HomeMy WebLinkAbout2017.06.20_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE `J�O
OWASSO CITY COUNCIL QtiG� �a�1
Council Chambers, Old Central Building'
109 N Birch, Owasso, OK 74055 G1p(�5
Regular Meeting Gv�
Tuesday, June 20, 2017 - 6:30 pm
1. Call to Order
Mayor Lyndell Dunn
2. Invocation
Pastor John -David Meissner of New Heights Church
3. Flag Salute
4. Roll Call
S. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes:
• June 6, 2017, Regular Meeting
• June 13, 2017, Regular Meeting
B. Approve claims
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to Board and Committee Appointments
Mayor Lyndell Dunn
B. Consideration and appropriate action relating to Resolution 2017 -08, providing for the
adoption of an annual budget for Fiscal Year 2017 -2018 for the general fund and other funds
as established by the Owasso City Council; establishing levels of expenditures by
department and establishing budget amendment authority as provided by statute; and
establishing an effective date
Linda Jones
Staff recommends approval of Resolution 2017 -08.
9. Consideration and appropriate action relating to the purchase of an Aerial Platform Fire
Truck
Mark Stuckey
Staff recommends approval of the purchase and payment for a new Pierce 105' aerial
platform truck in the amount of $1,172,658.40 from Pierce Manufacturing INC., utilizing the
Houston - Galveston Area Council (HGAC) Buy Program.
Owasso City Council
June 20, 2017
Page 2
10. Consideration and appropriate action relating to acceptance of the FY 2015 -2016 Street
Repair Project - Contract 2 - Asphalt and authorization for final payment
Earl Farris
Staff recommends acceptance of the contract work and authorization for final payment to
Lowry Construction in the amount of $74,900.91 resulting in a final contract amount of
$1,470,376.85.
11. Consideration and appropriate action relating Resolution 2017 -09, implementing Tentative
Agreements between the City of Owasso and the Fraternal Order of Police Lodge #149 for FY
2017 -2018
Michele Dempster
Staff recommends approval of Resolution 2017 -09.
12. Consideration and appropriate action relating to Resolution 2017 -07, authorizing execution of
an engagement letter for legal representation in condemnation matters with the law firm of
Doerner, Saunders, Daniel & Anderson
Julie Lombardi
Staff recommends approval of Resolution 2017 -07.
13. Report from City Manager
14. Report from City Attorney
15. Report from City Councilors
16. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date 6110117
• Health Care Self- Insurance Claims - dated as of 6/15/17
• Monthly Budget Status Report - May 2017
17. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
18. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and the Agenda posted at City Hall,
200 S Main St, at 6:00 pm on Friday, June 16, 2017,
/if Gtr' r w &Av
Sherry Bishop, ity Clerk
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, June b, 2017
The Owasso City Council met in regular session on Tuesday, June 6, 2017, in the Council
Chambers at Old Central, 109 N Birch, Owasso, Oklahoma, per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted at City Hall, 200 S Main St, at 6:00 pm on
Friday, June 2, 2017.
1. Call to Order
Mayor Lyndell Dunn called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Matt Thomason, Executive Minister of First Church.
3. Flag Salute
Councilor Moberly led the flag salute.
4. Roll Call
Present
Mayor - Lyndell Dunn
Councilor- Bill Bush
Councilor - Jeri Moberly
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
Absent
Vice -Mayor - Chris Kelley
Councilor- Doug Bonebrake
Mayor Dunn recognized Boy Scout Troops #785, 857, and 875 of Owasso.
S. Presentation of the Character Trait of Humility
Ray Adcock, Character Council Member, presented the Character Trait of Humility for the
month of June.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes
• May 16, 2017, Regular Meeting
B. Approve claims
C. Accept in -kind donations valued at $2,042.58 for the Community Center
Department
Mr. Bush moved, seconded by Ms. Moberly to approve the Consent Agenda with claims
totaling $781,963.76.
YEA: Bush, Moberly, Dunn
NAY: None
Motion carried: 3 -0
7. Consideration and appropriate action relating to items removed from the Consent Agenda
None
Owasso City Council
June b, 2017
Page 2
PUBLIC HEARING
8. The City Council will conduct a public hearing for the purpose of receiving citizen comments
relating to the Proposed Budget for fiscal year 2017 -18
Warren Lehr presented the item. The Mayor opened the Public Hearing for comment. There
were no comments or questions from the audience.
Consideration and appropriate action relating to Resolution 2017 -05, amending the Capital
Improvement Project list to include Public Safety Vehicles
Warren Lehr presented the item recommending approval of Resolution 2017 -05.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Ms. Moberly to approve Resolution 2017 -05, as recommended.
YEA: Bush, Moberly, Dunn
NAY: None
Motion carried: 3 -0
10. Consideration and appropriate action relating to the International Association of Firefighters
(IAFF) Local #2789 Fiscal Year 2017 -2018 Contract
Michele Dempster presented the item recommending ratification of the 2017 -2018 contract
with the IAFF Local #2789 and authorization for the Mayor to execute the contract.
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bush to approve the contract, and authorize the Mayor to execute the
contract, as recommended.
YEA: Bush, Moberly, Dunn
NAY: None
Motion carried: 3 -0
11. Consideration and appropriate action relating to the First Amendment to Employment
Agreement between the City and City Attorney, Julie Lombardi.
Michele Dempster presented the item.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Ms. Moberly to approve the First Amendment to Employment Agreement, and authorize
the Mayor to execute the contract.
YEA: Bush, Moberly, Dunn
NAY: None
Motion carried: 3 -0
12. Consideration and appropriate action relating to the Employment Agreement between the
City and City Manager, Warren Lehr.
Michele Dempster presented the item.
There were no comments from the audience. After discussion, Ms. Moberly moved,
seconded by Mr. Bush to approve the Employment Agreement, and authorize the Mayor to
execute the contract.
YEA: Bush, Moberly, Dunn
NAY: None
Motion carried: 3 -0
Owasso City Council
June 6, 2017
Page 3
13. Consideration and appropriate action relating to a contract for engineering services for the
2017 Traffic Signal System Timing Study
Tim Doyle presented the item recommending approval of the Agreement for Engineering
Services with Kimley -Horn and Associates, Inc. of Oklahoma City, Oklahoma, in the amount
of $52,000.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Ms. Moberly to approve the agreement, and authorize the Mayor to execute the
contract, as recommended.
YEA: Bush, Moberly, Dunn
NAY: None
Motion carried: 3 -0
14. Consideration and appropriate action relating to Resolution 2017 -06, retaining legal services
to defend the City of Owasso, and providing a legal defense for Chief of Police Scott
Chambless, in the litigation styled Mike Denton v. Scoff Chambless, Kevin Lanham, Chris
Leamon, and City of Owasso, United States District Court for the Northern District of
Oklahoma.
Julie Lombardi presented the item recommending approval of Resolution 2017 -06.
There were no comments from the audience. After discussion, Mr. Bush moved, seconded
by Ms. Moberly to approve Resolution 2017 -06, as recommended.
YEA: Bush, Moberly, Dunn
NAY: None
Motion carried: 3 -0
15. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing confidential communications between the City Council and the City
Attorney concerning litigation styled City of Owasso v. Doris Barnes, et al, as provided for in
Title 25, O.S. § 307(8)(4)
16. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing negotiations with the Fraternal Order of Police, Lodge No. 149, as
provided for in Title 25, O.S. § 307(8)(2)
Mayor Dunn presented items 15 and 16 to be voted together, Mr. Bush moved, seconded by
Ms. Moberly to enter into executive session.
YEA: Bush, Moberly, Dunn
NAY: None
Motion carried: 3 -0
At 7:15 pm, the Council, along with Julie Lombardi, Warren Lehr, and Roger Stevens entered
into executive session.
At 7:49 pm, Roger Stevens exited the executive session.
At 7:50 pm, Michele Dempster and Scott Chambless entered the executive session.
At 8:18 pm, the Council returned to open session.
Owasso City Council
June 6, 2017
Page 4
17. Report from City Manager
Roger Stevens presented the Monthly Public Works Project Status Report. Mr. Lehr
commented on litter pick -up and storm debris activities of the Public Works Department,
advised that the Stormwater Phase II and FOG Administrator has been hired, and provided a
status report on the mixed use development taking place in the Redbud District.
18. Report from City Attorney
None
19. Report from City Councilors
Mr. Dunn advised that he would be attending the annual Tulsa Regional Chamber D.C. Fly -In
on June 7, 2017, and would provide a report at the next Council meeting.
20. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Reports -
o Pay Period Ending Date 5/13/17
• Pay Period Ending Date 5/27/17
• Health Care Self- Insurance Claims - dated as of 6/l/17
21. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
22. Adjournment
Ms. Moberly moved, seconded by Ms. Bush to adjourn the meeting.
YEA: Bush, Moberly, Dunn
NAY: None
Motion carried 3 -0 and the meeting adjourned at 8:40 pm.
Lyndell Dunn, Mayor
Lisa Wilson, Minute Clerk
OWASSO CITY COUNCIL, OPWA & OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, June 13, 2017
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, June 13, 2017, in the Council Chambers at Old Central,
109 N Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting and Agenda filed in the
office of the City Clerk and posted at City Hall, 200 S Main, at 6:00 pm on Friday, June 9, 2017.
1. Call to Order
Mayor /Chair Lyndell Dunn called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair - Lyndell Dunn None
Vice - Mayor /Vice- Chair -Chris Kelley
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Bill Bush
Councilor /Trustee -Jeri Moberly
A quorum was declared present.
2. Discussion relating to the fire department purchase of a New Aerial Platform Truck
David Hurst and Mark Stuckey presented the item and discussion was held. It was further
explained that the item would be placed on the June 20, 2017, Council agenda for
consideration and action.
3. Discussion relating to a Proposal for Professional Services for Economic Development
Strategic Planning
Chelsea Levo Feary presented the item and discussion was held. On April 13, 2017, the
Owasso Economic Development Authority voted to recommend approval of the proposal.
It was further explained that the item would be placed on the July 5, 2017, Council agenda
for consideration and action.
4. Discussion relating to Alarm Registration, Failure to Register, and False Alarm Ordinance and
Resolution
Scott Chambless and Bill Allen presented the items and discussion was held. It was further
explained that the items will be placed on a future Council agenda for consideration and
action.
5. Discussion relating to comprehensive review of rates and fees
Sherry Bishop presented the item and discussion was held. It was further explained that staff
is reviewing current rates and fees and an item would be placed on the July work session
agenda for additional discussion.
6. Discussion relating to Board and Committee appointments and term lengths
Mayor /Chair Lyndell Dunn presented the item and discussion was held. It was further
explained that an item would be placed on the June 20, 2017, Council agenda for
consideration and action.
7. Discussion relating FY 2017 -2018 annual operating budgets
Warren Lehr presented the items and discussion was held. It was further explained that an
item will be placed on the June 20, 2017, Council, OPWA, and OPGA agendas for
consideration and action.
8. Discussion relating to City Manager items
• Monthly sales tax report - Linda Jones presented the sales tax report and
discussion as held.
• City Manager report - No Report.
Owasso City Council, OPWA & OPGA
June 13, 2017
Page 2
City Council /Trustee comments and inquiries
Mayor Dunn and Vice -Mayor Kelley commented on the annual Tulsa Regional Chamber
D.C. Fly -In event held June 7 -9.
10. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing negotiations with the Fraternal Order of Police, Lodge No. 149, as
provided for in Title 25, O.S. § 307(6)(2)
Councilor Bonebrake moved, seconded by Councilor Bush to enter into executive session.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
At 7:40 pm, the Council, along with Julie Lombardi, Warren Lehr, Michele Dempster, and
Scott Chambless entered into executive session.
At 8:45 pm, the Council returned to open session.
11. Adjournment
Councilor Bush moved, seconded by Councilor Moberly to adjourn the meeting.
YEA: Bonebrake, Bush, Kelley, Moberly, Dunn
NAY: None
Motion carried: 5 -0
The meeting adjourned at 8:45 pm.
Lyndell Dunn, Mayor /Chair
Juliann M. Stevens, Minute Clerk
Fund
01 GENERAL
Claims List - 6/2012017
Vendor Name
Payable Description Payment
Amount
AEP /PSO
ELECTRIC USE
$138.57
AT &T
LONG DISTANCE PHONE
$0.71
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - MAY,
$54.74
CITY GARAGE
LABOR /OVERHEAD - JUNE, 20
$279.75
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MAY, 20
$114.88
JPMORGAN CHASE BANK
ADVANCE AUTO -PARTS
$8.38
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$48.99
JPMORGAN CHASE BANK
BRING YOUR DOG -GROOM
$20.00
JPMORGAN CHASE BANK
MIDWEST VET - SUPPLIES
$337.06
JPMORGAN CHASE BANK
SERENITY- CREMATIONS
$165.00
JPMORGAN CHASE BANK
SPAYOK - STERILIZATIONS
$45.00
JPMORGAN CHASE BANK
VET MED EXAM -TECH FEE
$85.50
JPMORGAN CHASE BANK
WALMART - SUPPLIES
$155.14
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEAN
$25.95
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ANIMAL CONTROL • Total
ELECTRIC USE
$1,559.69
AEP /PSO
ELECTRIC USE
$20.17
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MAY, 20
$42.35
JPMORGAN CHASE BANK
ATWOOD- SAFETY BOOTS
$119.99
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$95.00
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
$14.82
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
$35.97
GEN CEMETERY -Total $328.30
AEP /PSO
ELECTRIC USE
$1,200.31
AT &T
LONG DISTANCE PHONE
$2.10
DRAKE SYSTEMS INC
COPIER LEASE
$229.52
JPMORGAN. CHASE BANK
AMAZON -PAPER TOWELS
$94.58
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$5.46
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST CONT
$95.00
JPMORGAN CHASE BANK
SRCENTR -CHECK IN SYS
$250.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$133.39
TULSA COMMUNITY FOUNDATION
MONITORS
$300.00
GEN COMMUNITY CENTER -Total
$2,310.36
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - MAY,
$81.82
CITY GARAGE
LABORIOVERHEAD -JUNE, 20
$415.58
CITY GARAGE
VEH PARTS PURCHASED - JUN
$5.50
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MAY, 20
$184.55
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$1.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$27.77
JPMORGAN CHASE BANK
OMIA- TRAINING
$300.00
JPMORGAN CHASE BANK
PIKEPASS -FEES
$11.10
1
Claims List - 6/20/2017
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL KENNETH LIVINGSTON MOWING $2,550.00
M. B. BICKERSTAFF MOWING $150.00
VERIZON WIRELESS WIRELESS CONNECTION $126.11
GEN COMMUNITY DEVELOPMENT -Total $3,853.43
JPMORGAN CHASE BANK SAV ON- ADVERTISING $150.00
GEN CULTURE & RECREATION -Total
$150.00
CITY GARAGE
LABOR /OVERHEAD - JUNE, 20
$69.25
JPMORGAN CHASE BANK
HOBBY LOBBY -FRAME
$43.56
JPMORGAN CHASE BANK
LODGING EXPENSE
$212.02
JPMORGAN CHASE BANK
LOWES- SHELVING
$129.96
JPMORGAN CHASE BANK
TAXI FARE
$47.18
JPMORGAN CHASE BANK
TIA- AIRPORT PKING
$34.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$29.57
JPMORGAN CHASE BANK
USER- TRAVEL EXPENSE
$36.63
TREASURER PETTY CASH
TRAVEL REIMBURSEMENT
$276.54
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN ECONOMIC DEV -Total
$908.36
AEP /PSO
ELECTRIC USE
$94.19
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$27.98
JPMORGAN CHASE BANK
INTERSTATE - BATTERY
$16.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$12.72
TOTAL RADIO INC
STORM SIREN MAINT
$6,696.00
TREASURER PETTY CASH
MEETING EXPENSE
$38.45
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILLS - 3 STORM
$31.86
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIREN ELECTRIC
$58.98
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN EM ERG PREPAREDNESS -Total
$7,005.83
CITY GARAGE
LABOR /OVERHEAD - JUNE, 20
$280.00
CITY GARAGE
VEH PARTS PURCHASED - JUN
$19.49
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MAY, 20
$343.21
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
$35.42
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
$40.38
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN ENGINEERING -Total
$748.15
CITY GARAGE
LABORIOVERHEAD - JUNE, 20
$84.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MAY, 20
$20.30
JPMORGAN CHASE BANK
FUEL EXPENSE
$40.00
JPMORGAN CHASE BANK
GFAO -CONF CREDIT
($100.00)
JPMORGAN CHASE BANK
LODGING EXPENSE
$680.04
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$35.79
2
Claims List - 6/20/2017
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL JPMORGAN CHASE BANK TRAVELEXPENSE $141.29
TREASURER PETTY CASH BANK BAG $5.00
TREASURER PETTY CASH TRAVELEXPENSE $11.43
GEN FINANCE -Total
$917.85
AEP IPSO
ELECTRIC USE
$3,285.69
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND SCREENING
$55.85
JPMORGAN CHASE BANK
SOU
$201.30
AT &T
LONG DISTANCE PHONE
$45.64
CINTAS CORPORATION
CARPET CLEANING
$67.00
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$89.97
MCAFEE &TAFT
LEGALPERSONNEL
$75.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$204.43
RICOH USA, INC
COPIER RENTAL
$126.20
GEN GENERAL GOVERNMENT -Total
TRAVELEXPENSE
$3,949.78
AEP IPSO
ELECTRIC USE
$109.13
AT &T
LONG DISTANCE PHONE
$0.32
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$39.96
GEN HISTORICAL MUSEUM -Total
$149.41
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS
$644.20
COMMUNITYCARE EAP
EMPL ASSISTANCE PROG
$248.00
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$201.30
JPMORGAN CHASE BANK
COMMUNITY - ADVERTISING
$95.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$8.50
JPMORGAN CHASE BANK
SAMS - BENEFITS FAIR
$33.68
MCAFEE & TAFT
LEGAL - PERSONNEL
$275.00
TULSA EMERGENCY MEDICAL CENTER
DRUG TESTS
$880.00
TULSA WORLD
ADVERTISING
$449.00
GEN HUMAN RESOURCES -Total
$2,834.68
CITY GARAGE
LABOR/OVERHEAD - JUNE, 20
$74.16
VERIZON WIRELESS
WIRELESS CONNECTION
$149.68
GEN INFORMATION TECH -Total
$223.84
CITY GARAGE
LABOR/OVERHEAD - JUNE, 20
$102.83
CUSTOM CRAFT AWARDS, INC.
