HomeMy WebLinkAbout2017.06.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055
Regular Meeting
Tuesday, June 20, 2017 - 6:30 pm
1. Call to Order
Chair Lyndell Dunn
2. Roll Call
GSM
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.)
A. Approve minutes:
• June 6, 2017, Regular Meeting
• June 13, 2017, Regular Meeting
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent
Agenda
5. Consideration and appropriate action relating to Resolution 2017-01, adopting the
annual budget for Fiscal Year 2017-2018
Linda Jones
Staff recommends approval of Resolution 2017-01.
6. Report from OPGA Manager
7. Report from OPGA Attorney
8. Official Notices to Authority (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Reports- Pay Period Ending Date 6110117
• Monthly Budget Status Report - May 2017
9. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda)
10. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City
Hall, 200 S Main St, at 6:00 pm on Friday, June 16, 2017
Sherry Bishop(/City Clerk
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, June 6, 2017
The Owasso Public Golf Authority met in regular session on Tuesday, June 6, 2017, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk posted at City Hall, 200 S Main St, at 6:00 pm on
Friday, June 2, 2017.
1. Call to Order
Chair Lyndell Dunn called the meeting to order at 8:41 pm.
2. Roll Call
Present
Chair-Lyndell Dunn
Trustee - Bill Bush
Trustee -Jeri Moberly
A quorum was declared present.
Staff:
Authority Manager - Warren Lehr
Authority Attorney - Julie Lombardi
Absent
Vice -Chair - Chris Kelley
Trustee - Doug Bonebrake
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.)
A. Approve minutes:
• May 16, 2017, Regular Meeting
B. Approve claims
Ms. Moberly moved, seconded by Mr. Bush to approve the Consent Agenda with claims
totaling $33,447.69.
YEA: Bush, Moberly, Dunn
NAY: None
Motion carried: 3-0
4. Consideration and appropriate action relating to items removed from the Consent
Agenda
None
5. Report from OPGA Manager
None
6. Report from OPGA Attorney
None
7. Official Notices to Authority (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Reports:
- Pay Period Ending Date 5/13/17
- Pay Period Ending Date 5/27/17
OPGA
June b, 2017
Page 2
8. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda)
None
9. Adjournment
Mr. Bush moved, seconded by Ms. Moberly to adjourn the meeting.
YEA: Bush, Moberly, Dunn
NAY: None
Motion carried 3-0 and the meeting adjourned at 8:42 pm.
Lyndell Dunn, Chair
Lisa Wilson, Minute Clerk
OWASSO CITY COUNCIL, OPWA & OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, June 13, 2017
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, June 13, 2017, in the Council Chambers at Old Central,
109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the
office of the City Clerk and posted at City Hall, 200 S Main, at6:00 pm on Friday, June 9, 2017.
1. Call to Order
Mayor/Chair Lyndell Dunn called the meeting to order at 6:00 pm.
Present Absent
Mayor/Chair - Lyndell Dunn None
Vice-Mayor/Vice-Chair - Chris Kelley
Councilor/Trustee - Doug Bonebrake
Councilor/Trustee - Bill Bush
Councilor/Trustee-Jeri Moberly
A quorum was declared present.
2. Discussion relating to the fire department purchase of a New Aerial Platform Truck
David Hurst and Mark Stuckey presented the item and discussion was held. It was further
explained that the item would be placed on the June 20, 2017, Council agenda for
consideration and action.
3. Discussion relating to a Proposal for Professional Services for Economic Development
Strategic Planning
Chelsea Levo Feary presented the item and discussion was held. On April 13, 2017, the
Owasso Economic Development Authority voted to recommend approval of the proposal.
It was further explained that the item would be placed on the July 5, 2017, Council agenda
for consideration and action.
4. Discussion relating to Alarm Registration, Failure to Register, and False Alarm Ordinance and
Resolution
Scott Chambless and Bill Allen presented the items and discussion was held. It was further
explained that the items will be placed on a future Council agenda for consideration and
action.
5. Discussion relating to comprehensive review of rates and fees
Sherry Bishop presented the item and discussion was held. It was further explained that staff
is reviewing current rates and fees and an item would be placed on the July work session
agenda for additional discussion.
6. Discussion relating to Board and Committee appointments and term lengths
Mayor/Chair Lyndell Dunn presented the item and discussion was held. It was further
explained that an item would be placed on the June 20, 2017, Council agenda for
consideration and action.
7. Discussion relating FY 2017-2018 annual operating budgets
Warren Lehr presented the items and discussion was held. It was further explained that an
item will be placed on the June 20, 2017, Council, OPWA, and OPGA agendas for
consideration and action.
8. Discussion relating to City Manager items
• Monthly sales tax report - Linda Jones presented the sales tax report and
discussion as held.
• City Manager report - No Report.
