HomeMy WebLinkAbout2017 05_Public Safety Vehicles_2017.06.06nTity wa out Limits.
APPROVED BY COUNCIL
TO: The Honorable Mayor and City Council JUN 0 6 2017
City of Owasso
FROM: Teresa Willson
Information Technology Director
SUBJECT: Capital Improvements Project Determination
Resolution 2017 -05
DATE: June 2, 2017
EXECUTIVE SUMMARY:
Staff is presenting a resolution regarding an amendment to the Capital Improvement project list
to include Public Safety Vehicles. This is the final step in the process to request amending the list
of projects eligible for funding through the Capital Improvement Fund.
BACKGROUND:
In 1983, the citizens of Owasso passed a one -cent sales tax increase. In 1988, the voters restricted
the use of that sales tax to fund capital projects, often referred to as the third penny of sales tax.
Revenue from this sales tax has been used to fund a variety of capital projects, changing with
the needs resulting from the growth of Owasso. These projects have included infrastructure,
parks, facilities and equipment.
The third penny sales tax has been instrumental in providing the funds necessary to develop or
update much of the City's infrastructure, including the annual Street Rehabilitation program, to
address the maintenance of Owasso's roads. In addition to infrastructure, other capital
improvement needs have been addressed, such as facility improvements, and large scale
equipment upgrades. In 2003, the third penny was made permanent by a vote of the citizens of
Owasso, and continues to be the major source of funding to provide for the City's capital needs.
The Capital Improvements Committee conducted a public meeting on April 25, 2017, and
approved to recommend Public Safety Vehicles be added to the list of projects eligible for
funding by the third -penny sales tax. In accordance with Resolution 2003 -14, the City Council
conducted a public hearing on this matter, May 16, 2017.
PUBLIC SAFETY VEHICLES:
Public safety vehicle needs are necessary and predictable expenses each budget year. The
funding of public safety vehicles has been a challenge for many years and has never really
been addressed in a sustainable manner. The Public Safety Fee was originally charged to
Owasso utility customers to assist with capital purchases.
However, as the City grew, this fund was not adequate to meet these growing needs. As
promised to residents, the Public Safety Fee was removed with the passage of the Public Safety
Ys penny sales tax. The Public Safety sales tax has been very beneficial for funding personnel and
operations, and has even been used for the purchase of land for Fire Station Number 4, and the
Design of Fire Station #4. However, this fund has not been sufficient to also provide for the
vehicle needs of the Police and Fire departments.
In order to sustain the vehicle needs and future growth of the City's Police and Fire Departments,
a stable funding source is needed. The stability of the Capital Improvements fund allows the City
to plan for future needs in this area. It is proposed that Capital Improvements funds be utilized
for Public Safety vehicles.
POLICE VEHICLE NEEDS:
The Owasso Police Department is comprised of 56 sworn personnel. There are currently 55
vehicles assigned to sworn staff. These vehicles are primarily marked patrol units with a small
number of unmarked detective and administrative vehicles.
The police department utilizes a take -home vehicle program for its officers. This program allows
officers who live within a specific geographic area to take their vehicles home. Officers outside
of this defined area are still assigned a car but the car is stored at police headquarters or one of
the police substations. There are many benefits to the take -home program. Among those is the
ability for officers to rapidly respond to emergencies, neighborhood crime deterrence, and
enhanced care of the vehicles due to officers taking ownership of the condition of the vehicle.
The vehicle replacement criteria used by the police department is based on the vehicle's age,
mileage, condition, and primary use. Experience has shown that usage exceeding the
recommended replacement practice for police vehicles creates additional maintenance costs
and dependability issues, as well as a direct safety risk to the officers operating aging vehicles
during emergency situations.
Taking into account the number of vehicles that are currently expired and the number set to
expire in the next fiscal year, it has been determined that at least twelve vehicles will need to be
replaced in the new budget year. An amount of $35,000 per vehicle is estimated for the
average cost to replace patrol vehicles. The total vehicle purchase for FY17 -18 would be
approximately $420,000. The Police Department is proposing a vehicle replacement schedule to
allow for long -range planning for the department's vehicle needs with an average annual cost
of $315,000.
FIRE VEHICLE NEEDS:
Fire department vehicles are divided into two general categories: emergency response vehicles
and support vehicles. Emergency response vehicles are further divided based on their
operational purpose and capability: structural fire suppression, wildland fire suppression, and
medical response /patient transport.
After reviewing all factors, staff has developed a fire apparatus replacement schedule. Fire
department staff has determined that $543,000 will be needed annually over the next 20 years
to sustain fire apparatus and vehicle needs. In FY17 -18, the department needs to purchase a
new ladder truck and wildland truck for a total of $1,287,659.
The fire department's 75 -foot aerial ladder truck, currently in service, was purchased new in the
year 2000 and is rapidly approaching the end of its projected 20 -year life span.