PLAQUE
$240.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MAY, 20
$45.48
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$8.66
JPMORGAN CHASE BANK
PIKEPASS -FEES
$8.80
TREASURER PETTY CASH
PASTOR MEETING EXPENS
$12.00
TREASURER PETTY CASH
TRAVELEXPENSE
$122.96
GEN MANAGERIAL -Total
$540.73
JPMORGAN CHASE BANK
LODGING EXPENSE
$277.68
JPMORGAN CHASE BANK
TRAVELEXPENSE
$16.90
3
Claims List - 6120/2017
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL YOUTH SERVICES OF TULSA
YOUTH SERVICES
$4,125.00
GEN MUNICIPAL COURT -Total
$4,419.58
AEPIPSO
ELECTRIC USE
$1,693.38
AT &T
LONG DISTANCE PHONE
$0.52
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - MAY,
$148.39
CITY GARAGE
LABOR/OVERHEAD - JUNE, 20
$1,052.25
CITY GARAGE
VEH PARTS PURCHASED - JUN
$615.89
CITY OF OWASSO
WATER
$3,976.64
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MAY, 20
$683.22
JPMORGAN CHASE BANK
CORNERSTONE -LINE
$55.00
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
$87.02
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$85.09
JPMORGAN CHASE BANK
EQUIP ONE -JACK HAMMER
$41.00
JPMORGAN CHASE BANK
GRAINGER -PUMP
$191.93
JPMORGAN CHASE BANK
HD SPLY -PUMP PARTS
$10.50
JPMORGAN CHASE BANK
LOCKE- BREAKER
$53.47
JPMORGAN CHASE BANK
LOCKE -PARTS
$23.98
JPMORGAN CHASE BANK
LOWES -PAINT
$8.16
JPMORGAN CHASE BANK
LOWES -PARK PUMP
$4.22
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$49.47
JPMORGAN CHASE BANK
PIKEPASS -FEES
$8.80
JPMORGAN CHASE BANK
USPS - POSTAGE
$5.38
ROGERS COUNTY RURAL WATER
PARKS WATER SERVICE
$297.50
DISTRICT
SHAWNEE LIGHTING SYSTEMS INC
REPAIRS
$1,973.87
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
$47.92
VERDIGRIS VALLEY ELECTRIC COOP
PARKS OFFICE ELECTRIC
$57.63
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN PARKS -Total
$11,200.88
JPMORGAN CHASE BANK
OK CORR -PARK BENCH
$340.00
GEN PARKS PUB ART BENCHES -Total
$340.00
AEPIPSO
ELECTRIC USE
$353.94
JPMORGAN CHASE BANK
DEPOSITPHOTO- SERVICE
$49.00
JPMORGAN CHASE BANK
INTERSTATE- REPAIRS
$51.90
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEAN
$58.95
JPMORGAN CHASE BANK
WM- PRISONER BOARD
$9.48
LANGUAGE LINE SERVICES
TRANSLATION SVCS
$23.00
GEN POLICE COMMUNICATIONS -Total
$546.27
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - MAY,
$295.54
CITY GARAGE
LABOR/OVERHEAD - JUNE, 20
$2,109.25
CITY GARAGE
VEH PARTS PURCHASED - JUN
$228.88
0
Fund
Claims List - 6/20/2017
Vendor Name
01 GENERAL FLEETCOR TECHNOLOGIES
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
SPIRIT LANDSCAPE MANAGEMENT LLC
UNIFIRST HOLDINGS LP
VERIZON WIRELESS
Payable Description Payment
Amount
FUELMAN EXPENSE - MAY, 20
$591.96
ATWOOD- GREASE
$24.90
ATWOOD -LOCK /PINS
$48.75
ATWOOD -PINS
$3.79
ATWOOD -TRASH BAGS
$29.98
GLOSS- SWITCH
$22.28
C NIKEL- SEATBELT
$505.56
EQUIP ONE - SPRING
$18.20
FUEL
$56.27
LOWES- LUMBER
$260.02
LOWES -NAILS
$11.22
LOWES -TIPE MEASURES
$109.15
LOWES -TRASH BAGS
$15.16
P & K EQUIP- CREDIT
($50.63)
P & K EQUIP - LINE /CVR
$352.35
P & K EQUIP -OIL
$86.48
QUALITY TIRE- REPAIR
$20.00
QUALITY TIRE -TUBE
$20.00
QUIK SVC -REBAR
$663.00
TIMMONS -FUEL
$616.71
WALMART- CLEANSER
$11.92
LANDSCAPE MAINTENANCE
$626.25
UNIFORM CLEANING
$64.26
WIRELESS CONNECTION
$69.66
GEN STORMWATER -Total
$6,810.91
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - MAY,
$58.33
CITY GARAGE
LABOR /OVERHEAD - JUNE, 20
$881.50
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MAY, 20
$9.13
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
$29.99
JPMORGAN CHASE BANK
ASSOC PARTS -MOTOR
$97.94
JPMORGAN CHASE BANK
LIBERTY FLAGS -FLAGS
$47.25
JPMORGAN CHASE BANK
MURPHY - DISPENSERS
$201.06
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$11.83
JPMORGAN CHASE BANK
OWASSO FENCE -PARTS
$105.30
JPMORGAN CHASE BANK
PIKEPASS -FEES
$3.20
TREASURER PETTY CASH
TRAVELEXPENSE
$8.50
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
$26.54
VERIZON WIRELESS
WIRELESS CONNECTION
$29.65
GEN SUPPORT SERVICES -Total $1,510.22
AEP IPSO STREET LIGHTS $7.59
TREASURER PETTY CASH CC REFUND /KELLY $50.00
5
Claims List - 6/20/2017
Fund
Vendor Name
Payable Description
Payment
LABOR/OVERHEAD - JUNE, 20
$75.83
CITY GARAGE
Amount
01 GENERAL
TREASURER PETTY CASH
CC REFUND /PROCK
$50.00
JPMORGAN CHASE BANK
TREASURER PETTY CASH
CC REFUND /SWIFT
$50.00
PIKEPASS -FEES
TREASURER PETTY CASH
OC REFUND /GOLDESBERRY
$100.00
$162.50
TREASURER PETTY CASH
OD REFUND /CANDLER
$250.00
GENERAL -Total
$507.59
GENERAL -Total
$50,815.86
20 AMBULANCE SERVICE
CITY GARAGE
LABOR/OVERHEAD - JUNE, 20
$766.58
CITY GARAGE
VEH PARTS PURCHASED - JUN
$279.29
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MAY, 20
$2,373.14
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$1,342.39
JPMORGAN CHASE BANK
CONRAD -AMB PARTS
$33.36
JPMORGAN CHASE BANK
EMS TECH - LICENSE
$1,000.00
JPMORGAN CHASE BANK
FULLERTON- OXYGEN
$61.50
JPMORGAN CHASE BANK
GLOVER -AMB REPAIR
$656.01
JPMORGAN CHASE BANK
GREEN CO -WASTE DISP
$455.00
JPMORGAN CHASE BANK
SAS - PHARMACEUTICALS
$586.70
JPMORGAN CHASE BANK
SUMMIT TRUCK - REPAIR
$1,645.21
JPMORGAN CHASE BANK
SUMMIT - AMBULANCE PART
$142.69
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$26.01
OK STATE DEPT OF HEALTH EMERGENCY
LICENSE RENEWAL
$847.50
VERIZON WIRELESS
WIRELESS CONNECTION
$238.63
AMB SERVICES AMBULANCE -Total
$10,454.01
AMBULANCE SERVICE
-Total
$10,454.01
21 E -911
AT&T
E911 MAPPING SVCS
$355.35
AT&T
SVC T1 CIRCUITS RADIO
$938.34
JPMORGAN CHASE BANK
TOTAL RADIO -CONTR FEE
$410.00
E911 COMMUNICATIONS -Total
$1,703.69
E -911 - Total
$1,703.69
25 HOTEL TAX
AEP IPSO
ELECTRIC USE
$20.24
HOTEL TAX ECON DEV -Total
$20.24
CITY GARAGE
LABOR/OVERHEAD - JUNE, 20
$75.83
CITY GARAGE
VEH PARTS PURCHASED - JUN
$100.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MAY, 20
$19.43
JPMORGAN CHASE BANK
MEETING EXPENSE
$22.94
JPMORGAN CHASE BANK
PIKEPASS -FEES
$13.85
JPMORGAN CHASE BANK
SAV ON- BROCHURES
$162.50
HOTEL TAX STRONG NEIGHBOR -Total $394.55
HOTELTAX -Total $414.79
27 STORMWATER MANAGEMENT AEP /PSO ELECTRIC USE $565.93
LOT MAINTENANCE OF OKLAHOMA, INC. MOWING $823.02
Claims List - 6/20/2017
Fund
Vendor Name
Payable Description
Payment
Amount
27 STORMWATER MANAGEMENT
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
STORMWATER -Total
$1,428.96
STORMWATER MANAGEMENT
-Total
$1,428.96
34 VISION TAX
BKL INCORPORATED
ENGINEERING SERVICES - RO
$10,108.80
VSN RECAP 96TH/119.129TH •Total
$10,108.80
GUY ENGINEERING SERVICES INC
ENGINEERING SERVICES - 11
$12,643.86
VSN RECAP GARNETT TO 129 -Total
$12,643.86
VISION TAX -Total
$22,752.66
35 PARK DEVELOPMENT
THE BOARD OF COUNTY COMMISSIONERS
DOG PARK PARKING LOT
$20,772.94
PARK DEV DOG PARK -Total
$20,772.94
PARK DEVELOPMENT •Total
$20,772.94
36 CAPITAL PROJECTS GRANT
GRADE LINE CONSTRUCTION
CONSTRUCTION SERVICES - E
$65,787.99
VSN 2025 76TH /MAIN INTERS -Total
$65,787.99
CARTER DOUGLAS COMPANY LLC
DOG PARK
$31,746.72
VSN 2025 DOG PARK -Total
$31,746.72
GROUND LEVEL LLC
SPORTS PARK PARKING
$168,858.56
VSN 2025 SPORTS PARK RDS • Total
$168,858.56
CAPITAL PROJECTS GRANT
-Total
$266,393.27
37 SALES TAX FIRE
AEP /PSO
ELECTRIC USE
$3,490.49
AT &T
LONG DISTANCE PHONE
$5.44
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - MAY,
$76.55
CITY GARAGE
LABOR/OVERHEAD - JUNE, 20
$1,725.91
CITY GARAGE
VEH PARTS PURCHASED - JUN
$692.59
CITY OF OWASSO
WATER
$137.60
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MAY, 20
$2,206.72
JPMORGAN CHASE BANK
ADVANCE AUTO -FLUID
$27.58
JPMORGAN CHASE BANK
ADVANCE AUTO - SUPPLIES
$0.91
JPMORGAN CHASE BANK
AIR CLEANING- REPAIRS
$1,575.07
JPMORGAN CHASE BANK
AMAZON- MEMORY CARDS
$57.08
JPMORGAN CHASE BANK
ATWOOD -TOOL
$17.97
JPMORGAN CHASE BANK
BEST BUY -HARD DRIVE
$65.34
JPMORGAN CHASE BANK
BEST BUY -TAX REFUND
($6.06)
JPMORGAN CHASE BANK
BEST BUY - WIRELESS
$74.05
JPMORGAN CHASE BANK
CASCO- UNIFORMS
$725.00
JPMORGAN CHASE BANK
CLASSIC CHEV- REPAIR
$279.36
JPMORGAN CHASE BANK
CONRAD -ENG PARTS
$1,482.67
JPMORGAN CHASE BANK
EMTEC -PEST CONTROL
$85.00
JPMORGAN CHASE BANK
EQUIP ONE -PARTS
$146.95
JPMORGAN CHASE BANK
INTERSTATE - BATTERY
$79.85
7
Claims List - 612012017
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
LIGHTHOUSE- UNIFORMS
$280.21
JPMORGAN CHASE BANK
LODGING EXPENSE
$94.64
JPMORGAN CHASE BANK
LOWES- REFUND
($16.96)
JPMORGAN CHASE BANK
LOWES- TRAILER PARTS
$52.62
JPMORGAN CHASE BANK
MN8 FOXFIRE -TAPE
$30.36
JPMORGAN CHASE BANK
MYDER -PUMP TESTING
$1,485.00
JPMORGAN CHASE BANK
NAFECO- UNIFORMS
$210.05
JPMORGAN CHASE BANK
NO SAFETY -PARTS
$387.95
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$137.26
JPMORGAN CHASE BANK
PAUL CONWAY - UNIFORMS
$181.49
JPMORGAN CHASE BANK
PIKEPASS -FEES
$9.70
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$36.38
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
$37.38
JPMORGAN CHASE BANK
TARGET - CAMERA SD CARD
$14.94
JPMORGAN CHASE BANK
TRAINING EXPENSE
$30.41
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$21.23
JPMORGAN CHASE BANK
USPS - SHIPPING
$7.15
JPMORGAN CHASE BANK
WALMART - SUPPLIES
$38.61
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$458.29
TREASURER PETTY CASH
VEH REGISTR RENEWAL
$81.50
VERIZON WIRELESS
WIRELESS CONNECTION
$788.41
SALES TAX FUND -FIRE -Total
$17,312.69
SALES TAX FIRE -Total
$17,312.69
38 SALES TAX POLICE AEP IPSO
ELECTRIC USE
$3,957.31
AT &T
LONG DISTANCE PHONE
$45.63
CITY GARAGE
LABORIOVERHEAD - JUNE, 20
$11,537.00
CITY GARAGE
VEH PARTS PURCHASED - JUN
$3,366.05
CITY OF OWASSO
WATER
$34.40
FLEET DISTRIBUTORS EXPRESS
VEHICLE EQUIPMENT
$207.07
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MAY, 20
$6,325.28
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$31.57
JPMORGAN CHASE BANK
AMER WASTE - REFUSE SVC
$289.86
JPMORGAN CHASE BANK
ATLANTIC- UNIFORMS
$226.84
JPMORGAN CHASE BANK
BEST BUY - EQUIPMENT
$569.97
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$7.49
JPMORGAN CHASE BANK
DAVIS &STANTON - SUPPLIE
$63.00
JPMORGAN CHASE BANK
DON HUME- UNIFORMS
$1,681.80
JPMORGAN CHASE BANK
ELITE K9- SUPPLIES
$26.11
JPMORGAN CHASE BANK
EMPLOYEE RECOGNITION
$113.94
JPMORGAN CHASE BANK
FAMILY ANIMAL -MED SVC
$285.50
JPMORGAN CHASE BANK
LA POL GEAR - UNIFORMS
$225.84
0
Claims List - 6/20/2017
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE JPMORGAN CHASE BANK
LOCKE- STATUE LIGHTS
$33.19
JPMORGAN CHASE BANK
LOWES- PLUMBING PARTS
$28.14
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$200.86
JPMORGAN CHASE BANK
MARLOW WHITE- UNIFORM
$3,060.00
JPMORGAN CHASE BANK
MEETING EXPENSE
$96.30
JPMORGAN CHASE BANK
MTM RECOG- UNIFORM
$152.26
JPMORGAN CHASE BANK
OFFICE DEPOT -INK
$60.99
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$74.18
JPMORGAN CHASE BANK
OK POLICE - SUPPLIES
$14.95
JPMORGAN CHASE BANK
PRECISION - SUPPLIES
$597.90
JPMORGAN CHASE BANK
PUBLIC ENG- RENEWAL FE
$1,558.80
JPMORGAN CHASE BANK
RAYALLEN- SUPPLIES
$47.59
JPMORGAN CHASE BANK
REASORS- SUPPLIES
$51.30
JPMORGAN CHASE BANK
SAFETY VISION - CAMERAS
$24,400.00
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$116.28
JPMORGAN CHASE BANK
SOMES UNIFORM- SUPPLIE
$165.00
JPMORGAN CHASE BANK
SOMES- SUPPLIES
$431.00
JPMORGAN CHASE BANK
SOUTHERN AG- SUPPLIES
$334.93
JPMORGAN CHASE BANK
STOP STICK - SUPPLIES
$472.00
JPMORGAN CHASE BANK
TOMAHAWK -TOOLS
$93.29
JPMORGAN CHASE BANK
UPS - POSTAGE
$43.65
JPMORGAN CHASE BANK
UTM- SUPPLIES
$312.41
JPMORGAN CHASE BANK
VOSS -LOT LIGHTS
$285.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$31.46
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEAN
$1,439.40
JPMORGAN CHASE BANK
ZEIGLER -FRAME
$120.00
MAC SYSTEMS, INC.
