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2017.05.16_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building Q IV,� 109 N Birch, Owasso, OK 74055 j? Regular Meeting 1� Tuesday, May 16, 2017 - 6:30 pm qp_ 1. Call to Order Mayor Lyndell Dunn 2. Invocation Reverend Blake Altman of Trinity Presbyterian Church 3. Flag Salute 4. Roll Call 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • May 2, 2017, Regular Meeting • May 9, 2017, Regular Meeting B. Approve claims C. Approve Addendum No. 9 to the Master Services Agreement between the Regional 9 -1 -1 Board and Southwestern Bell Telephone (AT &T Oklahoma) and authorize the Mayor to sign the Addendum D. Approve Addendum No. 10 to the Master Services Agreement between the Regional 9 -1 -1 Board and Southwestern Bell Telephone (AT &T Oklahoma) and authorize the Mayor to sign the Addendum 6. Consideration and appropriate action relating to items removed from the Consent Agenda 7. Consideration and appropriate action relating to Ordinance 1103, repealing Part Ten (10), Offenses and Crimes, Chapter Eight (8), Alarms, Sections 10 -801 through 10 -809, and enacting Sections 10 -801 through 10 -808 of the Code of Ordinances Establishing Definitions, Regulations, Registration, and Authorizing Fees for Residential, Commercial, and Governmental False Alarms Scott Chambless This item was tabled from the May 2, 2017 meeting. Staff recommends that action on this item be postponed until a future meeting and that discussion be continued at the June 13, 2017, work session meeting. B. Consideration and appropriate action relating to Resolution 2017 -05, establishing fees for Alarm Registration, Failure to Register, and False Alarm Responses Scott Chambless This item was tabled from the May 2, 2017 meeting. Staff recommends that action on this item be postponed until a future meeting and that discussion be continued at the June 13, 2017, work session meeting. Owasso City Council May 16, 2017 Page 2 PUBLIC HEARING 9. The City Council will conduct a public hearing for the purpose of receiving citizen input relating to amending the list of Capital Improvement projects eligible for funding from the Capital Improvements Fund to include Public Safety Vehicles Teresa Willson The Capital Improvements Committee voted to recommend amending the project list to include Public Safety Vehicles. 10. Presentation of the Proposed FY 2017 -2018 annual operating budget Warren Lehr Staff will present the proposed budget for Fiscal Year 2017 -2018, 11. Consideration and appropriate action relating to acceptance of a land donation including a detention facility adjacent to the Country Estates Phase I residential subdivision Roger Stevens Staff recommends acceptance of 3.183 acres of land on E 116 Street North, which includes a detention facility, located adjacent to the Country Estates Phase I subdivision. 12. Consideration and appropriate action relating to amending the agreement for professional engineering services for the East 116 Street North Project from Garnett Road to North 129 East Avenue Daniel Dearing Staff recommends approval of Amendment No. 1 to the Agreement for Professional Engineering Services with Guy Engineering Services, Inc. in the amount of $40,819.00. 13. Consideration and appropriate action relating to award of a bid for the skate park lighting project Larry Langford Staff recommends award of a bid to Third Generation Electric, Inc. of Tulsa, Oklahoma, in the amount of $125,400 for the construction of lighting for the skate park and authorization to execute the contract. 14. Consideration and appropriate action relating to a budget amendment in the Park Development Fund Larry Langford Staff recommends approval of a budget amendment in the Park Development Fund increasing the appropriation for expenditures by $35,000. 15. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing the annual evaluation and contract of the City Attorney as provided for in Title 25, O.S. § 307(B)(1) The City Council will meet in executive session to discuss the evaluation and contract of the City Attorney. Owasso City Council May 16, 2017 Page 3 16. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing the annual evaluation and contract of the City Manager as provided for In Title 25, O.S. § 307(B)(1) The City Council will meet in executive session to discuss the evaluation and contract of the City Manager. 17. Report from City Manager 16. Report from City Attorney 19. Report from City Councilors 20. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date 4/29/17 • Health Care Self- Insurance Claims - dated as of 5/11/17 • Monthly Budget Status Report - April 2017 21. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 22. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, May 12, 2017. Sherry Bishop Ity Clerk OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, May 2, 2017 The Owasso City Council met in regular session on Tuesday, May 2, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, April 28, 2017. 1. Call to Order Mayor Lyndell Dunn called the meeting to order at 6:30 pm. 2. Oath of Office Julie Lombardi administered the Oath of Office for Councilor -Elect Bill Bush, Ward 3, and Councilor -Elect Lyndell Dunn, Ward 4. 3. Invocation The invocation was offered by Pastor Sara Stevens of Life Church. 4. Flag Salute Councilor Bush led the flag salute. 5. Roll Call Present Absent Mayor- Lyndell Dunn None Vice -Mayor - Chris Kelley Councilor - Doug Bonebrake Councilor -Bill Bush Councilor - Jeri Moberly A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 6. Presentation of the Character Trait of Boldness Michele Dempster, Character Council Member /HR Director, presented the Character Trait of Boldness for the month of May. Mayor Dunn recognized Boy Scout Troop #84 of Owasso, OK. Election of Mayor Mayor Dunn called for a nomination for Mayor. Mr. Bonebrake moved, seconded by Ms. Moberly to nominate Lyndell Dunn for Mayor. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 Owasso City Council May 2, 2017 Page 2 8. Election of Vice -Mayor Mayor Dunn called for nomination for Vice - Mayor. Mr. Bush moved, seconded by Ms. Moberly to nominate Chris Kelley for Vice- Mayor. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes • April 18, 2017, Regular Meeting B. Approve claims C. Approve Early Retirement benefits for Clifford Motto from the Oklahoma Municipal Retirement Fund (OkMRF) Plan Mr. Bonebrake moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $405,128.55. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to items removed from the Consent Agenda None 11. Consideration and appropriate action relating to Amendment No. 2 to the Agreement for Engineering Services for design of the Garnett Road Widening Project from E 96 Street N to E 106 Street N Dwayne Henderson presented the item recommending approval of Amendment No. 2 to the Agreement for Engineering Services with Dewberry, Inc. increasing the contract by $13,400 and authorization for the Mayor to execute the amendment. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve the amendment to the agreement in the amount of $13,400 with Dewberry, Inc., and authorize the Mayor to execute the amendment, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to an Agreement for Engineering Services for the E 96 Street N from N 119 East Ave to N 129 East Ave Roadway Improvement Study and Conceptual Plans Dwayne Henderson presented the item recommending approval of an Agreement for Engineering Services with BKL Inc., Tulsa, OK, in the amount of $219,865.96 for the Roadway Improvements Study and Conceptual Plans and authorization for the Mayor to execute the agreement. Owasso City Council May 2, 2017 Page 3 There were no comments from the audience. After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve the agreement in the amount of $219,865.96 with BKL, Inc., and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to a contract for auditing services Linda Jones presented the item recommending approval of a contract with RSM, LLP as auditors for fiscal year ending June 30, 2017. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Ms. Moberly to approve the contract, as recommended. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to Ordinance 1103, repealing Part Ten (10), Offenses and Crimes, Chapter Eight (8), Alarms, Sections 10 -801 through 10 -809, and enacting Sections 10 -801 through 10 -808 of the Code of Ordinances Establishing Definitions, Regulations, Registration, and Authorizing Fees for Residential, Commercial, and Governmental False Alarms Scott Chambless presented the item recommending approval of Ordinance 1103. Four (4) persons addressed the Council. After discussion, Mr. Bush moved, seconded by Dr. Kelley to table Items] 4 and 15 to the May 16, 2017, Council Agenda. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 15. Consideration and appropriate action relating to Resolution 2017 -05, establishing fees for Alarm Registration, Failure to Register, and False Alarm Responses. Scott Chambless This item was tabled to May 16, 2017. 16. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing negotiations with the Fraternal Order of Police, Lodge No. 149, as provided for in Title 25, O.S. § 307(B)(2) Mr. Bonebrake moved, seconded by Ms. Moberly to enter into executive session. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 At 7:57 pm, the, Council, along with Warren Lehr, Julie Lombardi, Michele Dempster, and Scott Chambless entered into executive session. At 8:47 pm, the Council returned to open session. Owasso City Council May 2, 2017 Page 4 17. Report from City Manager Roger Stevens presented the Monthly Public Works Project Status Report. Mr. Lehr reported the upcoming events: • May 4- Gathering on Main • May 6 and May 13-Yard Waste Event • May 13- Owasso CARES -Keep Owasso Clean 18. Report from City Attorney None 19. Report from City Councilors Councilors commented on recent community events and acknowledged efforts of staff. 20. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date 4/15/17 • Health Care Self- Insurance Claims - dated as of 4/27/17 • DEQ Permit No. SL000072170235 for the construction of 2,609 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Somerset of Owasso, Tulsa County, Oklahoma • DEQ Permit No. WL000072170261 for the construction of 545 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve FBC Owasso Mission, Tulsa County, Oklahoma • DEQ Permit No. SL000072170262 for the construction of 333 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve FBC Owasso Mission, Tulsa County, Oklahoma 21. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 22. Adjournment Ms. Moberly moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 9:31 pm. Lyndell Dunn, Mayor Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, May 9, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, May 9, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, May 5, 2017. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:04 pm. Present Mayor /Chair- Lyndell Dunn Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee -Jeri Moberly A quorum was declared present. Absent Vice - Mayor /Vice -Chair - Chris Kelley 2. Discussion relating to a request for an executive session for the purpose of discussing the annual evaluation and personnel matters of the City Manager and the City Attorney as provided for in Title 25, O.S. § 307(B)(1) Ms. Moberly moved, seconded by Mr. Bonebrake to enter into executive session. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 At 6:05 pm, the Council, along with Warren Lehr and Jim & Jeanine Rhea of Greenwood Performance, entered into executive session. At 6:25 pm, Warren Lehr exited executive session. At 7:20 pm, the Council returned to open session. 3. Discussion relating to Alarm Registration, Failure to Register, and False Alarm Ordinance and Resolution Scott Chambless and Bill Allen presented the item and discussion was held. During the May 2, 2017 Council meeting, action on this item was tabled to the May 16, 2017, Council meeting. Staff will recommend that no action be taken on this item on May 16 and that it be on the June 13 work session agenda for further discussion. 4. Discussion relating to a Proposal for Professional Services for Economic Development Strategic Planning Chelsea Levo Feary presented the item and discussion was held. Mayor Dunn requested the item be placed on the June 13, 2017 work session agenda for further discussion. 