HomeMy WebLinkAbout2017.06.06_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE .
OWASSO CITY COUNCIL
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055
Regular Meeting
Tuesday, June 6, 2017 - 6:30 pm
1. Call to Order
Mayor Lyndell Dunn
2. Invocation
Matt Thomason, Executive Minister of First Church
3. Flag Salute
4. Roll Call
5. Presentation of the Character Trait of Humility
RECEI
JUN 0 2 20117
City Clerk's Once
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (Ail matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• May 16, 2017, Regular Meeting
B. Approve claims
C. Accept in -kind donations valued at $2,042.58 for the Community Center
Department
7. Consideration and appropriate action relating to items removed from the Consent Agenda
PUBLIC HEARING
8. The City Council will conduct a public hearing for the purpose of receiving citizen comments
relating to the Proposed Budget for fiscal year 2017 -18
Warren Lehr
9. Consideration and appropriate action relating to Resolution 2017 -05, amending the Capital
Improvement Project list to include Public Safety Vehicles
Warren Lehr
Staff recommends approval of Resolution 2017 -05.
10. Consideration and appropriate action relating to the International Association of Firefighters
(IAFF) Local #2789 Fiscal Year 2017 -2018 Contract
Michele Dempster
Staff recommends ratification of the 2017 -2018 contract with the IAFF Local #2789 and
authorization for the Mayor to execute the contract.
11. Consideration and appropriate action relating to the First Amendment to Employment
Agreement between the City and City Attorney, Julie Lombardi.
Michele Dempster
Owasso City Council
June 6, 2017
Page 2
12. Consideration and appropriate action relating to the Employment Agreement between the
City and City Manager, Warren Lehr.
Michele Dempster
13. Consideration and appropriate action relating to a contract for engineering services for the
2017 Traffic Signal System Timing Study
Tim Doyle
Staff recommends approval of the Agreement for Engineering Services with Kimley -Horn and
Associates, Inc. of Oklahoma City, Oklahoma, in the amount of $52,000.
14. Consideration and appropriate action relating to Resolution 2017 -06, retaining legal services
to defend the City of Owasso, and providing a legal defense for Chief of Police Scott
Chambless, in the litigation styled Mike Denton v. Scoff Chambless, Kevin Lanham, Chris
Leamon, and City of Owasso, United States District Court for the Northern District of
Oklahoma.
Julie Lombardi
Staff recommends approval of Resolution 2017 -06.
15. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing confidential communications between the City Council and the City
Attorney concerning litigation styled City of Owasso v. Doris Barnes, et al, as provided for in
Title 25, O.S. § 307(B)(4)
Julie Lombardi
16. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing negotiations with the Fraternal Order of Police, Lodge No. 149, as
provided for in Title 25, O.S. § 307(B)(2)
Michele Dempster
17. Report from City Manager
• Monthly Public Works Project Status Report
18. Report from City Attorney
19. Report from City Councilors
20. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Reports -
• Pay Period Ending Date 5/13/17
• Pay Period Ending Date 5/27/17
• Health Care Self- Insurance Claims - dated as of 611117
21. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
Owasso City Council
June 6, 2017
Page 3
22. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall,
200 S Main St, at 6:00 pm on Friday, June 2, 2017.
Sherry Bisho City Clerk �/
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, May 16, 2017
The Owasso City Council met in regular session on Tuesday, May 16, 2017, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on
Friday, May 12, 2017.
1. Call to Order
Mayor Lyndell Dunn called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Reverend Blake Altman of Trinity Presbyterian Church.
3. Flag Salute
Councilor Moberly led the flag salute.
4. Roll Call
Present
Mayor- Lyndell Dunn
Vice - Mayor -Chris Kelley
Councilor -Doug Bonebrake
Councilor -Bill Bush
Councilor - Jeri Moberly
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
Absent
None
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is
non - debatable.)
A. Approve minutes
• May 2, 2017, Regular Meeting
• May 9, 2017, Regular Meeting
B. Approve claims
C. Approve Addendum No. 9 to the Master Services Agreement between the
Regional 9 -1 -1 Board and Southwestern Bell Telephone (AT &T Oklahoma) and
authorize the Mayor to sign the Addendum
D. Approve Addendum No. 10 to the Master Services Agreement between the
Regional 9 -1 -1 Board and Southwestern Bell Telephone (AT &T Oklahoma) and
authorize the Mayor to sign the Addendum
Ms. Moberly moved, seconded by Mr. Bush to approve the Consent Agenda with claims
totaling $1,252,327.61 and addendum total of $16.38.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
Owasso City Council
May 16, 2017
Page 2
6. Consideration and appropriate action relating to items removed from the Consent
Agenda
None
Consideration and appropriate action relating to Ordinance 1103, repealing Part Ten
(10), Offenses and Crimes, Chapter Eight (8), Alarms, Sections 10 -801 through 10 -809, and
enacting Sections 10 -801 through 10 -808 of the Code of Ordinances Establishing
Definitions, Regulations, Registration, and Authorizing Fees for Residential, Commercial,
and Governmental False Alarms
This item was tabled from the May 2, 2017, meeting. Mayor Dunn recommended that
action on this item be postponed until a future meeting and that discussion be continued
at the June 13, 2017, work session meeting.
There were no comments from the audience. Mr. Bonebrake moved, seconded by Dr.
Kelley to postpone until a future meeting.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
8. Consideration and appropriate action relating to Resolution 2017 -05, establishing fees for
Alarm Registration, Failure to Register, and False Alarm Responses
This item was tabled from the May 2, 2017, meeting. Mayor Dunn recommended that
action on this item be postponed until a future meeting and that discussion be continued
at the June 13, 2017, work session meeting.
There were no comments from the audience. Mr. Bonebrake moved, seconded by Dr.
Kelley to postpone until a future meeting.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
PUBLIC HEARING
9. The City Council will conduct a public hearing for the purpose of receiving citizen input
relating to amending the list of Capital Improvement projects eligible for funding from the
Capital Improvements Fund to include Public Safety Vehicles
Teresa Willson presented the item. The Capital Improvements Committee voted to
recommend amending the project list to include Public Safety Vehicles.
The Mayor opened the Public Hearing for comment. There were no comments or
questions from the audience.
10. Presentation of the Proposed FY 2017 -2018 annual operating budget
Warren Lehr, along with Linda Jones, presented the proposed budget for Fiscal Year
2017 -2018.
There were no comments from the audience. After discussion, it was explained that an
item will be placed on the June 6, 2017, Council meeting for a Public Hearing, an item
will be placed on the June 13, 2017, Work Session, and an item will be on the June 20,
2017, Council meeting for adoption of the budget.
Owasso City Council
May 16, 2017
Page 3
11. Consideration and appropriate action relating to acceptance of a land donation
including a detention facility adjacent to the Country Estates Phase I residential
subdivision
Roger Stevens presented the item recommending acceptance of 3.183 acres of land on
E 116 Street North, which includes a detention facility, located adjacent to the Country
Estates Phase I subdivision.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Moberly to accept the land donation, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
12. Consideration and appropriate action relating to amending the agreement for
professional engineering services for the East 116 Street North Project from Garnett Road
to North 129 East Avenue
Daniel Dearing presented the item recommending approval of Amendment No. 1 to the
Agreement for Professional Engineering Services with Guy Engineering Services, Inc. in the
amount of $40,819.00.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Dr. Kelley to approve Amendment No. 1 to the agreement in the amount
of $40,819 with Guy Engineering Services, Inc., as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
13. Consideration and appropriate action relating to award of a bid for the skate park
lighting project
Larry Langford presented the item recommending award of a bid to Third Generation
Electric, Inc. of Tulsa, Oklahoma, in the amount of $125,400 for the construction of skate
park lighting and authorization to execute the contract.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Dr. Kelley to award the bid to Third Generation Electric, Inc. in the amount
of $125,400, and authorize the Mayor to execute the contract, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
14. Consideration and appropriate action relating to a budget amendment in the Park
Development Fund
Larry Langford presented the item recommending approval of a budget amendment in
the Park Development Fund increasing the appropriation for expenditures by $56,000.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Bush to approve the budget amendment increasing the appropriation
for expenditures, as recommended.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
Owasso City Council
May 16, 2017
Page 4
15. Consideration and appropriate action relating to a request for an executive session for
the purpose of discussing the annual evaluation and contract of the City Attorney as
provided for in Title 25, O.S. § 307(6)(1)
16. Consideration and appropriate action relating to a request for an executive session for
the purpose of discussing the annual evaluation and contract of the City Manager as
provided for in Title 25, O.S. § 307(B)(1)
Mayor Dunn presented items 15 and 16 to be voted together, Mr. Bush moved,
seconded by Dr. Kelley to enter into executive session.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
At 7:37 pm, the Council, along with Julie Lombardi, entered into executive session.
At 8:09 pm, Julie Lombardi exited the executive session.
At 8:09 pm, Warren Lehr entered into the executive session.
At 8:46 pm, Warren Lehr exited the executive session.
At 8:51 pm, the Council returned to open session.
17. Report from City Manager
Mr. Lehr acknowledged recent city events - Yard Waste, Owasso CARES and Keep
Owasso Clean. Also, announced the selection of Jon Wintle as Deputy Fire Chief to
begin May 22, 2017.
18. Report from City Attorney
None
19. Report from City Councilors
Mr. Bonebrake commented on the Community Police Training event on May 13, 2017.
20. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report- Pay Period Ending Date 4/29/17
• Health Care Self- Insurance Claims - dated as of 5/11/17
• Monthly Budget Status Report - April 2017
21. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda)
None
22. Adjournment
Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried 5 -0 and the meeting adjourned at 8:56 pm.
Lyndell Dunn, Mayor
Lisa Wilson, Minute Clerk
Fund
01 GENERAL
Claims List - 6/6/2017
Vendor Name
AEP IPSO
AT&T
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
Payable Description Payment
Amount
ELECTRIC USE
$125.83
CONSOLIDATED PHONE
$26.17
CROWN AWARD - SUPPLIES
$113.85
DNA MOTOR -PARTS
$102.33
FLAGS UNLMIT- SUPPLIES
$97.79
LOWES- SUPPLIES
$21.22
SPAY OK- STERILIZATION
$45.00
WALMART- SUPPLIES
$155.55
GEN ANIMAL CONTROL -Total
$687.74
AEP IPSO
ELECTRIC USE
$20.17
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$133.25
SPOK, INC.
PAGER USE
$8.88
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
$14.82
GEN CEMETERY -Total
$177.12
CENTER FOR ECONOMIC DEVELOPMENT
LEGAL CONSULTING SERVICES
$3,100.00
GEN COM DEV TIF -Total
$3,100.00
AEPIPSO
ELECTRIC USE
$868.16
AT&T
CONSOLIDATED PHONE
$40.98
DRAKE SYSTEMS INC
COPIER LEASE
$230.71
GRAND GATEWAY ECO. DEV. ASSC.
APRIL SENIOR FARES
$267.00
HALF MOON PLUMBING, INC
ICE MACHINE REPAIR
$280.00
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$110.77
JPMORGAN CHASE BANK
HOBBY LOBBY - SUPPLIES
$83.89
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$43.08
JPMORGAN CHASE BANK
MYSRCENTER -CHECK IN SYSTE
$125.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$19.99
JPMORGAN CHASE BANK
REASORS- SUPPLIES
$4.00
JPMORGAN CHASE BANK
VOLUNTEER APPRECIATION
$300.00
MAGIC REFRIGERATION CO
FREEZER REPAIR
$351.50
GEN COMMUNITY CENTER -Total
$2,725.08
FELKINS ENTERPRISES, LLC
BUSINESS CARDS
$30.00
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$9.98
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$47.16
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
$250.00
KENNETH LIVINGSTON
MOWING
$600.00
GEN COMMUNITY DEVELOPMENT -Total
$937.14
JPMORGAN CHASE BANK
ECONOMIST- SUBSCRIPTIO
$190.00
JPMORGAN CHASE BANK
LODGING EXPENSE
$212.02
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$991.48
GEN ECONOMIC DEV -Total
$1,393.50
11
Claims List - 616(2017
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL AEP /PSO ELECTRIC USE $94.19
AT &T CONSOLIDATED PHONE $14.82
GEN EMERG PREPAREDNESS - Total $109.01
UNIFIRST HOLDINGS LP UNIFORM CLEANING $35.42
UNITED STATES CELLULAR CORPORATION PW CELL PHONES $40.38
GEN ENGINEERING -Total
$75.80
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$142.21
GEN FINANCE -Total
CONSOLIDATED PHONE
$142.21
AEP /PSO
ELECTRIC USE
$2,376.25
AT &T
CONSOLIDATED PHONE
$634.41
DAVID L. WEATHERFORD
GENERAL MATTERS
$792.00
JPMORGAN CHASE BANK
ADMIRAL EXPR - SUPPLIES
$119.96
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$68.47
JPMORGAN CHASE BANK
AMER WSTE- REFUSE SERV
$81.32
GEN GENERAL GOVERNMENT -Total
$4,072.41
AEP /PSO
ELECTRIC USE
$72.95
AT &T
CONSOLIDATED PHONE
$14.82
GEN HISTORICAL MUSEUM -Total
$87.77
GREENWOOD CONSULTING
CM EVALUATION
$3,000.00
JPMORGAN CHASE BANK
AMAZON -COAT RACK
$23.94
JPMORGAN CHASE BANK
AMAZON -ID CARD SUPPLY
$43.82
JPMORGAN CHASE BANK
CHARACTER BULLETINS
$1,722.24
JPMORGAN CHASE BANK
GALLUP - STRENGTHFINDER
$15.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$36.70
GEN HUMAN RESOURCES -Total
$4,841.70
AT &T
CONSOLIDATED PHONE
$21.44
AV CAPTURE ALL, INC.
