firm with reasonable assurance
of performing and reporting in conformity with applicable professional standards in all material respects.
Our responsibility is to express an opinion on the design of the system of quality control and the firm's
compliance therewith based on our review. The nature, objectives, scope, limitations of and the
procedures performed in a System Review are described in the standards at www.aicoa.ore/orsummarv.
As required by the standards, engagements selected for review included engagements performed under
Government Auditing Standards, audits of employee benefit plans, audits performed under FDICIA, and
audits of carrying broker - dealers, and examinations of service organizations [Service
Organizations Control (SOC) I and 2 engagements].
In our opinion, the system of quality control for the accounting and auditing practice of RSM US LLP
applicable to engagements not subject to PCAOB permanent inspection in effect for the year ended
April 30, 2016, has been suitably designed and complied with to provide the firm with reasonable
assurance of performing and reporting in conformity with applicable professional standards in all material
respects. Firms can receive a rating of pass, pass with deficiency(ies) or fail. RSM US LLP has received
a peer review rating ofpass.
� . Lup
December 2, 2016
Praxity'
LLA9i1 At11.,iC! 0'
ICAFI'_�:ilEal I'iA'�k
AICPAPeer tReviewNProgrpamReview Committee
December 8, 2016
Joseph Michael Adams
RSM US LLP
I S Wacker Dr Ste 800
Chicago, IL 60606
Dear Mr. Adams:
American Institute of CPAs
220 Leigh Farm Road
Durham, NC 27707 -8110
It is my pleasure to notify you that on December 8, 2016 the National Peer Review Committee accepted
the report on the most recent system peer review of your firm - The due dale for your next review is
October 31, 2019. This is the date by which all review documents should be completed and submitted to
the administering entity.
As you know, the report had a peer review rating of pass. The Committee asked me to convey its
congratulations to the firm.
Sincerely,
CJ
Michael Fawley
Chair — National PRC
nprc@aiepa.org 919 4024502
cc: Gary W Schafer; John Mark Edwardson
Firm Number. 10046712
Letter ID: I 131947A
Review Number 451038
T. 1.919.402.4502 1 F: 1.919.402.4876 1 nprcLaicpa.org
Cole & Reed/ McGladrey /RSM
Basic audit of City and trusts
A -133 grant audits
Total audit costs
Base audit fees in comparison to prior
year (excluding grant audits)
CITY OF. ASSO
Summary of Annual Auditing Fees
FY'12 FY'13 FY'14 FY'15 FY'16
FY'17 FY'18 FY'19
$ 42,750
$ 44,000
$ 44,000
$ 45,000
$ 46,000 $ 49,000
$ 51,500
$ 52,500
4,000
3,000
3,000
3,000
- 3,000
3,000
3,000
$ 46,750
$ 47,000
$ 47,000
$ 48,000
$ 46,000 $ 52,000
$ 54,500
$ 55,500
103% 103% 100% 102% 102% 107% 105% 102%
04-mca), Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Scott Chambless
Chief of Police
SUBJECT: Amending the Owasso Code of Ordinances Part 10, Chapter 8, Alarms &
Resolution establishing fee schedule
DATE: April 28, 2017
BACKGROUND
In 2007, the Owasso City Council approved Part 10, Chapter 8 of the Owasso Code of
Ordinances that regulated residential and business alarms. The goal of the ordinance
was to reduce the number of false alarms to which the police department responded.
The current ordinance mandates that alarm providers register their business with the
police department. There is no registration fee imposed under this ordinance, but failure
to register a business that provides alarm services could result in a fine for that business. In
the event the business does not register, the ordinance states that police alarm response
will not be provided to companies or individuals utilizing that business, absent some
defined exceptions.
Another provision found in the current alarm ordinance is the imposition of fines and
suspension of alarm response when a business or residence has more than three false
alarms within a calendar year. This provision was intended to hold the business or
homeowner accountable for poorly maintained alarms or failure to properly train
employees or family members on the use of alarms.
ANALYSIS:
For the past year, police staff has been carefully reviewing the effectiveness and
practicalities of the current alarm ordinance. This review validated staff concerns.
Research has shown that the false alarm problem is increasing. The rate of false alarms is
outpacing the population growth of Owasso. The 2007 alarm ordinance was intended to
reduce false alarms and the data shows that this goal is not being achieved.
