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Home My WebLink About2017.05.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY Council Chambers, Old Central Building t/- C j 109 N Birch, Owasso, OK 74055 I� Regular Meeting 10I> Tuesday, May 16, 2017 - 6:30 pm S� 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • May 2, 2017, Regular Meeting • May 9, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 4/29/ 17 • Monthly Budget Status Report - April 2017 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, May 12, 2017 Sherry Bishop, City Clerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 2, 2017 The Owasso Public Golf Authority met in regular session on Tuesday, May 2, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main St, at 6:00 pm on Friday, April 28, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 9:33 pm. 2. Election of Chair Chair Dunn called for a nomination for Chair. Mr. Bonebrake moved, seconded by Ms. Moberly to nominate Lyndell Dunn for Chair. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5-0 3. Election of Vice -Chair Chair Dunn called for a nomination for Vice -Chair. Mr. Bush moved, seconded by Ms. Moberly to nominate Chris Kelley for Vice -Chair. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5-0 4. Roll Call Present Absent Chair - Lyndell Dunn None Vice -Chair -Chris Kelley Trustee - Doug Bonebrake Trustee - Bill Bush Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes: • April 18, 2017 Regular Meeting B. Approve claims Ms. Moberly moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $18,680.42. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5-0 OPGA May 2, 2017 Page 2 6. Consideration and appropriate action relating to items removed from the Consent Agenda None 7. Report from OPGA Manager None 8. Report from OPGA Attorney None 9. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 4/ 15/ 17 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 11. Adjournment Mr. Bonebrake moved, seconded by Ms. Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried 5-0 and the meeting adjourned at 9:34 pm. Lyndell Dunn, Chair Juliann M. Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, May 9, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, May 9, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, May 5, 2017. 1. Call to Order Mayor/Chair Lyndell Dunn called the meeting to order at 6:04 pm Present Absent Mayor/Chair - Lyndell Dunn Vice-Mayor/Vice-Chair - Chris Kelley Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush Councilor/Trustee -Jeri Moberly A quorum was declared present. 2. Discussion relating to a request for an executive session for the purpose of discussing the annual evaluation and personnel matters of the City Manager and the City Attorney as provided for in Title 25, O.S. § 307(B)(1) Ms. Moberly moved, seconded by Mr. Bonebrake to enter into executive session. YEA: Bonebrake, Bush, Moberly, Dunn NAY: None Motion carried: 4-0 At 6:05 pm, the Council, along with Warren Lehr and Jim & Jeanine Rhea of Greenwood Performance, entered into executive session. At 6:25 pm, Warren Lehr exited executive session. At 7:20 pm, the Council returned to open session. 3. Discussion relating to Alarm Registration, Failure to Register, and False Alarm Ordinance and Resolution Scott Chambless and Bill Allen presented the item and discussion was held. During the May 2, 2017 Council meeting, action on this item was tabled to the May 16, 2017, Council meeting. Staff will recommend that no action be taken on this item on May 16 and that it be on the June 13 work session agenda for further discussion. 4. Discussion relating to a Proposal for Professional Services for Economic Development Strategic Planning Chelsea Levo Feary presented the item and discussion was held. Mayor Dunn requested the item be placed on the June 13, 2017 work session agenda for further discussion. 5. Discussion relating to Festival Park Larry Langford presented a revised project scope and discussion was held. It was further explained the project would be presented to the Capital Improvements Committee for consideration and action. 6. Discussion relating to Addendum No. 9 and Addendum No. 10 to Master Services Agreement for E 9-1-1 Services Larry White presented the item and discussion was held. it was further explained that an item would be placed on the May 16, 2017, Council consent agenda for consideration and action. Owasso City Council, OPWA & OPGA May 9, 2017 Page 2 7. Discussion relating to Board & Committee Appointments and Term Lengths Julie Stevens presented the item and discussion was held. it was further explained that an item would be placed on the June 13, 2017, work session agenda for additional discussion. 8. Discussion relating to Capital Improvements Project Eligibility for Public Safety Vehicles Teresa Willson presented the item and discussion was held. It was further explained that the required public hearing would be held May 16, 2017. 9. Presentation of the proposed FY 2017-2018 annual operating budget Warren Lehr and Linda Jones presented the item and discussion was held. It was further explained an item would be placed on the May 16, 2017, Council agenda to present the budget proposal, followed by the required public hearing to be held June 6, 2017. 