RENEWAL COUNCIL AUDIO
$2,388.00
JPMORGAN CHASE BANK
COX -CITY INTERNET
$1,350.00
JPMORGAN CHASE BANK
GODADDY.COM- DOMAIN
$15.17
JPMORGAN CHASE BANK
HOSTICA- HOSTING FEES
$64.75
JPMORGAN CHASE BANK
PAYPAL- GROUNDING LUG
$51.00
JPMORGAN CHASE BANK
PAYPAL- GROUNDING WIRES
$30.00
JPMORGAN CHASE BANK
PAYPAL -PHONE SYS CARD
$31.01
JPMORGAN CHASE BANK
PAYPAL- REFUND SHIPPING
($11.50)
JPMORGAN CHASE BANK
PAYPAL - WARRANTY
$0.99
JPMORGAN CHASE BANK
PAYPAL -WIRE LUGS
$29.44
JPMORGAN CHASE BANK
SUGA- CONFERENCE FEES
$87.00
JPMORGAN CHASE BANK
SUGA - LODGING EXPENSE
$651.00
JPMORGAN CHASE BANK
SUGA- MEMBERSHIP FEE
$195.00
JPMORGAN CHASE BANK
SUGA - REGISTRATION
$410.00
2
Claims List - 6/6/2017
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL GEN INFORMATION TECH -Total
ELECTRIC USE
$5,313.30
JPMORGAN CHASE BANK
MEETING EXPENSE
$145.00
JPMORGAN CHASE BANK
OK BAR ASSOC -CARD
$10.00
JPMORGAN CHASE BANK
REASORS- REFUND
($2.94)
JPMORGAN CHASE BANK
REASORS- SUPPLIES
$35.93
JPMORGAN CHASE BANK
TRAINING EXPENSE
$9.20
JPMORGAN CHASE BANK
TRAVELEXPENSE
$28.42
TREASURER PETTY CASH
PASTOR MEETING EXPENS
$12.00
GEN MANAGERIAL -Total
CORNERSTONE -PARTS
$237.61
JPMORGAN CHASE BANK
CTR EXEC -OMCCA
$225.00
JPMORGAN CHASE BANK
CONFERENCE
$61.80
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$4.39
YOUTH SERVICES OF TULSA
YOUTH SERVICES
$4,125.00
GEN MUNICIPAL COURT -Total
$4,354.39
AEP IPSO
ELECTRIC USE
$1,454.33
ANDREA SMITH
JANITORIAL SERVICE
$1,450.00
AT &T
CONSOLIDATED PHONE
$34.05
JPMORGAN CHASE BANK
ADVANCE AUTO -TOW STRAP
$26.67
JPMORGAN CHASE BANK
ATWOOD -FLAG SUPPLIES
$3.67
JPMORGAN CHASE BANK
ATWOOD- GLOVES
$10.99
JPMORGAN CHASE BANK
ATWOOD- SAFETY GLASSES
$9.99
JPMORGAN CHASE BANK
ATWOOD - SAFETY SUPPLIES
$9.99
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
$55.00
JPMORGAN CHASE BANK
CORNERSTONE- SPRAYER
$12.99
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$61.80
JPMORGAN CHASE BANK
CORNERSTONE - TRIMMER
$390.22
JPMORGAN CHASE BANK
CORNERSTONE -WEED SPRAY
$69.99
JPMORGAN CHASE BANK
LIBERTY FLAGS -FLAG PARTS
$77.32
JPMORGAN CHASE BANK
LOWES- CONCRETE
$16.56
JPMORGAN CHASE BANK
LOWES - LANDSCAPING TOOLS
$74.94
PROTECTION ONE ALARM MONITORING
ALARM SERVICE
$73.94
INC
UNIFIRST HOLDINGS LP
PARK STAFF UNIFORMS
$71.88
WASHINGTON CO RURAL WATER
WATER SERVICE
$4348
DISTRICT
GEN PARKS -Total
$3,947.81
AEP /PSO
ELECTRIC USE
$280.09
AT &T
CONSOLIDATED PHONE
$295.93
DEPARTMENT OF PUBLIC SAFETY
OLETS FEE
$350.00
JPMORGAN CHASE BANK
ADMIRAL EXPR- SUPPLIES
$179.94
JPMORGAN CHASE BANK
AMAZON -BOOKS
$19.48
JPMORGAN CHASE BANK
AMAZON - REPAIR
$142.78
3
Claims List - 616/2017
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
APCO INT- TRAINING
$1,069.00
JPMORGAN CHASE BANK
INTERSTATE- REPAIR
$138.60
JPMORGAN CHASE BANK
OFFICE DEPOT - REPAIR
$184.72
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$95.04
JPMORGAN CHASE BANK
WALMART- PRISON BOARD
$89.04
TREASURER PETTY CASH
NOTARY
$10.00
GEN POLICE COMMUNICATIONS -Total
CORNERSTONE- SUPPLIES
$2,854.62
SANDOVAL CUSTOM CREATIONS INC
SURVEILLANCE EQUPMT
$1,630.00
GEN POLICE DA REV DRUG -Total
$1,630.00
SANDOVAL CUSTOM CREATIONS INC
SURVEILLANCE EQUPMT
$6,770.00
GEN POLICE OT SAFE GRANT -Total
$6,770.00
CINTAS CORPORATION
FIRST AID SUPPLIES
$5.95
JPMORGAN CHASE BANK
BIG POPPYS- TSHIRTS
$336.00
JPMORGAN CHASE BANK
CORNERSTONE - CONCRETE
$162.11
JPMORGAN CHASE BANK
CORNERSTONE -PIPE
$51.19
JPMORGAN CHASE BANK
CORNERSTONE- SUPPLIES
$22.80
JPMORGAN CHASE BANK
DP SPLY- PIPEICOUPLING
$1,161.40
JPMORGAN CHASE BANK
EQUIP ONE - RENTAL
$80.00
JPMORGAN CHASE BANK
EQUIP ONE - REPAIRS
$2,366.98
JPMORGAN CHASE BANK
FASTENAL -BOLTS
$10.23
JPMORGAN CHASE BANK
FASTENAL- RETURN
($14.95)
JPMORGAN CHASE BANK
HD SPLY -STORM INLET HOOD
$188.00
JPMORGAN CHASE BANK
HOME DEPOT - CONCRETE
$326.30
JPMORGAN CHASE BANK
HOME DEPOT- SUPPLIES
$91.33
JPMORGAN CHASE BANK
LOWES - SEALANT
$4.86
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$20.19
JPMORGAN CHASE BANK
MAXWELL SPLY- SEALANT
$266.16
JPMORGAN CHASE BANK
OREILLY- BATTERY
$104.99
JPMORGAN CHASE BANK
OREILLY -FUSES
$3.49
JPMORGAN CHASE BANK
P &K EQUIP -COIL
$106.89
JPMORGAN CHASE BANK
QUALITY TIRE -TUBE
$40.00
JPMORGAN CHASE BANK
SMITH FARM - SPINDLE
$258.75
JPMORGAN CHASE BANK
STANDARD SPLY- BLADES
$50.18
JPMORGAN CHASE BANK
TRANSCO -PPE
$58.60
JPMORGAN CHASE BANK
WW GRAINGER -PPE
$24.51
PRECISION LAWN CARE OF TULSA, LLC
MOWING SERVICE
$7,547.30
SPOK, INC.
PAGER USE
$44.40
TREASURER PETTY CASH
PARKING FEE
$8.00
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
$67.23
GEN STORMWATER -Total $13,392.89
AT &T CONSOLIDATED PHONE $42.87
H
Claims List - 6/6/2017
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
ALARM SVCS -FIRE SYST
$90.00
JPMORGAN CHASE BANK
FASTSIGNS- NAMEPLATE
$19.00
JPMORGAN CHASE BANK
MOTOROLA - ANNUAL DUES
$85.00
OKLAHOMA DEPARTMENT OF LABOR
ELEVATOR INSPECTION
$100.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
$39.81
GEN SUPPORT SERVICES -Total
$376.68
TREASURER PETTY CASH
CC REFUND /AMENT
$50.00
TREASURER PETTY CASH
CC REFUND /ARCHER
$100.00
TREASURER PETTY CASH
CC REFUND /AYALA
$50.00
TREASURER PETTY CASH
CC REFUND /BADONI
$100.00
TREASURER PETTY CASH
CC REFUND /BENDER
$100.00
TREASURER PETTY CASH
CC REFUND /DUNAGAN
$50.00
TREASURER PETTY CASH
CC REFUND /DUNCAN
$100.00
TREASURER PETTY CASH
CC REFUND /GUTHRIE
$50.00
TREASURER PETTY CASH
CC REFUND /RAIRDON
$50.00
TREASURER PETTY CASH
CC REFUND /SMITH
$50.00
TREASURER PETTY CASH
CC REFUND /SWIFT
$100.00
TREASURER PETTY CASH
OC REFUND /PHILLIPS
$100.00
GENERAL -Total
$900.00
GENERAL -Total
$58,126.78
20 AMBULANCE SERVICE JPMORGAN CHASE BANK
ADVANCE AUTO -PARTS
$10.84
JPMORGAN CHASE BANK
AMERICAN - AIRFARE
$513.80
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$928.18
JPMORGAN CHASE BANK
EXCELLANCE -AMB REPAIR
$2,987.25
JPMORGAN CHASE BANK
FIRE & SAFETY -AMB PARTS
$467.00
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
$43.50
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
$606.90
JPMORGAN CHASE BANK
IMAGENET- COPIER RENTAL
$440.17
JPMORGAN CHASE BANK
LODGING EXPENSE
$1,084.84
JPMORGAN CHASE BANK
LOWES- VEHICLE PART
$0.75
JPMORGAN CHASE BANK
MIDSTATE -AMB REPAIR
$138.41
JPMORGAN CHASE BANK
OREILLY- HEADLIGHT
$8.24
JPMORGAN CHASE BANK
OREILLY- VEHICLE PART
$8.24
JPMORGAN CHASE BANK
ROADSHIELD -MEDIC 5 REPAIR
$75.00
JPMORGAN CHASE BANK
SO ANESTHESIA - MEDICATION
$74.85
JPMORGAN CHASE BANK
SO ANESTHESIA- SUPPLIES
$294.71
JPMORGAN CHASE BANK
SUMMIT TRUCK - REPAIR
$697.34
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$200.03
JPMORGAN CHASE BANK
ZOLL MED- SUPPLIES
$138.50
JPMORGAN CHASE BANK
ZOLL- MEDICATIONS
$244.36
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
$217.30
5
Claims List - 6/6/2017
Fund
Vendor Name
Payable Description
Payment
OREILLYS- TRAILER PART
$49.97
JPMORGAN CHASE BANK
Amount
20 AMBULANCE SERVICE
MEDICLAIMS INC
BILLING SERVICES
$11,597.47
KEEP OKLAHOMA BEAUTIFUL INC
AMB SERVICES AMBULANCE -Total
$150.00
$20,777.68
PRINT - INSTALL- TRAILER LOG
AMERICAN MUNICIPAL SERVICES CORP.
