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Home My WebLink About2017.05.16_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, May 16, 2017 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call .V 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • May 2, 2017, Regular Meeting • May 9, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 4/29/17 • Monthly Budget Status Report - April 2017 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, May 12, 2017. J%-CU ✓' Sherry Bisho ity Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 2, 2017 The Owasso Public Works Authority met in regular session on Tuesday, May 2, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, April 28, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 9:31 pm. The Mayor moved to Item #4 Roll Call, then resumed with Item #2. 2. Election of Chair Chair Dunn called for a nomination for Chair. Mr. Bonebrake moved, seconded by Ms. Moberly to nominate Lyndell Dunn for Chair. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 3. Election of Vice -Chair Chair Dunn called for a nomination for Vice- Chair. Mr. Bush moved, seconded by Ms. Moberly to nominate Chris Kelley for Vice - Chair. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 4. Roll Call Present Absent Chair - Lyndell Dunn None Vice -Chair - Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • April 18, 2017, Regular Meeting B. Approve claims Dr. Kelley moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $531,629.67. OPWA May 2, 2017 Page 2 YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda None 7. Report from OPWA Manager None 8. Report from OPWA Attorney 9. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports- Pay Period Ending Date 4/15/17 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 11. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5 -0 and the meeting adjourned at 9:33 pm. Lyndell Dunn, Chair Juliann M. Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, May 9, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, May 9, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, May 5, 2017. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:04 pm. Present Mayor /Chair- Lyndell Dunn Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee -Jeri Moberly A quorum was declared present. Absent Vice - Mayor /Vice -Chair - Chris Kelley 2. Discussion relating to a request for an executive session for the purpose of discussing the annual evaluation and personnel matters of the City Manager and the City Attorney as provided for in Title 25, O.S. § 307(B)(1) Ms. Moberly moved, seconded by Mr. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4 -0 Bonebrake to enter into executive session. At 6:05 pm, the Council, along with Warren Lehr and Jim & Jeanine Rhea of Greenwood Performance, entered into executive session. At 6:25 pm, Warren Lehr exited executive session. At 7:20 pm, the Council returned to open session. 3. Discussion relating to Alarm Registration, Failure to Register, and False Alarm Ordinance and Resolution Scott Chombless and Bill Allen presented the item and discussion was held. During the May 2, 2017 Council meeting, action on this item was tabled to the May 16, 2017, Council meeting. Staff will recommend that no action be taken on this item on May 16 and that it be on the June 13 work session agenda for further discussion. 4. Discussion relating to a Proposal for Professional Services for Economic Development Strategic Planning Chelsea Levo Feary presented the item and discussion was held. Mayor Dunn requested the item be placed on the June 13, 2017 work session agenda for further discussion. 5. Discussion relating to Festival Park Larry Langford presented a revised project scope and discussion was held. It was further explained the project would be presented to the Capital Improvements Committee for consideration and action. 6. Discussion relating to Addendum No. 9 and Addendum No. 10 to Master Services Agreement for E 9 -1 -1 Services Larry White presented the item and discussion was held. It was further explained that an item would be placed on the May 16, 2017, Council consent agenda for consideration and action. Owasso City Council, OPWA & OPGA May 9, 2017 Page 2 7. Discussion relating to Board & Committee Appointments and Term Lengths Julie Stevens presented the item and discussion was held. It was further explained that an item would be placed on the June 13, 2017, work session agenda for additional discussion. 