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Home My WebLink About2017.06.20_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting GNM Tuesday, June 20, 2017 - 6:30 pm 1. Call to Order Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • June 6, 2017, Regular Meeting • June 13, 2017, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to Resolution 2017 -01, adopting the annual budget for Fiscal Year 2017 -2018 Linda Jones Staff recommends approval of Resolution 2017 -01. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports - Pay Period Ending Date 6110117 • Monthly Budget Status Report - May 2017 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall, 200 S Main St, at 6:00 pm on Friday, June 16, 2017. Ar y w �+_ Sherry Bishop, City Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 6, 2017 The Owasso Public Works Authority met in regular session on Tuesday, June 6, 2017, in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on Friday, June 2, 2017. 1. Call to Order Chair Lyndell Dunn called the meeting to order at 8:40 pm. 2. Roll Call Present Absent Chair- Lyndell Dunn Vice- Chair- Chris Kelley Trustee - Bill Bush Trustee - Doug Bonebrake Trustee -Jeri Moberly A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes: • May 16, 2017, Regular Meeting B. Approve claims Mr. Bush moved, seconded by Ms. Moberly to approve the Consent Agenda with claims totaling $598,725.28. YEA: Bush, Moberly, Dunn NAY: None Motion carried: 3 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Reports: - Pay Period Ending Date 5/13/17 - Pay Period Ending Date 5/27/17 OPWA June b, 2017 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Ms. Moberly moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bush, Moberly, Dunn NAY: None Motion carried 3 -0 and the meeting adjourned at 8:41 pm. Lyndell Dunn, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, June 13, 2017 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, June 13, 2017, in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, June 9, 2017. 1. Call to Order Mayor /Chair Lyndell Dunn called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Lyndell Dunn None Vice- Mayor /Vice -Chair - Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee -Jeri Moberly A quorum was declared present. 2. Discussion relating to the fire department purchase of a New Aerial Platform Truck David Hurst and Mark Stuckey presented the item and discussion was held. It was further explained that the item would be placed on the June 20, 2017, Council agenda for consideration and action. 3. Discussion relating to a Proposal for Professional Services for Economic Development Strategic Planning Chelsea Levo Feary presented the item and discussion was held. On April 13, 2017, the Owasso Economic Development Authority voted to recommend approval of the proposal. It was further explained that the item would be placed on the July 5, 2017, Council agenda for consideration and action. 4. Discussion relating to Alarm Registration, Failure to Register, and False Alarm Ordinance and Resolution Scott Chambiess and Bill Allen presented the items and discussion was held. It was further explained that the items will be placed on a future Council agenda for consideration and action. 5. Discussion relating to comprehensive review of rates and fees Sherry Bishop presented the item and discussion was held. It was further explained that staff is reviewing current rates and fees and an item would be placed on the July work session agenda for additional discussion. 6. Discussion relating to Board and Committee appointments and term lengths Mayor /Chair Lyndell Dunn presented the item and discussion was held. it was further explained that an item would be placed on the June 20, 2017, Council agenda for consideration and action. 7. Discussion relating FY 2017 -2018 annual operating budgets Warren Lehr presented the items and discussion was held. It was further explained that an item will be placed on the June 20, 2017, Council, OPWA, and OPGA agendas for consideration and action. 