COLLECTION SERVICES
$24.00
$823.02
TREASURER PETTY CASH
SR AMB DISCNTIVAUGHN
$20.40
STORMWATER -Total
TREASURER PETTY CASH
SR AMB DISCNTIWILKERS
$20.40
TREE REPLACEMENT
AMBULANCE SERVICE -Total
$64.80
AMBULANCE SERVICE
-Total
$20,842.48
21 E -911
COX COMMUNICATIONS
T -1 CIRCUITS FEE
$233.95
INCOG -E911
E911 ADMIN SVC FEES
$8,171.76
JPMORGAN CHASE BANK
TOTAL RADIO -MAINT
$410.00
E911 COMMUNICATIONS -Total
$8,815.71
E -911 -Total
$8,815.71
25 HOTEL TAX
AEPIPSO
ELECTRIC USE
$20.23
GOVERNOR'S ECONOMIC DEVELOPMENT
REGISTRATION FEE
$600.00
JPMORGAN CHASE BANK
ACADEMY - SUPPLIES
$89.97
JPMORGAN CHASE BANK
AMERICAN - AIRFARE
$471.97
JPMORGAN CHASE BANK
DELTA - AIRFARE DUNN
$657.60
JPMORGAN CHASE BANK
LODGING EXPENSE
$419.16
JPMORGAN CHASE BANK
TRAINING EXPENSE
$11.50
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$104.90
JPMORGAN CHASE BANK
TRC- TRAVEL DUNN
$600.00
JPMORGAN CHASE BANK
TRC- TRAVEL KELLEY
$600.00
HOTEL TAX ECON DEV -Total
$3,575.33
UNDERWRAPS
PRINT - INSTALL- TRAILER LOG
$577.02
HOTEL TAX OSNI GRANTS -Total
$577.02
JPMORGAN CHASE BANK
OREILLYS- TRAILER PART
$49.97
JPMORGAN CHASE BANK
P & K -TRIM LINE
$10.65
JPMORGAN CHASE BANK
WALMART - SUPPLIES
$38.36
KEEP OKLAHOMA BEAUTIFUL INC
AFFILIATE DUES
$150.00
UNDERWRAPS
PRINT - INSTALL- TRAILER LOG
$22.98
HOTEL TAX STRONG NEIGHBOR -Total
$271.96
HOTELTAX -Total
$4,424.31
27 STORMWATER MANAGEMENT AEP IPSO
ELECTRIC USE
$448.81
DEPARTMENT OF ENVIRONMENTAL
ANNUAL FEE
$748.11
QUALITY
J.E DIRT WURX LLC
DRAINAGE IMPROVEMENTS
$4,500.00
LOT MAINTENANCE OF OKLAHOMA, INC.
MOWINGfrRIMMING
$823.02
PRECISION LAWN CARE OF TULSA, LLC
MOWING
$1,200.00
STORMWATER -Total
$7,719.94
JERRY L PRIDDY
TREE REPLACEMENT
$200.00
j
Claims List - 616/2017
Fund Vendor Name Payable Description Payment
Amount
27 STORMWATER MANAGEMENT STRMWTR BROOKFIELD -Total $200.00
STORMWATER MANAGEMENT -Total $7,919.94
31 AMBULANCE CAPITAL TREASURER PETTY CASH SR AMB DISCNTNAUGHN $3.60
TREASURER PETTY CASH SR AMB DISCNTANILKERS $3.60
AMBULANCE CAPITAL -Total $7.20
AMBULANCE CAPITAL
-Total
$7.20
34 VISION TAX
GARVER ENGINEERING SERVICES - 11
$17,730.00
37 SALES TAX FIRE AEPlPSO
VSN RECAP MINGO TO GARNET -Total
$17,730.00
VISION TAX -Total
CONSOLIDATED PHONE
$17,730.00
36 CAPITAL PROJECTS GRANT
AMERICAN ELECTRIC POWER UTILITY RELOCATION
$148,362.87
VSN 2025 76TH UTIL RELOC -Total
GRADE LINE CONSTRUCTION
VSN 2025 76THIMAIN INTERS -Total
GROUND LEVEL LLC
VSN 2025 SPORTS PARK RDS -Total
CONSTRUCTION SERVICES - E
SPORTS PARK PARKING
$148,362.87
$102,101.25
$102,101.25
$75,952.50
$75,952.50
CAPITAL PROJECTS GRANT -Total
$326,416.62
37 SALES TAX FIRE AEPlPSO
ELECTRIC USE
$2,71139
AT &T
CONSOLIDATED PHONE
$155.78
BAILEY EVENT CENTER, INC.
TRAINING EXPENSE
$300.00
GARRETT HASTINGS
TUITION REIMBURSEMENT
$899.73
JOHNNY SMITH
TUITION REIMBURSEMENT
$1,509.75
JPMORGAN CHASE BANK
918 CONSTRUCTION - PAINTING
$8,885.00
JPMORGAN CHASE BANK
ADVANCE AUTO -FLUID
$13.79
JPMORGAN CHASE BANK
AMAZON -FS 2 CAMERA
$156.99
JPMORGAN CHASE BANK
AMAZON -HARD DRIVE
$107.99
JPMORGAN CHASE BANK
ATU- TRAINING FEE
$160.00
JPMORGAN CHASE BANK
ATWOODS -JACK
$19.99
JPMORGAN CHASE BANK
CASCOINDUST- UNIFORMS
$1,783.00
JPMORGAN CHASE BANK
CASCO - UNIFORMS
$88.00
JPMORGAN CHASE BANK
CONRAD FIRE - VEHICLE PART
$145.80
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$6.29
JPMORGAN CHASE BANK
CORNERSTONE -TOOL
$38.99
JPMORGAN CHASE BANK
DELL -CHIEF LAPTOP
$1,972.27
JPMORGAN CHASE BANK
DELL - LAPTOP ACCESSORI
$223.78
JPMORGAN CHASE BANK
DRY CLEANING ST- CLEANING
$170.55
JPMORGAN CHASE BANK
DRY CLEANING - UNIFORMS
$248.91
JPMORGAN CHASE BANK
EL TEQUILA- MEETING
$55.36
JPMORGAN CHASE BANK
EMTEC -PEST CONTROL
$85.00
JPMORGAN CHASE BANK
HIDEAWAY - TRAINING EXP
$51.75
JPMORGAN CHASE BANK
JERRY BRAY - APPLIANCE REPR
$247.00
7
Claims List - 6/6/2017
Fund Vendor Name
Payable Description
Payment
AEP IPSO
ELECTRIC USE
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
LOCKE- SUPPLIES
$119.70
JPMORGAN CHASE BANK
LODGING EXPENSE
$455.00
JPMORGAN CHASE BANK
LOWES -DRYER
$309.48
JPMORGAN CHASE BANK
LOWES - EQUIPMENT PARTS
$26.98
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$29.57
JPMORGAN CHASE BANK
LOWES -TOOLS
$51.10
JPMORGAN CHASE BANK
MAIL THIS - SHIPPING
$4.61
JPMORGAN CHASE BANK
MID AMERICA- TANKER PARTS
$19.35
JPMORGAN CHASE BANK
MN8 FOXFIRE -PAINT
$116.10
JPMORGAN CHASE BANK
NORTH SAFETY -TOOLS
$466.37
JPMORGAN CHASE BANK
NORTHERN SAFETY- SUPPLIES
$378.15
JPMORGAN CHASE BANK
OAKLEY- RETURN
($194.40)
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$273.32
JPMORGAN CHASE BANK
OVERHEAD DOOR - REPAIR
$696.50
JPMORGAN CHASE BANK
RANEYS -TIRE SENSORS
$70.45
JPMORGAN CHASE BANK
REASORS - SUPPLIES
$4.03
JPMORGAN CHASE BANK
REASORS- TRAINING EXP
$16.97
JPMORGAN CHASE BANK
SAMSCLUB -DRU SUPPLIES
$47.34
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$128.98
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORMS
$1,277.90
JPMORGAN CHASE BANK
TRAVELEXPENSE
$92.00
JPMORGAN CHASE BANK
TREADMILL HERO - REPAIR
$258.00
JPMORGAN CHASE BANK
W & B SERV- VEHICLE PART
$810.81
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$13.00
PRECISION LAWN CARE OF TULSA, LLC
MOWING
$250.00
SHI INTERNATIONAL CORP
SOFTWARE LICENSE
$200.00
SALES TAX FUND-FIRE -Total
$25,960.42
JPMORGAN CHASE BANK
TWIN CITIES- CONCRETE
$96.00
STAX FIRE PARK LOT FS #1 • Total
$96.00
SALES TAX FIRE • Total
$26,056.42
38 SALES TAX POLICE SANDOVAL CUSTOM CREATIONS INC
SURVEILLANCE EQUPMT
$1,600.00
CHEROKEE NATION GRANT -Total
$1,600.00
AEP IPSO
ELECTRIC USE
$3,239.60
AT&T
CONSOLIDATED PHONE
$549.66
DRAKE SYSTEMS INC
COPIER LEASE
$465.29
FOSTERS PAINT & BODY SHOP, INC
VEHICLE PAINTING
$3,000.00
JPMORGAN CHASE BANK
3SI SECURITY- SECURITY
$216.00
JPMORGAN CHASE BANK
ADOBE - SOFTWARE SUBSC
$599.88
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$105.79
JPMORGAN CHASE BANK
AT YOUR SERVICE -RNTAL
$80.00
JPMORGAN CHASE BANK
BASS PRO - UNIFORM ITEM
$99.96
&1
Claims List - 6/6/2017
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE JPMORGAN CHASE BANK
BROWNELLS- SUPPLIES
$12.12
JPMORGAN CHASE BANK
FAMILY ANIMAL -K9 MED
$258.80
JPMORGAN CHASE BANK
GREEN ACRE -SOD
$550.00
JPMORGAN CHASE BANK
INTERSTATE - SUPPLIES
$102.30
JPMORGAN CHASE BANK
KUM &GO- SUPPLIES
$5.49
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$19.92
JPMORGAN CHASE BANK
MTM WEB- AWARDS
$347.51
JPMORGAN CHASE BANK
NASRO - TRANING BRENGI
$495.00
JPMORGAN CHASE BANK
NTOA- REFUND
($860.00)
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$5.89
JPMORGAN CHASE BANK
OPERATING SUPPLIES
$15.00
JPMORGAN CHASE BANK
PEAVEY CO- SUPPLIES
$51.50
JPMORGAN CHASE BANK
PETSMART- SUPPLIES
$123.98
JPMORGAN CHASE BANK
REASORS- SUPPLIES
$38.31
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$269.88
JPMORGAN CHASE BANK
SPECIAL OPS- SUPPLIES
$18,99
JPMORGAN CHASE BANK
THOMPSON -CLEAR ACCESS
$304.30
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$14.35
JPMORGAN CHASE BANK
WORKING MAG- TRAINING
$295.00
SHAUN C. JONES
TUITION REIMBURSEMENT
$588.00
SPECIAL OPS UNIFORMS, INC
UNIFORM ITEMS
$275.99
SPOK, INC.
PAGER USE
$35.52
TREASURER PETTY CASH
TRAINING EXPENSE
$63.78
TREASURER PETTY CASH
TRAVEL EXPENSE
$109.55
VIEVU, LLC
STRAIGHT SHOOTER PLAN
$500.00
SALES TAX FUND- POLICE -Total
$11,997.36
SALES TAX POLICE -Total
$13,597.36
39 SALES TAX STREETS AEP IPSO
ELECTRIC USE
$1,668.25
ANCHOR STONE COMPANY
STONE
$382.41
JPMORGAN CHASE BANK
ALTEC -TRUCK PARTS
$191.49
JPMORGAN CHASE BANK
ATWOOD- SUPPLIES
$33.14
JPMORGAN CHASE BANK
BIG POPPYS- TSHIRTS
$336.00
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$42.00
JPMORGAN CHASE BANK
BROWNCO -PAINT
$70.90
JPMORGAN CHASE BANK
CHRIS NIKEL -MATS
$120.00
JPMORGAN CHASE BANK
FASTENAL - FASTENERS
$21.95
JPMORGAN CHASE BANK
FASTENAL -ZIP TIES
$160.55
JPMORGAN CHASE BANK
GRAINGER -PARTS
$28.70
JPMORGAN CHASE BANK
GRAINGER -TOOL KIT
$109.01
JPMORGAN CHASE BANK
LOWES - BITS /HAMMER
$44.92
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$4.53
E
Fund
39 SALES TAX STREETS
Claims List - 6/6/2017
Vendor Name
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
OWASSO TOP SOIL
SIGNALTEK INC
SPOK, INC.