BUILDING INSPECTIONS
$1,009.40
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$361.42
REGIONAL ORGANIZED CRIME
2017 DUES
$300.00
SPECIAL OPS UNIFORMS, INC
UNIFORM ITEMS
$239.97
TREASURER PETTY CASH
EXPENSE REIMB
($63.78)
VERIZON WIRELESS
WIRELESS CONNECTION
$847.71
VIEVU, LLC
BODY CAMERAS
$3,941.00
SALES TAX FUND - POLICE -Total
$69,851.26
SALES TAX POLICE -Total
$69,851.26
39 SALES TAX STREETS AEP /PSO
ELECTRIC USE
$1,665.34
AEP /PSO
STREET LIGHTS
$6,590.87
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
$1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
$513.00
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASES - MAY,
$283.65
CITY GARAGE
LABOR /OVERHEAD - JUNE, 20
$2,672.50
.0
Claims List - 6/20/2017
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
CITY GARAGE
VEH PARTS PURCHASED - JUN
$476.63
DEPARTMENT OF ENVIRONMENTAL
CERTIFICATION
$46.00
QUALITY
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - MAY, 20
$972.23
JPMORGAN CHASE BANK
ALLTEC- INSULT INSERT
$930.05
JPMORGAN CHASE BANK
AMERICAN AUTO- HDLINER
$275.00
JPMORGAN CHASE BANK
ATWOOD- BUCKET
$2.99
JPMORGAN CHASE BANK
BROWNCO -REBAR BENDER
$21.90
JPMORGAN CHASE BANK
FASTENAL- SPLICES
$17.27
JPMORGAN CHASE BANK
INTERSTATE - BATTERY
$120.80
JPMORGAN CHASE BANK
LOWES- LUMBER
$80.78
JPMORGAN CHASE BANK
OREILLY -PLUG CAPS
$62.93
JPMORGAN CHASE BANK
OWASSO FENCE -POLES
$352.56
JPMORGAN CHASE BANK
P & K EQUIP -OIL
$12.90
JPMORGAN CHASE BANK
TIMMONS -FUEL
$616.72
JPMORGAN CHASE BANK
VAN KEPPEL- INSPECT
$749.28
TREASURER PETTY CASH
TRAVEL EXPENSE
$448.00
TULSA ASPHALT, LLC
ASPHALT
$212.94
TULSA COUNTY HIGHWAY CONSTRUCTION
SIGNS
$1,406.20
TWIN CITIES READY MIX, INC
CONRETE
$870.50
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
$99.82
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$55.56
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$7.25
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
WELSCO, INC.
CYLINDER RENTALS
$11.82
SALES TAX FUND-STREETS -Total
$20,655.51
SALES TAX STREETS
-Total
$20,655.51
40 CAPITAL IMPROVEMENTS
EARTH SMART CONSTRUCTION INC
CONSTRUCTION SERVICES - B
$22,934.85
CIP BROOKFIELD CROSSING - Total
$22,934.85
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES
$407.50
CIP ELM CREEK PARK • Total
$407.50
POLICE FACILITY DESIGN GROUP
ARCHITECTURAL SVCS
$72,570.24
CIP POLICE BUILDING -Total
$72,570.24
CAPITAL IMPROVEMENTS
•Total
$95,912.59
70 CITY GARAGE
AEP /PSO
ELECTRIC USE
$343.71
AT &T
LONG DISTANCE PHONE
$2.84
JPMORGAN CHASE BANK
BUMP2BUMP -PART RESALE
$1,237.68
JPMORGAN CHASE BANK
BUMP2BUMP- RETURN
($36.72)
JPMORGAN CHASE BANK
CHRIS NIKEL -PARTS
$897.54
JPMORGAN CHASE BANK
CHRIS NIKEL- RETURN
($40.00)
JPMORGAN CHASE BANK
DIVERSIFIED -STAND
$249.00
im
Claims List - 6/20/2017
Fund
Vendor Name
Payable Description
Payment
Amount
70 CITY GARAGE
JPMORGAN CHASE BANK
GODWIN MFG -PARTS
$51.86
JPMORGAN CHASE BANK
GOODYEAR -PD TIRES
$1,002.62
JPMORGAN CHASE BANK
HEIRDCO- REPAIRS
$1,006.89
JPMORGAN CHASE BANK
JIM GLOVER - THROTTLE
$562.84
JPMORGAN CHASE BANK
KOZAK- INJECT PUMP
$829.00
JPMORGAN CHASE BANK
KUBOTA- LINKAGE
$595.14
JPMORGAN CHASE BANK
LENOX- TOWING
$75.00
JPMORGAN CHASE BANK
MACS HYDRAULIC- REPAIR
$344.40
JPMORGAN CHASE BANK
MATTHEWS FORD - REPAIR
$1,150.51
JPMORGAN CHASE BANK
MATTHEWS FORD - REPAIRS
$135.28
JPMORGAN CHASE BANK
NAPA -BULBS FOR AMB
$180.81
JPMORGAN CHASE BANK
UNITED FORD -MOTOR
$138.63
JPMORGAN CHASE BANK
UNITED FORD -PARTS
$339.57
JPMORGAN CHASE BANK
WELDON PARTS -KITS
$167.20
JPMORGAN CHASE BANK
YELLOWHOUSE -PARTS
$666.02
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$133.92
TREASURER PETTY CASH
CNG LICENSE /MOODY
$50.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
$68.02
CITY GARAGE -Total
$10,151.76
CITY GARAGE • Total
$10,151.76
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$15,188.28
EXPEN
WORKERS' COMP SELF -INS -Total
$15,188.28
WORKERS' COMP SELF -INS -Total
$15,188.28
77 GENERAL LIABILITY - PROPERT
AMANDA E LEE
TORT CLAIM
$1,628.60
AUSTIN REESE WATTS
TORT CLAIM
$174.26
CAPITAL HOMES
TORT CLAIM
$3,310.00
DAVID LANGLEY
TORT CLAIM
$235.45
NEWTON, O'CONNOR, TURNER &
CODY MATHEWS
$5,786.25
KETCHUM
GEN LIAB -PROP SELF INS -Total
$11,134.56
GENERAL LIABILITY - PROPERT - Total
$11,134.56
City Grand Total
$614,942.83
11
OT
PC Y/!, - - - - - --
ii l out Limits.
TO: Owasso City Council
FROM: Lyndell Dunn
Mayor
SUBJECT: Board and Commission Appointments
DATE: June 16, 2017
BACKGROUND:
Pursuant to authority contained in Article 2, Section 2 -4, subsection (e) of the Charter of the City
of Owasso, the City Council has established ordinances that provide, generally, for the Mayor to
appoint members to various boards, commissions, trusts, and committees; such appointments
are subject to confirmation by the City Council. Additionally, the Council has established the
same procedure, by precedent, for those appointments not specifically addressed by
ordinance.
It is, therefore, the purpose of this memorandum to recommend for Council confirmation the
following appointments to the positions as indicated:
ANNEXATION COMMITTEE - Appointments are for a one -year term:
Lyndell Dunn, City Council
Doug Bonebrake, City Council
David Vines, Planning Commission
Kevin Lane, Citizen Representative
AUDIT COMMITTEE - With the exception of the City Council Representative who serves a one -
year term, appointments are for a three -year term:
Doug Bonebrake (Seat 1, City Council Representative)
Kevin Cavanah (Seat 3, Business Person)
John Manning (Seat 4, Non Practicing CPA)
Todd Ward (Seat 5, Banker Representative - to fill remainder of term expiring 6/30/19)
BOARD OF ADJUSTMENT - Appointments are for a three -year term:
Dean Knoten, Citizen Representative
Sherry Jacobs, Citizen Representative
CAPITAL IMPROVEMENTS COMMITTEE - Appointments are for a one -year term:
Bill Bush, City Council
Chris Kelley, City Council
Paul Loving, Planning Commission
Dirk Thomas, OEDA
Jeff Davis, Citizen Representative
Shawn Reiss, Citizen Representative
Jason Drake, Citizen Representative
Rob Haskins, Citizen Representative
Jim Hunter, Citizen Representative
Brenda Snow, Citizen Representative
Sherry Bishop, Assistant City Manager
Chris Garrett, Assistant City Manager
Warren Lehr, City Manager
Linda Jones, Finance Director
OWASSO ECONOMIC DEVELOPMENT AUTHORITY - With the
Representative and the City Council Representative who serve
are for a five -year term:
Bryan Spriggs, Citizen Representative
Gary Akin, Owasso Chamber of Commerce
Jeri Moberly, City Council
PERSONNEL BOARD - Appointments are for a three -year term:
Jerry Duke, Citizen Representative
exception of the Chamber
one -year term, appointments
PLANNING COMMISSION - Appointments are for a three -year term:
Chad Balthrop, Citizen Representative
INCOG ENVIRONMENTAL POLICY COMMITTEE - Appointments are for a one -year term:
Roger Stevens, Public Works Director
INCOG TRANSPORTATION POLICY COMMITTEE - Appointments are for a one -year term:
Doug Bonebroke, City Council
Roger Stevens, Public Works Director (Alternate)
INCOG TRANSPORTATION TECHNICAL COMMITTEE - Appointments are for a one -year term:
Roger Stevens, Public Works Director
Dwayne Henderson (Alternate)
REGIONAL METROPOLITAN UTILITY AUTHORITY - Appointments are for a one -year term:
Sherry Bishop, Assistant City Manager
Roger Stevens, Public Works Director
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Linda Jones
Finance Director
SUBJECT: FY 2017 -2018 Annual Operating Budget
DATE: June 16, 2017
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
OPWA Fund, OPGA Fund and other funds has been developed and was transmitted for City
Council review on May 9, 2017. The proposed budget was discussed during the May and June
Council work sessions. Printed copies of the proposed budget have been available for public
viewing at City Hall, the Owasso Library, and on the City's website.
On May 31, 2017, legal notice of a public hearing was published in the Owasso Reporter, and
such hearing was conducted on June 6, 2017. The public hearing provided opportunity for
citizen comment and questions relating to the proposed budget.
Resolution 2017 -08 provides for the adoption of a fiscal year budget for the City of Owasso,
Oklahoma.
RECOMMENDATION:
Staff recommends approval of Resolution 2017 -08, adopting a Fiscal Year 2017 -2018 budget for
the General Fund and Other Funds as established by the Owasso City Council.