5. Discussion relating to Festival Park Larry Langford presented a revised project scope and discussion was held. It was further explained the project would be presented to the Capital Improvements Committee for consideration and action. 6. Discussion relating to Addendum No. 9 and Addendum No. 10 to Master Services Agreement for 9 -1 -1 Services Larry White presented the item and discussion was held. It was further explained that an item would be placed on the May 16, 2017, Council consent agenda for consideration and action. Owasso City Council, OPWA & OPGA May 9, 2017 Page 2 7. Discussion relating to Board & Committee Appointments and Term Lengths Julie Stevens presented the item and discussion was held. It was further explained that an item would be placed on the June 13, 2017, work session agenda for additional discussion. 8. Discussion relating to Capital Improvements Project Eligibility for Public Safety Vehicles Teresa Willson presented the item and discussion was held. It was further explained that the required public hearing would be held May 16, 2017. 9. Presentation of the proposed FY 2017 -2018 annual operating budget Warren Lehr and Linda Jones presented the item and discussion was held. It was further explained an item would be placed on the May 16, 2017, Council agenda to present the budget proposal, followed by the required public hearing to be held June 6, 2017. 10. Discussion relating to City Manager items • Monthly sales tax report - Linda Jones presented the sales tax report. • City Manager report - Warren Lehr announced various community events and acknowledged High School regional and state champion teams. 11. City Council /Trustee comments and inquiries Mayor Dunn announced the Masonic Lodge is hosting a grant presentation on May 23, 2017, and the City Council is welcome to attend. 12. Adjournment The meeting adjourned at 9:50 pm. Lyndell Dunn, Mayor /Chair Juliann M. Stevens, Minute Clerk Claims List Addendum 16- May -17 Budget Unit Title Vendor Name Payable Description I Payment Amount Home Depot Gift Card Grant CC approved 8/5/14 ($3,000) Strong Neighborhoods Home Depot Gift Card Grant Various Supplies $16.38 Total Strong Neighborhoods Grant $16.38 DAMNS LIS WI.ims List AddeodurmHonae Depot Grant Claims List 5/16/2017 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL TREASURER PETTY CASH CC REFUNDIBOOTHE 50.00 TREASURER PETTY CASH CC REFUND /SPAULDING 50.00 AEP /PSO STREET LIGHTS 7.59 TOTAL GENERAL 107.59 GEN MANAGERIAL FLEETCOR TECHNOLOGIES FUELMAN EXP - APRIL, 2017 23.77 JPMORGAN CHASE BANK CHAMBER - LUNCHEON 30.00 CITY GARAGE LABOR /OVERHEAD - MAY, 201 102.83 JPMORGAN CHASE BANK COUNCIL WORKSESSION EXP 100.00 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 44.58 JPMORGAN CHASE BANK WORKSESSION MTG EXP 100.00 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 67.87 JPMORGAN CHASE BANK COMMUNITY RELATIONS 22.37 JPMORGAN CHASE BANK GOVERNMENT RELATIONS 32.66 JPMORGAN CHASE BANK TULSA CHAMBER- REGISTRATIO 600.00 JPMORGAN CHASE BANK SOUTHWEST- AIRFARE 480.17 JPMORGAN CHASE BANK 1COMMUNITY RELATIONS 1 18.23 TOTAL GEN MANAGERIAL 1,622.48 GEN FINANCE JPMORGAN CHASE BANK DOLLAR GEN -EXT CORD 2.45 CITY GARAGE LABORIOVERHEAD - MAY, 201 84.00 FLEETCOR TECHNOLOGIES FUELMAN EXP- APRIL, 2017 25.73 TOTAL GEN FINANCE 112.18 GEN HUMAN RESOURCES JPMORGAN CHASE BANK CHAMBER - LUNCHEON 15.00 JPMORGAN CHASE BANK ICIMS- APPLICANT TRACKING 100.00 KATHY H THOMAS, PHD CRISIS INTERVENTION TRAIN 200.00 TULSA EMERGENCY MEDICAL CENTER DRUG SCREENINGS 1,473.00 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 248.00 AMERICANCHECKED, INCATTN: BILLING PRE -EMP BACKGROUND CHECKS 247.25 TULSA WORLD ADVERTISING 3.115.00 JPMORGAN CHASE BANK MEETING EXPENSE 14.31 TOTAL GEN HUMAN RESOURCES 5,412.56 GEN GENERAL GOVERNMEN MCAFEE & TAFT LEGAL- PERSONNEL 933.50 MCAFEE & TAFT LEGAL - PERSONNEL 1,761.28 MAILROOM FINANCE INC POSTAGE 1,000.00 SHERRY R WETSCH ARBITRATION 6,957.59 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 323.17 AT &T LONG DISTANCE PHONE BILL 25.60 CINTAS CORPORATION CARPET CLEANING 67.00 TULSA COUNTY CLERK COUNTY CLERK FILING FEES 162.00 RICOH USA, INC ICOPIER RENTAL 1 199.49 Page 1 Claims List 5/16/2017 Budget Unit Title Vendor Name I Payable Description Payment Amount GEN GENERAL GOVERNMEN IMPERIAL LLC COFFEE SERVICE CITY HALL 98.10 NEWTON, O'CONNOR, TURNER & KETCHUM GENERAL 626.05 AT &T CONSOLIDATED PHONE BILL 624.53 JPMORGAN CHASE BANK MAILFINANCE- POSTAGE LEASE 1,166.19 TOTAL GEN GENERAL GOVERNMENT 13,944.50' GEN COMMUNITY DEVELOPN CITY GARAGE VEH PARTS PURCH - APRIL, 8164 JPMORGAN CHASE BANK HOBBY LOBBY- SUPPLIES 49.34 JPMORGAN CHASE BANK AMER PLANNING- MEMBERSHIP 390.00 FELKINS ENTERPRISES, LLC PAPER 20.00 KENNETH LIVINGSTON MOWING 400.00 M. B. BICKERSTAFF CODE ENFORCEMENT MOWING 150.00 CITY GARAGE LABOR /OVERHEAD - MAY, 201 415.58 M. B. BICKERSTAFF CODE ENFORCEMENT MOWING 150.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 500.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 300.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - APRIL, 2 82.56 FLEETCOR TECHNOLOGIES FUELMAN EXP- APRIL, 2017 223.85 HAROLD RANDALL PINNEY CODE ENFORCEMENT MOWING 150.00 VERIZON WIRELESS IWIRELESS CONNECTION 126.11 TOTAL GEN COMMUNITY DEVELOPMEP 3,041.08 GEN ENGINEERING VERIZON WIRELESS WIRELESS CONNECTION 29.65 KATHY H THOMAS, PHD CRISIS INTERVENTION TRAIN 100.00 FLEETCOR TECHNOLOGIES FUELMAN EXP - APRIL, 2017 283.89 UNIFIRST HOLDINGS LP UNIFORM CLEANING 17.71 UNIFIRST HOLDINGS LP UNIFORM CLEANING 17.71 UNIFIRST HOLDINGS LP UNIFORM CLEANING 17.71 CITY GARAGE LABOR/OVERHEAD - MAY, 201 280.00 CITY GARAGE VEH PARTS PURCH - APRIL, 249.28 TOTAL GEN ENGINEERING 995.95 GEN INFORMATION TECH CITY GARAGE LABOR /OVERHEAD - MAY, 201 74.16 JPMORGAN CHASE BANK PAYPAL- GROUNDING BAR 92.64 JPMORGAN CHASE BANK PAYPAL- GROUNDING WIRE 130.00 AT &T CONSOLIDATED PHONE BILL 21.10 JPMORGAN CHASE BANK DELL - VMWARE RENEWAL 6,344.82 VERIZON WIRELESS WIRELESS CONNECTION 149.68 JPMORGAN CHASE BANK HARBOR FREIGHT - CRIMPER 45.48 TOTAL GEN INFORMATION TECH 6,857.88 GEN SUPPORT SERVICES VERIZON WIRELESS WIRELESS CONNECTION 29.65 FLEETCOR TECHNOLOGIES FUELMAN EXP - APRIL, 2017 36.00 Page 2 Claims List 5/16/2017 Budget Unit Title Vendor Name Payable Description Payment Amount GEN SUPPORT SERVICES... BLUE ENERGY FUELS, LLC CNG FUEL PURCH - APRIL, 2 31.73 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 13.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 1127 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 7.99 JPMORGAN CHASE BANK TRAVELEXPENSE 18.08 AT &T CONSOLIDATED PHONE BILL 42.19 CITY GARAGE LABOR/OVERHEAD - MAY, 201 881.50 CITY GARAGE VEH PARTS PURCH - APRIL, 59.90 JPMORGAN CHASE BANK LOWES - WEEDEATER 199.00 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 24.90 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 132.36 TOTAL GEN SUPPORT SERVICES 1,489.84 GEN CEMETERY UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.41 FLEETCOR TECHNOLOGIES FUELMAN EXP - APRIL, 2017 133.83 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 34.64 TOTAL GEN CEMETERY 190.70 GEN POLICE COMMUNICATIC JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 25.50 AT &T CONSOLIDATED PHONE BILL 291.22 TOTAL GEN POLICE COMMUNICATION: 316.72 GEN ANIMAL CONTROL AT &T CONSOLIDATED PHONE BILL 25.75 CITY GARAGE LABOR /OVERHEAD - MAY, 201 279.75 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 56.10 AT &T LONG DISTANCE PHONE BILL 0.64 VERIZON WIRELESS WIRELESS CONNECTION 80.02 FLEETCOR TECHNOLOGIES FUELMAN EXP- APRIL, 2017 65.75 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - APRIL, 2 68.05 JPMORGAN CHASE BANK SERENITY - CREMATION SVC 315.00 TOTAL GEN ANIMAL CONTROL 891.06 GEN EMERG PREPAREDNESI VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC 31.53 VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC 27.00 VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC 31.53 VERIZON WIRELESS WIRELESS CONNECTION 29.65 AT &T CONSOLIDATED PHONE BILL 14.58 TOTAL GEN EM ERG PREPAREDNESS 134.29 GEN STORMWATER JPMORGAN CHASE BANK LOWES- CONCRETE 39.80 Page 3 Claims List 5/16/2017 Budget Unit Title Vendor Name Payable Description PaymentAmount GEN STORMWATER... JPMORGAN CHASE BANK ATWOOD -TIN SNIPS 14.99 JPMORGAN CHASE BANK STD SPLY -MOWER PULLEY 30.64 JPMORGAN CHASE BANK STD SPLY -EDGER BLADES 18.99 JPMORGAN CHASE BANK ATWOOD -TRASH BAGS 25.98 CITY GARAGE LABOR /OVERHEAD - MAY, 201 2,109.25 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.10 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.10 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.10 CITY GARAGE VEH PARTS PURCH - APRIL, 18.65 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE MAINT 410.00 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE MAINT 216.25 JPMORGAN CHASE BANK EQUIP ONE -LIFT RENTAL 258.00 JPMORGAN CHASE BANK LOWES- CONCRETE 15.92 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - APRIL, 2 342.64 JPMORGAN CHASE BANK OREILLY -SPARK PLUGS 7.98 JPMORGAN CHASE BANK OREILLY- FILTERS /PLUGS 121.99 FLEETCOR TECHNOLOGIES FUELMAN EXP- APRIL, 2017 760.53 KATHY H THOMAS, PHD CRISIS INTERVENTION TRAIN 100.00 JPMORGAN CHASE BANK LOWES - FLASHING /CEMENT 138.71 JPMORGAN CHASE BANK QUALITY TIRE -TIRE TUBE 20.00 VERIZON WIRELESS IWIRELESS CONNECTION 69.66 TOTAL GEN STORMWATER 4,825.28 GEN PARKS VERIZON WIRELESS WIRELESS CONNECTION 29.65 FLEETCOR TECHNOLOGIES FUELMAN EXP - APRIL, 2017 500.32 FREDRICK COSTIN JR MOWING 180.00 FREDRICK COSTIN JR MOWING 516.00 FREDRICK COSTIN JR MOWING 180.00 FREDRICK COSTIN JR MOWING 165.00 OLEN MASINGALE MOWING 860.00 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS 23.96 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS 23.96 ROGERS COUNTY RURAL WATER DISTRICT PARKS WATER SERVICE 272.50 PROTECTION ONE ALARM MONITORING INC PARK OFFICES ALARM SERVIC 73.94 CITY OF OWASSO WATER SERVICE 2,232.56 CITY OF OWASSO WATER SERVICE 6.88 AT &T LONG DISTANCE PHONE BILL 0.58 CITY GARAGE VEH PARTS PURCH - APRIL, 373.19 CITY GARAGE LABOR /OVERHEAD - MAY, 201 1,052.25 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - APRIL, 2 126.43 AT &T 1CONSOLIDATED PHONE BILL 3150 TOTAL GEN PARKS 6,650.72 GEN COMMUNITY CENTER AT &T CONSOLIDATED PHONE BILL 40.33 Page 4 Claims List 5/16/2017 Budget Unit Title Vendor Name Payable Description Payment Amount GEN COMMUNITY CENTER... JPMORGAN CHASE BANK QUILL CORP- REFUND TAX -3.56 JPMORGAN CHASE BANK WALMART - SUPPLIES 7.90 JPMORGAN CHASE BANK QUILL CORP- RECOGNITION 43.87 JPMORGAN CHASE BANK WALMART- SUPPLIES 14.00 JPMORGAN CHASE BANK LOWES - SEALANT /CAULK 23.52 JPMORGAN CHASE BANK QUIT BUGGIN -PEST CONTROL 95.00 AT &T LONG DISTANCE PHONE BILL 0.77 DRAKE SYSTEMS INC MONTHLY COPIER LEASE 181.79 DAVCO MECHANICAL CONTRACTORS,INC REPAIR 225.00 DAVCO MECHANICAL CONTRACTORS,INC REPAIR 75.