TULSA ASPHALT, LLC
TWIN CITIES READY MIX, INC
UNIFIRST HOLDINGS LP
SALES TAX FUND- STREETS
Payable Description Payment
Amount
OREILLY -PAINT
$14.99
OREILLY- TRAILER PLUG
$16.99
SAV ON- BUCKET TRUCK DECAL
$20.00
TRANSCO -PPE
$58.60
VANCE BROS -TACK
$35.00
VANCE BROTHERS -TACK OIL
$35.00
WW GRAINGER -PPE
$24.51
DIRT
$65.00
TRAFFIC SIGNAL MAINT
$1,000.00
PAGER USE
$123.27
ASPHALT
$683.99
CONCRETE
$4,386.00
UNIFORM CLEANING
$99.82
Total
$9,777.02
SALES TAX STREETS -Total $9,777.02
40 CAPITAL IMPROVEMENTS POE, LTD ENGINEERING DESIGN SERVIC $12,477.11
CIP 106TH/145TH INTERSEC -Total
$12,477.11
AMERICAN ELECTRIC POWER
UTILITY RELOCATION
$52,075.57
CIP 76TH ST UTILITY RELOC - Total
$52,075.57
EARTH SMART CONSTRUCTION INC
CONSTRUCTION SERVICES - B
$11,300.25
CIP BROOKFIELD CROSSING -Total
$11,300.25
WILLIAMS, SPURGEON, KUHL &
PROFESSIONAL SERVICES
$105,117.73
CIP FIRE STATION #4 -Total
ELECTRIC USE
$105,117.73
BUFFALO LAND ABSTRACT COMPANY
JONES LANG LASALLE AMERICAS INC
MCCLELLAND CONSULTING ENGINEERS
INC
REPORT
APPRAISAL
ENGINEERING SRVICES - GAR
$3,750.00
$3,200.00
$15,310.00
CIP GARN WIDE 106TH -116 -Total
$22,260.00
CRAFTON, TULL AND ASSOCIATES, INC
ENGINEERING SERVICES - W
$25,365.21
CIP SERV RD IMP 106TH -116 -Total
$25,365.21
TREASURER PETTY CASH
STREET REHAB EXPENSE
$35.00
CIP STREET REHAB FY16 -Total
$35.00
CAPITAL IMPROVEMENTS -Total
$228,630.87
70 CITY GARAGE AEP IPSO
ELECTRIC USE
$326.08
AT &T
CONSOLIDATED PHONE
$26.17
AT &T MOBILITY
WIRELESS SERVICE
$57.92
JPMORGAN CHASE BANK
ALLDATA - SOFTWARE
$125.00
JPMORGAN CHASE BANK
B & M -BULK MOTOR OIL
$330.00
JPMORGAN CHASE BANK
B &M EXHAUST - REPAIRS
$1,035.00
JPMORGAN CHASE BANK
B &M- ANTIFREEZE
$652.21
10
Claims List - 6/6/2017
Fund Vendor Name
Payable Description
Payment
Amount
70 CITY GARAGE JPMORGAN CHASE BANK
628 -CORE RETURN
($35.00)
JPMORGAN CHASE BANK
B2B -PARTS RESALE
$513.22
JPMORGAN CHASE BANK
CHR NIKEL -SPARK PLUGS
$169.28
JPMORGAN CHASE BANK
CHRIS NIKEL- STARTER
$193.00
JPMORGAN CHASE BANK
CHRIS NIKEL- SWITCH
$75.75
JPMORGAN CHASE BANK
FASTENAL -SHOP STOCK
$56.17
JPMORGAN CHASE BANK
FULLERTON -GAS
$66.00
JPMORGAN CHASE BANK
FULLERTON - WELDING GAS
$46.45
JPMORGAN CHASE BANK
GOODYEAR - RESALE TIRES PD
$1,303.60
JPMORGAN CHASE BANK
GOODYEAR -TIRE RECAPS
$2,219.58
JPMORGAN CHASE BANK
HESSELBEIN TIRE -TIRES
$1,457.24
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$222.08
JPMORGAN CHASE BANK
LENOX- TOWING
$85.00
JPMORGAN CHASE BANK
MATTHEWS FORD - REPAIR
$154.97
JPMORGAN CHASE BANK
OFFICE DEPOT - CREDIT
($277.19)
JPMORGAN CHASE BANK
OREILLYS -PARTS RESALE
$1,437.48
JPMORGAN CHASE BANK
OREILLYS- SUPPLIES
$146.13
JPMORGAN CHASE BANK
P & K EQUIP- GREASE
$16.16
JPMORGAN CHASE BANK
QUIK SERVICE -STEEL PLATE
$135.15
JPMORGAN CHASE BANK
YELLOWHOUSE -PARTS
$362.74
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
$102.03
CITY GARAGE -Total
$11,002.22
CITY GARAGE -Total
$11,002.22
76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$42,804.88
EXPEN
UNITED SAFETY & CLAIMS INC
UNITED SAFETY CLAIMS
$1,658.33
WORKERS' COMP SELF -INS -Total
$44,463.21
WORKERS' COMP SELF -INS -Total
$44,463.21
77 GENERAL LIABILITY - PROPERT RONALD D. CATES, ATTORNEY AT LAW
LEGAL SERVICES
$2,968.00
TODD'S BODY SHOP
2017 -0414
$1,185.62
GEN LIAB -PROP SELF INS -Total
GENERAL LIABILITY - PROPERT -Total
$4,153.62
$4,153.62
City Grand Total $781,963.76
11
O—T City Wil ouf Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Joshua Quigley
Community Center Manager
SUBJECT: Accept In -kind Donations
DATE: June 2, 2017
BACKGROUND:
From November 21, 2016, through April 18, 2017, staff has received Community Expansion of
Nutrition Assistance (CENA) Grant donations for a total of up to $2,042.58 in in -kind donations
from the Owasso Golden Agers.
The in -kind donations include caster wheels for the commercial refrigerator and commercial
freezer which will aid staff and volunteers in meeting cleaning standards for the Senior Nutrition
Lunch program, a Frigidaire washer /dryer stackable unit to use for washing aprons, towels, and
mop heads, and multiple Harrington Executive Chairs for use with weekday programming and
meetings.
RECOMMENDATION:
Staff recommends acceptance of in -kind donations valued at $2,042.58 for the Community
Center Department.
C21City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Linda Jones
Finance Director
SUBJECT: FY 2017 -2018 Annual Operating Budget
DATE: June 2, 2017
BACKGROUND:
Pursuant to statutory and Charter provisions, recommended annual operating budgets for the
City of Owasso, Owasso Public Works Authority, and Owasso Public Golf Authority have been
developed. Printed copies of the proposed budget were made available for public viewing at
City Hall, the Owasso Library, and on the City's website before May 31, 2017.
The City Council is required to hold a public hearing on the proposed budget at least fifteen
days prior to the beginning of the budget year. A notice of the public hearing with the proposed
Budget Summary must be published in the newspaper not less than five days before the hearing.
At the public hearing, any person may present comments, recommendation or information on
any part of the proposed budget. The Public Hearing has been scheduled for June 6, 2017, with
the legal notice published May 31, 2017.
The City's budget must be adopted by resolution and may only be amended by a vote of the
Council. A city is prohibited from expending funds in excess of the budgeted appropriations.
Adoption of the Budget has been scheduled for June 20, 2017.
A fiscal year budget for the OPWA and OPGA must also be adopted by the trustees and filed
with the city clerk. However, State law does not restrict the expenses of a trust authority to the
amount adopted in the budget.
RECOMMENDATION:
Staff recommends the City Council conduct a public hearing for the purpose of receiving citizen
comments relating to the FY2017 -18 Proposed Budget.
ATTACHMENT:
Notice of Public Hearing
375739
Published in the Owasso Reporter, Owasso, Tulsa County, Oklahoma, May 31, 2017.
Notice of Public Hearing
Owasso City Council will hold a public hearing on the proposed FY 2018 budget during the City Council meeting at
6:30 on June 6, 2017 in the Council Chambers at Old Central, 109 N. Birch. The Proposed budget is available for in-
spection of City Hall, the Owasso Library and www.cityofgwasso.com
City of Owasso - Proposed Budget Summary
Fiscal Year 2017 -2018
&
Service Fund --
& Fees
Capital Funtl-
& Fees
es & Fees
v Care Fund- -
es & Fees
iay Siren Fund- -
'.es & Permits
Court Fund-
& Forfeitures
x Fund -
27,134,724
195,305
746,822
876,773
610,008
99,850
15,703,154
4,066,667
9,000
1,555,975
700
279,826
645
187,200
400
Boo
4
3,500
50
2,000
75
City Garage Fund- -
408,333
Charges & Fees
1,900
Management Fund-
& Fees
982,400
Other
2,000
ientol Financing
15,714
x
25,000
em Tax
25,000
Fund- -
4,473,333
1,575
opment Fund. -
8 Permits
80,000
750
,rovement Grants Funtl
-
ernmentol
128,827
,rovements Funtl- -
I Transfers In
5,060,511
City Garage Fund- -
Charges & Fees
520,005
Self - Insurance Fand-
Charges & Fees
6,115.000
Other
3,097
Interfund Transfers in
15,714
Sinking Fund -
Taxes
Total Revenues
15 714
$66 J9
288,031
943,834
720,128
483,896
453,000
801,269
422,606
816,159
5,394,670
984,737
190,414
4,854,313
91,663
765,690
929,515
666,084
104,442
601,677
405,257
258,534
29,711
155,152
1,456,504
710,229
1,375,030
716,330
418,000
254,410
1,850
1,937
10,000
129,250
169,815
628,329
50,000
2,293,8500
100,000
120,827
5,060,511
494,432
531,000
315,000
5,215,000
15 714
d .4 6,466
Interfund Transfers Out -
General Fund Transfer to OPWA 24,400,000
General Fund Transfer to OPGA 649,882
Half -Penny Transfer to OPWA 169,967
Stormwater Transfer to OPWA 122 520
Total Expenditures and Transfers $66,71788.,
nTity wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Teresa Willson
Information Technology Director
SUBJECT: Capital Improvements Project Determination
Resolution 2017 -05
DATE: June 2, 2017
EXECUTIVE SUMMARY:
Staff is presenting a resolution regarding an amendment to the Capital Improvement project list
to include Public Safety Vehicles. This is the final step in the process to request amending the list
of projects eligible for funding through the Capital Improvement Fund.
BACKGROUND:
In 1983, the citizens of Owasso passed a one -cent sales tax increase. In 1988, the voters restricted
the use of that sales tax to fund capital projects, often referred to as the third penny of sales tax.
Revenue from this sales tax has been used to fund a variety of capital projects, changing with
the needs resulting from the growth of Owasso. These projects have included infrastructure,
parks, facilities and equipment.
The third penny sales tax has been instrumental in providing the funds necessary to develop or
update much of the City's infrastructure, including the annual Street Rehabilitation program, to
address the maintenance of Owasso's roads. In addition to infrastructure, other capital
improvement needs have been addressed, such as facility improvements, and large scale
equipment upgrades. In 2003, the third penny was made permanent by a vote of the citizens of
Owasso, and continues to be the major source of funding to provide for the City's capital needs.
The Capital Improvements Committee conducted a public meeting on April 25, 2017, and
approved to recommend Public Safety Vehicles be added to the list of projects eligible for
funding by the third -penny sales tax. In accordance with Resolution 2003 -14, the City Council
conducted a public hearing on this matter, May 16, 2017.
PUBLIC SAFETY VEHICLES:
Public safety vehicle needs are necessary and predictable expenses each budget year. The
funding of public safety vehicles has been a challenge for many years and has never really
been addressed in a sustainable manner. The Public Safety Fee was originally charged to
Owasso utility customers to assist with capital purchases.
However, as the City grew, this fund was not adequate to meet these growing needs. As
promised to residents, the Public Safety Fee was removed with the passage of the Public Safety
'/2 penny sales tax. The Public Safety sales tax has been very beneficial for funding personnel and
operations, and has even been used for the purchase of land for Fire Station Number 4, and the
Design of Fire Station #4. However, this fund has not been sufficient to also provide for the
vehicle needs of the Police and Fire departments.
In order to sustain the vehicle needs and future growth of the City's Police and Fire Departments,
a stable funding source is needed. The stability of the Capital Improvements fund allows the City
to plan for future needs in this area. It is proposed that Capital Improvements funds be utilized
for Public Safety vehicles.
POLICE VEHICLE NEEDS
The Owasso Police Department is comprised of 56 sworn personnel. There are currently 55
vehicles assigned to sworn staff. These vehicles are primarily marked patrol units with a small
number of unmarked detective and administrative vehicles.