8. Discussion relating to City Manager items • Monthly sales tax report - Linda Jones presented the sales tax report and discussion as held. • City Manager report - No Report. Owasso City Council, OPWA & OPGA June 13, 2017 Page 2 City Council /Trustee comments and inquiries Mayor Dunn and Vice -Mayor Kelley commented on the annual Tulsa Regional Chamber D.C. Fly -In event held June 7 -9. 10. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing negotiations with the Fraternal Order of Police, Lodge No. 149, as provided for in Title 25, O.S. § 307(6)(2) Councilor Bonebrake moved, seconded by Councilor Bush to enter into executive session. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 At 7:40 pm, the Council, along with Julie Lombardi, Warren Lehr, Michele Dempster, and Scott Chombless entered into executive session. At 8:45 pm, the Council returned to open session. 11. Adjournment Councilor Bush moved, seconded by Councilor Moberly to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly, Dunn NAY: None Motion carried: 5 -0 The meeting adjourned at 8:45 pm. Lyndell Dunn, Mayor /Chair Juliann M. Stevens, Minute Clerk Claims List - 6/20/2017 Fund Vendor Name Payable Description Payment Amount 61 OPWA AEP /PSO ELECTRIC USE $1,095.11 AT &T LONG DISTANCE PHONE $8.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - MAY, $46.25 CITY GARAGE LABORIOVERHEAD - JUNE, 20 $170.33 CITY OF OWASSO ADMINISTRATIVE OVERHEAD $15,416.00 JPMORGAN CHASE BANK CHAMBER- LUNCHEON $15.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $39.78 JPMORGAN CHASE BANK WALMART - SUPPLIES $194.40 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $147.51 PRO -FENCE GATE REPAIR $596.60 UNIFIRST HOLDINGS LP UNIFORM CLEANING $127.79 UNITED STATES CELLULAR PW CELL PHONES $40.38 CORPORATION UNIFORM CLEANING $26.48 OPWA ADMINISTRATION •Total $17,897.15 AEP /PSO ELECTRIC USE $132.76 CITY GARAGE LABOR /OVERHEAD - JUNE, 20 $351.50 CITY GARAGE VEH PARTS PURCHASED - JUN $10.00 JPMORGAN CHASE BANK GELLCO- SAFETY BOOTS $150.00 JPMORGAN CHASE BANK GRAINGER -SHADE BRIM $9.84 JPMORGAN CHASE BANK HOME DEPOT -CHAIN $36.38 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES $99.06 JPMORGAN CHASE BANK OWASSO KEYS -KEYS $24.25 JPMORGAN CHASE BANK P & K EQUIP- STRING $15.99 JPMORGAN CHASE BANK WASTE MGMT -TIP FEES $865.17 JPMORGAN CHASE BANK WASTE MGMT- TIPPING $1,561.27 TERMINIX PEST CONTROL $59.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING $26.48 RECYCLE CENTER •Total $3,341.70 AT &T LONG DISTANCE PHONE $0.09 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - MAY, $3,054.20 CITY GARAGE LABOR/OVERHEAD - JUNE, 20 $4,179.08 CITY GARAGE VEH PARTS PURCHASED - JUN $5,064.82 COVANTA LANCASTER, INC REFUSE TIPPING FEES $12,606.12 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - MAY, 20 $2,383.09 JPMORGAN CHASE BANK BUMP2BUMP- GREASE $115.00 JPMORGAN CHASE BANK BUMP26UMP -PARTS $16.61 JPMORGAN CHASE BANK FASTENAL -BOLTS $28.00 JPMORGAN CHASE BANK FLEETPRIDE -BRAKE SHOE $146.25 JPMORGAN CHASE BANK KIMS INT'L -HOSES $1,618.49 JPMORGAN CHASE BANK TULSA SPRING - REPAIRS $866.81 JPMORGAN CHASE BANK WASTE MGMT -TIP FEE $1,200.00 1 Claims List - 6/20/2017 Fund Vendor Name Payable Description Payment Amount 61 OPWA UNIFIRST HOLDINGS LP UNIFORM CLEANING $77.96 UNITED STATES CELLULAR PW CELL PHONES $42.19 CORPORATION REFUSE COLLECTIONS -Total $31,398.71 JPMORGAN CHASE BANK OFFICE DEPOT - CLEANER $10.00 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $3,738.03 INC LABOR/OVERHEAD - JUNE, 20 $1,250.25 TODD C. KIMBALL METER READER $1,384.20 TYRONE EUGENE DINKINS METER READER $199.65 UTILITY BILLING -Total $5,331.88 AEP /PSO ELECTRIC USE $8,281.77 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - MAY, $230.50 CITY GARAGE LABOR/OVERHEAD - JUNE, 20 $1,250.25 CITY GARAGE VEH PARTS PURCHASED - JUN $1,114.33 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - MAY, 20 $119.18 JPMORGAN CHASE BANK ATWOOD -TIRE PLUG KIT $18.98 JPMORGAN CHASE BANK AUTOZONE- CLEANER $11.98 JPMORGAN CHASE BANK BROWN FARMS -SOD $115.00 JPMORGAN CHASE BANK DALE & LEES -AC UNITS $473.00 JPMORGAN CHASE BANK HD SPLY- MANHOLE RPR $95.98 JPMORGAN CHASE BANK HD SPLY- REPAIR PART $95.98 JPMORGAN CHASE BANK HD SPLY- SUPPLIES $40.00 JPMORGAN CHASE BANK HOME DEPOT- BLOWER FAN $182.40 JPMORGAN CHASE BANK LOCKE -AIR FILTERS $9.46 JPMORGAN CHASE BANK LOCKE -VFD PART $75.06 JPMORGAN CHASE BANK PIKEPASS -FEES $10.70 JPMORGAN CHASE BANK TIMMONS -FUEL $616.72 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $182.95 UNIFIRST HOLDINGS LP UNIFORM CLEANING $84.16 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $596.73 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $471.27 VERIZON WIRELESS WIRELESS CONNECTION $80.08 WASTEWATER COLLECTIONS -Total $14,156.48 AEP IPSO ELECTRIC USE $25,567.12 AT &T LONG DISTANCE PHONE $1.55 CITY GARAGE LABOR /OVERHEAD -JUNE, 20 $907.66 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - MAY, 20 $596.89 JPMORGAN CHASE BANK FORT BEND - POLYMER $2,788.00 JPMORGAN CHASE BANK FULLERTON- WELDER FUEL $27.75 JPMORGAN CHASE BANK GRAINGER -SCRUB BRUSH $28.89 JPMORGAN CHASE BANK GRAINGER - WRENCH $150.53 JPMORGAN CHASE BANK HACH- MEMBRANE $316.89 2 Claims List - 6/20/2017 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK HACH -PIPET TIPS $68.58 JPMORGAN CHASE BANK HACH- REAGENT $311.38 JPMORGAN CHASE BANK HEIMAN FIRE -FIRE HOSE $169.95 JPMORGAN CHASE BANK HOME DEPOT -FOAM $4.25 JPMORGAN CHASE BANK HUTHER- WET TEST $1,015.00 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $24.20 JPMORGAN CHASE BANK JOHN CRANE -TAX CREDIT ($236.03) JPMORGAN CHASE BANK KOMLINE- CYLINDER KIT $169.25 JPMORGAN CHASE BANK KOMLINE- REPAIR KIT $822.30 JPMORGAN CHASE BANK LOCKE -PARTS $41.54 JPMORGAN CHASE BANK LOWES- ADAPTER $3.79 JPMORGAN CHASE BANK LOWES -PARTS $33.11 JPMORGAN CHASE BANK NCL- DETERGENTS $15.12 JPMORGAN CHASE BANK NCL- FILTERS $232.70 JPMORGAN CHASE BANK NCL- REAGENTS $30.97 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $19.86 JPMORGAN CHASE BANK OREILLY - JUMPER CABLE $51.98 JPMORGAN CHASE BANK PVC PIPE- POLYMER SYS $286.26 JPMORGAN CHASE BANK TRAVEL EXPENSE $78.37 JPMORGAN CHASE BANK US PLASTIC -CK VALVE $120.36 JPMORGAN CHASE BANK US PLASTIC -VALVE $157.96 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE $7,342.60 JPMORGAN CHASE BANK WINFIELD- WEEDKILLER $470.24 KTURBO USA, INC REPAIR $3,545.00 LIVINGSTON MICROGRAPHICS, LLC ULTRAVIOLET BULBS FOR WWT $7,707.75 SCHUERMANN ENTERPRISES, INC REPAIR MATERIALS $9,000.00 SCHUERMANN ENTERPRISES, INC TROUBLESHOOT $653.89 SCHUERMANN ENTERPRISES, INC TROUBLESHOOT /REPAIR $1,037.99 UNIFIRST HOLDINGS LP UNIFORM CLEANING $124.98 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $63,768.65 AEP /PSO ELECTRIC USE $391.86 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - MAY, $99.01 CITY GARAGE LABOR/OVERHEAD - JUNE, 20 $1,986.41 CITY GARAGE VEH PARTS PURCHASED - JUN $928.56 CITY OF TULSA UTILITIES WATER $255,527.57 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - MAY, 20 $703.80 JPMORGAN CHASE BANK ACCURATE - SAMPLES $745.00 JPMORGAN CHASE BANK ATWOOD -MUCK BOOTS $129.99 JPMORGAN CHASE BANK BROWN FARMS -SOD $95.00 JPMORGAN CHASE BANK FASTENAL -DRILL BIT $64.84 3 Fund Claims List - 6/20/2017 klilITT-nal=w 61 OPWA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK SCHUERMANN ENTERPRISES, INC TREASURER PETTY CASH TREASURER PETTY CASH UNIFIRST HOLDINGS LP VERDIGRIS VALLEY ELECTRIC COOP WATER -Total OPWA -Total Payable Description Payment Amount HD SPLY - FLANGE $161.95 HD SPLY -METER LOCKS $148.75 HD SPLY -METER SET $1,902.66 HO SPLY -METER SETS $1,743.70 HO SPLY- REPAIR CLAMP $22.26 TIMMONS -FUEL $616.72 UNITED RNTLS- RENTAL $1,245.08 TROUBLESHOOT /REPAIRS $2,388.13 CDL LICENSEIMAGGARD $51.50 COL LICENSEIVAUGHAN $51.50 