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 194.07 CARROLL'S COMMERCIAL FLOORS INC IFLOORING 11,057.49 TOTAL GEN COMMUNITY CENTER 11,955.18 GEN HISTORICAL MUSEUM AT &T LONG DISTANCE PHONE BILL 0.01 AT &T CONSOLIDATED PHONE BILL 14.58 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 64.17 TOTAL GEN HISTORICAL MUSEUM 78.76 GEN ECONOMIC DEV BAILEY EDUCATION FOUNDATION EVENT SERVICES 1,580.00 JPMORGAN CHASE BANK OK NEWS- SUBSCRIPTION 52.00 CITY GARAGE LABORIOVERHEAD - MAY, 201 69.25 JPMORGAN CHASE BANK VISTAPRINT -NOTE CARDS 51.98 JPMORGAN CHASE BANK SOUTHWEST- AIRFARE 276.87 JPMORGAN CHASE BANK IEDC- WEBINAR 95.00 JPMORGAN CHASE BANK ICSC- REGISTRATION 610.00 VERIZON WIRELESS WIRELESS CONNECTION 29.65 TOTAL GEN ECONOMIC DEV 2,764.75 61,391.5 FUND GRAND TOTAL AMBULANCE SERVICE DANNYJONES AMBULANCE REFUND 81.23 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 135.42 SARAH WILKINSON AMBULANCE REFUND 20.67 GARY VAIL AMBULANCE REFUND 150.00 MICHAEL REED AMBULANCE REFUND 20.67 TOTAL AMBULANCE SERVICE 407.99 AMB SERVICES AMBULANCE VERIZON WIRELESS WIRELESS CONNECTION 238.63 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 1,023.29 JPMORGAN CHASE BANK SO ANESTHESIA- MEDICATIONS 58.25 JPMORGAN CHASE BANK SO ANESTHESIA- MEDICATIONS 201.80 Page 5 Claims List 5/16/2017 Budget Unit Title Vendor Name Payable Description Payment Amount AMB SERVICES AMBULANCE. CITY GARAGE VEH PARTS PURCH - APRIL, 572.47 FLEETCOR TECHNOLOGIES FUELMAN EXP - APRIL, 2017 2,279.03 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES 1,009.40 JPMORGAN CHASE BANK STRYKER -COT RESTRAINTS 339.15 JPMORGAN CHASE BANK USPS- SHIPPING COST 7.20 CITY GARAGE LABOR /OVERHEAD - MAY, 201 766.58 TOTAL AMB SERVICES AMBULANCE 6,495.80 6,903.7 FUND GRAND TOTAL E911 COMMUNICATIONS AT &T SVC FEES T -1 CIRCUITS 938.34 AT &T E911 MAPPING SVCS -MAY 355.35 TOTAL E911 COMMUNICATIONS 1,293.69 1,293.6 FUND GRAND TOTAL HOTEL TAX ECON DEV JPMORGAN CHASE BANK REGIONTRACK- FORECAST 5,000.00 JPMORGAN CHASE BANK SOUTHWEST- AIRFARE 333.88 TOTAL HOTEL TAX ECON DEV 5,333.88 HOTEL TAX STRONG NEIGHB JPMORGAN CHASE BANK SAV ON -NAME BADGES 107.67 JPMORGAN CHASE BANK SAV ON- BANNER PRINTING 45.00 JPMORGAN CHASE BANK FASTENAL- SCREWS 9.17 JPMORGAN CHASE BANK OK CORR IND -SIGNS 98.00 JPMORGAN CHASE BANK MEETING EXPENSE 22.94 JPMORGAN CHASE BANK HOME DEPOT -TOOLS 48.19 JPMORGAN CHASE BANK HOME DEPOT -TOOLS 738.85 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 38.59 JPMORGAN CHASE BANK CORNERSTONE -TOOL 14.24 FLEETCOR TECHNOLOGIES FUELMAN EXP - APRIL, 2017 39.55 CITY GARAGE LABOR /OVERHEAD - MAY, 201 75.83 JPMORGAN CHASE BANK HOME DEPOT - RETURNS -14.61 JPMORGAN CHASE BANK CLASS CHEV -WIRE HARNESS 28.08 JPMORGAN CHASE BANK HOME DEPOT - TRAILER SUPPLY 17.61 JPMORGAN CHASE BANK HOME DEPOT -TOOLS 83.35 JPMORGAN CHASE BANK SCOREBOARD -VOLUN T- SHIRTS 80.00 TOTAL HOTEL TAX STRONG NEIGHBOF 1,432.46 6,766.3 FUND GRAND TOTAL STORMWATER VERIZON WIRELESS WIRELESS CONNECTION 40.01 JACQUELYN BROOKE KONONCHUK CONSULTING SERVICES 2,041.70 Page 6 Claims List 5/16/2017 Budget Unit Title Vendor Name Payable Description IPaymentAmount STORMWATER... LOT MAINTENANCE OF OKLAHOMA, INC. REG DETENTION POND MAINT 823.02 MESHEK &ASSOCIATES, P.L.C. ENGINEERING SERVICES 1,207.50 TOTAL STORMWATER 4,112.23 4,112.2 FUND GRAND TOTAL VSN RECAP GARNETT TO 12! GUY ENGINEERING SERVICES INC ENGINEERING SERVICES 33,570.83 TOTAL VSN RECAP GARNETT TO 129 33,570.83 33,570.8 FUND GRAND TOTAL VSN 2025 76TH /MAIN INTERS MCCLELLAND CONSULTING ENGINEERS INC JENGINEERING SERVICES 5,930.00 TOTAL VSN 202576TH /MAIN INTERS 5,930.00 VSN 2025 SPORTS PARK RD: GROUND LEVEL LLC ISPORTS PARK PARKING LOT 113,17140 TOTAL VSN 2025 SPORTS PARK RDS 113,173.40 119,103.4 FUND GRAND TOTAL SALES TAX FUND -FIRE ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 576.23 KATHY H THOMAS, PHD CRISIS INTERVENTION TRAIN 1,000.00 VERIZON WIRELESS WIRELESS CONNECTION 788.41 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORMS - 15,917.65 CITY OF OWASSO WATER SERVICE 275.20 CITY OF OWASSO WATER SERVICE 82.56 CITY OF OWASSO WATER SERVICE 161.68 AT &T LONG DISTANCE PHONE BILL 4.91 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - APRIL, 2 26.59 CITY GARAGE LABOR /OVERHEAD - MAY, 201 1,725.91 AT &T CONSOLIDATED PHONE BILL 153.30 FLEETCOR TECHNOLOGIES FUELMAN EXP- APRIL, 2017 2,097.42 BAILEY EVENT CENTER, INC. MEETING EXPENSE 300.00 JOHN D. HORTON TRUCK REPAIR 1,584.00 WOODEN SOLUTIONS FURNITURE 375.00 CITY GARAGE VEH PARTS PURCH - APRIL, 607.29 JPMORGAN CHASE BANK CORNERSTONE -EQUIP PARTS 160.31 JPMORGAN CHASE BANK CORNERSTONE -SAW REPAIR 32.50 JPMORGAN CHASE BANK TRAVELEXPENSE 10.89 JPMORGAN CHASE BANK INTERSTATE - BATTERY 3.80 JPMORGAN CHASE BANK H2O MARINE -BOAT PART 81.60 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 31.48 JPMORGAN CHASE BANK AMERICAN - BAGGAGE FEE 25.00 Page 7 Claims List �y`�yez�yri Budget Unit Title I Vendor Name Payable Description IPayment Amount TOTAL SALES TAX FUND -FIRE 26,021.73 STAX FIRE PARK LOT FS #1 JJPMORGAN CHASE BANK JOWASSO TOP SOIL -SOIL 65.00 TOTAL STAX FIRE PARK LOT FS #1 65.00 26,086.7 FUND GRAND TOTAL SALES TAX FUND - POLICE BLUE ENERGY FUELS, LLC CNG FUEL PURCH - APRIL, 2 10.32 CITY GARAGE VEH PARTS PURCH - APRIL, 2,289.59 FLEETCOR TECHNOLOGIES FUELMAN EXP- APRIL, 2017 6,737.52 JPMORGAN CHASE BANK EMBLEM - UNIFORM ITEMS 312.00 JPMORGAN CHASE BANK PUB TRNING AGENCY- TRNING 650.00 JPMORGAN CHASE BANK AMAZON - SUPPLIES 15.18 CITY GARAGE LABORIOVERHEAD - MAY, 201 11,537.00 AT &T CONSOLIDATED PHONE BILL 541.12 AT &T LONG DISTANCE PHONE BILL 25.59 JPMORGAN CHASE BANK LODGING EXPENSE 118.65 JPMORGAN CHASE BANK LODGING EXPENSE 118.65 JPMORGAN CHASE BANK SPECIAL OPS- RECOGNITIONS 1,190.86 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 1,410.05 VERIZON WIRELESS WIRELESS CONNECTION 847.71 KATHY H THOMAS, PHD CRISIS INTERVENTION TRAIN 2,500.00 JPMORGAN CHASE BANK PETSMART -K9 SUPPLIES 157.96 JPMORGAN CHASE BANK TRAINING EXPENSE 28.48 JPMORGAN CHASE BANK TRAINING EXPENSE 48.97 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 408.61 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 6.20 JPMORGAN CHASE BANK CITY - UTILITY BILL 27.52 JPMORGAN CHASE BANK TRAINING EXPENSE 67.50 JPMORGAN CHASE BANK KUM & GO- SUPPLIES 5.49 JPMORGAN CHASE BANK UPS STORE- SHIPPING COSTS 47.17 JPMORGAN CHASE BANK MEETING EXPENSE 18.49 JPMORGAN CHASE BANK QT- SUPPLIES 13.15 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 16.04 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 56.72 JPMORGAN CHASE BANK WALMART- SUPPLIES 4.13 JPMORGAN CHASE BANK I WALMART - SUPPLIES 25.76 TOTAL SALES TAX FUND - POLICE 29,236.43 29,236.4 FUND GRAND TOTAL SALES TAX FUND - STREETS JPMORGAN CHASE BANK OREILLY- CLEANING SUPPLIES 24.26 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 Page 8 Claims List 5/16/2017 Budget Unit Title Vendor Name Payable Description Payment Amount SALES TAX FUND - STREETS... AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 TWIN CITIES READY MIX, INC CONCRETE 256.25 TWIN CITIES READY MIX, INC CONCRETE 318.00 PLAIN CITIES READY MIX, INC CONCRETE 96.00 WELSCO, INC. ANNUAL CYLINDER RENTAL 10.94 AEP /PSO STREET LIGHTS 6,179.47 JPMORGAN CHASE BANK BUCKET TRUCK FUEL 77.00 JPMORGAN CHASE BANK LOWES- TAMPER 34.98 JPMORGAN CHASE BANK LOWES-TYVEK SUITS /MASKS 60.86 VERDIGRIS VALLEY ELECTRIC COOP CHAMPIONS STREET LIGHTING 36.91 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT 6.96 JPMORGAN CHASE BANK BUMP28UMP- PRESSURE GAUGE 36.99 JPMORGAN CHASE BANK HARBOR -TOOLS 24.97 JPMORGAN CHASE BANK LOWES -TRUCK TOOLS 85.19 UNIFIRST HOLDINGS LP UNIFORM CLEANING 49.91 TWIN CITIES READY MIX, INC CONCRETE 96.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 49.91 CITY GARAGE LABOR /OVERHEAD - MAY, 201 2,672.50 JPMORGAN CHASE BANK LOWES -CURE SPRAYER 9.97 JPMORGAN CHASE BANK ATWOOD- TROUGH /MAT 41.48 JPMORGAN CHASE BANK LOWES -TOOLS 80.90 JPMORGAN CHASE BANK SHELL- BUCKET TRK FUEL 80.55 JPMORGAN CHASE BANK ATWOOD -SAW OIL 11.99 VERIZON WIRELESS WIRELESS CONNECTION 80.02 UNIFIRST HOLDINGS LP UNIFORM CLEANING 49.91 CITY GARAGE VEH PARTS PURCH - APRIL, 306.44 FLEETCOR TECHNOLOGIES FUELMAN EXP - APRIL, 2017 414.50 BLUE ENERGY FUELS, LLC JCNG FUEL PURCH - APRIL, 2 321.69 TOTAL SALES TAX FUND- STREETS 13,027.55 13,027.5 FUND GRAND TOTAL CIP FIRE STATION #4 WILLIAMS, SPURGEON, KUHL & PROFESSIONAL SERVICES 245,325.82 TOTAL CIP FIRE STATION #4 245,325.82 CIP EOC TOWER UPGRADE I MOTOROLA SOLUTIONS, INC 1800 MHZ P25 UPGRADE 631,513.34 TOTAL CIP EOC TOWER UPGRADE 631,513.34 CIP STREET REHAB FY16 LOWRY CONSTRUCTION SERVICES IFY 15 -16 STREET REHAB PRO 53,060.24 TOTAL CIP STREET REHAB FY16 53,060.24 CIP 106TH /145TH INTERSEC JPOE, LTD ENGINEERING DESIGN 2,565.00 Page 9 Claims List 5/16/2017 Budget Unit Title I Vendor Name Payable Description jPayment Amount TOTAL CIP 106TH/145TH INTERSEC 2,565.00 932,464.4 FUND GRAND TOTAL CITY GARAGE JPMORGAN CHASE BANK XTREME DIESEL -PINS 31.10 AT &T LONG DISTANCE PHONE BILL 1.13 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 34.01 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 34.01 JPMORGAN CHASE BANK FASTENAL -SHOP SUPPLIES 8.32 JPMORGAN CHASE BANK QUALITY TIRE -FLAT REPAIR 15.00 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 204.00 JPMORGAN CHASE BANK PAYPAL- LOCKING DOOR LATCH 167.85 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 204.58 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 59.40 AT &T CONSOLIDATED PHONE BILL 25.75 JPMORGAN CHASE BANK SUMP213UMP -PART RESALE 248.36 JPMORGAN CHASE BANK OCT EQUIP - BACKHOE REPAIR 254.66 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 288.00 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 37.50 JPMORGAN CHASE BANK CUMMINS- STARTER/PARTS 603.21 JPMORGAN CHASE BANK BUMP28UMP -PARTS RESALE 97.92 JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESALE 306.44 JPMORGAN CHASE BANK WEATHERTECH- RESALE PARTS 127.95 JPMORGAN CHASE BANK BUMP213UMP -PARTS RESALE 35.00 TOTAL CITY GARAGE 2,784.19 2,784.1 FUND GRAND TOTAL WORKERS' COMP SELF -INS UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS 1,658.33 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 7,115.97 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 1,874.80 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 589.33 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 589.33 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 800.00 TOTAL WORKERS' COMP SELF -INS 12,627.76 12,627.7 FUND GRAND TOTAL GEN LIAR -PROP SELF INS NEWTON, O'CONNOR, TURNER & KETCHUM CODY MATHEWS 2,873.75 JPMORGAN CHASE BANK I SOONER LAMP -TORT CLAIM 85.00 TOTAL GEN LIAB -PROP SELF INS 2,958.75 Page 10 Claims List 5/16/2017 Budget Unit Title I Vendor Name Payable Description jPayment Amount FUND GRAND TOTAL 2,98.7 CITY GRAND TOTAL $1,252,327.61 Page 11 The City W it out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Larry D. White Support Services Director SUBJECT: Addendum No. 9 and Addendum No. 10 to Master Services Agreement E9 -1 -1 Services DATE: May 12, 2017 BACKGROUND: In 2007, the Regional 9 -1 -1 Board (consisting of the cities of Claremore, Collinsville, Glenpool, Jenks, Owasso, Sand Springs, Sapulpa, and Tulsa, the Town of Skiatook, and Rogers County) negotiated a Master Services Agreement between the Regional 9 -1 -1 Board (Customers) and the Southwestern Bell Telephone, dba AT &T Oklahoma (AT &T Oklahoma) for a network hosted solution for E 9 -1 -1 services. In August, 2007, the City Council approved and the Mayor executed the Agreement for the City of Owasso. Addendum 9 The Regional 9 -1 -1 Board voted on the 7n, day of September, 2016, to include the city of Broken Arrow, Oklahoma, as a full member of the Board. All jurisdictions executed the amendment to the Interlocal Agreement which added Broken Arrow as a member. Addendum 9 to the Master Services Agreement allows Broken Arrow to purchase from AT &T the identical equipment and services identified in the Master Services Agreement and Addenda 1 through 8 inclusive, to make Broken Arrow's 9 -1 -1 center identically equipped and equally functional as the other member jurisdiction call centers. Broken Arrow agrees to be bound by the terms of the Master Services Agreement and Addenda 1 through 8 inclusive at the price contained therein. R:rVrZ i eM"Al o, Addendum 10 to the Master Services Agreement provides for the change from T -1 circuit networks to fiber networks with LTE wireless backup for the member jurisdictions of the Regional 9 -1 -1- Board. It provides that if any Public Safety Answering Point (PSAP) chooses to consolidate answering points or to move its PSAP during the term of this agreement, AT &T Oklahoma agrees to disconnect the network and to forgo the charges for network service for the terminating PSAP. The Customer(s) and AT &T agree to negotiate changes to the network services, if any, to the consolidated or new PSAP at the then tariffed rates. Addendum 10 sets forth the itemized prices for the Network Service for a term of 60 months from final acceptance of the installation of the network. The price for subsequent terms, if any, shall be the price in AT &T Oklahoma's tariffs for such services in effect on the renewal date of this Agreement. Network requirements will be audited annually to determine if additional capacity is needed based on the previous year's usage. AT &T Oklahoma will retain ownership of all network equipment and services. RECOMMENDATION: Staff recommends approval of Addendum No. 9 to the Master Services Agreement and authorization for the Mayor to sign the Addendum. Staff recommends approval of Addendum No. 10 to the Master Services Agreement and authorization for the Mayor to sign the Addendum. ATTACHMENTS: Addendum No. 9 to the Master Services Agreement Addendum No. 10 to the Master Services Agreement ADDENDUM NO. 9 to the MASTER SERVICES AGREEMENT BETWEEN THE REGIONAL 9 -1 -1 BOARD THE JURISDICTIONS OF BIXBY, CLAREMORE, COLLINSVILLE, GLENPOOL, JENKS, OWASSO, ROGERS COUNTY, SAND SPRINGS, SAPULPA, SKIATOOK, AND TULSA, SOUTHWESTERN BELL TELEPHONE, d /b /a AT &T OKLAHOMA (AT &T Oklahoma) Addition of Broken Arrow, Oklahoma to the Regional 9 -1 -1 Board AT &T Oklahoma Southwestern Bell Telephone, dba AT &T Oklahoma is the successor in interest to Southwestern Bell Telephone, L.P. dba AT &T Oklahoma in all respects. Inclusion of Broken Arrow The Regional 9 -1 -1 Board (Board) voted on the 7th day of September, 2016 to include the city of Broken Arrow, Oklahoma as a full member of the Board. All jurisdictions have executed the amendment to the interlocal agreement which added Broken Arrow as a member. The Board, its member jurisdictions and Broken Arrow desire to purchase from AT &T the identical equipment and services identified in the Master Services Agreement and Addenda 1 through 8 inclusive, in order to make Broken Arrow's 9 -1 -1 center identically equipped and equally functional as the other member jurisdiction call centers. AT &T Oklahoma agrees to provide the equipment and services identified in the Master Services Agreement and Addenda 1 through 8 inclusive at the price contained therein. Broken Arrow agrees to be bound fully by the terms of the Master Services Agreement and Addenda 1 through 8 inclusive at the price contained therein. Payments to AT &T for Broken Arrow shall begin upon final acceptance of the installation and continue monthly, during the term of this agreement. APPROVED this day of 2017. City of Owasso BY: Lyndell Dunn Mayor ATTEST: Sherry Bishop City Clerk ADDENDUM NO. 10 to the MASTER SERVICES AGREEMENT BETWEEN THE REGIONAL 9 -1 -1 BOARD THE CITIES OF BIXBY, BROKEN ARROW, CLAREMORE, COLLINSVILLE GLENPOOL, JENKS, OWASSO, SAND SPRINGS, SAPULPA, TULSA, SKIATOOK, AND ROGERS COUNTY (Customers) and SOUTHWESTERN BELL TELEPHONE, L.P. d /b /a AT &T OKLAHOMA (AT &T Oklahoma) FIBER NETWORK & LTE BACKUP NETWORK 1. AT &T Oklahoma agrees to provide and Customers agree to pay for network services as specifically described in Attachment 1 which is attached hereto and incorporated herein by reference. 