ATTACHMENT:
Resolution 2017 -08
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2017 -08
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL
YEAR 2017 -2018 FOR THE GENERAL FUND AND OTHER FUNDS AS ESTABLISHED BY THE
OWASSO CITY COUNCIL; ESTABLISHING LEVELS OF EXPENDITURES BY DEPARTMENT
AND ESTABLISHING BUDGET AMENDMENT AUTHORITY AS PROVIDED BY STATUTE; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, The City of Owasso has adopted the provisions of the Oklahoma Municipal Budget Act
(the Act); and
WHEREAS, The City Manager has prepared a budget for the fiscal year ending June 30, 2018 (FY
2017 -2018) consistent with the Act: and
WHEREAS, The Act provides for the City manager, or designee, to transfer any unexpended and
unencumbered appropriation from one department to another within the some fund; and
WHEREAS, The budget has been formally presented to the Owasso City Council at least 30 days
prior to the start of the fiscal year in compliance with the Act; and
WHEREAS, The Owasso City Council published notice of a Public Hearing, and conducted the
Public Hearing on June 6, 2017, in compliance with the Act.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA,
THAT: The City Council of the City of Owasso does hereby adopt the FY 2017 -2018 Budget
with total resources available in the amount of $69,332,387 and total
fund /departmental appropriations in the amount of $66,786,115 legal appropriation
are hereby established as shown on "Attachment A" for each fund and
department; and
THAT: The June 30, 2017, encumbrances and unexpended appropriation balances for
capital projects in the Half -Penny Sales Tax Fund, the Capital Improvements Fund,
the Ambulance Capital Fund, the Park Development Fund, the Stormwater
Management Fund, and the Capital Improvement Grants Fund be hereby
reappropriated to the same funds, accounts and for the same purposes for Fiscal
Year 2017 -2018 unless the project or purpose is designated or declared closed or
completed, provided that fund balances in each respective fund is equal to or
greater than the amounts to be reappropriated; and
THAT: The Sinking Fund Schedules for June 30, 2017, and Sinking Fund Estimate of Needs for
Fiscal Year Ending June 30, 2018, are hereby approved to be Filed with the County
Excise Board; and
THAT: The effective date of this Resolution shall be July 1, 2017.
PASSED, ADOPTED AND APPROVED this Wh day of June, 2017, by the City Council of the City
of Owasso, Oklahoma.
Lyndell Dunn, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
City Resolution No. 2017 -08
Budget Summary - Fiscal Year 2017 -2018
Appropriation by Fund & Department
General Fund
Municipal Court
$295,311
General Fund
Managerial
943,834
General Fund
Finance
720,128
General Fund
Human Resources
483,896
General Fund
General Government
453,000
General Fund
Information Technology
801,269
General Fund
Support Services
422,606
General Fund
Community Development
816,159
General Fund
Police Services
5,394,670
Half -Penny Sales Tax Fund
Police Services
1,456,504
General Fund
Police Communications
984,737
General Fund
Animal Control
190,414
General Fund
Fire Services
4,854,313
Half -Penny Sales Tax Fund
Fire Services
710,229
General Fund
Emergency Preparedness
91,663
General Fund
Engineering
765,690
General Fund
Streets
929,515
Half -Penny Sales Tax Fund
Streets
1,375,038
General Fund
Stormwater
666,084
General Fund
Cemetery
104,442
General Fund
Parks
601,677
General Fund
Recreation & Culture
405,257
General Fund
Community Center
258,534
General Fund
Historical Museum
29,711
General Fund
Economic Development
155,152
General Fund
Interfund Transfers Out
25,049,882
Half -Penny Sales Tax Fund
Interfund Transfers Out
169,967
Ambulance Service Fund
Ambulance Operations
1,716,338
Ambulance Capital Fund
Ambulance Operations
418,000
Public Safety Capital Fund
Police Services
-
Public Safety Capital Fund
Fire Services
-
E -91 1 Fund
Police Communications
254,410
Cemetery Care Fund
Cemetery
1,850
Emergency Siren Fund
Emergency Preparedness
1,937
Juvenile Court Fund
Juvenile Court
10,000
Hotel Tax Fund
Economic Development
129,250
Hotel Tax Fund
Strong Neighborhoods
169,815
Stormwater Management Fund
Stormwater
628,329
Stormwater Management Fund
Interfund Transfers Out
122,520
Tax Incremental Financing Fund
TIF
50,000
Vision Tax Fund
Vision Streets Projects
2,293,500
Park Development Fund
Capital Projects
100,000
Capital Improvement Grants Fund
Capital Projects
128,827
Capital Improvements Fund
Capital Projects
5,060,511
City Garage Fund
Vehicle Maintenance
494,432
Self- Insurance Fund
General Government
6,061,000
Sinking Fund
General Government
15,714
Total Appropriations
$66,786,115
sd
T Wit out Ll mlYS.
TO: Honorable Mayor and City Council
City of Owasso
FROM: David Hurst
Fire Chief
SUBJECT: New Aerial Platform Truck Purchase
DATE: June 16, 2017
BACKGROUND:
The operational suitability and condition of each apparatus within the vehicle fleet is routinely
evaluated by staff. The evaluation included the various emergency incidents within our
jurisdiction and the availability of specific types of fire apparatus within our current vehicle fleet
that would be necessary to mitigate the emergency situation. After reviewing all factors, it was
determined that a new 105' aerial platform truck is needed.
The fire department's 75' aerial ladder truck, currently in service, was purchased new in 2000
and is rapidly approaching the end of its projected 20 -year life span. Within the past few years,
the vehicle has experienced numerous mechanical failures causing the truck to be out of
service for extended periods of time while repairs are completed. This out -of- service time creates
a void in the fire departments ability to effectively provide services to the community.
Although the 75' ladder has a limited effective reach and operational capabilities, the truck still
provides stability to our ISO rating, serves as a reserve aerial /pumper, and provides some limited
aerial operations. Therefore, this truck should remain in service as a reserve apparatus, for as
long as possible and a new 105' aerial platform truck be purchased.
Aerial Platform Truck
An aerial platform differs from an aerial ladder truck in that, there is a working platform attached
to the top section of a 105' aerial ladder. This increases the types of operations that can be
safely performed utilizing the aerial device. Platforms have two large diameter flow nozzles that
are attached to the platform. This doubles the water flow capacity compared to the current
ladder truck.
Equipment and tools, such as axes, ropes, chain saw, pike poles, roof ladder, breathing air
supply, and a patient Stokes basket are all stored on an aerial platform device. This allows the
firefighters to quickly and efficiently utilize these items from the elevated platform. The truck
chassis has tandem rear axles which allow for additional compartments which store equipment
and accommodate the weight of the vehicle.
(Example of a 105' aerial platform tandem axle truck)
(Current 75' ladder single axle truck)
The new 105' aerial platform truck will be the primary emergency response fire suppression
vehicle housed at Fire Station No. 4. The order date and delivery will be coordinated in order to
coincide with the opening of the new fire station.
FUNDING:
The CIP Committee recently met and voted to recommend the inclusion of Public Safety
Vehicles, including fire apparatus, as a CIP authorized project. The City Council held a public
hearing on May 16 and approved Resolution 2017 -05 on June 6 to include Public Safety Vehicles
as a CIP project.
HGAC PURCHASING PROGRAM:
Cooperative purchasing, such as has been used for previous fire pumper truck purchases would
reduce the overall cost and the timeline of purchasing a new aerial platform truck. The Houston -
Galveston -Area Council (HGAC) is a regional council of governments operating within the laws
of the State of Texas and governed by a board of 35 elected officials from 13 counties. The
HGAC Board awards all contracts, which then are made available to local governments
nationwide through the HGAC Buy program.
Participation in the program is at no cost for local governmental entities. The City of Owasso is a
current member of the HGAC Buy Program, which qualifies the governmental entity for
purchasing through the HGAC Buy program.
The HGAC Buy program is very similar to the Oklahoma State Bid program and meets the
requirements of the State of Oklahoma Statutes Title 74 State Government Chapter 31 Inter -local
Cooperation Act. The HGAC uses mass circulation, print media, and internet services to post
legal notices and bid solicitations, which satisfy public notice and formal competitive bid
processes. All products offered through the HGAC Buy program have been awarded by virtue
of a public competitive bid process.
Currently, no less than 57 government entities and /or public safety agencies within the State of
Oklahoma are participating in the HGAC Buy program. Within the HGAC Fire service Apparatus
category, 34 vendors /manufacturers of various types of fire apparatus are listed. Each vendor
submits bids for various types of base or models of vehicles. Purchasers determine which of the
vendor's products and the bid price meets their local needs.
The purchaser then works with the vendor to determine the necessary locally required
operational items to be included on the vehicle. A specification package is produced and
submitted to the HGAC Buy program. A total apparatus cost is submitted by the vendor and the
bid package is facilitated by the HGAC Buy program.
Staff has consulted the City Attorney and a review of City Ordinance Section 7 -105.6 Bidding has
been conducted. It has been determined that the HGAC Buy program meets the requirements
of the City of Owasso purchasing procedures.
PRE -PAY DISCOUNTS:
The option to pre -pay for the new 105' platform apparatus when the order is placed would
provide an interest cost savings of $54,1 1 1.60. Savings is based on a 15 to 18 month total order to
delivery process for a completed apparatus and a vendor interest rate of 4.5 %. Additional
discounts would further reduce the overall cost of the apparatus for a total savings of $98,008.60.
PURCHASING:
To ensure the lowest cost possible for the purchase of a new 105' aerial platform truck, staff
recommends that the City should take advantage of price discounts for pre - payment, and
participate in the HGAC Buy program.
2017 model year 105'.1platform truck
1,270,667.00
Interest Discount
54,111.60
Chassis Discount
13,114.00
Aerial Discount
6,783.00
Other
24,000.00
Total Cost 2017, 105' platform after discounts I $ 1,172,658.40
RECOMMENDATION:
Staff recommends approval of the purchase and payment for a new Pierce 105' aerial platform
truck in the amount of $1,172,658.40 from Pierce Manufacturing INC., utilizing the HGAC Buy
Program.
0 The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of FY 2015 -2016 Street Repair Project- Contract 2- Asphalt and
Authorization for Final Payment
DATE: June 16, 2017
BACKGROUND:
Included in FY 2015 -2016 budget, the Capital improvements Fund allowed for expenditure of
$1,000,000 and an additional $800,000 was budgeted out of the Street Department, Half -penny
Sales Tax Fund (39 Fund) to repair and /or resurface residential and non - residential roadways
throughout the City as part of the street rehabilitation program.
In September 2016, City Council approved a construction contract with Lowry Construction in
the amount of $1,474,882.68 to perform repair and maintenance of roads throughout Owasso.
FY 2015 -2016 Street Rehabilitation Project List (Asphalt)
• Reconstruction of Atlanta from 761h Street North to 3rd Street
• Reconstruction of 1 st Street from Atlanta to the Railroad
• Reconstruction of Broadway from Atlanta to the Bridge Box
• Rehab and Overlay Various Streets in Three Lakes
• Crack Seal and Fog Seal in Bailey Ranch, Sawgrass, Honey Creek II and Nottingham V.
In March 2017, council approved a change order to repair two additional streets if funds were
still available from existing contract funds.
Additional Streets Request
• Broadway from Birch heading east to City of Owasso property line
• Broadway from Main to Birch
Funds allocated for this project allowed for all base items in the contract plus Broadway from
Birch to the Owasso property line headed east to be completed. However, the money was not
available to repair Broadway from Main to Birch..
FUNDING:
Funding for this project is included in the Capital Improvements Fund and the Street Department,
Half -penny Sales Tax Fund budget.
RECOMMENDATION:
Staff recommends acceptance of the contract work and authorization for final payment to
Lowry Construction in the amount of $74,900.91 resulting in a final contract amount of
$1,470,376.85, a contract underrun of $4,505.83.
ATTACHMENTS:
Final Pay Request
Location Map
�Pz'��6170VV
fib- j6o- / /q -s�42
EXHIBIT "A"
Y 2015 -2016 STREET REPAIR PROJECT- CONTRACT 2 - ASPIiALT
- CITY 017 OWASSO -
13AY ESTIMATE NO, I S � 0 A
CONTRACTOR: Lowry Construction Services. Inc.
DID AMOUN1' 01: ORIGINAL CONI'RACf:
CONTRACT ADJUSI'MfiNI'S:
ADJUSTED 1111) AMOUNT`,
1,474,882.68 /
$
S 1,474,882,68
TOTAL COMPLE V WORK: $ 1,470,376.85
MATERIALS S STORE:) (per nttliched tabulation): $
$ 1,470,376.85
LESS 5% REITAINAGE: $
TOTAL EARNED LESS 5 %RE'I'AINAU-': $ 1,470,376.85
PERCENTAGE OP PROJECT'COMPLC•.11ON: 100/
LESS PREVIOUS PAYMENTS: $ 13954.79.24
AMOUNT DUE THIS ESTIMATE: $ 74,900.91
'11ie undersigned Cnotraclar cenifics tbat 1" Ilm best of dm Cmamclofs I:nmrlcdge, infomnaien and bclicftlw \Nark cawral by This PaYinam Islimntc has' Imen
compleled in:n:molance with nnan¢t lineaments, that at annuls here Inen paid by the CGnamerar for Wort: wldch previous Payment Iislimalcs were issued and
paymenls received from the Owner, and that current payment shown herein is now due.
CONTRACTOR NAAJE: Lowry Construction Services, Ina
MADISON ROOERTSON
Notary Public
11v: Date: 5/30/201 Staleo /Oklaholnz
Prt>,jcctMmuq;cr .^ vt..:....- .1 er1;t- 46010759
"• _ Exp res: Nov. 14, 2020
State oC Oklahoma
Cotntlyol'. 'I'ulsn Notary Public 4,,.,,
subttdbcd R s...... rtrc nm this 0 duyof *j 20 17 MYCommissionlixpires: NOVfMbQz �4 2-67-0
Reeoni ended Air Paymcot by
C;- r2 of
Date
Approved Ibr Payment by:
City ol'Owalsso
AGREEMENT
0916 00300 - Page 7 of 13
CER'T'IFICATE FOR PAYMENT
In accordance will) the contract documents, based o0 on -site observations and the date
comprising the above application, the Contractor certifies to the Owner
that to the best of the Contractor's knowledge, information and belief,
the Work has progressed as indicated, the quantity of the Work is in accordance with (he Contract
Documents, and the Contractor is entitled to payment of (lie amount certified.
AMOUNT CER "fIFIED $ 74,90091
(Attach explanation if amount certified differs From the amount applied for.)
Lowry Construction Services, tile.
By: Datc: 5/30/2017
This certificate is At negotiable. The AMOUNT CER'f1FIED is payable only to the contractor
named herein. Issuance, payment and acceptance of payment is without prejudice to any rights
of the Owner or Contractor under this Contract.