Response to false alarms is causing significant budgetary concerns. Over the past five
years, false alarms are estimated to have cost the City of Owasso nearly $200,000. In
2016, the police department responded to 1,805 alarm calls; 98% were for false alarms.
The calls equated to about 903 employee work hours at an estimated cost of $42,000.
False alarms have a significant impact on the ability to serve customers for all other types
of police calls. Alarm calls receive a priority status; therefore, an officer helping a citizen
on a "non- emergency" call must leave that citizen to respond to an alarm. This results in
unsolved problems, sub - standard investigations, and citizen frustration for lack of
attention to their concerns.
Customer service is a core value of the police department and is critical to maintaining
citizen support. Compromising the quality of work performed on calls for service also
impacts problem solving, which may eventually lead to more crime.
Analysis of the current alarm ordinance included researching how other municipalities
manage false alarms. Staff determined that Owasso is not following best practices
related to false alarm reduction. The majority of cities researched require citizens and
businesses to register their alarms with the local police department.
Research indicates that false alarms have been reduced substantially in communities
where alarm registration by the alarm owner is required, followed by a fee for excessive
false alarms. In some cases, the reductions have been as high as sixty percent.
PROPOSED ALARM ORDINANCE:
The proposed alarm ordinance would eliminate the requirement that alarm providers
register their alarm companies. The proposed change would require individual alarm
owners to register their alarms and would require a fee for that registration. Registration
would allow the alarm owner three false alarm police responses per calendar year. After
three responses, a fee would be assessed. If an owner does not register the alarm, they
would be assessed a fee for each false alarm police response. Fees would also be
assessed for failure to register an alarm.
The change would result in police responding to most alarm calls regardless of
registration. The current ordinance states that police will not respond if an alarm provider
is not registered. The current ordinance emphasizes suspending alarm response for
excessive false alarms, whereas the proposed ordinance would utilize suspensions only
on a very limited basis.
The proposed ordinance is a fee based system in contrast to the current ordinance, in
which fines are assessed for failure to register or for excessive false alarms. The fee based
system removes accountability measures from municipal court and places them in a civil
collections process. Currently, failure to pay a citation could result in the arrest of an
offender, whereas the proposed fee system would turn a failure to pay over to
collections. The proposed ordinance also includes an administrative appeals process for
fees for excessive false alarms.
In summary, staff has developed a proposed alarm ordinance for City Council
consideration that would:
• Require registration of alarms by property owners,
• Charge a fee for alarm registration,
• Charge a fee for excessive false alarms,
• Charge a fee for failure to register an alarm,
• Provide an administrative appeal process, and
• Replace municipal court citations with a collections process.
IMPLEMENTATION:
Timing of this initiative has been carefully evaluated by staff. The proposed ordinance
includes an effective date of August 1, 2017.. This effective date will allow ample time for
educating the public and contracting with a third party vendor to manage the alarm
registration and fee process. A variety of strategies will be utilized to educate the public
including social media, NEXTdoor, Owassoisms, Owasso Reporter, utility billing flyers,
television news, and door hangers. Officers will also make contact with store managers
and /or business owners to ensure they are aware of the new ordinance.
Registrations would begin on August 1, 2017, the effective date of the ordinance. The
proposed strategy is to allow two months of registration with no fees being assessed
during that time period for failure to register or for excessive false alarms. This time period
would be considered a "grace" period.
ALARM FEE RESOLUTION:
A City Council resolution is the preferred method to establish fees. The proposed
resolution establishes alarm registration fees for individuals and businesses. It is proposed
that government buildings would be exempt from registration fees.
Further, the resolution establishes fees for failure to register an alarm, excessive intrusion
alarms, excessive holdup /panic alarms, or a combination of both types of false alarms.
The fees have been established on a separate scale for residences and businesses. Of
note: business fees are higher than residential fees due to the additional resources
needed to respond to business alarms.
Government buildings are not exempt from failure to register fees and excessive false
alarm fees. The alarm fee resolution establishes that fees for registration would initiate on
August 1, 2017, and fees for failure to register and excessive alarms would begin on
October 1, 2017.
RECOMMENDATION:
Staff recommends approval of Ordinance 1 103 amending Chapter 8, Alarms establishing
definitions, regulations, registration, and authorizing fees for residential, commercial and
governmental false alarms within the Owasso city limits.