2. Should any PSAPs choose to consolidate answering points or to move its PSAP during the term of this agreement, AT &T Oklahoma agrees to disconnect the network and to forgo the charges for network service for the terminating PSAP. The Customer(s) and ATT agree to negotiate changes to the network services, if any, to the consolidated or new PSAP at the then tariffed rates. 3. All terms, conditions, rules and regulations set forth in the "Enhanced 9 -1 -1 Universal Emergency Number Service" tariff are incorporated by reference herein. 4. The prices itemized for Network Service in Attachment 1 are good for a term of 60 months from final acceptance the installation of the network. The price for subsequent terms, if any, shall be the price in AT &T Oklahoma's tariffs for such services in effect on the renewal date of this Agreement. 5. The Parties agree that the network requirements will be audited annually to determine if additional capacity is needed based on the previous year's usage. If additional capacity is needed, the parties will execute an Addendum pursuant to the terms of this Agreement, specifying the additional capacity. The price will be the tariffed price for such services in effect on renewal date of this Agreement. 6. AT &T Oklahoma retains ownership of all network equipment and services 7. Upon request by AT &T Oklahoma, Customers will furnish new streets or subdivisions or ESN maps to the person AT &T Oklahoma designates in order for AT &T Oklahoma to update PSAP response boundaries. Customers will cooperate with AT &T Oklahoma to provide updated geographical information as needed. 8. AT &T Oklahoma will provide network from the selective router to ILEC meet points, and end office to PSAP trunks to be handed off at the ILEC meet points. 9. The Network Service is provided solely for the benefit of Customers. The provision of such service shall not be interpreted, construed or regarded as being for the benefit of, of creating any AT &T Oklahoma obligation toward any right of action on behalf of, any third party or other legal entity. 10. AT &T Oklahoma does not undertake to answer and forward Enhanced 9 -1 -1 calls, but to furnish the use of its facilities to enable Customers to respond to such calls with Customers' personnel on Customers' premises. 11. AT &T Oklahoma shall not be liable for any loss or damages arising out of errors, interruptions, defects, failures or malfunctions of the Service, including any and all network facilities and data processing systems associated therewith. Damages arising out of such interruption, defects, failures, or malfunctions of the system after AT &T Oklahoma has been so notified and has had a reasonable time for repair shall in no event exceed an amount equivalent to the charges for the service affected for the period following notice from Customers until Service is restored. Approved this _ day of , 2017. City of Owasso By: Lyndell Dunn Mayor ATTEST: By: Sherry Bishop City Clerk (Seal) London: I AJJrus: loo 'He.A 5105. Eight Ave, Tulaa)4120 (CO ROOm 836) Host 5 501 Court Street, Muskogee, OK 74401 a Arrow PD ( LEC = WkMStream / Valor) 2302 South 1st Place Broken Arrow, OK 74012 % MRC: 801 E Oklahoma Street Tulsa, OK 24106 note PSAP 200 W. let Street Claremore. OK 74017 will. 1073 W Center Collinsville, OK 74021 cal 14536 S Elwood Ave. Glenpool, OK 74033 211 N. Sun Jenks, OK 74037 ra III N. Main Owasso, OK 74055 Springs 100 E Broadway Street Sand Springs, OK 74063 pa 20 N. Walnut Street Sapelpa, OK 74066 ,ek 220 S. Broadway Street SW MP, OK 74070 5 18930 5 they 88 Ei:py Claremore, OK 74017 PSAP ( LEC = Bixby Telephoto Co) 116 W. Needles Bixby, OK 74008 x Attachment 1 (To Amendment 10 Fiber Network) INCOG Enterprise Solution Proposed Part: Sptttl: I ( A:xc G Data Man: INSrC1tARCP. MRC: AcmrT }Pc Aana: OR: MRC: $ 3,689.00 Ethernet 100Mb 100016 $ 2,529.54 Ethernet 160016 IUUMb f 2,529.59 3xTl 4.5141, $ 39.99 S 39.99 Ethernet 5Mb SMb S 870.00 7xTl 1%SMb $ 1,386.00 $ 39.99 $ 39.99 Ethernet 20146 20146 $ 1,285.50 2.T1 3146 $ 906.52 $ 39.99 $ 39.99 Ethernet 5Mb 5141, S 601.94 2xT1 3141, $ 912.24 $ 39.99 $ 39.99 Ethernet SMb 5Mb S 601.44 25Th 3141; S 794.65 $ 39.99 $ 39.99 Ethernet SM6 SMb S 601.44 25Th 3Mb $ 794.16 $ 39.99 $ 39.99 ENwmet SMb SMb $ 601.44 3xT1 4.5146 $ 894.42 $ 39.99 $ 39.99 Ethernet SMb SMb $ 601.49 2.T1 3Mb $ 856.76 $ 39.99 $ 39.99 Slit emet SMb SMb $ 601.99 2xT1 314b $ 862.98 $ 39.99 S 39.99 Ethemet 5Mb SMb $ 601.44 2xT1 3Mb $ 937.62 S 3939 $ 39.99 Ethernet SMb SMb $ 601.44 5aT1 7.5111, S 1,224.80 $ 39.99 $ 39.99 Ethernet 10Mb lOMb $ 601.44 3aTl 4.SMb $ 549.00 $ 39.99 $ 39.99 T1 3KT1 45146 $ 1,120.12 $ 2,500.00 Mobility AP CCS 20Mb $ 839.00 f Imupme faWlidn at path silt. I I 1 $ 13,758.651 I Proposed Monthly Cast: I $ 15,066.541 Routers and Monitoring Service MI SR. Proposed Monthly Cost: $ 3,872.99 Proposed Monthly Total Cost: 18939.53 xp7E:rnap.oaa.apd.9l . awaw M.nym Mnora4Mp mnamNn Mamnyalwr nTioty! out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police SUBJECT: Amending the Owasso Code of Ordinances Part 10, Chapter 8, Alarms & Resolution establishing fee schedule DATE: May 12, 2017 BACKGROUND: During the City Council meeting on Tuesday, May 2, staff intended to recommend approval of Ordinance 1103 amending Chapter 8, Alarms establishing definitions, regulations, registration, and authorizing fees for residential, commercial and governmental false alarms within the Owasso city limits, as well as approval of Resolution 2017 -05 establishing fees for alarm registration, for failure to register and for false alarm responses. Several citizens attended the meeting and voiced their concerns about the proposed registration fees. Both items were tabled to the May 16 council meeting for future discussion in response to these concerns. The ordinance and resolution were discussed at the May 9 council work session. The council requested further information be provided regarding the benefits of the alarm registration process. RECOMMENDATION: Staff recommends that action on this item be postponed until a future meeting and that discussion be continued at the June 13, 2017, work session meeting. The City Wit out limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Teresa Willson Information Technology Director SUBJECT: Capital Improvements Project Eligibility Public Hearing DATE: May 12, 2017 EXECUTIVE SUMMARY: The City Council conducts a public hearing regarding any project being considered for the list eligible for funding from the Capital Improvement Fund. Being considered at this time is Public Safety Vehicles. BACKGROUND: In 2003, The City Council adopted Resolution 2003 -14 establishing the procedure for amending the list of projects eligible to receive funding from the Capital Improvements Fund, also known as the permanent third -penny sales tax. The procedure consists of a recommendation from the Owasso Capital Improvement Committee, followed by a public hearing before the Council, and finally a resolution amending the project listing. The Capital Improvements Committee conducted a public meeting on April 25, 2017, to consider the project proposed to be funded by the Capital Improvement Fund. Notice of the public hearing was published May 10, 2017. At the conclusion of the public hearing, the City Council must continue the matter for at least two weeks before taking action to amend the listing of projects. Any action taken by the City Council to amend the current list of projects must be made by adopting a resolution. PUBLIC SAFETY VEHICLES: Public safety vehicle needs are necessary and predictable expenses each budget year. The funding of public safety vehicles has been a challenge for many years and has never really been addressed in a sustainable manner. The Public Safety Fee was originally charged to Owasso utility customers to assist with capital purchases. However, as the City grew, this fund was not adequate to meet these growing needs. As promised to residents, the Public Safety Fee was removed with the passage of the Public Safety Y z penny sales tax. The Public Safety sales tax has been very beneficial for funding personnel and operations, and has even been used for the purchase of land for Fire Station Number 4, and the Design of said facility. However, this fund has not been sufficient to also provide for the vehicle needs of the Police and Fire departments. In order to sustain the vehicle needs and future growth of the City's Police and Fire Departments, a stable funding source is needed. The stability of the Capital Improvements fund allows the City to plan for future needs in this area. It is proposed that Capital Improvements funds be utilized for Public Safety vehicles. POLICE VEHICLE NEEDS: The Owasso Police Department is comprised of 56 sworn personnel. There are currently 55 vehicles assigned to sworn staff. These vehicles are primarily marked patrol units with a small number of unmarked detective and administrative vehicles. The police department utilizes a take -home vehicle program for its officers. This program allows officers who live within a specific geographic area to take their vehicles home. Officers outside of this defined area are still assigned a car but the car is stored at police headquarters or one of the police substations. There are many benefits to the take -home program. Among those is the ability for officers to rapidly respond to emergencies, neighborhood crime deterrence, and enhanced care of the vehicles due to officers taking ownership of the condition of the vehicle. The vehicle replacement criteria used by the police department is based on the vehicle's age, mileage, condition, and primary use. Experience has shown that usage exceeding the recommended replacement practice for police vehicles creates additional maintenance costs and dependability issues, as well as a direct safety risk to the officers operating aging vehicles during emergency situations. Taking into account the number of vehicles that are currently expired and the number set to expire in the next fiscal year, it has been determined that at least twelve vehicles will need to be replaced in the new budget year. An amount of $35,000 per vehicle is estimated for the average cost to replace patrol vehicles. The total vehicle purchase for FYI 7-18 would be approximately $420,000. The Police Department is proposing a vehicle replacement schedule to allow for long -range planning for the department's vehicle needs with an average annual cost of $315,000. FIRE VEHICLE NEEDS: Fire department vehicles are divided into two general categories: emergency response vehicles and support vehicles. Emergency response vehicles are further divided based on their operational purpose and capability: structural