UNIFORM CLEANING $101.12 WATER CONTROL ELEC $30.60 $269,136.01 $405,030.58 OPWA Grand Total $405,030.58 nTity f Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Linda Jones Finance Director SUBJECT: Resolution 2017 -01 FY 2017 -2018 Annual Operating Budget DATE: June 16, 2017 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, OPGA Fund and other funds has been developed and was transmitted for City Council review on May 9, 2017. The proposed budget was discussed during the May and June Council work sessions. Printed copies of the proposed budget have been available for public viewing at City Hall, the Owasso Library, and on the City's website. On May 31, 2017, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 6, 2017. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. Resolution 2017 -01 provides for the adoption of a fiscal year budget for the Owasso Public Works Authority. RECOMMENDATION: Staff recommends approval of Resolution 2017- Oladopting a Fiscal Year 2017 -2018 budget for the OPWA Fund. ATTACHMENT OPWA Resolution 2017 -01 OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA OPWA RESOLUTION 2017 -01 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2017 -2018 FOR THE OWASSO PUBLIC WORKS AUTHORITY. WHEREAS, The Owasso Public Works Authority was created as a Title 60 Public Trust; and WHEREAS, The Authority Manager has prepared a budget for the fiscal year ending June 30, 2018 (FY 2017- 2018); and WHEREAS, the budget has been formally presented to the Trustees; and WHEREAS, certain budget filing requirements are mandated by State Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, THAT: Resources available in the amount of $38,338,373 are hereby appropriated as follows: Administration $1,093,848 Utility Billing 483,089 Water 4,542,455 Wastewater Treatment 1,348,192 Wastewater Collections 882,795 Refuse 1,679,941 Recycle Center 225,517 Debt Service 6,992,671 Interfund Transfers Out 21,089,865 THAT: The effective date of this Resolution shall be July 1, 2017. PASSED, ADOPTED, AND APPROVED this 201h day of June, 2017, by the Trustees of the Owasso Public Works Authority, Lyndell Dunn, Chair ATTEST: Sherry Bishop, Authority Secretary APPROVED AS TO FORM: Julie Lombardi, Authority Attorney OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/10/17 Department Payroll Expenses Total Expenses OPWA Administration 10,958.48 16,202.33 Utility Billing 5,908.89 11,082.52 Water 14,601.27 24,736.81 Wastewater 13,398.47 23,010.79 Wastewater Collection 8,528.48 14,606.10 Refuse 13,174.95 20,671.15 Recycle Center 2,825.96 4,159.48 FUND TOTAL 69,396.50 114,469.18 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2016 -2017 Budgetary Basis Statement of Revenues & Expenses As of May 31, 2017 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTAL TRANSFERS MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 447,513 $ 5,460,299 $ 5,759,000 94.81% 342,420 3,908,287 4,214,500 92.73% 175,459 1,818,010 1,969,325 92.32% 20,246 225,837 262,925 85.89% 985,636 11,412,433 12,205,750 93.50% $ (52,759) $ (724,471) $ (830,833) 87.20% (35,006) (399,258) (462,666) 86.30% (293,409) (3,780,445) (4,279,045) 88.35% (148,247) (1,641,776) (2,164,002) 75.87% (111,490) (1,294,038) (1,895,111) 68.28% (231,971) (3,008,679) (3,268,222) 92.06% (872,883) (10,848,667) (12,899,879) 84.10% 112,754 563,766 (694,129) $ 5,858 $ 25,436 $ 20,000 127.18% 1,887 16,173 12,275 131.76% - 419,966 424,047 99.04% (245,326) (743,072) (20,902,000) 3.56% (237,581) (281,497) (20,445,678) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ 245,326 $ 1,702,846 $ 21,890,988 Expenditures of long -term debt - (959,774) (988,000) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES 245,326 743,072 20,902,988 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING WORKING CAPITAL- Beginning Balance WORKING CAPITAL- Ending Balance $ 120,498 $ 1,025,342 $ (236,819) $ (383,783) 1,418,075 1,418,075 $ 2,059,634 $ 1,181,256