Staff recommends approval of Resolution 2017 -05 establishing fees for alarm registration,
for failure to register and for false alarm responses.
r_\Ilf-Mill;UYA 64
Ordinance 1103
Resolution 2017 -05
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1103
AN ORDINANCE REPEALING PART TEN (10), OFFENSES AND CRIMES, CHAPTER EIGHT
(8), ALARMS, SECTIONS 10 -801 THROUGH 10 -809, AND ENACTING SECTIONS 10 -801
THROUGH 10 -808 OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO,
OKLAHOMA, ESTABLISHING DEFINITIONS, REGULATIONS, REGISTRATION, AND
AUTHORIZING FEES FOR RESIDENTIAL, COMMERCIAL, AND GOVERNMENTAL FALSE
ALARMS WITHIN THE OWASSO CITY LIMITS.
THIS ORDINANCE REPEALS PART 10, CHAPTER 8, ALARMS, SECTIONS 10 -801
THROUGH 10 -809, AND ENACTS A NEW PART 10, CHAPTERS, ALARMS, SECTIONS 10-
801 THROUGH 10 -808, OF THE CITY OF OWASSO CODE OF ORDINANCES.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT:
SECTION ONE (1): Part 10, Offenses and Crimes, Chapter 8, Alarms, Sections 10-801 through 10-
809 of the Code of Ordinances of The City of Owasso, shall be repealed.
SECTION TWO (2): A new Part 10, Chapter 8, Sections 10-801 through 10-808 of the Code of
Ordinances of the City of Owasso, Oklahoma, shall be enacted as follows:
SECTION 10-801 LEGISLATIVE INTENT
The purpose of this chapter is to reduce the frequency of false alarms and to provide the
police department with current alarm user contact information by establishing standards and
controls for various types of alarm devices.
SECTION 10-802 DEFINITIONS
The following terms used in this chapter have the following meanings unless the context clearly
indicates otherwise:
"Alarm" means any activation of a police alarm device.
"Alarm Administrator" means the person or third party business entity designated by the chief
of police to administer the alarm program and to levy fees pursuant to this chapter.
"Alarm Appeals Administrator" means the person or entity designated by the chief of police to
hear appeals to fees assessed against alarm users for false alarms.
"Alarm Business" or "Alarm Provider' means a person or company in the business of installing,
servicing, or monitoring police alarm devices at remote alarm sites owned by other persons.
"Alarm Dispatch Request" means the initiation of communications to the police, via police
dispatch, by an alarm business indicating that a police alarm system has been activated at an
alarm site and requesting the police department to respond.
"Alarm Site" (also "security alarm site ") means a structure or portion thereof served by a
single security alarm system (a "fixed" alarm site). In a multi- tenant building or complex,
each portion of the structure or complex having its own security alarm system is considered
a separate alarm site.
"Alarm User" means any person, firm, partnership, corporation or other entity who (which):
1. controls a security alarm system at an alarm site;
2. is named on the alarm registration; and
3. is financially responsible for the operation of an alarm system.
As used in the chapter, the term "alarm user" may mean more than one person, if
more than one person is listed on the registration and has accepted financial
responsibility for operation of an alarm system. It means the Self- monitored Alarm
User when the system is not connected to an Alarm System Monitoring Company.
"Audible Alarm" means any police alarm device designed to produce an audible signal at the
property where it is installed.
"Cancellation" means a cancellation signal is received indicating a valid user has disarmed
the alarm and /or voice verification has been received by the alarm provider.
"Commercial" means an alarm site at any business, individual, industrial, retailer, or any other
nonresidential alarm site.
"Failure to Register Fee" means a fee, assessed upon an alarm user, for failure to register and
pay the appropriate Annual Alarm Registration fee for an alarm site which has been subject to
an alarm response.
"False Alarm" means any alarm police respond to that is not triggered by criminal or suspicious
activity. Alarms triggered by weather, faulty equipment, human error, animals, etc. are all
considered to be false alarms for the purposes of this section.
"False Alarm Fee" means a fee, assessed upon an alarm user, for a false alarm occurring from
their alarm system and their alarm site.
"Genuine Alarm" means any alarm which was triggered by criminal activity.
"Government" means the United States Government or the State of Oklahoma or any political
subdivision of the state or any agency of a political subdivision of the state.
"Hold Up" or "Panic Alarm" means an alarm which is manually activated by a user an
intended to signal a potentially life threatening emergency such as a robbery, home invasion
or other event where a user is at the scene of the alarm.
"Intrusion Alarm" means an alarm which is activated via sensors indicating entry into a secure
area such as a glass break, motion detector, or contact sensor on a window, door, etc.