10. Discussion relating to City Manager items • Monthly sales tax report - Linda Jones presented the sales tax report. • City Manager report - Warren Lehr announced various community events and acknowledged High School regional and state champion teams. 11. City Council/Trustee comments and inquiries Mayor Dunn announced the Masonic Lodge is hosting a grant presentation on May 23, 2017, and the City Council is welcome to attend. 12. Adjournment The meeting adjourned at 9:50 pm. Lyndell Dunn, Mayor/Chair Juliann M. Stevens, Minute Clerk Claims List 5/16/2017 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 903.86 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 62.30 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,441.70 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 748.86 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 542.28 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 40.88 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 117.70 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 258.65 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 39.10 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 201.81 BGR DAILY ACCT. REIMB GOLF PETTY CASH 813.40 JPMORGAN CHASE BANK SAMSCLUB-FOOD 66.26 JPMORGAN CHASE BANK EXEC COFFEE -BEVERAGES 83.89 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 13.00 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 45.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 661.94 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 258.86 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 169.78 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 795.44 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 995.16 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 49.43 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 52.18 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 82.47 TOTAL OPGA 8,443.95 CARTOPERATIONS JPMORGAN CHASE BANK ADVANCEAUTO-BLADES 1.82 TOTAL CART OPERATIONS 1.82 COURSE MAINT JPMORGAN CHASE BANK PRESTIGE FLAG -FLAGS 632.62 TCF NATIONAL BANK MAINTENANCE CART LEASE 1,160.00 HOLLIDAY SAND & GRAVEL CO SAND 1,160,70 JPMORGAN CHASE BANK LOWES-VALVE BOXES 43.96 JPMORGAN CHASE BANK LOWES-DRAIN PIPE 6.63 JPMORGAN CHASE BANK CHEMSEARCH-SOLVENT 152.19 JPMORGAN CHASE BANK LOWES-IRRIGATION SUPPLIES 22.64 CITY GARAGE LABOR/OVERHEAD - MAY, 201 71.83 JPMORGAN CHASE BANK CHEMSEARCH-CREDIT -456.56 JPMORGAN CHASE BANK OREILLY-CORE CREDIT -18.00 CITY GARAGE VEH PARTS PURCH-APRIL, 15,60 AT&T LONG DISTANCE PHONE BILL 0,07 VERIZON WIRELESS WIRELESS CONNECTION 40.95 AT&T CONSOLIDATED PHONE BILL 11.17 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 48.92 JPMORGAN CHASE BANK OREILLY-CORE CREDIT -28.00 Page 1 Claims List 5/16/2017 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT... JPMORGAN CHASE BANK OREILLY-HYDR HOSE REPAIR 27.07 JPMORGAN CHASE BANK OREILLY-HYDRAULIC OIL 46.99 JPMORGAN CHASE BANK ROBERTSON-TURF TIRE 78.45 JPMORGAN CHASE BANK ROBERTSON-TURF TIRE 131.50 JPMORGAN CHASE BANK PIONEER REVERE -PAINT 175.50 TOTAL COURSE MAINT 3,324.23 FOOD & BEV JPMORGAN CHASE BANK LOWES-ICE MACHINE PARTS 49.25 JPMORGAN CHASE BANK SAMSCLUB-SUPPLIES 25.34 JPMORGAN CHASE BANK UNITED LINENS -RENTALS 32.63 JPMORGAN CHASE BANK MURPHY-BEVERAGE SUPPLIES 777.33 TOTAL FOOD & BEV 884.55 GOLFADMIN JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 300.00 JPMORGAN CHASE BANK ACUSHNET-PROMO BALLS 701.12 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 209.85 AT&T CONSOLIDATED PHONE BILL 89.35 AT&T LONG DISTANCE PHONE BILL 1.09 SOUTH CENTRAL GOLF INC ADVERTISEMENT 750.00 TOTAL GOLF ADMIN 2,051.41 14,705.9 FUND GRAND TOTAL OPGA GRAND TOTAL $14,705.96 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/29/17 Department Payroll Expenses Total Expenses Golf Shop Operations 2,253.00 3,712.53 Cart Operations 1,497.44 1,681.32 Golf Course Operations 10,780.41 16,419.94 Food & Beverage 2,349.94 3,794.75 General & Administration 3,405.75 5,103.59 FUND TOTAL 20,286.54 30,712.13 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of April 30, 2017 April 30, 2017 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees $ 44,722 $ 362,153 $ 567,300 63.84% Merchandise sales 12,576 99,742 140,000 71.24% COS --merchandise (10,449) (78,571) (100,000) 78.57% Cart Rental 12,768 97,032 130,000 74.64% Food & beverage 11,025 100,445 189,300 53.06% COS -- food & beverage (5,295) (42,450) (86,000) 49.36% Other Revenue 64 641 700 91.57% TOTAL OPERATING REVENUES $ 65,412 $ 538,993 $ 841,300 64.07% OPERATING EXPENSES: Golf Shop $ (8,876) $ (99,148) $ (137,069) 72.33% Cart Operations (8,653) (96,846) (115,564) 83.80% Golf Course Maintenance (54,626) (527,437) (627,659) 84.03% Food & Beverage (12,695) (102,678) (137,365) 74.75% Golf Administration (17,453) (182,501) (220,612) 82.72% TOTAL OPERATING EXPENSES $ (102,303) $ (1,008,609) $ (1,238,269) 81.45% OPERATING INCOME (LOSS) $ (36,891) $ (469,616) $ 1396,969) Transfer from General $ 50,000 $ 300,000 $ 450,000 66.67% TOTAL OTHER REVENUES $ 50,000 $ 300,000 $ 450,000 66.67% NET INCOME (LOSS) $ 13,109 $ (169,616) $ 53,031 ENCUMBRANCES OUTSTANDING $ (32,943) FUND BALANCE (Budgetary Basis) Beginning Balance (3,454,647) (3,454,647) Ending Balance $ (3,657,207) $ (3,401,616)