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Home My WebLink About2007.05.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: May 15, 2007 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the,City Clerk and posted at City Hall at 5:00 p.m. on Friday, May 11, 2007. Juliann Stevens, Deputy/City City Clerk J AGENDA Call to Order Chairman Stephen Cataudella 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the May 1, 2007 Regular Meeting. Attachment # 4-A B. Approval of Claims. Attachment # 4-B C. Acknowledgement of receiving the monthly FY 2006-2007 budget status report. Attachment # 4-C S AAgendas\0PGA\2007\0515. doc Owasso Public Golf Authority May 15, 2007 Page 2 Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. S:Agendas\0PGA\2007\0515. doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 1, 2007 The Owasso Public Golf Authority met in regular session on Tuesday, May 1, 2007 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, April 27, 2007. ITEM 1. CALL TO ORDER The meeting was called to order at 7:22 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chair Doug Bonebrake, Trustee D. J. Gall, Trustee Wayne Guevara, Trustee Susan Kimball, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. ELECTION OF CHAIRMAN Chairman Steve Cataudella called for nominations for the position of Chairman. Trustee Gall nominated Steve Cataudella. The nomination was seconded by Trustee Guevara. YEA: Bonebrake, Cataudella, Gall, Guevara, Kimball NAY: None Motion carried 5-0. ITEM 4. ELECTION OF VICE CHAIR Chairman Steve Cataudella called for nominations for the position of Vice Chair. Trustee Guevara nominated D.J. Gall. The nomination was seconded by Trustee Bonebrake. YEA: Bonebrake, Cataudella, Gall, Guevara, Kimball NAY: None Motion carried 5-0. Owasso Public Golf Authority May 1, 2007 ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the April 17, 2007 Regular Meeting. B. Approval of Claims. Mr. Guevara moved, seconded by Mr. Gall, to approve the OPGA Consent Agenda with claims totaling $87,854.14 and payroll claims totaling $25,004.44. YEA: Bonebrake, Cataudella, Gall, Guevara, Kimball NAY: None Motion carried 5-0. ITEM 6. REPORT FROM OPGA MANAGER No report ITEM 7. REPORT FROM OPGA ATTORNEY No report ITEM 8. NEW BUSINESS None ITEM 9. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Cataudella, to adjourn. YEA: Bonebrake, Cataudella, Gall, Guevara, Kimball NAY: None Motion carried 5-0 and the meeting was adjourned at 7:23 pm. Pat Fry, Minute Clerk Steve Cataudella, Chairman 2 OPGA CLAIMS TO BE PAID 05/15/07 VENDOR NAME DESCRIPTION AMOUNT BRIDGESTONE GOLF CLUB 48.88 NIKE USA WOMEN SHIRTS/SKIRTS 663.49 TEXOMA GOLF GRIPS 74.39 JPMORGAN CHASE COMMERCIAL CARD HOBBY LOBBY-FRAME/BAD PANTS TOUR 148.10 GOLF SHOP MERCHANDISE DEPT TOTAL 934.86 PEPSI BOTTLING GROUP BEVERAGES 1,327.00 IMPERIAL COFFEE SERVICE COFFEE SERVICE 29.95 THE FADLER COMPANY GROCERIES 892.37 THE FADLER COMPANY GROCERIES 144.78 STANDARD DISTRIBUTING GROCERIES 204.77 THE FADLER COMPANY SUPPLIES 104.69 THE FADLER COMPANY SUPPLIES 93.03 CROWL MECHANICAL MAINTENANCE/ICE MAKER 195.00 UNITED LINEN LINEN SERVICE 62.01 UNITED LINEN LINEN SERVICE 81.86 UNITED LINEN LINEN SERVICE 129.96 FOOD & BEVERAGE DEPT TOTAL 3,265.42 LOWES SUPPLIES -RENOVATION PROJECT #13 42.33 YALE UNIFORM SHOP TOWELS 16.54 YOCHAM TRUCKING MASON SAND 960.50 B & M OIL COMPANY DIESEL 1,147.03 AEP/PSO 04/07 USE 435.73 PLATINUM PROTECTION SECURITY SERVICE 25.00 LESCO CREDIT