"No -Fee Alarm" means an alarm which is determined by a police patrol supervisor to be free
from false alarm fees due to exigent circumstances as determined by the responding officer.
The Chief of Police or the Chief's designee may also designate that an alarm be classified as a
No -Fee Alarm.
"Police Alarm Device" means any device that is designed or used to signal the occurrence of a
burglary, robbery, or other criminal offense. This term does not include an alarm affixed to an
automobile nor does it include fire alarms or medical emergency alarms.
"Registered Alarm" means an alarm site that has been duly documented and reported to the
city and for which the appropriate annual fee has been paid.
"Residential" means an alarm site at any property designed and used principally for single -
family or multi - family purposes.
SECTION 10-803 ALARM REGISTRATION REQUIRED
A. No police alarm user shall operate, or cause to be operated a police alarm device at any
alarm site without a valid, registered alarm. A separate alarm registration is required for
each alarm site.
B. Alarm registrations must be renewed annually and will be valid for one year from the date
of registration.
C. The schedule of fees for Annual Alarm Registrations and Failure to Register for residential,
commercial, and governmental alarm sites shall be determined by the City Council.
D. Government alarm sites are exempt from registration fees.
SECTION 10-804 LENGTH OF AUDIBLE SIGNAL
It shall constitute a noise violation and therefore be unlawful to operate a police alarm which
fails to automatically terminate the alarm's audible signal within ten minutes from the time it is
activated. Operation of an alarm that does not automatically terminate the audible signal
within ten minutes shall also be a violation of the Owasso Code of Ordinances and shall be
subject to penalties as provided therein.
SECTION 10-805 RESPONSIBLITIES OF POLICE ALARM USER
Every police alarm owner or user shall:
1. Inspect, maintain, and repair a police alarm device to insure its proper operation.
2. Educate and train all employees and other persons who may in the course of their activities
be in a position to accidentally activate a police alarm device.
3. Assure that a responsible person responds to every activation of a police alarm device
within twenty minutes after being requested to respond by the City's police
communications center.
C974ii[01. 91MINrolal'BUX4411:e7a
The Chief of Police, or their designee, may inspect any police alarm device at any commercial
or governmental alarm site in the presence of the property owner, following notification to the
property owner no less than twenty -four (24) hours prior to the inspection, to determine
whether the alarm device is being used in conformity with the provisions of this chapter.
SECTION 10 -807 FALSE ALARMS
A. Every false alarm response which has not been cancelled prior to the arrival of a police
officer may be subject to a false alarm response fee.
rf
B. Alarm sites with current alarm registrations are entitled to three (3) free false alarm responses
for the registration year.
C. Police patrol supervisors may, utilizing their professional good judgment, classify an alarm as
a no -fee alarm based on exigent circumstances beyond the control of the alarm user,
in order to prevent excessive fees for the alarm user or to prevent a strain on public safety
resources. A patrol supervisor may determine that an alarm be temporarily suspended from
alarm response in the event an alarm will not reset or for other repeating false alarm
situations.
D. False alarm responses to alarm sites that do not have a current alarm registration shall be
subject to an additional fee for failure to register.
E. False alarm fees shall be on an escalating fee schedule based on the number of false
alarms during the registration year.
F. False alarm responses to hold up or panic alarms shall be subject to a higher fee than
intrusion alarms due to the heightened level of response to such alarms.
G. The alarm administrator will be authorized to bill the alarm users on behalf of the city for all
fees accrued due to violations of alarm ordinances.
H. The schedule of fees for False Alarm Response to residential, commercial, and
governmental registered and non - registered alarm sites shall be determined by the City
Council.
SECTION 10 -808 APPEALS PROCESS
Failure to Register fees are not subject to appeal. A False Alarm Response fee may be
appealed to the Alarm Appeals Administrator as follows:
A. The appeal process is initiated by the alarm user sending an appeal notice to the Alarm
Appeals Administrator requesting that the false alarm fees be waived, and specifying the
reasons for the appeal.
1. This appeal notice must be received by the Alarm Appeals Administrator within
twenty -one (21) days after the postmarked date or email date of the initial invoice to
the alarm user.
2. False Alarm Response Fees may be appealed on the grounds that the incident cited
as the basis for the service fee was, in fact, a genuine alarm response.
3. The false alarm fee may be waived if the appellant can provide detailed, credible
evidence that supports the contention that the involved incident was a genuine
alarm as described in Section 10 -802 of this ordinance.