AGREEMENT
0916 00300 - Pap
.,c 8 of 13
APPLICATION AND CERTIFICATE FOR PAYMENT
10: Mr. Earl Farri6 From: Lowry Construction 5erviroe Owner: City of Owasso
City of Owa000 Public Works 1729 South Boston Ave. Project: FY 2015/16 Asphalt Repair - Contract
301 W. 2nd Ave. Tulsa, OK 74119 -4809 Address: Various Locations
Owasso, OK 74055 nlAiAaan or
®«n .n <n,.n w.wiw, mmlrci<w� 0.a+Mdynlm,uJJV<Fa7,Lt10,Wm.Ya ITnFnw Wry,.�mvry..uMimnYlmiµ riw mrw Ai,imnua,vn. mvrwi
�„ i , .„<,..... v.;, re< wrv, �.... r. a,.-,., rrRwo-... ww< s,,..„+. i< arm,.✓..,m..i,+rmc�e.,�<e:.p�., v..,aams:e.�erv,..m�.w,.e<axis
Contractor: Lowry Construction State of County of
Subscribed and sworn to before me this-day of , 20
By. Title: Notary Public:
Authorized Representative My Commission expires:
Approval:
Contract Amount
App'n No 11
Inv No
Period To
App'n Date
Contract Date
11 GC Project No
$1,474,882.68
15
160415
5/30/2017
5/30/2017 11
9/6/2016
1604
A
B
C
D
E
F
G
H
Scheduled
Work
Completed
Materials
Total Completed
T
Balance
QTY
This
Period
No
Description of Work
Unit
QTY
Unit Price
Value
Stored
and Stored to
(G /C)
To Finish
TY
Value
A 'n
of in D or
+E+F)
C -G)
1
Type 1 Repair
5Y
2.645
$
90.47
$ 239,293.15
3089.32
0.00
$ -
$ -
$ 279,490.78
117/
_2
DCT5
6Y
190
$
79.83
$ 15,167.70
33&.52
0.00
$ -
$ -
$ 27,008.09
178%
$ (11,840.39)_
3
R &K o' C &G
LF
2,950
$
28.74
$ 84,783.00
3311.33
0.00
$
$
$ 95,167.62
M/
$ 1-384.62
4
P&P Gutter
LF_
670
$
21.29
$ 14,264.30_
640.42
0.00
$ -
$ -
$ 13,634.54
96%
$ 629.76
5
2" Edge Mill 6' Wide
5Y
7,825
$
6.39
$ 50,001.75
7748.99
0.00
$
$
$ 49,516.05
99%
$ 485.70
6
Taper Full Width Butt Mill
EA
0
$
1,38365
$ 13,836.50
00
0.00
$
$
$ 5,220.b
170'1,
g 383.65
7
Full Width Mill
_5Y
300
$
7.45
$ 2,235.00
862.42
0.00
$
$
$ 6,425.03
287%
$ (4,790.0
&
Conrete Milling
SY
__ 49
$
37.25
$ 1,825.25
49.00
0.00
$
$ -
$ 1,825.25
100%
$
9
R &R Drivewa A roach
5Y
474
$
79.83
$ 35,049.62
594.00
0.00
$
$
$ 47,419.02
143%
$ 4,369.40
TOTALS:
CHANGE ORDER SUMMARY
(.ORIGINAL CONTRACT SUM .................... ............ -.
1 Net change by Change Orders ...... .................- .. ... I ... ...
$
S
1,474,882.68
-
Champ Orders approved in
Unit
QTY
Unit Price
ADD
DEDUCT
previous months Totals:
3. CONTRACT SUM TO DATE (Line l+ /- ?) ..... .......
4. TOTAL COMPLETED & STORED TO DATE......
(Total Column G)
5. RETAINAGE:
0 % of work completed and stored ...........
6.'I'OTAL EARNED LESS RETAINAGE (Line 4- 5) .....
7. LESS PREVIOUS CERTIFICATES FOR
PAYMENT (Line 6 of previous Certificate).......__
8. CURRENT PAYMENT DUE (Line 6- 7) ..................
9. BALANCE TO FINISH,
Plus Retainage (Line 3- 6) ..... 5 4,505.83
S
S
S
S
S
S
1,474,882.68
1,470,576.85
-
1,470,376.85
1,395.475.94
74,900.91
No
Description
TOTALS:
Net change by Chanoe
®«n .n <n,.n w.wiw, mmlrci<w� 0.a+Mdynlm,uJJV<Fa7,Lt10,Wm.Ya ITnFnw Wry,.�mvry..uMimnYlmiµ riw mrw Ai,imnua,vn. mvrwi
�„ i , .„<,..... v.;, re< wrv, �.... r. a,.-,., rrRwo-... ww< s,,..„+. i< arm,.✓..,m..i,+rmc�e.,�<e:.p�., v..,aams:e.�erv,..m�.w,.e<axis
Contractor: Lowry Construction State of County of
Subscribed and sworn to before me this-day of , 20
By. Title: Notary Public:
Authorized Representative My Commission expires:
Approval:
CONTINUATION SHEET
Paae 2 of 3
Subcontract Amount
App'n No
Inv No
Period To
App'n Date
Cont act Date
GC Project No
1.2604-15
$1,474,882.68
15
5/30/2017
115/50/201711
9/6/2016
1604
A
B
C
D E
F
G
H
No
Description of Work
Unit
QTY
Unit Price
c e u
Value
Work Completed
Materials
Stored
TotalCompleted
and Stored to
(G /C)
Balance
To Finish
QTY
This Period
QTY
0.00
Value
$
10
3' Wide Valley Gutter
LF
425
$ 51.09
$ 21,713.25
A 'n
356.00
(Not in D or
$
(D +E4-F)
$ 18,188.04
84%
(C -G)
$ 3,525.21
11
12
13
14
15
16
4 Wide Valley Gutter
5W R &R
dju5t Valve 60x(5) to Grade
Con HC Ramp Tye "B"
Con HC Ramp Type „C„
Con HC Ramp "Overeize"
LF
5Y
EA
EA
EA
EA
775
771
5
10
4
2
$ 63.86
$ 58.54
$ 532.17
$ 1,809.39
$ b80959
$ 2,022.26
$ 49,491.50
$ 10,010.34
$ 2,660.85
T 18,093.90
$ 7,237.56
$ 4,044.52
1003.70
255.47
19.00
11.00
3.00
2.00
0.00
0.00
0.00
0.00
0.00
0100
$ -
$ -
$ -
$
$
$
$ -
$ -
$ -
$
$
$
$ 64,09628
$ 14,955.27
$ 70,771.23
$ 19,903.29
$ 5,428.17
$ 4,044.52
730 °f,
149%
380 °!>
110%
75%
t00%
$ (14,604.78)
$ (4,944.87)
$ (7,450.38)
$ (1,809.39)
$ 1,809.59
$
17
18
2" Asphalt Overlay
Com acted Aga Base
5Y
CY
17.040
300
$ 10.64
$ 42.57
-.$122.40
$181,305.60
$ 12,771.00
19357.84
225.80
0.00
0.00
$
$
$
$
$ 205,967.42
$ 9,612.31
114%
75%
$ (24,661.82)
$ 3,158.69
19
20
FlowableFill
Traffic Control
CY
L5
200
1
$ 6.918.27
$24,480.00
$ 6,918.27
83.52_3.19
1.00
0.00
T-390 .46
$ -
$ -
$ -
$ 10,613.30
$ 6,918.27
43%
100%
$ 73,866.70
$
21
22
23
24
Backfill /5od C7 5W & HC
5oddin
5phalt Pavement Fog Sea
Mobilization /Demobilizatio
5Y
5Y
5Y
1.5
70
560
55,100
7
$ 12.77
$ 5.33
$ 2.66
$ 36,187.90
$ 893.90
$ 2,984.80_
S 226,565.00
$ 36,187.90
715.54
838.80
90780.00
1.00
0.00"$
0.00
D.DD
0.00
-
$ -
$
$ -
$ -
$ -
$
$ -
$ 9,137.45
$ 4,470.80
$ 241,474.80
$ 36,187.90
1022 °!,
150'/,
707%
700%
$ (8243.55)
$ (7,486.00)
$ (75,708.80)
$
25
4" Yellow Thermo Stripe
LF
17.5
$ 2.73
$ 266.25
- 0.00
0.00
$ -
$ -
$
0%
$ 266.25
26
27
28
24" White Thermo 5top Bar
"White Thermo Traffic Stripe
Remove Ex HC Ramp
LF
LF
EA
39
144
2
$ 12.77
$ 4.26
$ 319.30
IF 498.03
$ 613.44
$ 638.60
75.00
396.00
2.00
0.00
0.00
D.OD
$
$ - -
$
$
$ -
$
$ 957.75
$ 1,636.96
$ 638.60
192%
275%
100%
$ (459.72)
$ (1,07352)
$
29
30
31
18" ID RCP
18" ID RCP End Section
CIP Con Junction
LF
EA
EA
104
$ 74.50
$ 857.48
$ 4,257.40
$ 7,748.00
$ 857.48
$ 4,257.40
44.00
8.00
700
O.DO
0.00
0.00
$
$
$
$
$
$
$ 10,728.00
$ 6,811.84
$ 4,257.40
138%
800%
100%
$ (2,980.00)
$ (5,960.36)
$
32
33
Drainage Swale Gradin
Drainage Swale Sod and TRM
5Y
5Y
425
425
$ 27.29
$ 8.51
$ 9,048.25
$ 3,616.75
768.91
425.00
0.00
0.00
$
$
$
$
$ 16,370.09
$ 3.616.75
181%
100%
$ (7,321.84)
$
34
35
Con A ron9 0 Ex Storm
A5 halt A ron Adj to VG
5Y
5Y
14
43
$ 106.43
$ 106.43
$ 1,490.02
$ 4,576.49
27.39
9.00
0.00
0.00
$
$ -
$
$ -
$ 2.975.12
$ -
196%
O%
$ (1,425.10)
$ 4,576.49
_36
37
Remove Ex RCP
R &R Ex A5 halt on
LP
5Y
64
715
$ 27.29
$ 74.50
$ 1,362.56
$ 53,26750
_
706.00
236.00
0.00
0.00
$ -
$ -
$ -
$ -
$ 2,256.74
$ 17,582.00
166%
35%
$ (894.18)
$ 35,685.50
Totals:
CONTINUATION SHEET
Paae 3 of 3
Subcontract Amount
App'n No
Inv No
Period To
App'n Date
Contract Date
GC Project No
$1,474,882.68
15
7604 -15
5/30/2017
201711
9/6/2016
11 1604
A
S
C
D
E
F
G
H
No
Description of Work
Unit
QTY
Unit Price
c e u e
Value
Work Completed
Materials
Stored
(Not in D or
Total Completed
and Stored to
(D +E +F)
%
(G /C)
Ba ance
To Finisb
(C -G)
QTY
A 'n
This Period
QTY
Value
36
39
F Ex Asphalt on let 5t
R Ex. Asphaltllnyt Con C05
5Y
5Y
i 3oo
400
$ 74.50
$ 90.47
$ 96,850.00
$ 36,188.00
1779.05
400.00
0.00
0.00
$
$
$
$
$ 132,539.23
y 36,788.00
137%
700 °!,
$ (35,689.23)
$
40
R & D Ex. Fence &Trees
LS
$ 5,327.75
$ 5,327.75
1.00
D.OD
$
$
$ 5,321.75
106%
$
41
Concrete Drive A roach
5Y
32
$ 79.83
$ 2,554.56
0.00
0.00
$
$
$
0%
$ 2,55456
42
Ghainlink Fence (Apprx. 60')
L5_
1
$ 3,193.05_
$ 3,193.05
1,00
0.00
$ -
$ -
$ 3,195.05
1007
$ -
43
Erosion Control
L5
1
$ 5,321.75
$ 5,321.75
1.00
0.00
$
$
$ 5,321.75
100%
$
44
R &R Storm Grate
L5
1
$ 1,06435
$ 1,064.35
0.00
1.00
$ 7,064.35
$ -
$ 7,064x5
100%
$ -
45
46
djust MH to G a5 needed
6" Con Erosion Protection
EA
CY
1
8
$ 2,660.87
$ 957.91
$ 2,660.87
$ 7,663.28
0.00
0.00
0.00
0.00
$
$ -
$
$ -
y
$ -
07
07,
$ 2,660.87
$ 7,663.28
47
Project Allowance
L5
1
s 150,000.00
T 150,000.00
0.00
0.00
$ -
g -
$
0%
$ 150,000.00
AA.1
AAA
Type 1 Re airs
DTCS
5Y
5Y
720
95
$ 53.05
$ 53.05
$ 6,366.00
$ 5,039.75
131.63
95.00
_
0.00
0.00
$ -
$ -
y -
$ -
$ 6,982.97
$ 5,039.75
110%
100%
$ (616.97)
$ -
AA.3
AAA
R &R 6" C &G
Concrete HG Ram�C"
CF
EA
32
2
$ 23.24
$ 1,910.11
$ 743.68
$ 3,820.22
_ 266.33
2.00
0.00
0.00
$ _ -
$
$ -
$ -
$ 6.18951
$ 3,820.22
8327
700!
$ (5,445.83)
$ -
AA.5Backfill
/Sod @ Sidewalk & HC
5Y
15
y 5.30
$ 79.50
15.00
0.00
$ -
$ -
y 7_9.50
1007,
$ -
AA.
_24" White Thermo Stop Bar
L
13
$ 12.73
$ 165.49
0.00
0.00
$ -
$ -
$ -
07
$ 165.49
Totals:
S 1,474,882.68
$ 1,454.81
100%
$ 4,505.83
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA
)SS
COUNTY OF TULSA
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first duly sworn, on oath says that this (Invoice, Claim or Contrnet) is trice and correct.
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests furnished to the Affiant. Affiant further states that (s)hc has made no payment, not
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to an elected
official, officer, or employee of the State, County, or City of money or any thing of value
to obtain payment or the award of this contract.
Contractor cn Supph
Subscribed and sworn to before me this �3 O day of
Notary Public -
Commission # ' (W UI o'IS C 1
My Commission Expires: "V2 -M6gz I`t 2022)
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
Notary Public
Commission tt
MY Commission Expires:
m -9 y Zol-7
t�7nolsoN recerzrson
Scale of Oklahoma
>•t Gonimiss" 16070759
Expires`. Nov. 14. 2020
NOTE: Strike out words not appropriate and sign appropriate; signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
AGREEMEW
0916 00300 - Paige 10 of 13
CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN
ProiecU Owner
Project: 2015 -2010 Street Repair Project
Contract 2- Asphalt
Address: 200 S Main Street
Owasso OK 74055
City
Owner: City of Owasso
Slate Zip Code
TO ALL WHOM IT MAY CONCERN:
Contractor
Name: l ay% 6Y)
Address: I *�y
i Ufa. ea L X4119
City Sole Zip Cade
Contractor Licence:
Contract Date: On !o(9 1 &t (A
For good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and
all liens, claims, and rights to liens against the above - mentioned project, and any and all other
property owned by or the title to which is In the name of the above - referenced Owner and
against any and all funds of the Owner appropriated or available for the
construction of said project, and any and all warrants drawn upon or issued against any such
funds or monles, which the undersigned Contractor may have or may hereafter acquire or
possess as a result of the furnishing of labor, materials, and/or equipment, and the performance
of Work by the Contractor on or in connection with said project, whether under and pursuant to
the above - mentioned contract between the Contractor and the Owner pertaining to said project
or otherwise, and which said liens, clahns or rights of lien may arise and exist.
The undersigned further hereby acknowledges that the sum of
seventv four thousand. nine hundred and 91/100 dollar
Dollars ($74,900.91 ) constitutes the entire unpaid balance due the undersigned in
connection with said project whether under said contract or otherwise and that the payment of
said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens,
claims, and demands which the Contractor may have or assert against the Owner in connection
with said contract or project.
Witness to Signature:
Dated this 5-day of �� 20(7-
t Contractor
By: ? v-
Title:
Page 1 of 1
iii'•., \1111111111 \��I��'�, �ii� ♦ �
ME
,_- =1' -�
ME
_ /Suw
MEW
•11�- -= VIII /� \111 �_ �•
111 =1111 �1.M p
_,.I■,1�= ♦111111 = =��• M_
4
O—T City Wit out Limits.