SERVICES LAPPING COMPOUND 123.50 QUALITY TIRE TIRE -TRAILER 66.95 O'REILLY AUTOMOTIVE BATTERY/PARTS 184.69 O'REILLY AUTOMOTIVE WIPER BLADE/JUMPSTART 73.27 PROFESSIONAL TURF PRODUCTS CARRIER ASSEMBLY 206.03 R & R PRODUCTS SOD CUTTER BLADE/RAKE 150.96 TRUE TURF CORING TINE 247.89 AT&T PHONE USE 18.95 BENTGRASS OF TEXAS SOD -RENOVATION PROJECT #13 8,591.50 LABOR FINDERS TEMPORARY LABOR 588.00 EASTON SOD FARMS RENOVATION PROJECT #13-SOD 2,140.00 EQUIPMENT ONE EQUIPMENT RENTAL -RENOVATION PROJECT #13 1,876.69 EQUIPMENT ONE RENTAL -RENOVATION PROJECT #13 65.00 GEM DIRT RENOVATION PROJECT #13-TOPSOIL 340.00 GREENWAY GOLF RENOVATION PROJECT #13 14,245.00 KEYSTONE EQUIPMENT RENOVATION PROJECT #13-RENTAL 2,128.00 LOWES SUPPLIES -RENOVATION PROJECT #13 156.21 LOWES SUPPLIES -RENOVATION PROJECT #13 89.16 WATER PRODUCTS SUPPLIES -RENOVATION PROJECT #13 431.50 WATER PRODUCTS RENOVATION PROJECT #13-SUPPLIES 880.79 YOCHAM TRUCKING GRAVEL/PEAT MIX -RENOVATION PROJECT #13 6,612.95 YOCHAM TRUCKING LABOR -RENOVATION PROJECT 3,500.00 YOCHAM TRUCKING PEAT MIX -RENOVATION PROJECT #13 5,327.07 SOUTHERN GREEN SOIL AERATOR 12,800.00 COURSE MAINTENANCE DEPT TOTAL 63,471.24 BGR DAILY ACCOUNT REIMBURSE PETTY CASH 1,076.25 JPMORGAN CHASE COMMERCIAL CARD OFFICE DEPOT -SUPPLIES 71.95 OPGA CLAIMS TO BE PAID 05/15/07 VENDOR NAME JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD JPMORGAN CHASE COMMERCIAL CARD KC GOLF MANAGEMENT AEP/PSO WASTE MANAGEMENT PLATINUM PROTECTION ORKIN EXTERMINATING CO UNITED LINEN UNITED LINEN DESCRIPTION LOWES-SUPPLIES TULSA MAINT SUPPLY -SUPPLIES TULSA MAINT SUPPLY -SUPPLIES MANAGEMENT SERVICES 04/07 USE TRASH SERVICE SECURITY SERVICE EXTERMINATING LINEN SERVICE LINEN SERVICE JPMORGAN CHASE COMMERCIAL CARD LOWES-SUPPLIES SOUTH CENTRAL GOLF BOOTH -GOLF EXPO SOUTH CENTRAL GOLF DIRECTORY AD AT&T PHONE USE ADMINISTRATION DEPT TOTAL OPGA FUND TOTAL AMOUNT 20.56 389.95 111.80 14,243.33 1,036.14 196.72 25.00 50.48 15.50 15.50 262.32 335.00 475.00 151.26 18,476.76 86,148.28 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE DEPARTMENT Golf Shop Operations Cart Operations Golf Course Operations Food & Beverage' General & Administration 4/28/2007 OVERTIME TOTAL EXPENSES EXPENSES 4,482.67 3.00 2,263.13 10.82 8,953.71 3547.73 5,261.14 FUND TOTAL 13.82 24„508.38 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2006-2007 Statement of Revenues & Expenses As of April 2007 and 2006 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES April 30, 2007 April 30, 2006 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 58,894 539,507 849,000 63.55% 73,768 591,486 843,950 70.09% 15,126 122,721 200,000 61.36% 23,764 119,314 160,000 74.57% (11,107) (104,602) (149,000) 70.20% (17,760) (89,168) (123,200) 72.38% 16,508 143,048 234,500 61.00% 18,332 154,651 275,000 56.24% (5,057) (45,388) (73,515) 61.74% (6,049) (48,281) (90,750) 53.20% 195 3,262 45,000 7.25% 2,856 6,402 48,000 13.34% 33,333 333,333 400,000 83.33% 33,333 333,333 400,000 83.33% 65.86% 107,892 991,881 1,505,985 128,243 1,067,736 1,513,000 70.57% 49,700 507,905 633,105 80.22% 59,720 467,656 670,270 69.77% 6,400 62,887 90,950 69.14% 8,782 57,387 87,500 65.59% 26,377 151,453 173,218 87.43% 10,063 138,225 166,530 83.00% 59,683 89,888 70,185 128.07% 2,177 67,594 76,000 88.94% 70,183 460,815 538,527 85.57% 42,044 430,635 527,700 81.61% 212,344 1,272,947 1,505,985 84.53% 122,786 1,161,497 1,528,000 76.01 % NET INCOME (LOSS) (104,451) (281,066) - 5,457 (93,761) (15,000)