B. Appeal decisions of the Alarm Appeals Administrator are reviewed and approved by the
City Manager. The official decision is final and no further appeals or remedies are available.
C. If the amount of the fee is affirmed or modified, that amount becomes due and payable.
Ll
SECTION THREE (3): REPEALER
All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the
extent of the conflict only.
SECTION FOUR (4): SEVERABILITY
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the
remaining portion shall not be affected but shall remain in full force and effect.
SECTION FIVE (5): DECLARING AN EFFECTIVE DATE
The provisions of this ordinance shall become effective August 1, 2017.
SECTION SIX (6): CODIFICATION
This ordinance shall be codified in Part 10, Chapter 8, Sections 10 -801 through 10 -808.
PASSED by the City Council of the City of Owasso, Oklahoma on the 2 ^d day of May, 2017
ATTEST:
Sherry Bishop, City Clerk
Lyndell Dunn, Mayor
APPROVED as to form and legality:
Julie Lombardi, City Attorney
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2017 -05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING FEES
FOR ALARM REGISTRATION, FAILURE TO REGISTER, AND FALSE ALARM RESPONSES
WHEREAS, the City of Owasso Police Department responds to alarms when they are
activated and incurs operational and administrative costs; and
WHEREAS, the City of Owasso requires all persons, businesses, and governmental entities
to obtain an annual registration before operating their alarm system; and
WHEREAS, the City Council desires to establish Annual Alarm Registration fees, Failure to
Register fees, and False Alarm Response fees for Residential, Commercial, and Governmental
alarm sites.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OWASSO, THAT:
Section One: Annual Alarm Registration fees for Residential and Commercial alarm sites are
hereby established as:
Residential Alarms
Commercial Alarms
Government Alarms
$50 per address
$100 per address
No charge
Section Two: Failure to Register fees for Residential and Commercial and Government alarm
sites are hereby established as:
Residential Failure to Register $100 per address
Commercial Failure to Register $200 per address
Government Alarms $200 per address
Section Three: False Alarm Response fees for Residential alarm sites are hereby
established as:
Registered
Non - Registered
Responses
Panic/
Panic/
per Year
Intrusion
Hold -up
Intrusion
Hold -up
1st
$0
$0
$50
$100
2nd
$0
$0
$50
$100
3rd
$0
$0
$50
$100
4th
$50
$100
$50
$100
5th
$50
$100
$50
$100
6th
$100
$200
$100
$200
7th
$100
$200
$100
$200
8 or more
$150
$300
$150
$300
Section Four: False Alarm Response fees for Commercial and Governmental alarm sites
are hereby established as:
Section Five: Registered alarm users shall not be charged for the first three (3) false alarm
responses per registration year.
Section Six: Non - registered locations shall be charged for both the false alarm response and
for failure to register for each false alarm response until the location is properly registered.
Section Seven: The fees established pursuant to this Resolution for Residential and Commercial
Annual Alarm Registration shall become effective August 1, 2017.
Section Eight: The fees established pursuant to this Resolution for Residential and Commercial
Failure to Register, Residential False Alarm Responses, and Commercial and Governmental False
Alarm Responses shall become effective October 1, 2017.
APPROVED AND ADOPTED this 2nd day of May, 2017, by the City Council of the City of
Owasso, Oklahoma.
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Lyndell Dunn, Mayor
Julie Trout Lombardi, City Attorney
Registered
Non - Registered
Responses
Panic/
Panic/
per Year
Intrusion
Hold -up
Intrusion
Hold -up
1st
$0
$0
$100
$200
2nd
$0
$0
$100
$200
3rd
$0
$0
$100
$200
4th
$100
$200
$100
$200
5th
$100
$200
$100
$200
6th
$200
$400
$200
$400
7th
$200
$400
$200
$400
8 or more
$300
$600
$300
$600
Section Five: Registered alarm users shall not be charged for the first three (3) false alarm
responses per registration year.
Section Six: Non - registered locations shall be charged for both the false alarm response and
for failure to register for each false alarm response until the location is properly registered.
Section Seven: The fees established pursuant to this Resolution for Residential and Commercial
Annual Alarm Registration shall become effective August 1, 2017.
Section Eight: The fees established pursuant to this Resolution for Residential and Commercial
Failure to Register, Residential False Alarm Responses, and Commercial and Governmental False
Alarm Responses shall become effective October 1, 2017.