TO: Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resources Director
SUBJECT: Fraternal Order of Police
Fiscal Year 2017 -2018 Contract
DATE: June 16, 2017
BACKGROUND
Last February, the City and the Fraternal Order of Police (FOP) negotiating teams began
meeting regarding the FY 2017 -18 contract. After several sessions, tentative agreements have
been reached on all contract articles except Grievance Procedure. Without City Council
action, the current contract with the FOP will expire June 30, 2017.
The City Council has the option to approve a resolution implementing the portions of the
contract that have tentative agreements. Approving a resolution continuing the agreed upon
portions of the contract, and implementing the agreed upon changes, shows good faith on the
City's part, and reiterates the focus on the Grievance Procedure article.
Changes that would be implemented with adoption of the proposed Resolution are
• Step and longevity increases will continue as scheduled, and employees not eligible for
a step increase will receive a $500 one -time pay on their anniversary date.
• Detective "On -Call" Pay will increase from $25 per day to $26 per day.
• Employees with a disciplinary suspensions - without -pay exceeding sixty consecutive hours
will not be eligible to apply for a promotion for one year from the date of discipline.
Employees with a disciplinary demotion will not be eligible to apply for a promotion for
two years from the date of discipline.
• Employees with less than five years of experience with the Owasso Police Department
will not be able to act in a temporary supervisory position, and employees with any
disciplinary action exceeding a written reprimand will not be able to act in a temporary
supervisor position for one year.
• The method of compensation (overtime or cornp time) for voluntary assignments and
voluntary training outside of normal working hours will be determined by the Chief.
• The number of Honor Guard members may be increased at the Chief's discretion
without committing to maintaining more than the current seven members.
• Threat Level III and higher vests will be the sole property of the City of Owasso and will
not become the property of the employee under any circumstance.
• Dates changes and other miscellaneous language clarifications.
The increase in contract cost for the monetary changes is $75,000.
RECOMMENDATION:
Staff recommends approval of Resolution 2017 -09 implementing contract articles with tentative
agreements between the City and the Fraternal Order of Police Lodge #149.
ATTACHMENTS:
Resolution 2017 -09
Tentative Agreements
CITY OF OWASSO
RESOLUTION 2017 -09
A RESOLUTION TO IMPLEMENT TENTATIVE AGREEMENTS BETWEEN THE CITY OF
OWASSO AND THE FRATERNAL ORDER OF POLICE LODGE #149
WHEREAS, the City of Owasso and the FOP Lodge #149 are engaged in bargaining for a
Collective Bargaining Agreement for FY 2017 -2018, which will be a successor agreement to the
FY 2016 -2017 Collective Bargaining Agreement; and
WHEREAS, the parties have not yet completed a successor agreement to the FY 2016-
2017 Collective Bargaining Agreement; and
WHEREAS, the City of Owasso desires to implement articles of the contract with tentative
agreements through June 30, 2018, which does not include Article 13 Grievance Procedures,
unless prior to that date the agreement is legally modified by a successor agreement through
collective bargaining and /or arbitration as set forth within Oklahoma Statutes Title 11, §51 -101
seq.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, that, to -wit the provisions of the tentative agreements for FY 2017 -2018, which does
not include Article 13 Grievance Procedures, as signed by the parties from February 2017,
through June 30, 2017, as permissible within the confines of Oklahoma law, will continue to be
observed by the City until June 30, 2018 unless a successor agreement is placed into effect
through collective bargaining and /or arbitration as set forth within Oklahoma Statutes Title 11,
§51 -101 seq.; and
NOW, BE IT FURTHER RESOLVED, this agreement shall expire on June 30, 2018, unless prior
to that date the Collective Bargaining Agreement is legally modified by a successor agreement
through collective bargaining and /or arbitration as set forth within Oklahoma Statutes Title 11,
§51 -101 seq., or unless extended in writing by the parties.
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
DATED this 201h day of June, 2017.
Mayor Lyndell Dunn
Julie Lombardi, City Attorney
CITY NO CHANGE ARTICLES
Article 1
Purpose of Agreement
Article 4
Gender Clause
Article 5
Mutual Responsibility to Avoid Discrimination
Article 6
Prevailing Rights
Article 7
Management Rights and Responsibilities
Article 8
Bargaining Units Rights and Security
Article 9
Prohibition of Strikes
Article 10
Successors and Assigns
Article II
Recognition
Article 12
Publication and Distribution
Article 14
Personnel Files
Article 15
Officer Bill of Rights
Article 16
Safety and Health Committee
Article 18
Dues Check Off
Article 21
Holiday Pay
Article 22
Sick Leave
Article 25
Retirement and Pension
Article 28
Personal Property
z4rtiele- 29--�eFary-
Assignment -- `11n
Article 30
Education Incentive
Article 31
Longevity Pay
A bole 32 Hetestiue "On- Call,Pay
Article 34
Drug and Alcohol Testing
Article 35
Wellness Program
Article 36
Shift Differential
1 /
City of Owasso Date F P Lodge #149 Date
58
CITY NO CHANGE ARTICLES
Article 20
Vacation
Article 24
Seniority
Article 26
Insurance
City of Ow o Date F0 Lodge #149
.1
ARTICLE 2
AUTHORITY AND TERM
Section 1. The Employer and Lodge have, by these presents, reduced to writing the collective
bargaining agreement resulting from negotiations entered into by the Employer and the Lodge.
Section 2. This Agreement shall become effective on the I st day of July, 241-5 2017 and
shall remain in full force and effect until midnight, June 30, 284-6-2017. The yer and
, 2016 to juiie 30, 2017 or Unt-4
cp.,,..., by
Section 3. Whenever wages, rates of pay, or any other matters requiring appropriation of
monies by the Employer are included as a matter of collective bargaining, it is understood by the
parties hereto that this agreement shall serve as notice to collectively bargain for all issues and
compensation for the following fiscal year, in lieu of written notice, pursuant to O.S.A. 11,
(1994) 51 -101, et eq.
Section 4. It shall be the obligation of the Employer and the Lodge to meet the first business
day of March or within ten (10) days thereof to negotiate in good faith with representatives of the
Lodge and Employer.
r' Section 5. In the event the Lodge and the Employer are unable to reach an agreement within
thirty (30) days from and including the date of the first meeting, any and all unresolved arbitrable
issues may be submitted for mediation before arbitration at the request of either party.
Cit of Ow" asso Date
.®
#149
r
s /36h
Date
ARTICLE 3
SAVINGS CLAUSE
Section 1. If any provision of this Agreement or the applications thereof to any person or
circumstances is held invalid, the invalidity shall not affect other provisions or applications of
this Agreement which can be given effect without the invalid provision or applications and, to
this end, the provisions of this Agreement are severable.
Section 2. It is understood that the articles included herein constitute a complete
understanding of all the terms and conditions of employment to be governed by this Agreement
during the contract period and it cannot be altered in any manner save by the complete written
concurrence of the parties subscribing hereto.
Section 3. Any appendices to this Agreement shall be numbered, dated and signed by the
Employer and the Lodge and shall be subject to the provisions of this Agreement, and all
appendices shall become a part of this Agreement as is specifically set forth herein.
Section 4. It is understood that all time limits found in this Agreement may be extended by
mutual concurrence.
Section 5. In the event an Agreement is not made for the fiscal year 20'�T 2017 -2018
this Agreement will remain in effect until such time as one is made in succession.
r
City of Owasso Date FOP Lodge H149 Date
ARTICLE 17
HONOR GUARD
An Honor Guard consisting of Seven (7) Officers shall be selected by the Lodge. The
composite of the Honor Guard shall be subject to approval of the Chief of Police. All
necessary attire and equipment shall be furnished by the City. The function of the Honor
Guard shall be to serve at official gatherings, such as the arrival of Dignitaries, Police Officer
Funerals, State Memorial Service and any other special events as approved by the Chief of
Police. Members of the Honor Guard may be allowed time off with pay for each event, subject
to approval of the Chief of Police. At the discretion of the Chief nf:tha Pn1vPA +ho ,,,,.,,ho,.
�_. City of Owasso I ( Date FOP
25
ARTICLE 19
CLASSIFICATIONS & PROMOTIONS
Section 1. Classification and Promotions Process within the Owasso Police Department
shall be as follows:
A. Classifications
1. Senior Patrolman: Must be a certified police officer with at least five (5) years
experience with the Owasso Police Department who has obtained the
achievement of intermediate certification through (CLEET) the Oklahoma
Council on Law Enforcement Education Training.
2. Master Patrolman: Must be a certified police officer with at least seven (7)
years of experience with the Owasso Police Department, who has obtained the
achievement of advanced certification through (CLEET) the Oklahoma Council
on Law Enforcement Education Training.
B. Promotions
Employees with disciplinary suspensions without pay exceeding sixty (60) consecutive
hours shall not be eligible to apply for a promotion for one (1) year from the date of
discipline. Employees with disciplinary demotion shall not be eligible to apply for a
promotion for two (2) years from the date of discipline
Sergeant: Must be a certified police officer with at least five (5) years
experience as a police officer with the City of Owasso immediately prior to
testing.
2. Lieutenant: Must be a Sergeant with at least one (1) year experience in the rank
with the City of Owasso immediately prior to testing.
i. An officer meeting the criteria for Master Patrolman with twelve (12)
years of experience as a police officer with the City of Owasso
immediately prior to testing may test for Lieutenant.
Captain: Must have at least two (2) years of supervisory experience with the
City of Owasso prior to testing. The City may, at its discretion, advertise for
this position providing that all advertising for this position shall occur seven (7)
days after the internal posting.
29
ARTICLE 19
CLASSIFICATIONS & PROMOTIONS
(continued)
Section 2. Eligible applicants for the promotional examination shall participate in an
Assessment Center and an interview with the Chief of Police.
A. The Assessment Center Process shall measure the knowledge, skills, and abilities
specific to the Owasso Police Department, and shall be mutually agreed upon by the
City and the Lodge. Assessors will be chosen by- the- a&ses&Rite= ter through the
assessment center process and under no circumstances will an assessor be a current or
past employee of the City of Owasso.
B. For the rank of Sergeant and Lieutenant ranking shall be weighted 90% final
Assessment Center score and 10% Chiefs Interview score.
C. For the rank of Captain, ranking shall be weighted 90 % final Assessment Center score
and 10% Chief's Interview score.
Section 3. Upon completion of all testing it is agreed that the promotions shall be offered
in the following manner for the listed position:
A. Sergeant: The candidate with the highest score at the completion of testing.
B. Lieutenant: The candidate with the highest score at the completion of testing.
C. Captain: The Chief of Police will select the Captain from the top two candidates.
Section 4. Promotional Test will be valid for one (1) year from the date the eligibility list is
posted. Any vacancies occurring during that year will be filled from qualified applicants on
the promotional list.
Section S. One representative from the Bargaining Unit and one representative from the
Owasso City Management shall be present throughout each testing portion of the process to
evaluate the process and recommend any future changes to the process.
6 CDR moo; h-7 vUiis /i�
City of Owasso Date �11P-f. Xge#1449� Date
kill
ARTICLE 23
WORK SCHEDULE
Section 1. There is hereby designated by the employer a regular fourteen- (14) day work
period for all employees which will consist of eighty -five and one half hours (85 1h).
Section 2. The Patrol Division of the Owasso Police Department will be organized into two
squads and each squad into two shifts to work scheduled hours each work period as follows:
Squad One / Shift One (Day Shift)
Week 1: Scheduled Work Hours 0700 to 1900 Sunday, Monday, Tuesday, Wednesday
Scheduled Days Off Thursday, Friday, Saturday
Week 2: Scheduled Work Hours 0700 to 1900 Sunday, Monday, Tuesday
Scheduled Days Off Wednesday, Thursday, Friday, Saturday
Squad One / Shift Two (Night Shift)
Week 1: Scheduled Work Hours 1900 to 0700 Sunday, Monday, Tuesday, Saturday
Scheduled Days Off Wednesday, Thursday, Friday
Week 2: Scheduled Work Hours 1900 to 0700 Sunday, Monday, Tuesday
Scheduled Days Off Wednesday, Thursday, Friday, Saturday
Squad Two / Shift One (Day Shift)
Week 1: Scheduled Work Hours 0700 to 1900 Thursday, Friday, Saturday
Scheduled Days Off Sunday, Monday, Tuesday, Wednesday
Week 2: Scheduled Work Hours 0700 to 1900 Wednesday, Thursday, Friday, Saturday
Scheduled Days Off Sunday, Monday, Tuesday
Squad Two / Shift Two (Night Shift)
Week 1: Scheduled Work Hours 1900 to 0700 Wednesday, Thursday, Friday
Scheduled Days Off Sunday, Monday, Tuesday, Saturday
Week 2: Scheduled Work Hours 1900 to 0700 Wednesday, Thursday, Friday, Saturday
Scheduled Days Off Sunday, Monday, Tuesday
Section 3. There shall be one and one half (1.5) hours per fourteen (14) day work period
that may be utilized as briefing time for the Patrol Division. Said briefing time shall be
contiguous with the regular scheduled work hours, as scheduled by the Chief of Police. If the
one and one half (1.5) hours per fourteen (14) day work period is not utilized for shift
briefings, it is the responsibility of each officer to work the one and one half (1.5) hours during
the two week work period contiguous with the regular schedule work hours. The one and one
half (1.5) are to be recorded on the date(s) actually worked.
33
ARTICLE 23
WORK SCHEDULE
(continued)
Section 3. The following exemptions shall apply to the work period criteria provided for in
this article. Under no circumstances are any exemptions, other than those specifically
designated in this section of this article, allowable under this agreement.
A. Employees, upon approval by the Chief of Police, shall be allowed to trade a shift or
partial shift with another employee as provided for by F.L.S.A.
B. Any employee requesting training opportunities may request and be granted, by the
Chief of Police, a change in their regular days off and /or work hours in order to attend
such training opportunities.
C. Detectives may, solely at their request, alter their work hours and /or work days, upon
approval by the Chief of Police, due specifically to case load and /or investigative
necessity. This does not include coverage for absent officers.
D. Trainees, while in Field Training Program, may be required to change shift hours and
days off to accommodate such training schedule.
E. Captains may, solely at their request, alter their work hours and /or work days, upon
approval by the Chief of Police, due to assigned case load or operational demands of
the department as determined by the Chief of Police. This does not include coverage for
absent officers.
F. Members assigned to the Street Crimes Unit on a full -time basis, are expected to alter
their work hours, and /or workdays to meet the needs of their investigation, with the
approval of their Supervisor.
G. Members not assigned to the Street Crimes Unit on a full -time basis may, solely at their
request, alter their work hours, and /or workdays upon approval by their Supervisor.
H. School Resource Officers /Sergeants will work a schedule that begins seven (7) days
before the first day of the school year through seven (7) days past the last day of the
school year as established by the Owasso Public Schools. During the Summer, when
school is not in session, School Resource Officers /Sergeants will be assigned to a shift
at the discretion of the Chief. Once assigned, the School Resource Officer's Sergeants
shift will not change during the summer break.
14
ARTICLE 23
WORK SCHEDULE
(continued)
Section 4. Any hours worked in excess of eighty-five and one half (85 1/2) hours per work
period or any time worked in excess of the herein designated work week shall be compensated
at the rate equal to one and one -half (1 1/2) times the employee's regular hourly rate of pay or
compensatory time at the same rate. It is agreed that an employee will not be required to take
off from the regular working hours to avoid overtime compensation or compensatory time.