8. Discussion relating to Capital Improvements Project Eligibility for Public Safety Vehicles Teresa Willson presented the item and discussion was held. It was further explained that the required public hearing would be held May 16, 2017. 9. Presentation of the proposed FY 2017 -2018 annual operating budget Warren Lehr and Linda Jones presented the item and discussion was held. It was further explained an item would be placed on the May 16, 2017, Council agenda to present the budget proposal, followed by the required public hearing to be held June 6, 2017. 10. Discussion relating to City Manager items • Monthly sales tax report - Linda Jones presented the sales tax report. • City Manager report - Warren Lehr announced various community events and acknowledged High School regional and state champion teams. 11. City Council /Trustee comments and inquiries Mayor Dunn announced the Masonic Lodge is hosting a grant presentation on May 23, 2017, and the City Council is welcome to attend. 12. Adjournment The meeting adjourned at 9:50 pm. Lyndell Dunn, Mayor /Chair Juliann M. Stevens, Minute Clerk Claims List 5/16/2017 Budget Unit Title Vendor Name I Payable Description jPayment Amount OPWA JAMERICM MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 238.85 TOTAL OPWA 238.85 OPWA ADMINISTRATION JPMORGAN CHASE BANK LOWES -PW DOOR SUPPLIES 24.76 AT &T LONG DISTANCE PHONE BILL 11.66 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 141.90 UNIFIRST HOLDINGS LP UNIFORM CLEANING 36.17 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.87 CITY GARAGE LABOR/OVERHEAD - MAY, 201 170.33 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - APRIL, 2 58.72 CITY GARAGE VEH PARTS PURCH - APRIL, 970.20 JPMORGAN CHASE BANK CHAMBER- LUNCHEON 15.00 AT &T CONSOLIDATED PHONE BILL 152.57 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 262.43 UNIFIRST HOLDINGS LP JUNIFORM CLEANING 33.77 TOTAL OPWA ADMINISTRATION 1,913.38', UTILITY BILLING TYRONE EUGENE DINKINS IMETER READER 272.40 TODD C. KIMBALL METER READER 570.60 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,288.18 TOTAL UTILITY BILLING 2,131.18 WATER JPMORGAN CHASE BANK ATWOOD- SAMPLE BAGS 14.97 KATHY H THOMAS, PHD CRISIS INTERVENTION TRAIN 100.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.87 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.87 JPMORGAN CHASE BANK HD SPLY - REFUND -3141 CITY OF TULSA UTILITIES WATER 93,787.63 CITY OF TULSA UTILITIES WATER 123,256.66 CITY GARAGE VEH PARTS PURCH - APRIL, 132.05 FLEETCOR TECHNOLOGIES FUELMAN EXP- APRIL, 2017 618.48 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - APRIL, 2 96.35 CITY GARAGE LABOR /OVERHEAD - MAY, 201 1,986.41 CITY OF TULSA DEPT OF FINANCE LAB SERVICES FOR APRIL 500.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 50.87 JPMORGAN CHASE BANK HD SPLY- REPAIR CLAMPS 441.00 JPMORGAN CHASE BANK HD SPLY - RISERS 83.10 JPMORGAN CHASE BANK HD SPLY- METER/SETTER 1,693.38 JPMORGAN CHASE BANK HD SPLY -SHARP SHOOTER 54.67 JPMORGAN CHASE BANK HD SPLY - HYDRANT EXTENSION 415.00 JPMORGAN CHASE BANK HD SPLY -METER SET 1,979.52 VERDIGRIS VALLEY ELECTRIC COOP IWATER CONTROL ELECTRIC 30.60 Page 1 Claims List 5/16/2017 Budget Unit Title Vendor Name Payable Description IPayment Amount TOTAL WATER 225,309.02 WASTEWATER TREATMENT JPMORGAN CHASE BANK TULCO OILS -GBT HYDR OIL 190.20 JPMORGAN CHASE BANK OREILLY -GARB CLEANER 19.48 AT &T LONG DISTANCE PHONE BILL 0.15 JPMORGAN CHASE BANK WALMART - POSTER FRAMES 32.28 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 32.98 JPMORGAN CHASE BANK GRAINGER- GLOVES 18.75 UNIFIRST HOLDINGS LP UNIFORM CLEANING 72.29 CITY GARAGE LABOR/OVERHEAD - MAY, 201 907.66 FLEETCOR TECHNOLOGIES FUELMAN EXP- APRIL, 2017 448.82 JPMORGAN CHASE BANK KOMLINE -BELT REPAIR 250.00 JPMORGAN CHASE BANK KOMLINE -UPPER BELT 1,577.59 JPMORGAN CHASE BANK FORT BEND- POLYMER 2,816.00 JPMORGAN CHASE BANK FORT BEND- POLYMER 1,422.