The police department utilizes a take -home vehicle program for its officers. This program allows
officers who live within a specific geographic area to take their vehicles home. Officers outside
of this defined area are still assigned a car but the car is stored at police headquarters or one of
the police substations. There are many benefits to the take -home program. Among those is the
ability for officers to rapidly respond to emergencies, neighborhood crime deterrence, and
enhanced care of the vehicles due to officers taking ownership of the condition of the vehicle.
The vehicle replacement criteria used by the police department is based on the vehicle's age,
mileage, condition, and primary use. Experience has shown that usage exceeding the
recommended replacement practice for police vehicles creates additional maintenance costs
and dependability issues, as well as a direct safety risk to the officers operating aging vehicles
during emergency situations.
Taking into account the number of vehicles that are currently expired and the number set to
expire in the next fiscal year, it has been determined that at least twelve vehicles will need to be
replaced in the new budget year. An amount of $35,000 per vehicle is estimated for the
average cost to replace patrol vehicles. The total vehicle purchase for FY17 -18 would be
approximately $420,000. The Police Department is proposing a vehicle replacement schedule to
allow for long -range planning for the department's vehicle needs with an average annual cost
of $315,000.
FIRE VEHICLE NEEDS
Fire department vehicles are divided into two general categories: emergency response vehicles
and support vehicles. Emergency response vehicles are further divided based on their
operational purpose and capability: structural fire suppression, wildland fire suppression, and
medical response /patient transport.
After reviewing all factors, staff has developed a fire apparatus replacement schedule. Fire
department staff has determined that $543,000 will be needed annually over the next 20 years
to sustain fire apparatus and vehicle needs. In FYI 7-18, the department needs to purchase a
new ladder truck and wildland truck for a total of $1,287,659.
The fire department's 75 -foot aerial ladder truck, currently in service, was purchased new in the
year 2000 and is rapidly approaching the end of its projected 20 -year life span.
Although this apparatus has limitations, the 75 -foot aerial truck still provides stability to our ISO
rating, serves as a reserve aerial /pumper, and provides some limited aerial operations.
Therefore staff believes that this truck should remain in service and a new 105 -foot aerial
platform truck be purchased.
The new 105 -foot aerial platform truck will be the primary emergency response fire suppression
vehicle housed at the new Fire Station No. 4. The order date and delivery will be coordinated in
order to coincide with the opening of the new fire station.
CURRENT PROJECT PRIORITIES:
Adopted December 6, 2016, Resolution 2016 -23 designated the following list of projects as
eligible for funding from the Capital Improvements Fund:
• E 76 St N Widening Project (Hwy 169 to N 129 E Avenue)
• E 76 St N and Main St Intersection Improvements
• E 86 St N Widening Project (Main to Memorial)
• E 106 St N and N Garnett Road Intersection Improvements
• Garnett Road Widening Project (E 96 St N to E 106 St N)
• Garnett Road Widening (E 106 St N to E 116 St N)
• E 96 St N and N 145 E Ave Intersection Improvements
• E 106St N and N 129 E Ave Intersection Improvements
• E 106 St N and N 145 E Ave Intersection Improvements
• E 1 16 St N and N 129 E Ave Intersection Improvements
• E 116 St N and N 140 E Ave Intersection Traffic Signal Improvements
• Annual Street Rehabilitation Program
• Highway 169 East and West Service Roads (E 66 St N to E 126 St N)
• Brookfield Crossing Subdivision Stormwater Improvements
• Central Park /Lakeridge Subdivision Stormwater Improvements
• Rayola Park and Elm Creek Tributary 5A Stormwater Improvements
• South Sports Park Regional Detention Pond Project
• Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements
• Sports park
• Elm Creek Park Improvements
• Main Police Station /City Hall
• Vehicle Maintenance Facility
• Radio System Upgrade
• Fire Station Number 4 with Administration and Training Center
RECOMMENDATION:
Staff recommends adoption of Resolution 2017 -05, amending the Capital Improvement Project
list to include Public Safety Vehicles.
ATTACHMENTS:
Resolution 2017 -05
Memorandum dated April 21, 2017, to Owasso Capital Improvement Committee
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2017 -05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
AMENDING THE DETERMINATION OF CAPITAL IMPROVEMENT PROJECTS ELIGIBLE
FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND.
WHEREAS, on the 141h day of October, 2003, the citizens of the City of Owasso,
Oklahoma, approved Ordinance 763, providing for the extension of the third penny sales tax
and further, restricting the use of said sales tax generated by such third penny extension to
capital projects reviewed by the Capital Improvements Committee and approved by the City
Council by resolution; and,
WHEREAS, the City Council by previous Resolutions designated the following Capital
Improvement projects as eligible for funding from the Capital Improvement Fund:
• E 76 St N Widening Project (Hwy 169 to N 129 E Avenue)
• E 76 St N and Main St Intersection Improvements
• E 86 St N Widening Project (Main to Memorial)
• E 106 St N and N Garnett Road Intersection Improvements
• Garnett Road Widening Project (E 96 St N to E 106 St N)
• Garnett Road Widening (E 106 St N to E 116 St N)
• E 96 St N and N 145 E Ave Intersection Improvements
• E 106 St N and N 129 E Ave Intersection Improvements
• E 106 St N and N 145 E Ave Intersection Improvements
• E 116 St N and N 129 E Ave Intersection Improvements
• E 116 St N and N 140 E Ave Intersection Traffic Signal Improvements
• Annual Street Rehabilitation Program
• Highway 169 East and West Service Roads (E 66 St N to E 126 St N)
• Brookfield Crossing Subdivision Stormwater Improvements
• Central Park /Lakeridge Subdivision Stormwater Improvements
• Rayola Park and Elm Creek Tributary 5A Stormwater Improvements
• South Sports Park Regional Detention Pond Project
• Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements
• Sports park
• Elm Creek Park Improvements
• Main Police Station /City Hall
• Vehicle Maintenance Facility
• Radio System Upgrade
• Fire Station Number 4 with Administration and Training Center
WHEREAS, the City Council, after receiving a recommendation from the Capital
Improvements Committee and properly notifying the public as required by Resolution 2003 -14,
held a Public Hearing on Tuesday, May 16, 2017, to consider projects to be included on the
Capital Projects list.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
that, to -wit:
The Capital Improvement Projects list heretofore designated be amended by providing that the
following be included as capital projects for funding from the Capital Improvements Fund:
Public Safety Vehicles
DATED this 61h day of June, 2017.
Mayor Lyndell Dunn
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
O—T City Wit out Limits.
TO:
Capital Improvement Committee
FROM:
Warren Lehr
City Manager
SUBJECT:
Public Safety Vehicles
DATE:
April 21, 2017
Public safety vehicles and apparatus needs are necessary and predictable expenses, similar to
other infrastructure the City must plan for and address each budget year. One of the
challenges the City must face is that, as personnel increase and facilities are added, to address
the public safety demands of a growing community, equipment needs can be a tremendous
expense associated with that growth. The funding of public safety vehicles has been a
challenge for many years and has never really been addressed in a sustainable manner. Staff
from Police, Fire, and Finance has been working for the past year to develop a plan to address
the need for a reliable annual source of funding for vehicles and apparatus. One conclusion
from this effort is that, if vehicles are not replaced on a schedule, the number of vehicles that
must be replaced compounds from year to year.
Prior to the passage of the Public Safety half penny sales tax, there was a Public Safety Capital
Fee of $3 assessed to residents on their utility billing statement each month. The fee was
originally dedicated to assist with the capital needs for fire apparatus replacements, but as the
vehicle replacement needs for Police became increasingly demanding, the fee was changed
from a $2 Fire Capital Fee to the $3 Public Safety Capital Fee. Though this fund was helpful, it
was not able to reliably and consistently fund public safety vehicle purchases. Additionally, with
the passage of the half penny sales tax, the Public Safety Capital Fee was removed from the
utility billing statement to help offset the additional sales tax for Owasso residents.
Sales fax reports for recent months of the Fiscal Year 2016 -2017 budget cycle have not met
projections, and thus, created a strain on the General Fund and the Public Safety Half Penny
sales tax fund for the utilization of purchases other than operational needs. As staff prepare for
the new budget year, it is apparent that neither the General Fund nor the Public Safety Half
Penny fund will be sufficient to meet the needs for additional police vehicles and fire apparatus.
It is also staff's belief that the General Fund's operational two cent receipts may not be sufficient
to fund these needs even in years when sales tax meets or exceeds projections. It is imperative
the City address the ongoing, annual need to replace public safety fleet vehicles and
apparatus, and to add new equipment as the Police and Fire departments grow and expand
their operations.
OWASSO POLICE DEPARTMENT VEHICLE NEEDS:
The Owasso Police Department is comprised of 56 sworn personnel. There are currently 55
vehicles assigned to sworn staff. These vehicles are primarily marked patrol units with a small
number of unmarked detective and administrative vehicles. In addition to assigned vehicles
there are eight "fleet' vehicles that are utilized when assigned vehicles are being repaired.
Fleet vehicles are high mileage vehicles that have been retired from daily patrol. Several of the
fleet vehicles are retired 4X4s that are utilized during inclement weather events. There are also
specialty vehicles utilized by officers and civilian staff such as a prisoner transport van, unmarked
travel cars, and SWAT vehicles.
The police department utilizes a take -home vehicle program for its officers. This program allows
officers who live within a specific geographic area to take their vehicles home. Officers outside
of this defined area are still assigned a car but the car is stored at police headquarters or one of
the police substations. There are many benefits to the take -home program. Among those is the
ability for officers to rapidly respond to emergencies, neighborhood crime deterrence, and
enhanced care of the vehicles due to officers taking ownership of the condition of the vehicle.
Research into take -home vehicle programs support the argument that vehicles assigned to one
officer last much longer than vehicles that are utilized by multiple officers and driven 24 hours a
day, seven days a week. Simply stated, the police vehicle take -home program is a recognized
"best practice" regarding police fleet management.
The vehicle replacement criteria used by the police department is based on the vehicle's age,
mileage, condition, and primary use. Experience has shown that exceeding the recommended
replacement practice for police vehicles creates additional maintenance costs and
dependability issues, as well as a direct safety risk to the officers operating aging vehicles during
emergency situations. Marked patrol units must meet the extreme demands of high speed
pursuit driving as well as the rigors of everyday patrol and call response, which impacts the
operational life expectancy of these vehicles more than vehicles in other areas of service.
Administrative and detective vehicles are normally operated under much less strenuous
conditions and are expected to have a longer service life.
Taking into account the number of vehicles that are currently expired and the number set to
expire in the next fiscal year, it has been determined that at least twelve vehicles will need to be
replaced. The following chart reflects the number of vehicles that will need to be replaced in
FY2018, and the estimated vehicles that may need to be replaced five years beyond FY2018,
not counting additional hiring or the replacement of specialty vehicles. The chart also reflects
cost estimates for the vehicles and equipment. An amount of $35,000 per vehicle is used for the
estimate. This cost can be higher or lower depending on the model of vehicle and type of
equipment installed. The annual cost in the chart below averages $315,000 (9 vehicles /year).
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
Expiring
Vehicles
12
7
11
5
4
15
Estimated
Cost
$420,000
$245,000
$385,000
$175,000
$140,000
$525,000
OWASSO FIRE DEPARTMENT VEHICLE AND APPARATUS NEEDS:
It is the practice of Owasso Fire Department administrators to routinely inspect and evaluate the
motor fleet in order to determine the safety, reliability, and operational capabilities of the
vehicles assigned to the department. The evaluations of the motor fleet are used as the basis for
the fleet replacement program, which is used for fire department planning and budgeting.
Fire department vehicles are divided into two general categories: emergency response vehicles
and support vehicles. Emergency response vehicles are further divided based on their
operational purpose and capability: structural fire suppression, wildland fire suppression, and
medical response /patient transport.
After reviewing all factors, staff has developed a fire apparatus replacement schedule. in the
past, the fire department utilized the fire capital and then public safety capital fund to purchase
fire apparatus. The public safety capital fund was dissolved as part of the half penny sales tax
increase. The fire department has since utilized part of the half penny sales tax for department
apparatus capital purchases. Fire department staff has determined that $543,000 will be
needed annually to sustain fire apparatus replacement schedule costs and additional needed
apparatus. The current revenue from the half penny sales tax fund needed for fire apparatus
replacement will be exhausted by 2019. City staff has researched available funding and has
determined that the Capital Improvement fund would be the best available funding source for
fire apparatus purchases at this tirne.
The fire department's 75 -foot aerial ladder truck, currently in service, was purchased new in the
year 2000 and is rapidly approaching the end of its projected 20 -year life span. Within the past
few years the vehicle has experienced numerous mechanical failures that have caused the
truck to be placed out of service for extended periods of time for the repairs to be completed.