fire suppression, wildland fire suppression, and medical response /patient transport. After reviewing all factors, staff has developed a fire apparatus replacement schedule. Fire department staff has determined that $543,000 will be needed annually over the next 20 years to sustain fire apparatus and vehicle needs. In FY17 -18, the department needs to purchase a new ladder truck and wildland truck for a total of $1,287,659. The fire department's 75 -foot aerial ladder truck, currently in service, was purchased new in the year 2000 and is rapidly approaching the end of its projected 20 -year life span. Although this apparatus has limitations, the 75 -foot aerial truck still provides stability to our ISO rating, serves as a reserve aerial /pumper, and provides some limited aerial operations. Therefore staff believes that this truck should remain in service and a new 105 -foot aerial platform truck be purchased. The new 105 -foot aerial platform truck will be the primary emergency response fire suppression vehicle housed at the new Fire Station No. 4. The order date and delivery will be coordinated in order to coincide with the opening of the new fire station. CURRENT PROJECT PRIORITIES: Adopted December 6, 2016, Resolution 2016 -23 designated the following list of projects as eligible for funding from the Capital Improvements Fund: • E 76 St N Widening Project (Hwy 169 to N 129 E Avenue) • E 76 St N and Main St Intersection Improvements • E 86 St N Widening Project (Main to Memorial) • E 106 St N and N Garnett Road Intersection Improvements • Garnett Road Widening Project (E 96 St N to E 106 St N) • Garnett Road Widening (E 106 St N to E 116 St N) • E 96 St N and N 145 E Ave Intersection Improvements • E 106 St N and N 129 E Ave Intersection Improvements • E 106 St N and N 145 E Ave Intersection Improvements • E 116 St N and N 129 E Ave Intersection Improvements • E 116 St N and N 140 E Ave Intersection Traffic Signal Improvements • Annual Street Rehabilitation Program • Highway 169 East and West Service Roads (E 66 St N to E 126 St N) • Brookfield Crossing Subdivision Stormwater Improvements • Central Park /Lakeridge Subdivision Stormwater Improvements • Rayola Park and Elm Creek Tributary 5A Stormwater Improvements • South Sports Park Regional Detention Pond Project • Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements • Sports park • Elm Creek Park Improvements • Main Police Station /City Hall • Vehicle Maintenance Facility • Radio System Upgrade • Fire Station Number 4 with Administration and Training Center CAPITAL IMPROVEMENTS COMMITTEE RECOMMENDATION: On April 25, 2017, the Capital Improvements Committee held a meeting in accordance with the Oklahoma Open Meeting Act and City Council Resolution 2003 -14. The purpose of the meeting was to consider a recommendation to the City Council to amend the current list of projects eligible to be funded through the Capital Improvements Fund. Committee members discussed the proposed need. At the conclusion of the meeting, the Capital Improvements Committee approved a recommendation to the Owasso City Council amending the list of eligible projects to include Public Safety Vehicles. PUBLIC HEARING: In accordance with the procedure for amending the capital improvement projects list, the City Council must conduct a public hearing to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. Notice of the public hearing was published in the Owasso Reporter May 10, 2017, as required by Resolution 2003 -14, as well as posted to the Public Notices section of the City website. The public hearing is scheduled to be conducted on May 16, 2017. ATTACHMENT: Memorandum dated April 21, 2017, to Owasso Capital Improvements Committee for: Public Safety Vehicles The City Wit out Limits. TO: Capital Improvement Committee FROM: Warren Lehr City Manager SUBJECT: Public Safety Vehicles DATE: April 21, 2017 BACKGROUND Public safety vehicles and apparatus needs are necessary and predictable expenses, similar to other infrastructure the City must plan for and address each budget year. One of the challenges the City must face is that, as personnel increase and facilities are added, to address the public safety demands of a growing community, equipment needs can be a tremendous expense associated with that growth. The funding of public safety vehicles has been a challenge for many years and has never really been addressed in a sustainable manner. Staff from Police, Fire, and Finance has been working for the past year to develop a plan to address the need for a reliable annual source of funding for vehicles and apparatus. One conclusion from this effort is that, if vehicles are not replaced on a schedule, the number of vehicles that must be replaced compounds from year to year. Prior to the passage of the Public Safety half penny sales tax, there was a Public Safety Capital Fee of $3 assessed to residents on their utility billing statement each month. The fee was originally dedicated to assist with the capital needs for fire apparatus replacements, but as the vehicle replacement needs for Police became increasingly demanding, the fee was changed from a $2 Fire Capital Fee to the $3 Public Safety Capital Fee. Though this fund was helpful, it was not able to reliably and consistently fund public safety vehicle purchases. Additionally, with the passage of the half penny sales tax, the Public Safety Capital Fee was removed from the utility billing statement to help offset the additional sales tax for Owasso residents. Sales tax reports for recent months of the Fiscal Year 2016 -2017 budget cycle have not met projections, and thus, created a strain on the General Fund and the Public Safety Half Penny sales tax fund for the utilization of purchases other than operational needs. As staff prepare for the new budget year, it is apparent that neither the General Fund nor the Public Safety Half Penny fund will be sufficient to meet the needs for additional police vehicles and fire apparatus. It is also staff's belief that the General Fund's operational two cent receipts may not be sufficient to fund these needs even in years when sales tax meets or exceeds projections. It is imperative the City address the ongoing, annual need to replace public safety fleet vehicles and apparatus, and to add new equipment as the Police and Fire departments grow and expand their operations. OWASSO POLICE DEPARTMENT VEHICLE NEEDS: The Owasso Police Department is comprised of 56 sworn personnel. There are currently 55 vehicles assigned to sworn staff. These vehicles are primarily marked patrol units with a small number of unmarked detective and administrative vehicles. In addition to assigned vehicles there are eight "fleet" vehicles that are utilized when assigned vehicles are being repaired. Fleet vehicles are high mileage vehicles that have been retired from daily patrol. Several of the fleet vehicles are retired 4X4s that are utilized during inclement weather events. There are also specialty vehicles utilized by officers and civilian staff such as a prisoner transport van, unmarked travel cars, and SWAT vehicles. The police department utilizes a take -home vehicle program for its officers. This program allows officers who live within a specific geographic area to take their vehicles home. Officers outside of this defined area are still assigned a car but the car is stored at police headquarters or one of the police substations. There are many benefits to the take -home program. Among those is the ability for officers to rapidly respond to emergencies, neighborhood crime deterrence, and enhanced care of the vehicles due to officers taking ownership of the condition of the vehicle. Research into take -home vehicle programs support the argument that vehicles assigned to one officer last much longer than vehicles that are utilized by multiple officers and driven 24 hours a day, seven days a week. Simply stated, the police vehicle take -home program is a recognized "best practice" regarding police fleet management. The vehicle replacement criteria used by the police department is based on the vehicle's age, mileage, condition, and primary use. Experience has shown that exceeding the recommended replacement practice for police vehicles creates additional maintenance costs and dependability issues, as well as a direct safety risk to the officers operating aging vehicles during emergency situations. Marked patrol units must meet the extreme demands of high speed pursuit driving as well as the rigors of everyday patrol and call response, which impacts the operational life expectancy of these vehicles more than vehicles in other areas of service. Administrative and detective vehicles are normally operated under much less strenuous conditions and are expected to have a longer service life. Taking into account the number of vehicles that are currently expired and the number set to expire in the next fiscal year, it has been determined that at least twelve vehicles will need to be replaced. The following chart reflects the number of vehicles that will need to be replaced in FY2018, and the estimated vehicles that may need to be replaced five years beyond FY2018, not counting additional hiring or the replacement of specialty vehicles. The chart also reflects cost estimates for the vehicles and equipment. An amount of $35,000 per vehicle is used for the estimate. This cost can be higher or lower depending on the model of vehicle and type of equipment installed. The annual cost in the chart below averages $315,000 (9 vehicles /year). FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 Expiring Vehicles 12 7 11 5 4 15 Estimated Cost $420,000 $245,000 $385,000 $175,000 $140,000 $525,000 OWASSO FIRE DEPARTMENT VEHICLE AND APPARATUS NEEDS: It is the practice of Owasso Fire Department administrators to routinely inspect and evaluate the motor fleet in order to determine the safety, reliability, and operational capabilities of the vehicles assigned to the department. The evaluations of the motor fleet are used as the basis for the fleet replacement program, which is used for fire department planning and budgeting. Fire department vehicles are divided into two general categories: emergency response vehicles and support vehicles. Emergency response vehicles are further divided based on their operational purpose and capability: structural fire suppression, wildlond fire suppression, and medical response /patient transport. After reviewing all factors, staff has developed a fire apparatus replacement schedule. In the past, the fire department utilized the fire capital and then public safety capital fund to purchase fire apparatus. The public safety capital fund was dissolved as part of the half penny sales tax increase. The fire department has since utilized part of the half penny sales tax for department apparatus capital purchases. Fire department staff has determined that $543,000 will be needed annually to sustain fire apparatus replacement schedule costs and additional needed apparatus. The current revenue from the half penny sales fax fund needed for fire apparatus replacement will be exhausted by 2019. City staff has researched available funding and has determined that the Capital Improvement fund would be the best available funding source for fire apparatus purchases at this time. The fire department's 75 -foot aerial ladder truck, currently in service, was purchased new in the year 2000 and is rapidly approaching the end of its projected 20 -year life span. Within the past few years the vehicle has experienced numerous mechanical failures that have caused the truck to be placed out of service for extended periods of time for the repairs to be completed. This out -of- service time creates a void in the department's ability to effectively provide services to the community. The truck's 75 -foot ladder has a limited effective reach and operational capabilities. Although this apparatus has limitations, the 75 -foot aerial truck still provides stability to our ISO rating, serves as a reserve aerial /pumper, and provides some limited aerial operations. Therefore staff believes that this truck should remain in service and a new 105 -foot aerial platform truck be purchased. (txample of a I US -toot aerial platform tandem axle truck) (Current 75 -foot ladder single axle truck) The new 105 -foot aerial platform truck will be the primary emergency response fire suppression vehicle housed at the new Fire Station No. 4. The order date and delivery will be