APPROVED AND ADOPTED this 2nd day of May, 2017, by the City Council of the City of
Owasso, Oklahoma.
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Lyndell Dunn, Mayor
Julie Trout Lombardi, City Attorney
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 04/15/17
Department Payroll Expenses Total Expenses
Municipal Court
4,725.57
7,359.76
Managerial
19,994.44
28,097.30
Finance
16,162.48
24,711.51
Human Resources
8,944.97
14,473.89
Community Development
16,645.59
26,136.43
Engineering
17,639,03
26,751.94
information Systems
14,338.21
21,713.65
Support Services
7,993.65
12,192.01
Cemetery
1,205.47
1,846.35
Police Grant Overtime
2,792.26
2,829.16
Central Dispatch
20,387.92
34,054.89
Animal Control
3,674.72
5,493.10
Emergency Preparedness
1,783.98
2,544.84
Stormwater /ROW Maint.
9,486.96
14,674.49
Park Maintenance
10,054.36
15,013.72
Culture /Recreation
5,386.76
8,656.65
Community- Senior Center
4,360.50
6,092.21
Historical Museum
664.40
745.98
Economic Development
3,496.85
5,231.20
General Fund Total
169,738.12
258,619.08
Garage Fund Total 7,204.83 11,128.23
Ambulance Fund Total 553.85 621.86
Fire Fund 37 Total 161,623.48 241,880.47
Police Fund 38 Total 143,591.37 219,828.03
Streets Fund 39 Total 13,48029 22,447.20
Stormwater Fund 27 Total
Worker's Compensation Total 1,299.29 1,544.67
f
Strong Neighborhoods Total 3,968.77 5,745.93
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 4127117
VENDOR
DESCRIPTION
AMOUNT
AETNA
HEALTHCARE MEDICAL SERVICE
82,198.39
HEALTHCARE MEDICAL SERVICE
54,711.02
HEALTHCARE MEDICAL SERVICE
20,999.43
HEALTHCARE MEDICAL SERVICE
33,577.52
ADMIN FEES
13,522.48
STOP LOSS FEES
46,79920
HEALTHCARE DEPT TOTAL
251,808.04
DELTA DENTAL
DENTAL MEDICAL SERVICE
4,963.50
DENTAL DEPT TOTAL
4,963.50
VSP
ADMIN FEES
1,158.94
VISION DEPT TOTAL
1,158.94
HEALTHCARE SELF INSURANCE FUND TOTAL
257,930.48
I
i. S2Y
0 K L A lI 0 M A
SCOTT A. THOMPSON DUA[IMEW OF MUM MA MARY FAWN
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor
March 27, 2017
Mr. Travis Blundell, Utility Superintendent
City of Owasso
301 West 2nd Avenue
Owasso, Oklahoma 74055
Re: Permit No. SL000072170236
Somerset of OWassc Sanitary Sewer Line Extension
Facility No, 5 -21310
Dear Mr. Blundell:
Enclosed is Permit No, SL000072170235 for the construction of 2,609 linear feet of eight (8) inch PVC
sanitary sewer line and all appurtenaces to serve the Somerset of Owasso, Tulsa County, Oklahoma,
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on March 27, 2017. Any deviations from the approved plans and specificaflons affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made,
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Respectfully,
�. 4PE, 4
9yeR abar
Construction Permit Section
Water Quality Division
QRK/RC /ag
Enclosure
c: Debbie Nichols, Regional Manager, DEQ
REGIONAL OFFICE AT TULSA
Barrick Scott Rosenbaum, P.E., Cowan Group Engineering
707 NORTNROOINSON, P.O. BOX 1677, ORtAHOMh CITY, ONLAHOMA 73101 -1677
printed m recycled peparwGh soy Ink
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0 H L A H 0 M A
SCOTT A, THOAIPSON ORAirFAE111 OF 11MORMENFA1 OUAIRY
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
PERMIT TO CONSTRUCT
AMRY FARIN
Governor
PERMIT No. SL000072170235
SEWER LINES
FACILITY No. 5 -21310
7) That the permittee will take steps to assure that the connection of house services to the sewers is
done in such a manner that the functioning of the sewers will not be Impaired and that earth and
ground water will be excluded from the sewers when the connection is completed.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the
construction of this project.
9) That the recipient of the permit is responsible for the continued operation and maintenance of
these facilities In accordance with rules and regulations adopted by the Environmental Quality
Board, and that this Department will be notified In writing of any sale or transfer of ownership of
these facilities.