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 58.63 JPMORGAN CHASE BANK ATWOOD -SHOP TOWELS 28.85 JPMORGAN CHASE BANK HOME DEPOT - SOCKET EXT 31.79 JPMORGAN CHASE BANK GRAINGER -FUSES 22.36 JPMORGAN CHASE BANK NCL- MICROSCOPE SLIDES 28.92 JPMORGAN CHASE BANK NCL- REAGENTS FOR BOD 48.31 VERIZON WIRELESS WIRELESS CONNECTION 80.02 AT &T CONSOLIDATED PHONE BILL 67.01 UNIFIRST HOLDINGS LP JUNIFORM CLEANING 53.46 TOTAL WASTEWATER TREATMENT 8,207.55 WASTEWATER COLLECTIONt UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.08 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK HD SPLY - MANHOLE REPAIR 258.80 JPMORGAN CHASE BANK ANCHOR STONE -ROCK 69.75 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 56.95 UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.08 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 183.12 FLEETCOR TECHNOLOGIES FUELMAN EXP - APRIL, 2017 158.45 CITY GARAGE LABOR/OVERHEAD - MAY, 201 1,250.25 BLUE ENERGY FUELS, LLC CNG FUEL PURCH- APRIL, 2 230.76 UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.08 JETTRUCKING, LLC DIRT 80.00 JPMORGAN CHASE BANK LOWES -WHEEL BARROW 119.00 JPMORGAN CHASE BANK FASTENAL -PARTS 185.92 JPMORGAN CHASE BANK CRETEX- MANHOLE REPAIRS 2,963.38 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 195.96 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 215.77 JPMORGAN CHASE BANK OWASSO OVERHEAD -BAY DOOR 300.00 Page 2 Claims List 5/16/2017 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER COLLECTION; JPMORGAN CHASE BANK OWASSO OVERHEAD -DOOR REP 645.00 JPMORGAN CHASE BANK HD SPLY- MANHOLE REPAIR 165.50 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 499.83 JPMORGAN CHASE BANK HD SPLY - MANHOLE REPAIR 153.20 TOTAL WASTEWATER COLLECTIONS 7,937.90 REFUSE COLLECTIONS JPMORGAN CHASE BANK FASTENAL -FLAT BAR 25.36 JPMORGAN CHASE BANK FASTENAL- BOLTS /NUTS 51.38 JPMORGAN CHASE BANK REPUTATION SVC- REPAIRS 8,032.71 JPMORGAN CHASE BANK WALMART- CAMERA 159.00 L & M DUMPTRUCK & BACKHOE SERVICE YARDWASTE SITE PUSH OFF 3,500.00 CRANE CARRIER COMPANY REPAIR VALVE 70.11 CRANE CARRIER COMPANY REPAIR SHOCK 12 -1 297.64 CRANE CARRIER COMPANY REPAIR WINDOW 103.00 UNITED ENGINES, LLC MICRON ELEMENT /FILTER 477.66 UNIFIRST HOLDINGS LP UNIFORM CLEANING 38.98 CITY GARAGE LABOR/OVERHEAD - MAY, 201 4,179.08 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - APRIL, 2 2,332.53 CITYGARAGE VEH PARTS PURCH - APRIL, 1,752.41 FLEETCOR TECHNOLOGIES FUELMAN EXP- APRIL, 2017 2,677.59 JPMORGAN CHASE BANK EDUCATION TO GO- TRAINING 99.00 COVANTA LANCASTER, INC REFUSE TIPPING FEES 11,127.38 UNIFIRST HOLDINGS LP UNIFORM CLEANING 38.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING 38.98 AT &T 1CONSOLIDATED PHONE BILL 1 11.17 TOTAL REFUSE COLLECTIONS 35,012.96 RECYCLE CENTER AT &T CONSOLIDATED PHONE BILL 11.17 JPMORGAN CHASE BANK LOWES -POLE BARN SUPPLIES 6.97 UNIFIRST HOLDINGS LP UNIFORM CLEANING 13.24 UNIFIRST HOLDINGS LP UNIFORM CLEANING 13.24 CITYGARAGE VEH PARTS PURCH - APRIL, 295.35 UNIFIRST HOLDINGS LP UNIFORM CLEANING 13.24 CITY GARAGE LABOR /OVERHEAD - MAY, 201 351.50 TERMINIX PEST CONTROL 59.00 JPMORGAN CHASE BANK ATWOOD- SHOVEL 19.99 JPMORGAN CHASE BANK LOWES - MATERIALS 1,257,20 JPMORGAN CHASE BANK LOWES- MATERIAL 119.05 JPMORGAN CHASE BANK LOWES-DOOR/HARDWARE 189.54 JPMORGAN CHASE BANK EQUIP ONE - RENTAL 258.00 JPMORGAN CHASE BANK JEQUIP ONE -LIFT RENTAL 129.00 TOTAL RECYCLE CENTER 2,736.49 Page 3 Claims List 5/16/2017 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/29117 Department Payroll Expenses Total Expenses OPWAAdministration 11,216.08 16,520.75 Utility Billing 5,907.72 11,105.05 Water 14,054.80 24,158.68 Wastewater 13,477.16 23,148.41 Wastewater Collection 8,692.19 14,405.19 Refuse 12,920.57 20,874.99 Recycle Center 2,290.40 3,533.60 FUND TOTAL 68,558.92 113,746.67 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2016 -2017 Budgetary Basis Statement of Revenues & Expenses As of April 30, 2017 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 409,927 $ 5,012,786 $ 5,759,000 87.04% 347,120 3,565,868 4,214,500 84.61% 167,965 1,642,552 1,969,325 83.41% 18,804 205,591 262,925 78.19% 943,815 10,426,797 12,205,750 85.43% $ (51,137) $ (671,560) $ (830,833) 80.83% (37,354) (364,252) (462,666) 78.73% (303,214) (3,487,035) (4,279,045) 81.49% (149,769) (1,493,461) (2,164,002) 69.01% (87,153) (1,182,526) (1,895,111) 62.40% (237,654) (2,776,708) (3,268,222) 84.96% (866,280) (9,975,542) (12,899,879) 77.33 % 77,535 451,255 (694,129) $ 5,072 $ 19,578 $ 20,000 97.89% 2,234 14,286 12,275 116.38% - 419,966 424,047 99.04% (83,134) (497,747) (20,902,000) 2.38% (75,829) (43,916) (20,445,678) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ 83,134 $ 1,457,520 $ 21,890,988 Expenditures of long -term debt - (959,774) (988,000) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES 83,134 497,747 20,902,988 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance $ 84,841 $ 905,085 $ (236,819) $ (601,534) 1,418,075 1,418,075 $ 1,721,626 $ 1,181,256