Owasso City Council, OPWA & OPGA
June 13, 2017
Page 2
9. City Council/Trustee comments and inquiries
Mayor Dunn and Vice -Mayor Kelley commented on the annual Tulsa Regional Chamber
D.C. Fly -In event held June 7-9.
10. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing negotiations with the Fraternal Order of Police, Lodge No. 149, as
provided for in Title 25, O.S. § 307(B)(2)
Councilor Bonebrake moved, seconded by Councilor Bush to enter into executive session.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5-0
At 7:40 pm, the Council, along with Julie Lombardi, Warren Lehr, Michele Dempster, and
Scott Chambless entered into executive session.
At 8:45 pm, the Council returned to open session.
11. Adjournment
Councilor Bush moved, seconded by Councilor Moberly to adjourn the meeting.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5-0
The meeting adjourned at 8:45 pm.
Lyndell Dunn, Mayor/Chair
Juliann M. Stevens, Minute Clerk
Claims List - 6/2012017
Fund Vendor Name
Payable Description
Payment Amount
55 OPGA YAMAHA GOLF CAR COMPANY
CART REPAIRS
$115.13
CART OPERATIONS -Total
$115.13
AEP/PSO
ELECTRIC USE
$864.17
AT&T
LONG DISTANCE PHONE
$1.24
BWI COMPANIES, INC
PRE EMERGENT
$845.52
CITY GARAGE
LABORIOVERHEAD - JUNE, 20
$71.83
JPMORGAN CHASE BANK
HARRELLS-PIGMENT
$100.00
JPMORGAN CHASE BANK
IBT-BEARINGS
$67.47
JPMORGAN CHASE BANK
LOWES-RAIN GAUGE
$3.98
JPMORGAN CHASE BANK
LOWES-WIRE FLAGS
$7.98
JPMORGAN CHASE BANK
OREILLY-HOSE REPAIR
$26.16
JPMORGAN CHASE BANK
OWASSO TOP SOIL -SOIL
$240.00
JPMORGAN CHASE BANK
P & K-GASKET
$1.43
JPMORGAN CHASE BANK
P & K-HOSE/SCREWS
$11,85
JPMORGAN CHASE BANK
P & K-WEEDEATER PARTS
$40.98
JR SIMPLOT COMPANY
SEAWEED EXTRACT
$360.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$42.05
REGAL CHEMICAL COMPANY
WETTING AGENT, ACID
$487.81
TCF NATIONAL BANK
MAINT CART LEASE
$1,160,00
UNIFIRST HOLDINGS LP
ENV CHARGE
$30.00
UNIFIRST HOLDINGS LP
SHOP TOWELS
$57,96
UNIFIRST HOLDINGS LP
SUPPLIES
$4.65
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$87.02
VERIZON WIRELESS
WIRELESS CONNECTION
$40.95
YAMAHA GOLF CAR COMPANY
MAINT CART REPAIR
$313.83
COURSE MAINT -Total
$4,866.88
JPMORGAN CHASE BANK
AMAZON -RETURN
($22.37)
JPMORGAN CHASE BANK
SAMSCLUB-SUPPLIES
$139.17
JPMORGAN CHASE BANK
SYSCO-SUPPLIES
$26.92
JPMORGAN CHASE BANK
UNITED LINEN -RENTALS
$62.99
JPMORGAN CHASE BANK
UNITED LINENS -RENTAL
$50.46
FOOD & BEV -Total
$257.17
AEP/PSO
ELECTRIC USE
$1,347.45
AT&T
LONG DISTANCE PHONE
$1.20
AT&T LONG DISTANCE
LONG DISTANCE PHONE
$37.64
JPMORGAN CHASE BANK
COURSETRENDS-HOSTING
$300.00
JPMORGAN CHASE BANK
OVERHEAD -DOOR REPAIR
$85.00
JPMORGAN CHASE BANK
WASTE MGMT-REFUSE
$658.86
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$218.12
GOLFADMIN -Total
$2,648.27
JPMORGAN CHASE BANK
CUTTER & BUCK -UNIFORM
$110.23
'r
Fund
55 OPGA
OPGA . Total
Claims List - 6/20/2017
Vendor Name
Payable Description
Payment Amount
GOLFSHOP -Total
$110.23
BGR DAILY ACCT.
REIMS GOLF PETTY CASH
$977.95
JPMORGAN CHASE BANK
EXEC COFFEE -BEVERAGE
$115.09
JPMORGAN CHASE BANK
CRT PLAINS -BEVERAGES
$657.99
JPMORGAN CHASE BANK
PERRY ELLIS-MERCHANDI
$668.20
JPMORGAN CHASE BANK
SAMSCLUB-BEER
$130.48
JPMORGAN CHASE BANK
SAMSCLUB-FOOD
$753.54
JPMORGAN CHASE BANK
SYSCO-FOOD
$587.59
JPMORGAN CHASE BANK
SYSCO-REFUND
($44.91)
JPMORGAN CHASE BANK
TAYLORMADE-MERCHANDIS
$135.69
JPMORGAN CHASE BANK
TITLEIST-MERCHANDISE
$3,909.95
JPMORGAN CHASE BANK
TITLELIST-MERCHANDISE
$2,576,27
JPMORGAN CHASE BANK
WALMART-FOOD
$61.86
OPGA •Total
$10,529.70
$18,527.38
OPGA Grand Total $18,527.38
2
nrity Wit out Limits.