This out -of- service time creates a void in the department's ability to effectively provide services
to the community. The truck's 75 -foot ladder has a limited effective reach and operational
capabilities.
Although this apparatus has limitations, the 75 -foot aerial truck still provides stability to our ISO
rating, serves as a reserve aerial /pumper, and provides some limited aerial operations.
Therefore staff believes that this truck should remain in service and a new 105 -foot aerial
platform truck be purchased.
(Example of a 105 -foot aerial platform tandem axle truck)
(Current 75 -foot ladder single axle truck)
The new 105 -foot aerial platform truck will be the primary emergency response fire suppression
vehicle housed at the new Fire Station No. 4. The order date and delivery will be coordinated in
order to coincide with the opening of the new fire station.
CONCLUSION:
Without a stable funding source for Public Safety vehicles, the City will be challenged to meet
future growth of Police and Fire operations. The stability of the Capital Improvement fund allows
the City to plan for future needs in this area. It is proposed that Capital Improvement funds be
utilized for Public Safety vehicles. Staff will continue a process to review as to whether viable
alternative funding sources may provide for the City's public safety vehicle needs.
RECOMMENDATION:
Staff recommends approval to submit a recommendation to the Owasso City Council
amending the Capital Improvement Project List to include Public Safety Vehicles.
OT city Wit out Limits.
TO: Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resources Director
SUBJECT: International Association of Firefighters
Fiscal Year 2017 -2018 Contract
DATE: June 2, 2017
BACKGROUND:
As a part of the fiscal year 2016 -17 contract negotiated last year with the International
Association of Firefighters, the City Council approved language agreeing to ratify the contract
for a second year.
The second year of the contract effective for fiscal year 2017 -18 includes the following:
• Changing the combined Paramedic /Driver pay range into two separate pay ranges,
with 5% pay difference between Paramedic and Driver.
• A 2% across - the -board increase effective January 1, 2018.
• Implementing a $0.15 per hour pro -pay for Car Seat Installation certification effective
January 1, 2018.
• All other language remains unchanged.
The increase in compensation costs for this change and continuing all other contract language
for fiscal year 2017 -2018 is $210,000.
RECOMMENDATION:
Staff recommends ratification of the 2017 -2018 contract between the City of Owasso and the
International Association of Firefighters Local #2789 and authorization for the Mayor to execute
the contract.
The City Wit out Limits.
TO: Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resources Director
SUBJECT: City Attorney Employment Contract
DATE: June 2, 2017
BACKGROUND:
Last June, the City Council approved a two -year contract with City Attorney, Julie Lombardi.
Fiscal year 2017 -18 is the second year of the two -year contract. Following an annual
performance review the City Attorney's contract was discussed by the City Council during an
Executive Session on May 16.
In recognition of the importance of security when accessing City systems away from the office,
staff was directed to prepare an amendment to the City Attorney's contract adding a provision
for a City provided laptop /mobile technology, mobile connectivity, and related software. All
other aspects of the contract remain unchanged.
RECOMMENDATION:
Presented for consideration is a First Amendment between the City and City Attorney, Julie
Lombardi. Outside attorney Keith Wilkes has reviewed the contract amendment.
Attachment:
First Amendment to Employment Agreement
FIRST AMENDMENT TO EMPLOYMENT AGREEMENT
This AMENDMENT TO EMPLOYMENT AGREEMENT is hereby made and entered into
effective the 1st day of July, 2017, by and between the City of Owasso, Oklahoma, a
municipal corporation, acting by and through its duly elected City Council ( "Owasso "),
and Julie Lombardi ( "Lombardi ") (collectively "Parties).
Whereas, the Employment Agreement was originally executed by the parties on June
21, 2016, and both Owasso and Lombardi hereby desire on this date to amend Section
3 of the Agreement to read as follows:
3 (E). Laptop /Mobile Technology
Recognizing the importance of security and access to City systems,
whether at the office or away, Owasso shall provide Lombardi, a
laptop /tablet, mobile connectivity, and related software, for the primary
purpose of City related use. Upon termination of Lombardi's employment,
issued laptop /tablet and mobile connectivity device shall be returned to
Owasso.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and
year first written above.
/,109211
Sherry Bishop, City Clerk
CITY OF OWASSO, OKLAHOMA
Lyndell Dunn, Mayor
Julie Lombardi
Approved as to form and legality on the day of 2017.
Keith Wilkes, Attorney
OT Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resource Director
SUBJECT: City Manager Contract
DATE: June 2, 2017
BACKGROUND:
The City Manager's annual performance review process began in April, including an online
evaluation completed by department directors and individual interviews with department
directors and City Council, all conducted by an independent third party. An overview of the
evaluation was presented to the Council on May 9.
COMMENTS:
The existing contract with the City Manager expires June 30, 2017. Renewing the City Manager's
contract was discussed by the City Council during an Executive Session on May 16. Staff was
directed to prepare a two -year contract continuing the City Manager's current annual salary of
$145,000, as well as all benefits. In addition to incorporating the following changes to vacation
benefits:
• Removal of vacation maximum accrual.
• Limiting vacation usage to four consecutive weeks and six weeks total in a year.
• Adding language indicating accrued vacation leave shall not be paid if the Manager is
terminated for cause.
RECOMMENDATION:
Presented for consideration is the Employment Agreement between the City and City Manager,
Warren Lehr. The City Attorney has reviewed and approved the proposed contract.
ATTACHMENT:
Employment Agreement
EMPLOYMENT AGREEMENT
THIS AGREEMENT, made and entered into this day of , 2017, by
and between the City of Owasso, Oklahoma, a municipal corporation, hereinafter called "City", and Carl
"Warren" Lehr, hereinafter called "Manager ".
WHEREAS, City desires to employ the services of Carl "Warren" Lehr as City Manager of the
City of Owasso, Oklahoma, pursuant to Section 3 -1 of the Charter of the City of Owasso, Oklahoma;
WHEREAS, it is the desire of the City Council to provide certain benefits, establish certain
conditions of employment and to set working conditions of the Manager;
WHEREAS, the Council wishes to secure and retain the services of the Manager and to provide
an inducement for him to remain in such employment;
WHEREAS, it is the desire of the Council to make possible full work productivity and the
exercise of professional judgment by assuring the Manager's morale and peace of mind with respect to
future security;
WHEREAS, THE Manager desires to accept employment as City Manager of the City of
Owasso, Oklahoma.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties
agree as follows:
DUTIES. The Council, under the terms and conditions hereof, hereby employs Carl Warren
Lehr as City Manager of the City to perform the functions and duties specified in the Charter and
Ordinances of said City, and to perform other legally permissible and proper duties and functions
as the Council pursuant to and in accordance with the City Charter shall from time to time assign.
Carl Warren Lehr hereby, under the terms and provisions hereof, accepts such employment.
TERM.
A. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the
Council to terminate the services of the Manager at any time as provided in Section 3 -1 (b) of
the Charter of the City of Owasso, Oklahoma, subject only to the provisions set forth in such
Charter provision, as well as Section Six (6) of this Agreement.
B. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the
Manager to resign at any time from his position with City, subject only to the provisions
contained in Section Six (6) of this agreement.
C. The Term of this Agreement shall be from July 1, 2017 until Jute 30, 2019. It is specifically
understood that the Parties will take such actions as are necessary to comply with the
Oklahoma constitutional debt limitations applicable to municipalities in the State of
Oklahoma. Accordingly, any provisions of this Agreement requiring the appropriation of
monies by the municipality for Fiscal Year 2018 -2019, or any other succeeding fiscal year,
shall be subject to the express approval of the City Council.
3. COMPENSATION.
A. Base Salary. The City agrees to pay the Manager for his services an annual base salary of
One Hundred Forty -Five Thousand Dollars ($145,000).
B. Benefits. The City agrees to provide the Manager the same benefits of employment provided
to general employees of City, unless specifically modified herein. Such benefits include, but
are not limited to, group health, dental, and life insurance benefits, and OMRF retirement
programs.
C. Telephone Allowance. The City shall provide the Manager with a mobile telephone
allowance in the sum of twenty-five dollars ($25.00) per month. The Manager shall maintain
a personal account for mobile telephone service and shall not open an account in the name of
the City. The Manager shall have total responsibility for payment of such personal account
and the City shall have no obligation or responsibility related to such personal account other
than the monthly payment to the Manager of the mobile telephone allowance stated herein.
D. Dues. The City agrees to budget for and to pay for professional dues and subscriptions of the
Manager necessary for continuation and full participation in national, regional, state and local
associations, including but not limited to the International City/County Management
Association, and the City Manager's Association of Oklahoma and other organizations
necessary and desirable for the Manager's continued professional participation, growth, and
advancement, and for the good of the City.
E. Paid Leave. The City agrees to provide the Manager with an additional forty (40) hours of
vacation a year, above that provided to the general employees of the City, based on tenure
with the City. Vacation shall be accrued on a prorated monthly basis with no maximum
accrual. The Manager shall not use in excess of four (4) consecutive weeks of vacation and a
total of six (6) weeks of vacation in a year, except as may be required under the Family
Medical Leave Act (FMLA).
F. The City agrees to provide the Manager all other forms of paid leave extended to other
general employees of the City, including but not limited to paid holidays and sick leave.
Accrued vacation leave shall be paid to the Manager upon termination of
employment, whether voluntary or involuntary.
a) The parties agree accrued vacation leave shall not be paid if the Manager is
terminated during the term of this Agreement for cause, including, but not
limited to, gross neglect of duty, malfeasance, misfeasance or conviction for
a felony or crime of moral turpitude.
4. CITY VEHICLE. The City shall provide the Manager with a city vehicle for the Manager's
business and incidental personal use. The City shall fully maintain the automobile and cover the
vehicle under the City's Self - Insured Automobile Liability coverage.
EXPENSE ALLOWANCE. The City shall provide the Manager with a business expense
allowance for budgeted discretionary business expenses related to the City's business that may be
incurred by the Manager.
6. TERMINATION.
A. By City. City may terminate the employment of Manager, with or without cause, and in
accordance with the City Charter, by directing at least twenty (20) day written notice of
termination to Manager by hand delivery or by certified or registered mail, return receipt
requested. Subject only to the restrictions stated in Sub- Section ii, below, in the event of
termination by City while Manager is ready, willing and able to perform the duties of City
Manager, City shall pay out over six (6) months, plus one additional month per fiscal year
completed in employment with the City, but not to exceed a combined twelve (12) months,
the Manager's regular salary and benefits, based on the Manager's salary at the time of
termination.
i. If the Manager dies at any time during which the up to twelve (12) months of
severance payments are being made, the balance of the payments shall be paid to the
Manager's beneficiary.
a) If the Manger dies during his regular employment, severance pay shall not be
paid.
ii. The parties hereto expressly agree no severance payment shall be paid if the Manager
is terminated during the term of this Agreement for cause, including, but not limited
to, gross neglect of duty, malfeasance, misfeasance or conviction for any felony or
crime of moral turpitude.
iii. The parties acknowledge that circumstances may arise where, in order to avoid
adverse publicity to the Council and /or Manager, the Manager may tender his
resignation from employment conditioned upon the receipt of severance pay. Should
the Council act to accept the conditional resignation, then upon submission of a
properly executed claim in the amount of such severance pay, the Council shall
approve the claim for payment.
B. By Employee. Manager may terminate his employment with City by directing at least sixty
(60) days written notice of termination to the Mayor of City by hand delivery or by certified
or registered mail, return receipt requested. In event of termination by Employee, no
severance payment shall be due to Employee.
7. CONSTRUCTION. The parties agree the terms of this Agreement have been equally bargained and
negotiated for, and further agree the presumption of construing any ambiguity in the Agreement
against the drafter shall not apply.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year written above.
ATTEST:
Sherry Bishop, City Clerk
CITY OF OWASSO
Lyndell Dunn, Mayor
MANAGER
Warren Lehr
Approved as to the form and legality on the day of June, 2017.
Julie Lombardi, City Attorney
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Tim Doyle
General Services Superintendent
SUBJECT: Award of Engineering Services - 2017 Traffic Signal System Timing Study
DATE: June 2, 2017
BACKGROUND:
Included in the FY 2016 -2017 Streets budget is funding for a traffic signal system timing study. The
study would cover (8) eight intersections, (4) four on East 861h Street North and (4) four on East
1 161h Street North. (See attachment for the list of eight individual intersections.)
The East 86th Street North corridor was last studied in August 2009 and the East 1 161h Street North
corridor was last studied in November 2011. Traffic volumes and patterns have changed over
the years and new, optimized timing plans need to be developed.