coordinated in order to coincide with the opening of the new fire station. CONCLUSION: Without a stable funding source for Public Safety vehicles, the City will be challenged to meet future growth of Police and Fire operations. The stability of the Capital Improvement fund allows the City to plan for future needs in this area. It is proposed that Capital Improvement funds be utilized for Public Safety vehicles. Staff will continue a process to review as to whether viable alternative funding sources may provide for the City's public safety vehicle needs. RECOMMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council amending the Capital Improvement Project List to include Public Safety Vehicles. nTity wit out Limits. TO: The Honorable Mayor and City Council FROM: Linda Jones Finance Director SUBJECT: FY 2017 -2018 Annual Operating Budget DATE: May 12, 2017 BACKGROUND: Pursuant to statutory and Charter provisions, recommended annual operating budgets for the City of Owasso, Owasso Public Works Authority, and Owasso Public Golf Authority have been developed. The prepared budget was submitted to City Council on May 9, 2017. Printed copies of the proposed budget will be made available for public viewing at City Hall, the Owasso Library, and on the City's website by May 31, 2017. The City Council is required to hold a public hearing on the proposed budget. The proposed Budget Summary must be published in the newspaper with a notice of public hearing which gives taxpayers an opportunity to give input on the budget prior to its adoption. The Public Hearing has been scheduled for June 6, 2017, with the legal notice to be published by May 31, 2017. Once the City's budget is adopted, it can only be amended by vote of the council. Adoption of the Budget has been scheduled for June 20, 2017. While trustees for the OPWA and OPGA also adopt a budget, due to fluctuations in revenues, State law does not restrict trusts to the amount adopted as the budget. The Cily Wit out limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Country Estates Stormwater Detention Facility Land Acceptance DATE: May 12, 2017 BACKGROUND: In June 1995, Country Estates Phase I residential subdivision construction was complete. As part of the development requirements, a detention facility was constructed on the southwest side of the development in the 10800 block of East 116 Street North. (See attached Location Map.) As with most residential developments, the developer is responsible for the detention facility or reserved areas within the development until the Home Owners Association (HOA) has been established by the developer and /or homeowners. Once this action occurs, the HOA becomes the owner of such facility or reserved area and is responsible for maintenance. Unfortunately, for whatever reason, an HOA was never established by the developer or residents of Country Estates. To our knowledge, based on information collected over time, the detention facility in Country Estates remained the responsibility of the developer until 2006. At that time, the property was auctioned in a sheriff's sale due to unpaid property tax. Since then, the property has been owned by Linda Logsdon, an individual who resides in Tulsa. Over the past 1 l years, City staff has had many discussions with Ms. Logsdon concerning the maintenance of the detention facility and vegetation control. After several code enforcement violations, Ms. Logsdon contacted Public Works and Community Development about the possibility of deeding the property over to the City. After several discussions among staff members, City staff has concluded that it is in the best interest of the residents in Country Estates to accept this property donation. The city would be able to address the stormwater detention issues within the facility and improve control over the vegetation. On April 11, 2017, City staff presented this item to City Council at the regularly scheduled Work session meeting. Staff proposed that acceptance of the land donation would serve the best interest of the subdivision. Based on City Council discussion, acceptance of the land donation is recommended for Council consideration. RECOMMENDATION: Staff recommends acceptance of 3.183 acres of land, which includes a detention facility located adjacent to Country Estates Phase I subdivision. ATTACHMENTS: Location Map Quit Claim Deed Country Estates Phase 1 Detention Facility I" = 188 ft Stormwater 04/05/2017 This map represents a visual display of related geographic Inionnation. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy. Please contact O%rasso Public staff forthe most up-to -date information. QUIT CLAIM DEED THIS INDENTURE is now made on this o1_4-day of � 1 I O 2017 by and between Linda Logsdon, ( "Grantor "), a single person, and the City 4 Owasso, ( "Grantee "), an Oklahoma municipal corporation. WITNESSTH: That for and in consideration of the sum of Ten Dollars and No /100 ($10.00) and other good and valuable consideration, the receipt of which is hereby acknowledged, Grantor does, by these presents, grant, bargain, sell, convey and quitclaim to the Grantee, and its successors and assigns, all of her right, title and interest in and to the following described real estate and premises, and including all right, title and interest in and to the airspace, light and view above the surface of the following described real estate, to -wit: A tract of land known as the DETENTION AREA in COUNTRY ESTATES, a subdivision in Tulsa County, State of Oklahoma, according to the recorded plat thereof, located in the Southeast Quarter (SE /4) of Section Six (6) of Township Twenty -one (21) North and Range Fourteen (14) East of the Indian Base and Meridian (I.B. &M.), according to the U.S. Government Survey, thereof; being more particularly described as follows: Commencing at the SW corner of the SEA of Sec. 6, T -21 -N, R -14 -E, I.B. &M.; Thence N 88 °53'50" E along the south line of said SE /4 a distance of 244.26 feet; Thence N 01'15'16" W a distance of 50.00 feet to the Point of Beginning being on the SW corner of the platted DETENTION AREA in COUNTRY ESTATES, according to the recorded plat thereof; Thence N 01 °15'16" W a distance of 610.00 feet to the NW corner of said DETENTION AREA; thence N 88 °53'50" E a distance of 228.17 feet to the NE corner of said DETENTION AREA; Thence S 01 00525" E a distance of 610.00 feet to the SE corner of said DETENTION AREA; Thence S 88 °53'50" W a distance of 226.42 feet to the Point of Beginning, and containing 3.183 acres, more or less. together with all tenements, hereditaments and appurtenances thereto, belonging or in any wise appertaining forever. IN WITNESS WHEREOF, Grantor has executed this instrument the day and year first above written. NO DOCUMENTARY STAMPS REQUIRED, 68 O.S. § 3202 (11) Return to: City of Owasso 111 N. Main Owasso, OK 74055 GRANTOR: C% Linda Logsdon State of Oklahoma ) ) ss County atk. ) Before me, a Notary Public in and for this State, on this Z%dday of AA '2017, personally appeared Linda Logsdon to me known to be the identical person that executed the within and foregoing instrument, and acknowledged to me that she executed the same as her free and voluntary act and deed for the uses and purposes therein set forth. WITNESS my hand and seal the day and year last abo e written. a o y abbe My cornrnission expires: // /Z0' ,= CHERYL A. GRANT COMM # 08011808 NOTARY PUBLIC STATE OF OKLAHOMA The Gity Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Daniel Dearing, P.E., CFM Sr. Civil Engineer SUBJECT: East I I 61 Street North from Garnett Road to North 1291h East Avenue Roadway Improvements - Amendment No. 1 to Agreement for Professional Engineering Services DATE: May 12, 2017 BACKGROUND: The City identified the needs for the widening of East 116th Street North from Mingo Road to US HWY 169 as a priority and submitted it to the public for the vision re- capture funding, which was passed in April of 2016. The vision re- capture tax began collection in January 2017 and in that some month, through standard engineering selection process, Guy Engineering Services, Inc., was hired for $362,590 to design the roadway portion from Garnett Road to North 1291h East Avenue. Along this roadway section, there is a lift station that pumps the Remington Place sanitary sewer through a force main from the south side of East 1 16{h Street North over to the Brookfield Crossing on the north side of the road. The lift station and its access are directly off East 1161h Street North. The driveway and parking is in the current right -of -way which is immediately across the road from the proposed Fire Station No. 4. This lift station is where the proposed Fire Station would tie in for sanitary sewer service with a proposed gravity main extension across East 1161h Street North. ADDITIONAL SERVICES NEEDED: In April of 2017, during conceptual design of the roadway, City and Guy Engineering Staff began discussions about future access to the lift station and the challenges it presented. The Roadway widening would leave no access or parking for maintenance crews at the current location. The following options were discussed and explored: a) Relocation of the access and parking, b) Relocation of the lift station and c) Potential removal of the lift station with a gravity sanitary sewer line. All three have additional costs associated beyond what was initially included in the design scope of the roadway widening. Staff determined that the short term and long term benefits of removing the lift station and replacing it with a gravity sanitary sewer would be the best. BENEFITS The benefits identified for removing the lift station and replacing it with a gravity sanitary sewer are listed below: • Eliminates the costs of long -term regular maintenance and operation associated with lift stations. • Removal of the design for parking and access required for Lift Station maintenance o Access required additional right -of -way purchase beyond what was necessary for roadway widening on top of the costs associated with design, environmental permitting and construction. • Removal of the design and construction costs of the existing force main relocation needed with the roadway widening. • Majority of the proposed gravity sewer location would be located on City property. • Removes the proposed sanitary sewer main extension required for Fire Station No. 4 (which includes a costly roadway crossing) • Extends City sanitary sewer service area for future growth. DISADVANTAGES There is additional cost to design the gravity sewer line; however every option available would incur some degree of additional cost more than the original scope of the project. While there is some cost offsetting, this will not be fully realized until after the design, bid and construction of both the Fire Station No. 4 and the roadway widening project. Therefore, the upfront cost may give the appearance of a greater impact than the true long -term effect on both projects' total budgets. Also in order to have the gravity sanitary sewer in place to serve the Fire Station, this project must be designed and bid much quicker than the original schedule of Guy Engineering's design contract of the roadway widening project of East 11611, Street North. This attributes to some of the additional cost required for the expedited design efforts and separate plans and specifications production that would otherwise have been covered in the roadway widening. ADDITIONAL SERVICES IDENTIFIED: After consideration of all options, Guy Engineering and City staff identified the following needs for additional design: a) Eliminate the Remington Park Lift Station and remove the design of the replacement force main for the existing system. b) Design a gravity sewer line from existing location of the Remington Lift Station to the existing lift station within the Brookfield Crossing Addition. c) Prepare all legal descriptions for easements for the new gravity sewer (anticipate need for only two easements) d) Prepare plans, specs and permits as required. The proposed design amendment would increase the contract by $40,819.00 for a total contract amount of $403,409.00. FUNDING: Funds are available in the Vision Recapture Fund. RECOMMENDATION: Staff recommends approval of Amendment No. 1 to the Agreement for Professional Engineering Services with Guy Engineering Services, Inc. for East 1161h Street North from Garnett Road to North 1291h East Avenue in the amount of $40,819.00. ATTACHMENTS: Amendment No. 1 to the Agreement for Professional Engineering Services Location Map AMENDMENT NO. 1 TO THE AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE CITY OF OWASSO, OKLAHOMA E. 116TH STREET NORTH FROM GARNETT ROAD TO 129TH E. AVENUE THIS AMENDMENT No. 1, to the and entered into this day of Oklahoma, a municipal corporatio n and Guy Engineering Services, ENGINEER; WITNESSETH: Agreement for Professional Engineering Services is made , 20 , between the CITY of Owasso, of the State of Oklahoma, hereinafter referred to as CITY, Inc., a Oklahoma corporation, hereinafter referred to as WHEREAS, CITY and ENGINEER entered into an AGREEMENT, dated January 3, 2017, under which the ENGINEER was to provide professional services to design the reconstruction and other improvements to E. 116`h Street North, from N. Garnett Road to N. 129'h E. Avenue, hereinafter referred to as the AGREEMENT, and WHEREAS, CITY requires certain additional professional services in connection with the PROJECT, hereinafter referred to as the SERVICES, thereby necessitating the amending of the Agreement; WHEREAS, ENGINEER is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT; NOW, THEREFORE, in consideration of the promises contained herein, the parties agree to amend the Agreement as follows: 1.0 SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES, described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AMENDMENT. 