A. Other than exceptions noted in B and C the type of compensation will be at the sole
discretion of the Officer.
B. If an Officer accrues more than 240 hours of compensatory time, the manner of
compensation shall be at the discretion of the Chief of Police until such time that the
Officer's accrued compensatory time balance falls below 240 hours.
C. For Voluntary snit assignments and volunfary traininu the manner of, rnmnantnii
Section 5. If an employee is called back from scheduled time off, hours worked will be
compensated at one and one -half (1 1/2) times the employee's regular hourly rate of pay or
compensatory time at the same rate. The type of compensation will be at the sole discretion of
the Officer. Employees shall be guaranteed a minimum of two (2) hours pay at a rate of one
and one -half (1 1/2) times their regular hourly rate of pay anytime the employee is called in to
work other than regularly scheduled work hours, as well as, any officer being placed in an
"on- call" status by the courts. However, should an officer be required to report to court such
officer shall be compensated according to the above, and would not be eligible for the two
hours "on- call" compensation. If an officer accrues more than 240 hours of compensatory
time, the manner of compensation shall be at the discretion of the Chief of Police until such
time that the Officer's accrued compensatory time balance falls below 240 hours.
Section 6. For computation of employee work hours, all vacation leave and compensatory
time will be considered time actually worked.
City of Owasso Date F _P Lode #149 ate
Cif
ARTICLE 27
UNIFORM AND EQUIPME NT
Section 1. For the fiscal year, the Employer shall pay each uniformed member of the
Lodge with one -year seniority, a uniform/equipment allowance in the amount of Eight
Hundred Fifty Dollars ($850.00). Such payment shall be made on the second pay date in July.
Those members who are assigned to the detective division shall receive a clothing /equipment
allowance in the amount of Twelve Hundred Dollars ($1200). Payment shall be made in two
equal payments of Six Hundred Dollars, the first on the first paydate in July and the second on
the first paydate in December.
The Employer shall pay a prorated uniform allowance to each member of the bargaining unit
upon the completion of his /her one -year probationary period. Such prorated uniform allowance
shall be based upon the amount of uniform allowance designated herein Section 1 and the
number of months remaining until the next July payment date.
Section 2. The Employer shall provide for cleaning of uniforms. The Employer shall also
provide for cleaning of clothing utilized by detectives in the performance of their duties. Such
cleaning shall be arranged for in such manner as to assure a local depository/pick -up in the
event of servicing outside the municipality which is in the Employers discretion.
Section 3. The Employer shall provide for all new members of the Police Department hired
after July 1, 2013 a complete issue of new or like new uniforms, to include the following:
A. four (4) uniform shirts, short sleeve:
B. four (4) uniform shirts, long sleeve;
C. four (4) uniform trousers;
D. all leather gear;
E. two (2) pairs handcuffs;
F. two (2) badges;
G. one (1) police style rechargeable flashlight;
H. one (1) bullet resistant vest;
I. one (1) all weather jacket;
J. inclement weather gear;
K. one (1) box of ammunition as specified in Section 4 of this article;
L. one (1) Air Force Round hat;
M. one (1) expandable baton;
N. one (1) canister of defensive chemical spray;
O. two (2) pairs of collar brass;
P. one (1) whistle chain;
Q. one (1) whistle;
R. two (2) metal name tags;
ARTICLE 27
UNIFORM AND EOUIPMENT
(continued)
S. one (1) police equipment bag;
T. two (2) metal report folders;
U. two (2) metal citation folders;
V. all nylon duty gear;
W. one (1) outer carrier for bullet resistant vest;
X. and any other uniform or equipment that is required, including but not limited to
special clothing and equipment necessary for K9 Officer, Motorcycle Officer and
other specialized assignments.
Section 4. Since employees are required to carry and use only approved ammunition, the
Employer shall, during the term hereof, provide each employee fifty (50) rounds of
Employer - approved hand -gun ammunition, same to be utilized only in the course of duty.
Those employees who have qualified annually with department issued or department approved
shotguns, such employees shall receive ten (10) rounds shot -gun shells consisting of five (5)
rounds #00 buckshot and five (5) rifled deer slugs. To those employees who have qualified
annually with department issued or department approved rifles, such employees shall receive
fifty (50) rounds of ammunition. The Employer- approved duty ammunition shall be issued
once a year to each employee, on or before December 15th.
Section 5. The Employer shall provide each member of the bargaining unit a
bullet - resistant vest of a design approved by the Chief with input from the Health and Safety
Committee. Such vest shall be maintained by the Employer at no cost to the employee and shall
be replaced in accordance with manufacturer's recommended replacement schedule. This item
of safety shall be the sole property of the City of Owasso. However, upon request, the bullet -
resistant vest shall become the property of the employee at retirement.
In no case shall an employee be denied a replacement vest in the event the one in current use
exceeds the manufacturer's suggested replacement schedule or becomes damaged. An
individual employee may choose to purchase a bullet resistant vest of a make or model
different from that selected by the Employer for issue. In the event such a selection is made,
the Employer shall pay a portion of the cost equal to the cost of the vest issued by the
Employer, provided, however, that such vest shall become the sole property of the Employer
requiring no reimbursement whatsoever for a period of one year from date of purchase.
However, upon request, the bullet- resistant vest shall become the property of the employee at
retirement.
Bullet- resistant vests that exceed the manufacturer's suggested replacement schedule shall
become the property of the employee.
Threat Level III or higher vests shall be the sole property of the City of Owasso and shall
not become the property of the employee under any circumstance
ARTICLE 27
UNIFORM AND EQUIPMENT
(continued)
Section 6. Once an employee completes his/her initial probationary period, the following
items shall become the sole property of that individual officer:
Four (4) uniform shirts, short sleeve;
Four (4) uniform shirts, long sleeve;
Four (4) uniform trousers;
One (1) Air Force Round hat;
Two (2) pairs collar brass;
One (1) whistle chain;
One (1) whistle
Two (2) metal name tags
The City shall be responsible for the repair and replacement of items not listed in Section 6.
Section 7. Members of the bargaining unit with ten (10) years of service and an honorable
discharge will be allowed to keep all badges that include the officer's badge number. Members
with between five (5) and ten (10) years of service and an honorable discharge may request
approval from the Chief of Police to keep one badge that includes the officer's badge number.
Section 8. In consideration of the fact that assignment to the detective division requires the
Employee to purchase clothing other than traditional uniforms, the Employer shall provide a
prorated uniform allowance to officers upon initial appointment to the detective division. Such
prorated uniform allowance will be based on the detective clothing allowance designated herein
Article 27, however such prorated uniform allowance will be reduced by Eight Hundred Fifty
Dollars ($850.00) annual uniform allowance received herein Section 1 of this Article 27.
Section 9. For appearance and safety reasons members of the bargaining unit shall not
wear jewelry while on duty, with the exception of a wedding ring and a watch. Jewelry worn
underneath the uniform that is not visible will be allowed.
City of Owasso bate
42
N w 7
FO odge/ #149 'Dat�
ARTICLE 29
TEMPORARY ASSIGNMENT
Section 1. Any employee assigned additional supervisory duties not consistent with the
normal duties of their rank for any period of time, shall receive a temporary increase in pay for
the period of time such "acting" assignment is in effect.
Section 2. The amount of pay shall be consistent with the position and duties to be
performed, but shall not necessarily be equal to the pay received by the absent employee. Such
temporary pay increase shall be consistent with the adopted pay schedule guideline.
Section 3. When a Lieutenant in charge of a shift is gone because of vacation leave or
compensatory time leave, the Sergeant on the shift will assume command of the shift without
being considered working under "temporary assignment" and will not receive "temporary
assignment" pay.
Section 4. In the event the Lieutenant in charge of a shift is gone for any reason, for a
period of thirty (30) calendar days or more the Sergeant on the shift shall receive a temporary
increase in pay for such time "acting" assignment is in effect beginning on the thirty -first (31)
consecutive day of the Lieutenant's absence. The amount of pay shall be consistent with
Lieutenant's pay and the adopted pay schedule guidelines, but shall not necessarily be equal to
the pay received by the absent employee. In the event the Lieutenant in charge of a shift is on
light duty and working regular shift assignment, for a period of thirty (30) calendar days or
more, including consecutive days of absences, the Sergeant on the shift shall receive a five
percent (5 %) increase in pay on the thirty -first (3 1) consecutive day.
Section 5. Employees with less than five (5) years of experience with the Owasso Police
Department will not be eligible for "acting" assignments
Section 6. Employees with any disciplinary action exceeding a written reprimand will
not be eligible for "acting" assignments for a period of one (1) _year
i'
�.5
q117
City of Owasso Date FO L d e 149
M
ARTICLE 32
DETECTIVE "ON- CALL" PAY
Section 1. A minimum of one detective shall be placed on an "on- call" rotation schedule.
"On- call" shall be deemed to mean the following:
A. The employee is free to go or remain at any location of the employee's own choosing, so
long as the employee can call -in within ten (10) minutes of receiving a call to work, and
as long as the employee can respond to the requested location within one (1) hour of
receiving a call to work;
B. The employee is free to use the waiting time for any personal matters the employee
chooses;
C. The employee must remain sober while on -call;
D. The employee must carry a working pager, or otherwise leave a telephone number with
dispatch, where the employee who is on -call can be reached if needed.
E. The Chief of Police will establish a bi- annual on -call rotation schedule.
Section 2. Detectives shall receive "on call" compensation in the amount of V23 $26 per day.
If an "on- call" detective fails to respond to the requested location within one hour of being
called, on more than one occasion during a contract year, the "on- call" compensation shall be
forfeited for that day. "On call" pay will be payable with normal payroll cycles.
1
Inn 1, n ip 5 301
City of Owasso Date / FOP Lodge 11149
50
ARTICLE 33
COMPENSATION
Section 1. There is created for pay purposes, a standard 'Police Department Pay Plan." For
the purpose of this Labor Agreement, effective July 1, ?015 2017 each employee of the
bargaining unit shall receive compensation based on the "Police Department Pay Plan-A,"
included in this agreement according to the employee's range and step as of June 30, 2815 2017.
Employees hired under experienced based pay will be placed in the appropriate pay plan
according to the years of service compensation is based on.
A. New hires shall begin at Entry Level except when the new Officer is already a State
Certified Peace Officer with prior law enforcement experience as a State Certified Peace
Officer at another law enforcement agency within this State or otherwise. Should a State
Certified Peace Officer with experience at another law enforcement agency be hired, the
Chief of Police shall conduct a review of the individual's qualifications and experience
and determine the appropriate entry -level salary within Range 1. No Officer shall be
brought in at a step higher than Step E. New hire placement at a step other than entry
level will only affect the employee's advancement on the Police Department Pay Plan.
B. Pay Plan Advancement for current Officers and Officers hired at Entry Level. Upon
completion of the initial employment probation period of service, all Police Officers shall
advance to Range I, Step A. Thereafter Officers shall advance one step each year of
service effective on the employment anniversary date of the employee. Step
advancements will automatic throughout the term of this agreement.
C. Pay Plan Advancement for Officers hired at a Step other than Entry Level. Officers shall
advance one step per year of service effective on the employment anniversary date of the
employee. Step advancements will be automatic throughout the term of this agreement.
51
RIMM-11111,
■.
OWN
•
■..
I t
Employees hired under experienced based pay will be placed in the appropriate pay plan
according to the years of service compensation is based on.
A. New hires shall begin at Entry Level except when the new Officer is already a State
Certified Peace Officer with prior law enforcement experience as a State Certified Peace
Officer at another law enforcement agency within this State or otherwise. Should a State
Certified Peace Officer with experience at another law enforcement agency be hired, the
Chief of Police shall conduct a review of the individual's qualifications and experience
and determine the appropriate entry -level salary within Range 1. No Officer shall be
brought in at a step higher than Step E. New hire placement at a step other than entry
level will only affect the employee's advancement on the Police Department Pay Plan.
B. Pay Plan Advancement for current Officers and Officers hired at Entry Level. Upon
completion of the initial employment probation period of service, all Police Officers shall
advance to Range I, Step A. Thereafter Officers shall advance one step each year of
service effective on the employment anniversary date of the employee. Step
advancements will automatic throughout the term of this agreement.
C. Pay Plan Advancement for Officers hired at a Step other than Entry Level. Officers shall
advance one step per year of service effective on the employment anniversary date of the
employee. Step advancements will be automatic throughout the term of this agreement.
51
ARTICLE 33
COMPENSATION
(continued)
Section 2. In cases of transfer and/or promotion, the employee will advance to the same pay
step in the appropriate range for his new job classification after which the employee shall
continpe to advance in the Pay Plan, according to Section B and Section C, effective on the
employment anniversary date of the employee.
Section 3. The following job classifications shall be compensated at the rate specified in the
"Police Department Pay Plan" as follows:
Officer
Range 1
Sergeant
Range 2
Lieutenant
Range 3
Captain
Range 4
Section 4. Emplovees of the bargaining union not eligible for a step increase shall be
paid a one -time pay of Five Hundred Dollars ($500.00) on their fiscal year 2017 -2018
anniversary date.
1� I
City of Owasso Date F P odge f#149
52
.-M.
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ME.
Owasso Police Department
Pay Plan 6
Effective July 1, 2a1 2017
�� -V�--�t 50, V-
City of Owasso Date
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FOP jolge #149
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4 ear'
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18.45 19.15 19.88
20.62
21.40
22.21
23.04
23.92
24.83
25.47
26.75
27.79
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22.61
23.47
24.36
25.28
26.24
27.24
28.28
29.35
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26.73
27.73
28.80
29.89
31.04
32.22
33.48
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30.43
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34.08
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City of Owasso Date
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FOP jolge #149
Date
O. jvA
City Wit out Limits,
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Julie Trout Lombardi
City Attorney
SUBJECT: Resolution 2017 -07 authorizing signature of an engagement letter for legal
representation with the firm of Doerner, Saunders, Daniel & Anderson
DATE: June 16, 2017
BACKGROUND:
City staff is currently in the process of obtaining right -of -way as a part of the 76th Street North
Widening Project. All but two parcels have been acquired by the City at this time, and it is
necessary to institute condemnation proceedings to obtain the remaining two properties.
Staff desires to retain the law firm of Doerner, Saunders, Daniel & Anderson, specifically the
services of S. Douglas Dodd, to represent the City in these condemnation cases and any others
that may arise in the future. Mr. Dodd has extensive experience in condemnation matters and
the requisite knowledge and skill to represent the City fully and adequately in condemnation
cases.
RECOMMENDATION:
Staff recommends approval of Resolution 2017 -07 authorizing the City Manager to sign an
engagement letter with the law firm of Doerner, Saunders, Daniel & Anderson.
ATTACHMENTS:
Resolution 2017 -07
Engagement Letter with Doerner, Saunders, Daniel & Anderson
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2017 -07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA
APPROVING AN ENGAGEMENT LETTER FOR LEGAL REPRESENTATION IN
CONDEMNATION MATTERS WITH THE LAW FIRM OF DOERNER, SAUNDERS, DANIEL &
ANDERSON.