Requests for qualifications were sent to three engineering firms on March 17, 2017. Proposals
were received from Benham, Kimley -Horn and Associates, Inc., and Traffic Engineering
Consultants, Inc. The proposals were reviewed and scored by staff. Based on the analysis and
scoring, staff determined that Kimley -Horn and Associates, Inc. should be recommended for the
contract for engineering services,
SCOPE OF SERVICES:
The project consists of optimized traffic signal timing plans for (8) eight signalized intersections in
two traffic corridors, East 86th Street North and East I I 61 Street North. Tasks include traffic data
collection, model development and analysis, draft timing plans, optimized timing plans with
coordinated timing plans for the two corridors, field implementation, evaluation, and
adjustments.
FUNDING:
Funding is included in the FY 2016 -2017 Streets Division, Intersection and Signalization budget.
RECOMMENDATION:
Staff recommends approval of the Agreement for Engineering Services with Kimley -Horn and
Associates, Inc. of Oklahoma City, Oklahoma, for the 2017 Traffic Signal System Timing Study in
the amount of $52,000.
ATTACHMENTS:
Agreement for Engineering Services
2017 Traffic Signal System Timing Study, (8) Eight Intersections
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
2017 TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION
THIS AGREEMENT, made and entered into this 6th day of June, 2017, between the City of
Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY,
and Kinley -Horn and Associates, Inc. hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to develop and implement optimized traffic signal tin- ng plans
for eight (8) signalized intersections, in two corridors with (4) four traffic signals in each
corridor, hereinafter referred to as the PROJECT; and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through the Street Sales Tax Fund
Budget;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION and further described in Attachment D.
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B,
SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F,
SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with
the applicable laws and regulations published and in effect at the time of
performance of the SERVICES. The PROJECT shall be designed and engineered in a
good and workmanlike manner and in strict accordance with this AGREEMENT.
All engineering work shall be performed by or under the supervision of Professional
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
ENGINEERING SERVICES AGREEMENT - KIMLEY -HORN - 20170530 V4 C4
engineering services, which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
7. OPINIONS OF COST AND SCHEDULE.
7.1. ENGINEER'S cost estimates shall be made on the basis of qualifications and
experience as a Professional Engineer.
7.2. ENGINEER'S forecast schedules shall be made on the basis of qualifications
and experience as a Professional Engineer.
8. LIABILITY AND INDEMNIFICATION.
8.1. ENGINEER shall defend and indemnify CITY from and against legal liability
for damages arising out of the performance of the SERVICES for CITY,
including but not limited to any claims, costs, attorney fees, or other
expenses of whatever nature where such liability is caused by the negligent
act, error, or omission of ENGINEER, or any person or organization for
whom ENGINEER is legally liable. Nothing in this paragraph shall make the
ENGINEER liable for any damages caused by the CITY or any other
contractor or consultant of the CITY.
8.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
9. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any construction unless such responsibilities
are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
10. INSURANCE.
10.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
10.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the
aggregate, and with property damage limits of not less than $100,000
for each occurrence and not less than $100,000 in the aggregate.
10.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each
accident and with property damage limits of not less than $100,000
for each accident.
ENGINEERING SERVICES AGREEMENT - KIMLEY -HORN - 20170530 V4 C -2
10.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not
less than $100,000 for each occurrence.
10.1.4. Professional Liability Insurance to remain in effect during the
PROJECT and the term of any legal liability. Professional Liability
coverage to be for a minimum of $1,000,000, deductibles subject to
approval by CITY.
10.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY.
11. OWNERSHIP AND REUSE OF DOCUMENTS.
11.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
11.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
12. TERMINATION OF AGREEMENT.
12.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
12.2. CITY shall have the right to terminate thus AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a
suspended project, ENGINEER's contract price and schedule shall be
equitably adjusted.
13. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: 13829 Technology Drive, Suite A -2
Oklahoma City, OK, 73134
Attention: Luke Schmidt, P.E.
To CITY: CITY OF OWASSO
301 W 2nd Avenue
Owasso, Oklahoma 74055
Attention: Roger Stevens, Public Works Director
ENGINEERING SERVICES AGREEMENT - KIMLEY -HORN - 20170530 V4 C -3
13.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
14. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered
to be in default of this AGREEMENT if delays in or failure of performance shall be
due to forces which are beyond the control of the parties; including; but not limited
to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
15. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court
of competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
16. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments
A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between
the parties; and supersedes all prior negotiations, representations, or agreements
pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may
make or approve changes within the general Scope of Services in this AGREEMENT.
If such changes affect ENGINEER's cost of or time required for performance of the
services, an equitable adjustment will be made through an amendment to this
AGREEMENT. This AGREEMENT may be amended only by written instrument
signed by each of the Parties.
17. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the
matter may, in the Director's discretion, be referred to the City Manager for
resolution. Regardless of these procedures, neither party shall be precluded from
exercising any rights, privileges or opportunities permitted by law to resolve any
dispute.
18. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
19. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff initially and will be
available for public meetings and City of Owasso presentations.
ENGINEERING SERVICES AGREEMENT - KIMLEY -HORN - 20170530 V4 C -4
20. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated C. Brian Shamburger, P.E. PTOE as Project Manager for the
PROJECT. ENGINEER agrees that no change will be made in the assignment of this
position without prior approval of CITY.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
APPROVED:
City Clerk
APPROVED AS TO FORM:
City Attorney
KIMLEY -HORN AND ASSOCIATES INC
Scott R. Arnold, Assistant Secretary
Date
CITY OF OWASSO, OKLAHOMA
Mayor
Date
KNLEY-HORN - 20170530 V4 C -5
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
2017 TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION
Scope of Project
Attachment A
SCOPE OF PROTECT. The PROJECT shall consist of civil engineering SERVICES
described as follows:
The ENGINEER shall provide Traffic Signal Timing Improvements at eight (8) intersections
within the City of Owasso. The intersections to be evaluated are the following:
• East 86th Street North & North 117th East Avenue
• East 86th Street North & Owasso Expressway (east side)
• East 86th Street North & US -169 Southbound Off Ramp
• East 86th Street North & North Garnett Road East
• East 116th Street North & North 140th East Avenue
• East 116th Street North & US -169 Northbound On /Off Ramps
• East 116th Street North & US -169 Southbound On /Off Ramps
• East 116th Street North & North 135th East Avenue
More specifically, the ENGINEER will perform a field visit to assess the current traffic
signal operations, evaluate and provide optimized traffic signal timing and coordination
plans, perform before and after travel time runs, and provide a brief memo documenting
the process and recommendations.
ENGINEERING SERVICES AGREEMENT - KIMLEY -HORN - 20170530 V4 G -6
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
2017 TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION
Scope of Services
Attachment B
The services to be performed by the ENGINEER under this AGREEMENT will consist of
providing civil engineering services for the SERVICES presented in Attachment A, as
directed by the City by a notice to proceed or in a work order.
Further, it is understood and agreed that the date of beginning, rate of progress, and the
time of completion of the work to be done hereunder for each assignment are essential
provisions of this AGREEMENT; and it is further understood and agreed that the work
embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and
receipt of Notice to Proceed.
Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are
not limited to the following tasks:
Task 1 Data Collection
Field Visit:
Kinley -Horn staff will perform in -field observations of intersection operations and traffic
patterns during AM, Midday, PM, and Saturday peak periods at the study intersections.
These observations will take place over at least two different days, to identify and
understand current challenges in the corridors. During these observations, ENGINEER will
also collect pertinent intersection geometry and control information for developing updated
SynchroTM models.
Peak Period Turning Movement Counts
ENGINEER will identify peak periods in the morning, midday, evening, and Saturday for
which we will collect detailed turning- movement count data at each of the eight (8) project
intersections, which include the following.
• East 86th Street North & North 117th East Avenue
• East 86th Street North & Owasso Expressway (east side)
• East 86th Street North & US -169 Southbound Off Ramp
• East 86th Street North & North Garnett Road East
• East 116th Street North & North 140th East Avenue
• East 116th Street North & US -169 Northbound On /Off Ramps
• East 116th Street North & US -169 Southbound On /Off Ramps
• East 116th Street North & North 135th East Avenue
The data will include pedestrian counts for each crossing. The data is anticipated to be
collected between 7:00 AM & 9:00 AM, 11:00 AM & 1:30 PM, 4:00 PM & 6:45 PM, and
Saturday 11:30 AM & 1:30 PM.
KIMLEY -HORN - 20170530 V4 p.7
Assemble Existing Data
The ENGINEER will obtain from the CITY the current local controller and coordination
timing for all project intersections. It is anticipated that this information will be provided in
the form of printouts in PDF format. This information will need to include the following:
• Local controller timing parameters
• Minimum and maximum green times;
• Vehicular clearances (e.g. yellow and all-red);
• Pedestrian timing (e.g. walk and flashing -dor t- walk);
• Phase sequences; and
• Local special functions.
• Coordination timing
• Cycle lengths, offsets, splits, and phase sequences;
• Time -of -day, day -of -week (TOD /DOW) schedules;
• Special events timing; and
• System - commanded special functions.
Travel Time Runs
"Before" and "after" travel time runs will be made during each of the peak periods for which
TMC data was collected. During the peak periods, five runs will be made in each direction.
Travel time runs will be made using "floating car techniques', i.e. the driver of the test
vehicle car will travel at the pace set by other traffic.
The "before" runs will be made prior to the implementation of any changes to the existing
signal timing. These runs will establish baseline conditions (speeds, delay, and number of
stops), to assist in the determination of appropriate progression speeds, and to identify
areas where queue management is critical and areas where recurrent congestion may affect
progressive traffic movement.
Following the implementation and fine - tuning of the new signal timing, the "after" runs
will be made to quantify the degree of improvement.
Task 2 Preparation of New Timing Strategies
Timing development will be limited to the two (2) project corridors and the eight (8)
intersections previously identified. Proposed cycle lengths and time -of -day (TOD) plan
schedules for the project corridors will be determined by the ENGINEER. The following
timing plans will be developed for this project: AM, Midday, PM, and Saturday.
This subtask is further broken down as follows:
1) Develop Current Condition SJnchroTM Models
a) Using the information gathered in previous tasks, the ENGINEER will
develop the current condition SynchroTM model for each timing plan period
ENGINEERING SERVICES AGREEMENT - KIMLEY�HORN - 20170530 V4 C -8
identified above. These models and the before travel time runs will be used
to summarize the existing (i.e., before) conditions.
2) Development of Optimized Signal Tinting Plan SyncltroTM Morsels
a) Using the current conditions SynchroTM models, the ENGINEER will create
SynchroTM models for each time periods identified above. These models will
have timing plans (force offs, offsets, phase sequence, etc.) optimized to
maximize the bandwidth on the arterials and keep side street delays to an
appropriate level.
b) The ENGINEER will perform an "on- screen" review of each plan as it was
initially produced by means of the SynchroTM optimization. As an initial
enhancement, the ENGINEER will make refinements that will improve the
actual on- street progression. Using these enhanced models, the ENGINEER
will generate each of the new signal timing plans.
Review of Recommended Timing with CITY Staff
Once the timing plans have been developed, the ENGINEER will meet with the CITY to
present the proposed timings. The ENGINEER will be prepared to present the following:
1) For various project intersections, the proposed boundaries of the control
groups including any surrounding signals that should be considered to be
added to these control groups in the future;
2) For each project intersection, the recommended timing plan data (which will
include cycle length, offset, force -offs, phase sequence, and basic timing
intervals);
3) A summary of Synchro's measures of effectiveness for vehicle delay, stops,
fuel consumption, queue length, and emissions; and,
4) Any obstacles to implementation that may be encountered.
Through interactive discussion, consensus will be reached regarding modifications that
need to be made prior to implementation of the new timing plans. The ENGINEER will
then finalize each timing plan, incorporating the changes that were agreed to during the
review meeting.
U
Task 3 Timing Plan Implementation and Fine - Tuning
It is assumed and understood that the SignalTek will load the new timing plans into the
local controllers in the field as part of this project. During this process, the ENGINEER will
be available should any modifications or adjustments be necessary.
On mutually agreed -upon days, ENGINEER staff will observe new timing as it is made
operational in the field. The ENGINEER will then perform on- street fine tuning for the four
(4) peak period periods.