10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department
11) That the permittee is required to inform the develo'pedbuilder that a. DEQ Storm Water
Construction Permit is required for a construction site that will disturb one (1) acre or more in
accordance with OPDES, 27A O.S. 2 -6 -201 et seq. For information or a copy of the GENERAL
PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES,
Notice of Intent (NOi) form, Notice of Termination (NOT) form, or guidance on preparation of a
Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box
1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100.
12) That all manholes shall be constructed in accordance with the standards for Water Pollution
Control Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of
Environmental Quality.
13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in
Water Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 262:656- 5- 4(c)(2),
respectively, the sewer shall be designed and constructed equal to water pipe, and shall be
pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling,
In accordance with the standards for Water Pollution Control Facility Construction OAC 252:65&
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKIAHOW 73101 -1677
pdnled an racy*d peperMhsay We
0
SCOTT A. THOMPSON
Executive Director
April 04, 2017
i
1 -�
A,.
O K l A 11 0 M A
DEPAWAFlli of Eliv @OIIIAQOM1I adAllk
OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
Mr. Roger Stevens, Public Works Director
City of Owasso
301 West 2nd Ave
Owasso, Oklahoma 74055
Re: Permit No. WL000072170261
Proposed FBC Owasso Mission Potable Water Line Extension
Facility No. 3007218
Dear Mr. Stevens:
MARY FALLIN
GOyerller
Enclosed is Permit No. WL000072170261 for the construction of 545 linear feet of eight (8) inch PVC
potable water line and all appurtenances to serve the Proposed FBC Owasso Mission, Tulsa County,
Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on April 4, 2017. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Respectfully,
GGv
usajAi, P.E.
Construction Permit Section
Water Quality Division
QRWRC7ag
Enclosure
c: Debbie Nichols, Regional Manager, DEQ
REGIONAL OFFICE AT TULSA
Christian J. Cloyde, PE, Crafton Tull
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA OTY, OKLAHOMA 73101 -1677
pdnled m recycled paper wlN say Ink
4 „9
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0 K L A H 0 !d A
SCOTT A. THOMPSON DRAW11111 Of UIVIFOWIRIVd nDA11IY MARY FALLIN
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor
PERMIT No. WL000072170261
WATER LINES
FACILITY No. 3007218
PERMIT TO CONSTRUCT
April 4, 2017
Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 545
linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the Proposed FBC
Owasso Mission, located in Section 8, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the
plans approved April 4, 2017.
By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with
the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws,
Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the
requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) This water line provides adequate fire flow in accordance with the 2009 International Fire Code
through the approved hydraulic analysis. The fire flow provided is 1,500 gpm.
2) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
3) That construction of all phases of the project will be started within one year of the date of
approval or the phases not under construction will be resubmitted for approval as a new project.
4) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
5) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
6) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with Public Water Supply Construction Standards (OAC
252:626- 19 -21.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
printed on regy ed paper rNlh soy I&
0
0 x l A ll 0 Al A
SCOTT A. THOMPSON 01FANhifIll Of HIM09141111A1(NAlll I MARY FALLIN
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor
PERMIT No. WL000072170261
WATER LINES
FACILITY No. 3007218
PERMIT TO CONSTRUCT
7) That before placing this facility into service, at least two samples of the water, taken on different
days, shall be tested for bacteria to show that it is safe for drinking purposes.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the
construction of this project.
9) That the recipient of the permit is responsible for the continued operation and maintenance of
these facilities in accordance with rules and regulations adopted by the Environmental Quality
Board, and that this Department will be notified in writing of any sale or transfer of ownership of
these facilities.
10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
11) That the permittee is required to inform the developer /builder that a DEQ Storm Water
Construction Permit is required for a construction site that will disturb one (1) acre or more in
accordance with OPDES, 27A O.S. Section 2 -6 -201 et seq. For information or a copy of the
GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION
ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on
preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality
Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100.
12) That any notations or changes recorded on the official set of plans and specifications in the
Oklahoma Department of Environmental Quality files shall be part of the plans as approved.
13) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and
absorption fields, or other sewage treatment and disposal systems.
14) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the
National Sanitation Foundation and meet the appropriate commercial standards.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMACIIY, OKLAHOMA 13101 -1677
plinled on roeyded paper uilh soy ilk
Uo�
... .. ........ .................... _.. ...... SCOTT A. THOMPSON MARY fALtIN
Execolive Diredor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor
PERMIT No. WL000072170261
WATER LINES
FACILITY No. 3007218
PERMIT TO CONSTRUCT
15) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in
Public Water Supply Construction Standards OAC 252:626- 19- 2(h)(1) and OAC. 252:626-19 -
2(h)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall
be pressure tested to the highest pressure obtainable under the most severe head conditions of
the collection system prior to back0lling.
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will
constitute acceptance of the permit and all conditions and provisions.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA MY, OKLAHOMA 73101 -1677
prmmd an mgded paper Ath say mk
N
SCOTT A. THOMPSON
Executive Director
April 4, 2017
O x r A u o rr A
OAA4131111 01 iN /1901111NIIA109A111Y
OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
Mr. Roger Stevens, Public Works Director
City of Owasso
301 West 2nd Ave
Owasso, Oklahoma 74055
Re: Permit No. SL000072170262
Proposed FBC Owasso Mission Sanitary Sewer Line
Facility No. S -21310
Dear Mr. Stevens:
MARY FALLIN
Governor
Enclosed is Permit No. SL000072170262 for the construction of 333 linear feet of eight (8) inch PVC
sanitary sewer line and all appurtenances to serve the Proposed FBC Owasso Mission, Tulsa County,
Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on April 4, 2017. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Respectfully,
is -�
usay R. abariti, P.E.
Construction Permit Section
Water Quality Division
QRK/RC /ag
Enclosure
c: Debbie Nichols, Regional Manager, DEQ
REGIONAL OFFICE AT TULSA
Christian J. Cloyde, PE, Crafton Tull
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
printed w recycled paper lyilh soy ink
a9
a
O K L A H O M A
SCOTT A.THOMPSON . DEY62dd;IIOfPMOVIAIIIAQpArny MARY FALLIN
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor
PERMIT No. SL000072170262
SEWER LINES
FACILITY No. S -21310
PERMIT TO CONSTRUCT
April 04, 2017
Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 333
linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Proposed FBC
Owasso Mission Development, located in Section 8, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in
accordance with the plans approved April 04, 2017,
By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance
with the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES' (OAC 252:606) rules
and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and
regulations adopted thereunder regarding the requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
2) That construction of all phases of the project will be started within one year of the date of
approval or the phases not under construction will be resubmitted for approval as a new project.
3) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water
Pollution Control Facility Construction.
5) That tests will be conducted as necessary to insure that the construction of the sewer lines will
prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe
diameter per mile per day.
6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
printed on recyded paper mllr any ink
f.n� au
O K L A H O M A
SCOTT A. THOMPSON orrARrAma or nimcowamrAi nuAadr MARY EALLIN
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor
PERMIT No. SL000072170262
SEWER LINES
FACILITY No. S -21310
PERMIT TO CONSTRUCT
7) That the permittee will take steps to assure that the connection of house services to the sewers is
done in such a manner that the functioning of the sewers will not be impaired and that earth and
ground water will be excluded from the sewers when the connection is completed.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the
construction of this project.
9) That the recipient of the permit is responsible for the continued operation and maintenance of
these facilities in accordance with rules and regulations adopted by the Environmental Quality
Board, and that this Department will be notified in writing of any sale or transfer of ownership of
these facilities.
10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department
11) That the permittee is required to inform the developer /builder that a DEQ Storm Water
Construction Permit is required for a construction site that will disturb one (1) acre or more in
accordance with OPDES, 27A O.S. 2 -6 -201 et. seq. For information or a copy of the GENERAL
PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES,
Notice of Intent (NO[) form, Notice of Termination (NOT) form, or guidance on preparation of a
Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box
1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100.
12) That all manholes shall be constructed in accordance with the standards for Water Pollution
Control Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of
Environmental Quality.
13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in
Water Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 54(c)(2),
respectively, the sewer shall be designed and constructed equal to water pipe, and shall be
pressure tested using the ASTM air test procedure with no detectable leakage prior to backNlling,
in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656 -
5- 4(c)(3).
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
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SCOTT THOMPSON
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Executive OirecNr OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
PERMIT TO CONSTRUCT
MARY FALLIN
Governor
PERMIT No. SL000072170262
SEWER LINES
FACILITY No. S -21310
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will
constitute acceptance of the permit and all conditions and provisions.
Quality Division
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA DIY, ORIANOMA 73101 -1677
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