WHEREAS, the City of Owasso is currently in the process of acquiring property by
condemnation for purposes of the 76th Street North Widening Project, and requires
representation in other condemnation matters from time to time;
WHEREAS, the City desires to hire experienced attorneys for representation whenever it is
necessary to acquire property by condemnation;
WHEREAS, approval of this resolution is in the best interest of the residents of the City of
Owasso.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Owasso, Oklahoma, as
follows:
The firm of Doerner, Saunders, Daniel & Anderson shall be retained to represent the City of
Owasso in condemnation matters arising out of the 76th Street Widening Project, and such other
condemnation matters as the City desires. The City Manager is hereby authorized to execute
the proposed Engagement Letter with the firm and any other documents necessary for such
representation.
Dated this 20th day of June, 2017.
Lyndell Dunn, Mayor
ATTEST:
Sherry Bishop, City Clerk
Approved as to Form:
Julie Lombardi, City Attorney
DOER - N E - R ISAUNDERS
DANIEL" ANDERSON
uP LAWYERS
June 1, 2017
PRIVILEGED & CONFIDENTIAL
VIA ELECTRONIC MAIL — jombardi @cityofowasso.com
Julie Trout Lombardi, Esq.
City Attorney
City of Owasso
200 S Main St
P.O. Box 180
Owasso, Oklahoma 74055
Re: 76d' Street North Condemnation matters — Engagement Letter
Dear Julie:
Thank you for recommending Doemer, Saunders, Daniel & Anderson, L.L.P. (the
"Firm ") as counsel in connection with property condemnation matters for the City of Owasso
( "The City "). We send this type of letter to all of our clients as a matter of Firm Policy in order
to acquaint them with our policies and procedures and to ensure there is a mutual understanding
about our services and our rights and responsibilities. Please contact me at any time if you
should ever have questions about our engagement or the services provided to the City of Owasso.
The Client: Communications
The City has engaged our Finn to represent it (the "Client" or "you "), in connection with
The City's need to acquire private property for the 76th Street North Widening Project (the
"Representation "). Our engagement as legal counsel creates an attorney- client relationship with
The City. It does not create a separate attorney- client relationship with any Council members,
employees or contractors of The City other than in their relationship with The City. At the time
of this engagement, our representation of The City is conditioned upon and subject to our receipt
of any requested waivers of conflicts of interest and consents to our representation.
All communications between our Firm (our lawyers and any legal staff) and The City are
intended to be confidential and made for the purpose of either rendering legal advice to The City,
or receiving information that will enable us to render legal advice to or represent The City. We
are aware of The City's obligations under the Oklahoma Open Meetings and Open Records Acts
and will work with you to facilitate appropriate compliance with those laws. Acceptable means
of communication between us are: e-mail, telephone, letter and facsimile and we are authorized
to communicate with employees, contractors and members of the City Council as authorized by
you and The City for purposes of the Representation.
S. Douglas Dodd P: 918.591.5316 P: 918.582.1211 P: 405.319.3500
F: 918.925.5316 F: 918.591.5360 F: 405.319.3509
sddoddVdsda.com WAW..Center Tmverll 105 N. Hudsun Avenue. Suite 500
Tdsa, OK Two West Secand 6t .e SuM AX) Oklahoma City.OK73102 -0505
Tulsa, OK 741033117
w .dsda.coin
DOERNER !SAUNDERS
DANIEL ";ANDERSON
June 1, 2017
Page 2
Engagement Scope
Our work related to the Representation will include research and analysis, fact and legal
investigation, strategy analyses and determinations, drafting and preparation of documents,
appearing and /or negotiating on The City's behalf, and performing other work on behalf of The
City in connection with the 76tt' Street North property acquisition and condemnation matters. I
will take the lead in the Representation, but will utilize the services of our Associate Attorney
Lauren Myers to assist and keep our fees as low as possible. The scope of our engagement is
limited to the Representation. However, if The City should engage us in a matter beyond the
scope of the Representation, that engagement and our respective rights and obligations
thereunder will be governed by the terms of this letter agreement unless a separate letter is
executed.
Conflicts
We have a diversified legal practice, and our attorneys are called upon to represent clients
in many fields with many interests. Understanding this, The City consents to our representation
of other clients on matters unrelated to this engagement unless the representation of the other
client is directly adverse to The City, substantially related to our representation of The City in
this matter and/or where there is a reasonable probability confidential information The City
furnished us in connection with the Representation could be used to The City's disadvantage. In
the event a conflict of interest arises during our continuing representation of The City which is
not appropriately waived or consented to by both clients, it is agreed that we will, in accordance
with the Oklahoma Rules of Professional Conduct, determine if we may continue our
representation of The City as set forth in this letter. With those exceptions, we are free to
represent other clients, including clients whose interests may conflict with The City's in other
litigation, business transactions, or other legal matters.
Conducting the Representation
My associate Lauren Myers and I will be providing primary advice and assistance in
respect to the Representation, unless the matter can be more economically staffed for The City
by other attorneys with different levels of experience or specialized knowledge needed for a
particular task. We may also determine The City's Representation requires assistance by one or
more of our Partners, Associates or Paralegals, -but I will discuss the matter with you before
engaging any others to assist in connection with The City's Representation.
The City agrees to assist us, cooperate and facilitate our efforts in connection with the
performance of all services related to the Representation. As The City's counsel, we assume full
authority, discretion and control over the management of the Representation until its ordinary
conclusion, though we will consult with you and The City in regard to key decisions arising
during the Representation. We may determine it necessary to employ or associate with other
DOERNER iSAUNDERS
DAN IELSANDERSON
��Vl�
June 1, 2017
Page 3
professionals, experts and /or consultants, such as appraisers and appraisal expert witnesses, and
possibly with other lawyers, in connection with the Representation, but before we do so, we will
discuss the matter with you.
The City further understands that, as a result of the inherent risks and uncertainties in
undertaking the Representation, it is impossible for us to guarantee any results or success of any
effort undertaken on The City's behalf The City acknowledge no results have been guaranteed
to you by me or our Firm, and The City's engagement of our Firm through this agreement is not
based upon any promised or anticipated results.
Billing and Payment Process
A. Leral Fees. Our legal fees will be billed to the Client based upon the time spent by
the legal staff (lawyers and paralegals) that perform the work on the matter, in 0.10 hour
increments. Billing rates for our attorneys and paralegals vary according to the experience of the
individuals and are reviewed and adjusted annually after notice to our clients. My current hourly
rate is $345, but I have agreed to reduce that rate to $330 per hour for my work in this
Representation. Lauren Myers' current hourly rate is $170. Current hourly rates for our other
Partners are fiom $240 - $400. Current hourly rates for our Associates are from $170 - $240,
and those of our Paralegals are $140.
For our services rendered in connection with the Representation, we will charge our time at our
standard hourly rates, periodically published in accordance with Firm policies and procedures,
except as for mine, which is reduced for this Representation as set forth above.
To secure payment of all unpaid legal fees and expenses incurred in connection with the
Representation, the Client grants our Firm an attorney's retaining lien and an attorney's charging
lien. Those liens extend to any sums or property in our possession which may be applied toward
any indebtedness of the Client to us arising out of this or any other matter in which we represent
or have represented the Client.
B. Retainer Requirement. It is our usual practice to require a retainer from a new client
and for each new significant matter. However, because of the public body and governmental
nature of The City of Owasso, we have elected not to require a retainer in this matter at this time.
DOERNER ISAUNDERS
DANIEL, '.ANDERSON
��V�
June 1, 2017
Page 4
C. Bxyeases. Although we are not required to advance expenses in connection with the
Representation, all expenses our Firm may advance on The City's behalf in connection with the
Representation, such as filing fees, statutory fees, charges for data processing or network access,
deposition expenses, long distance telephone expenses, witness, expert or consultant charges,
mailing, duplicating (copying), courier, travel- related expenses, meals, and computer- assisted
research fees, will be reimbursed to us by the Client in the same manner as attorney's fees.
D. Billinz & Payttteint Process. After the beginning of each month, we will transmit to
you, or The City's designated representative, an Invoice reflecting all time expended by our legal
staff and all expenses incurred and advanced by our Firm for the applicable billing period.
Payment of all Invoices is due no later than 30 days after the invoice date, and we accept cash,
check and credit card (AMEX, Visa, Mastercard) payment. The City agrees to be responsible for
paying all Invoices generated during the course of the Representation. All balances due after
expiration of the 60th day from the invoice date will accrue interest at the rate of 10.00% per
annum.
The City is encouraged to inquire as to any matter, description or sum contained in an
Invoice, or as to any fees or expenses charged that you believe to be unreasonable. The City
must do so no later than 10 calendar days after the invoice date so the matter can be promptly
resolved. Absent receipt of timely notification of an inquiry or dispute, The City will be deemed
to have accepted the Invoice as rendered, and the time and charges recorded on the Invoice are
agreed to have been "reasonable" and will be paid.
Withdrawal or Termination
Either The City or we may terminate the Representation at any time, with or without
cause and subject to our ethical responsibilities. Termination of our services will not affect The
City's responsibility for payment of legal fees for services rendered or of expenses incurred
before termination or in comiection with the orderly transition of the Representation. Subject to
applicable ethical rules, The City and we acknowledge our obligation to provide continued
representation is conditioned upon timely payment of our Invoices.
Document Retention
After conclusion of our Representation, all documents and files, whether in paper or
electronic format, will be subject to our standard document retention policy, as may be
periodically adjusted. If The City wishes to obtain originals or copies of any such documents or
files, please request them before the Representation has concluded.
With regard to The City's documents, files, records, e -mails or other physical items or
electronic data The City may have in your possession, custody or control that might relate to or
serve as evidence in respect to the Representation (whether favorable to The City or not), please
DOERNER ISAUN_DERS
DANIELfq,AN -DE RS0N
June I, 2017
Page 5
know that The City has a duty to take appropriate actions to preserve those items and prevent
them from being altered, destroyed, lost or deteriorated by passage of time. The City should act
immediately with respect to the gathering and proper preservation of all such documents, files,
records, e- mails, or other items or data.
General Provisions
Our agreement and the attorney - client relationship are effective as of the date of this
letter, set forth above, once approved and accepted by The City below, but shall cover all work
performed prior to execution hereof and during our investigation of matters incident to the
Representation. Our agreement is executed at Tulsa, Oklahoma and is the sole and entire
agreement between The City and our Firm in respect to the Representation. It replaces and
supersedes all prior agreements, statements and representations with respect to the
Representation and is the full integration of all terms related to the subject matter hereof. It may
not be amended except in writing signed by The City and us and shall be binding upon The City
and us and each of our personal representatives, heirs, successors and assigns. Our agreement,
the Representation and the actions and relationships of the parties to this letter agreement shall
be governed by and interpreted according to the laws of the State of Oklahoma. Venue for any
action relating to the Representation and the actions and relationships of the parties to this letter
agreement shall be exclusively in Tulsa County and any action must be filed and prosecuted in
either the District Court for Tulsa County or the United States District Court for the Northern
District of Oklahoma. In any dispute concerning nonpayment hereunder, the prevailing party
shall be entitled to recover his, her or its attorneys' fees and expenses incurred in connection
with such dispute.
If this accurately reflects The City's understanding of and agreement with the terms and
conditions of our Representation, as approved by vote of the Owasso City Council, please so
indicate by having an authorized and appropriate City official execute a copy of this letter in the
space provided below and return it to me. Again, on behalf of Doerner, Saunders, Daniel &
Anderson, L.L.P., we are pleased to have this opportunity to be of service and to work with you
and The City of Owasso.
y truly `�� yo/ rs, S. Dougia. oA)i
DOERNER, SAUNDERS, DANIEL & ANDERSON, L.L.P.
DOERNER!SAUNDERS
DANIEL�ANDERSON
LLPLAV.MERS
June 1, 2017
Page 6
ENGAGEMENT LETTER
READ, ACCEP=ED:
The City of Ow
By
Title:
Dated:
cc: Doemer, Saunders, Daniel & Anderson, L.L.P. Accounting Department
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 06/10/17
Department Payroll Expenses Total Expenses
Municipal Court
5,16573
7,869.41
Managerial
24,602.52
34,629.20
Finance
17,284.69
25,913.75
Human Resources
8,908.97
14,388.87
Community Development
16,725.59
26,171.62
Engineering
17,964.15
27,069.82
Information Systems
14,458.21
21,817.46
Support Services
9,338.86
13,772.23
Cemetery
2,402.44
3,197.76
Police Grant Overtime
3,203.83
3,301.99
Central Dispatch
19,660.38
33,113.74
Animal Control
3,674.72
5,484.25
Emergency Preparedness
-
Stormwater /ROW Maint.
12,165.36
17,677.96
Park Maintenance
9,953.58
14,900.58
Culture /Recreation
5,306.76
8,560.34
Community- Senior Center
4,539.50
6,274.76
Historical Museum
597.96
671.39
Economic Development
3,496.85
5,231.20
General Fund Total
179,450.10
270,046.33
Garage Fund Total 7,375.02 11 275.24
Ambulance Fund Total 553.85 621.86
Fire Fund 37 Total 159,007.56 239,239.35
Police Fund 38 Total 143,651.94 222,732.60
Streets Fund 39 Total 13,455.29 22,400.65
Stormwater Fund 27 Total
Worker's Compensation Total 5,000.15 5,971.57
Strong Neighborhoods Total 3,968,77 5,745.93
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 6/15117
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
35,462.29
33,668.91
29,331.82
4,757.08
23,894.33
127,114.43
5,627.00
2,603.21
8,230.21
2,536.51
2,536.51
137,881.15
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2016.2017
Budgetary Basis
Statement of Revenues & Expenditures
As of May 31, 2017
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$
2,721,617
$
28,054,862
$
31,574,550
88.85%
Licenses & permits
14,286
180,696
255,700
70.67%
Intergovernmental
83.931
946,705
1,099,156
86.13%
Charges for services
39,204
493,554
531,165
92.92%
Fines & forfeits
35,768
563,842
695,750
81.04%
Other
3,059
139,333
137,782
101.13%
TOTAL REVENUES
34,294,103
88.58%
$
30,378,991
$
$
2,897,864
EXPENDITURES:
Personal services
$
(1,386,631)
$
(15,425,093)
$
(18,345,907)
84.08%
Materials & supplies
(64,958)
(810,538)
(1,145.256)
70.77%
Other services
(141,273)
(1,895,573)
(2,331,369)
81.31%
Capital outlay
(25,366)
(1,677,930)
(3,569,569)
47.01%
Deferred Budget
-
-
(898,061)
0.00%
TOTAL EXPENDITURES
(26,290,163)
75.35%
$
$
(1,618,228)
$
(19,809,134)
REVENUES OVER EXPENDITURES
8,003,940
$
$
10,569,857
$
1,279,636
TRANSFERS IN (OUT):
Transfers in - Sales Tax
$
1,303,270
$
14,147,869
$
16,132,400
87.70%
Transfers out - RAN Financing
-
(169.966)
(169,967)
0.00%
Transfers out
(2,090,858)
(23,518,182)
(26,232,049)
89.65%
TOTAL TRANSFERS
$
(787,588)
$
(9,540,280)
$
(10.269,616)
92.90%
NET CHANGE IN FUND BALANCE
(2,265,676)
$
$
1,029,577
$
492,049
ENCUMBRANCES OUTSTANDING
$
(197,233)
FUND BALANCE (Budgetary Basis)
Beginning Balance
5,910,949
5,910,949
Ending Balance
$
6,743,293
$
3,645,273