TO: The Honorable Chair and Trustees
Owasso Public Golf Authority
FROM: Linda Jones
Finance Director
SUBJECT: Resolution 2017-01
FY 2017-2018 Annual Operating Budget
DATE: June 16, 2017
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
OPWA Fund, OPGA Fund and other funds has been developed and was transmitted for City
Council review on May 9, 2017. The proposed budget was discussed during the May and June
Council work sessions. Printed copies of the proposed budget have been available for public
viewing at City Hall, the Owasso Library, and on the City's website.
On May 31, 2017, legal notice of a public hearing was published in the Owasso Reporter, and
such hearing was conducted on June 6, 2017. The public hearing provided opportunity for
citizen comment and questions relating to the proposed budget.
Resolution 2017-01 provides for the adoption of a fiscal year budget for the Owasso Public Golf
Authority.
RECOMMENDATION:
Staff recommends approval of Resolution 2017-01 adopting a Fiscal Year 2017-2018 budget for
the OPGA Fund.
ATTACHMENT:
OPGA Resolution 2017-01
OWASSO PUBLIC GOLF AUTHORITY
OWASSO, OKLAHOMA
OPGA RESOLUTION 2017-01
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL
YEAR 2017-18 FOR THE OWASSO PUBLIC GOLF AUTHORITY.
WHEREAS, The Owasso Public Golf Authority was created as a Title 60 Public Trust; and
WHEREAS, The Authority Manager has prepared a budget for the fiscal year ending June 30, 2018
(FY 2017-2018); and
WHEREAS, the budget has been formally presented to the Trustees; and
WHEREAS, certain budget filing requirements are mandated by State Statutes.
NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY,
THAT: Resources available in the amount of $1,338,943 are hereby appropriated as
follows:
Golf Shop $141,375
Golf Cart Operation 115,127
Golf Course Maintenance 719,509
Food and Beverage 139,962
General and Administrative 222,970
THAT: The effective date of this Resolution shall be July 1, 2017.
PASSED, ADOPTED AND APPROVED this 201h day of June, 2017, by the Trustees of the Owasso
Public Golf Authority.
Lyndell Dunn, Chair
ATTEST:
Sherry Bishop, Authority Secretary
APPROVED AS TO FORM:
Julie Lombardi, Authority Attorney
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 06/10/17
Department Payroll Expenses Total Expenses
Golf Shop Operations 2,402.56 3,864.14
Cart Operations 3,276.50 3,678.90
Golf Course Operations 14,100.65 20,149.03
Food & Beverage 4,126.46 5,786.26
General & Administration 3,405.75 5,103.59
FUND TOTAL 27,311.92 38,581.92
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
Statement of Revenues & Expenses
As of May 31, 2017
OPERATING REVENUES:
Golf shop fees
Merchandise sales
COS -- merchandise
Cart Rental
Food & beverage
COS -- food & beverage
Other Revenue
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
Golf Shop
Cart Operations
Golf Course Maintenance
Food & Beverage
Golf Administration
TOTAL OPERATING EXPENSES
OPERATING INCOME (LOSS)
Transfer from General
TOTAL OTHER REVENUES
NET INCOME (LOSS)
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
May 31, 2017
Month Year
To -Date To -Date
Percent
Budget of Budget
$ 49,067 $
411,220
$ 567,300
72,49%
12,827
112,570
140,000
80.41%
(10,006)
(88,577)
(100,000)
88.58%
14,242
111,274
130,000
85.60%
18,756
119,201
189,300
62.97%
(6,912)
(49,354)
(86,000)
57.39%
83
724
700
103.48%
$ 78,058 $
617,058
$ 841,300
73.35%
$
(8,837)
$
(107,985)
$
(137,069)
78.78%
(10,490)
(107,336)
(115,564)
92.88%
(52,529)
(579,977)
(627,659)
92.40%
(10,674)
(113,352)
(137,365)
82.52%
(15,272)
(197,862)
(220,612)
89.69%
$
(97,803)
$
(1,106,512)
$
(1,238,269)
89.36%
$
(19,745)
$
(489,455)
$
(396,969)
$
$
300,000
$
450,000
66.67%
$
$
300,000
$
450,000
66.67%
$
(19,745)
$
(189,455)
$
53,031
$ (22,261)
(3,454,647) (3,454,647)
$ (3,666,363) $ (3,401,616)