ENGINEERING SERVICES AGREEMENT - KIMLEY -HORN - 20170530 V4 C -g
Task 4. Project Documentation
The ENGINEER will prepare a brief technical memorandum of the overall project,
incorporating appropriate material from the previous tasks. The report will include tables
that will provide overall summaries of the following:
• Net changes in travel times, stops, and signal delay as actually measured by means
of the before and after floating car travel time runs; and
Comparisons of before and after measures of effectiveness (MOEs) as estimated by
the SynchroTM model (whenever practical, nationally accepted standards for MOEs
such as those established by the latest edition of the Highway Capacihj Manual should
be used for the comparisons).
The ENGINEER will submit electronic copies (Microsoft Word document and Excel
Spreadsheets and PDF format) of the preliminary report. The ENGINEER will then meet
with the CITY either in person or via conference call to receive comments. Following this
meeting, the ENGINEER will submit an electronic copy (Microsoft Word document and
Excel Spreadsheets and PDF format) of the final report.
Task 5. Meetings
The following meetings are anticipated as part of this project:
• Project kickoff meeting (in person)
• Review of traffic signal timing parameter recommendations and timing plans (in
person)
• Meeting to review documentation memo and findings (conference call)
• Up to three project status and coordination meetings (conference call)
Additional Services
Any services not specifically provided for in the above scope will be billed as additional
services and performed at our then current hourly rates, or as lump -sum services as part of
negotiated additional scope. Additional services we can provide include, but are not
limited to, the following:
• Presentations and/or additional meetings
• Development of additional coordinated traffic signal timing plans
o Additional intersections
• Additional peak or off -peak periods
• Additional special school - related timing
• Coordination with other Cities, contractors, or ODOT
• Additional in -field fine tuning efforts
ENGINEERING SERVICES AGREEMENT - KIMLEY -HORN - 20170530 V4 C -10
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
2017 TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION
Responsibilities of the City
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
C.1 Reports, Records, etc: To furnish, as required by the work, and not at the expense of
the ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT
C.1.2 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access: Provide access to public and private property when required in
performance of ENGINEER's services.
C.3 Staff Assistance: Designate the City Engineer (or another individual designated in
writing) to act as its representative in respect to the work to be performed under this
AGREEMENT, and such person shall have complete authority to transmit
instructions, receive information, interpret and define CITY'S policies and decisions
with respect to materials, equipment, elements and systems pertinent to the services
covered by this AGREEMENT.
CA Review: Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
ENGINEERING SERVICES AGREEMENT - KIMLEY -HORN - 20170530 V4 C -1 I
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
2017 TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as the work progresses; and within 30
calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon
percent complete at the time of billing. Invoices shall be accompanied by such
documentation as the CITY may require in substantiation of percent complete.
D.1 Total Compensation
For the work under this project the total maximum billing including direct costs and
subconsultant services shall be $52,000 which amount shall not be exceeded without
further written authorization by CITY.
D.2 Subconsultants and Other Professional Associates: Services of subcontractors and
other professional consultants shall be compensated for at actual cost. Use of sub -
consultants must be authorized in advance by CITY.
D.3 Other Direct Costs
D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel
by personal or firm automobile shall be compensated for at the rate currently
allowed by the IRS.
D.3.2 Any other direct costs shall be compensated for at actual when authorized in
advance by CITY.
DA Additional Services: Unless otherwise provided for in any accepted and authorized
proposal for additional services, such services shall be compensated for on the same
basis as provided for in Attachment D.
D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid
for services performed to the effective date of termination.
D.6 Conditions of Payment
D.6.1 Progress payments shall be made in proportion to services rendered and
expenses incurred as indicated within this AGREEMENT and shall be due
and owing within thirty days of ENGINEER'S submittal of his progress
payment invoices.
D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the
submittal of any progress payment invoice, ENGINEER may, after giving
fifteen days written notice to CITY, suspend services under this
AGREEMENT.
12
D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are
delayed or suspended for more than ninety days for reasons beyond
ENGINEER'S control, ENGINEER may, after giving fifteen days written
notice to CITY, request renegotiation of compensation.
13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
2017 TRAFFIC SIGNAL TIMING STUDY AND IMPLEMENTATION
Schedule
Attachment F
F. SCHEDULE. The schedule for general engineering services for the PROJECT is
provided as follows:
F.l. Notice to Proceed:
F.2. Substantial Completion: Anticipated schedule shown below, completion is
estimated within 19 weeks of notice to proceed.
City of Owasso -Trafc Signal
Timing Schedule
Collection
Field verification
Qualitative Assessment
Arterial Segment Assessment
Model Development and Analysis
Count Data Adjustments
Determine Number of Timing Plans Needed
Existing Traffic Signal Timing and Phasing
Cycle Length Assessment
Pmgmssion Speeds
Controller Interval Timing
Left -Turn Operations
Submit Timing Plans to City for Review
"Before" Condor Travel Time Runs
Revise Timings and Implementatic
Revise Initial Timings Based on Comments
Field Implementation
Fine Tuning and Documentation
Field Adjustments
"After' Travel Runs
Documentation Report
When School in Session
Anticipated Project
14
Complete
Anticipated Meetingto
Review Initial Timings
Anticipated Meetingto
Review Documentation
2017 Traffic Signal System Timing Study
(8) Eight Intersections
Owasso, Oklahoma
May 12, 2017
1. East 86th Street North & North 117th East Avenue
2. East 86th Street North & Owasso Expressway (east side)
3. East 86th Street North & US -169 Southbound Off Ramp
4. East 86th Street North & North Garnett Road East
5. East 116th Street North & North 140th East Avenue
6. East 116th Street North & US -169 Northbound On /Off Ramps
7. East 116th Street North & US -169 Southbound On /Off Ramps
8. East 116th Street North & North 135th East Avenue
O—T 1-C ity Wit oul Li m i fs.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Julie Trout Lombardi
City Attorney
SUBJECT: Resolution 2017 -06 retaining legal services to defend the City of Owasso, and
providing a legal defense for Chief of Police Scott Chambless, in the litigation
styled Mike Denton v. Scott Chambless, et al., United States District Court for the
Northern District of Oklahoma
DATE: June 6, 2017
BACKGROUND:
On or about May 18, 2017, a lawsuit was filed against the City of Owasso, Chief Scott Chambless
and two agents of the Oklahoma State Bureau of Investigation (OSBI) by Mike Denton. Mr.
Denton's action arises out of an event occurring on or about June 14, 2015, which resulted in
disciplinary action against Denton and a subsequent investigation by the OSBI. The lawsuit
alleges federal civil rights violations including right of assembly under the First Amendment and
malicious prosecution under 42 U.S.C. § 1983.
PROPOSED ACTION:
Approval of proposed Resolution 2017 -06.
RECOMMENDATION:
Staff recommends the City Council approve Resolution 2017 -06 retaining Keith Wilkes of Newton,
O'Connor, Turner & Ketchum to defend the City of Owasso in the litigation styled Mike Denton v.
Scott Chambless, of al., United States District Court for the Northern District of Oklahoma, and
also providing a legal defense in this matter for Chief Scott Chambless in both his official and
individual capacities.
ATTACHMENT:
Proposed Resolution 2017 -06
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2017 -06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA
RETAINING LEGAL SERVICES TO DEFEND THE CITY OF OWASSO, AND PROVIDING A
DEFENSE FOR CHIEF OF POLICE SCOTT CHAMBLESS, IN LITIGATION STYLED MIKE
DENTON v. SCOTT CHAMBLESS, et al., UNITED STATES DISTRICT COURT FOR THE
NORTHERN DISTRICT OF OKLAHOMA.
WHEREAS, The City of Owasso, Chief of Police Scott Chambless, and two agents of the
Oklahoma Bureau of Investigation have been named as defendants in litigation styled Mike
Denton v. Scott Chambless, Kevin Lanham, Chris Leamon, and City of Owasso, United States
District Court for the Northern District of Oklahoma, by means of a complaint filed on or about
May 18, 2017, alleging federal civil rights violations and claims of malicious prosecution;
WHEREAS, the City is required to respond to and defend this lawsuit, and it is additionally
appropriate to provide a defense in this matter for Chief Scott Chambless, in both his individual
and official capacities, because the allegations arise from actions taken by Chambless which
were within the scope of his duties as chief of the Owasso Police Department;
WHEREAS, approval of this resolution is in the best interest of the residents of the City of
Owasso.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Owasso, Oklahoma, as
follows:
A legal defense, for claims against him in both his individual and official capacities, will be
provided by the City of Owasso to Chief Scott Chambless in this matter.
Keith Wilkes of the firm of Newton, O'Conner, Turner & Ketchum is retained by the City to
represent both the City of Owasso and Chief Scott Chambless in the litigation styled Mike
Denton v. Scott Chambless, et al., United States District Court for the Northern District of
Oklahoma.
Dated this 6th day of June, 2017.
Lyndell Dunn, Mayor
ATTEST:
Sherry Bishop, City Clerk
Approved as to Form:
Julie Lombardi, City Attorney
CITY OF OWASSO
GENERALFVND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 05/13/17
Department
Payroll Expenses
Total Expenses
Municipal Court
4,725.57
7,339.51
Managerial
24,492.52
34,505.72
Finance
15,957.14
24,450.75
Human Resources
8,913.47
14,432.74
Community Development
17,491.87
27,130.00
Engineering
17,639.04
26,700.50
Information Systems
14,498.21
21,875.26
Support Services
8,053.20
12,260.94
Cemetery
2,230.70
2,995.96
Police Grant Overtime
1,715.86
1,738.63
Central Dispatch
20,085.37
33,720.83
Animal Control
3,674.72
5,493.10
Emergency Preparedness
1,025.92
1,616.43
Stormwater /ROW Maint.
9,816.05
15,046.50
Park Maintenance
9,701.58
14,617.61
Culture /Recreation
5,306.76
8,560.34
Community- Senior Center
4,646.50
6,406.99
Historical Museum
664.40
745.98
Economic Development
3,496.85
5,231.20
General Fund Total 174,135.73 264,868.99
Garage Fund Total 7,204.84 11,081.45
Ambulance Fund Total 553.85 621.86
Fire Fund 37 Total 148,746.74 226,725.58
Police Fund 38 Total 148,904.14 225,870.01
Streets Fund 39 Total 13,779.53 22,774.19
Stormwater Fund 27 Total
Worker's Compensation Total 2,942.99 3,496.84
Strong Neighborhoods Total 3,864.75 5,629.13
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 05/27/17
Department Payroll Expenses Total Expenses
Municipal Court
4,598.57
7,212.51
Managerial
24,477.71
34,494.85
Finance
15,936.28
24,401.50
Human Resources
8,818.97
14,308.72
Community Development
16,725.59
26,193.08
Engineering
19,039.97
28,348.87
Information Systems
14,448.21
21,816.07
Support Services
8,021.29
12,220.25
Cemetery
2,861.25
3,707.38
Police Grant Overtime
1,546.10
1,567.04
Central Dispatch
27,242.46
41,430.42
Animal Control
3,634.72
5,449.64
Emergency Preparedness
-
Stormwater /ROW Maint.
12,609.27
18,173.85
Park Maintenance
9,806.64
14,738.38
Culture /Recreation
5,266.76
8,517.13
Community- Senior Center
5,148.50
6,959.26
Historical Museum
664.40
745.98
Economic Development
3,446.85
5,177.37
General Fund Total
184,293.54
275,462.30
Garage Fund Total 7,204.84 11,076.29
Ambulance Fund Total 553.85 621.86
Fire Fund 37 Total 147,072.34 226,439.19
Police Fund 38 Total 219,122.42 297,951.84
Streets Fund 39 Total 13,629.61 22,602.28
Stormwater Fund 27 Total
Worker's Compensation Total 4,480.72 5,350.54
Strong Neighborhoods Total 3,928.91 5,702.33
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 A$ OF 611/17
VENDOR
DESCRIPTION
AMOUNT
AETNA
HEALTHCARE MEDICAL SERVICE
34,722.15
HEALTHCARE MEDICAL SERVICE
58,830.56
HEALTHCARE MEDICAL SERVICE
31,302.79
HEALTHCARE MEDICAL SERVICE
35,357.99
HEALTHCARE MEDICAL SERVICE
32,555.08
ADMIN FEES
13,577.90
STOP LOSS FEES
46,991.00
HEALTHCARE DEPT TOTAL
253,337.47
DELTA DENTAL
DENTAL MEDICAL SERVICE
3,199.80
DENTAL MEDICAL SERVICE
6,864.75
DENTAL MEDICAL SERVICE
2,845.90
DENTAL DEPT TOTAL
12,910.45
VSP
ADMIN FEES
1,149.06
VISION DEPT TOTAL
1,149.06
HEALTHCARE SELF INSURANCE FUND TOTAL
267,396.98