2.0 COMPENSATION. The CITY and the ENGINEER agree that the ENGINEER shall be compensated for these additional services on a salary multiplier basis in accordance with Attachment D, COMPENSATION FOR ADDITIONAL SERVICES, which is attached hereto and incorporated by reference as part of this AMENDMENT NO. 1. 3.0 All other terms and conditions of the Agreement of January 3, 2017, as amended, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this AGREEMENT on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. (SEAL) ATTEST: � ye 8r6m, Corporate Secretary Guy Engineering Services, Inc. John E. Blickensderfer. President Date (SEAL) APPROVED: CITY OF OWASSO, OKLAHOMA City Clerk APPROVED AS TO FORM: City Attorney Mayor Date 1810017 RECOMMENDED: City Engineer Is ATTACHMENT D -1 E. 116TH STREET NORTH: N. GARNETT ROAD to N. 129th EAST AVENUE and N. GARNETT ROAD & E. 116TH STREET NORTH INTERSECTION Amendment No. 1 SUMMARY OF FEES SUBCONSULTANTS Benchmark Surveying & Land Services PROPERTY REPORTS $450.00 RIGHT OF WAY LEGAL DOCUMENTS & STAKING $1,000.00 Subtotal of Sub - consultant Fees = $1,450.00 GUY ENGINEERING DESIGN PRELIMINARY DESIGN PHASE (60 %) including reproduction $16,420.00 FINAL DESIGN PHASE (90 %) including reproduction $15,836.00 FINAL CONSTRUCTION DOCUMENTS PHASE (100 %) including reproduction $4,408.00 GUY Engineering Design Fees = $36,664.00 LIMITED BIDDING ASSISTANCE SERVICES BIDDING SERVICES $1,077.00 REPRODUCTION OF BIDDING DOCUMENTS (Furnished by CITY) $0.00 $1,077.00 LIMITED CONSTRUCTION PHASE SERVICES (Hourly; Not to Exceed without City approval) $1,628.00 Total Contract Amount = $40,819.00 ATT. "B" AMENDMENT NO. 1 TO THE AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE CITY OF OWASSO, OKLAHOMA E. 116T" STREET NORTH FROM GARNETT ROAD TO 129TH E. AVENUE SCOPE OF SERVICES ATTACHMENT B B. SCOPE OF SERVICES. The Scope of Services shall be amended as follows: The Scope of Services included as Attachment B of the original contract dated January 3, 2017 shall remain unchanged except as provided below. Additional services included with this Amendment No. 1 are: The existing force main from the Remington Park Lift Station to the gravity sewer located within the Brookfield Crossing Addition is to be eliminated. The ENGINEER shall not need to design a replacement force main for this existing system. The Remington Park Lift Station is to be eliminated and the ENGINEER is to design a gravity sewer line from the lift station (or from a nearby manhole) to the existing lift station within the Brookfield Crossing Addition. The anticipated alignment of the gravity line will be from the existing Remington Park Lift Station location, north along the east side of the City of Owasso Fire Training Center site, to a point near the northeast corner of the Fire Training Center site, but south of an existing pond located in the northeast corner thereof; then northwest to the property north of the Fire Training Center site; then west to the Brookfield Crossing Lift Station; then south into the wet well of the Lift Station. ENGINEER shall be responsible for preparing all legal descriptions for easements required for the new gravity sewer, anticipated to be no more than two. Engineer shall be responsible for preparing the Engineering Report and the Application to Construct permit required by the Oklahoma Department of Environmental Quality. SCHEDULE. ENGINEER agrees to complete all work described above within the timeframes outlined in Attachment B -1, Project Schedule. Chi Sub - consultant I City oI owasso I OTHERS �• .,.. v■■■ ■■■■■■■■■■■■■■■■■■■■■ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ MMEET REVIEW OF 60% PRELIMINARY PLANS WITH CITY; RAY DETERMINATION � n� ■ ■ ■■ ■■■■■■■■■■■■■■■■■■■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ ■ ■ ■ ■ ■■ ■■■■■■■■■■■■■■■■■■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ ® LEGAL DESCRIPTIONIEXHIBrrs PREPARATION n� ■ ■ ■ ■ ■■ ■■■■■■■■■■■■■■■■■■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ ® 90% FINAL DESIGN PHASE ® ■ ■ ■ ■ ■ ■■ ■■■■■■■■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ RIGHTOF WAY ACQUISITION (STAKING WHEN REQUESTED) NOTICE . PROCEED, n� ■ ■ ■ ■ ■ ■■ ■ ■■ ■■■■■■■■■■■■■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ PRE PARE FINAL PLANS SET 0■■■■■■■ ■■■■■■■■■■■■■■ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■n■ PREPARE ODEQ DESIGN REPORT AND APP. TO CONSTRUCT FINAL SPECIAL CONSTRUCTION DETAILS m■■■■■■■■■■ ■■■■■■■■■■■■■ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ .. ©■■■■■■■■■■■■■ ■■■■■■■■■■■ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ m REVIEW OF90 %FINAL PLANS MEET WITH �■■■■■■■■■■■■■■ © ■ ■ ■ ■ ■ ■ ■ ■■■■■■■■■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ ■ ■ ■ ■ ■ ■ ■ ■■ ■■■■■■■■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ m 00 ® ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ ■■■■■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ FINAL PLAN CORRECTIONS n © ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ ■■■■■■■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ ' n © ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ ■■■■■■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ UPDATE . o ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ ■■■■■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■n■ �'.. n © ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■ ■■■■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■n ■■ LIMITED --..' .. 0■■■■■■■■■■■■■■■■■■■■ ■■■■■■■■■■■■■■■n■m■■■■■■■■■■■■■ ADVERTISEMENT o■■■■■■■■■■■■■■■■■■■■■■ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ �_•.: . nom■■■■■■■■■■■■■■■■■■■■■■■■■■ ■■■■■■■■■■■■■■■■■■■■■■■■■■ RECORD DRAWINGS Sub - consultant I City oI owasso I OTHERS AMENDMENT NO.1 TO THE AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE CITY OF OWASSO, OKLAHOMA E. 1167" STREET NORTH FROM GARNETT ROAD TO 129TH E. AVENUE ATTACHMENT D COMPENSATION FOR ADDITIONAL SERVICES D. COMPENSATION. ENGINEER shall be paid as compensation for the professional services set forth in this Amendment No. 1 and itemized in Attachment D -1 (Fee Schedule), an amount not to exceed Forty thousand eight hundred nineteen and 00/100 Dollars ($40,819.00). The ENGINEER acknowledges the following summary of modifications to the Fee Schedule as stated in the original Contract and modified by Amendment No. 1: Original Contract Amount Amendment No. 1 $ 362,590.00 $ 40,819.00 Total Amended Contract Amount $403.409.00 D -1 04, 1 o ut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Larry Langford Director of Recreation and Culture SUBJECT: Skate Park Lighting Bid Award and Budget Amendment DATE: May 12, 2017 BACKGROUND: In September 2012, the City of Owasso completed the construction of a state -of- the -art skate park with funding assistance from Tulsa County Community Development Block Grant and the use of Park Development Funds. At the time, funding was not available to light the skate park. BID PROCESS: An advertisement for bids was published on March 29, 2017, and April 5, 2017, for construction of lighting at the skate park. Design included five (5) 50 -foot poles, twelve (12), LED lighting fixtures with 20 foot - candles of illumination and a remote interactive control system. Advertisements for bids were published in accordance with state law and a mandatory pre -bid meeting was held at the Owasso City Hall on Thursday, April 20, 2017. Six (6) contractors were in attendance. Bids were opened publicly on Thursday, May 4, 2017, at 2:00 PM with two (2) bids received. The lowest bid received was from Third Generation Electric Inc. of Tulsa, Oklahoma, in the amount of $125,400. (See attached bid tabulation sheet.) BID ANALYSIS: The submitted bid packages were examined for any improper or unbalanced bids and staff found the lowest bid from Third Generation Electric, Inc. met all specifications. Staff analyzed submission from lowest bidder's previous projects to evaluate quality, timeliness, professionalism, and overall satisfaction of the bidder. All findings confirmed quality craftsmanship, integrity, and dependability. FUNDING: A supplemental appropriation of $35,000 would be needed to make funding available in the Park Development Fund for the skate park lighting contract. RECOMMENDATION: Staff recommends award a bid to Third Generation Electric, Inc. of Tulsa, Oklahoma, in the amount of $125,400 for the construction of lighting for the skate park and authorization to execute the contract. Staff recommends approval of a budget amendment in the Park Development Fund increasing the appropriation for expenditures by $35,000. ATTACHMENTS: Bid tabulation sheet Contract 5/4117 2:00 PM - City Hall, City Of Owasso 2017 Owasso Skate Park LED Lighting Project Bid Opening Owasso, Oklahoma Number Of Bids: 2 - Opened By: Elishya Cook - Witness: David Warren BIDDER BID BOND BID AFFIDAVITS BIDDER QUALS NON DISCRIM BASE BID Americom TG 12324 E 86th St. N. ,� ,� $131,760.00 Owasso OK 74055 1 Third Generation Electric 8620 S. 33rd W. Ave ,� J $125,400.00 Tulsa, OK 74132 2 SECTION 00300 AGREEMENT THIS AGREEMENT is dated as of the day of by and between The City Of Owasso (hereinafter called OWNER) and (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: OWASSO SKATE PARK LED LIGHTING CITY OF OWASSO, OKLAHOMA The project, for which the Work under the contract documents may be the whole or only a part, is described as follows: Installation of a 5 Pole LED Lighting System. ARTICLE 2. DEPARTMENT The project has been assigned by OWNER to the responsible City Department. The Department Director, or his /her duly authorized representative, who is hereinafter called PROJECT MANAGER, will assume all duties and responsibilities and will have the rights and authority assigned to DEPARTMENT in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 3. CONTRACT TIME 3.1 The Work will be substantially completed within twenty-one (21) calendar days from the date of Notice to Proceed; and completed and ready for final payment in accordance with the General Conditions within thirty (30) calendar days from the date of Notice to Proceed, which will be on or before AGREEMENT 0809 00300 - Page 1 of 14 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for substantial completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid. 4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that the determination of actual quantities and their classification is to be made by the OWNER at the time of application for payment. 4.3 Contract Amount: ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications for Payment will be processed by OWNER as provided in the General Conditions. 5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during construction as provided below. All progress payments will be on the basis of the progress of the Work. 5.1.1 Progress payments shall not exceed an amount equal to 90% of the WORK completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of the contract amount. 