Although this apparatus has limitations, the 75 -foot aerial truck still provides stability to our ISO
rating, serves as a reserve aerial /pumper, and provides some limited aerial operations.
Therefore staff believes that this truck should remain in service and a new 105 -foot aerial
platform truck be purchased.
The new 105 -foot aerial platform truck will be the primary emergency response fire suppression
vehicle housed at the new Fire Station No. 4. The order date and delivery will be coordinated in
order to coincide with the opening of the new fire station.
CURRENT PROJECT PRIORITIES:
Adopted December 6, 2016, Resolution 2016 -23 designated the following list of projects as
eligible for funding from the Capital Improvements Fund:
• E 76 St N Widening Project (Hwy 169 to N 129 E Avenue)
• E 76 St N and Main St Intersection Improvements
• E 86 St N Widening Project (Main to Memorial)
• E 106 St N and N Garnett Road Intersection Improvements
• Garnett Road Widening Project IF 96 St N to E 106 St N)
• Garnett Road Widening (E 106 St N to E 1 16 St N)
• E 96 St N and N 145 E Ave Intersection Improvements
• E 106 St N and N 129 E Ave Intersection Improvements
• E 106 St N and N 145 E Ave Intersection Improvements
• E 116 St N and N 129 E Ave Intersection Improvements
• E 116 St N and N 140 E Ave Intersection Traffic Signal Improvements
• Annual Street Rehabilitation Program
• Highway 169 East and West Service Roads (E 66 St N to E 126 St N)
• Brookfield Crossing Subdivision Stormwater Improvements
• Central Park /Lakeridge Subdivision Stormwater Improvements
• Rayola Park and Elm Creek Tributary 5A Stormwater Improvements
• South Sports Park Regional Detention Pond Project
• Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements
• Sports park
• Elm Creek Park Improvements
• Main Police Station /City Hall
Vehicle Maintenance Facility
• Radio System Upgrade
• Fire Station Number 4 with Administration and Training Center
RECOMMENDATION:
Staff recommends adoption of Resolution 2017 -05, amending the Capital Improvement Project
list to include Public Safety Vehicles.
ATTACHMENTS:
Resolution 2017 -05
Memorandum dated April 21, 2017, to Owasso Capital Improvement Committee
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2017 -05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
AMENDING THE DETERMINATION OF CAPITAL IMPROVEMENT PROJECTS ELIGIBLE
FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND.
WHEREAS, on the 141h day of October, 2003, the citizens of the City of Owasso,
Oklahoma, approved Ordinance 763, providing for the extension of the third penny sales tax
and further, restricting the use of said sales tax generated by such third penny extension to
capital projects reviewed by the Capital Improvements Committee and approved by the City
Council by resolution; and,
WHEREAS, the City Council by previous Resolutions designated the following Capital
Improvement projects as eligible for funding from the Capital Improvement Fund:
• E 76 St N Widening Project (Hwy 169 to N 129 E Avenue)
• E 76 St N and Main St Intersection Improvements
• E 86 St N Widening Project (Main to Memorial)
• E 106 St N and N Garnett Road Intersection Improvements
• Garnett Road Widening Project (E 96 St N to E 106 St N)
• Garnett Road Widening (E 106 St N to E 116 St N)
• E 96 St N and N 145 E Ave Intersection Improvements
• E 106 St N and N 129 E Ave Intersection Improvements
• E 106 St N and N 145 E Ave Intersection Improvements
• E 116 St N and N 129 E Ave Intersection Improvements
• E 116 St N and N 140 E Ave Intersection Traffic Signal Improvements
• Annual Street Rehabilitation Program
• Highway 169 East and West Service Roads (E 66 St N to E 126 St N)
• Brookfield Crossing Subdivision Stormwater Improvements
• Central Park /Lakeridge Subdivision Stormwater Improvements
• Rayola Park and Elm Creek Tributary 5A Stormwater Improvements
• South Sports Park Regional Detention Pond Project
• Garrett Creek /Morrow Place Sewer Assessment Area Sanitary Sewer Improvements
• Sports park
• Elm Creek Park Improvements.
• Main Police Station /City Hall
• Vehicle Maintenance Facility
• Radio System Upgrade
• Fire Station Number 4 with Administration and Training Center
WHEREAS, the City Council, after receiving a recommendation from the Capital
Improvements Committee and properly notifying the public as required by Resolution 2003 -14,
held a Public Hearing on Tuesday, May 16, 2017, to consider projects to be included on the
Capital Projects list.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
that, to -wit:
The Capital Improvement Projects list heretofore designated be amended by providing that the
following be included as capital projects for funding from the Capital Improvements Fund:
Public Safety Vehicles
DATED thiSAth day of June, 2017.
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OFrrCIAL O yor ndell Dunn
ATTEST: SE -L
Sherry BishO�, City
APPROVED AS TO FORM:
JU0 Lombardi, City Attorney