5.1.2 Upon completion in excess of fifty percent (50 %) of the total,contraet amount, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of the WORK completed, less such amounts as OWNER shall determine in accordance with the General Conditions, provided that OWNER has determined that satisfactory progress is being made, and upon approval by the Surety. AGREEMENT 0809 00300 -Page 2 of 14 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the General Conditions, OWNER shall pay the Contract Price. ARTICLE 6. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work. 6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in the General Conditions. Contractor accepts the determination set forth in the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor aclarowledges that Owner and. Project Manager do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to underground facilities at or continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contact Documents. 6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he deems necessary for the performance of the Work at the Contract price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. 6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by 0809 00300 - Page 3 of 14 CONTRACTOR in order to perform and furnish the Work at the Contract Price within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including the General Conditions. 6.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents. 6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. 6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for the workmanship, labor and materials used in the project for one (1) year after the project has been accepted by the OWNER. 6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials and other items necessary for the completion of the project. The OWNER has issued him a Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement. ARTICLE 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following: 7.1 This Agreement (pages 1 to 6 inclusive). 7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement. 7.3 Advertisement for Bids (Section 00100). 7.4 Requirements for Bidders (Section 00110). 7.5 Instructions to Bidders (Section 00120). 7.6 Bid (Section 00200). 7.7 Bid Bond (Section 00210). 7.8 Bid Affidavits (Section 00220). 7.9 Statement of Bidders Qualifications (Section 00230). 7.10 Certificate of Non - Discrimination (Section 00240). 7.11 Performance Bond (Section 00410). AGREEMENT 0809 00300 - Page 4 of 14 7.12 Maintenance Bond (Section 00420). 7.13 Statutory payment Bond (Section 00430). 7.14 Notice of Award (Section 00510). 7.15 Notice to Proceed (Section 00520). 7.16 Change Order (Section 00600). 7.17 General Conditions (Section 00700). 7.18 Project Specifications (Section 00800). 7.19 Special Provisions (Section 00900). 7.20 Project Drawings, consisting of Sheets 1 to 7, inclusive, and Standard Drawings. 7.21 Addendum Numbers _ to _, inclusive. 7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to inclusive). 7.23 Any Modification,, including Change Orders, duly delivered after execution of Agreement. There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be altered, amended or repealed by a Modification (as defined in the General Conditions). ARTICLE S. MISCELLANEOUS 8.1 Terms used in this Agreement which are defined in the General Conditions shall have the meanings indicated in the General Conditions. 8.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3 OWNER and CONTRACTOR each binds himself /lierself, ,his /her partners, successors, assigns, and legal representatives to the other party hereto, his /her partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. AGREEMENT 0809 00300 - Page 5 of 14 8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and binding upon both parties even if a provision or part of the Contract Documents should be held void or unenforceable by law. IN WITNESS WHEREOF, the patties hereby have signed this Agreement in duplicate. One counterpart has been delivered to CONTRACTOR, the other belongs to OWNTER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on OWNER: By Lyndell Dunn, Mayor (SEAL) ATTEST: Title APPROVED AS TO FORM & CONTENT: Julie Trout Lombardi, City Attorney Address for giving notices: CONTRACTOR: I� (SEAL) Title 0809 00300 - Page 6 of 14 EXHIBIT "A" PAY ESTIMATE FORM (TYPICAL) AGREEMENT 0809 00300 - Page 7 of 14 CITY OF OWASSO, OKLAHOMA OWASSO SKATE PARK LED LIGHTING 456 South Main Street Owasso, OK 74055 PAY ESTIMATE NO. PERIOD: CONTRACTOR BID AMOUNT OF ORIGINAL CONTRACT: $ CONTRACT ADJUSTMENTS: $ ADJUSTED BID AMOUNT: $ TOTAL COMPLETE WORK: $ MATERIALS STORED (per attached tabulation): $ LESS 10 %RETAINAGE: TOTAL EARNED LESS 10% RETAINAGE: PERCENTAGE OF PROJECT COMPLETION: LESS PREVIOUS PAYMENTS: AMOUNT DUE THIS ESTIMATE: The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Payment Estimate has been completed in accordance with contract documents, that all manuals have been paid by the Contractor for Work which previous Payment Estimates were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR NAME: Project Manager State of County of: Notary Public Subscribed & sworn to before me this _day of , 20_ My Commission Expires: Recommended for Payment by: City of Owasso Approved for Payment by: Date 0809 00300 - Page 8 of I4 City of Owasso CERTIFICATE FOR PAYMENT Date In accordance with the contract documents, based on on -site observations and ;the date comprising the above application, the certifies to the Owner that to the best of the knowledge, ?information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor, is entitled to payment of the amount certified. By: AMOUNT CERTIFIED $ (Attach explanation if amount certified differs from the amount applied for.) Date: This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment without prejudice to any rights of the Owner or Contractor under this Contract. 0809 00300 - Page 9 of 14 CONTINUATION SHEET Page of Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: Application Date: Period to: In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. A B C D E (cont) m ITEM NO. DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED FROM PREVIOUS APPLICATION WORK COMPLETED THIS PERIOD s (cont) F G H I R E) MATERIALS PRESENTLY STORED (NOT IN DO TOTAL COMPLETED ANDSTORED TO DATE (D + E + I) % (G1C) BALANCE BAL BALANCE TO (C -G) RETAINAGE NOTE: At bottom of each column, run totals. AGREEMENT 0809 00300 - Page 10 of 14 CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) SS COUNTY OF The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. Contractor or Supplier Subscribed and sworn to before me this day of Notary Public Commission # My Commission Expires: Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of Notary Public Commission # My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer- approval is not required for Contractor or Supplier Affidavit. AGREEMENT 0809 00300 - Page I I of 14 EXHIBIT "B" CITY OF OWASSO, OKLAHOMA Contractor and Engineer Payment Schedule INVOICES ARE TO BE SUBMITTED FOR THE REGULARLY SCHEDULED CITY COUNCIL MEETINGS ONLY. The contractor or engineer shall have his/her pay request in by 5:00 p.m. on the first day of the month unless the first falls on a Saturday, Sunday or Holiday, then it will be the next working day. Pay requests are, therefore, due on the following dates: January - - - - - -- May - 05/01/17 September - 09/01/17 February - - - - - -- June - 06/01/17 October - 10/02/17 March - 03/01/17 July - 07/03/17 November - 11/01/17 April - 04/03/17 August - 08/01/17 December - 12/01/17 Failure to meet the above dates and time may result in payment being delayed until the following pay cycle. AGREEMENT 0809 00300 - Page 12 of 14 EXHIBIT °C CERTIFICATION OF TAX EXEMPT PUBLIC PROJECT The City of Owasso hereby certifies that: public contract pursuant to the law for the following purposes, to -wit: Owasso Skate Park LED Lighting City of Owasso Oklahoma has duly entered into a Accordingly, under the provisions of 68 O.S. §1356(1), the sale of tangible personal property or services necessary for carrying out such public contract to the contractor or any sub - contractor to such public contract are exempt from sales tax. Any contractor, or sub - contractor of such public contract shall certify, in writing, on the copy of the invoice or sales ticket to be retained by the vendor that the purchases are necessary for carrying out such public contract with the City of Owasso. CITY OF OWASSO, OKLAHOMA t: Elishya Cook, Contract Administrator 0809 00300 - Page 13 of 14 EXHIBIT "D" CERTIFICATE OF APPROVAL OF CONTRACT AND BONDS I, the undersigned, Julie Trout Lombardi, the duly authorized and acting legal representative of follows: I have examined the construction contract between the contractor, do hereby certify as and the above -named entity, and the surety bonds given by the contractor in connection with the performance of said contract, and the manner of execution of the contract and surety bonds; and I am of the opinion that each of the aforesaid agreements has been duly executed by the proper parties thereto, acting through their fully authorized representatives; that said representatives have full power and authority to execute said agreements on behalf of the respective parties named therein; and that the foregoing contract and surety bonds constitute valid and legally binding obligations upon the parties executing the same in accordance with the terms, conditions, and provisions thereof. Dated this day of Julie Trout Lombardi, City Attorney Tulsa County; Oklahoma AGREEMENT 0809 00300 - Page 14 of 14 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 04/29/17 Department Payroll Expenses Total Expenses Municipal Court 4,687.11 7,316.87 Managerial 24,477.71 34,494.85 Finance 16,156.13 24,688.15 Human Resources 8,922.47 14,448.62 Community Development 16,614.74 26,098.92 Engineering 17,639.04 26,710.85 Information Systems 14,248.21 21,607.57 Support Services 7,973.65 12,170.27 Cemetery 1,183.99 1,821.67 Police Grant Overtime 1,944.18 1,969.79 Central Dispatch 20,006.98 33,634.69 Animal Control 3,634.72 5,449.64 Emergency Preparedness 1,587.58 2,326.81 Stormwater /ROW Maint. 10,281.76 15,573.28 Park Maintenance 9,472.43 14,363.12 Culture /Recreation 5,266.77 8,517.14 Community- Senior Center 4,543.50 6,298.24 Historical Museum 664.40 745.98 Economic Development 3,446.85 5,177.37 General Fund Total 172,752.22 263,413.83 Garage Fund Total 7,204.83 11,094.85 Ambulance Fund Total 553.85 621.86 Fire Fund 37 Total 155,302.48 233,865.65 Police Fund 38 Total 150,844.32 228,092.81 Streets Fund 39 Total 14,009.35 23,057.52 Stormwater Fund 27 Total Worker's Compensation Total Strong Neighborhoods Total 3,936.34 5,710.68 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 5/11117 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE ADMIN FEES DENTAL DEPT TOTAL VSP VISION MEDICAL SERVICES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 21,212.66 34,739.61 152.06 25,348.13 24,993.09 106,445.55 5,252.10 3,183.60 2,527.36 10,963.06 2,725.65 2,725.65 120,134.26 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2016.2017 Budgetary Basis Statement of Revenues & Expenditures As of April 30, 2017 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTAL REVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay Deferred Budget TOTAL EXPENDITURES REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): Transfers in - Sales Tax Transfers out - RAN Financing Transfers out TOTAL TRANSFERS NET CHANGE IN FUND BALANCE ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (164,380) 5,910,949 5,910,949 $ 6,285,899 $ 3,645,273 PERCENT OF BUDGET 80.23% 65.08% 78.49% 85.54% 75.90% 100.39% 80.14% 76.52% 66.85% 75.06% 45.99% 0.00% 69.19% 79.62% 0.00% 81.68% 85.23% MONTH YEAR TO -DATE TO -DATE BUDGET $ 2,368,522 $ 25,333,245 $ 31,574,550 21,283 166,411 255,700 75,033 862,774 1,099,156 45,541 454,350 531,165 44,102 528,074 695,750 3,512 138,316 137,782 $ 2,557,992 $ 27,483,170 $ 34,294,103 $ (1,421,326) $ (14,038,462) $ (18,345,907) (55,588) (747,623) (1,118,334) (127,850) (1,752,498) (2,334,869) (64,297) (1,652,564) (3,592,991) - - (898,061) $ (1,669,061) $ (18,191,147) $ (26,290,163) $ 888,931 $ 9,292,023 $ 8,003,940 $ 1,186,986 $ 12,844,598 $ 16,132,400 - (169,966) (169,967) (1,948,005) (21,427,325) (26,232,049) $ (761,020) $ (8,752,693) $ (10,269,616) $ 127,911 $ 539,330 $ (2,265,676) $ (164,380) 5,910,949 5,910,949 $ 6,285,899 $ 3,645,273 PERCENT OF BUDGET 80.23% 65.08% 78.49% 85.54% 75.90% 100.39% 80.14% 76.52% 66.85% 75.06% 45.99% 0.00% 69.19% 79.62% 0.00% 81.68% 85.23%